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Home My WebLink About5.1031 Amendment (4)# 5.1031 AMENDMENT NO. 4 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND PACE Engineers, Inc. PROJECT DR03-2009 RELATING TO: STORMWATER ENGINEERING SERVICES THIS AMENDMENT is made and entered into this 3 day of i%/-- , 2013, by and between THE CITY OF PORT ANGELES, a non -charter code city of the State of Washington, (hereinafter called the "CITY") and PACE Engineers, Inc., a Washington Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT"). WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on July 20, 2010, (the AGREEMENT) and WHEREAS, the CITY desires to amend the AGREEMENT to amend the Scope of Work, Budget, and Time of Performance. NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENTS, and this AMENDMENT, the parties hereto agree as follows: 1 REVISED SCOPE OF WORK The previously amended scope of work and amendments by the CONSULTANT pursuant to the AGREEMENT shall be amended to add the additional tasks shown in the attached Exhibit A to Amendment 4. The Scope of Work shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the engineering profession and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. II TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Agreement by both parties and the duration of the Agreement shall extend through September 30, 2014. The work shall be completed in accordance with the schedule set forth in the attached Exhibit D to Amendment 4, PW 0410_01 [Revised 09/2013] Professional Services Agreement.doc Page 1 of 2 III MAXIMUM COMPENSATION AND CONSULTANT RATE SCHEDULE The CONSULTANT'S total compensation and reimbursement are stated in the attached Exhibit B to Amendment 4. The maximum compensation amount, referenced in Section VI of the Agreement, is amended from $481,500.19 to $521,500.19, an increase of $40,000. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of $521,500.19 is not exceeded. IV EXHIBITS AND SIGNATURE Except as modified herein, the original Agreement shall remain in effect. In WITNESS THEREOF, the parties hereto have executed this Amendment No. 4 to the Agreement as of the day and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: (--\\ CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY CONSULTANT ATTEST: TITLE: L Pe-6,5,106/yr- Ad e,5, 2E T Ad A) 2.S JA SSA HURD, CITY CLERK PW 0410_01 [Revised 0912013] Professional Services Agreeinent.doc Page 2 of 2 EXHIBIT A STORMWATER ENGINEERING SERVICES DR03-2009 Scope of Work Amendment 4 4TH STREET STORMWATER IMPROVEMENTS GRANT -ELIGIBLE RAIN GARDENS AND PERMANENT H STREET OVERFLOW PROJECT UNDERSTANDING PACE Engineers is currently working under Contract Amendment No. 3 to Project DR03-2009 for the City of Port Angeles to design stormwater improvements to address flooding and water quality impacts within the neighborhood on the marine bluff above Ediz Hook. Contract Amendment No, 2 extended the original agreement through December 31, 2012. PACE and the City of Port Angeles entered into a new agreement in the form of an amendment to existing contract to complete design services for the project, which superseded Contract Amendment No. 2. The City is the recipient of a $1,000,000 Stormwater Retrofit and LID Grant from Department of Ecology. The City negotiated with Ecology to modify the grant funded rain garden proposal slightly to provide rain gardens at intersections. Non grant -eligible work is proposed in the east basin only to alleviate flooding impacts to the residential area at the top of the marine bluff near H Street. All work was scheduled to be constructed by the summer of 2014. The Amendment 3 scope of work includes civil engineering, geotechnical, environmental, and survey services through the construction documents phase. PACE is the prime consultant and will oversee and administer this Scope of Work, completing the civil engineering services in- house. PACE has subcontracts with Landau Associates for Geotechnical and Environments[ Services and with Wengler Surveying & Mapping for survey services. No additional, survey or geotechnical, or environmental services are anticipated. The City submitted the March 2013 pre -design documents and the April 2013 Draft Drainage Report to Ecology for review. Ecology has indicated