HomeMy WebLinkAbout5.788 Amendment (20) 5.788
AMENDMENT NO. 20
TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF PORT ANGELES
AND
BROWN AND CALDWELL
PROJECT 06-01
THIS AMENDMENT NO. 20 is made and entered into this of
2015, by and between the City of Port Angeles, a non-charter code city of the
State of WAshington, (hereinafter called the "CITY") and BROWN AND CALDWELL, INC a
California Corporation authorized to do business in the State of Washington (hereinafter called
the "CONSULTANT");
The CITY entered into the existing AGREEMENT with the CONSULTANT on July 5, 2006,
(the AGREEMENT); and
WHEREAS, the CITY and CONSULTANT amended the AGREEMENT on February 21, 2007,
May 9, 2007, March 20, 2008, September 15, 2009,November 30, 2009, March 9, 2010, July 27,
2010, November 16, 2011, December 21, 2010, January 4, 2011, September 20, 2011, January 9,
2012, February 24, 2012, February 21, 2012, February 26, 2013, August 20, 2013 (Amendment
16), September 17, 2013 (Amendment 17), November 19, 20113 (Amendment 18), June 13`x',
2014 (Amendment 19), and has proposed Amendment 20 (the AMENDMENTS); and
WHEREAS, the CITY desires to amend the AGREEMENT again to amend the Scope of Work,
Task budgets, and time of performance.
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in this AMENDMENT, the Agreement and the Amendments
are hereby amended as follows:
1 REVISED SCOPE OF SERVICES
The Scope of professional services to be performed and the results to be achieved by the
CONSULTANT are hereby amended by adding the tasks identified in the attached Exhibit A to
Amendment 20. The CONSULTANT shall provide and furnish all services and material
necessary to accomplish the additional work identified in Exhibit A.
II TIME OF PERFORMANCE
The time of performance in Section IV of the original Agreement is amended to read: The work
for all Tasks shall be completed by December 31, 2016.
Amendment 20,Page I
III MAXIMUM COMPENSATION
The maximum compensation in Section VI of the Agreement remains as $7,393,129 as stated in
Amendment 18. The budget for each Task is shown in Exhibit B to Amendment 20. The budget
for any Task may be further adjusted by mutual agreement without an amendment to the
Agreement, as long as the maximum compensation amount of$7,393,129 is not exceeded.
IV EXHIBITS
The following exhibits are incorporated into this Amendment:
Exhibit A—Scope of Services - Phase 2 Construction Services for the Port Angeles CSO
Improvement Program
Exhibit B—Budget-Phase 2 Construction Services for the Port Angeles CSO
Improvement Program
V RATIFICATION
As amended herein,the Agreement and the Amendments are ratified and confirmed.
In WITNESS THEREOF, the parties hereto have executed this Amendment No. 20 to the
Agreement as of the date and year first written above
CITY OF PORT ANGELES BROWN AND CALDWELL
By: �� B
Y' Y:
Dan McKeen, City Manager p
Title:
ATTEST:
if vuu_ow
nnifer Veneklasen, City Clerk
APPROVED AS TO FORM:
,/
t�
William E. Bloor, City Attorney
Amendment 20,Page 2
EXHIBIT A
To Amendment 20
PROFESSIONAL SERVICES AGREEMENT NO. 06-01
SCOPE OF SERVICES
PHASE 2 CONSTRUCTION SERVICES FOR THE
PORT ANGELES CSO IMPROVEMENT PROGRAM
Amendment 20 provides a scope of services, and associated budgets,for design team support to the
City during the Phase 2 CSO construction phase. Phase 2 construction will include the new Pump Station
4,the Front Street Diversion Sewer,and decommissioning of the existing Pump Station 4. Additionally,
the Phase 2 CSO construction phase includes, as a separate project,the Front Street Stormwater
Separation Project. The scope of support during construction includes review of contractor submittals
on proposed material components of the improvements, interpretation of design intent when questions
might arise, evaluation of proposals for changing the design, and observations of construction work
completed. Prior to construction, BC will conform the bidding documents to include all contract changes
issued by addendum and provide an electronic copy to the City. As construction is completed, BC will
assist with systems start-up and commissioning and update the O&M Manual created during Phase 1 to
include the Phase 2 systems and components. A more complete description of these services is
presented below.
