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HomeMy WebLinkAbout000783 Original ContractAUDIOVISUAL SOLUTIONS PROPOSAL FOR City of Port Angeles Video Upgrades City of Port Angeles Record # 000783 AV! SPL Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc 21312 30th Drive SE Suite 10- Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -578 www.avi - spl.com Prepared By: Mark Willison ,n Proposal No.: 20006C 11/14/13 AVI 1 > SPL- INTRODUCTION AVI -SPL is pleased to present you with the following audiovisual solutions proposal for your Video Upgrades. This proposal document includes a description of our integration process, a summary of your organization's requirements, a description of our solutions, and a investment summary. We would like to thank you again for considering AVI -SPL for your project ABOUT AVI -SPL At AVI -SPL, we are experts in applying the industry's most advanced audiovisual technologies. We translate this expertise into value for our clients through highly- customized systems integration solutions, equipment sales and services. We are proud to serve as the industry's largest global integrator, delivering comprehensive AV technology, presentation and collaboration solutions worldwide. A well - planned, highly anticipated merger brought together two of the best AV companies in the industry — Audio Visual Innovations, Inc. (AVI) and Signal Perfection, Ltd. (SPL). Headquartered in Tampa, FL, and with offices nationwide, AVI began operations in 1979 and quickly became #1 as the largest privately held, full- service audiovisual products and services provider in the country. SPL formed in 1992 in Maryland and became the #2 leading nationwide integrator for audio, video and collaborative communication solutions. As a unified corporation based in Tampa, AVI -SPL's expertise, global footprint, and comprehensive menu of products and services make us the ideal partner for all of your audiovisual needs. With nearly 40 offices nationwide, as well as international locations in Mexico and Dubai, AVI -SPL's Systems Integration Division is the largest and best trained in the industry, providing custom design and installation services for network operation centers, government commission chambers, boardrooms, meeting rooms, computer classrooms and distance learning facilities. We also provide incredible audiovisual enhancements to venues such as sports stadiums, casinos, theme parks, museums and houses of worship. Our portfolio also includes more than 40 professional sports stadiums and arena installations. Our Integration Process AVI -SPL has developed a comprehensive integration process designed to not only meet -- but exceed -- customer expectations. This five -step process begins with consultation and carries through to post - installation training. Our goal at AVI -SPL is to work with you every step of the way to ensure that your project is completed on schedule and within budget. Engineering and Design Once you have accepted the proposal recommendation, AVI -SPL will assign a Project Engineer to the project team. The Project Engineer will work hand -in -hand with your Account Manager through the entire project process and to completion. During this phase, the information acquired during the needs analysis is developed into a technically sound and functional system design. The Project Engineer, along with your AVI -SPL Account Manager, will perform a feasibility study. The report will include an examination of the desired capabilities, architectural, environmental, and technical details of your system. During the Engineering and Design process, the selection of the appropriate equipment, hardware and software is accomplished. The result of engineering & design phase is a system designed specifically to meet the requirements and environmental conditions that are unique to your application. © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 2 of 20 AVI vn SPL Pre - Installation Once you have contracted with AVI -SPL, the Pre - Installation phase begins. This phase is critical in ensuring a seamless integration of the specified system. It is during this juncture that coordination between the Project Engineer, architects, general contractors, and other trades begins. While coordination with the other trades is occurring, the AVI -SPL engineering team develops the required facility drawings, signal flow diagrams, equipment rack layouts and the design and programming of the custom control system's graphical user interface (GUI). Although the Pre - Installation period may be one of the least visible and lengthy steps of the project process, AVI -SPL is committed to keeping you informed from the beginning to the end