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Home My WebLink About001023 Original ContractUS Department of Transportation Federal Lands Access Program Federal Highway Administration Match Agreement State: Washington Project Number /Name Parties to this Agreement: WA PORT ANGELES (1), Race Street U.S. Department of Transportation Federal Highway Administration Western Federal Lands Highway Division, FHWA and City of Port Angeles Purpose of Agreement: City of Port Angeles Record # 001023 Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Vancouver, WA 98661 The purpose of this agreement is to document the intent of City of Port Angeles to meet its match requirement for the subject project as authorized under the Moving Ahead for Progress in the 21st Century Act (MAP -21), Title 23 U.S.0 120(b). With this agreement, Western Federal Lands Highway Division, FHWA authorizes this project as eligible for federal participation. The purpose of this project is to support the architectural and engineering documents that will drive this projects completion. This agreement does not commit the parties to complete the project, but, rather sets forth the respective responsibilities as the project proceeds. Any subsequent decisions to complete final design and to construct the project will depend on authorizing legislation, NEPA analysis, availability of appropriations, and matching funds at the time of obligation. The authority for FHWA to enter into this agreement is under Title 23 U.S.C. Section 204. Funding: The Federal Lands Access Program of the Moving Ahead for Progress in the 21st Century Act (MAP -21) authorizes FHWA to provide funding for specific projects. The Program Decision Committee (PDC), consisting of FHWA, the State of Washington, and an organization representing the local agencies of the state, is designated to jointly decide upon projects funded in the state. The PDC has decided to provide funding for the development of this project and to program the project for construction in FY 2016 under the Washington State Federal Lands Access Program. All Access Program expenditures associated with this project after execution of this match agreement will need to be matched by a Non- Federal source, by other Federal funds other than those made available under Titles 23 and 49 of the United States Code, or by funds made available under 23 U.S.C. 202 and 203. The matching requirement under MAP -21 will be met by City of Port Angeles and other agencies that have committed to the project in subsequent agreements. The forms of match may be those consistent with the 'Federal-Aid Guidance Non - Federal Matching Requirements' ( http : / /www.fhwa.dot.gov /legsregs/ directives / policy /fedaid_guidance_nfmr.htm) as shown in the Funding Plan. In the state of Washington, the match rate is 13.50% of the total project cost. WA PORT ANGELES (1) Race Street Page 1 of 6 doc ver: 05.22.2015 g �0, * US Department of Transportation Federal Lands Access Program Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Federal Highway Administration Match Agreement Vancouver, WA 98661 Budget: The following documents the expected costs of this project and the Match required: Item Amount Planning Preliminary Engineering $472,300 Construction Construction Engineering Contingency - Contract Mods Total Estimated Cost: $472,300 Match Rate Required (23 USC 120): 13.50% * Local share calculated per FLAP implementation guidance, Value of Match Required *: S63,761 http: / /www.fhwa. dot. gov /map21 /guidance /guideflap.cfm. WA PORT ANGELES (1) Race Street Page 2 of 6 doc ver: 05.22.2015 0 US Department of Transportation Federal Highway Administration Federal Lands Access Program Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Match Agreement Vancouver, WA 98661 Estimated costs and fiscal year (FY) for the funding are based on the best budgeting and scheduling information known at this time. The final cash Match will be determined based on actual expenditures at the conclusion of project work. Matching cash funds in FHWA receipt may need to be supplemented, or returned, once actual expenditures are determined. As noted under Modifications, if costs increase over the amount within this agreement, the PDC will consult with the signing agency before granting approval. The following agencies have agreed to contribute the amounts shown which will reduce the federal share by the same amount. The Funding Plan is as follows (Includes all agencies that are cooperating in the project): Agency Contributions: Phase Agency Form Due Received Value Comment PE City of Port Angeles Cash 10/1/2016 $63,760 Economic Development Fund and In- Kind contributions Total: $63,760 Total W/O Toll Credits: $63,760 City of Port Angeles is ONLY responsible for their respective match as shown above. Valuation of real property, services, materials, equipment, and use of facilities will be established at fair market value (FMV), as determined by applicable Federal grant administration regulations and Federal Cost Principles [2 CFR 200]. Final in -kind match will be determined based on actual expenditures at the conclusion of project work in order to determine the minimum match commitment has been met. The value of in -kind match may need to be supplemented in order to meet the minimum match requirement. If the value of in -kind match is in excess of the minimum match, the excess value will not be returned or reimbursed. Records: Costs (both cash and non -cash) along with third party in -kind contributions counting towards satisfying a cost sharing or matching requirement must be verifiable from the records of grantees and subgrantee or cost -type contractors. These records must show how the value placed was derived. Federal Highway Contributions: Phase Fund FY Amount Comment PE G20E 2016 $10,000 WFLHD S &O PE G20E 2016 $398,540 Total: $408,540 Federal Lands Access Program funds are administered by FHWA and are subject to annual appropriations from Congress. This document does not commit FHWA to advance the projector provide funds for the project, but provides required matching if FHWA expends funds to advance the project. WA PORT ANGELES (1) Race Street Page 3 of 6 doc ver: 05.22.2015 US Department of Transportation Federal Highway Administration Modification: Federal Lands Access Program Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Match Agreement Vancouver, WA 98661 This agreement may be updated periodically by mutual written consent of all parties. If project costs increase and are approved by the PDC, this funding agreement will be modified by mutual consent of all parties. Delivery Agency and Fund Transfers: City of Port Angeles has been selected to deliver this project. A Reimbursable Agreement will be set up at a future date by the Project Manager. City of Port Angeles will invoice for appropriate charges through their accounting system up to the amount shown in the Funding Plan for Federal Highway Contributions. This project is authorized to use a Tapered Match. Under this approach, the non - Federal match is imposed over the entire project rather than individual progress payments. Timing of all fund transfers are specified in the Funding Plan. Tapered Match is authorized because it will result in an earlier completion date. Funds Transaction Information: Please contact the following individuals to set up the funds transaction: FHWA: City of Port Angeles Neal Christensen, Federal Lands Access Program Manager Byron Olson, Chief Financial Officer /Finance Director Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Vancouver, WA 98661 (360) 619 -7780 neal.christensen @dot.gov WA PORT ANGELES (1) Race Street 321 E. 5th Street Port Angeles, WA 98632 (360) 417 -4601 bolson @cityofpa.us Page 4 of 6 doc ver: 05.22.2015 US Department of Transportation Federal Lands Access Program Federal Highway Administration Match Agreement This Agreement shall be effective as of the date of the last signature: City of Port Angeles Approved By: Dan McKeen, City Manager WA PORT ANGELES (1) Race Street Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Date Vancouver, WA 98661 Page 5 of 6 doc ver: 05.22.2015 Ar! US Department of Transportation Federal Highway Administration Federal Lands Access Program Match Agreement U.S. Department of Transportation Federal Highway Administration Western Federal Lands Highway Division, FHWA Approved By: Dan Donovan, Director of Program Administration WA PORT ANGELES (1) Race Street Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Date Vancouver, WA 98661 Page 6 of 6 doc ver: 05.22.2015 US Department of Transportation Federal Highway. Administration Federal Lands Access Program Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Match Agreement Vancouver, WA 98661 U.S. Department of Transportation Federal Highway Administration Western Federal Lands Highway Division, FHWA Approved By: a,Tnonfoi, Director of Program Administration WA PORT ANGELES (1) Race Street Date Page 6 of 6 doc ver: 05.22.2015 US Department of Transportation Federal Lands Access Program Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Federal Highway Administration Match Agreement Vancouver, WA 98661 This Agreement shall be effective as of the date of the last signature: City of Port Angeles Approved By: Dan McKeen, City Manager Date WA PORT ANGELES (1) Race Street Page 5 of 6 doc ver:05.22.2015