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HomeMy WebLinkAbout5.788 Amendment (5)AMENDMENT NO. 4 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND BROWN AND CALDWELL, INC. PROJECT 06 -01 RELATING TO: COMBINED SEWER OVERFLOW PROJECTS THIS AMENDMENT NO 4 is made and entered into this 15th day of September 2009, by and between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington, (hereinafter called the "CITY and Brown and Caldwell, Inc a California Corporation (hereinafter called the "CONSULTANT WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on July 5, 2006, (the AGREEMENT), and WHEREAS, the CITY and CONSULTANT amended the AGREEMENT on February 21, 2007, and May 9, 2007 and March 20, 2008 (the AMENDMENTS), and WHEREAS, the CITY desires to amend the AGREEMENT again to amend the Scope of Work, Budget, and Time of Performance, NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in this AMENDMENT, the Agreement and the Amendments are hereby amended as follows I REVISED SCOPE OF WORK The amended scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended by adding to the work identified in the Agreement and the Amendments the tasks identified in the attached Exhibit A to Amendment 4 The Scope of Work shall include all services and material necessary to accomplish the work 11 TIME OF PERFORMANCE The work for all Tasks shall be completed by December 1, 2011 III MAXIMUM COMPENSATION Amendment No 4 to Brown and Caldwell Agreement, 06 -0 I 578$ The CONSULTANT'S total compensation and reimbursement are stated in the attached Exhibit B to Amendment 4 Current billing rates referenced in Section V.A of the Agreement are amended as shown in the attached Exhibit C to Amendment 4 The maximum compensation amount, referenced in Section VI of the Agreement, is amended from $1,847,641 in Amendment 3, to $2,997,641 in Amendment 4, an increase of $1,150,000. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of $2,997,649 is not exceeded IV SIGNATURES Except as modified herein, the Agreement and the Amendments shall remain in effect. In WITNESS THEREOF, the parties hereto have executed this Amendment No 4 to the Agreement as of the day and year first wntten above. CITY OF PORT ANGELES: ✓�a v. r MAYOR 0 CONSULTANT: TITLE Atcri APPROVED AS TO FORM: CITY ATTORNEY ATTEST CIT ,CLERK aticava Amendment No 4 to Brown and Caldwell Agreement, 06-01 EXHIBIT A To Amendment 4 PROFESSIONAL SERVICES AGREEMENT NO. 06-01 SCOPE OF SERVICES RELATED TO PHA SE 1 DESIGN SERVICES FOR THE PORT ANGELES CSO IMPROVEMENT PROGRAM Brown and Caldwell (BC) has prepared this complete Scope of Services for Amendment 4 to the referenced services agreement in order to accommodate a suspension of the design of the major pipehnes for Phase 1 CSO Project, to complete the detailed design of the CSO Phase 1 projects, and to provide for additional work A substantial shift in the alignment of the major pipelines was developed dunng review of the May, 2008 submittal of 60% design documents, and is referred to as the June 2008 Ahgnment Amendment 4 to the Professional Services Agreement 06 -01 essentially re- budgets the design scope developed as Amendment 2 in order to incorporate the June 2008 Alignment into the design and provides for some additional work related to the City's CSO Program Specific new design requirements and revisions of the May, 2008 60% design are described below, incorporated with the scope identified in Amendment 2 The City's designated Task 11 describes work required to change and complete contract documents for the project The scope of work described as Task 11 is arranged to follow the work breakdown structure in Amendment 2 The original Amendment 2 scope, which was approved May 9, 2007, is summarized below Brown and Caldwell (BC) has prepared this Scope of Services for the design of Phase 1 improvements as part of the implementation of the Port Angeles CSO Plan. These improvements are described more completely in the final Engineering Report titled "City of Port Angeles Phase 1 CSO Projects Amendment to Facility Plan" This report was submitted to Department of Ecology as a supplement to the City's CSO Plan The Phase 1 improvements are a complete set of projects designed to bring the City into the first level of comphance in year 2010 as specified in an Agreed Order between the City and Ecology This Scope of Services provides for engineering design and permitting services to prepare construction contract documents for the following project elements as described in the Engineering Report 1 New force mains for the future Pump Station 4 to be inserted through the industrial waterhne (IWL) between Oak Street and Francis Street Park, 2 New Francis Street siphon from CSO 10 to the City's wastewater treatment plant The new force mains will parallel the siphon from the park to plant, all placed in a berm constructed above ground along the toe of the marine bluff C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Background 3 New diversion structure near the plant headworks that will divert flow exceeding plant capacity Related facilities include overflow piping, headworks connection piping and a sulfide control chemical feed system 4 Flow diversion systems including pumping stations and pipehnes between the diversion structure and the new storage facility 5 Conversion and equipping the existing industrial tank for use for storage of CSO flows Provision of a tank overflow pipeline and connection to the city outfall 6 New outfall pipeline, parallel the existing outfall between the plant and a location planned for connection to the industrial outfall and diffuser 7 New splitter box for diverting peak flow to the existing industrial outfall and diffuser 8 Plant modifications for increasing peak flow rates through the plant including a new submersible chemical induction system at the existing chlorine contact tank, replacement of the existing launders in the rectangular primary clarifier, replacement the existing trickling filter distributors and addition of a new trickling filter pump 9 Related site work, electrical, instrumentation and control systems, and miscellaneous appurtenances The Scope of Services has been separated into the following seven different tasks for clarity 1 Project management 2 Survey and base mapping services 3 Cultural resources consultation services 4 Geotechnical engineering services 5 Permitting 6 Facility design and development of construction contract documents 7 Assistance during Bidding and Award of Contract A separate scope of services will be prepared for engineering related support during construction to be based upon the completed designs Because of the extent of design change, additional costs will be incurred Estimated costs of the revised and additional effort are presented in Exhibit B, and Exhibit C details current labor rates The basis for cost projections and scheduling is an assumption that the City will authorize work to begin no later than August 1, 2009 and that approval -ready documents will be produced to submit to Ecology by October, 2010 Draft plans and specifications will be submitted to Ecology for information and discussion at 90% completion If the work cannot be started by August 1 a direct shift in schedule and adjustment for cost escalation may be required The revised schedule for completion of the Phase 1 scope of service is attached as Schedule D Page 2 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6 \2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Brown and Caldwell submitted 60% complete plans and specifications for construction of the Phase 1 CSO Improvements in May, 2008, as generally descnbed in the Amendment to 2006 CSO Reduction Facilities Plan as approved by Department of Ecology At around that time, City implementation of state archaeological review requirements and increased concerns for construction- related archaeological impacts led the City, with BC assistance, to re- examine alternatives for design and construction of the needed CSO pipelines and new parallel outfall In addition, the City determined that a shift in proposed pipeline alignments would simplify project implementation by avoiding wetland impacts, reducing impacts to the Olympic Discovery Trail, minimizing street reconstruction of existing site access roads, and by taking advantage of surface topography The new alignment requires a bndge that will also carry the Olympic Discovery trail and provide vehicular maintenance access, rather than the sewer trestle that was previously proposed All efforts toward finalizing the design approach were suspended when the City was unable to gain access to Rayonier -owned properties to complete on -site investigations associated with the project An access agreement with Rayonier Properties, LLC, was finalized March 6, 2009 In the intenm, the City consulted with the Lower Elwha