HomeMy WebLinkAbout001042 Original Contract City of Port Angeles
Record # 001042
OPTC Annual Agreement 12016
PO Box 670
Port Angeles, WA 98362
360-452-8552 • 1-800-942-4042
' info @olympicpeninsula.org
( r l www.olympicpeninsula.org
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2016 Operating Agreement
This Agreement is made on the date last signed by the Partners below, between the Olympic
Peninsula Visitor Bureau (a 501(c)-6 non-profit corporation), and the following: Forks Chamber of
Commerce, City of Port Townsend,City of Sequim, City of Port Angeles, Clallam Bay/Sekiu Chamber of
Commerce, Jefferson County Tourism Coordinating Council, including Port Hadlock, Port Ludlow,
Quilcene, Brinnon and West Jefferson County, Lake Quinault Innkeepers Association and Neah Bay
Chamber of Commerce.
RECITALS
A. The Partners wish to undertake cooperative marketing activities in order to promote tourism on the
Olympic Peninsula.
B. In order to conduct these cooperative activities, the Partners have determined that it is in their best
interests to form a partnership as set forth in this agreement.
AGREEMENT
In consideration of the mutual covenants contained in this Agreement,the Partners agree as follows:
1. The Partners shall operate as a committee of the Olympic Peninsula Visitor Bureau ("OPVB"). New
members may be added by an amendment to this Agreement. Written consent of a majority of the
members shall be required to add a new member.
2. The OPVB will be the administrative service provider and will keep financial records and accounts on
behalf of the Olympic Peninsula Tourism Commission ("OPTC"). These services include, but are not
limited to, staffing, project coordination, fulfillment, accounting, financial record keeping and other
administrative tasks. The Partners agree to pay a monthly fee to the OPVB for these administrative
services.
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3. In 2016,Olympic Peninsula Tourism Commission partners include:
a. Olympic Peninsula Visitor Bureau (Clallam County), of 618 South Peabody Street, Suite F, Port
Angeles,WA
b. Forks Chamber of Commerce, of 1411 South Forks Avenue, Forks,WA
c. City of Port Townsend,of 250 Madison Street,Suite 2, Port Townsend,WA
d. City of Sequim,of 152 West Cedar Street,Sequim,WA
e. City of Port Angeles,of 321 East 5`"Street, Port Angeles,WA
f. Clallam Bay/Sekiu Chamber of Commerce,of P.O. Box 355,Clallam Bay,WA
g. Jefferson County Tourism Coordinating Council -West Jefferson County, of 2023 East Sims Way,
Suite 308, Port Townsend,WA
h. Jefferson County Tourism Coordinating Council-Port Hadlock/Tri Area,of 2023 East Sims Way,
Suite 308, Port Townsend,WA
i. Jefferson County Tourism Coordinating Council - Port Ludlow, of 2023 East Sims Way, Suite 308,
Port Townsend,WA
j. Jefferson County Tourism Coordinating Council -Quilcene/Brinnon, of 2023 East Sims Way, Suite
308, Port Townsend,WA
k. Lake Quinault Innkeepers Association,of 1111 North Tacoma Avenue,Tacoma,WA
I. Neah Bay Chamber of Commerce, of P.O. Box 249, Neah Bay,WA
4. Each partner has committed to the following investments to finance the marketing efforts for 2016:
a. Olympic Peninsula Visitor Bureau (Clallam County)-$42,000
b. Forks Chamber of Commerce-$9,680
c. City of Port Townsend-$20,000
d. City of Sequim- $10,000
e. City of Port Angeles-$26,000
f. Clallam Bay/Sekiu Chamber of Commerce-$2,500
g. Jefferson County Tourism Coordinating Council-$27,000
h. Lake Quinault Innkeepers-$5,000
i. Neah Bay Chamber of Commerce-$2,500
Total: $144,680
The contribution amounts in Section 4 may be amended by the Parties by letter of agreement,without
needing to amend the entire Agreement.
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5. SCOPE AND DESCRIPTION
The Partners agree to cooperatively market and promote the Olympic Peninsula, advocate for issues
that affect tourism, and serve as liaison and conduit for information exchange between government
and industry.
6. CONTRIBUTIONS
Contributions of individual Partners shall be billed monthly for contract services and all other
expenses incurred. Billing will be based on a percentage of individual contribution to the overall
budget as set forth in Section 4 of this Agreement.
7. RECORDS AND ACCOUNTING
The Olympic Peninsula Visitor Bureau shall maintain a complete set of records, statements, and
accounts concerning the total operation of the joint partnership. All the books will be open at all
times for inspection and examination by the Partners.
8.VOTING
Each partner will have one (1) vote in deciding matters. A quorum of 7 partners is required to
conduct business. Majority rules. If a partner cannot be present, their vote may be proxied to the
administration before the vote is called.A total of 12 votes only will be tallied.
9. PROPERTY
Intellectual, personal and real property purchased with resources of the Partners will be in the
custody of the OPVB, but title shall remain with the Partners. The logo, and associated intellectual
property rights, is the property of the Partners, each of whom has an undivided interest in those
rights.
If a Partner withdraws from the Commission, they are obligated to their share of the existing debt
for the term of this contract,which must be paid within 60 days of their notification to OPTC.
The use of the logo is primarily intended for projects and promotions done on behalf of the Olympic
Peninsula Tourism Commission; however, each Partner may use the logo in the Partner's marketing
materials to support branding of the Olympic Peninsula. Leads generated as a result of each
Partner's logo-branded marketing will be shared among the Partners. The Olympic Peninsula
Tourism Commission logos are as follows:
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10. SIGNATURES
This Agreement may be executed in counterparts, each of which shall be deemed to be an original,
but all of which,taken together,shall constitute one and the same agreement.
11. TERM
The fiscal year of this partnership shall commence on January 1 and close on December 31 of each
year of operation. This agreement will continue from year to year until dissolved or amended by a
2/3 majority vote of the partners.
In witness whereof, the Partners executed this agreement on the date indicated below by the
signing Partner.
Marsha Massey, Exec. Dir./Olympic eninsula Visitor Bureau Date
Dan McKeen, City Manager,City of Port Angeles Date
2016 Signatories:
Olympic Peninsula Visitor Bureau: Marsha Massey, Executive Director
Forks Chamber of Commerce: Lissy Andros, Executive Director
City of Port Townsend: David Timmons,City Manager
City of Sequim: Charlie Bush,City Manager
City of Port Angeles: Dan McKeen,City Manager(revised)
Clallam Bay/Sekiu Chamber of Commerce: Ali Baker,Chito Beach Resort
Jefferson Co.TCC/West Jefferson Co: Kyle Forgey, Kalaloch Lodge
Jefferson Co.TCC/Tri-Area: Allison DuRoi, Beach Cottages on Marrowstone
Jefferson Co.TCC/Port Ludlow: Bill Roney,Gateway Visitor Center
Jefferson Co.TCC/Quilcene-Brinnon: Joy Baisch, Emerald Towns Alliance
Lake Quinault Innkeepers: Peter Bailey,Quinault River Inn
Neah Bay Chamber of Commerce: Mike Rainey, Makah Tribe, Business Enterprise Manager
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