of your project. Initial communication will include contact information and organization of the AVI -SPL team that will be working with you. Shortly thereafter, you will begin receiving project status reports from the technical project team member responsible for routine contact throughout the entire project. During this phase, AVI -SPL's fabrication team will assemble equipment racks and perform wiring and termination of equipment within the racks. The final stage of Pre - Installation is testing. During the testing process, AVI -SPL's fabrication and engineering teams will test each piece of equipment to ensure it is working properly and is without noticeable manufacturer defect. Additional tests performed include testing for proper signal flow and custom control system operation. On Site Installation This phase is by far the most noticeable, with the bulk of the integration being accomplished once your facility is clean and secure. To ensure your expectations are met, the field integration team responsible for your installation reports to and is directed by the Project Engineer for your system. Our professional, industry- trained field integration team will install your system in a manner that exceeds industry standards. Our team will install all components, cables and hardware necessary to support the specified system. At the end of each day's operations, the field team will complete two additional tasks. First, the area in which AVI -SPL worked will be cleaned and left in an orderly state. Second, field teams report progress to us to ensure that we are up -to -date on every aspect of your project. If you ever have a question, you can contact the designated lead team member responsible for your project. Upon completion of the physical installation, the Project Engineer, along with the field integration team, will perform functionality tests on the entire system. It is at this point that final adjustments are made to ensure optimum performance of each component and the system as a whole. Training An integral part of the delivered system is user training. AVI -SPL is committed to providing you with clear and concise instructions on the use of each system. Training and associated documentation will provide operational and maintenance personnel with information to support the daily use of the system. This training will consist of instruction and hands -on experience with each system. Documentation Final documentation will include as -built diagrams and the equipment operations manuals. The manuals delivered are those that are provided by the manufacturers with their products. This documentation will be assembled, bound and delivered on the day of training. Note: Audiovisual products do not ship from the manufacturers with maintenance and /or service manuals. In most cases, there are no user serviceable components within these products. Maintenance and service manuals are generally restricted to authorized and trained service providers and are not available to the general public, therefore maintenance and service manuals are not a part of the standard documentation. © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 3 of 20 AVI SPL CLIENT REQUIREMENTS At AVI -SPL, we believe that the solution we provide is only as good as our understanding of your needs. To ensure we've developed a solution that meets your specific needs, we've provided the following summary of requirements. Please note, the list is not sorted by importance. The following is a list of requirements and observations upon which our solution and proposal are based. Requirement Number Description of Requirement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 4 of 20 AVI :.... SPL AVI -SPL SOLUTIONS After careful and deliberate consideration of your requirements, we are pleased to provide the following audiovisual solutions. The solutions listed below are based on sound engineering principles, reliable technology, and have been formulated specifically to meet the requirements listed above. Requirement Number Description of Solution 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 5 of 20 AV[ SPL INVESTMENT SUMMARY We are pleased to provide the following investment summary for the custom audiovisual solution described in the previous pages of this proposal. TOTAL EQUIPMENT COST $ 17,966.18 Includes: all equipment, cable, connectors, hardware, cable support, terminal blocks, rack hardware, etc., to insure a complete and operational system. PROFESSIONAL INTEGRATION SERVICES $ 13,020.00 Includes: Engineering, project management, CAD, on -site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI -SPL DIRECT COSTS $ 952.94 Includes: Non equipment or labor costs