Klallam Tnbe, Rayonier, and other stakeholders regarding the design changes The pipeline alignments are sufficiently relocated to require new design work to be done For example, new survey and mapping will be required for much of the new alignment, and the bndge design is a new element of the design Some planned work need only to be refocused to the new alignment for example, the soil bonngs and ground condition analysis will be redirected to the new alignment In addition, the realignment of the major conveyance pipelines will require revision of other project elements, such as the diversion structure and the parallel relief outfall, to fully accommodate the changes This scope and associated budget are based on the design proceeding as quickly as possible to the development of drawings and specifications Initial tasks for restarting the design project include a luckoff meeting with the City, BC, and the subconsultants, additional survey, identification of geotechnical bonng and other site investigation, coordination with the Dept of Archaeology and Histonc Preservation (DAHP) and the Lower Elwha Klallam Tnbe (LEKT) to allow excavation on site, assessment of the 42" FRP pipeline, and adherence to site access terms and conditions of the agreement between the City and Rayonier It is recognized that some final facility configurations will be developed in the initial phase of restarting the design project that are subject to approval of the City and/or others Insofar as possible, these decisions will be finalized before proceeding with detailed design These decisions include 1 Alignment and elevations of all major pipelines, including those now routed around the east side of the industrial storage tank This includes determining the feasibility of utilizing the existing 42" FRP pipe for WWTP effluent Page 3 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn dot, 2 Preferred conceptual design of the bridge over Ennis Creek, including number and length of spans and spatial relationships of pipelines, traffic and Discovery Trail 3 Confirm alignment and connection details at Francis St Park, as identified in 60% review 4 Confirm location of the terminus of the Industrial Water Line (IWL) work Schedule and budget estimates are based on these decisions being made within 45 working days following the completion of new project base mapping Task 11 Complete Detailed Design Pre design and design were partially completed, through 60% submittal and comments, under previous amendments to the Agreement specifically as Tasks 1 through 10 Remaining funds for these tasks are transferred to the following appropnate Subtasks under Amendment 4 Task 11 Task 11.1 Project Management Objective To provide overall design team leadership and guidance to align the project with City of Port Angeles (City) objectives and provide project deliverables within budget and time constraints To coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the Phase 1 CSO improvements Activates 11.1.1 Invoices /Status Prepare monthly invoices, including expenditures by task, hours worked by project personnel, and other direct expenses with the associated backup Comparisons of monthly expenditures and cumulative charges will be compared to budget by task 11.1 2 Coordination with the Owner Maintain communication with the City via telephone, email, and fax communication Conduct monthly teleconference progress meetings, prepare and distribute meeting minutes Monitor project progress and advise City when scope, schedule or budget changes may be required What about on -site meetings, and 60% and 90% submittals? 11.1.3 Management and Coordination of Staff Manage and coordinate the technical and scope issues of the overall project Conduct specific design progress meetings as appropriate 11.1.4 Coordination of Subconsultants Coordinate with subconsultants on specific tasks, scope, and budget Conduct design progress meetings as appropriate Page 4 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 09 -02 Exhibit A Amnd4 REV6 MOkn doc Objectwe 11.1.5 QA /QC Conduct quahty review of the design documents and related materials at 60 90 and 100 percent completion levels Review the City's comments and QA /QC reviewers' comments and incorporate them into subsequent versions of the design documents Task Dekverables 1 Meeting agenda and summaries of key meeting issues and action items 2 Monthly status reports that include any scope, schedule or budget issues anticipated or arising 3 Monthly invoices Task 11.2. Survey and Base Mapping Services The budget for this task is increased to provide for additional supplemental survey and development of project base mapping for that portion of the new alignment that extends outside the scope of mapping completed to date Budget estimates include cost escalation to a new extended schedule This task provides detailed surveying as necessary to upgrade mapping derived from City GIS and aerial photos for the design of proposed conveyance and flow management systems Generally it is expected that City mapping will be supplemented with current information on location of existing uuhues, surface improvements, and detail topography Required survey and mapping updates will be performed by a survey subconsultant to provide base mapping for design and drawing production of the June 2008 Alignment The survey subconsultant will also prepare permanent and construction easements required to accommodate the final conveyance pipelines and flow management system locations Assumptions An estimated cost has been included in the Task 2 budget for the preparation of legal descriptions needed for City acquisition in a form customary for use m Clallam County The budget estimate is based on an assumed number of 20 properties to be crossed and a cost estimate from the survey subconsultant of $750 for preparation of easement descripuons for each property City Involvement The City will negotiate and acquire all property and easements required for the proposed project Page 5 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Activities The survey subconsultant will perform topographic surveying or cross sections to supplement mapping prepared for the initial 60% design completed in May, 2008 Additional mapping of topography and existing features shall be provided as follows 1 From the 60% alignment near the western edge of Rayomer property along June 2008 Alignment to new Ennis Creek crossing, and further east to the previous basemap survey along the outfall alignment, 2 An expanded area near new creek crossing site to allow for roadway accommodation and hydraulic analysis, 3 Final pipeline ahgnments related to CSO storage, outfall piping, and the existing foam tank, to extend at least 10 feet beyond the hmits of grading, 4 Additional wetland areas within new alignments as may be dehneated by the environmental subconsultant, 5 Along Francis Street, extending south one block to the alley between Georgiana St and Front St A 40 ft wide strip along the southeast margin of the 2007 survey at Francis St Park, north of the angle point in the proposed alignment 6 Locate and provide survey reference descriptions for the location of the Rayomer outfall suitable to meet the requirements of the Department of Natural Resources (DNR) Mapping shall distinguish between the outfall pipeline and diffuser section The survey subconsultant will provide ground surveys to collect and compile mapping of the following data for the above referenced ahgnments and areas 1 Ground Data Provide topographic contours at 1 -foot intervals along segments above (except where cross sections are required) Provide point data and TIN model data in AutoCAD format Data will be on horizontal datum North American Datum of 1983, NAD 83 and vertical datum North American Vertical Datum of 1988, NAVD 88 2 Cross- section data Provide spot elevations of cross sections No cross sections required for 2009 work 3 Spot elevations Provide spot elevations at the wastewater treatment plant 4 Utihnes A locate request will be performed utilizing 1- 800 424 -5555 one call locate services All utilities marked on the ground by representatives of said service will be mapped and shown on said survey In addition, the City will refer to existing facility drawings and other sources to verify subsurface Page 6 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc obstructions and utilities All utilities marked on the ground by the City will be mapped and added to the survey basemap 5 Media The survey information will be provided electronically in AutoCAD format along with two complete stamped and signed hardcopy record sets (scale 1" 20') The ASCII point file shall also be provided, with an index to any abbreviations and codes 6 Easement research A review of existing records will be performed along the proposed route to determine if easements must be acquired along the pipeline alignments and flow management project areas Subconsultant shall coordinate with the City before beginning this task, because many existing records have been collected and mapped 7 Survey Soil Bonng Locations Field surveying will be performed to locate soil borings performed for the pipehne design Task Deliverable 1 One copy of the survey base map and data files in AutoCAD format The 2009 data will be integrated with the 2007 data, and a new TIN produced as the basis for an integrated base map 2 Additional survey data as required for instance, to pick up soil boring locations 3 Legal descriptions and exhibits for required easements Task 11. 