that this Grant funding may not be used for the three proposed traffic circle rain gardens shown in the June documents. The City has subsequently requested additional work be performed to redesign portions of the project to address the impacts of this recent funding decision by Ecology and maximize use of the Ecology funding. The redesign effort is required to respond to the Ecology review, issue a final Drainage Report, and complete the 100% PS&E as bid and construction documents. The key design changes include: • Three traffic circle rain gardens are redesigned as corner rain gardens • A small rain garden is added to the 4th quadrant of all intersection rain gardens (8 locations) • Replacement of conveyance pipe in H Street from 7th Street to 6th Street is removed Exhibit A Amendment 4 DR 03-2009 Amendment No, 4 Scope of Work The following is added to the end of the article: Task SA H&H Analysis for Rain Gardens Additional Modeling Due to the variability of infiltration rates across the project area, Ecology requested that individual hydraulic and water quality modeling results be included for each rain garden, incorporating individual rain garden infiltration rates. The conveyance analysis in consideration of upgrades to the existing H Street conveyance system will be updated. Finalize Drainage Report The draft April 2013 Drainage Report will be updated to reflect the proposed design changes and additional modeling, The following is added to the end of the article: Task 7A 90% Plans Ecology Pre -Design Submittal Based on City comments on the 90% plans and Ecology comments on the pre -design submittal, PACE will provide drawings (a partial submittal set) for Ecology review. Ecology approval is required before proceeding to the 100% PS&E. These plans will include the three key design changes noted above (eliminate traffic circles; add qth quadrant rain garden; eliminate a portion of the conveyance piping on H Street). This partial submittal will require revisions to the most recent: Cover Sheet Rain Garden Plans Storm Drainage Plans Planting Plans Portions of the final drainage report Cost Estimate Revisions to 90% PS&E Submittal PACE will incorporate responses to the City's 90% review comments and forthcoming Ecology comments as appropriate into the 100% construction plans, specifications and cost estimate for the City. Agency Coordination PACE will assist the City in responding to agency review comments by attending phone meetings and providing back up data as requested. Project Management 2 Exhibit A Amendment 4 DR 03-2009 Based on the extended schedule, additional time for project management activities including meetings, invoicing, and reporting is included. Public Outreach Exhibits PACE will revise four public outreach graphics, three for the intersection sites being revised from traffic circles to corner rain gardens and one project vicinity map. Assumptions: • The SEPA checklist describes the rain garden improvements as traffic circles at 3 locations which are proposed to be redesigned as corner rain gardens similar to the other intersection rain gardens. It is assumed that revisions to the SEPA checklist to document this change are not required. • It does not appear that additional field topographic survey is required to support the design changes. • It does not appear that additional geotechnical engineering services are needed to complete the redesign of the rain gardens. • Replacing the traffic circles with corner rain gardens does not appear to require significant changes to the specifications except updating of the Bid Tab quantities. • The Engineers Estimate will be updated with revised bid item quantities based on the revised 100% design. 3 EXHIBIT B STORMWATER ENGINEERING SERVICES DR03-2009 BUDGET Task # Task Contract Amount Through Amendments 1 & 2 Amendment No 3 Contract Amount Contract through Amendment No. 4 1 Preliminary Design and Alternative Analysis . 