HomeMy WebLinkAbout000877 Original Contract City of Port Angeles
Record #000877
Document#: 0641-15A1A
March 16, 2015
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Mr. Stephen Romberg
Communications Manager
Port Angeles Police Department
321 East 5th Street
Port Angeles, WA 98362
Dear Mr. Romberg:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibit AA and Proposal Summary dated 3/16/2015) are to be reviewed and
approved by you and/or your authorized representative. They describe the additional software and
services you have requested along with the related fees.
The General Terms and Conditions from our original License Agreement are incorporated and
continue to apply. Any taxes or fees imposed from the course of this Agreement are the responsibility
of the Customer.
We thank you for your continued business with New World Systems. We look forward to working on
this project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS'CORPORATION PORT ANGELES POLICE DEPARTMENT WA
(New World) (Cu mer)
By: By: Lkr
Larry . Leinwe , President Aut rc ze Signature Title
By e
orized Signat re Title
Date: Date:
Each individual signing above represents that(s)he has the requisite authority to execute this
Agreement on behalf of the organization for which (s)he represents and that all the necessary
formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
Corporate:888 West Big Beaver Road, Suite 600, Troy,Michigan 48084-4749 248-269-1000 www.newworldsystems.com
0641-15A1 B 0316 Jamestown Add on Page 1
I
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Costs Summary: Licensed Standard Software and Third Party Products
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $4,920
B. THIRD PARTY SERVICES as further described in the Proposal Summary 650
ONE TIME PROJECT COST: _
II. Payments for Licensed Standard Software and Third Party Products
DESCRIPTION OF PAYMENT COST
A. ONE TIME PROJECT PAYMENT:
1. Amount due upon the Effective Date (100%) $5,570
ONE TIME PROJECT PAYMENT: $5,570
III. Standard Software Maintenance Services $1,064
Standard Software Maintenance Agreement (SSMA) fees for the software listed on the
attached proposal will be added to Customer's current SSMA fees and will commence
90 days after delivery of the software; year one cost to be prorated to run concurrently
with Customer's existing SSMA. Subsequent year SSMA fees for the above software
will be consistent with the SSMA agreement currently in effect.
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
NEW WORLD SYSTEMS'Aegis PUBLIC SAFETY SOFTWARE
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PORT ANGELES POLICE DEPARTMENT WA
(Add on Jamestown Fish and Game,WA)
Budgetary Proposal Summary
March 16, 2015
ITEM DESCRIPTION INVESTMENT
LAW ENFORCEMENT RECORDS
1. Additional Law Enforcement Records Workstations
- 1 additional workstation $1,200
MOBILE CLIENT SOFTWARE
2• Aegis®Law Enforcement Mobile Unit Software(2 Units)
Mobile Messaging
LE State/NCIC via Switch 5 $500 ea. $1,000
LE CAD via Switch $750 ea. $1,500
Drivers License Mag Stripe Reader/Barcode Reader Interface 6 $200 ea. $400
Mugshot Image Download $200 ea. $400
State Photo Download $200 ea. $400
In-Car Mapping $400 ea. $800
In-Car Routing $300 ea. $600
New World AVL $300 ea. $600
Field-Based Reporting(2 Units)
LE Field Reporting(Federal Standards) $1,000 ea. $2,000
The following 5 New World Reports are included:
-Incident(1 form)
-Case(1 form)
-Arrest(1 form)
-Supplement(1 form)
-Impound Vehicle(1 form)
LE Field Reporting Compliance $200 ea. $400
Mobile Upload of Field Reports $600 ea. $1,200
Field Investigation Field Reporting(1 Form) $300 ea. $600
Subtotal $4,950 ea. $9,900
Less Laptop Software Volume Discount of 50% ($4,950)
TOTAL LAPTOP SOFTWARE 4,950
NEW WORLD STANDARD SOFTWARE LICENSE FEE $6,150
LESS DEMONSTRATION SITE DISCOUNT (1,230)
TOTAL SOFTWARE LICENSE FEE',' MUM
Port Angeles Police Dept.,WA Proposal Summary
MOBILE COMPUTER SOFTWARE
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ITEM DESCRIPTION INVESTMENT
1. THIRD PARTY PRODUCTS AND SERVICES
THIRD PARTY SOFTWARE
a. GIS Software 10 500
Mobile
-Mobile In-Car Mapping and Routing(2 units) 250 ea. 500
THIRD PARTY HARDWARE
b. Hardware,System Software&Services 150
AVL Hardware-permanent mount(2 units) 75 ea. 150
TOTAL THIRD PARTY PRODUCTS AND SERVICES $650
TOTAL ONE TIME COST
NON
ITEM I DESCRIPTION INVESTMENT
1. COMBINED STANDARD SOFTWARE MAINTENANCE AGREEMENT(SSMA)(Per Year Cost)
Annual SSMA to begin at the end of the warranty period; year one cost to be
prorated to run concurrently with Customer's existing SSMA.
90-Day Warranty from Date of Delivery No Charge
Year 1 SSMA $1,064
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
MSP ENDNOTES
1 Personal Computers must meet the minimum hardware requirements for New World Systems'Aegis products.
Microsoft Windows 718 or later is required for all client machines. Windows 200812012 Server and SQL Server
200812012 are required for the Application and Database Server(s).
2 New World Systems'Aegis product requires Microsoft Windows 200812012 Server and SQL Server 200812012
including required Client Access Licenses(CALs)for applicable Microsoft products. Servers must meet minimum
hardware requirements provided by New World Systems.
3 New World Systems'Aegis product requires Microsoft Excel or Windows Search 4.0 for document searching
functionality;Microsoft Word is required on the application server for report formatting.
4 New World recommends a 100 11000MB(GB)Ethernet network for the local area network. Wide area network
requirements vary based on system configuration, New World will provide further consultation for this environment.
5 Customer is responsible for obtaining the necessary State approval and any non-New World hardware and
software. Includes state-specific standard forms developed by New World. Additional forms can be provided for an
6 Customer must provide magnetic stripe/2D encoding format. Also, pricing does not include required 3rd party
equipment or hardware.
7 Prices assume that all software is licensed. Prices are quoted as preliminary estimates only and are subject to
further clarification and confirmation.
8 Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable form
to Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the
purchaser and will be remitted when imposed.
g Customer is responsible for any ongoing annual maintenance on third party products, and is advised to contact the
third party vendor to ensure understanding of and compliance with all maintenance requirements.
10 All Aegis/MSP Customers are required to use ESRI's ArcGIS Suite to maintain GIS data. All maintenance, training
and on-going support of this product will be contracted with and conducted by ESRI. Maintenance for ESRI's
ArcGIS suite of products that are used for maintaining Customer's GIS data will be contracted by Customer
Port Angeles Police Dept.,WA Proposal Summary
MOBILE COMPUTER SOFTWARE
0641-15A 1B 0316 Jamestown Add on PROPRIETARY Page 4