3. Cultural Resources Consultation Services It is expected that primary responsibility for archaeological considerations and compliance will be assumed by the City's staff archaeologist The scope presented in Amendment 2 has been completed The remaining budget is retained to be used in the event of unanticipated further work including design coordination with the City's archaeologist A specific notice to proceed will be required from the City before work is undertaken under this task The scope presented in Amendment 2 is repeated as follows Objective Prior to design, research studies and limited explorations were made to determine the likelihood of encountering culturally significant materials Based on these findings the proposed designs were configured to maximize avoidance of excavation in previously undisturbed areas Some excavation will be required in areas of previous filling This task provides on- going, as- needed archaeological consultation and liaison with the design team, the City and the Tribe, as may be necessary Activities The subconsultant will be available to meeting with the City and tribal members and available to address any questions or concerns regarding the proposed design and construction The estimated budget includes a not -to- exceed allowance for the subconsultant activity and requires a specific request for subconsultant support Page 7 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doe Task 11 4. Geotechrucal Engineering Services Most of the work remaining to be done will be work planned and budgeted under Amendment 2 but shifted to the new alignment. Additional site reconnaissance and marking of the boring locations, checking utilities, meeting with the City, and re- coordinating the dnlling subcontractors will be required The new alignment is expected to cross over areas of early fills of questionable competence therefore, some additional effort is anticipated to evaluate potential settlement of the pipeline berm Additional explorations are also required to support the new bndge design Because investigations by DOE and others have disclosed the presence or suspected presence of contamination at the Rayonier Mill property, a new subtask provides for an assessment of subsurface soil and groundwater contamination that could affect the project design or construction requirements BC will provide field personnel dunng the geotechnical investigation for identifying and charactenzing contamination within boreholes and test pits, will develop a Rayonier site investigation plan, and a plan for managing contaminated soils that may be encountered dunng construction All ground disturbing activities shall comply with the City's Archaeological Work Plan, which has been reviewed and approved by DAHP and LEKT The AWP requirements include but are not limited to 1 All ground disturbances within the Rayonier Mill Property will be supervised by the City Archaeologist 2 The City will provide training on archaeological monitonng issues to construction personnel at a pre -work meeting Operators will not be allowed to work on the Project who have not received this training Refer to the Archaeological Work Plan for the Czty of Port Angeles Exploratory Design Work for the complete requirements Budget estimates include cost escalation to the new extended schedule and expenses incurred for the onginal dnlhng setups and cancellations An allowance is included for additional and deeper borings to adequately define foundation conditions for the proposed traffic /pipeline bndge over Ennis Creek Amendment 2 design scope remains appropriate, except for the addition of Activity 11 4 4, Site Soils Assessment, as follows Objectzves BC will provide and coordinate the services of a geotechmcal subconsultant to perform a geotechmcal investigation along the proposed pipehne alignment and at selected facility locations including the open cut pipeline section through Francis Street Park, the surface pipeline alignment, the aenal pipeline crossing, and the flow diversion structure adjacent to the wastewater treatment plant Substantial information on soil conditions in the industrial area exists and will be used to supplement the geotechmcal investigations The design phase geotechmcal work will verify soils conditions specific to the type of improvements to be constructed at Page 8 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Activities their proposed locations and provide design cntena for limiting settlements or other adverse conditions 11.4.1 Geotechnical Reconnaissance BC will coordinate a field reconnaissance along the proposed project alignment to identify areas of soft or unstable soils, hard to dense soils, erosion, landslides, springs and seepages, boring locations, construction access, other surface information, and related issues 11.4.2 Geotechnical Investigations The geotechmcal subconsultant will perform geotechnical investigations along the proposed pipeline alignment and at selected facility locauons to characterize geotechnical conditions The effort includes obtaining permits for drilling, perform soil borings, develop boring logs, perform laboratory tests, and characterize the geology The three 30 -foot deep (two at aerial crossing at Ennis Creek and one at the flow diversion structure) and one 15 -foot deep (at Francis Street Park) soil borings will be drilled using a track- mounted drill rig and mud rotary techniques The twelve shallow borings (10- to 15 -feet deep along the surface pipeline alignment) will be drilled using a small portable auger 11.4.3 Geotechnical Analyses and Report A geotechnical analyses will be performed and will include assessment of soil conditions and properties, groundwater conditions, soil and groundwater loads on shored excavations and permanent structures, dewater requirements and methods, footing and pile capacities, pile driving criteria, foundation assessment of pipelines and structures, slope stability, seismic investigation, and other geotechnical engineering parameters An engineering report will be prepared to summarize the data, results, and recommendations 11.4.4 Site Soils Assessment Identify areas within the proposed construction limits that have the potential for subsurface soil and groundwater contamination that could adversely affect the project based on a review of the Washington Department of Ecology (Ecology) database and reports for the Rayonier Mill Site Prepare an investigation plan for identifying contamination during the geotechnical exploration phase This plan will identify areas with potential soil and/or groundwater contamination, proposed borehole or test pit locations, field testing methods, laboratory analysis methods, and management of contaminated matenal identified Advise Washington Department of Ecology and Rayonier site representatives as to scope of assessment and methods Based on enquiries with Ecology, it is our understanding that Ecology will not be involved with oversight of this project and any plans or data will be presented for information only Page 9 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Coordinate with the geotechnical engineer to design monitor wells for groundwater monitoring and sampling as necessary To maintain efficiency with the geotechnical and environmental testing, boring locations will be placed in locations that meet both geotechnical and environmental needs Discussions with the geotechnical engineer indicate the proposed geotechnical bonngs are sufficient for both the engineenng and environmental studies Testing will include field analysis of soil and groundwater encountered within the bonngs and test pits that possesses either visual or olfactory evidence of contamination In the event field- testing identifies contamination, laboratory analysis will be performed to quantify the type and concentration of contaminants These samples could be for soil and/or groundwater Analysis methods will follow those utilized in past investigation and remediation operations at Rayonier and are appropnate for effectively charactenzing potential contamination Contamination results will be used for prepanng a contaminated media compliance report and specifications preparation discussed