such as travel expenses, per diem, lift and vehicle rentals. GENERAL & ADMINISTRATIVE $ 1,270.53 Includes all G & A expenses: clerical, bonds, vehicle mileage, shipping & insurance CUSTOMER SUPPORT 90 Day Full System Warranty - Includes on site diagnostics and labor, bench repair labor, and all parts necessary to complete a repair. SYSTEM SUB TOTAL $ TAX $ TOTAL INVESTMENT $ 33,209.65 2,789.60 35,999.25 MONTHLY EXPENSE OPTIONS AVI -SPL Financial Solutions makes it easy for you to secure the best possible technology solutions. Our leasing options are perfect for companies that demand the best, but don't want to consume valuable capital dollars or credit line. 60 Month SHIELD Lease Monthly Expense The Shield Program is a unique Operating expense used for the acquisition of today's Video Teleconferencing Solutions. The Shield program includes a "System Replacement Guarantee" SRG , that ensures that you will always have access to the best Video Teleconferencing solutions available. Client Initials © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 6 of 20 AVI 4 , SPL" CUSTOMER CARE PROGRAM At AVI -SPL, we believe that post integration service and support is a critical element of any comprehensive audiovisual solution. As a result, we have developed the best in class Customer Care Program to provide our clients with the highest level of both emergency support and preventative maintenance. PROGRAM BENEFITS OUTSTANDING CUSTOMER SUPPORT :• 24/7 Technical Help Desk - Staffed By AVI -SPL Engineers + Trouble ticket generation & tracking + Dedicated toll free access number for access to the help desk + CISCO certified experts on staff ❖ Certified Videoconferencing Engineers (CVE) on staff • Cisco Certified Network Associate and Professional (CCNA & CCNP) on staff •:• Cisco Certified Design Associate and Professional (CCDA & CCDP) on staff •: Certified Technology Specialist (CTS) on staff SEMI ANNUAL PREVENTATIVE MAINTENANCE ❖ Inspect all surfaces, electrical and signal connections, clean as needed ❖ Inspect all VCR's, DVD & CD players, clean and lubricate as needed •:• Inspect all displays, clean and adjust as need for optimal image quality •:• Complete system functionality test to ensure 100% functionality •:• Perform walk through with client to demonstrate 100% functionality •:• Provide report of findings and recommendations WARRANTY REPAIR BY CERTIFIED TECHNICIANS • AVI -SPL will provide all labor and parts to effectively perform repairs • Unlimited service calls with priority response •:• Overnight shipping on replacement parts • Provide loaner table top projector (if applicable and necessary) PRICING SCHEDULE FIRST YEAR CUSTOMER CARE PROGAM YES - I would like the first year Customer Care Program NO -1 do don't want the first year Customer Care Program SECOND YEAR CUSTOMER CARE PROGAM YES -1 would like the 2nd year Customer Care Program NO -1 do don't want the 2nd year Customer Care Program © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 7 of 20 Client Initials Client Initials Client Initials nt Initials $ 3,914.15 Plus Applicable Sales Tax $ 4,906.29 Plus Applicable Sales Tax AVI °s$PL° INCLUSIONS The following items are INCLUDED in the protect scope of work: All equipment, wire and accessories required for a fully functional audio and video system. Non -union labor associated with turnkey engineering, installation, programming, testing and training. Documentation package including as -built system CAD diagrams and Manufacturer's Operation manuals. Coordination and cooperation with the construction team in regards to installing the system. User training on system operation. Any additional trips, labor or materials due to failure of the other work forces to have the audiovisual system rough -in work completed as anticipated and previously confirmed, will be added to the project billing as required. Where applicable, the owner's architect will provide AVI -SPL's engineering department with all required architectural floor, reflected ceiling, building elevation, and section plans in AutoCAD° format at no charge to AVI -SPL. EXCLUSIONS The following items are EXCLUDED from the project scope of work: All conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. Any related electrical work including but not limited to 110VAC, conduit, core drilling, raceway and boxes. Voice /data cabling, IE analogue phone lines, ISDN lines, network ports, etc Network connectivity, routing, switching and port configuration necessary to support audiovisual equipment Concrete saw cutting and /or core drilling Fire wall, ceiling, roof and floor penetration, patching, removal or fire stopping Necessary sheet rock replacement, ceiling tile, T -bar