1.1 Project Management and Meetings $29,000.00 $26,957.50 $28,95750 1,2 Hydrologic and Hydraulic Analysis $24,000.00 $23,930.00 $23,930.00 1,3 Initial Environmental Assessment $26,500.00 $26,164.56 $26,164.56 1.4 Initial Geotechnical Evaluation $38,500.00 $33,519.11 $33,519.11 1.5 Alternative Analysis / Schematic Layout / Cost Estimates $29,100.00 827,595.00 $27,595,00 1.6 Design and Permitting of Several Small Outfall and Culvert Repairs $20,000.00 $19,986.70 $19,986.70 1.1 a Topographic Survey $30,626.00 $27,031.30 $27,031.30 1.2 a Final Geotechnical Assessment - Proposed Ravine Outfall $11,588.00 $5,947.76 $5,947.76 1.2 b Environmental Services $12,859.00 87,800.99 $7,600.99 1.2 c Permitting Needs Assessment & Agency Coordination $4,313.03 $0.00 80.00 1.2 d SEPA checklist $7,699.00 $4,200.00 $4,20000 1.3a 60% Plans and Specifications $37,704.00 $37,702.00 $37,702.03 1.4a Public Involvement 50.00 $7,70750 $7,707.50 1.5a Permitting . $2,592,00 $0.00 $0.00 1.8a 90% Plans and Specifications 537,704.00 $0.00 $0.00 1.7a 100% Construction Plans and Specifications $18,852,00 $0.00 $0.00 Reimbursables $4,054.00 81,358.02 81,358.02 Subtotal Tasks 1.1 -1.7a $333,068.00 $249,900.44 $249,900.44 Task 4 Task Amendment No 3 Contract Amount Amendment No. 4 Contract Amount Contract through Amendment No. 4 Final Design 1.A Survey Services $13,348,40 $14,369.79 1.6 Survey Services- $4,873.00 $6,241.20 2.A Geotechnical Services841,260.00 $36,307.41 2.6 Geotechnical Services $9,195.00 $9,195,30 3.A SEPA Checklist_ $3,885.00 53,885.00 3.B SEPA Checklist$3,041.00 $3,941.00 3.0 Wetland/Waterway Delineation - $8,170.04 $8,170.00 3.D Wetland Mitigation and Critical Area Report - $8,476.00 $8,156.00 3.E No Effect Letter Section 7 ESA EFH Eval - 54,403.03 $4,403.00 3,F JARPA and Agency Coordination - $8,951,03 $9,271.00 3.0 Additional Tasks - Enviromental Services - 50.00 $0,00 4.A .Public Involvement - $5,652.50 87,110,00 5.A Hydrologic and Hydraulic Analysis for Raingardens - $11,075.00 511,000,00 $22,075.00 5.6 Hydraulic Analysis of H Street Capacity Upgrade - 84,280.00 $4,280,00 6.A 80% Plans - 526,207.00 $27,332.50 5,6 80% Plans - 87,904.00 $7,904.00 7.A 90% Pians and Specifications - $25,012.00 528,300.00 853,312.00 7,B 90% Plans and Specifications - 56,804.00 58,290,53 8.A 100% Construction Plans and Specifications - $18,732,00 $18,732.00 B.B 100% Construction Plans and Specifications - $5,016.00 55,016.00 9.A Bidding and Award - $5,870.00 55,870.00 9.13 Bidding and Award- $3,860.00 $2,373.50 ReimbursablesAmendment 3- 54,664.85 $700.00 $51364.85 Subtotal Tasks 'LA - 9.B 8231,599,76 540,000.00 $271,599.75 'TOTAL CONTRACT AMOUNT $333,058,00 $481,600.19 5521,500.19 Note: Contract amounts have been shifted between tasks 1.A through 9.8 to reflect changes in scope. EXHIBIT D ID Task Name Duration Start Finish September 2011 IOctaker 2013 november 2013 i Dace13 ber 20llanuary 2014 !February 2014 '. March 2014 i _ em 9/11.0/5_'P/1519/229(2971/GL0/1 0/2d-0/2:i1/3l1/1 /11112412/1E+.21812113.2/247f20_1/5,1/12]1/1911/262/212/917.(192/23T3/2'3/91%1r3(,23�- 1 _ NTP on Revised Plan 0 days Fri 9/6/13 Fri 9/6/13 9/6 2 secure 90% comments from Gty 0 days Fri 9/6/13 Fri 9/6/13 Fri 9/27/13 P/6 'Update Hydraulic Analysis 15 days Mon 9/9/13 4 Update Drainage Report 10 days Mon 9/16/11 Fri 9/27/13 5 Prepare ConceptaulPlans for new Corner Rain Gradens 15 days. Fri 9/5/13 Fri 9/27/13 5 7 a Prepare Conceptaul Plans for new4th Quadrant Rain Gardens 10 days Fri 9/9/13 Fri 9/27/13 Submit Updated Plans and Report to City for Review 0 days Mon 9/30/13 Mon 9/30/13 city Review of DOE Package 4 days 'rue 10/1/13 Fri 10/4173 t"' 414/34 Z' i 9 -��10 _11W Revise Concept Plans and Report 5 days Mori 10/7/13- Fri 10/11/13 Submit Updated f.lan5 and Report to 005 0 days Fri 10/11/13 Fri 10/11/13 *Ililioni -"'_ _ — '- _ - Secure Approval from DOE 45 days Mon 10/14/12Fri 12/13/13 -' - "" 12 Update 100%P5E based on City 90% comments and DOE Comments 15 days Mon 12116/111ri 1/3/14 13 Submit 1003 PSE to City for Final Review 0 days Fri 14/14 Fri 1/3/14 3/3 14 City Aeviewof100%P50 30 days Mon 116/3.4 Fri 2f14/14 15 Rnal DOE Review 45 days Mon 1/6/14 Fri 3/7/14 1 l 15 1Pinalize Bid Set 10 days Mon 3/10/14 Fri 3/21/14 Advertise for Construction. 0 days Fri 3/21/14 Fri 3/21/14 ria17 4 3/2- Deadline 1 - Task Project Summary . "'-"""` ` inactive Mllestana - Manual Summary Runup - . Project 4th Avenue D4ha5 $Piet External Tasks a_s+-- aaa 'a - Enactive5ummary _ ._ _... ...... Manual Summary Progress 1 Start -only 1 Date: Mon 919113 Milestone 4 External Milestone * Manual Task rtFinish -only 3 Summary 4P"."""'"''''", Inactiive Task ................1 Duration -only Page 1