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HomeMy WebLinkAbout001146 Original Contract City Of Port Angeles Rekord #001146 GRANT PROGRAM AGREEMENT BETWEEN City of Port Angeles and Linda Gunderson,&b/a Peabody Street Coin Laundry This Agreement is, made between the City of Port Angeles (hereinafter referred to as the "'City") and Linda Gunderson, &b/a Peabody Street Coin Laundry (hereinafter collectively called the Grantee) for the facade improvement project described in this document and its, attachments (herein called the Project). WREREAS, the City allocated Community Development Block Grant (CDBG) program income to a fagade improvement and rehabilitation grant program, which is CDBG-eligible activity; and WHEREAS, the City has awarded a grant to reimburse a part of the costs of faqade improvements for the property located at 212 South Peabody Street, Port Angeles; Parcel Number 06�3,000650006; and WHEREAS, the Grantee has agreed to perlbrai the work to improve the facade of the above described property; NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and conditions regarding the above mentioned property to be improved using City funds through the Facade Grant Program: 1. SCOPE OF SERVICES The Grantee will complete in a satisfactory and proper manner as determined by the City the work described in the Project Overview that is attached hereto, marked as Attachment A, and incorporated herein by reference. A listing of detailed project tasks is marked as Attachment B, and incorporated herein by reference,. 2. GRANTEE'S OBLIGATIONS The Grantee warrants that they are the owner of the above property or has written permission from the Owner of the property to perform the proposed improvements described in Attachment B. Grantee agrees to complete work described in the attached Plans and Specifications within ONE HUNDRED EIGHTY (180) days after the effective date. In the event the Director of Community and Economic Development finds that the Grantee has prosecuted the work with reasonable diligence but, due to factors beyond its reasonable control, the Grantee is unable to complete the work within 180 days, the City Manager is authorized to extend the time to complete the work. All facade improvements shall be consistent with sign zoning and building codes currently in effect for the City, The Grantee shall assure that any permit or review necessary under City Ordinance shall be approved before the work on the faqade improvement begins. - I - The Grantee shall be responsible for the construction and management of the entire project. If the faqade improvements are maintained for at least five years, the Grantee is not obligated to repay any part of the grant to the CITY. If the f4qade improvements are not maintained for at least five years, the Grantee shall immediately repay to the CITY the amount of the grant, less 20%of the amount for each year the faqade improvements were maintained. 3. BUDGET The City will reimburse to the Grantee, the amount of 50% or S10,000, whichever is less, for eligible incurred costs and expenses for the Project according to the budget shown on the Attachment B. Only the work that is outlined in Attachments A & B will be eligible for reimbursement. It is understood that this agreement is funded with CI)BG program income funds. The Grantee acknowledges and agrees that the funds must be used only for CDB -eligible expenditures. 4. PA YMEN T Disbursement of funds shall be made only after the Project is complete and certified by City staff to be in compliance with the approved design. 