below Prepare the necessary contractor specifications for identifying, charactenzing, testing, handling, and manifesting any soil matenal to be removed and disposed off -site or used as fill and any groundwater to be discharged The construction contractor will be responsible for the proper means and methods of excavation, dewatenng, hauling and disposal that meet the specified performance requirements. We will also provide test parameters for evaluating contractor performance dunng construction Prepare a summary report documenting the above efforts including information relating to potential areas of contamination, the field assessment plan for identifying and charactenzing contamination, field operations, findings of the field operations, and management of contaminated soil and/or groundwater encountered dunng construction Task Dehverable 1 Two copies of the Geotechnical Invesugauon Report, and a digital copy in pdf format 2 Two copies of the Rayonier Site Invesugauon Plan for Contaminated Site Soils, and a digital copy in pdf format 3 Two copies of the Construction Management Plan for Contaminated Site Soils, and a digital copy in pdf format 4 Two copies of the Soils Assessment Report, and a digital copy in pdf format Task 11 5. Permitting and Environmental Support Amendment 4 provides for additional field surveys that will identify and delineate the Ordinary High Water Mark (OHWM) of Ennis Creek and any wetlands along the creek for 200 feet upstream and downstream of the new proposed crossing point Flags will be Page 10 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc left in the field, to be surveyed and included in base mapping If wetlands are delineated at the new crossing point, a Wetland Analysis Report to fulfill the requirements in the PAMC Chapter 15 24 will prepared Additional effort, related to new Ecology funding requirements for Endangered Species Act (ESA) compliance, is required beyond that necessary at the time of Amendment 2 and will include assistance with informal consultation with the federal services that may be required under Section 7 of the ESA The SEPA Environmental Checklist, previously prepared to support the onginal 60% design, will be revised to address the new pipeline alignment and creek crossing All submittals to regulatory agencies will be reviewed by the City, and then submitted by the City to Rayomer LLC, as a condition of the 2009 License Agreement that grants site access to the City A review time of 10 working days has been incorporated into the project schedule If Task 5 7, SERP, is activated, all coordination with the LEKT will be facilitated by the City Archaeologist The full scope of service will remain as follows Objective BC will prepare and submit all permit apphcauons for the project Environmental studies are anticipated to support the apphcauons A hst of required permits for this project is included in Table 5 -1 below These permits and their review time will be incorporated into the project schedule Table 11.5 -1. Anticipated Permit Packages Required for CSO Diversion Installation Anticipated Permitting Activity JARPA application for U S Army Corps of Engineers (Corps) Permit Section 404 Nationwide permit inc CZM consistency determination, wetland delineation and Mitigation /Restoration Plan, project description, BE, and 30% drawings JARPA application for Ecology Section 401 /Water Quality Certification includes wetland delineation and Mitigation /Restoration Plan, project description, BE, and 30 60% drawings JARPA application for WA Depart Of Fish Wildlife (WDFW) for Hydraulic Project Approval (HPA) includes SEPA checklist and 90% drawings NPDES Construction Stormwater General Permit includes TESC Plan, description, and 90% drawings Shoreline Substantial Development Permit includes SEPA checklist, description and 30% drawings 1 City Sensitive Area Review 1 City Clearing and Grading Permit City Right -of -Way Permit City Involvement Review permit applications poor to submittal to various agencies It is assumed that the City will submit completed applications and pay any required permit application fees Page 11 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doe Provide assistance with obtaining existing data that may include prior environmental studies and permits for the existing system It is assumed that the City is the SEPA Lead Agency and will provide the required pubhc notifications and comment period Act/vataes 11 5.1 Permit Acquisition Permit apphcauons will be prepared as required for the proposed project construction Application requirements and timing will be coordinated with project drawing production 11.5.2 Dehneate Wetlands and Prepare a Wetland Analysis Report Delineate wetlands that may be impacted by the project according to accepted methods as outlined in the 1997 Washington Wetland Delineation Manual developed by the Department of Ecology This information will serve as the basis for determining any mitigation requirements A Wetland Analysis Report will be prepared to fulfill the requirements in the City's Municipal Code Chapter 15 24 11.5.3 Attend Pre Application Meetings BC will attend four 2 -hour pre- apphcauon meetings with the City, Ecology, WDFW, and the US Army Corps of Engineers The purpose of the meeting will be to 1 Present the results of the wetland dehneation 2 Obtain prehmmary approval of the wetland analysis 3 Discuss the proposed project 4 Present any proposed mitigation concepts 11.5.4 Develop Conceptual Mitigation Plan If unavoidable, a conceptual mitigation plan will be developed to offset the impacts to waters of the U S wetland, and or streams 11.5.5 Biological Evaluation If unavoidable, impacts to waters of the U S wetlands, and /or streams, it is likely that an Endangered Species Act Section 7 Consultation is required as part of the Clean Water Act Section 404 process or to quahfy for federal funding BC has assumed that a biological evaluation will be developed and no formal consultation with the NOAA Fisheries and USFWS will be needed 11 5.6 SEPA Checklist Complete an environmental assessment following the guidelines of SEPA and the City's SEPA regulations 11.5.7 (Optional Task) State Environmental Review Process (SERP) Environmental Information Document Page 12 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc This optional task is dependent on the City applying for federal funding To complete the SERP, the following is required Ecology's concurrence on the SEPA threshold determination and associated documents and the SERP Environmental Information Document (EID) Under this task, an agency /tribe contact will be developed, a project- specific SERP Environmental Report (ER) will be prepared, imtial agency, and tribe letters will also be prepared and comments will be tracked Task Deliverables 1 Permit apphcauon packages (draft and final) 2 Wetland Analysis Report (draft and final) 3 Pre application meeting minutes 4 Conceptual Mitigation Plan (draft and final) 5 Biological Evaluation (draft and final) 6 SEPA Checklist (draft and final) 7 Optional SERP EID(draft and final) Task 11. 6. Alternative Development and Evaluation In general, several design changes have been proposed since the May 2008 60% plans were submitted that include 1 the June 2008 alignment revision, 2 a new bridge over Ennis Creek, 3 evaluation of an option of laying the major pipelines in a trench west of Ennis Creek m heu of their placement in a berm, 4 diversion of as much of the WWTP effluent as possible to the Rayomer outfall under gravity flow in heu of a parallel outfall that would carry only overflows and peak plant flows during extreme high tide These changes must be developed and determined to be feasible before proceeding with final design and contract document preparation This work will include Parallel Outfall and Diversion to Ravonrer Outfall Following the location of existing buned City utilities and inspection of the 42 "FRP pipeline, develop alignment and grade for a buned Parallel Outfall to the 42 "FRP, determine hydraulic grades and capacity from the City's wastewater treatment plant to and through the industnal outfall and diffuser (using Rayonier design drawings and assumed pipe conditions), allow for gravity flow, identify all required excavation and potential filling, and determine lengths and earthwork volumes Identify method and location to intertte City outfall (if necessary to retain) to Rayonier outfall and identify whether there is any condition under which both outfalls must carry flow Prepare preliminary plan and profile drawings Prepare cost estimates for comparative alternatives New outfall concept will require updating or amending the approved CSO Plan It is assumed that Ecology will approve a technical memorandum addressing the selected option and physical requirements for diversion of flow to the industnal outfall and diffuser Page 13 of 26 C \Documents and Settings \wquantz\.Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Elevation and Alignment of Maior Pipelines In coordination with new parallel outfall development, develop alignment and grade for the 36" CSO, 16 "Return, and 6 "2w pipelines Develop the new alignment for the 36 "Siphon 24 "FM 30 "FM group in both a buried and an above ground/bermed configuration Resolve location and grade of any pipeline crossings to minimize reconfiguration of Diversion Structure Develop preliminary design and coordinate transition to new Ennis Creek bndge crossing for each configuration Coordinate ramping requirements with Discovery Trail design cntena Recalculate hydraulics and re- validate pipe and pump sizing if necessary Determine lengths and earthwork volumes for all new pipeline scenarios, depict the alignment honzontally (i e trench width and toe -to -toe berm), provide typical sections of each, provide preliminary road ramps coordinated with the bridge span elevation and pipeline crossing of Ennis Creek, provide earthwork quantities associated with roadwork fill at bridge Reconfigure 36 "Siphon from Francis Park to match June 2008 alignment and coordinate with IWL pipelines Prepare preliminary plan and profile drawings Prepare cost estimates for comparative alternatives Before proceeding with detailed contract documents, alternatives will be more fully developed, analyzed and evaluated The City will select the preferred alternative, and give specific direction to proceed with detailed design of the affected design elements These decisions include 1 Alignment and elevations of all major pipelines, including those now routed around the east side of the mdustnal storage tank This includes determining the feasibility of utilizing the existing 42" FRP pipe for WWTP effluent and diversion of effluent to the Rayomer outfall 2 Preferred conceptual design of the bndge over Ennis Creek, including number and length of spans and spatial relationships of pipelines, traffic and Discovery Trail 3 Confirm alignment and connection details at Francis St Park, as identified in 60% review 4 Confirm location of the terminus of the Industnal Water Line (IWL) work Schedule and budget estimates are based on these decisions being made within 45 working days following the completion of new project base mapping Task 11.7. Preparation of Contract Documents for Phase 1 Improvements The budget for this task is increased to provide for design services related to a change to the June 2008 Ahgnment and diversion of plant effluent to the Rayomer outfall These changes are described below in the context of the major elements of the Phase 1 project Page 14 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Major Pipelines This element includes the conveyance pipehnes which are the new Pump Station 4 force mains and the Francis Siphon A poruon of the force mains will be pulled through the Industrial Waterhne (IWL) to a location where they join the Francis Siphon alignment in a pipe berm The June 2008 Alignment changes the 60% design by extending the force mains /IWL section further east and moving the Francis Siphon far enough north to completely avoid wetlands The plan /profile drawings for the major pipelines will need to be redeveloped on the new ahgnment There will be substantial coordinauon of grade and ahgnment with the CSO Conveyance pipelines near the storage tank required Hydraulic calculations must be completed to verify pipe sizes to be adequate on the new alignment and profile to convey projected flows The cross -tie valve and vault will be relocated to the new eastern end of force mains /IWL section Design responsibility for the IWL sliphmng subcontracted to Staheh Trenchless includes re- evaluation of pulling pit locations, evaluation of HDPE pipe wall thickness required for pulling forces and stresses, and preparation of Contractor specifications to set minimum requirements for pulling operations and constraints or requirements for correcting failed work in progress Flow Diversion Structure If the major pipelines join the alignment of CSO pipelines near the storage tank, the Diversion Structure must be reconfigured to accommodate a different direction of approach and connecuon CSO diversion and return pipelines and pumping systems will be evaluated, and revised if necessary, to operate within the final configuration of major conveyance piping and diversion structure CSO Conveyance Final configuration of CSO pipelines and the parallel outfall must still be developed including whether they will be buried or bermed and to what extent It is expected that the planned evaluation of the existing 42" FRP pipehne remains an option Existing pipehnes still require mapping in order to fully complete design of multiple pipelines within an increasingly congested corridor If all pipelines are expected to be laid on grade and berm covered there may be potenual conflicts of crossings that will drive the final alignment and grade decisions alternative layouts that demonstrate functionality will be required to support these decisions The parallel outfall required to carry peak plant flow during high tide conditions may need to be connected to the Diversion Structure to avoid pumping plant effluent if the outfall must be placed on grade in a berm (Effluent pumping has not been provided for in this scope and budget) Connection to the existing industrial outfall will remain through the existing foam tank however, a decision on use of the existing 42" FRP or a new bermed pipeline must be made Diversion and return pump selections must be re- evaluated to conform to the final piping configuration Structural Design The City Alignment requires moving the Ennis Creek crossing from the 60% design location north and into an area where the stream had been charinelized in earlier years This section of the creek may be restored to a more original condition in the near future The pipeline crossing is planned to be combined with a new traffic rated bridge and a relocated Discovery Trail A subcontracted bridge designer will be provided under this task to develop the final bridge configuration and contract documents The bridge design will consider how to allow for the future stream restoration Page 15 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Additional structural design effort is provided for the proposed traffic /pipeline badge and potential re- configuration of the Diversion Structure Tank flushing, inlet and access design has been complicated by actual tank construction detail and current seismic code and addressed through additional design evaluation Design of a concrete block building to contain CSO return flow pumping, electrical and controls is added A subcontracted Architect is included to assist with specifying building details 0bjectzve BC will complete detail design of improvements and prepare the drawings and specifications as necessary for bidding and construction of the Phase 1 CSO conveyance and flow management systems Document progress submittals will be made at 60 and 90 percent completion levels Final documents will be submitted in both hard copy and electronic file formats Each submittal will include an estimate of probable construction cost See Task 11 8 Drawings will be prepared in the latest version of AutoCADTM using a 22" x 34" full -size drawing format suitable for printing and reading at half -size Drawings will be in 2- dimensional format The survey supplemented, City topographic mapping will be utilized for the reference base over which the improvement drawings are prepared The City's 2006 aerial photo mapping shall be used for drawing backgrounds where appropriate The contract documents shall conform to the City's standard forms and the current Standard Specifications for Road, Bridge, and Municipal Construction prepared by the Washington State Department of Transportation (WSDOT), as modified by additional special provisions Technical specifications not addressed within the WSDOT specifications will be prepared by BC, using the CSI format, or other approach approved by the City BC will submit five sets of drawings to the City for review at each of the 60- percent and 90- percent submittal completion levels Two copies of printed 100% level documents and their electronic files on a CD will be delivered at their completion and prior to bid advertisement Only the final submittal will be stamped and signed Design activities as described below have been organized around the various design disciplines performing the different dements of the work Budget estimates for the various discipline areas are developed from the estimated scope of drawings and specifications forming the project contract documents Czty Involvement and Reguzrernents 1 Identify and schedule all relevant City staff to review submittals and attend the review meetings as