During the Phase 2 CSO construction phase,the majority of the services provided herein will be related
to the Phase 2 CSO Project; however,these same services will be needed for the Front Street
Stormwater Separation Project. Cost associated with the Front Street Stormwater Separation Project will
be tracked separately as Task 22.2.
The design team (Consultant)covered by this amendment includes Brown and Caldwell (principal
designer) and their subconsultants; Shannon &Wilson (geotechnical consultant), Conley Engineering
(electrical and I&C design), and Lindberg&Smith Architects.
Subconsultant design team members will provide engineering support during construction in the areas
of their expertise and design responsibilities.
General assignments of subconsultant support are as follows:
1. Shannon &Wilson geotechnical engineer will make site visits to observe locations of required over
excavation to determine subgrade suitability to match design assumption.They will review and evaluate
Contractor proposals for any material changes and general conditions of trench excavations and backfill.
2. Lindberg and Smith Architects will review all submittals, RFIs, and substitution requests related to
building elements specified in Divisions 2, 4, 5, 7, 8, 9 and 10 of the CSO Phase 2 construction contract.
Amendment 20,Page 3
3. Conley Engineers will review all submittals, RFIs, and substitution requests related to electrical,
instrumentation and control elements of the design.They will make periodic site visits if requested to
review final installations, preparations for startup and commissioning and consult with the Construction
Manager as necessary and to the extent of available budget.
4. ESA will respond to questions or interpret circumstances encountered during construction that may
raise compliance issues related to the various project permits.
Task 22.1 Engineering Services for Phase 2 CSO
Objective
Provide field and office engineering services to the City during construction of the Phase 2 CSO
improvements. As in Phase 1, it is expected that the City will sign the Certificate of Construction as
required by the state Department of Ecology on the basis of BC acceptance of design changes and
construction documentation provided by the City-contracted Construction Manager.
Activities
The Consultant will respond to City,Construction Manager(CM) and general contractor questions and
address day-to-day construction related issues while in the Consultant's engineering offices or while on
specified site visits. Services shall include conforming the bidding documents to include all contract
changes issued by addendum, review and comments on Contractor submittals provided under Section
01300 of the CSO Phase 2 construction Contract Documents,technical interpretation of the contract
drawings and specifications as requested in RFI's, review of substitution requests, and change order
related services, as well as telephone consultation. All contractor communication shall be routed
through the CM.
Assumptions
1. Consultant shall utilize the CM's "Sharepoint" software for all official review and processing
transactions.
2. Consultant shall have appropriate personnel attend a "Sharepoint" training session.
Task Deliverables
1. Consultant shall provide to the City a conformed set of bidding documents to include all contract
changes issued by addendum. Specifications and Drawings shall be provided in their original format as
well as PDF before construction begins.
Subtask 22.1.1 —Submittal Reviews
Activities
Submittals will be reviewed for general conformance with the project design concept
and compliance with the information and design requirements specified in Section
Amendment 20,Page 4
01300 and related sections of the CSO Phase 2 construction Contract Documents.The
Consultant will complete submittal reviews within 20 calendar days following Consultant
receipt. Submittal review comments will identify the corrections, modifications, and
additions required, and, if appropriate, reasons as to why the submittal does not comply
with the specifications. Should any submittal be found to be substantially deficient or
incomplete, Consultant may reject the submittal without markups,while giving written
examples of major deficiencies as cause for rejection. Written responses, in the form of
written comments and/or marked-up submittals,will be transmitted to the CM via a
submittal transmittal/comment form and supplemented by mark-ups of hard copy
submittal documents where required for clarity or as may be consistent with the CM
procedures.The Consultant will maintain a hard copy(and electronic if provided by the
CM) submittal file in their office. Specific submittal reviews that are outside the scope of
this Amendment include, but are not limited to Contractor's Injury and Illness
Prevention Program (IIPP),Site Specific Health and Safety Plans (HASP), Contractor's
Applications for Payment, construction schedules, and Contractor claims.
