HomeMy WebLinkAboutAgenda Packet 07/11/2017 Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
July 11, 2017
3:00 p.m.
AGENDA
L Call To Order
II. Roll Call
III. Approval Of Minutes for June 13, 2017
IV. Late Items
V. Interview of UAC candidates
VI. Discussion Items:
VII. Information Only Items:
A. UAC Utility visits -verbal
VIII. Next Meeting Date: August 8, 2017
IX. Adjournment
N:AUAC\MEETINGS\UAC2017\UAC071117\071117 Agenda.docx
Utility Advisory Committee
Jack Pittis Conference Rooms
Port Angeles, WA 98362
June 13, 2017
3:00 p.m.
L Call To Order
Chair Lynn Bedford called the meeting to order at 3:02 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Sissi Bruch, Deputy Mayor Cherie Kidd, and Vice Chair Lee
Whetham
Councilmembers Absent: Brad Collins, Mayor Patrick Downie, Dan Gase, and Michael
Merideth
UAC Members Present: Chair Lynn Bedford and William Atkinson
UAC Members Absent: Rob Feller and Laura Dodd
Staff Present: Craig Fulton, Gregg King, James Burke, Teresa Reed-
Jennings, Shailesh Shere, Kathryn Neal, William Bloor,
Michael Cyr, and Michelle Hale
Others Present: Citizen; Richard French
III. Approval Of Minutes
Chair Lynn Bedford requested a motion for approval of the May 9, 2017 minutes. Cherie Kidd
moved to approve the minutes and Vice Chair Lee Whetham seconded the motion, which carried
unanimously.
IV. Late Items:
A. Solid Waste Tipping Fees—Verbal—V. Information Only Item D
B. Public Comment Period Update—VI. Discussion Item B
C. Vice Chair Lee Whetham requested a round of introductions be made as there
were new faces in the meeting. Chair Lynn Bedford agreed and introductions
were made
V. Discussion Items:
A. Landfill Post-Closure Professional Services Agreement, PSA-2017-05
Kathryn Neal, P.E., Engineering Manager announced this was her last UAC meeting as she was
retiring at the end of June. Committee members congratulated and thanked her.
Kathryn explained the conditions of the Municipal Solid Waste Handling Facility Permit
SLW08-001, the scope of the site, and the landfill engineering support requirements for the
contract approval. The City originally entered into an agreement with Aspect Consulting to
provide landfill engineering services in support of the Port Angeles Landfill post-closure permit
in 2008 and the City has been more than satisfied with Aspect's performance, responsiveness,
and the established relationships with City Operations and Engineering staff. Aspect's
experience with the project makes them uniquely qualified to provide the continuity in service.
Discussion followed.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign the
Landfill Post-Closure Consulting Services - Professional Services Agreement with Aspect
Consulting in an amount not to exceed $115,000 in Year 1 and $670,500 over the five year
life of the contract, and to make minor modifications to the agreement as necessary.
Cherie Kidd seconded the motion,which carried unanimously. (5-0)
B. Public Comment Period
Vice Chair Lee Whetham asked for the status of an initiative request he made at the April 2017
UAC meeting regarding public comment period at community meetings. Craig Fulton, Director,
Public Works &Utilities stated they did get a consensus from the City Council to add public
comment to all the committees and the City Manager/City Clerk's office was working on a
policy to bring forward. City Attorney Bill Bloor explained the City Council directed a number
of changes relating to permanent committees, boards, and commissions. One of the changes had
to do with standardization of public comment period for all of the committees. Bill stated
another was to change the location of the meetings to the City Council Chambers, which will
better facilitate public comment. Bill is currently reviewing the ordinance for presentation to
council. He informed the UAC they have the authority to have public comment at the committee
meetings by adding it as an agenda action item. The ordinance should be complete within two
months. UAC members chose to wait for the ordinance.
VI. Information Only Items:
A. 2016 Consumer Confidence Water Quality Report
Craig Fulton, Director, Public Works &Utilities stated the annual report is required by the State
and the Federal government to be distributed to City customers outlining the quality of their
drinking water and knowledge of the City system. The report details unique systems,programs
and possible contaminants. Questions were asked on the fluoride water quality monitoring
results. James Burke, Deputy Director of Operations stated the City stopped testing the fluoride
in August 2016 and the results in the report were an average of 2016. James stated the sampling
conducted are mandated requirements by the State. UAC members requested the report add in
the words "Stopped adding fluoride August 2016". Members also requested to test yearly for
natural fluoride. James Burke will research what labs can test for fluoride at that low level.
