HomeMy WebLinkAbout000822 Original Contract City of Port Angeles
Record # 000822
PROJECT MANUAL
CONTRACT DOCUMENTS
for
Bituminous Trailer Applicator
PURCHASE CONTRACT NO. ES-14-024
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CITY OF PORT ANGELES
WASHINGTON
2014
CRAIG FULTON, P.E., DIRECTOR OF PUBLIC WORKS & UTILITIES
MIKE PUNTENNEY, P.E., DEPUTY DIRECTOR OF PUBLIC WORKS & UTILITIES
Reviewe by. Approved by:
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Mike Puntenney, William B10 6r
Deputy Director of Public WorKs
A Utilities City Attorney
ES-14-024 Bituminous Trailer Applicator page 1 of 19
CITY OF PORT ANGELES
INVITATION TO BID
for
Bituminous Trailer Applicator
Sealed bids will be received by the Public Works and Utilities Director until 2:00 PM,
Tuesday, October 7th, 2014 and will be opened and read in the Jack Pittis North & South
Conference Rooms, Port Angeles City Hall, 321 East Fifth Street, Port Angeles,
Washington 98362.
Bids will be taken for the following materials:
Trailer mounted bituminous adhesive applicator with operator seat
The terms of delivery are 120 calendar days from issuance of purchase order.
The materials to be bid are fully described in the instructions to bidders and the bid
documents. Bid documents may be obtained at the Public Works and Utilities
Department, between the hours of 8:00am and 4:00pm, City of Port Angeles, 321 E. 5th
Street, Port Angeles, Washington 98362, (360) 417-4541. Technical questions
regarding this bid should be addressed to Dennis McBride, Fleet Manager at (360) 565-
3860, between the hours of 7:00 AM and 3:00 PM.
The City of Port Angeles (hereafter "City") reserves the right to reject any or all bids and
to waive minor irregularities in the bids. Subject to the foregoing, the contract may be
awarded to the lowest responsible bidder.
Minority and women owned businesses shall be afforded full opportunity to submit bids
in response to this invitation, shall not be discriminated against on the grounds of sex,
race, color, age, national origin or handicap in consideration of an award of any contract
or subcontract, and shall be actively solicited for participation in this project by direct
mailing of the invitation to bid to such businesses as have contacted the City for such
notification. Further, all bidders are directed to solicit and consider minority and women
owned businesses as potential subcontractors and material suppliers for this project.
Bids must be sealed with the outside of the envelope marked "BID OPENING DATE
OCTOBER 7th, 2014 PURCHASE CONTRACT NO. ES-14-024. The name and address
of the bidder shall also appear on the outside of the envelope. Bids shall be addressed:
Public Works and Utilities Department
Attn: Lucy Hanley, Contracts Specialist
PO Box 1150, 321 East Fifth Street
Port Angeles, Washington 98362
PUBLISH: Peninsula Daily News: SEPTEMBER 21, 2014
ES-14-024 Bituminous Trailer Applicator page 2 of 19
INSTRUCTIONS FOR BIDDERS
Bituminous Trailer Applicator
BID SUBMITTAL:
All bids must be sealed with the outside of the envelope marked with the words: "BID
OPENING DATE: OCTOBER 7t", 2014; PURCHASE CONTRACT NO. ES-14-024." The
name and address of the bidder shall also appear on the outside of the envelope. Bids
shall be directed to:
Public Works and Utilities Department
Attn: Lucy Hanley, Contract Specialist
PO Box 1150, 321 East Fifth Street
Port Angeles, Washington 98362
It is the intent of the attached specifications to describe the minimum requirements for
the materials requested in sufficient detail to secure bids on comparable materials. All
parts included in the bid shall conform in strength, quality of workmanship and material
to that which is usually provided the trade in general. Any variance from the
specifications or standards of quality must be clearly pointed out in writing by the bidder.
Do not make reference to brochures or supporting literature on the bid sheet. All
notations for bid compliance or exceptions are to be made on the bid sheet or on
a plain piece of paper attached and referenced to the bid item.