'The work must also adhere to any required inspections before funds, are disbursed for reimbursement. All documentation for payment must be provided at one time to the City for one payout, and the receipts must be provided no later than six (6) months, after the application has been approved or as stipulated in the request for an extension. Payment will he made to the Grantee by the City within four weeks after City deems all Project costs and documentation to be complete. Payment shall be made only to the Grantee. The Grantee's submission must include itemized invoices detailing the work completed and materials purchased, with proof that payments in full have been made to Contractors and vendors, if applicable. Grantee acknowledges, and agrees to inform its,Contractor,, that the City has no obligation to pay the Contractor for work performed for the Grantee under this Program. This agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party shall have any claim or right ofaction hereunder for any cause whatsoever. Unless otherwise agreed to, in writing by both parties, the Grantee's total reimbursement under this agreement, including labor and materials, shall not exceed the maximum sum of$10,00O0.00, The budget for labor and materials is found in Attachment B. Budgets for each line item may be modified upon mutual agreement between the two Parties, but in any event, the total payment to Grantee shall not exceed S10,000.00. 5, GENERAL CONDITIONS A. General Compliance. The Grantee agrees it) comply with all applicable Federal, state and local laws, regulations, and policies, governing the funds provided tinder this agreement. B. Effective Date, Grant was approved by the Planning Commission on September 28, 2016 which is the effective date of this agreement, _2 - C. Independent Contractor. Nothing contained in this agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Grantee, will at all times remain an "independent contractor"' with respect to the services, to be performed under this, agreement, The City will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as, the Grantee is an independent contractor, D. Hold Harmless. The Grantee will hold harmless, defend and indemilify, the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Grantee's performance or nonperformance of the services or subject matter called for in this agreement. E. Workers' Coninensation. The Grantee will provide Workers' Compensation Insurance Coverage for all of its employees involved in the performance of this agreement. F. Contract with Contractor. Each contractor who is performing the work, approved for this Project shall have a valid State of Washington Contractor's License, G. Labor Co,de/Prevailing Wage, Grantee acknowledges and agrees that the Grantee's improvements, to be constructed with the proceeds of the grant constitute construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds. Grantee shall comply with all requirements of applicable federal, state and local laws and regulations pertaining to labor standards and payment of prevailing wages (collectively, "Prevailing Wage Laws"). Grantee shall (i) require its contractors and subcontractors to submit certified copies of payroll records to Grantee, (ii) maintain complete copies of such certified payroll records, and (iii) make such records available to City and its designees for inspection and copying during regular business hours. Grantee shall defend, indemnify and hold harmless the City and its officers, employees, volunteers, agents and representatives from and against any and all present and future claims, arising out of or in any way connected with Grantee's obligation to comply with all Prevailing Wage Laws, including all claims that may be made by contractors, subcontractors or other third party claimants. H. F'undinY Source Recognition. The Granteewill insure recognition of the roles of the City in ,6-- providing services through this agreement. 1. Suspension Or Termination. The City may suspend or terminate this agreement if the Grantee materially fails to comply with any terms of this agreement, which include (but are not limited to) the following: o Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes,regulations, guidelines, policies or directives as may become applicable at any time, o Failure, for any reason, of the Grantee, to fulfill in a timely and proper manner its obligations under this Agreement; or * Submission by the Grantee to the City of reports that are incorrect or incomplete in any material respect. 