Assumptions
1. Submittals shall be packaged and sent directly to the Consultants designated
respondent by the Construction Manager.
2. Approximately 250 submittals are required in the Contract Documents.Typically, re-
submittals are necessary to fully identify compliance with the specification;the rate of
resubmittal by the Phase 1 contractor was 66%. A resubmittal rate of 45% is assumed
for Phase 2 predicated on CM screening for submittal completeness prior to forwarding
to BC.
3. It is assumed that the Construction Manager will develop and maintain a submittal
logging system and provide access to the Consultant for purposes of Consultant
tracking.
Task Deliverables
Submittal reviews on submittal forms,supplemented by mark-ups of hard copy
submittal documents where required for clarity.
Subtask 22.1.2 —RFI Reviews
Activities
Review Requests for Information (RFI's) as requested by the Construction Manager.
RFI's will be reviewed and responses provided in writing on appropriate RFI forms within
20 calendar days following Consultant receipt except where a longer time has been
agreed in advance due to unusual complexity.
Amendment 20,Page 5
Assumptions
RFI's shall not include calculations and other submittal items (i.e. pipe support
calculations, which are considered a shop drawing submittal).The budget assumption is
a total of 230 RFIs.
Task Deliverables
1. Written or verbal responses to requests for information or design clarifications.
2. Responses may include drawings, specifications and cost estimates.
Subtask 22.1.3—Change Order Assistance
Objective
Provide service to the City regarding change proposal review and development of
change orders.
Activities
Review change proposals and develop required information for change orders involving
the technical content of the design. If work under this task requires a design
modification for City convenience,Consultant will prepare necessary drawings and
supporting information. Design changes for Contractor convenience shall be prepared
by the Contractor and reviewed for compatibility with Consultant design intent.
Assumptions
Budget assumes 29 change order requests that would be packaged into 9 unique change
orders. It is further assumed that the CM will make initial determinations of
acceptability of change requests in dialog with Contractor and prepare the actual
change order document incorporating Consultant provided technical requirements.
Task Deliverables
1. Change order materials including drawings,specifications and cost estimates.
2. Responses to change order requests.
Subtask 22.1.4— Design Team Site Visits
Activities
Facility and discipline design leads will make scheduled site visits to review the progress
and quality of construction and/or provide services to the City related to the resolution
of construction related issues upon request of the City or Construction Manager.Site
Amendment 20,Page 6
visits may include attendance at weekly construction meetings or facility coordination
meetings.
Assumptions
Frequency and number of site visits will likely vary depending on construction activities
and project status, on a schedule mutually acceptable to the Consultant and the City
and the CM or as limited by budget availability. A budget allowance included is based on
13 staff-person, 8 hour site visits each.
Task Deliverables
Site visit memoranda will be prepared where applicable, with electronic copies sent to
City and the CM. Memoranda will discuss field observations and identify any specific
construction issues apparent.
Subtask 22.1.5— Pre-Planning
Objectives
Assist the City and Construction Manager in insuring the contractor has a full
understanding of the definable features of work and all preparatory steps have been
taken to start work.
Activities
Facility and discipline design leads will attend scheduled teleconferences to provide
services to the City related to the resolution of construction related issues for
construction for specific components or phases of construction upon request of the City
or Construction Manager.
Assumptions
Frequency and number of teleconferences will likely vary depending on construction
activities and project status, on a schedule mutually acceptable to the Consultant and
the City and the CM or as limited by budget availability.A budget allowance included is
based on 32 staff person hours.
Subtask 22.1.6—Substitution Request Reviews
Objective
Assist the City and Construction Manager with evaluation and response to Contractor
requests for substitutions.
