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HomeMy WebLinkAbout000924 Original Contract City of Port Angeles Record # 000924 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND HERRERA ENVIRONMENTAL CONSULTANTS PSA 15-20 Professional Services Agreement RELATING TO: STORMWATER ENGINEERING/ PLANNING SERVICES THIS AGREEMENT is made and entered into this 1U day of nwtv 2015, by and between THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and HERRERA ENVIRONMENTAL CONSULTANTS, a Washington corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT"). WHEREAS, the CITY desires engineering, planning and consulting assistance related to stormwater municipal code; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the Scope of Services as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and/or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I SCOPE OF SERVICES General Scope. The Consultant will accomplish the work as described in scope of services attached in Exhibit A, and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S services, and if they do not meet the Professional Standard of Care the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. Any changes made necessary due to causes outside the CONSULTANT'S reasonable control shall be provided as an extra work herein. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the engineering profession for similar services on similar projects of like size and nature and in compliance with applicable federal, state and local laws. Page 1 of 8 The Scope of Services may be amended upon written approval of both parties. 11 OWNERSHIP OF DOCUMENTS Upon completion of the work, all documents, exhibits, digital photos, or other presentations of the work, with the exception of those standard details and specifications regularly used by the CONSULTANT in its normal course of business, shall upon payment of all amounts rightfully owed by the CITY to the CONSULTANT herein become the property of the CITY for use without restriction and without representation as to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT. However, any alteration of the documents, by the CITY or by others acting through or on behalf of the CITY, will be at the CITY's sole risk. III DESIGNATION OF REPRESENTATIVES Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be subject to the approval of the CITY. IV TIME OF PERFORMANCE The CONSULTANT may begin work upon written direction to proceed from CITY and the duration of the Agreement shall extend through April 30, 2017. The work shall be completed in accordance with the schedule set forth in the attached Exhibit D. V PAYMENT The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibit C. B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non-salary direct costs; subconsultants costs plus 3% fee; shall indicate the specific task or activity in the Scope of Service to which the costs are related; and shall indicate the cumulative total for each task. C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld from payment. i E. Final payment for the balance due to the CONSULTANT will be made after the completion of the work and acceptance by the CITY. Page 2 of 8 F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as agreed to by the parties in writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and reimbursement under this Agreement, including labor, direct non-salary reimbursable costs and outside services, shall not exceed the maximum sum of$115,371.00 The budget for each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon mutual agreement between the two parties, but in any event, the total payment to CONSULTANT shall not exceed $115,371.00. VII INDEPENDENT CONTRACTOR STATUS The relation created by this Agreement is that of owner-independent contractor. The CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by the CITY to its employees. The CONSULTANT, as an independent contractor, has the authority to control and direct the performance within the scope of work. The CONSULTANT shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. VI11 EMPLOYMENT Employees of the CONSULTANT, while engaged in the performance of any work or services under this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the CITY's written consent. IX NONDISCRIMINATION The CONSULTANT shall conduct its business in a manner which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally protected classification and, in particular: A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of nondiscriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Page 3 of 8 Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. X SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the written consent of the CITY. B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, including procurement of materials and equipment, each potential sub-consultant or supplier shall be notified by the CONSULTANT of CONSULTANT's obligations under this Agreement, including the nondiscrimination requirements. XI CHANGES IN WORK Other than changes directed by the CITY as set forth in Section I above, either party may request changes in the Scope of