HomeMy WebLinkAboutMinutes 04/12/2016 Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
April 12, 2016
3:00 p.m.
L Call To Order
Chair Lynn Bedford called the meeting to order at 3:02 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Mayor Patrick Downie (Cherie Kidd's replacement 04/12/16),
Vice Chair Lee Whetham, and Sissi Bruch (at 3:15pm)
Other Councilmembers Absent: Brad Collins, Dan Gase, Cherie Kidd, and Michael Merideth
UAC Members Present: Chair Lynn Bedford and Betsy Wharton
UAC Members Absent: Rob Feller
Staff Present: Craig Fulton, Gregg King, Phil Lusk, Bill Bloor, Ken Dubuc,
Kathryn Neal, and Michelle Hale
Others Present: One Citizen
III. Approval Of Minutes
Chair Lynn Bedford asked if there were any corrections to the minutes of March 8, 2016. Betsy
Wharton requested to correct the spelling of her name. Vice Chair Lee Whetham requested a
motion to approve the minutes as corrected. Betsy Wharton seconded the motion, which carried
unanimously.
IV. Late Items:
V. Discussion Items:
A. Medic 1 Utility Advisory Committee Member Appointment
Ken Dubuc, Fire Chief, introduced volunteer Laura Dodd, distributing copies of her application
to Committee members and provided an overview of her qualifications for the Medic 1 Utility
Advisory Committee. He requested the Committee provide a favorable recommendation to City
Council to appoint Laura Dodd to fill the vacancy on the Medic 1 Utility Advisory Committee.
Mayor Patrick Downie moved to recommend City Council to appoint Laura Dodd to serve
as the Medic 1 representative on the Utility Advisory Committee. Vice Chair Lee Whetham
seconded the motion,which carried unanimously.
B. Bonneville Power Administration Tier 2 Power Election
Phil Lusk, Deputy Director of Power& Telecommunications Systems overviewed the City's
requirement for the third purchase period election with the Bonneville Power Administration
(BPA) for its Tier 2 power supply. Discussion followed.
Sissi Bruch moved to recommend City Council authorize the Director of Public Works and
Utilities to notify the BPA, in accordance with Section 2.4 of Exhibit C of the BPA Power
Sales Agreement, No. OOPB-12054, the City should elect Section 2.4.1.2, the Tier 2 Short-
Term rate alternative, for the period of October 2019 through September 2024 for 100% of
its above High Water Mark(Tier 1) load,with a 10 megawatt ceiling. Mayor Patrick
Downie seconded the motion,which carried unanimously.
C. Landfill Post-Closure Engineering Professional Services Agreement
Amendment 5
Kathryn Neal, P. E, Engineering Manager provided an update to the Landfill Post-Closure.
Kathryn explained how Aspect has been supporting the City in post-closure compliance and the
Landfill Cell Stabilization Project which is now complete. As the renovated landfill site is
transitioning to post-closure maintenance under a new facility permit, it is important to have
continuity for technical support for the new permit and landfill infrastructure. Amendment 5
provides for a one year extension to the existing agreement with Aspect Consulting in order to
provide continued support for the post-closure requirements. Discussion followed.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign
Amendment 5 to the Professional Services Agreement with Aspect Consulting in an amount
not to exceed $103,969.56, for a new total agreement amount of$736,717.20, and to make
minor modifications to the agreement, as necessary. Vice Chair Lee Whetham seconded
the motion,which carried unanimously.
D. Port Angeles Landfill Stabilization Project(SW0212) - Construction
Management Services Contract Amendment#3
Kathryn Neal, P. E, Engineering Manager reviewed the status of the construction management
services provided by Anchor QEA for the Port Angeles Landfill Stabilization Project. Due to the
discovery of large amounts of asbestos and the resulting claim from the construction contractor,
Anchor QEA has provided a substantial amount of additional support to prepare the City to
equitably resolve the asbestos claim. This amendment provides the final reconciliation to
compensate Anchor QEA for the additional effort.
Sissi Bruch moved to authorize the City Manager to sign Amendment No. 3 to the
Professional Services Agreement with Anchor QEA increasing the value by $99,000 for a
revised maximum not-to-exceed amount of$1,827,927. Vice Chair Lee Whetham seconded
the motion,which carried unanimously.
VI. Information Only Item
A. 2015 Consumer Confidence Water Quality Report
Craig Fulton, Director of Public Works & Utilities presented the 2015 Consumer Confidence Water
Quality Report that is available online. The purpose of the report is to share information with
customers about the quality of their drinking water and to convey a basic knowledge of the City's
water system.
B. Residential Customer LED Lightbulb Distribution (verbal report)
Gregg King, Power Resource Manager, discussed the upcoming LED lightbulb distribution program.
Using Conservation funds, the plan is to get the LED lightbulbs to residents around July. Estimates
are $20-25 per each four lightbulb kit for a total of$176,000 to $210,000. Our reimbursements are
expected from Bonneville Power Administration from $130,000 to $150,000 with net costs for the
City to be $26,000 to $80,000. Gregg will be coming forward at a future date for approval.
VII. Next Meeting Date: May 10, 2016
VIII. Adjournment: 4:00 p.m.
—/Lynn Bedford, Michelle Hale Administrative Specialist lI