Amendment 20,Page 7
Activities
Review Substitution Requests submitted by the Contractor as provided under paragraph
00710.4.9 of the CSO Phase 2 construction Contract Documents. Proposals will be
reviewed for general conformance and compatibility with the project design concept
and for compliance with the information and design requirements specified in the CSO
Phase 2 construction Contract Documents.The Consultant will provide a
recommendation or commentary on the Substitution Request to the City from which a
decision would be made.
If the proposal requires a design modification,the City will be notified of cost and time
to complete in order to consider the cost of design change with any savings from a
substitution and to authorize the work and budget addition, if necessary. If authorized
by City, Consultant will prepare necessary drawings and supporting information to allow
the substitution to be accommodated in the design. Design changes would be initiated
and processed under Subtask 22.1.3.
Assumptions
1. All proposals shall specifically define where there are deviations from the written
specifications or documented design requirements.
2. Since design change requests are not predictable, design modifications shall require
City approval as they may require budget additions. Proposed budget assumes
Substitution Request reviews are included within the number of assumed RFIs. No
specific budget allowance has been included for design modifications that may be
required to accommodate substitutions.
3. Proposals shall contain all submittal information required by the specifications. In
addition, all requests shall specifically define where there are deviations from the
written specifications or documented design requirements.
Task Deliverables
1. Written summary of the Consultant's review of proposed substitutions.
2. Drawings and sketches will be prepared if required for approved proposals.
Subtask 22.1.7—Claims Support
Objective
Assist the City and Construction Manager with response to contractor claims.
Amendment 20,Page 8
Activities
Upon request, Consultant will evaluate and prepare necessary responses to contractor
claims with supporting information.
Assumptions
Since claims,their nature and the extent of their evaluation are not predictable,this
work may require budget additions. No specific budget allowance has been assumed for
this task.
Task Deliverables
Written responses or Technical Memoranda with any supporting documentation.
Task 22.2 Engineering Services for Front Street Stormwater Separation
Objective
Provide field and office engineering services to the City during construction of the Front Street
Stormwater Separation improvements.
Activities
The Consultant will respond to City, Construction Manager(CM) and general contractor questions and
address day-to-day construction related issues while in the Consultant's engineering offices or while on
specified site visits. Services shall include conforming the bidding documents to include all contract
changes issued by addendum, review and comments on Contractor submittals provided under Section
01300 of the CSO Phase 2 construction Contract Documents,technical interpretation of the contract
drawings and specifications as requested in RFI's, review of substitution requests, and change order
related services, as well as telephone consultation.All contractor communication shall be routed
through the CM.
Assumptions
1. Consultant shall utilize the CM's "Sharepoint" software for all official review and processing
transactions.
2. Consultant shall have appropriate personnel attend a "Sharepoint"training session.
Task Deliverables
1. Consultant shall provide to the City a conformed set of bidding documents to include all contract
changes issued by addendum. Specifications and Drawings shall be provided in their original format as
well as PDF before construction begins.
Amendment 20,Page 9
Subtask 22.2.1 —Submittal Reviews
Activities
Submittals will be reviewed for general conformance with the project design concept
and compliance with the information and design requirements specified in Section
01300 and related sections of the CSO Phase 2 construction Contract Documents.The
Consultant will complete submittal reviews within 20 calendar days following Consultant
receipt. Submittal review comments will identify the corrections, modifications, and
additions required,and, if appropriate, reasons as to why the submittal does not comply
with the specifications. Should any submittal be found to be substantially deficient or
incomplete, Consultant may reject the submittal without markups,while giving written
examples of major deficiencies as cause for rejection.Written responses, in the form of
written comments and/or marked-up submittals,will be transmitted to the CM via a
submittal transmittal/comment form and supplemented by mark-ups of hard copy
submittal documents where required for clarity or as may be consistent with the CM
procedures.The Consultant will maintain a hard copy(and electronic if provided by the
CM) submittal file in their office. Specific submittal reviews that are outside the scope of
this Amendment include, but are not limited to Contractor's Injury and Illness
Prevention Program (IIPP),Site Specific Health and Safety Plans (HASP), Contractor's
Applications for Payment, construction schedules, and Contractor claims.