Services. Such changes shall not become part of this Agreement unless and until mutually agreed upon and incorporated herein by written amendments to this Agreement executed by both parties. XII EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services in connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties. XIII TERMINATION OF AGREEMENT A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice to the CONSULTANT. Written notice will be by certified mail sent to the CONSULTANT's designated representative at the address provided by the CONSULTANT. As a condition precedent to termination for cause the CONSULTANT shall be given the notice period to cure such cause and shall have failed to so cure. B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall be made to the CONSULTANT, which, when added to any payments previously made, shall compensate the CONSULTANT for the work completed. C. In the event this Agreement is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY prior to transmittal of final payment to the CONSULTANT. XIV INDEMNIFICATION/HOLD HARMLESS CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including Page 4 of 8 attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the CONSULTANT in performance of this Agreement, except for injuries and damages caused by the sole negligence of the CITY. The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs, including, but not limited to, reasonable attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CITY, the CITY's employees, or agents in connection with the work performed under this Agreement. If the negligence or willful misconduct of both CONSULTANT and the CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. XV INSURANCE The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors. No Limitation. CONSULTANT'S maintenance of insurance as required by the agreement shall not be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity. A. MINIMUM SCOPE OF INSURANCE Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and, 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The CITY shall be named as an insured Page 5 of 8 under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the CITY; and, 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington; and, 4. Professional Liability insurance appropriate to the Consultant's profession. B. MINIMUM AMOUNTS OF INSURANCE Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. OTHER INSURANCE PROVISIONS The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The CONSULTANT's insurance coverage shall be primary insurance as respect the CITY. Any insurance, self-insurance, or insurance pool coverage maintained by the CITY shall be excess of the CONSULTANT's insurance and shall not contribute with it. 2. The CONSULTANT shall provide CITY and all Additional Insureds with written notice of any policy cancellation within two (2) business days of their receipt of such notice. 3. Any payment of deductible or self-insured retention shall be the sole responsibility of the CONSULTANT. 4. The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. VERIFICATION OF COVERAGE CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the CONSULTANT before commencement of the work. Page 6 of 8 XVI APPLICABLE LAW This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. XVII EXHIBITS AND SIGNATURES This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following exhibits are hereby made a part of this Agreement: Exhibit A— Scope of Services Exhibit B — Budget Exhibit C — Consultant Labor Costs and Non-Salary Reimbursable Costs Exhibit D — Schedule of Tasks and Deliverables Page 7 of 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: DAN McKEEN, CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY CONSULTANT HERRERA ENVIRONMENTAL CONSULTANTS ATTEST: Q ftyla�o JENNIFER VENEKLASEN, CITY CLERK TITLE: Page 8 of 8 Exhibit A Scope of Services City of Port Angeles Municipal Code Review to Incorporate LID On March 30, 2015,the City of Port Angeles (City) requested Herrera Environmental Consultants (Herrera)prepare a scope of services to provide code review and update support to help ensure compliance with the low impact development(LID)update and integration provision in the 2013-2018 National Pollutant Discharge Elimination municipal stormwater Phase II permit(NPDES Phase II permit). This scope of services includes a discussion of the activities, assumptions, and deliverables associated with the following tasks: ■ Task I —Preliminary Assessment of Codes and Policies ■ Task 2—Draft Revisions to Applicable City Codes and Policies ■ Task 3 —Planning Commission, City Council, and Public Outreach Support ■ Task 4—Implementation Tools for the Development Community ■ Task 5 —Project Management/Contract Administration Zenovic and Associates and CPD Solutions will serve as subconsultants to Herrera for this project(referred to in this scope of work as the Herrera team). Task 1 — Preliminary Assessment of Codes and Policies At the beginning of the project, the Herrera team will work with the City to facilitate a code update/ integration kickoff meeting for City staff who will be directly involved