The City's bid sheet must be signed by the bidder or its agent in order for the
proposal to be accepted. If alternate materials are proposed, bidders are required to
submit a separate bid sheet for each unit offered.
All bids must be made on the required bid form and in cases of errors in the extension of
prices in the bid, the unit prices will govern. All blank spaces for bid prices must be filled
in, with ink or typewritten, and each bid form for which the bidder is providing a bid must
be fully completed and executed when submitted. Only one copy of each complete bid
form is required. The completed bid form(s) must be accompanied by one completed
Bid Signature Sheet, and one completed Non-Collusion Affidavit form. Faxed or
emailed bids will not be accepted. Failure to adhere to instructions may constitute
disqualification of proposal.
BASIS OF AWARD:
The basis of award will be determined by the value of the base bid for each vehicle
including all mandatory equipment, taxes, and licensing for that vehicle.
COMPLIANCE WITH SPECIFICATIONS:
The equipment must be in accordance with the specifications.
Failure on the Contractor's part to comply with any specification herein will be grounds
for disqualification of the bid.
All items called for in the specifications, including but not limited to the equipment
constructed as shown, and the necessary manuals, must be complied with before the
final payment can be processed.
ES-14-024 Bituminous Trailer Applicator page 3 of 19
Where the description of an item includes both specifications and a brand name and
number, the specifications shall govern in case of conflict. Brand name and number are
for reference as to the type and quality required and do not preclude offers of a
comparable or better product, provided full specifications and descriptive literature
accompany the offer. Failure to include full descriptive literature may be cause to reject
the offer.
WARRANTY:
The purchased vehicle must have full Manufacturer's new-vehicle warranties, and the
warranties must inure to the benefit of the City.
Contractor agrees to these warranty provisions by signing the bid proposal.
SAFETY:
This unit shall completely comply with all State and Federal laws, rules, regulations and
codes in effect at the time of delivery.
The unit shall be tested by the successful bidder for compliance with all OSHA/WISHA
regulations and the State Department of Labor and Industries Electrical Workers Safety
Rules.
DELIVERY& ACCEPTANCE:
The terms of delivery are 120 calendar days from issuance of purchase order. Deliveries
shall be free on board (FOB).
For any exception to the delivery date as specified in this Contract, Vendor shall give
prior notification and obtain written approval thereto from the City. Time is of the essence
and the Contract is subject to termination for failure to deliver as specified and/or
appropriate damages. The acceptance by the City of late performance with or without
objection or reservation shall not waive the right to claim damage for such breach nor
constitute a waiver of the requirements for the timely performance of any obligation
remaining to be performed by Vendor.
The successful bidder shall be responsible for delivery to the City's garage, 1703 South
B Street, Building L in Port Angeles, Washington, between the hours of 7:00 AM and
3:00 PM during the City's normal work day.
GENERAL INFORMATION:
The City of Port Angeles reserves the right to consider delivery time and may waive any
minor defects or reject any and all bids. Any bid may be withdrawn prior to the above
scheduled time for the opening of bids or authorized postponement thereof. Any bid
received after the time and date specified shall not be considered. No Bidder will be
permitted to withdraw its proposal between the closing time for receipt of proposals and
the execution of contract, unless the award is delayed for a period exceeding sixty (60)
calendar days. The City of Port Angeles may, at its option, in awarding this purchase
contract, take into consideration the revenue it would receive from purchasing the
equipment from a supplier located within its boundaries, in accordance with RCW
39.30.040.
Offers made in accordance with the Invitation to Bid shall be good and firm for the period
specified in the bid unless the Bidder specifically limits its offer to a shorter period by
written notification on the bid document. However, bids so modified may be declared
non responsive.
