HomeMy WebLinkAbout001198 Original ContractCity of Port Angeles
Record # 001198
GRANT AGREEMENT
City of Port Angeles and
ffi
OF
PORT ANGELES, WASHINGTON
Gft"i, Jorph {u,cI foo'.rlatr0!' lU
This agreernent is made between the City of Port Angeles, (the City), a municipal
corporation and the 6ha;aber+f€eme*ee.of Port Angeles, Washington, (the Grantee) for a
grant ofthe City's lodgingtax funds. fsTfiir .JoSCph tlc"fe Fo."&{"h ry
ln consideration ofthe benefits to be obtained through this agreement, the City and Grantee
agree to the following terms and conditions for providing a grant to support the Event:
1' rheGRANr o"-r.d booo.ofr
The City grants to the Granteelfr6g/of $2f€0S0 (the Grant) to be used entirely in support
of the Run for Joe held onlel.f4,2017, which is a special event designed to attract tourists as
described in Chapter 67.28 RCW (the Event). The Grantee understands that the Grant is paid
from the City's lodging tax funds and must be used only for lodging{ax-eligible expenditures.
Any part of the Grant not used to support the Event in 2017 must be retumed to the City within
30 days after conclusion of the Event.
2. GRANTEE'S OBLIGATIONS
The Grantee will plan, organize, market, operate, and manage the Event in 2017 and is solely
liable and responsible for the Event. The City is not responsible for any aspect ofthe Event
and does not participate in the planning, organization, marketing, operation or management of
the Event.
3. PAYMENT
o Payments will be made to Grantee after each invoice with detailed eligible receipts
being presented to the City. The City will have one month to pay.
o A one-payment approach is preferred.
o The City will hold 5% of the grant until Exhibit A is complete and retumed to the City
with event results-
o Grantee will provide the City with a w-9.
This agreernant shall not be construed or deerned to be an agreernent for the benefit ofany third
party or parties, and no third party shall have any claim or right of action hereunder for any
cause whatsoever. The City has no obligation to pay the Grantee's creditors.
4. GENERALCONDITIONS
A. General Compliance. The Crantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, goveming the Event and the funds provided undet
this agreernent.
B. Effective Date:Grants were approved by City Council on February 7,2017 which is the
-l
effective date of this agreanent.
C. No Leeal Relationship Created. The relationship between the parties is that of grantor and
grantee. Nothing contained in this agreement is intanded to, or should be construed in any
manner, as creating or establishing other relationship between the parties.
D. Hold Harmless. The Grantee will hold harmles s, defend and indemnifu the City from any
and all claims, actions, suits, charges and judgm.ents whatsoever that in any manner arise
out of the Event.
E. Suspension or Termination.The City may suspend or terminate this agreanent if the
Grantee fails to comply with any term or provision of this agreernent.
5. ADMINISTRATIVE REQAIREMENTS
A. Documentation and Record Keepine. The Grantee will maintain thorough records pertinent
to the activities to be funded under this agreernent, including records adequate to document that
the funds were expended on lodging-tax-eligible activities.
B. Access to Records and Retention. All such records shall be retained by the Grantee for a
period of two years after the Event. All such records shall be made available to the City upon
request.
C. Reporting. The Grantee acknowledges that RCW 67.28.1816(2)(c) requires it to report to
the City specific information after the Event conclude. The report must be in the form and
contain the information acceptable to the Joint Legislative Audit and Review Committee. The
report to be completed is attached as exhibit A. The Grantee shall provide that report to the
City within 30 days after the conclusion of the Event.
7. ENTIREAGREEMENT
This document states the entire agreement between the City and the Grantee for the use offunds
received under this agreement and it supersedes all prior communications and proposals,
whether electronic, oral, or written between the City and the Grantee with respect to this
agreernent.
IN WITNESS WHEREOF, the City
the date and year last written below.
and the Grantee have executed this agreement as of 4r>
Gqhl'r $56P\ +lov5a for"ddtoT
GRANTEE: The€hesber.€f€onrrntrrrCITLES
By:
Yp{FORTANGE
U-------
e:41>.1.2017 Title:
Of Port An
Date
ington
2017
,\t,\zu't/
By:
Title
A as to form:.^? QLu
x
William E. Bloor, City Attomey
Exhibit:A - Event Results Report
-2-
,ln ln
6. AUTHORITYTOEXECUTE
The Grantee, and the person who signs this agreement on behalfofthe Grantee, both represent
and warrant that the person signing on behalf of the Grantee is duly authorized to sign this
agreernent on behalf of the Grantee, and the Grantee is bound and obligated by such siglature
for the uses and purposes stated herein.
a&