required 2 Complete reviews of 60 and 90 percent design submittals and compile written questions or instructions (2 weeks have been allowed in the project schedule for City reviews) Page 16 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Actwthes 11 7.1 Civil Design Scone of Activity Project work within this activity and led by this discipline includes design of all pipelines and surface restoration and /or improvements The task includes general contract drawings and overall organization and maintenance of drawing package Products Plan /Profile drawings for pipehnes will be presented at 1 =20' horizontal and 5' vertical Area plans will vary between 1 =10' to 50' horizontal depending on level of detail to be shown Generally, specifications will include earthwork, pipe materials and installation, site control and restoration 11.7.2 Mechanical Design Scone of Activity Project work within this activity and led by this disciphne includes design of all mechanical process systems including pumping systems and related equipment selection, treatment process additions or revisions and chlorination system mixing Products Various design area plans and sections, consistent with the attached drawing list (See Amendment 2), will be produced Design supporting specifications will generally fall into Divisions 11 through 15 11.7.3 Structural Design Scone of Activity Project work within this activity and led by this discipline includes design of structural elements including the flow diversion structure, storage tank modifications, outfall flow splitting structure, primary clarifier launders and pumping and chemical feed system housings or protective coverings Products Various design area plans and sections, consistent with the attached drawing hst, will be produced Design supporting specifications will generally fall into Divisions 3 through 10 11.7.4 Electrical Design Scone of Activi Project work within this activity and led by this discipline includes design of electrical power supply and control systems required for electric motor driven equipment, power operated instruments and space hghung and healing Products The various design area plans and sections (such as Civil and Mechanical), that show locations of equipment and components that require electric power, will be used to separately show power systems Diagrams showing power supply sources and subsystems for power distribution will also be presented in drawing format as noted Page 17 of 26 C \Documents and Settings wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doe on the attached drawing hst (see Amendment 2) Design supporting specifications will generally fall into Division 16 11.7.5 Instrumentation Control Design Scone of Activity Project work within this activity and led by this disciphne includes design of instrumentation and control systems responsible for manual or automated operation of electric motor driven equipment, gates and valves Data and system status including alarms will be gathered and communicated through I &C systems Products Design drawings will include instrumentation system diagrams, control diagrams, and loop diagrams Various design area plans and sections may be used to show field locations of relevant I &C devices Estimated drawing requirements are shown in attached drawing hst, Amendment 2 Design supporting specifications will generally fall into Division 17 Task Deliverables 1 Five copies of the drawings and specifications at the 60 90 and 100 percent submittal level 2 One copy of estimate of probable construction cost at each submittal 3 Electronic copy of the final submittal on CD 4 One stamped and signed final submittal drawing and specification set Task 11.8. Preparation of Cost Estimate Cost Estimaunu This scope and budget provides for a second 60% cost estimate that will reflect the changed ahgnment and bridge crossing Estimates at 90% and 100% remain as part of the original scope authorized under Amendment 2 Objectrve BC will complete detail design of improvements and prepare the drawings and specifications as necessary for bidding and construction of the Phase 1 CSO conveyance and flow management systems Document progress submittals will be made at 60 and 90 percent completion levels Final documents will be submitted in both hard copy and electronic file formats Each submittal will include an estimate of probable construction cost Task Deliverables 2 One copy of estimate of probable construction cost at each submittal The estimate shall be based on the level of detail presented in the submittal with allowances for work not fully described by drawing or specification Task 11 9. Assistance During Bidding Objective Support City through bidding process, as needed and requested by the City and to the extent of budget, through the time of awarding a construction contract Page 18 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc This Task is currently unfunded, and it is anticipated that Amendment 5 to this contract will specify a more precise scope for this work and provide adequate budget, estimated at this time to be $14,000 Achvahes Review and prepare responses to bidder requests for information (RFIs) Prepare addenda to formalize RFI responses that either clarify or revise details in drawings or specifications Cap Involvement It is assumed that the City will take the lead in distributing bid documents and initial communications with bidders Questions requiring review for design intent will be directed to BC by the City Products 1 Responses to bidder requests for information (RFIs) 2 Formal addenda that either clanfy or revise details in drawings or specifications Task 11.10. Budge Design Objectwe The June 2008Alignment requires moving the Ennis Creek crossing from the 60% design location north and into an area where the stream had been channeltzed in earlier years. This section of the creek may be restored by others to a more onginal condition in the near future and this goal will be considered in setting the bndge span and location. The pipeline crossing is planned to be combined with a new traffic rated bridge and a relocated Discovery Trail A subcontracted bridge designer will be provided under this task to develop the final bridge configuration and contract documents The bndge design effort will begin with a study phase that will evaluate single and 3- span alternatives to provide the basis for selection of the bndge configuration and features that best accommodates the pnmary purpose of the project, 1 e to carry the three pipelines (24 30- and 36 -inch) over the creek, but also supports a lane of vehicular traffic and the Olympic Discovery Trail The study phase shall include a site charactenzation and identification of critical hydraulic conditions including the local hydrologic and hydraulic conditions, the physical channel, and hydraulic and scour factors that should be considered in evaluating the design of the new bndge Evaluation of the study alternatives will produce a preferred alternative to carry forward to the plans, specifications, and cost estimate phase The design advancement of the preferred alternative will result in progress contract documents being submitted at 30, 60, and 90 percent, and final completion for bid Page 19 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc documents The bridge design drawings and specifications will be incorporated Into the bid document package for the Phase 1 CSO Project Activities Alternative bridge configurations, including a single -span structure, a three -span structure, and a bottomless culvert, will be developed to the level of detail required to evaluate their cost and constructibihty Products Complete design of selected bridge configuration and prepare drawings and specifications for bidding and contracting The bridge designer shall coordinate with BC for requirements related to the pipehne design The bndge design and production of contract drawings and specifications will be performed by subcontractor to BC City Involvement The City shall provide the design team with criteria or requirements to be met in configuring the bridge These may include number and width of traffic lanes, width of Trail, site traffic flow requirements, and any other specific site constraints The City shall provide a decision on the preferred alternative that will be designed and incorporated in the project bidding documents 1 Alternative descriptions including cost and constructibihty information 2 Project drawings and specifications for the selected alternative Task 11.11. Building Design Objective The CSO Phase 1 project includes a masonry building to house the CSO return system control valves and pump The task provides for a subcontracted architect to assist in defining code requirements and specifying building construction details Activities Provide an assessment of building code requirements for the nature