B. Electric Meter Lockbox—verbal
Shailesh Shere, Assistant Director, Power Systems, discussed a new trend coming from the
residential community; 100 requests so far. Residents have growing concerns with the elements
surrounding the meter housing and want the gate locked. Determined the best option is a
lockbox. Shailesh stated there is no provision in the ordinance for a cost, and he is looking for
the support of the UAC as to whether he should present a proposal for this provision. The cost of
material and 30 minutes of labor to install each lockbox is $150.00. Shailesh stated this would
be strictly for residential boxes. Discussion followed. UAC members agreed there should be a
standardized price.
Sissi Bruch made a motion to recommend to move forward with this idea to City Council.
Vice Chair Lee Whetham seconded the motion,which carried unanimously. (5-0)
C. UAC Utility visits—verbal
Gregg King, Power Resource Manager followed up request at the last meeting with scheduling
two site visits. He will send invitations via email. The visits are: Friday, June 30thpm, at Morse
Creek and Friday, July 21st, am at the Wastewater Treatment Plant. Gregg is still working on
scheduling the Water facility. Vice Chair Lee Whetham requested to invite the City candidates
through the City Manager's office.
D. Update Solid Waste Tipping Fees-verbal
Craig Fulton, Director, Public Works &Utilities provided an update on the Solid Waste
ordinance. Craig stated in the ordinance he has the ability to waive or reduce transfer station
tipping fees for heath and wealth fare, environmental cleanup, etc. However the ordinance does
not address private residents. Mr. Fulton stated there are a number of task forces working with
private property owners to clean up their property and he does not have or want the ability to
waive or reduce fees, but does want to incentivize the cleanup of these properties. The City is
working on ordinance changes for reducing fees if property owner is working with a task force in
cleaning up the property and also adding the ability to put a lien on the property to recoup cost of
tipping fees. The UAC would like to hear from the Hoarding Task force when it comes before
Council. The UAC would also like to see a list of agencies who receive waivers and also have a
statement for the newsletter broadcasting these good programs.
E. UAC Member Candidates -verbal
Craig Fulton, Director, Public Works &Utilities reminded members that UAC Chair Lynn
Bedford requested to resign at the last meeting. Lynn will continue attending meetings while a
replacement is sought. Craig stated there are three candidates to replace Lynn. Craig will
request the candidates attend the next meeting for the committee to interview and make a
decision.
VII. Next Meeting Date: July 11, 2017
VIII. Adjournment: 4:16 p.m.
Chair Lynn Bedford Michelle Hale, Administrative Specialist II
Questions for UAC Candidates
1. Tell us about yourself—why is it a good idea for us to have you sit on the Utility Advisory
Committee?What useful experience, knowledge, or perspective do you bring?
2. What do you see as Port Angeles' major infrastructure challenges and assets?
3. Please explain the difference between fact and opinion.
4. How do you stay informed about City issues and what the City Council is working on?
5. In addition to monthly Tuesday afternoon meetings, the UAC sometimes has site visits or joint
evening meetings with the City Council. The overall commitment for meetings and preparation, etc.
can sometimes be substantive. Do you have the time and flexibility to make this commitment?
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APPLICATION FOR API'OI wI"ME T To BOARD, COMMISSION OR +C:ommj TTI*E
Board, Commission or Committee to which you are seeping appointment:
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Certification and Location Information (eir°cle one)
Arc\urea calaal140e,ed h) tlua t"ItN of'I'm Angeles? Yes cn
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Questions
NkIliv, are you interested in serving on this particular Board or Commission'?
What in}our back Lyro y nd or e\perience do NIOLI think\Wl,fld help YOU in serving on this Board'
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Wlaa is your Understanding of the responsibilities of1his Particular Board or Comn Sion
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Please feel free to add any additional comments)OLI wish to make regarding your application.
----------
4ApIticant Signature Date
Submit completed forms to: OFFICE OFTIIF CIT) CLERK
JFNAIFER VIENIEKLASEN,CITN CLERK
.360-417-4634 orjvenekla;'dcitN(oh)a.us
City of Port Angeles
-)-I E, 5"' Street
Port Angeles. WA 98362
In Compliance\%it.11 the A ni cri cans\piih Disahiiiiies,,Nct. H'N ou necd special accommodatimis because ol'a physical
limitation.please Contact the lite M�UiULcr,s 01,fice at 417.4500 so appropriate arrangellICIUS can be made.
0 PORI"ANGELES
W A S H I N G T 0 N, U. S. A.