Assumptions
1.Submittals shall be packaged and sent directly to the Consultants designated
respondent by the Construction Manager.
2. Approximately 10 submittals are required in the Contract Documents.Typically, re-
submittals are necessary to fully identify compliance with the specification;the rate of
resubmittal by the Phase 1 contractor was 66%.A resubmittal rate of 45% is assumed
for Phase 2 predicated on CM screening for submittal completeness prior to forwarding
to BC.
3. It is assumed that the Construction Manager will develop and maintain a submittal
logging system and provide access to the Consultant for purposes of Consultant
tracking.
Task Deliverables
Submittal reviews on submittal forms,supplemented by mark-ups of hard copy
submittal documents where required for clarity.
Amendment 20,Page 10
Subtask 22.2.2—RFI Reviews
Activities
Review Requests for Information (RFI's) as requested by the Construction Manager.
RFI's will be reviewed and responses provided in writing on appropriate RFI forms within
20 calendar days following Consultant receipt except where a longer time has been
agreed in advance due to unusual complexity.
Assumptions
RFI's shall not include calculations and other submittal items (i.e. pipe support
calculations,which are considered a shop drawing submittal).The budget assumption is
a total of 10 RFIs.
Task Deliverables
1. Written or verbal responses to requests for information or design clarifications.
2. Responses may include drawings, specifications and cost estimates.
Subtask 22.2.3—Change Order Assistance
Objective
Provide service to the City regarding change proposal review and development of
change orders.
Activities
Review change proposals and develop required information for change orders involving
the technical content of the design. If work under this task requires a design
modification for City convenience, Consultant will prepare necessary drawings and
supporting information. Design changes for Contractor convenience shall be prepared
by the Contractor and reviewed for compatibility with Consultant design intent.
Assumptions
Budget assumes 1 change order request that would be packaged into 1 unique change
order. It is further assumed that the CM will make initial determinations of acceptability
of change requests in dialog with Contractor and prepare the actual change order
document incorporating Consultant provided technical requirements.
Amendment 20,Page I I
Task Deliverables
1. Change order materials including drawings, specifications and cost estimates.
2. Responses to change order requests.
Subtask 22.2.4— Design Team Site Visits
Activities
Facility and discipline design leads will make scheduled site visits to review the progress
and quality of construction and/or provide services to the City related to the resolution
of construction related issues upon request of the City or Construction Manager.Site
visits may include attendance at weekly construction meetings or facility coordination
meetings.
Assumptions
Frequency and number of site visits will likely vary depending on construction activities
and project status, on a schedule mutually acceptable to the Consultant and the City
and the CM or as limited by budget availability.A budget allowance included is based on
1 staff-person, 8 hour site visit.
Task Deliverables
Site visit memoranda will be prepared where applicable,with electronic copies sent to
City and the CM. Memoranda will discuss field observations and identify any specific
construction issues apparent.
Subtask 22.2.5— Pre-Planning
Objectives
Assist the City and Construction Manager in insuring the contractor has a full
understanding of the definable features of work and all preparatory steps have been
taken to start work.
Activities
Facility and discipline design leads will attend scheduled teleconferences to provide
services to the City related to the resolution of construction related issues for
construction for specific components or phases of construction upon request of the City
or Construction Manager.
Amendment 20,Page 12
Assumptions
Frequency and number of teleconferences will likely vary depending on construction
activities and project status, on a schedule mutually acceptable to the Consultant and
the City and the CM or as limited by budget availability. A budget allowance included is
based on 2 staff person hours.
Subtask 22.2.6—Substitution Request Reviews
Objective
Assist the City and Construction Manager with evaluation and response to Contractor
requests for substitutions.
Activities
Review Substitution Requests submitted by the Contractor as provided under paragraph
00710.4.9 of the CSO Phase 2 construction Contract Documents. Proposals will be
reviewed for general conformance and compatibility with the project design concept
and for compliance with the information and design requirements specified in the CSO
Phase 2 construction Contract Documents.The Consultant will provide a
recommendation or commentary on the Substitution Request to the City from which a
decision would be made.