and use of the CSO return control system building Coordinate with the project structural engineer and provide certain building design details including openings, doors, roofing, weatherproofing, etc City Involvement City will provide details or photos of similar City wastewater pump station buildings to be evaluated for suitability by the architect Products Alternative descriptions including cost and constructibihty information Project drawings and specifications for building details Page 20 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Task 11.12. DOE Funding Application Assistance Objective This task provides for BC assistance to the City for communications with Department of Ecology specific to quahfying the Phase 1 CSO project for funding programs administered by Ecology The most hkely program is the State Revolving Fund (SRE) Act:vases Objectzve This Task is partially funded at this time, and it is anticipated that Amendment 5 to this contract will provide budget to complete Task 11 11, esumated at this time to be an additional $22,000 BC will determine funding program quahfication criteria and specifically identify project ranking criteria and current Ecology review and weighting strategies BC will review the City's 2007 apphcation and provide a revised apphcation for submittal in 2010, including project descripuons that present the project in terms of the ranking criteria Meeungs with Ecology representatives may be included BC will coordinate efforts under the guidance of the City City Involvement The City will provide various information most available to city staff such as demographics, funding sources, etc and will assist in the preparation of the base apphcation The City will review and submit the final apphcation to the funding program Products Completed SRF loan apphcation If an alternate funding source is identified, BC will provide similar assistance, up to the limits of the budget for Task 14 Commumcauon and consultation with Ecology and City staff The efforts under this task are intended to maximize Ecology support for the Phase 1 CSO project Task 11.13. Outfall Sediment Sampling Characterize sediments around the Rayomer outfall diffuser as required under a lease agreement between the City and the DNR A samphng plan shall be prepared for this work that is consistent with and complementary to the NPDES requirements for the City's outfalls Using the knowledge gained from review of the city permit and prior outfall studies, prepare a separate samphng plan for City outfall sediment sampling Page 21 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Activities Cary Involvement Products Objecttve Samples collected shall be subject to Phase 1 testing of various chemical constituents In the event the analyses show constituents exceeding accepted values, the samples may be subject to biological testing (bioassays) The cost of bioassays has not been budgeted Develop a sampling plan that defines the scope of the sampling and analytical work, provides for conducting the work and for reporting results for the Rayonier outfall diffuser Based on existing NPDES requirements and prior outfall studies, prepare samphng plan for the existing city outfall Following the DNR- approved plan and protocols collect sediment samples at the Rayomer outfall, conduct them to suitable laboratory for analyses and report results Provide information developed from prior outfall sediment sampling and monitoring work Submit Rayomer outfall samphng plan to DNR for approval Submit City WWTP outfall samphng plan to DNR for approval 1 Sediment samphng plan for Rayomer outfall 2 Sediment sampling plans for City outfall 3 Rayomer outfall sediment characterization report Task 12. Septage Receiving Station Finalize the concept and design of a facility for accommodating dehvery of septage waste by local haulers The facility will include an unloading station, storage and pumping of the waste into the plant influent flow stream The budget estimate assumes the facility will be located near the proposed CSO Diversion Structure and the design will be integrated into the bid documents for the Phase 1 CSO project Detailed design (Activities 2 and 3 of Task 12) of the facihty will be deferred until authorized by the City This Task is partially funded at this time, and it is anticipated that Amendment 5 to this contract will provide budget to complete Task 12, estimated at this time to be an additional $54,000 Page 22 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doe Activities Products Activities 1 Develop the prehminary siting requirements in coordination with the final configuration of the CSO Diversion Structure and conveyance piping Coordinate the conceptual design of the Septage Receiving Station and the CSO Diversion Structure 2 Develop and design septage handhng components Including unloading facihty, storage, submersible grinder pumping system, piping and controls 3 Incorporate grading, surfacing and drainage design into the Phase 1 CSO drawings Caty Involvement Provide direction on available land area for siting the facility Designate haul truck arrival and departure routing, the BC scope does not include roadway improvements outside of the immediate Diversion Structure area 1 Drawings and specifications required to incorporate facihty design into Phase 1 CSO project bid documents 2 Conceptual design drawings of the septage receiving station (approximately 30 showing site parameters that will control the final design Task 13. Headworks Screen Objective Identify suitable replacement headworks screens criteria for the WWTP, evaluate alternative screens, and provide a recommendauon to the City Incorporate the City's preferred headworks screen into the Phase 1 bid documents Plant operations staff has been working with a screen vendor and will provide all pertinent information on at least one screen alternative for BC to evaluate This Task is partially funded at this time, and it is anticipated that Amendment 5 to this contract will provide budget to complete Task 13, estimated at this time to be an additional $24,000 Page 23 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc C Involvement Provide all relevant documentation and requirements developed in consultation with the screen vendor /manufacturer Create authority for bidding the screen equipment from sole source provider, or purchase the headworks screens separately Objective 1 Idenufy criteria and alternatives, and provide a recommendation to the City for a headworks screen that is functional, reliable, durable and cost effective 2 Develop a mechanical plan showing location and installation requirements 3 Incorporate screen motor into Phase 1 electrical designs and provide a plan for routing of power supply and process signals Products 1 Drawings and specifications incorporated into the Phase 1 CSO bid documents Task 14. CSO Momtonng Program Support The NPDES Permit requites that the City monitor all CSO events for duration, volume, and frequency and to characterize the impacts of CSO overflows The City is also required to report overflows to the Department of Ecology and other regulatory agencies, to implement a public notification system, and to submit an Annual CSO report to Ecology The City's current system involves monitors set up at each CSO overflow location and a wireless, web -based data management and reporting system that includes automated alarms in the case of a CSO event The CSO Phase 1 project will structurally modify some or all of the CSO overflow locations, will change the operation of the combined sewer system, and will minimize the occurrence of combined sewer overflows CSO Momtormg will still be required, and the monitoring system should be evaluated and modified to provide reliable data and reporting post construcuon This Task is partially funded at this time, and it is anticipated that Amendment 5 to this contract will provide budget to complete Task 14, estimated at this time to be an additional $15,000 This task provides BC support to City for integrating the City's CSO Monitoring, Reporting, and Documentation System into the CSO Project, Phase 1 and 2 The purpose of the system is to monitor, track and provide data for NPDES permit compliance reporting A permanent system connected to the City's SCADA system could potentially be integrated with the WWTP control system, improve reliability, and be operated by existing staff Design CSO monitoring stations to maximize data reliability Integrate design with changes in CSO conveyance pipelines and with overall system changes Page 24 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doe Actzvttzes 1 Review of NPDES requirements and parameters and reporting and notification protocols COI Involvement The City will provide information on existing facihues, and 2009 installations of flow monitoring equipment The City will select