HomeMy WebLinkAbout001202 Original ContractCity of Port Angeles
Record # 001202
GRANT AGREEMENT
City of Port Angeles and
PENINSULA ADVENTURE SPORTS
This Agreernent is made between the City ofPort Angeles, (the City), a non-charter code city
and municipal corporation and Peninsula Adventure Sports LLC, a Washington limited liability
company (the Grantee) for a grant of the City's lodging tax funds.
2. GRANTEE'S OBLIGATIONS
The Grantee will plan, organize, market, operate, and manage the Event in 2017 and is solely liable
and responsible for the Event. The City is not responsible for any aspect of the Event and does
not participate in the planning, organization, marketing, operation or m.magement of the Event.
3. PAYMENT
. Payments will be made to Grantee after each invoice with detailed eligible receipts being
presented to the City. The City will have one month to pay.
r A one-payment approach is preferred.
. The City will hold five percent (5%) of the grant until Exhibit A is complete and returned
to the City with event results.
o Grantee will provide the City with a W-9.
This agreanent shall not be construed or deerned to be an agreement for the benefit of any third
party or parties, and no third party shall have any claim or right of action hereunder for any cause
whatsoever. The City has no obligation to pay the Grantee's creditors.
4. GENERAL CONDITIONS
A. General Comoliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, goveming the Event and the funds provided under this
agreement.
B. Effective Date. Grants were a
effective date of this agreement.
pproved by City Council on February 7,2017 which is the
In consideration of the benefits to be obtained through this Agreement, the City and Grantee
agree to the following terms and conditions for providing a grant to support the Event Olympic
Adventure Trail Run:
I. The GRANT
The City grants to the Grantee the sum of S1,000.00 (the Grant) to be used entirely in support of
the Olympic Adventure Trail Run to be held in April, which is a special event desigred to attract
tourists as described in Chapter 67.28 RCW (the Event). The Grantee understands that the Grant
is paid from the City's lodging tax funds and must be used only for lodgingtax-eligible
expenditures. Any part ofthe Grant not used to support the Event in 2017 must be returned to the
City within 45 days after conclusion ofthe Event.
C. No Legal Relationship Created. The relationship between the parties is that of grantor and
grantee. Nothing contained in this agreernent is intended to, or should be construed in any manner,
as creating or establishing other relationship between the parties.
D. Hold Harmless. The Grantee will hold harmless, defend and indernniry the City from any and
all claims, actions, suits, charges and judgrnents whatsoever that in any manner arise out of the
Event.
E. Suspension or Termination. The City may suspend or terminate this agreement if the Grantee
fails to comply with any term or provision of this agreement.
5. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Record Keepine. The Grantee will maintain thorough records pertinent
C. Reporting. The Grantee acknowledges that RCW 67.28.l8l6(2)(c) requires it to report to the
City specific information after the Event conclude. The report must be in the form and contain the
information acceptable to the Joint Legislative Audit and Review Commiftee. The report to be
completed is attached as exhibit A. The Grantee shall provide that report to the City within 45 days
after the conclusion of the Event.
6. AUTHORITYTOEXECUTE
The Grantee, and the person who sigrrs this agreernent on behalf of the Grantee, both represent
and warrant that the person signing on behalf of the Crantee is duly authorized to sign this
agreanent on behalfofthe Grantee, and the Grantee is bound and obligated by such sigrrahre for
the uses and purposes stated herein.
7. ENTIREAGREEMENT
This document states the entire agreernent between the City and the Grantee for the use of funds
received under this agreement and it supersedes all prior communications and proposals, whether
electronic, oral, or written between the City and the Grantee with respect to this agreernant.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreernent as of the
date and year last written below,
CITY ORT ANGELES GRANTEE:
P ULA AD N
By:
Q-r {Ywta4r.-'
q la,/ I tl
Rare Dit e
4
dofTitle:
Date:
A
Title:
Date:
to form: .
William E. Bloor,Ci tyA ttomey
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Exhibit: A - Event Results Report
to the activities to be funded under this agreement, including records adequate to document that
the funds were expended on lodging-tax-eligible activities.
B. Access to Records and Retention. All such records shall be retained by the Grantee for a period
of two years after the Event. All such records shall be made available to the City upon request.
SPORTS
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