Now,
APPLICATION FOR APPOINTMENT To BOARD,, COMMISSION OR COMMITTEE
Board, Commission or Committee to which you are seeking appointment:
Applicant Name and General Information
O. Mattias Jdrvegren
First MI Last
1625 W. 8th St
Home Street Address
Port Angeles WA 983636
City State Zip
360.809.3304 360.565.3263 360.809.3304
Home phone Work phone Cell phone
mjarvegren@gmail.com
E-mail address
April 14, 1974
Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal
history check to ensure compliance with Port Angeles Municipal Code 2.26.020)
Certification and Location Information (circle one)
Are you employed by the City of Port Angeles? Yes
Are you a citizen of the United States? Yes N/
Are you a Registered Voter? Yesit
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Are you a City resident? Ws No
If so,how long 12 years, since June 13, 2005
Do you own/manage a business in the City? Yes N/
Do you hold any professional licenses,registrations or certificates in any field? Yes
If so,please list:
Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so,please
explain: As an employee of Clallam County PUD, I would have to recuse myself for any discussions related
to any potential business transactions between the City and the PUD.
Work or Professional Experience- List most recent experience first,or attach a resume
Clallam County PUD Utility Services Advisor II 6/2005 Present
Employer Title From(M/Y) To(M/Y)
Commercial/industrial conservation program manager, as renewable energy and regulatory compliance.
Brief job description
Eugene Water and Electric Board Intern 9/2004 6/2005
Employer Title From(M/Y) To(M/Y)
Process rebates and assist staff with commercial energy audits and recommendations.
Brief job description
Delta T HVAC System. Service Technician 3/2004 6/2005
Employer Title From(M/Y) To(M/Y)
Perform pressure diagnostics, testing, and sealing of residential heating and cooling duct systems.
Brief job description
Education - List most recent experience first
Lane Community College Associates of Applied Energy Managment s No
Institution/Location Degree earned/Major area of study Graduated?
Yes No
Institution/Location Degree earned/Major area of study Graduated?
Yes No
Institution/Location Degree earned/Major area of study Graduated?
Charitable, Social and Civic Activities and Memberships- List major activities you have participated in
during the last five years Advice on matters as they relate to Clallam County's
Clallam County Permit Advisory Board Department of Community Development 10
Organization/Location Group's purpose/objective #of members
Brief description of your participation:
I represent Clallam County PUD, filling the body's energy industry representative position.
Advice and support NW Power and
Regional Technical Forum Conservation Council 40
Organization/Location Group's purpose/objective #of members
Brief description of your participation:
I am a corresponding member, meaning that I do not have voting privileges
on the Board,but participate in an advisory capacity.
2
Questions
Why are you interested in serving on this particular Board or Commission?
First off, I am interested in fulfilling my civic duty to provide some of my time and skills towards
skills towards towards the benefit of the City of Port Angeles, as well as the community at large.
Working for a public electrical utility, and with experience working with Bonneville Power Administration
(BPA) I think that I am particularly suited to be a constructive member of the City's Utility Advisory
Commission.
What in your background or experience do you think would help you in serving on this Board?
I have worked for Clallam county PUD for the past 12 years. For six of those years I was a member of
BPA's Utility Sounding Board.As such I have experience with the operations of an electrical utility, as
well as I have a background working with BPA, the City's primary electrical energy provider.
What is your understanding of the responsibilities of this particular Board or Commission?
The City's Utility Advisory Commission is tasked with advising City Council and staff on matters as they
relate to the Cit_y's public works operations, includingelectrical ectrical service and operations, solid waste
management, and domestic water and waste water treatment.
Please feel free to add any additional comments you wish to make regarding your application.
I am aware that my citizenship status perhaps is an issue,but I would like to offer my services and
dedication as a 12 year Port Angeles resident, 25 year permanent US resident, 26 year US resident, and
currently in line for my naturalization interview. If the rules and Council bar me from participating at this
time, I will be happy to resubmit my application at a later time, as a naturalized US citizen.
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pplicant Signature 6ate
Submit completed forms to—'.,---,
o—'.,-- � OFFICE OF THE CITY CLERK
JENNIFER VENEKLASEN,CITY CLERK
360-417-4634 or jvenekla@cityofpa.us
City of Port Angeles
321 E. 5"' Street
Port Angeles,WA 98362
In compliance with the Americans with Disabilities Act,if you need special accommodations because of a physical
limitation,please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made.
3
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QRITANGELES �J' Ll JUN 2017
WASHINGTON, U. QTY & PCCS.
7 AtlGELES
APPLICATION FOR APPOINTMENT To BOARD, COINI.MISSION OR C+ 11E
Board, "orxt missio or Committee itte to which you are seeking atat ointme t-
Applicant Name and General Information
_......_.._______.._.._._..._._______
First rpt last
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Ilcaarre "tre,ewt Address
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City State Zip
lloarne Phone Work phone Cell Phone
LAJ a f.