If the proposal requires a design modification,the City will be notified of cost and time
to complete in order to consider the cost of design change with any savings from a
substitution and to authorize the work and budget addition, if necessary. If authorized
by City, Consultant will prepare necessary drawings and supporting information to allow
the substitution to be accommodated in the design. Design changes would be initiated
and processed under Subtask 22.1.3.
Assumptions
1.All proposals shall specifically define where there are deviations from the written
specifications or documented design requirements.
2. Since design change requests are not predictable, design modifications shall require
City approval as they may require budget additions. Proposed budget assumes
Substitution Request reviews are included within the number of assumed RFIs. No
specific budget allowance has been included for design modifications that may be
required to accommodate substitutions.
3. Proposals shall contain all submittal information required by the specifications. In
addition, all requests shall specifically define where there are deviations from the
written specifications or documented design requirements.
Amendment 20,Page 13
Task Deliverables
1. Written summary of the Consultant's review of proposed substitutions.
2. Drawings and sketches will be prepared if required for approved proposals.
Subtask 22.2.7—Claims Support
Objective
Assist the City and Construction Manager with response to contractor claims.
Activities
Upon request,Consultant will evaluate and prepare necessary responses to contractor
claims with supporting information.
Assumptions
Since claims,their nature and the extent of their evaluation are not predictable,this
work may require budget additions. No specific budget allowance has been assumed for
this task.
Task Deliverables
Written responses or Technical Memoranda with any supporting documentation.
Task 22.3 Equipment and System Performance and Operational
Testing, and Commissioning
Objectives
Assist the Construction Manager with coordination, planning and implementation of Equipment and
System Performance and Operational Testing, and Commissioning activities for the entire CSO Project
(Phase 1 and Phase 2) equipment,facilities and systems.
Amendment 20,Page 14
Subtask 22.3.1— Planning for Equipment and System Performance and
Operational Testing (Testing)
Activities
Consultant discipline leads will assist the Construction Manager to evaluate the
Contractor's Documentation,Test, and Commissioning Plans (Plans), and Testing
Schedule (Schedule) as requested. Such assistance may include the following:
• Review and comment on the Contractor's written Plans and Schedule submitted under
Section 01660 and 01662 of the CSO Phase 2 construction Contract Documents.
• Provide instruction or recommendations to Contractor's Testing and Commissioning
team led by the Construction Manager and the Contractor's Quality Assurance Manager.
• Advise on specific equipment or system issues as may arise.
• Coordinate schedule and start-up event timing with Construction Manager.
Assumptions
1. An initial Contractor's startup and quality assurance plan has been developed and
submitted prior to Consultant/City/Construction Manager team planning meetings.
2. A budget of 16 staff-person hours is assumed for planning teleconferences.
Task Deliverables
1. Identification and documentation of facility testing issues shall be presented as a brief
memorandum.
2. Review comments on draft and final Contractor Plans and Schedule documents.
Subtask 22.3.2— Equipment and System Performance and Operational
Testing (Testing)
Activities
The Phase 2 equipment and systems and the combined Phase 1/Phase 2 SCADA
operation will be tested by the Contractor.The Consultant will provide engineering
support during the testing phase by responding to questions that may arise in regard to
design intent and system performance.
Amendment 20,Page 15
Assumptions
1. An initial Contractor's test plan has been developed and submitted prior to
Consultant/City/Construction Manager team planning meetings.
2.The Contractor shall conduct all testing and shall provide test data to the Consultant
in electronic format. Consultant shall review the data and discuss results or respond to
questions with the City/Construction Manager and provide written responses in the
form of memoranda as appropriate.
3. Consultant facility leads will be make one field visit to observe system function
following successful testing of their respective areas of design.Testing shall be arranged
and coordinated by the Construction Manager.
4. A budget allowance of 10 staff person hours is assumed for the onsite meeting,
including travel time, preparation and follow-up.Two Consultant team members (one
mechanical and one electrical/I&C engineer)will attend the on-site meeting.