in the code and policy review process. This meeting will include a short presentation and overview of the LID Code Update and Integration Toolkit developed for use by Phase If permittees and supporting materials that Herrera has successfully used in past LID code review processes. The kickoff meeting will also cover the following: ■ Summary of the LID Integration requirements in the NPDES Phase II permit ■ Summary of the level of effort required from City staff to support the LID integration process ■ Description of the process the City will use to meet this permit requirement ■ Explanation of the expectations and roles that selected staff members will play in helping the City meet this permit requirement Following the kickoff meeting,the Herrera team will review relevant sections of the Port Angeles Municipal Code (PAMC) and other applicable documents (summarized below) to identify which elements satisfy the NPDES Phase II permit requirements and which elements need to be revised or updated to minimize impervious surfaces, native vegetation loss, and stormwater runoff. The intent of the revisions will be to make low impact development(LID)the preferred and commonly-used approach to site development. April 14, 2015 1 of 6 Herrera Environmental Consultants Exhibit A The codes and documents proposed for review include the following: • PANIC, Title 11 —Streets, Sidewalks, and Street Trees ■ PANIC, Chapter 13.63 — Stommwater—Utility and Regulations ■ PANIC, Title 14—Buildings and Construction ■ PANIC, Title 15 —Environment ■ PANIC,Title 16 —Subdivisions ■ PANIC, Title 17—Zoning ■ Urban Services Standards and Guidelines ■ Citywide Comprehensive Plan (2010) ■ Other City documents identified by City staff during the kickoff meeting, as budget allows The Herrera team will work with appropriate City staff members to review the codes and documents listed above, noting potential barriers and conflicts that will inhibit the use of LID practices. The topic and subtopics reviewed, a section/page reference for relevant sections, and a summary of the existing text and the conflict/gap that was identified(if any)will be recorded in a similar review form to what is included in the LID Code Update and Integration Toolkit. The results of this preliminary review will be discussed at a Preliminary Findings meeting. Separate topic work sessions will be scheduled as needed to develop redlines/new language or to further discuss specific topic areas. The Herrera team will also review stormwater codes and ordinances for any gaps in development requirements such as maintenance of private stormwater best management practices (BMPs), flow control requirements in capacity constrained systems,types of BMPs accepted in public right-of-way (ROW), and downspout control requirements. The Herrera team will also review possible credits for inspections of private stormwater systems and stormwater fee requirements as compared to other jurisdictions. Results from this review will be summarized in a technical memorandum separate from the review forms, but will also be discussed at the Preliminary Findings meeting. Assumptions ■ The City will identify and invite other City staff to participate on the review team. City staff involvement for this task will include reviewing deliverables prepared by the Herrera team and attendance at up to two meetings. ■ One Herrera team member will attend a code update/ integration kickoff meeting in May 2015 ■ One Herrera team member will attend a Preliminary Findings meeting(or conference call)to discuss the draft review forms in July 2015 Deliverables ■ Draft review forms (from the LID Code Update/Integration Toolkit) for the PANIC by June 19, 2015 April 14, 2015 2 of 6 Herrera Environmental Consultants Exhibit A ■ Draft review forms for the Urban Services Standards and Guidelines by June 30, 2015 ■ Draft review forms for the Citywide Comprehensive Plan by July 10, 2015 ■ Draft technical memorandum summarizing private stormwater BMP maintenance approaches, acceptable BMPs in the ROW, and incentive programs by July 10, 2015 ■ Final review forms that incorporate comments/edits provided by City staff by August 14, 2015 ■ Final technical memorandum by August 14, 2015 Task 2 —Draft Revisions to Applicable City Codes and Policies The Herrera team will use the results from the Task 1 code and policy review to develop draft revisions that satisfy the NPDES Phase II permit requirements and help to make LID more implementable in the City. During this process, the Herrera team will suggest innovative and incentive-based approaches to fulfill the goals of the NPDES Phase II permit. The Herrera team will provide City staff with draft redlines/new language for the codes and documents with identified gaps in Task 1 organized by code/document section. The Herrera team will also prepare summary sheets organized by code/document section that summarize the existing language, suggested revisions to the existing text(redlines/new language),the type of gap (required, preferred, or optional), and a section for the City to track their decision process (amend existing language, develop new language, or decide not