replacement and /or repair Any and all millwork (moldings, trim, etc.). All millwork or modifications to project millwork to accommodate the AV equipment is to be provided by others, unless otherwise noted in this proposal Painting, patching or finishing of architectural surfaces Permits (unless specifically provided for elsewhere in the contract) HVAC and plumbing relocation Rough -in, bracing, framing or finish trim carpentry for installation Cutting, structural welding, or reinforcement of structural steel members required for support of assemblies, if required Owner furnished equipment or equipment by others that is integrated into the systems (as described above) is assumed to be current, industry acceptable and in good working order. If it is determined that this equipment is faulty upon installation, additional project charges may be incurred Additional costs for union labor are not included, unless specifically identified within this document, Client Initials © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 8 of 20 AVI SPL TERMS & CONDITIONS 1. Acceptance of Terms This quotation shall not be binding upon the Company until signed by the Buyer and accepted in writing by a duly authorized representative of the Company. Any modification, addition to, or waiver of any of the terms and conditions of this quotation shall not be effective unless in writing and signed by an authorized representative of the company, and any different or conflicting terms appearing in Buyer's purchase order or other documents are expressly rejected by Company. Buyer's receipt of the Equipment shall constitute assent to all terms and conditions contained herein. No relaxation, forbearance or indulgence by the Company in enforcing any of the terms and conditions of this agreement or the granting of any time to any other party shall prejudice or restrict the rights and powers of the Company hereunder, nor shall waiver of any breach hereof operate as a waiver of any subsequent or continuing breach hereof. 2. Delivery The company will use its best efforts to deliver the Equipment, herein defined as the total deliverable as defined in the quotation, in accordance with the Buyer requested delivery date subject to receipt of all necessary information from Buyer. Shipping dates are approximate only, and the Company shall not be liable for delays or for failure to manufacture due to causes beyond its reasonable control or due to compliance with any government regulations. Any delay shall extend delivery dates to the extent caused thereby. Buyer shall reimburse the Company its additional expenses resulting from any Buyer - caused delay. When delivery of the Equipment is delayed at the request of the Buyer and the equipment has already been shipped to the Company, the Company will place the Equipment in storage and the Company will immediately invoice the Buyer 70% of the price, which will be promptly paid. The buyer shall have no right to cancel or rescind this agreement by reason of an excusable delay as defined herein, and shall accept such delayed performance by the company. The Buyer's receipt of the Equipment shall constitute a waiver of any claims for delay. 3. Payment Terms Unless otherwise specified herein, the total contract price shall be paid as follows: 30% down payment at time of order, 40% upon delivery at Company; 30% upon completion or first beneficial use.. Unless otherwise specified, equipment is sold F.O.B. origin -Buyer to pay all shipping charges. If this quotation covers equipment for more than one system, room, suite, or location, for purposes of payment in accordance with payment terms stated on the face hereof each room, suite, or location shall be treated as if the subject of a separate sale and payment made accordingly. Company shall not be liable for failures of or delays in manufacture, delivery or installation resulting from any cause or causes beyond its reasonable control. 4. Buyer In Arrears Or Default In the event Buyer is in arrears with any payment whatsoever due from it to the Company at any time whatever, whether in respect of the purchase price or any other amount due from the buyer to the Compar under the terms of this agreement, the amount in arrears shall bear interest at three (3) percent above the prime rate prevailing at the principal New York branch of Chase Manhattan Bank as from the date each amount falls due, pending actui payment thereof in full, without prejudice to any relief and remedy available to the Company. In the event of Buyer's default, the Company may, without notice, peaceably enter any premises in which the equipment is located and remove, hold and sell it in accordance with applicable law, to satisfy in whole or in part Buyer's obligations. 