E-rrrall address
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........ ....._................. ......._*
Date o f ffirth (to be coo lr ttri only by applicants for Public Safety Advisory Board for purposes of criminal
final
hist0 v check trr ensure compliance with Port Angeles Municipal t".or de 2,26.0211
Certification arra Location Information (circle one)
Are you coralrloyfed by the City ail"1)onAngeles? Yes SO)
Are you a citizen ofthe United States'? (9 No
Are yr:ou a Registered 'toter? Des- Nes
Are you:a City reside rt9 Nes
if w,ho flt'xra t.Ys_tk� -�>�? 2-
Do
'D o you owft/nianage a business in the.City? CYe,° No
Doo you hold any prrall° sa+,nal flcenses,registrations or certificates in any field? Yes Nes
11'so,please list: 2.p-n 4A r,1 C 0 _ .. t��'C1—Maid-_- ..._.. s ..�v4r
Are you aware ol`aaay eonflacq of"ittta<rest which might arise by your service on as City Board or Commission? 1f o,please
Work or Professional �" ri n,c - List most recent experience first,orattach as ra:�„aaattc
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Education«inion - List angst recent experience:first.
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latstataatacara,'"l,acaatiaaat Degree caaratecd fa�S ijcar area til"sCaacly Qiraadaaaatcd`�
Yes lett
Instit-ution/Location Degree earicd/Mgjor area ail`staady (iraad�aaatc;c
----------
Charitable, Social and Civic Activities and Memberships - hist major activities you have participated in
clearing the last five years iz
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Organization/Location fg�aala"aa purpose/objective 4 of members
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Brief description of your part icipaaticwra:...
1% rq4t,4 YW_Organization/Location Group's purptmse/objectives #i caf`ttacrat�ac:r
Brief description ofyour participation:_.._..._�J �� .._�
2
Questions
Why arc you intcrestccl in �a rving on this particular Board or C'onirnissican
What in your background or cxpericatcc;do ycat.a think would hc°lp you in sc:ming on this Board?
What is your understanding of the responsibilities of this particular Board or Commission?
Pleasc feel trc;c to add any additional ccaraatracntaa you Nvish to make regarding)(our aplalicatkgi.
----------- —
Applicant Signattarc Date
Submit completed forms to: OFFICE O .t.ttF C,tµtA'C"FERK
JENNIFER NTENEKLASEN,CITY CLFRK
360-417-4634 caa°.iw,crac; laa ii)cit)�ot'lia.rt:
City of Port Angeles
321 E. 51h Strect
Port Angeics, WA 98362
In compliance with the Americans s Nvith Disabilities.pct, i'you need special accommodations because of a lxlaysical
liaaailaation,please contact the City Manager's t.ltlice at 417.=1500 so appropriate aamingements can he made.
3
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WASH INGTON, U. SA. V
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APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR COMMITTEE
Board,Commission or Committee to which you are seeking appointment:
(,J ( I t..... t,Y (A Z�> v t s o a.1
Applicant Name and General Information
First MI Last
Dome Street Address
P z 1 . t .S
City State Zip
J
Home phone Fork phone Cell phone
E-mail address
Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal
history check to ensure compliance with Port Angeles Municipal Code 2.26.020)
Certification and Location Information (circle one)
Are you employed by the City of Port Angeles? Yes
Are you a citizen of the United States? Y No
Are you a Registered Voter``? No
Are you a.City resident? Ye leo
If so„how long_ 'y 1 /0
Do you own/manage a business in the City? Yes
Do you holdy professional licenses,registrations or certificates in ny field? ee o
'�= l l cap a:, + b pit 1 �d4 �, tJOB S"" sc
If so,please pp C.:.g l , �a ., yyyy [fid / r�p. y�^ cc-0.7- c—
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Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so,please
explain:
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Work or Professional Experience- List most recent experience first,or attach a resume
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Employer—54-,r4t� c,,s C',4(c, .6 p 1,cer// Title V, From M/Y) To(M1Y)
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Education -List most recent experience first
Yes 0
Institution/Location Degree earned/Major area of study Graduated?
Yes No
Institution/Location Degree earned/Major area of study Graduated?
Yes No
Institution/Location Degree,earned/Major area of study Graduated?
Charitable, Social and Civic Activities and Memberships - List major activities you have participated in
during the last five years
'& 0 K-"5
Organization/Location Group's purpose/objective #of members
Brief description of your participation:
Organization/Locati6n Group's purpose/objective #of members
Brief description of your participation: A
2
Questions
Why are you interested in serving on this particular Board or Commission?
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Wh in your background or experience d you t ink would help you in serving on this Board'?
What is your understanding of the responsibilities of this particular Board or Commission?
_.......
Please feel free to add any additional comments you wish to snake regarding your application.
_ .....
Applicant Signature Bate
Submit completed forms to: OFFICE OF THE CITY CLERK.
JENNIFER VENEKLASEN,CITY CLERK
360-4174634 or jveneklaCcityofpa.us
City of Port Angeles
321 E. 511'Street
Port Angeles,WA 98362
In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical
limitation,please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made.
3