to incorporate any changes). If the City decides not to incorporate any changes,the reason why should also be documented (e.g., competing needs such as ADA requirements conflict with reducing sidewalks widths). Assumptions ■ This task is expected to include significant coordination with City staff regarding the recommended updates to ensure that internal and external stakeholders will be amenable to the proposed code changes. ■ Up to two Herrera team members will attend up to three half-day meetings in August and September 2015 to discuss the draft redlines/new language. The following meetings are anticipated: • One meeting to discuss proposed changes to the PANIC • One meeting to discuss proposed changes to the Urban Services Standards and Guidelines • One meeting to discuss proposed changes to the Comprehensive Plan and other City documents identified for review Deliverables ■ Summary sheet (including draft redlines/new language) for the PANIC by July 31, 2015 ■ Summary sheet(including draft redlines/new language) for the Urban Services Standards and Guidelines by August 7, 2015 ■ Summary sheet(including draft redlines/new language) for the Citywide Comprehensive Plan by August 14, 2015 April 14, 2015 3 of 6 Herrera Environmental Consultants Exhibit A ■ Revised draft redlines/new language for codes and documents (for public review process) by October 15, 2015 ■ Final language for codes and documents (incorporating comments from public review process) by April 15, 2016 Task 3 — Planning Commission, City Council, and Public Outreach Support The Herrera team will provide support and technical assistance to staff during the City's adoption of changes to codes and standards. This may include presenting materials directly to the Planning Commission and City Council or assisting staff as they make these presentations. It is anticipated that the City will lead the coordination with the Planning Commission and City Council required for this task. The Herrera team will provide technical assistance with developing Powerpoint presentations and handouts for Planning Commission and City Council presentations. The Herrera team will also assist with the following public outreach support: ■ Up to three press releases ■ Up to three public outreach documents ■ Handout summarizing changes made through the LID code integration process ■ Web and social media strategy (approach and corresponding schedule) to engage members of the Port Angeles community Assumptions ■ The City will lead coordination with the Planning Commission and City Council required for this task. ■ One Herrera team member will attend up to two Planning Commission/ City Council meetings in the fall of 2015 and/or the spring of 2016 ■ Handouts for the Planning Commission and City Council are expected to be 1-to 2-page factsheets with minimal graphics ■ This task includes development of the following public outreach materials: • Press releases (up to 3) • Public outreach documents (1- to 2-page handouts or brochures) • Handout summarizing changes made through the LID code integration process (up to 4 pages long) Deliverables ■ PowerPoint presentation and supporting handouts for up to two Planning Commission/City Council meetings ■ Draft and final text for up to three press releases ■ E-mail summarizing the proposed web and social media strategy by September 4, 2015 ■ Draft public outreach documents by September 18, 2015 ■ Final public outreach documents by October 15, 2015 ■ Draft handout summarizing changes made through the LID code integration process by October 15, 2015 April 14, 2015 4 of 6 Herrera Environmental Consultants Exhibit A ■ Final handout summarizing changes made through the LID code integration process by April 15, 2016 Task 4 — Implementation Tools for the Development Community The Herrera team will assist the City with preparing a set of implementation tools for the development community. The following list is included in this scope of work; however, additional tools may be added through a scope and budget amendment: ■ Factsheet on how to implement the new LID requirements for Single- Family Residential(SFR)properties ■ Factsheet on how to implement the new LID requirements for a small commercial property ■ Factsheet summarizing the compost-amended soil requirements ■ Work sheet for selecting BMPs and corresponding design standards on small sites ■ Erosion and sediment control plan for small sites ■ A minimum of three design scenarios with cost estimates/analysis to ensure feasibility of typical Port Angeles land use development ■ Development review check list Several of these implementation tools (factsheets and work sheet) will be vetted by members of Built Green of Clallam County (and/or the North Peninsula Building Association)to ensure that they are useful tools that contain helpful information and will be implemented by members of these groups (which represent the Development Community in Clallam County). The remaining implementation tools (erosion and sediment control plan, design scenarios, and development review check list)will be reviewed by City staff only. Assumptions ■ An initial planning meeting will be