ES-14-024 Bituminous Trailer Applicator page 4 of 19
Minority and women owned businesses shall be afforded full opportunity to submit bids
in response to this invitation, shall not be discriminated against on the grounds of sex,
race, color, age, national origin or handicap in consideration of an award of any contract
or subcontract, and shall be actively solicited for participation in this project by direct
mailing of the invitation to bid to such businesses as have contacted the City for such
notification. Further, all bidders are directed to solicit and consider minority and women
owned businesses as potential subcontractors and material suppliers for this project.
Signing of the bid sheet by Contractor and subsequent acceptance by the City of the
lowest responsive bid will constitute a binding agreement between the City and
Contractor. Contractor understands and agrees that no contract payment will be made
until the City certifies that all stated specifications have been complied with and the
equipment is delivered and accepted by the City.
Bids will be evaluated and submitted to the City Council for approval as soon as possible
after bid opening.
Upon award of the contract to the successful bidder, the City will send the Contractor
duplicate, complete sets of Contract Documents, which will include the City's Purchase
Order Requisition. The Purchase Order Requisition will include the final agreed upon
price and the specific equipment and options being purchased. The Contractor will then
sign the duplicate sets of Contract Documents and return them for signing by the City.
Each party will retain a fully executed set of the Contract Documents.
The Invitation to Bid is released by the City of Port Angeles Public Works and Utilities
Department, which shall act as sole point of contact for administration of the bidding.
Questions should be directed to Lucy Hanley, Contract Specialist, (360) 417-4541 or to
contracts@cityofpa.us.
STANDARD TERMS AND CONDITIONS:
THE PURCHASE CONTRACT INCLUDES THE FOLLOWING TERMS AND
CONDITIONS AND THE PUBLISHED RULES, REGULATIONS, AND LAWS OF
THE CITY OF PORT ANGELES AND THE STATE OF WASHINGTON, WHICH
ARE HEREBY INCORPORATED BY REFERENCE.
1. CHANGES: No alteration in any of the terms, conditions, delivery price,
quality, quantities, or specification will be effective without written consent of
the appropriate representative of the City.
2. HANDLING: No charges will be allowed for handling, including but not limited
to packing, wrapping bags, containers or reels, unless otherwise stated
herein.
3. PAYMENTS: Invoices will not be processed for payment until receipt of a
properly completed invoice or invoiced items, whichever is later. Payment will
be made within 30 days of receipt of invoice.
4. DAMAGES FOR DELAY: Delays add cost to the City in the form of time needed for
operational duties, administration and supervision and in the form of replacement
ES-14-024 Bituminous Trailer Applicator page 5 of 19
equipment rental. Because the City finds it impractical to calculate all of the actual
cost of delays, it has adopted the following to calculate liquidated damages for failure
to complete the delivery of the equipment/material on time.
Accordingly, the Contractor agrees to the following:
a. To pay liquidated damages in the amount of$25 for each working day beyond the
number of working days established for physical delivery of the
equipment/material; and
b. To authorize the City to deduct these liquidated from any money due or coming
due to the Contractor.
5. SHIPPING INSTRUCTIONS: Unless otherwise specified, all goods are to be
shipped prepaid, F.O.B. Destination.
6. REJECTION: All goods or materials purchased herein are subject to approval by the
City. Any rejection of goods or material resulting because of non-conformity to the
terms and specifications of this Contract, whether held by the City or returned, will be
at Contractor's risk and expense.
7. IDENTIFICATION: All invoices, packing lists, packages, shipping notices, instruction
manuals, and other written documents affecting this Contract shall contain the
applicable purchase contract number.
8. INFRINGEMENTS: Contractor agrees to protect and hold harmless the City against
all claims, suits or proceedings for patent, trademark, copyright or franchise
infringement arising from the purchase, installation, or use of goods and materials
ordered, and to assume all expenses and damages arising from such claims, suite or
proceedings.
9. WARRANTIES: Contractor warrants that articles supplied under this Contract conform
to specifications herein and are fit for the purpose for which such goods are ordinarily
employed, except that if a particular purpose is stated, the material must then be fit
for that particular purpose.
10. ASSIGNMENTS: The provisions or moneys due under this Contract shall only be
assignable with prior written consent of the City.