5. Title, Risk of Loss Title to the Equipment shall pass to Buyer upon delivery, subject to a purchase money security interest retained by the Company in the Equipment sold and the proceeds thereof until payment of all amounts then due to the Company. The Company shall be entitled to remove th Equipment from the buyer's premises if all payments are not made when due. Buyer agrees to execute financing statements under the Uniform Commercial Code or other documents as the Company reques to protect its security interest. Risk of loss or damage to the Equipmen or any part thereof shall pass to the Buyer upon delivery. 6. Installation & Site Preparation Installation (field assembly, interconnection, equipment calibration one checkout) is to be performed by the Company's trained technical employees. The Company shall be entitled to employ sub - contractors and /or agents to assist in or carry out, in whole or in part, the installation. In the event installation by Company employees is prevented by trade unions, the Buyer shall arrange with the trade unioi at its own expense to complete installation. The Company is thereaftei liable only for engineering supervision of installation. The Company shall coordinate and cooperate with other trades to facilitate satisfactory work progress. If the Company's work in progress is impeded by other trades and /or contractors (excluding the Companii own subcontractors) or by scheduling delays due to the Buyer, time delays in the final installation as well as additional charges including labor, travel and reasonable expenses may result. The Buyer shall be responsible for preparing, at its own expense, the installation site in accordance with the company's instructions, includin the requirements specified in the quotation. In no event shall the Company be responsible for any high voltage electrical work, ceiling modifications, structural modifications, or mechanical systems modifications. Unless otherwise specified, Buyer shall provide the Company with source code for any non - Company programmed remote control system required to be modified under the terms of this agreement. © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 9 of 20 AVI r SPL✓ 6. Installation & Site Preparation (Continued) The Buyer shall provide the Company with reasonable access to the installation site before delivery, for purposes of determining site readiness for installation, and shall designate an individual on Buyer's staff to serve as a contact person for at site preparation and installation issues. Buyer shall provide the Company with free access to the installation site for the purpose of preparation for installation. The buyer shall indemnify the Company against any loss, damage or claim arising out of the condition of the storage and installation premises. Buyer shall obtain at its expense and keep effective all permissions, licenses, and permits whenever required in connection with the installation and /or use of the Equipment and the premises where the Equipment shall be situated. 7a. Warranty In the event the Equipment is in any way misused or altered or is repaired by someone other than a representative of the Company, which within the sole judgment of the Company results in an adverse effect, including effects upon performance or reliability of the Equipment, the warranty and the Company's obligations hereunder shall terminate without notice to Buyer. 7b. Warranty Service — Chargers Warranty service will be provided in accordance with the Company's standard service terms. Where such terms are inconsistent with the terms herein, the terms herein will govern. Unless otherwise specified, each installation /system carries a ninety -day warranty covering defects in the installation portion of the sale. Components and materials carry the manufacturer's warranty as described below, which may be greater than the ninety -day listed above. The Company will attempt to reply to warranty service requests received from Buyer prior to 1:00 p.m. within forty -eight hours. In the event service is provided outside of normal working hours, Buyer will be charged for any overtime hours in accordance with the Company's then standard policy on overtime rates. Normal working hours are 9 a.m. to 5 p.m., Monday through Friday, excluding legal holidays. 