3 - 6'. ADMINISTRATIVE REQUIREMENTS A. Financial Man _rement Accuntiruz Standards. The Grantee agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs,incurred. B. Documentation and Record Keepin The Grantee, will maintain thorough records pertinent to the activities to be funded under this agreement, including records adequate to document that the funds were expended on CDBG-eligible activities. C. Access to Records and Retention. All such records and all other records pertinent to tile work undertaken under this agreement will be retained by the Grantee for a period of six years, after the City's final audit of Project, unless a longer period is required to resolve audit findings or litigation. In such cases,, the City will request a longer period of record retention. D. Audits and Insvections., All Grantee records with respect to any, matters covered by this Agreement will be made available to the City and duly authorizedd officials of the state and federal government, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Grantee, within 30 days after receipt by the Grantee. Failure of the Grantee to comply with the above audit requirements will constitute a violation of this agreement and may result in the withholding of future payments. E. Repgrt . . The Grantee, at such times and in such forms as the City may require, will jM furnish the City such periodic reports as it may request pertainin,g to the work or services undertaken pursuant to this agreement, the costs, and obligations incurred or to be incurred in connection therewith, and any other matters covered by this agreement. 7 PERFORM4NCE WAIVER The City's failure to act with respect to a breach by the Grantee does not waive its right to act with respect to subsequent or similar breaches. The failure of the City,to exercise or enforce any right or provision will not constitute a waiver of such right or provision, 8. ENTIRE AGREEMENT This document states the entire agreement between the City and the Grantee for the use of funds received undcr this agreement and it supersedes all prior communications and proposals, whether electronic,oral, or written between the City and the Grantee with respect to this agreement. IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the date and year last written below. CITY OF PORT ANGELES GRANTEE,: Linda Gunderson, d/b/a Peabody Street Coin Laundry By: Title:— Date: Date: -4 .. Appr ;�ornr ' illiarn C,`. lour' City attorney Attachments: A —ProjectOvcrvie B - cope of Work and Budget A22lication A TTA CHel EN T A - Fu ROJE T O'IVERWEWW Grantee. Linda Gunderson,d/b/a/Peabody Street Coin Laundry Grant No. 16-11. Section . Brief Description ]funds will be used to replace windows; remove east and north a nin; s, repaint the entire facade„ and install faix rock wainscot along the entire de. Gaels/ xected Results/Products: Budget Theproject will result in a comprehensively updated facade. Cate 2 21 AGeneral The project will result in: See attached application Admin. ATTACHMENT B - SCOPE OF WORK AND BUDGET Grantee: Linda Gunderson, /al Peabody Street Cain Laundry Grant No. 16-11. Section C.- Projekt Schedule,and Buud et Budget' Project; Activities Project applicant"sTContribution Category Coals 21 „GeneralAdrnin Materials and Labor $23,6611.00 ' 13,668.0O $10,000m ....____........ . .__..__.m_ ........._ _..._..___ .... - 5 - ORT NGELES AG lW�liU®_,®iWd�. �' DEPARTMENT OF COMMUNITY& ECONOMIC DEVELOPMENT TO: Planning Commission FROM: Ben Draudrick,Assistant Planner DATE: September 14, 2016 RE: Facade and Signage Competitive Grant Application RECOMMENDATION-. The Planning Division recommends that the Planning Commission approve Facade Grant Application 16-11 in the amount as follows: APPLICATION(zone) ADDRESS GRANTAMOUNT 16-1 tl Peabody Creek Coin Laundry(CA) 212 South.Peabody Street; 10,000.00 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT ANALYSIS A Fagade Grant application was submitted to the City on August 31, 2016. The application was reviewed by planning staff`and found to meet the application criteria. The project is located in the Commercial Arterial(CA) zone.. Staff s recommendation is based on the following evaluation criteria that are outlined