11. TAXES: Unless otherwise indicated the City agrees to pay all State of Washington
sales or use tax. No charge by Contractor shall be made for federal excise taxes,
and the City agrees to furnish Contractor, upon acceptance of articles supplied under
this Contract with an exemption certificate.
12. LIENS, CLAIMS AND ENCUMBRANCES: Contractor warrants and represents that
all the goods and materials ordered herein are free and clear of all liens, claims, or
encumbrances of any kind.
13. RISK OF LOSS: Regardless of FOB point, Contractor agrees to bear all risks of
loss, injury or destruction of goods and materials ordered herein which occur prior to
acceptance of the material by the purchaser. Such loss, injury or destruction shall
not release Contractor from any obligation hereunder.
ES-14-024 Bituminous Trailer Applicator page 6 of 19
14. HOLD HARMLESS: Contractor shall protect, indemnify, and hold the City harmless
from and against any damage, cost or liability for any injuries to persons or property
arising from acts or omissions of Contractor, its employees, agents or subcontractors
howsoever caused.
15. ANTI-TRUST: Contractor and the City recognize that in actual economic practice
overcharges resulting from anti-trust violations are in fact borne by the City.
Therefore, Contractor hereby assigns to the City any and all claims for such
overcharges.
16. DEFAULT: Contractor shall be liable for damages suffered by the City resulting from
Contractor's breach of Contract. The Contractor covenants and agrees that in the
event suit is instituted by the City for any default on the part of the Contractor, and
the Contractor is adjudged by a court of competent jurisdiction to be in default,
Contractor shall pay to the City all costs, expended or incurred by the City in
connection therewith, and reasonable attorney's fees. The Contractor agrees that
the Superior Court of the State of Washington shall have jurisdiction over any such
suit, and that venue shall be laid in Clallam County.
17. BRANDS: When a special brand is named it shall be construed solely for the
purpose of indicating the standards of quality, performance, or use desired. Brands
of equal quality, performance, and use shall be considered, provided the bidder
specifies the brand and model and submits descriptive literature when available.
Any bid containing a brand that is not of equal quality, performance, or use specified
must be represented as an alternate and not as an equal, and failure to do so shall
be sufficient reason to disregard the bid.
18. SAFETY: The materials shall completely comply with all State and Federal laws,
rules, regulations and codes in effect at the time of delivery.
19. ACCEPTANCE: CONTRACTOR ACCEPTS ALL OF THE TERMS AND
CONDITIONS SET FORTH. FORMAL OBJECTION IS HEREBY MADE BY THE
CITY TO ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY VENDOR
CONTRACTOR AS A CONDITION OF ACCEPTANCE OR DELIVERY.
ES-14-024 Bituminous Trailer Applicator page 7 of 19
PURCHASE CONTRACT
THIS AGREEMENT is made and entered into this day of ,
2014, between the City of Port Angeles (hereinafter called the "Purchaser") and
Alpine Products, Inc. (hereinafter called the "Contractor", "Vendor", or"Bidder").
WITNESSETH: That the Purchaser and the Contractor, in consideration of
the performance of the terms and conditions hereinafter mentioned, agree as
follows:
ARTICLE I
CONTRACT DOCUMENTS
The complete contract includes the Invitation to Bid, the Instructions to
Bidders, the Bid, the Specifications, the Standard Terms and Conditions, the
Purchase Order Requisition, and the Purchase Contract. The foregoing
documents shall hereinafter be called "Contract Documents" or"Contract". All
obligations of the Purchaser and the Contractor are fully set forth and described
herein.
In the event of a discrepancy between any of the Contract Documents, as
above defined, the Purchaser shall give a written interpretation thereof, which
interpretation shall govern.
ARTICLE II
CONTRACT COST
The Contractor agrees to sell and deliver to the Purchaser, at the delivery
points specified by the Purchaser in the form of a purchase order, and the
Purchaser agrees to purchase and receive from Contractor the equipment as
described and set forth in the Contract Documents, Schedule A, and the
provisions of the Contractor's bid attached and made a part hereof.
