HomeMy WebLinkAboutMinutes 04/11/2017 Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
April 11, 2017
3:00 p.m.
L Call To Order
Vice Chair Lee Whetham called the meeting to order at 3:00 p.m.
IC. Roll Call
UAC Assigned
Councilmembers Present: Sissi Bruch,and Vice Chair Lee Whetham,
Councilmembers Absent: Brad Collins, Mayor Patrick Downie, Dan Gase, Cherie Kidd,
and Michael Merideth
UAC Members Present: Rob Feller, Laura Dodd, and William Atkinson
LAC Members Absent: Chair Lynn Bedfiord
Staff Present: Craig Fulton, Gregg King, Kathryn Neal, Heidi Greenwood,
Ken Dubuc, and Jeff'Bender
Ill. Volunteer Recognition
Mayor Patrick Downie expressed the City's gratitude to the volunteers who serve on the Utility
Advisory Committee. The Mayor recognized Rob Feller, Laura Dodd, William Atkinson, and
Chair Lynn Bedford for their hard work with a commemorative pin.
IV Approval Of Minutes
Vice Chair Lee Whetham requested a motion for approval of the March 14, 2017 minutes. Sissi
Bruch moved to approve the minutes and William Atkinson seconded the motion, which carried
unanimously.
V. Late Items
Gregg King requested an information-only report on a pre-purchase request which was added to
section VL Lee Whetham requested discussion on public comment periods for the UAC which
was added as [tern E under section V. Rob Feller requested to add discussion on UAC visits to
utilities which was added as Item F under section V.
Vi. Discussion Items:
A. Proposed Adjustments to Medic I Rates
Fire Chief Ken Dubuc presented a PowerPoint on new proposed Medic I rates. Drivers for the
new rates are 257% increased workloads with 1991 staff levels, current call volumes require
additional staff to avoid 5%-10% increase in insurance rates for all Port Angeles residents and
businesses,competition for EMTs by other communities, and support by businesses most
impacted for rate increases. Discussion on current vs. proposed rates and the impact it would
have on the community followed.
Councilmember Sissi Bruch moved to recommend the Utility Advisory Committee provide
a favorable recommendation to the City Council to conduct two public hearings during the
May 2 and May 16,201.7 city council meetings and adopt the proposed ordinance. Laura
Dodd seconded the motion and the vote passed with unanimously (5-0).
B. Marine Drive Sewer Repair Project WWO 116—Design and construction
Project WW01 16 is approved in the Capital Facilities Plan and is slated for completion in 2017.
This project will repair approximately 2300 lineal feet of'sewer main with a plastic, non-
corrosive resistance lining. This process is cost effective and has the least impact on the
surrounding property. Discussion centered on the process and cost this process vs. alternatives.
Chairperson Sissi Bruch moved the UAC to endorse the design strategy for Marine Drive
Sewer Repair, Project WWOI 16,and provide a favorable recommendation that City
Council award a construction contract in 2017 that fits within the approved project budget.
Rob Feller seconded the motion which passed unanimously(4-0).
C. E Street PRV Installation Project WT0109—Design Briefing
Jeff Bender presented a power point presentation about the PRV project. Engineering staff has
designed a pressure release valve(PRV)as part of project wro 109. The PRV will be installed
between 8"and 9" street and allows water crews to temporarily disconnect and drain the
reservoir to perform repairs. The project will be advertised for bids in late April and staff will
seek approval from the Council for award after staff has awarded the bid. Discussion followed
presentation on alternatives and costs.
Chairperson Sissi Bruch moved that the UAC endorse the design strategy for E Street PRV
Installation Project, Project WT0109, and provide a favorable recommendation that the
City Council award a construction contract in 2017 that fits within the approved project
budget. William Atkinson seconded the motion which passed unanimously(4-0).
D."Simple Steps" Amendment 1 to Exhibit A-t,Amendment 2 to Exhibit A-2,and
Exhibit A-3 to MSA
Gregg King presented a series of amendments to the"Simple Steps" energy conservation
program administered by CLEAResult. The amendments accomplish three things: 1) renew
participation in the appliance rebate program, 2) extends participation in the light bulb and
shower head reduction program,and 3) adds an LED and shower head kit to be distributed to any
Port Angeles resident who requests once. Total increased cost of the program will not exceed
S260,700 and all costs qualify to 100%reimbursement under the BPA energy conservation
program resulting in no net costs to the City.
Chairperson Sissi Bruch moved that the Utility Advisory Committee forward a favorable
recommendation to the City Council to approve and authorize the City Manager to sign the
amendments,and any subsequent amendments to the agreement with CLEAResult,and to
make any minor modifications as necessary. Robert Feller seconded the motion which
passed unanimously (4-0).
E. Public Comment at UAC Meetings
Discussion commenced on if all City committees would be required to provide a public comment
period for a second-class city under Washington state law. The city assistant attorney was not
aware that a public comment period is required, but regardless the city can always receive public
comment via email, US mail,and other communications formats. The city assistant attorney will
review the Washington State statue and return with an answer.
F. Utility Facilities Tours
Rob Feller wanted to know the status of utility facility tours. With the weather improving, staff
will schedule new tours of Port Angeles Utilities.
V11. Information Only Items:
A. Equipment Pre-Purchase Approval for Project V;W0205 WWTP Biosolids
Dewatering Project
The new screw press for biosolids dewatering requires a six-month period to build-to-order.
Engineering let the UAC'know that they will be requesting City Council permission to order the
screw press before an equipment contract is in place so as to avoid delays in the project.
Priff. Next Meeting Date: May 09,20 t 7
Ix. Adjournment: 5:12 p.m.
Chair Lynn &df( rd Gregg Kini'r F�owcdkesource Manager