in the grant documents, including: • Outside contribution over and above the required match • Present condition of existing fagade or sign • Expected increase in assessed value of improvement • Historical preservation • Context in the neighborhood • Ability to proceed with project • Other project-specific relevant factors The Fa ade Grant criteria provides for grants of up to $10,000 for a facade improvement. ATTACHMENTS A. StaffEvaluations B. Application material Faqade,Grant-Peabody Creek Coin Laundry September 14, 2016 Page 2 XTTA(.'III­IIWEN'r A, STAFF EVALUATION Applicant: 16-11 Peabody Creek Coin Laundry Location: 212 South Peabody Street(CA zone) Request: $10,000.00 to replace windows and addressing, remove awnings, repaint the facade,and install a faux stone wainscot, Evaluation: The Peabody Creek Coin "undry has been in business under the same ownership for the last 18 years, and has been in operation as a Laundromat since 1972. The structure itself is prominent on Peabody Street because it is the last business on the western streetscape until two blocks to the south. The city has no record of exterior improvements having been done since the retrofit to a laundromat, with the exception of signage replacement. The plans attached in the application materials as "Attachment B"reveal a complete exterior makeover for the business. A faux-stone wainscot will surround the structure-, the three windows facing Peabody Street will be replaced to match each other; old signage on the north face of the building of the north and east awnings will be removed, the fascia will be replaced; and entire building will be repainted. The work being done on the Laundromat is very overdue, and the changes proposed will help to beautify the streetscape. Although a sign is part of the application proposal, the preexisting vinyl can-lit sign type is not one that this grant program promotes. Demolition of some of the budgeted items are underway, and these items have been removed from the final project costs.The overall project has been reduced by staff to reflect the overall cost without the inclusion of the new sign and demolition work. This still leaves project improvements that go beyond the match limits. Staff recommends the grant award amount of$10,000.00 toward the cost of facade improvements that are estimated to be,$23,810.00. � 7c1Fatv ""�U UI� " I i 1 IB ;ade and ignag+e Ilmprovern+ent G rantp'drogralw AP'FrIB.ICAT110M FORM MONEWMOMCMIMMMMMUMMOM AppWdtant Name; ,p Mauf¢ng,Addlr'ess: _....., �^"" ._._.,�„w,.���.�..W....�a,,.�..w�......,,,.�..... i Horne Phone: � � �M Eirril ll Addresses ' IMMERSION I iIN IN e� Business IfwBarne: i3rrsine s Typ /Descrfipturtr Building Address: Im prowernen t Type: aFapde L&Sign Brief Project Description: Anticipated Start late: Anticipated Completion date: Estimated Total ProjectCost-,a� ., Funding Request(50%or The owvvnerjs) of the above property is fuilly aware and agree to alf proposed improvements described in grant application.Applicant must have any changes to project proposal approved by property owner(s) �unt��si rs ae Dateup/s Owner's Signatures Department of Communty and Idconcemttec Development 3215.5"'Street,p0 wows 1158 Park Angeles,WA 9E8362 Application Prepared 3/13/20'15 Peabody Street Coin LaUndry Facade Renovation Phase I—Dernol i tion of the awnings Both awnings face the street and have, Unfortunately, becorne attractive loitering areas for the homeless population. Belongings are piled underneath and trash is almost always left behind when they do move on. Such gatherings are not good for business and I area.having the avaiings removed shortly. This Nvill be done entirely at my expense as a prelude to the facade renovation, The cost will be approxima(ely S2,3W Phase f I —New Facade(See attached renderings) New, matching windows will be installed along the front. One window on the north side Nvill he permanently removed, ars will the old sign located at the northeast corner of that wall, New trini will be added and the entire,building will be painted, Finally, faLx stone will be added along the sections facing Peabody Street. The cost for this of will be approximately$25,000, Phase 11 —New Signage New, updated pariels will be installed in the current sign overlooking Peabody Street at an approximate cost of$2,500, f:.awnrcanyPC}epaerP�nrasrel', L^'deKfam�9�ni hl Drell 4/131201,15 Project Chocked by Dato Addaees Nates: raster ais suppl0ed by krwes except where noted Job Neecnptom F.firnate M elam*al,Venting g a15d VJNYefPo 10 stay the aarYre 9d CkivasuoaW Araemrd Ee4vrvrate afGak ..