ARTICLE III
ASSIGNMENT
The Contractor shall not assign any of its responsibility under this Contract
without the express written consent of the Purchaser.
ARTICLE IV
APPLICABLE LAW AND VENUE
This Contract shall be governed by, and construed in accordance with, the
applicable laws of the State of Washington. Any legal proceedings to determine
the rights and obligations of the parties hereunder shall be brought and heard in
Clallam County Superior Court.
ES-14-024 Bituminous Trailer Applicator page 8 of 19
i
ARTICLE V
NONDISCRIMINATION
During the performance of this Contract, the parties shall conduct their
business in a manner which assures fair, equal and nondiscriminatory treatment
of all persons, without respect to race, creed, color, sex, Vietnam era veteran
status, disabled veteran condition, physical or mental handicap, or national
origin, and, in particular:
1. The parties will maintain open hiring and employment practices and will
welcome applications for employment in all positions from qualified
individuals who are members of the above stated minorities.
2. The parties will comply strictly with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to the
establishment of nondiscriminatory requirements in hiring an employment
practices and assuring the service of all patrons and customers without
discrimination with respect to the above-stated minority status.
ARTICLE VI
TERMINATION OF CONTRACT
In the event that any of the provisions of this Contract are violated by the
Contractor or the Contractor's subcontractors, the Purchaser may serve written
notice of intention to terminate such Contract upon the Contractor, which notice
shall specify the reasons therefore. Unless within thirty (30) days after serving
such notice upon the Contractor such violation shall cease and an arrangement
for the correction thereof satisfactory to the Purchaser be made, the Contract
shall, upon the expiration of the said thirty (30) days, cease and terminate. In the
event of any such termination, the Purchaser may purchase the materials
necessary for complete performance of this Contract, and the Contractor shall be
liable to the Purchaser for any excess cost thereby.
ES-14-024 Bituminous Trailer Applicator page 9 of 19
ARTICLE VI11
WAIVER
Waiver of any breach of any term or condition of this Contract shall not be
deemed a waiver of any prior or subsequent breach, no term or condition of this
Contract shall be held to be waived, modified, or deleted except by a written
instrument signed by the parties hereto.
ALPINE PRODUCTS, INC. CITY OF PORT ANGELES
By:
MW
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Title: � � Title:
Dated: 0 1 U Dated:
ATTEST: ATTEST:
City berk
Appr
ved to as form
7l
City Attorn y
ES-14-024 Bituminous Trailer Applicator page 10 of 19
City of Port Angeles Schedule A
Invitation to Bid Bituminous Trailer Applicator
Purchase Contract: ES-14-024
GENERAL DESCRIPTION OF EQUIPMENT BEING BID:
Bidders may list variations to these minimum specifications in the "Exception" section of the
bid sheets. Bidders may also suggest alternatives to specified name brand products
specified by the City of Port Angeles in the "Exception" section as an "Approved Equal." To
be considered as an "Approved Equal,"the specifications of the suggested alternative must
be attached for our review. The City of Port Angeles will be the sole judge for approving
other brands offered as equals to the brand specified. Bidders are also encouraged to list
and price any options that are felt to enhance the use of item bid and/or would be desirable.
All standard equipment to be included, specified or not. When a Society of Automotive
Engineers (SAE), American National Standard Institute (ANSI), American Society for Testing
and Materials (ASTM), American Welding Society (AWS) "Reference" is cited, it is to
establish an expected level of performance, level of testing or design basis.
GENERAL BID PROVISIONS:
SCOPE OF BID
The purpose of this specification is to obtain one (1) 2014 or newer trailer mounted bituminous
adhesive applicator with operator seat or equal for City of Port Angeles fleet.
ITEMS TO BE INCLUDED WITH BID
All major components of the requested equipment must be manufactured or distributed
by the original equipment manufacturer and advertised on a factory brochure as a
standard or optional component.
