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Home My WebLink About000794 Amendment 000794 AMENDMENT NO. 1 TO THE SERVICE AGREEMENT BETWEEN THE THE CITY OF PORT ANGELES AND ADS ENVIRONMENTAL SERVICES, LLC. PROJECT WW14-2014 RELATING TO: CSO FLOW MONITORING—2016 CONTRACT EXTENSION THIS AMENDMENT NO. 1 is made and entered into as of the date of the last signature affixed below, by and between THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and ADS Environmental Services, LLC., a Washington Corporation (hereinafter called the "CONSULTANT"). WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on July 1, 2014, (the AGREEMENT) and WHEREAS, the CITY desires to amend the AGREEMENT to amend the Scope of Work, Budget, and Time of Performance. NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in this AMENDMENT, the original AGREEMENT is hereby amended as follows: I REVISED SCOPE OF WORK The amended scope of professional services to be performed and the results to be achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit A to Amendment 1. The Tasks in Exhibit A are in addition to the Tasks in Section 01010 SUMMARY OF WORK in the original Agreement. The Scope of Work shall include all services and material necessary to accomplish the work. II TIME OF PERFORMANCE The work for all Tasks shall be completed by January 15, 2017. III MAXIMUM COMPENSATION The CONSULTANT'S total compensation and reimbursement for this Amendment are stated in the attached Exhibit B of this Amendment. The maximum compensation amount, referenced in Section 00301-2 of the Agreement, is amended from $127,221.25 to $154,092.21, an increase of$26,870.96. The budget for any Task may be further adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of$154,092.21 is not exceeded. Service Agreement, Page 1 5/23/2016 WW14-2014, Amendment No. 1 IV EXHIBITS AND SIGNATURES This Amendment together with the original Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following exhibits are hereby made part of this Amendment Exhibit A—Scope of Work Exhibit B —Budget Summary In WITNESS THEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the date and year of the last signature below. CITY OF PORT ANGELES ADS ENVIRONMENTAL SERVICES, LLC. Bye y By: Dan McKeen , City Manager Title:Nfcz f G$IQ40,4— Date: U A1,¢, 010 Date:—5� i , a-01 U ATTEST: �( Jennifer Veneklasen, City Cler APPR VEDAS TO FORM: Wi lam E. Bloor, City Attorney Service Agreement, Page 2 5/23/2016 WW14-2014, Amendment No. 1 Service Agreement WW14-2014 EXHIBIT A SCOPE OF WORK Task 1 —Flow Monitoring Field Service The Contractor will perform site maintenance at CSO 006, 007, and 008. In 2016 the City intends to make changes to CSO 6, 7, replacing ADS monitoring equipment with monitoring equipment connected to the WWTP Supervisory Control and Data Acquisition (SCADA) system. CSO 008 will be eliminated following the completion of CSO Phase II construction project, scheduled for completion in 2016. The Contractor shall not be entitled to any adjustment in the contract or other unit pricing should a CSO site be discontinued by the City for monitoring, inspections, reporting, or any other work. Basic site maintenance includes: flow meter battery replacement, swap out of flow monitor, cleaning of the depth and velocity sensors, and checking of the installation to make sure that the ring is secure in the pipe. Extended site maintenance includes: additional manual confirmations (as determined by data review), sensor replacement, and equipment configuration changes. The Contractor shall provide all spare parts at the Contractor's expense to maintain the equipment. Those spare parts shall be maintained at the Contractor's closest office to the project site. A minimum of 10% of the major hardware component spare parts will be required. The Contracted party will provide 3 business day repair response time (a business day is Monday through Friday and excluding the following holidays): Holiday: New Year's Day Martin Luther King Jr. Birthday President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day Following Thanksgiving Day Christmas Day Task 2 —Monitoring System Uptime, Data Analysis, and Reports The Contractor shall provide a system-wide uptime of 95% or greater at CSO 006, 007, 008, 010, & 013. Uptime is defined as the number of valid 15-minute flow data points divided by the total number of 15-minute intervals in the month.The contractor will monitor the flows and remotely review the data twice weekly for the contract period("monitoring period"). If the analyst observes questionable or poor data quality,the Data Analyst will issue a work order for contractor field crews to perform basic or extended maintenance at CSO 006, 007, & 008 locations and notify the City of any questionable or poor data at CSO 010, CSO 013, within 1 business day. Service Agreement, Page 3 5/23/2016 WW1 4-2014, Amendment No. 1 If system-wide uptime requirements are not met, the amount due the Contractor will be reduced. The payment due will be calculated monthly, based on verified performance (as reported by the Contractor). Payments would be authorized as follows: % of Monthly Uptime % of Normal Monthly Amount Payable = 95 to 100 100 = 80 to 94 75 = 70 to 79 50 = 60 to 69 25 = 0to59 0 Upon collection of one month of data and for each month thereafter the Contractor Data Analyst will analyze, validate and finalize the data for each site (five flow monitors). The data analyst will calculate the overflow volume using the continuity equation. Processed (analyzed and validated) data will be uploaded to the contractor hosted website by the l 0th of each month. Initial data editing shall be performed by an analyst with a minimum of two years of direct experience. In addition to the provision of raw data, The Contractor will prepare a Final Report of the depth, velocity, flow data,overflow events and calculated volume in tabular,hydrograph,and scatter graph format. The Final Report will be provided to the City by the 10th of each month. Flow data in Excel® electronic format will also be provided, including a spreadsheet that indicates overflow duration and volume for the report period. (A sample format will be provided by the Contractor and approved by the City). CSO 013 will be brought into operation sometime in 2016, Data from CSO 013 site will be transmitted through city operated SCADA and then transferred to a website hosted by the contractor, via FTP upload. Task 3 —CSO Site Wireless Communication The Contractor shall provide a method for remote access to the flow monitors at CSO 006, 007, 008; the Contractor shall install all remote access equipment and ensure it is operational. The Contractor shall pay all charges for wireless service. This shall include all hardware and work required for wireless communication. CSO 006, 007, and 008 flow monitors will transfer data through a Wireless service provided by Contractor to a website hosted by the Contractor. It is anticipated before the end of 2016, AT&T will turn off all 2G cell communication which will inhibit ADS capability to remotely communicate to CSO 006, 007, & 008 installed meters. Once the communication is turned off ADS will no longer be able to perform the assigned wireless communication task until new/rented meters are installed, these meters are not included in this contract extension. Service Agreement, Page 4 5/23/2016 WW14-2014, Amendment No. 1 Task 4 —Website Data Display and Alarm Notification The Contractor will confer with the City to determine the alarm notification threshold for each site. Raw data will be uploaded to the website daily. Notification alarms will be sent to City personnel and other designated recipients when an overflow is detected at any of the five CSO locations. Alarms will be registered and stored on the Contractor's hosted website, in conjunction with all flow metering data, monthly overflow reports, site reports, maintenance logs, work orders, connectivity issues, battery voltage and any other documentation pertinent to the flow metering locations. The website will have the following features: • Map of all sites • Site Inspection or Review Sheets • Work-order Management System (WMS) data: including maintenance activities, instrument failures, etc. • Raw, QC'd, and Finalized Flow monitoring data: for all sites, with the ability to download the data as a .csv, comma-delineated, or other format. • Weather data including rain, temperature, and wind. • Downloadable graphs of the flow volume over time in Microsoft Excel. • Alarm function: Email notification of the start of an overflow event must be made to the City within 1 business day of the start of an overflow event. The event notification may be based on the raw monitoring data. A finish email notification must be made to the City within 1 business day of the finish of an overflow event and must contain an estimated flow volume, duration, and whether the event was a dry or wet weather overflow. Data from CSO 010 site will be transmitted through city operated SCADA and then transferred to a website hosted by the contractor, via FTP upload. CSO 013 will be brought into operation sometime in 2016, Data from CSO 013 site will be transmitted through city operated SCADA and then transferred to a website hosted by the contractor, via FTP upload. The Contractor will also host weather station(COPA WS) data collected by a city owned weather station including rain, temperature, and wind speed on a website hosted by the contractor, via FTP upload. Service Agreement, Page 5 5/23/2016 WW14-2014, Amendment No. 1 Service Agreement WW14-2014 EXHIBIT B Budget Summary Year 3—July 15, 2016 throu h January 15,2017 Bid Item# Description Quantity Unit Unit Price Extended Price Tax Flow Monitoring Field Service 18 LS -Per 1301 (3 CSO Sites) Site/Month $764.56 $13,762.08 $1156.02 Monitoring System Uptime, Data Analysis, and Reports (5 CSO 30 LS -Per B02 Sites) Site/Month $339.94 $10,198.20 N/A CSO Site Wireless 18 LS -Per B03 Communication(3 CSO Sites) Site/Month $27.95 $503.10 $42.26 Website Data Display and Alarm Notification 30 LS -Per B04 (5 CSO Sites&COPA WS) Site/Month $40.31 $1,209.30 N/A Subtotal: $25,672.68 Sales Tax: $1,198.28 Total Bid: $26,870.96 Service Agreement, Page 6 5/23/2016 WW14-2014, Amendment No. 1