8. Limitations Of Warranty — Products Of Others Unless otherwise specified, No warranty whatsoever is provided by the Company hereunder as to products manufactured by other than the Company, including but not limited to, cables, lamps, batteries, glassware, and evacuated devices (including valve, cathode ray tubes, and other special electron tubes). The Company's sole obligation with respect to any material or part identified in the quotation, literature, or specifications furnished to the Buyer as manufactured or supplied by others, shall be to pass on to the Buyer the applicable manufacturer's warranties, if any. Signed Name -bCuA Aft C/Vee,v-\ Printed Name 9. Buyer Responsibilities Buyer or any user of the Equipment shall (I) notify the Company as soo as any unusual operating peculiarity appears, and (ii) operate the Equipment in a safe and competent manner in strict compliance with established safety operating procedures and applicable laws and government regulations. In the event the Buyer or any user of the Equipment fails to comply with any of the above - stated conditions, the Company's warranties and its obligations hereunder shall terminate without notice to Buyer. 10. Limitation Of Liability The foregoing warranties are exclusive and in lieu of all other warranti whether written or oral, implied or statutory. No implied warranty of merchantability or fitness for a particular purpose shall apply; in no event will the company be liable for any damages, other than the allocable charges paid by the buyer for the equipment, whether direct, indirect, special, incidental or consequential, arising from any warrant\ claims. 11. Taxes Any and all taxes levied or based on the prices in this agreement, or the Equipment being sold hereunder, exclusive of any taxes based on net income, shall be added to the selling prices set forth in the quotation; otherwise, the Buyer shall provide the Company with a tax exempt certificate acceptable to the taxing authorities. 12. Choice Of Law And Severability This agreement shall be interpreted in accordance with and governed i all respects by the law of Florida. Venue shall be Hillsborough County, Florida. Should any provision of this agreement be found invalid or unenforceable by a court of competent jurisdiction or by operation of any applicable law, it shall not affect the validity of any other provision contained herein. In the event of litigation relating to the subject matt of this Agreement, the non - prevailing party shall reimburse the prevailing party for all reasonable attorney fees and costs resulting therefrom. 13. Restocking Fees In the event Buyer wishes to return any Equipment based on reasons outside of the Company's control, Buyer agrees to pay any and all restocking fees. 14. General The quotation shall be firm for the period shown on the face hereof, subject to withdrawal or change by the Company upon notice at any time prior to acceptance of an order. It supersedes all prior agreemen and understandings between the parties relating to the subject matter and is intended by the parties as the complete and exclusive statemen of the terms of the quotation and agreement. Any representation, affirmation of fact, course of prior dealings, promise or condition in connection shall not bind the parties therewith or usage of the trade n incorporated herein. © Copyright AVI -SPL. All Rights Reserved. Revised 3/09 10 of 20 Pow- a Company Date Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPL® 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis • I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 1 2 3 18 19 20 22 48 49 50 52 53 54 55 56 82 83 84 86 87 89 91 92 94 95 96 97 132 133 134 137 138 140 178 179 180 1 1 1 1 1 1 1 1 1 Casio Chief Chief Chief (1) OFE Extron Extron Liberty Extron Extron Extron Extron Extron Liberty Logitech Vaddio Covid XJ -H2650 RSMAUW CMA440 CMS003W Painted Wall Screen 60- 1329 -12 60- 1271 -13 Custom Plate 26- 566 -04 26- 566 -03 26- 667 -03 26- 663 -12 26- 663 -06 P- HDM -M -08 BCC950 535 - 2000 -2048 P- USBA- AF -32ACT Prepared By: Date Prepared: Proposal Number: Room Name: Valid Until: Mark Willison November 14, 2013 200060 Pittis Room January 13, 2014 DESCRIPTION CITY OF PA PITTIS UPGRADES CONTROL Handheld remotes only. No 3rd party control system. Video switcher is auto input switching. DISPLAY 3500 Lumen WXGA LED /Laser Projector Mini Elite Universal Projector Mount Tile Bridge Mounting Kit 3" Fixed Extension Column, White Projection wall paint to be added after installation of projection for proper alignment. VIDEO DTP T USW 233 - Three input auto switching video transmitter DTP HDMI 230 Rx - HDMI Receiver **Plenum Rated - Mount above ceiling tile 2 -Gang Plate, White, (1) USB A Female, (1) HDMI Female, (1) HD15 VGA Female, (1) Stereo 3.5mm Female 25' VGA /Audio Cable **Wall Plate to Switcher 12' VGA /Audio Cable **Laptop to Wall Plate 3' Micro HDMI Cable * *Receiver to Projector 12' HDMI Cable **Laptop to Wall Plate 6' HDMI Cable "PC to Switcher 25' Plenum HDMI Cable "Wall