Bidder is to include the factory brochure with the bid. Equipment that has had its
features or size reduced to below what the factory says is necessary will not be
accepted. Features and/or minimums listed on this brochure as a factory required
minimum for the size of the unit bid must be included in the bid to ensure that the
equipment offered not only meets these specifications, but also includes factory-listed
requirements for its particular size.
CONTRACT PERIOD
The contract is to be in effect for a period of one year from the date of the award.
PRICING
A. The City reserves the right to increase or decrease quantities under this contract and
pay according to the unit prices quoted in the proposal any time during the contract
period.
B. The City is entitled to any promotional pricing during the contract period which is
lower than pricing as provided in the bid.
DELIVERY DATE
ES-14-024 Bituminous Trailer Applicator page 11 of 19
The bidder must state on the Standard Specifications sheet the number of days after the
date the purchase order is issued that delivery of all contract specified units are
estimated.
DELIVERY LOCATION
The unit will be delivered by the winning bidder to the City Corporation yard at:
1703 South B St.
Building L
Port Angeles WA. 98363
BID EVALUATION
The award of this contract will not be based on cost alone, as other factors and features
specified in the Standard Specifications are equally important.
Minor deviations from these specifications will be considered, provided the manufacturer
or dealer submits in writing a full description, in detail, for each variation, with reference
made to each item to which the variation will apply. These variations must be submitted
with, and made a part of, this bid. If no variations are called out, the bidder will be
required to meet or exceed each item in the specifications as written.
The City will make evaluation on information supplied. If more than one make or model
is offered, please copy the appropriate bid sheets. A separate bid shall be submitted for
each item to be evaluated.
APPROVED EQUAL
The term "Approved equal" shall mean that the quality of equipment must meet the
quality of the named reference and receive City approval. The City shall be the sole
arbiter in the determination of equality and reserves the right to reject any and all bids
and accept the bid or bids that, in the sole and absolute judgment of the City, will best
serve the interests of the City.
ITEMS REQUIRED FOR DELIVERY OF EQUIPMENT
• Signed priced invoice
• Pre-delivery inspection report
• Warranty books
• ASCII and paper copy of Equipment Parts Line Setting Chart
• Parts and service and operator's manuals and drawings (as per specifications)
• All documents required for Licensing and Registration
All items called for in the specification must be supplied to the City before the final invoice will
be processed.
The application for Certificate of Title must have the following address:
City of Port Angeles
321 E 5th St.
P.O. Box 1150
Port Angeles, WA 98362
ES-14-024 Bituminous Trailer Applicator page 12 of 19
AVAILABILITY
In the event items ordered become unavailable and cannot be supplied out of current
model year production, a unit deemed by the City to be equal must be supplied. If a
substitute is not available or acceptable, then a similar unit from the next model year
must be supplied at the same price. If time does not permit this, the order may be
canceled, and the vehicle purchased from other sources. The vendor will reimburse the
City for all costs over the contract price. If substitute/similar unit is obtained, vendor will
not be assessed the liquidated damages cited above.
WARRANTY REPAIRS
The company/dealership awarded this contract will be responsible for any warranty repair work
required on any equipment or options installed per these specifications.
STANDARD SPECIFICATIONS:
All unspecified, installed components will be configured to match or exceed industry and safety
standards for the requested GVW, vehicle and mounted equipment type. This unit will be designed and
constructed in accordance with all current industry standards and will be in compliance with all
applicable laws, rules, regulations and standards in effect at the time of manufacture. All equipment
that is considered by the factory as standard, unless specifically called out in the specifications to be
deleted, will be included.
2014 or Newer Trailer Mounted Bituminous Adhesive Applicator with
Operator Seat
CATEGORY ITEMS COMPLY
MINIMUM SPECIFICATIONS Yes/No EXCEPTIONS
Frame: 2" x 2" x 11 gauge square tube with mitered
and fully welded joints. Cross members will be 1/8" YES
1 x1 Y2" x1 '/2' an le
Bed: 10 gauge steel plate LP bottle mount: welded
to the right rear with vertical support bar and lower YES
2 1 containment ring.