__. f nh! LieNamtl bn E 5"'"ro".. Wrm aw a MO x Mareir rLabor y � : . page Urn s ffiaM eM1 $3,630 P qUN „ d Estffi 0 pd� 2 Sig 97t. o 0 0 page a $4,056 00 dmm�aaal _ _w D q p +y 8 16, .ww pwx. .1.Y.,Y� p5 .a py yy ,....�., ....�,,. ,..�....... ......_ _�._ w.. r! "na 5 �..._, Total $2'7,658.00 tmr ncr7h wnmi ? 5dC)1 y U...._ 2(1 carr 83.f'rGsi.a u ...,.,, rt ....u.,. ..,. ... $5 .�., .. !I .... > ...._..,. ., (1. L'f 0 sub total .11898 60 ..ww.._.0 5 �.....,�:.10 C( lar rro1sn307 utSeaatax $2,78793 nnrthaidem....�.,, 1 „„.... 1,3 ... .. .., (} .�,,..,..... _� ..,..._130 glan�dtotal 8'35"97753 � tr 1._® a�mrve w«ir4ldwa, f}6B _ _fl G . 51�J aacr r� 3 q BCV .� _..„,m._.,_...._ —. .. . _...._,... _ 150 0 6t5 CJ 5 0 0 nruve e8ut#d�.._, d1 fJ �_... .,...._ �_,.._.__. _._.0._ ....— ,..... _ .......0 _ w _w LT240 _ — G p _ "/9 A✓t7/"� culaut,b9capN,. ._..._ 1 C7 8k 12£Jf9 1f�L 81p ` F✓Geca CG 1 LJ ICaunUuaur Harr r 4' Led r E r rMa,rn¢r �,}' +r'„r. rotor rMtx 9Mmc f o��,l 234,0_..m _. 317 f Estimate Detail Sheet Company/Do"drinent 44y, b r Callnroatcart k1 Date 812712014 Prqod Chekod by Date AdWass Notes, Job descOpti- tOrnme 4 C8q ONwool Acwwo Eitmade due Nern ;mw(I wmdm 6 hda"oh ud"', Subcontrwl total page ilem ft L-7WI S' xt I Unit Eat 3 .ww pai10#1 $19,97200 7) .L ..... 0 5200 — Q ntwelials 0 150 1 so 0 0 00 65 0 P&O 2WK $3,994 40 .................. 0 0 0 sub tota]f $23,96640 0 0 75 u 357 POO65 0)— tes LAX $2,013.18 �.............. 0i 0C1 0grand total $25,9/9 b8 L"in—IM t ................ 5 15 -—------ to"r E 40 2 80 .'--.......... So0 . .....L fL5_.._�20(j --2---�L200 t,1 Cb 2A 0 —15LO 41 z 65 0 Cac w.2 ............ 0 01 ............--- 0 0 65 0 0 0 ----------------- — c" 0._,,260, 1XBX16 5 ea 0---.20.—". I(K) 65 0 u 0 100 _0 65 0 1202.11---1202 Labw S l S Tow- - 1 Totals This Shawl i6 Estimate DJeteil Sheet comp AnYA t.pa¢ ont CIGPMMOr ht. IMe ;1£718012 t>relesk Chocked by Grate Addieum I t+luuiN. Jot,ddrw'olon P:64M'afie N 160 R.per Cub.drawl CeY1cMe CV C11wUk9nretaseeunm Cjwwhe due Item ao.hwau .�,...W.�.w.un tinU, ...�l...o..1e.,.il.._ page Item ry ...,,.. yFerscrf ..,._ gN n Uaq ME LAV t, a � �;us� uar�wt a ��sa.s 2u ri G�ri u+rm� Mxa ri s � PeOrN 01 � �$4,0 600 __. 9, _ _. _ .. _ _,__105 'd�u,+sdecrr�a nets ,.. 932 s �t 17 E� 9(l,y .�_.. _....�.�..._.,.______. I..F U_.._. .._..w.__. w9wdck e 1 0 300 ",DD 0 (7 0 300 ._Civ U Q 0 Total $41051,00 ... 0 U 0 20 2640)'...... 2640 4°&O 2�0% S811,20 0 3 C' 0 sura total $4,8V,20 m,m.... .,. ....�. ..,_.�w .......w_w� ,.,W .__ ._.__.. 0 f,� _._.. 0 ...........- 0 sraYes�taax $40884 ,�.,.......___--__._., ..�.. ..�. q 0�.��._r��.�. � M. � ,,,,...�.....G} 8rarwa Wal $5,2M-a'r�m 0 0 _._..,,,....... _................ _.. _c, . - w. a a 0 ..... _....._--_..H. ._. _r„ ..0¢7 __. ..__........, ..._.._.._w__0 .. ........ .....-- '. _..__._. ..__. _l...... _ .,.._-.,._i' - ...,,w.. c . .v, ,,. 0 0......._.w...., .... 0 0 lonnhvtr 11uv ii^eI IG taub€trri i i ,ra i udCnr2�rNl+nmrA' Petvntl ICAMIm this Sheet E7 1aC Tk�4 0 l 264 4056 �f � 4 «% ��'��w�������0✓�ww✓�ir,l�,� r�Irrt,�R l!/���//lal✓r„%�h .,,m�...n�, . „ illl/i I i!i � r xr u„ i ��arr -mow: I II East El vaton Proposed bu il&nug design, <w East EB varuon CurrenC bU ding dues a n. Paul ,e ek Peabody Coin ILau.nrndry Linda Gunderson F Of 2 w 212 Peabody s.,ar�a tlaSW ��� t Port n ,l s,WA 98362 Revised!, 1 ;,arc I i ti North(Elevation Propose,d building dlesilgn, r/✓rmm'auifi�r(m i/ 1 i c North Elevation/ current budding design, page: Paul Heirek Peabody Coin Laundry Linda end rs n 1 Of1........ tG�B araaucsr,, 360-008-0161 212 Peabody St. Pott Angeles,WA 98362 Revised 10-20-2015'