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HomeMy WebLinkAboutMinutes 06/14/2016 Utility Advisory Committee Jack Pittis Conference Rooms Port Angeles, WA 98362 June 14, 2016 3:00 p.m. L Call To Order Vice Chair Lee Whetham called the meeting to order at 3:03 p.m. II. Roll Call UAC Assigned Councilmembers Present: Cherie Kidd and Vice Chair Lee Whetham Other Councilmembers Absent: Sissi Bruch, Brad Collins, Mayor Patrick Downie, Dan Gase, and Michael Merideth UAC Members Present: Rob Feller and Betsy Wharton UAC Members Absent: Chair Lynn Bedford Staff Present: Craig Fulton, Gregg King, Kathryn Neal, Michael Szatlocky, Kathyellen Haney, and Michelle Hale Others Present: One Citizen III. Approval Of Minutes Vice Chair Lee Whetham requested a motion for approval of the May 10, 2016 minutes. Betsy Wharton moved to approve the minutes and Cherie Kidd seconded the motion, which carried unanimously. IV.. Late Items: One item to be discussed by Gregg King in VI Information Only Item C. V Discussion Items: A. Professional Services Agreement with Kennedy/Jenks Consultants,for WWTP Biosolids Dewatering, Project WW0205 Kathryn Neal, P. E, Engineering Manager revisited the Professional Services Agreement with Kennedy/Jenks Consultants for design services and construction support for the Wastewater Treatment Plant Biosolids Dewatering project. Michael Szatlocky, P.E., compiled a detailed cost analysis for the biosolids dewatering project in response to questions raised at the May 2016 Utility Advisory Committee meeting. Kathryn summarized the detailed cost analysis that was distributed to committee members. Discussion followed. Cherie Kidd moved to recommend to City Council to authorize the City Manager to sign the Professional Services Agreement with Kennedy/Jenks Consultants for a maximum amount not-to-exceed $268,040. Betsy Wharton seconded the motion, which carried unanimously. VI Information Only Items: A. Verbal Update on Discount Customers (verbal report) Kathyellen Haney, Customer Services Manager,provided a summary of the electric discount program for City customers. Committee members were given a handout of 2015 and 2016 discounts. Kathyellen explained there are less people using the discounts, possibly due to less cold weather and more conservation methods used. This decrease will allow the surplus monies to go further into the year. Discussion followed. B. UAC Site Visits (verbal report) Gregg King has tentatively set three different dates for the UAC site visits. He will send the dates via email. He is looking at July 22"d, July 291h, and August 5`h, which are all Fridays. The first visit will be to the landfill bluff project and the water treatment plant. Gregg will send out the notices and see what the committee member's response is. C. LED Lightbulb Distribution (verbal report) Gregg King stated he first reported on the upcoming LED lightbulb distribution program at the April UAC Committee meeting. Last year's response to the distribution of the 4pack LED lightbulb was positive and from the City's perspective, it has a good energy component to it. Gregg reported proposals are due the last week of June. Initial estimates are for$176,000 to $210,000 with the RFP for 2016 and 2017 to encourage bidders to give the best price. Bonneville Power Administration (BPA) costs will cover around $18.00 per each 4pack of lightbulbs, which leaves the City a cost of $3-$7 per 4pack. Conservation funds will be used to cover the City's share of the costs of$26,000 to $60,000 with an average of$35,000. On July 5`h°Gregg will bring the successful RFP to Council. VII. Next Meeting Date: July 12, 2016 VIII. Adjournment: 3:29 p.m. 1)vj- �ICL Chair Lynn Addford Michelle Hale, Administrative Specialist II