Plate to Switcher CONFERENCING Conference Webcamera (PN 960- 000866) Camera Wall Shelf for Logitech BCC950 32' Plenum Rated USB A 2.0 High Speed Extension Cable AUDIO Page 1 of 2 UNIT PRICE $1,647.05 $107.85 $60.49 $7.38 $817.65 $276.47 $64.53 $52.94 $35.29 $29.41 $52.94 $41.18 $97.41 $259.74 $47.06 $46.84 EXTENDED PRICE $1,647.05 $107.85 $60.49 $7.38 $817.65 $276.47 $64.53 $52.94 $35.29 $29.41 $52.94 $41.18 $97.41 $259.74 $47.06 $46.84 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPU 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 182 222 223 224 226 329 Prepared By: Date Prepared: Proposal Number: Room Name: Valid Until: Mark Willison November 14, 2013 200060 Pittis Room January 13, 2014 Projector audio output to be routed to existing OFE Onkyo receiver and speakers. Audio must route through projector for HDMI audio de- embedding. OTHER Equipment to be housed in existing in -wall cabinet. Equipment Total $3,644.23 Installation Materials $190.62 Labor And System Warranties $3,010.00 Direct Costs $343.53 General & Administrative $228.97 Subtotal $7,417.35 Tax $0.00 TOTAL $7,417.35 This entire document and all information enclosed including drawings, specifications and designs is the property of AVI -SPL. Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI -SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI -SPL Page 2 of 2 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPL® 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com EQUIPMENT LIST PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 1 2 3 5 178 179 180 182 184 329 7 Clock Audio C 34E /SR -RF DESCRIPTION Prepared By: Date Prepared: Proposal Number: Room Name: Valid Until: Mark Willison November 14, 2013 200060 Council Mics January 13, 2014 CITY OF PA CHAMBERS UPGRADES COUNCIL MICS NOTE: Longer gooseneck to improve pickup of participants at the coucil desk for reinforcement to audience speakers.** AUDIO Reuse existing microphone table top bases 19" Gooseneck Microphone, RF Shielded, Electret Condenser, Cardioid Pattern, Black $230.67 $1,614.69 Equipment Total $1,614.69 Installation Materials $0.00 Labor And System Warranties $100.00 Direct Costs $0.00 General & Administrative $52.93 Subtotal $1,767.62 Tax $0.00 TOTAL $1,767.62 This entire document and all information enclosed including drawings, specifications and designs is the property of AVI -SPL. Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI -SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI -SPL Page 1 of 1 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPL° 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 1 2 3 5 18 19 20 22 25 26 48 49 50 52 53 54 55 63 64 65 66 67 69 70 82 83 84 87 88 91 92 1 AVI -SPL (1) OFE Cisco (1) OFE (1j OFE 1 Sony 1 Chief 1 Chief 1 Chief 1 Chief 1 Chief 1 Calrad 1 Calrad 1 Extron 1 Extron 1 Sony 1 WCSC Programming Network Switch SF100D -16 -NA P0vi er Screen VPLFH36 /W RPMAUW CMA101 W CMA110 CMS018024W CMS0305W 55- 782RT -6 -SHG 55- 782RT -12 -SHG 60- 1238 -01 60- 1271 -13 BDP -53100 WCSC-FG/CXX Prepared By: Date Prepared: Proposal Number: Room Name:! Valid Until: Mark Willison November 14, 2013 200060 Chambers January 13, 2014 CITY OF PA CHAMBERS UPGRADES ** NOTE: Exising podium location to be abandoned. New podium to be located in corner between projection screen and coucil desk. ** * NOTE: No video capabilities if podium is unplugged. ** CONTROL Existing AMX touch panel to be relocated to new podium. Both touch panels to be programmed for new video inputs and projector upgrade. Existing 8 Port 10;100 Network Switch "Relocate to new podium 16 Port 10/100 Network Switch * *Replace existing in equipment rack DISPLAY C Receptacle at Projector Location Painted Wall for Projection Screen Estimated Screen Size = 61.3`° x 109" "Suggest using screen paint 5200 Lumen WUXGA Projector NOTE: PROJECTOR MOUNT MUST BE RELOCATED Universal Projector Mount, White Ceiling Mount Plate, White Ceiling Mount Plate, Black 18" to 24" Adjustable Column, White 3' to 5' Adjustable Column, White 6' White IEC Power Cable 12' White IEC Power Cable VIDEO IN1608 - Eight Input Digital Video Switcher w /Integrated DTP Extension DTP HDMI 230 Rx - HDMI Receiver * *Locate on top of new projector BluRay Player Coiled Security Cable w /Dual Plates * *For BluRay Remote Page 1 of 3 $58.51 $3,633.88 $126.73 $13.41 $20.00 $82.54 $99.55 $10.78 $16.20 $2,347.06 $276.47 $110.80 $12.76 $58.51 $3,633.88 $126.73 $13.41 $20.00 $82.54 $99.55 $10.78 $16.20 $2,347.06 $276.47 $110.80 $12.76 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPL® 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 94 96 98 100 104 105 106 107 108 109 178 179 180 187 192 194 195 222 223 224 232 236 237 238 