held with members of Built Green of Clallam Comity (and/or the North Peninsula Building Association), City staff, and up to two members of the Herrera team to gather input on the initial list of implementation tools, collect ideas on content/useful information that should be included in each tool, and provide examples of tools used by other Jurisdictions to determine which layouts/levels of detail are preferred by the development community in January 2016 ■ This task includes development of the following: o Three factsheets on the new LID requirements and compost-amended soil requirements (2 to 4 pages long) o Worksheet(up to 4 pages long) o An erosion and sediment control plan for small sites (CAD file that prints on one or two 1 I x17 sheets) o Development review checklist(up to 4 pages long) April 14, 2015 5 of 6 Herrera Environmental Consultants Exhibit A ■ The three design scenarios will be based on recent(within the past 5 years) typical projects within the City of Port Angeles o Design scenarios will compare the current approach with the revised Minimum Requirement(MR)45 requirements and project thresholds for MR#6 and #7 that are included in the 2013-2018 NPDES Phase lI Permit. ■ Two rounds of review are included for each implementation tool. Deliverables ■ Draft design scenarios (for City review) by December 4, 2015 ■ Revised draft design scenarios (to present at the initial planning meeting) by January 8, 2016 ■ Draft factsheets and work sheet(for City review) by February 19, 2016 ■ Draft erosion and sediment control plan and checklist(for City review) by March 4, 2016 ■ Revised draft factsheets and work sheet(for Development Community Review) by March 18, 2016 ■ Final factsheets,work sheet, design scenarios, erosion and sediment control plan, and checklist by September 1, 2016 Task 5 — Project Management/Contract Administration Herrera will be responsible for ongoing management and contract administration of this project, including tracking and updating the project schedule, preparing invoices, and coordinating work efforts with the City's project manager, Jonathan Boehme. Herrera's project manager(Rebecca Dugopolski)will have phone and e-mail contact with Jonathan Boehme on an as-needed basis. Deliverables ■ Monthly invoices and progress reports ■ Project schedule ■ Proactive communications via email regarding issues potentially affecting scope, schedule, and/or budget. April 94, 2015 6 of 6 Herrera Environmental Consultants EXHIBIT B Municipal Code Review to Incorporate LID PSA 15-20 Budget Ta l l�ecrxp�x©n Cat; Task 1.0: Preliminary Assessment of Codes and Policies $28,944 Task 2.0: Draft Revisions to Applicable City Codes and Policies $29,592 Task 3.0: Planning Commission, UAC, City Council, and Public Outreach Support $16,532 Task 4.0: Implementation Tools for the Development Community $34,173 Task 4.0: Project Management/ Contract Administration $6,130 TOTAL: $1 15,371 i i EXHIBIT C Municipal Code Review to Incorporate LID PSA 15-20 Consultant Labor Costs �er�t�nnel I�ab4r l�at� aur Lenth, John Practice Director $55.52 Campbell, Art Principal Planner $48.72 Busiek,Brian Senior Engineer $46.84 Dugopolski, $43.45 Rebecca Project Engineer Gifford,Kristina Senior Planner $39.21 Forester,Kate Staff Scientist $31.70 Echterling, $27.25 Caitlyn Engineer Turnidge,Laura Project CAD/GIS $35.84 Tonkikh,Natalya Accounting Staff $21.50 Jackowich, Senior Administrative $28.22 Pamela Coordinator s Libor©v�r�ead�.20 % >11=ee o� Bu�rdned Labor�1�°l� Fee on Subconsultants a 3% Direct Non-Salary Reimbursable Costs �xpe�a � Rate 'ravel �n�t host. Ferry y (round $34.60 trip) Auto Use Mile $0.575 | EXHIBIT D yS/\ l5-I0 City of Port Angeles Municipal Code Review to Incorporate LID Schedule of Tasks and Deliverables Task Ddivo,uh1c [imdiue Task I —Preliminary Assessment of Codes and Policies Draft Revi Forms for C od eO p date Worksheets Julv lO 2815 Draft Memorandum for Maintenance,8KdPx'and Draft Technical Memorandum ]u|y10.2015 _lDcenh!es_-___.___-_____-___-______-__ Final Review Forms for Code Update Final Worksheets August )4.201j —-----------------���������������� Final K4umomuJum for&4ainmmuuou,RK1Ya.and Final Technical Memorandum August \4,20l5 _lycen�b��_.......... _—_-------'______......... _-________— Task 2—Draft Revisions to Applicable City Codes and Policies Summary sheet(including draft redlines/new VVodmhcdx /\uYoo' >4.20|j language) Revised draft red]ines/new-la.!IBP�4'E-—-------------------- Draft Codes and Standards October 15,20 Final Lan Final Code and Standards il 15,20|6 2015 Task 3—Planning Com mission, City Council, and Public Outreach Support Draft Outreach Materials Draft Materials September 18, Final Outreach Documents Final Materials October 15,20\-5 Draft LID Code changes Draft Handout October 15 2015 Final LID Code changes Final Handout April 15 2016 Task4-1 I in plementation Tools for the Development Community Draft Developer Tool Kit Draft Materials March 18,2016 Final Developer Tool Kit Final M ial September l 2016 Task 5—Project Management/ Contract Administration Invoices,Progress Reports,Schedule Invoices May 20)5through December 2016 April Y4' 20Y5 1 u[l