HomeMy WebLinkAboutMinutes 12/08/2015 Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
December 8, 2015
3:00 p.m.
L Call To Order
Chair Lynn Bedford called the meeting to order at 3:01 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Vice Chair Lee Whetham, Dan Gase, Sissi Bruch(3:12)
Other Councilmembers Absent: Mayor Dan DiGuilio, Patrick Downie, Brad Collins,
Cherie Kidd
UAC Members Present: Betsey Wharton, Chair Lynn Bedford, Rob Feller
UAC Members Absent: None
Staff Present: Craig Fulton, Gregg King, William Bloor, Mike Puntenney,
James Burke, Tom McCabe, Jeff Bender, Michelle Hale
Others Present: Two Citizens
Burt Clothier- Robinson-Noble
Michael Krautkramer- Robinson-Noble
III. Approval Of Minutes
Vice Chairman Lee Whetham requested a motion to approve the minutes of November 10, 2015.
Betsey Wharton seconded the motion, which carried unanimously.
IV. Late Items:
None
V. Discussion Items:
A. 2015 Hydrogeologic Services Feasibility Study
Craig Fulton provided an introduction to the City of Port Angeles' preliminary exploration for
the development of new ground water sources to supplement the current surface water sources
from the Elwha River. The City contracted with Robinson-Noble to provide a groundwater
source feasibility assessment to research the potential of producing groundwater from one or
more wells within or in proximity to the City limits (Phase 1).
Burt Clothier and Michael Krautkramer of Robinson-Noble presented a PowerPoint briefing of
the results of the Phase 1 analysis. The study involved the acquisition and review of inforination
available from published reports and agency files that was used as the basis for describing the
hydrogeologic settings of the study area and identifying specific groundwater regimes within the
greater Port Angeles area. If one or more areas are identified with a reasonable expectation of
success in developing a new source well, the second phase(2), would be to perfonn a
preliminary assessment of the water right situation to identify possible complicating aspects in
the proposed groundwater withdrawal. The third phase (3) would be to secure drilling
agreements and to drill test wells. It is anticipated that three test wells would be required. The
fourth and final phase (4) would be to secure water right pennit(s), construct product wells,
transmission mains, and pumping facilities. Craig Fulton discussed the phases and spoke of
bringing in the future, a request to the UAC to move forward with phase 2, subject to available
funds. A lengthy discussion followed.
B. Interagency Agreement with Department of Ecology for Local Source
Control Program
James Burke explained the grant funding being offered to the City to support the temporary full
time, 24-month tenn employment position dedicated to small business education and technical
assistance for applying best management practices in handling hazardous and dangerous wastes,
stonnwater, solid waste and spill prevention. The Department of Ecology is providing the City a
grant for the Local Source Control Program in an amount of$218,890. No City matching funds
are required. Discussion followed.
Dan Gase moved to recommend City Council to approve and authorize the City Manager
to sign an agreement accepting a grant in the amount of$218,890 from the Washington
State Department of Ecology, and to make minor modifications to the contract, if
necessary. Sissi Bruch seconded the motion, which carried unanimously.
C. Department of Ecology Coordinated Prevention Grant Acceptance
James Burke reviewed the City's application for a two year Coordinated Prevention Grant (CPG)
for July 2015-June 2017 that has been approved by Department of Ecology(DOE). The grant is
for the moderate risk waste collection (collection/operations/disposal) and the waste reduction
and recycling program. The Department of Ecology is providing the City the Coordinated
Prevention Grant for a total eligible amount of$159,000. The grant is based on a 75/25 snatch.
The City's share is $39,750, with the balance being funded by DOE in the amount of$119,250.
The total eligible costs are broken into two categories: residential moderate risk waste operations
($138,000) and waste reduction and recycling education and outreach($21,000). The City has
participated in this program for more than 15 years. Discussion followed.
Sissi Bruch moved to recommend City Council to authorize the Director of Public Works
to sign the Department of Ecology Coordinated Prevention Grant W2RCPG-1517
PoAnPW-00024 and any future amendments or agreements. Dan Gase seconded the
motion, which carried unanimously.
D. Landfill Bluff Stabilization Construction Management Agreement
Amendment No. 2
Mike Puntenney reviewed the construction management services of the Port Angeles Landfill
Stabilization Project. Due to the discovery of large amounts of asbestos and the resulting claim
from the construction contractor, Anchor QEA has provided a substantial amount of additional
support to prepare the City to equitably resolve the asbestos claim. Schedule impacts due to the
asbestos and other issues have extended the completion date from November 2015 to the end of
January 2016, requiring Anchor QEA to be onsite longer. The construction contract has a
liquidated damages clause in the amount of$5,000 per calendar day for delays beyond the
scheduled completion date. Pending final settlement of the asbestos claim, some liquidated
damages may result which could offset part or all of the cost of the additional time Anchor QEA
will be needed to support this project. Anchor QEA has analyzed a budget increase of$80,000
as the amount they projected to be needed as per Amendment No. 2. The professional services
agreement is an hourly contract, so the City will only be charged for the actual effort that the
construction management finn uses. Discussion followed. Vice Chair Lee Whetham asked
when a report would be issued regarding the apprenticeship utilization program passed by City
Council. Craig Fulton stated he would provide a report on this program and the project costs
when construction has wrapped up and all data has come in.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign
Amendment No. 2 to the Professional Services Agreement with Anchor QEA increasing the
value by$80,000 for a revised maximum not-to-exceed amount of$1,728,927. Vice Chair
Lee Whetham seconded the motion, which carried unanimously.
E. Combined Sewer Overflow Phase 2 Construction Management Services
Amendment No. 1
Mike Puntenney discussed the contract with Vanir Construction Management to provide
construction management services for the Combined Sewer Overflow (CSO) Phase II, Project
WW1008. This project is the final phase of the City's CSO Reduction Program approved by the
Department of Ecology. The project reduces CSOs to the Port Angeles Harbor in compliance
with terms of Agreed Order 3853. Amendment No. 1 provides additional compensation for
construction management professional services to compensate for time impacts. Discussion
followed.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign
Amendment No. 1 to the Professional Services Agreement with Vanir Construction
Management, Inc. increasing the value by $360,099 for a revised maximum not-to-exceed
amount of$1,923,825. Vice Chair Lee Whetham seconded the motion, which carried
unanimously.
i
VI. Information Only Item
None
VII. Next Meeting Date: January 12, 2016—CANCELLED
February 9, 2016
VIII. Adjournment: 4:31 p.m.
A t � f
Lynn Bedford, Ch 'r Michelle Hale, Administrative Specialist II