HomeMy WebLinkAbout5.796 Amendment City of Port Angeles Revised 10-21-2014
Record#5.796
DRIVER AND PLATE SEARCH (DAPS) DOL Contract No. K5305
LICENSING USE AND DISCLOSURE CONTRACT DOL Account No. 911039
PENINSULA COMMUNICATIONS
❑ New ®Renewal
This Contract is made and entered into between DOL and the Contractor listed below. Hereinafter referred to as the
"Contractor"or"USER". By signing this Contract, Contractor acknowledges that they read and reviewed this
Contract in its entirety with all employees who will have access to DAPS. Contractor understands and agrees to
comply with all Terms and Conditions, Attachments and documents of the Contract contained herein or incorporated
by reference, which are located at http://www.dol.wa.gov/vehicleregistration/externaidaps.htmi . Upon execution, this
Contract sets forth in full all Terms and Conditions and cancels and supersedes any previous DAPS Contract(s),
including Attachments.
Contract Start Date Contract End Date Contract Amount
Date of execration April 30, 2020 Non-Financial
Purpose(brief description)
Provide access to Driver And Plate Search (DAPS), and the use of the information contained in the records obtained.
Contractor contact information
Contractor Name Contractor dba
Peninsula Communications N/A
Contractor Address Contractor Uniform Contractor Employment Identification
321 East 5th Street Business Identifier(UBI) Number(EIN)
Port Angeles WA 98362 N/A N/A
Contractor Contact Contractor Contact Telephone Contractor Fax Contractor E-Mail Address
Steve Romberg 360-417-4911 1 360-417-4556 sromber cit of a.us
Department Of Licensing (DOL)contact information
Administration 7PIrvoisgIorams n
Data Licensing Contracts Unit and Services
Contract Manager DOL Contact Address
Debbie Dunn I Post Office Box 2076 Olympia WA, 98507-2076
DOL Contract Manager Telephone DOL Contract Manager Fax DOL Contract Manager E-Mail
360-902-0136 360-570-4943 DDunn(@d� g.wa.gov
Authority
Revised Code Washington (RCW)chapters RCW 39.34, 42.56, 46.12, 46.52 and Washington Administrative Code
(WAC) 308-10 and Chapter 18 USC Sec. 2721-2725 Driver Privacy Protection Act(DPPA) or other applicable laws as
currently written or hereafter amended.
Attachments
The following documents and Attachments are available online at
ham://www.dol.wa.gov/vehicleregistration/externaldaps,html
and are incorporated herein and/or by reference:
® General Terms and Conditions (required reading and compliance)
® Agency Access Request(420-201) (return to DOL with signed Contract)
® Employee Access/Change Request (420-205) (return to DOL with signed Contract)
® Data Security Requirements (required reading and compliance)
® Destruction of Data for completion and return to DOL upon expiration or termination of Contract
IN WITNESS WHEREOF, the parties hereby acknowledge and accept the terms and conditions of this Contract
which is executed by the persons signing below that warrant they have the authority to execute it on behalf of
DOL and the Contractor. This Contract shall be binding on DOL only upon signature by DOL.
Contractor sj'ggatuire Date Signed DOL signature f Date Signed
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PRINT contractor name and title Name aad title
Melissa Cox
Manager DOL Contract Office
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DRIVER AND PLATE SEARCH (DAPS) CONTRACT
USES AND DISCLOSURES
1. SCOPE
DOL provides the application in a browser environment and is available for search queries 24 hours a
day, except during system maintenance as needed.
NOTE: regarding the updating of information:
a. Vehicle responses received may contain information that has not been updated for up to 48 hours.
b. Driver responses received may contain information that has not been updated for up to 24 hours.
DOL shall disclose vehicle and driver record information for inspection by USER over a secure Internet
connection using DOL's DAPS application. Access to DAPS is for secure use by Contractor and
employees only.
2. USE OF DATA
Contractor agrees that the use and disclosure of Data provided will be limited to the following:
a. Only for the limited purposes of carrying out activities pursuant to this Contract as described in
USER'S Agency Access Request(420-201) submitted prior to issuance of this Contract and
incorporated by reference herein.
b. (When Applicable)
The use of this information as necessary for the Title IV-D of the Social Security Act: Child Support
Enforcement Program purposes only. Access will permit the Contractor's authorized staff
(registered USERS) and their Prosecuting Attorneys, Title IV-D Contract Attorneys, and/or the
Attorney General to obtain information to be used exclusively to accomplish their official child
support program related job functions under the Title IV-D of the Social Security Act. Attorneys
representing the State of Washington and their authorized staff may, as part of their official duties,
file information obtained within the scope of this Contract into an official court record and are
authorized to re-disclose for the Title IV-D purposes only.
c. For use in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal,
State, or local court or agency or before any self-regulatory body, including the service of process,
investigation in anticipation of litigation, and the execution or enforcement of judgments and orders,
or pursuant to an order of a Federal, State, or local court.
d. (NOTE)
• DAPS does not provide the optional mailing address for a registered owner(s) of the vehicle
record. The optional mailing is used to mail notifications to the registered owner(s) of vehicles.
DAPS only displays the primary residence address, which is not always the address used for
notifications to customers and may be different from the optional mailing address.
• DAPS is not intended to be used by courts or government agencies having jurisdiction over
standing, stopping, parking violations or other infractions, e.g. automated traffic safety cameras,
or automated school bus safety cameras to notify the registered owner(s) of a vehicle related to
RCW 46.16A.120. To do so may result in the notification not being delivered to the intended
recipient, and is at the risk of the Contractor, not DOL.