5.Arrangement/conducting of meetings and meeting notes are provided by others.
Task Deliverables
Field notes and memoranda identifying corrective actions for problems or deficiencies
noted during testing.
Subtask 22.3.3—Commissioning
Activities
The Phase 2 improvements equipment and systems and Phase 1 integration
programming shall be commissioned by the Contractor.The Consultant will provide
engineering support during the commissioning phase by responding to questions that
may arise in regard to design intent and system performance.
Assumptions
1.An initial Contractor's commissioning plan has been developed and submitted prior to
Consultant/City/Construction Manager team planning meetings.
2.The Contractor shall conduct all commissioning and shall provide commissioning data
to the Consultant in electronic format. Consultant shall review the data and discuss
results or respond to questions with the City/Construction Manager and provide written
responses in the form of memoranda as appropriate.
Amendment 20,Page 16
3. Consultant facility leads will make two field visits to observe commissioning activities
during the 30 day commissioning period. Commissioning shall be arranged and
coordinated by the Construction Manager.
4.A budget allowance of 10 staff person hours is assumed for each onsite meeting,
including travel time, preparation and follow-up.Two Consultant team members (one
mechanical and one electrical/I&C engineer)will attend each meeting resulting in 20
staff person hours total.
5. Arrangement/conducting of meetings and meeting notes are provided by others.
Task Deliverables
Field notes and memoranda identifying corrective actions for problems or deficiencies
noted during commissioning.
Task 22.4 — Training, and Operation & Maintenance Manual
Objectives
Assist the Construction Manager with coordination, planning and implementation of training activities
for the entire CSO Project (Phase 1 and Phase 2),and provide final Operation and Maintenance Manual
that incorporates Phase 1 and Phase 2 improvements and their integrated operation.
Subtask 22.4.1 —Training
Activities
Consultant discipline leads will assist the Construction Manager to evaluate the
Contractor's training plans/agendas as requested. Such assistance may include the
following:
• Review and comment on the Contractor's written training plans/agendas submitted
under Section 01664.
• Verify all required training has been identified.
Advise on specific equipment or system elements that should be discussed.
• Coordinate schedule and training event timing with Construction Manager.
Assumptions
1. Mechanical and Electrical/I&C engineers will review training plans for consistency
with design and operation intent. Budget allowance this task is shown in Exhibit B.
Amendment 20,Page 17
Task Deliverables
1. Review comments on draft and final Contractor training plan/agenda documents.
Subtask 22.4.2 - Operation & Maintenance (O&M) Manual
Objective
To prepare an Operations &Control Plan for use in pump station startup, and,to update
the operations and maintenance manual prepared for the Phase 1 CSO facilities to
include the Phase 2 improvements and provides for integration with other existing City
conveyance and SCADA facilities.
Activities
Prior to pump station commissioning, the Consultant will prepare an Operations&
Control Plan (OCP)for use in pump station commissioning. The OCP is intended as an
abbreviated form of the Operations and Maintenance Manual and contain at a
minimum the following:
• Operational and Equipment Description
• Control Strategies
• Emergency Operation and Control
The Consultant will update the Phase 1 Operations and Maintenance Manual specifically
for the CSO Phase 2 Project improvements following the format developed for the
Phase 1 Manual as follows:
• Operational and Equipment Description
• Control Strategies
• Emergency Operation and Control
• Safety
• Maintenance
Utilizing one site visit to review general operations with staff and the Contractor
provided 0&M data required under Section 01730 of the construction Contract
Documents,the Consultant will expand the templates for this manual to include the
Phase 2 systems and components.The Consultant will then populate the manual with
the specific data and photographs for the Phase 2 improvements.The manual will
include references to existing Safety, Emergency Response Documents, Spill Plans, and
Phase 2 project CAD drawings as available and appropriate.
The Consultant will:
Amendment 20,Page 18
1. Identify and incorporate current staff Standard Operating Procedures
including safety.