Suspension: 1700 lb. leaf springs, 4" offset axle.
Tires: 13x175-80D YES
Trailer Hitch: 2" ball with safety chains
3 Tongue jack: swing away manual crank style
All wiring will be contained within the frame. Tail
4 1 lights will be mounted in 4" pipe. yes
Material basket: 18"x30"x5"fabricated from YES
5 expanded steel.
Operator seat: mounted to driver's side of trailer with YES
fold down seat. Foot rest will be adjustable for
6 length. 12"wide with a 3" lip.
Power pack frame:fabricated from '/"x3"angle
mounted to the trailer and supported by 1" rubber YES
Power Pack 7 pads.
Generator: 4500 watts, 120 VAC at 3600 RPM with
8 voltage gauge.
YES
ES-14-024 Bituminous Trailer Applicator page 13 of 19
Air Compressor: 2.5 CFM at 100 PSI. 15 gallon air
tank with safety overload valve, continuous run YES
9 unloaded valve. All parts will be UL listed.
10 Engine: Kohler Commend Pro CS 8.5 HP, LP fueled. YES
Material Vat: 10 ga. Steel, 20° in diameter, 28°tall, 7-1/2° lid
Melting Unit opening 39 gallon capacity. '/"flame guard on the YES
11 bottom. Lid will have a latch to secure it.
Vat jacket: one inner and one outer, 22 ga.
Galvanized steel supporting 1"fiberglass blanket YES
insulation. 1"captive heat chamber between jacket
and vat. Holes at the top of the jacket for heat
12 venting.4"x4" sliding door to li ht. ilot.
Heating system:Ten inch 60,000 BTU heater.
Burner will be thermostatically controlled, 175 to 550
degrees. Sensing bulb for thermostat will be installed YES
inside the vat. 0 to 650 degree thermometer will be
13 installed.
Agitator:Will be supported at the top and bottom or
the vat. Drive will be a 200 inch pound 120VAC
motor with disc clutch. On/Off switch and a manual YES
14 crank handle will be installed and supplied.
Dispensing Pump`. 2%2"x3" air cylinder(with safety shutoff
System valve) operated piston pump, 0-9 cubic inches of
material per stroke, 0-20 strokes per minute. Pump YES
15 1 will be heated and enclosed in an insulated Jacket.
Dispensing pipe: 1" diameter schedule 80, wrapped
with 1" fiberglass insulation, 1 layer or 1/8"x2" YES
woven fiberfrax and 1 layer of aluminum tape.The
seat support and dispensing pipe can be brought to
a vertical position. When in the vertical position
16 material flow is automatically shut off.
In-line heaters: both dispensing pipes will be
heated with internally installed 3/16 2/c.s.s. 120 YES
17 VAC 70 watts per foot sheathed heaters.
Dispensing Valve: drip free action plunger operated
by a 1-'/2"x1" air cylinder. Valve will be heated to YES
400 degrees by a cartridge heater. Valve will be
capable of 18" of horizontal swivel action.Afoot
18 pedal control will be installed for the operator.
Control Control housing: fabricated form 1/8" aluminum.
System The Control board will have:
1. Watlow series 93 microprocessor-based YES
temperature controller with 4 digit display
2. 15 amp fuse holder
3. On/off input power switch
4. Power stirrer on/off switch
5. Dispenser valve heat on/off switch with
indicator light
6. Flow line heater on/off switch with indicator
light
Control board will be mounted within easy reach of
19 the operator.
Air regulator box:fabricated from 1/8" aluminum.
Mounted on tool box.
Controls: Pressure regulator, gauge and solenoid YES
20 valve.
ES-14-024 Bituminous Trailer Applicator page 14 of 19
Miscellaneous Wiring will be insulated and installed in flexible
conduit or another form of protection.Wiring will be
fastened to prevent sagging and ensure clearance YES
21 from movin2 parts.