• DOL will not be liable for any inaccuracy that may occur with the information obtained from the
vehicle record. Contractor assumes all liabilities for how information is used and with any
notifications made to the registered owner(s) of a vehicle using information obtained from the
DAPS system.
3. CONTRACTOR RESPONSIBILITY
Contractor Shall:
a. Read and comply with all applicable laws and statutes, the entire Contract, all terms and conditions,
and all required online documents. The following documents are available online at
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b. http://www.dol.wa.gov/vehiciereaistration/externaldapLhtml and are incorporated herein and/or by
reference:
• Attachment A, General Terms and Conditions (required reading and compliance);
• Attachment B, Agency Access Request (420-201) (required to be completed and return to DOL
with signed Contract);
• Attachment C, Employee Access/Change Request (420-205) (required to be completed and
return to DOL with signed Contract);
• Attachment D, Data Security Requirements (required reading and compliance);
• Attachment E, Destruction of Data (for completion and return to DOL upon expiration or
termination of Contract).
b. Take all steps necessary to ensure the application is accessible and used only by authorized
personnel to accomplish their official job functions.
c. Require each employee accessing the DAPS application to register with SecureAccess Washington
(SAW).
d. Have the ability and is responsible to cancel each Users SAW account.
e. Ensure that information will not be shared, duplicated, or re-disclosed.
f. Obtain necessary forms (numbers 420-201, 420-205) from the DAPS website at
http://www.dol.wa.gov/vehicieregistration/externaldaps.htmi.
g. Notify DOL in writing of employees who are eligible for access to the DAPS system using the DAPS
Employee Access/Change Request(420-205) form incorporated herein by reference.
h. Be responsible to immediately notify DOL in writing of any changes to the access eligibility by using
the DAPS Employee Access/Change Request(420-205) form incorporated herein by reference.
Update and submit to DOL annually for accuracy and accountability for continued access to DAPS.
i. Ensure the Contractor, employees, and agents will maintain the confidentiality of vehicle and driver
records by:
• protecting their account numbers and passwords;
• regularly changing passwords, by instructing users to change their password every 90 days, as
recommended for security enhancement and by using hard to guess passwords; particularly
when there are changes in personnel;
• instituting penalties for misuse of data; and
• ensuring that employees are familiar with the provisions of this Contract.
j. With a written request to DOL, USER may be allowed to obtain hard copies of records, as
authorized in RCW 46.12.635, RCW 46.52.120 and RCW 46.52.130.
4. PROHIBITED USE OF DATA
Contractor Shall
a. Ensure that information will not be shared, duplicated, or re-disclosed.
b. Not use any information for personal purposes and/or benefit. Any use of the application by persons
other than employees of the USER or for purposes other than to accomplish the USER's official job
functions is grounds for immediate termination of this Contract as provided herein.
c. Not sell or otherwise distribute any vehicle or driver record information, e.g. name, addresses, driver
license number, social security number, etc. All exceptions to the above must be pre-approved in
writing by the Director of DOL, or the Director's designee, setting out any limitations or conditions to
which the approval is subject. Such written approval must be granted by the DOL prior to the
requested use of, or release of, the information that is subject to the exception.
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5. PROGRAM SUPPORT COMMUNICATIONS
All program support communications from the USERs to DOL shall be directed through the DOL Client
Support, for contact information. The office contact for the USER shall be the primary contact for all
communications regarding:
• Installation and operations of DAPS;
• Registration process with SecureAccess Washington;
• Troubleshooting issues or problems that occur;
• User acceptance testing for system updates;
• Law enforcement questions;
• Processes for modifying, adding, terminating employees from Employee Access/Change Request
and/or general questions;
• Notification of system maintenance.
The Program Support for DOL is:
Department of Licensing
Data Licensing Contracts Unit
PO Box 2076
Olympia, WA 98507-2076
Phone: 360-902-3708
FAX: 360-570-4943
E-Mail: dapscomm @dol.wa.gov
Mon-Fri. 8:00am to 5:00pm
6. DATA CLASSIFICATION DECLARATION
Data described in this data sharing Contract is assessed to be in the following data classification:
Confidential Information Requiring Special Handling
Confidential information requiring special handling is information that is specifically protected from
disclosure by law and for which:
a. Especially strict handling requirements are dictated, such as by statutes, regulations, or
Contracts.
b. Serious consequences could arise from unauthorized disclosure, such as threats to health and
safety, or legal sanctions.
7. ACCESS TO DATA
Method of Access/Transfer
The data shall be provided by DOL using SecureAccess Washington.
Frequency of Data Exchange
Repetitive: Continual as needed basis.
Authorized Access to Data
Access to "Confidential' information is limited to individual agency staff and business partners who are
specifically authorized and who have a business need-to-know. As required by state law and federal
law. DSHS will receive Social Security Number data for the purpose of child support enforcement
completion of form (420-206), available upon request. (See RCW 26.23.150 and 26.23.120)
8. DATA DISPOSITION
Using the Attachment D, Data Security Requirements, the Contractor shall comply with destruction of all
Data sets as described herein upon expiration or termination of this Contract, and shall retain no copies.
Data shall be destroyed so it cannot be recovered in any way. Contractor shall submit a completed
Attachment E, Destruction of Data, within fifteen (15) days of contract completion or termination.
If the Contractor is a government agency, and is exempt from the requirements of this section by statutes,
and the parties have mutually determined that return or destruction is not feasible. Contractor shall adhere
to its required retention schedule.
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