2. Develop content specific outlines and develop graphic content for the
manual. Manufacturer materials submitted by the Contractor and assembled by
the City will be incorporated by reference to provide the basic O&M
information.
3. Prepare operating requirements and strategies from project Control logic
descriptions.
4. Submit one copy of O&M Manual to Department of Ecology.
City Responsibilities
The City will be responsible for staff participation in Manual development;for review
and comment on written and graphic contents;and for coordinating Contractor
provided SCADA elements of control systems.
Assumptions
Consultant will prepare electronic Word'files of O&M Manual text for review. Review
of electronic Word® documents will be performed using track changes feature.
Task Deliverables
1. Operations &Control Manual to include visual aids. May be in PDF, or Microsoft
Power Point format. Form to be determined by agreement with City.
2. O&M Manual updated to include the Phase 2 improvements and integration of
Phase 1 & 2 components.
Task 22.5 Project Management
Objective
To provide overall design team leadership and guidance to align the project with City objectives and
provide project deliverables within budget and time constraints.To coordinate, monitor, and control the
project resources to meet the technical, communication, and contractual obligations required for
developing and implementing the Phase 2 CSO improvements. Provide planning and support to on-going
CSO Program implementation as needed.
Activities
Consultant will prepare an update of the Project Management Plan to cover Consultant team operations
and protocols during construction phase of the project.
1. Coordinate the activities of Consultant staff to make site visits,to respond effectively to Requests for
Information (RFI),formal submittals and other requests, and maintain records of construction
Amendment 20,Page 19
documents for use by Consultant's office staff. Track response time and manage the RFI and Submittal
logs for the Consultant(Consultant anticipates access to and coordination with a document
management and control system provided by the Construction Manager).
2.The Consultant shall prepare a Health and Safety Plan adapted to the Phase 2 Project construction
phase. Consultant's Health and Safety Plan shall be coordinated with similar plans prepared by the
Construction Manager and shall be provided to all Consultant team members prior to accessing
construction areas.
Assumptions
1. Construction duration will be 16 months.
Task Deliverables:
1. 20 monthly progress reports and monthly invoices to be prepared during the Construction Phase of
this contract.
2. Health and Safety Plan developed as part of project management plan update.
3. Program coordination, planning updates including cost estimating and schedule revisions, and
presentations as necessary to maintain progress on the overall CSO Program.
Amendment 20,Page 20
EXHIBIT B
To Amendment 20
PROFESSIONAL SERVICES AGREEMENT NO. 06-01
BUDGET
PHASE 2 CONSTRUCTION SERVICES FOR THE
PORT ANGELES CSO IMPROVEMENT PROGRAM
Task Task Description Amount
22.1 ENGINEERING SERVICES FOR PHASE 2 CSO
22.1.1 Submittal Reviews $293,449
22.1.2 RFI Reviews $87,353
22.1.3 Change Order Assistance $61,124
22.1.4 Design Team Site visits $15,904
22.1.5 Pre-Planning $6,023
22.1.6 Substitution Request Reviews
22.1.7 Claims Support
Subtotal $463,853
22.2 ENGINEERING SERVICES FOR FRONT STREET STORMWATER
SEPARATION
22.2.1 Submittal Reviews $12,653
22.2.2 RFI Reviews $3,766
22.2.3 Change Order Assistance $21635
22.2.4 Design Team Site visits $686
22.2.5 Pre-Planning $260
22.2.6 Substitution Request Reviews
22.2.7 Claims Support
Subtotal $20,000
22.3 EQUIPMENT/SYSTEM PERFORMANCE, OPERATIONAL TESTING &
COMMISSIONING
22.3.1 Planning Performance&Operational Testing $982
22.3.2 System Performance&Operational Testing $1,223
22.3.3 Commissioning $2,443
Subtotal $4,648
22.4 TRAINING AND O&M MANUAL
22.4.1 Training $6,339
22.4.2 Operations &Maintenance Manual $52,555
Subtotal $58,894
22.5 PROJECT MANAGEMENT
22.5 Project Management $58,234
GRAND TOTAL $605,629
Amendment 20,Page 21