Paint: over all color will be Federal Yellow except
for components that are not normally painted. All
items hot to the touch during operation will be YES
22 enclosed or painted red and marked "HOT".
Supplied with unit will be: one parts and service
23 manual, two operations manuals YES
Warranty—one (1)year minimum from delivery
24 acceptance date by the Cif
Indicate estimated number of days after the
purchase order is received that the unit will YES
be delivered to the city. The maximum 4-6 weeks
25 number of days shall not exceed 120 days. DAYS:
ES-14-024 Bituminous Trailer Applicator page 15 of 19
City of Port Angeles
Bid No. ES-14-024
BID FORM
Bituminous Trailer Applicator
Bidder must bid on all bid items for a bid to be valid. The bidder hereby bids the following
amounts for all material described in the Schedule A of the Contract Document.
BID ITEM DESCRIPTION QTY MANUFACTURER YEAR PRICE
Bituminous Trailer 1 Downing 201 4 15, 781 781 .00 + Fr ight
Applicator 50. 00
Subtotal: 19 , 731 . 00
Washington State sales tax:
Note: If trailer is purchased outside Washington State,8.7%state sales tax shall apply.
Trailer purchased in the State of Washington,state sales tax of the origination of trailer 1 , 716. 60
shall app I .
Total Bid Amount: $21 , 447 .60
ES-14-024 Bituminous Trailer Applicator page 16 of 19
City of Port Angeles
Bid No. ES-14-024
Bituminous Trailer Applicator
BID SIGNATURE SHEET
(BID SUMMARY and SIGNATURES)
Will you sell additional units to the City of Port Angeles at the bid price until further notice?
W Yes ❑ No
ADDENDA ACKNOWLEDGMENT: The bidder hereby acknowledges that it has received
Addenda No(s)._ to this project manual.
The undersigned hereby accepts the terms and conditions as set forth herein. This bid
submittal sheet must be signed and dated by the bidder or a representative legally
authorized to bind the bidder.
FULL LEGAL NAME OF BIDDER Alpine Products, Inc.
TYPE OF BUSINESS: [X Corporation 0 Partnership (general) ❑ Partnership
(limited)
❑ Sole Proprietorship ❑ Limited Liability Company
ADDRESS 550 3rd St. SW Bldg C
CITY/STATE/ZIP Auburn, WA 98001
PHONE 253-351 -9828 FAX 253-735-6303
NAME (PLEASE PRINT) Bart Farrar
TITLE Presi ent
SIGNED - - t DATE 09/25/14
ES-14-024 Bituminous Trailer Applicator page 17 of 19
�r..r.
NON-COLLUSION AFFIDAVIT
STATE OF WASHINGTON )
COUNTY OF )
The undersigned, being first duly sworn on oath, says that the bid herewith submitted is a
genuine and not a sham or collusive bid, or made in the interest or on behalf of any person not
therein named; and (s)he further says that the said bidder has not directly or indirectly induced
or solicited any bidder on the above work or supplies to put in a sham bid, or any other person
or corporation to refrain from bidding; and that said bidder has not in any manner sought by
collusion to secure to him/her self an advantage over any other bidder or bidders.
Signature of Bidder/Contractor
Subscribed and sworn to before me this . day of 20
Notery Public
State of Washington Notary Public in and for the
aEEANN o LANGFOto f o --
State � �
poly Appointment Expires M&y 1. 2016 � "/
Residing at
My Comm-Exp.:
ES-14-024 Bituminous Trailer Applicator page 18 of 19
OF 90RT4M1,C
Cii N
BIDDER'S CHECKLIST
1. Has the Bid Submittal Sheet been properly signed, and corporate seal affixed, if applicable?
2. Has the Non-Collusion Affidavit been property executed?
3. Have all Addenda, if any, been acknowledged on the Bid Submittal Sheet?
4. BID MUST BE SUBMITTED BY THE TIME AND DATE SPECIFIED IN ORDER TO BE
CONSIDERED A VALID BID.
ES-14-024 Bituminous Trailer Applicator page 19 of 19