a preferred strategy either a SCADA based system or another system Develop documents and procure flow monitoring services and equipment separately Participate in monitoring site selections and installation activities Products 1 Technical memorandum describing post construction recommended CSO monitoring systems including hardware and software requirements 2 Monitoring stations integrated with completed Phase 1 construction drawings 2 Existing System documentation including review of City SCADA and "data historian" information, field verification, creation of hmited record of construction drawings, and developing a hydrauhc schematic of the system to identify physical characteristics that influence process variables and their measurement 3 Coordinate with the City's existing monitoring services provider to identify needed monitoring improvements, and whether they are best constructed or installed immediately or during Phase 1 or 2 of the project Identify alternatives for data collection, communication, and storage If new equipment is recommended, specify the criteria Prepare a technical memorandum to recommend the most suitable strategy for CSO flow monitonng during and after completion of the CSO project 4 Ensure that overflow structures that are redesigned for the CSO Phase 1 project will accommodate flow measuring devices with favorable conditions to collect and transmit reliable data Task 15. Treatment Plant Monitonng Support Objectate The CSO Program includes changes to treatment plant operations that may influence effluent quality Although plant modeling predicts that effluent will remain within certain regulatory hmits, Department of Ecology has deferred writing these operational and effluent quality changes into the City's NPDES permit until this performance has been demonstrated Several existing wastewater treatment processes will require monitoring, samphng, and data analysis in preparation for the City's upcoming NPDES permit renewal apphcation The operational areas to be investigated include the effect of septage loading, the effectiveness of a mixing system upgrade the disinfection process, and Page 25 of 26 C \Documents and Settings \wquantz \Local Settings \Temporary Internet Files \OLKD6\2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Products the effect of blending primary and secondary process effluent during a CSO event This task provides BC process engineering support to guide the development of data to support revision of City NPDES permit to include conditions that are aligned with the CSO Program approved by Ecology This task is unfunded at this ume, and it is anucipated that Amendment 5 to this contract will provide budget to complete Task 15, estimated at this time to be an additional $22,880 Activities 1 Quarterly for the first year following compleuon of Phase 1 WWTP improvements, BC will visit the plant to help select instrument locations, review progress, and recommend modifications to City staff 2 One site visit will be made per year for each of three following years 3 City provided data will be analyzed and summarized in an annual report 2 hours per month is budgeted for telephone support related to the sampling plan Csy Involvement Provide required plant operating data for BC evaluation The City will purchase, install, maintain, and operate sampling equipment over the four year duration of this support 1 Recommendations for location, type and frequency of sample collecuon and analysis Revisions as suggested by the City collected data 2 Annual reports that compile City collected data and evaluate plant performance Page 26 of 26 C \Documents and Settings \wquantz\Local Settings \Temporary Internet Files \OLKD6 \2009 -09 -02 Exhibit A Amnd4 REV6 MOkn doc Task Description EXHIBIT B To Amendment 4 PROFESSIONAL SERVICES AGREEMENT NO 06 -01 BUDGET PORT ANGELES CSO IMPROVEMENT PROJECT PHASE 1 DESIGN SERVICES (Pre- Design and Design through 60% (original contract and Amendments 1-3) 1 'Project Management 2 IMapping Condition Assessment 3 'Cultural 4 IGectechnrcal 5 'Environmental Permits 6 0 I CSO Plan Review and Preparation of Contract Documents 6 1 -6 5 Detailed Civil, Mechanical, Structural, Electncal PICS Design $16,893 45 $36,559 05 $6,922 20 $66,115 23 522,789 84 $167,247 93 6 6 'Preparation of 60% Cost Estimate 7 IEngineenng Report Bidding Assistance $22,450 28 8 'Evaluation of Additional Alternatives 9 'Plant Flow Management 10 IAdd'I Cultural Geotechnical Work Subtotal, Tasks 1-10'1 $338,977 98 frisk 11 Complete detailed design of CSO Phase 1 Projects 11 1 Project Management 11 2 Survey, Mapping Condition Assessment 113 Cultural 11 4 Geotechnical Engineenng 11 5 Environmental Permits 11 6 Alternative Development and Evaluation 11 7 Detailed Civil, Mechanical, Structural, Electncal PICS Design Preparation of Cost Estimate Bidding Assistance Bndge Design Bmlding Design Funding Assistance Outfall sediment sampling Subtotal, Tasks 11 12 Septage Receiving Station Design 13 Headworks Screens Design 14 Integrated CSO Monitoring Design 15 W WTP Monitoring Suppport Total Contract Amount Original Through Contract Amendment Billings to Amount No 4 Date %Complete 5338,977 98 $112,841 19 1 5112,841 19 1 100% $110,055 641 $110,055 641 100% $25,092 981 $25,092 981 100% $144,293 41 I $144,293 41 I 100% $150,829 67 $150,829 67 100% $180,100 00 $180,100 001 100% $958,296 98 $958,296 981 100% $47,000 00 $47,000 00 100% $35,279 11 535,279 11 100% $16,735 00 $16,735 00 100% $59,092 00 $59,092 00 100% $8,025 00 $8,025 00 100% 51,847,64098 51,847,64098 $108,10870 $000 0% $60,761 52 $0 00 0% $12,497 53 $0 00 0% $119,665 35 $0 00 0% $75,298 69 $0 00 0% $79,740 00 $0 00 0% $763 201 601 $0001 0% 0% $50,298 64 $0 00 $0 00 $0 00 $175,000 00 $0 00 $10,000 00 $0 00 0% $10,00000 $000 0% $55,000 00 $0 00 0% 51,519,572 03 $0 00 0% $8,400 00 $0 00 0% $26,000 00 50 00 0% $11,00000 $000 0% $0 00 $0 00 0% 52,997,640 98 51,432,668 95 48% NOTES Amendment 4 redistributed remaining funds in Tasks 1 -10 to Task 11 Some estimated costs have been deferred It is anticipated that Amendment 5 to this contract will provide budget to complete all tasks The estimated total amount deferred is $152,712 Budget baseline date March 20, 2009 0 I City of Port Angeles CSO Phase 1 Amendment 4 7/22/2008 StaffName n Warburton, Jack 1Melcer, Henryk Memll, Milford S McCleary, Dave Johnson, Jeffery S Kumataka, Gregory ONeal, Mike Anderson, Gary Matthews, James Ramey, Larry W Snowden, Donald Lubke, Linnea Moms, Melvan Warford, James Lord, Alan Beer, Jon Paulson, Joel Vestergaard Hansen, Bo Jacobsen, Bob Tam, Patricia S Pena, Michael Leavitt, Arthur Kimball, Kelly Wagner, David Hamilton, Ada Adkins, Una Wilcox, Shirley Draheim, Daniel P Kreider, Tiffany M Deaterla, Damson Jimenez, Rudy Jacquemart, Joseph Consultant Labor Costs lob Title_ Sr Vice President Vice President Vice President Managing Engineer Vice President Managing Engineer Managmg Engmeer Managmg Engineer Supervising Construction Engmeer Supervising Engineer Supervismg Construction Engineer Supervismg Engineer Supervising Engineer Pnnicpal Construction Engineer Senior Engineer Senior Engineer Semor Engineer Engmeer III Semor Engineer Senior Engineer Engmeer II Engineer III Engineer II Engineer I Geologist/Hydrogeologist I Project Coordinator II Word Processor IV Technical Wnter Project Coordinator II Senior Drafter Senior Drafter Drafter Non -salary Reimbursable Costs fral Rate Exhibit C $241 60 $213 63 $212 34 $206 66 $206 63 $205 47 $198 26 $196 51 $191 29 $186 95 $181 66 $179 78 $172 14 $168 28 $145 10 $144 54 $144 44 $140 74 $139 88 $139 84 $127 41 $127 05 $116 21 $108 24 $92 70 $89 79 $88 07 $82 65 $76 07 $75 48 $75 28 $73 66 Brown and Caldwell does not mamtain pre determined charge -out rates for direct, non -salary project costs As these costs are incurred on a project as services rendered and charged by invoice they are billed to the client in accordance with contract terms. Project related travel using company -owned automobiles is billed at 60 per mile, personal vehicles are billed at the current rate allowable by IRS and rental vehicles are billed at actual cost i r. n.m. E,5r 4n..m..u34nr1.t..71.e m7. NTS ...dad :0 Poa 044 10 CCTV IrRIP .;4«;"4 Locate 30..twat E- Fm 40 44331 Fm,g60y 0 m. -3"�"o2. OAS 07 17.4100 9.:69. 90 4.3 0a"mw/407 M3rzta 0303 A� 4 7 03 03 Win 0 01010749 1ctagMxn rv.w.e.^moi :0404 snob 6004 Y_ 344090 iniT1051709 w.wrmnef Peens 4 o- 'h 900 COnrry.ny 51717916 91.0905604. 94143. :e la/ 1-1-5 079 07 799171 4 4 M o 7 mon non 30 ese'e4 C b "ass- Bem xi' ;ss Fran. 0iphsn Prone 60al deys klon 4.� o 0 F4 aria &Mn 6 29-n.eev n9 90 days 79 11/16709 IPa Cl..lo wro.q 0..b. ma5ubmro 3M:0"l�m:l�bi.5x�_ _0303_ 0303 r so (kir 37 0w0w:P9w.nm 60+:+ 20.21yr 7M710 CT 0003- 0003_ P.ni Flaw 110 .pminl MY°Ym 9.0000 i x .p 5x3044440 w VMSM Ie. 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