241 242 243 244 245 246 1 1 1 1 2 1 2 1 1 Liberty ASUS (1) 0 F E Kramer Extron Extron Extron Extron Extron Extron Custom Plate VS248H -P PC VM -2HXL 26- 667 -03 26- 663 -06 26- 566 -02 26- 663 -12 26- 566 -03 26- 614 -02 RDL STD -10K 6 Atlas Sound SMS5B 1 Clock Audio C 34E /SR -RF Clock Audio SM 70 OFE Power 1 VFI PDX22 1 VFI PLM1022 1 VFI LIGHT -18 2 Middle Atlantic U1 1 Middle Atlantic D3 1 Middle Atlantic U2 2 Middle Atlantic FEB1 1 Middle Atlantic PD- 915RC -20 1 Middle Atlantic PD- 915R -PL Podium Input Plate * *HDMI * *VGA /Audio * *LAN Prepared By: Date Prepared: Proposal Number: Room Name: Valid Until: Mark Willison November 14, 2013 200060 Chambers January 13, 2014 24" LED /LCD 1080P Computer Monitor w /HDMI Input, HDCP Compatible, VESA Mountable Dedicated Room PC wiDVI Video Output "To be located permanently in podium 1x2 HDMI Distribution Amplifier * *Room PC to Switcher & LCD Monitor 3' Micro HDMI Cable * *Rx to Projector 6' HDMI Cable "Laptop to Aux Plate * *Distribution Amp to Switcher 6' VGA/Audio Cable * *Laptop to Aux Plate 12' HDMI Cable **Aux Plate to Switcher *Distribution Amp to LCD Monitor 12' VGA /Audio Cable * *Aux Plate to Switcher 6' DVI -D to HDMI "Room PC to Distribution Amp AUDIO Passive Audio Divider /Combiner Stackable Floor Mic Stand * *SOLD IN SETS OF 6 19" Gooseneck Microphone, RF Shielded, Electret Condenser, Cardioid Pattern, Black Thru -Table Shock Mount OTHER V /all Receptacle at Podium Location Executive Multimedia Podium w /Included 53 CFM Fan LCD Monitor Mount Gooseneck Light 1U Equipment Shelf * *BluRay Player 3U Rack Drawer 2U Equipment Shelf * *PC Flat 1U Blank Panel Rackmount Power Distribution w /20' Cord Rackmount Power Distribution, No Switch Page 2 of 3 $56.98 $211.75 $190.88 $29.41 $41.18 $29.41 $52.94 $35.29 $29.41 $45.67 $24.88 $230.67 $26.00 $2,652.94 $116.47 $92.94 $29.19 $117.60 $38.74 $5.38 $78.19 $79.05 $56.98 $211.75 $190.88 $29.41 $82.36 $29.41 $105.88 $35.29 $29.41 $45.67 $149.28 $230.67 $26.00 $2,652.94 $116.47 $92.94 $58.38 $117.60 $38.74 $10.76 $78.19 $79.05 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI SPL® 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews 249 257 259 260 261 262 263 329 1 1 1 1 1 1 2 Middle Atlantic Liberty CablesToGo CablesToGo CablesToGo Whirlwind Whirlwind S1 Custom Plate 15212 15222 15213 Custom Cable ENC2S025 EQUIPMENT LIST 1U Security Cover * *For Video Switcher 3 -Gang Wall Plate, White * *Podium Disconnect Plate (surface mount on wall) 25' CAT5E Blue Patch Cable * *Wall plate to podium (laptop) 25' CAT5E Black Patch Cable * *Wall plate to podium (room PC) 25' CAT5E Green Patch Cable * *Wall plate to podium (control net) 25' 6 Pin XLR Cable (Male in -line) * *Wall plate to podium (audio connections) 25' Shielded CAT5E EtherCon Cable * *Wall plate to podium (video connections) Prepared By: Date Prepared: Proposal Number: Name: Valid. Until:! Mark Willison November 14, 2013 200060 Chambers January 13, 2014 $20.06 $106.36 $5.46 $5.46 $5.46 $52.94 $55.29 $20.06 $106.36 $5.46 $5.46 $5.46 $52.94 $110.58 Equipment Total $11,583.07 Installation Materials $538.46 Labor And System Warranties $9,650.00 Direct Costs $609.41 General & Administrative $967.65 Subtotal $23,348.59 Tax $0.00 TOTAL ,' $23,348.59 This entire document and all information enclosed including drawings, specifications and designs is the property of AVI -SPL. Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI -SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI -SPL Page 3 of 3 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI -SPL, Inc. AVI 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861 -5564 Fax (425) 861 -5784 www.avis•I.com PREPARED FOR City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Joe Matthews ITEM 1 2 3 5 82 83 84 86 87 329 1 1 Extron Extron MODEL 60- 1271 -12 26- 663 -12 Prepared By: Date Prepared: Proposal Number: Room Name: Valid Until: Mark Willison November 14, 2013 200060 Staff Video Input January 13, 2014 CITY OF PA CHAMBERS UPGRADES STAFF VIDEO INPUT ** NOTE: Price listed is for combination with other work. Additional travel expenses to apply if added at a later date. ** VIDEO DTP HDMI 230 Tx - HDMI Video Transmitter 12' Ultra HDMI Cable UNIT PRICE EXTENDED PRICE $267.05 $51.14 $267.05 $51.14 Equipment Total $318.19 Installation Materials $76.92 Labor And System Warranties $260.00 Direct Costs $0.00 General & Administrative $20.98 Subtotal $676.09 Tax $0.00 TOTAL $676.09 This entire document and all information enclosed including drawings, specifications and designs is the property of AVI -SPL. Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI -SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI -SPL Page 1 of 1