HomeMy WebLinkAbout000283 Amendment 6 00 283
Sixth.Amendment
To the Professional Service Contract
:Between City of Part Angeles and
Integral Consulting, Inc.
This amendment is entered into this of w 2017 by and
between. the City of Port Angeles a non-charter code city and municipal corporation of
the State of Washington ("City") and Integral Consulting, Inc. ("Contractor").
For and in consideration of the mutual benefits to be derived herefrom, the Parties
recite, covenant, and agree as follows.
I. The Parties entered into a Professional Service Contract on March 1,
2012, for review of Ecology's reports with a budget of$16,700 and a First
Amendment to that Contract on July 3, 2012 with a new scope of work
and an associated budget of $63,000 for a total budget of $79,700. The
Professional Service Contract and the Amendment are incorporated by this
reference and may hereafter be referred to as"the Agreement."
2. The Second Amendment dated November 6, 2012 amended the
Agreement by adding new tasks to the Scope of Work to be performed and
also amends the Agreement to increase the total maximum compensation
for the Agreement to an amount not to exceed $2.00,000,
3. The Third. Amendment dated June 4, 2013, added new tasks to the Scope
of Work and increases the total amount of compensation for the
Agreement to an amount not to exceed $289,000.
4. The Fourth Amendment dated March 10, 2015 amended the Agreement
and the Scope of Work adding a new task: Performing analyses and
preparing reports, as directed by the City Manager, to assist the City in the
allocation of costs and liabilities for a harbor cleanup and amended the
Agreement by increasing the authorized contract compensation by
$261,600, which increased the maximum compensation authorized under
the Agreement to an amount not to exceed $550,600.
5. The Fifth Amendment dated March 2, 2016 amended the Agreement b
adding a new Scope of Work outlining tasks through the end of year 2017.
It also increased the budget through 2017 by $963,859, which increased.
the maximum compensation authorized under the Agreement to an amount
not to exceed $1,.514,459,
1
6. This amendment recognizes that a significant amount of work has been
accomplished, but now the Scope of Work needs to be amended to add
review and evaluation of several issues as directed by the City Manager,
that may be relevant as the PLP group moves forward to create a draft
RI/FS.
This Sixth Amendment and Scope of Work is attached as Exhibit A. The
budget is increased by$50,000 to an amount not to exceed$1,564,459,
7. All other terms of the Agreement remain unchanged.
8. As amended, the Agreement is ratified and confirmed.
IN WITNESS WHEREOF, the parties have executed this Amendment to the
Professional Services Contract in duplicate.
CITY OF PORT ANGELES INTEGRAL CONSULTING, INC.
Dan McKeen, City Manager Betsy Day, Vice President
Date: J.;2 1 1 -7 Date:
APPROVED AS TO FODJ
A Nl:
William E. Blour, City Attorney
ATTEST:
a11 " Yo
' )
a��eneklasen, City Clerk
2
6. This amendment recognizes that a significant amount of work has been
accomplished, but now the Scope of Work needs to be amended to add
review and evaluation of several issues as directed by the City Manager,
that may be relevant as the PLP group moves forward to create a draft
RUFS.
This Sixth Amendment and Scope of Work is attached as Exhibit A. The
budget is increased by 550,0100 to an amount not to exceed S 1,564,459.
7. All other terms of the Agreement remain unchanged.
S. As amended,the Agreement is ratified and confirmed.
fel WITNESS WHEREOF, the parties have executed this Amendment to the
Professional Services Contract in duplicate.
CITY OF PORT ANGELES INTEGRAL,CONSULTING, INC.
BY: BY.
Dan McKeen, City Manager
Date:
Date:
APPRPVED AS TO FO M:
William E. Bloor,City Attorney
ATTEST.-
fL
'(.t
AnifcVte�nkeklascn, City Clerk
7
Integral Consultmg Inc.
inte Idl 719 2nd Avenue
Suite 700
Seattle,WA 98104
telephoiw 206.230.96(X)
facsimile:206.2119601
Privileged and Confidential www,integral-corp-com
Attorney Work Product -DRAFT
DRAFT-July 5, 2017 Project No.CF935
Bill Bloor
City of Port Angeles
and
Kurt Peterson
Foster Pepper
Subject: Scope of Work for Municipal Stormwater Source Control Program Review
Dear Bill and Kurt:
Upland source control will be important for limiting recontamination of sediments
following implementation of the remedial action in Western Port Angeles Harbor(WPAH).
For the City of Port Angeles(Cit!y), source control primarily focuses on reduction of
combined sewer overflows(CSOs)and improvement of stormwater quality, The City has
undertaken an extensive program to reduce CSO events. This letter describes a scope to
evaluate City stormwater source control efforts,compare them against other similar
municipalities, and assess if and what additional source control activities may be
warranted. The City's stormwater discharges are regulated under a National Pollutant
Discharge Elimination System (NPDES) municipal separated storm sewer system (M54)
permit with the Washington State Department of Ecology.
The proposed scope consists of a review of the City's existing and historical stormwater
source control measures including plans, programs, ordinances,inspections,enforcement
mechanisms,and reporting efforts. The findings will be compared to programs
implemented by other cities in the Pacific Northwest. A report summarizing key aspects of
the City's existing stormwater source control programs will be prepared. If applicable,
suggestions for programs which could be enhanced and/or new programs which could be
implemented will be provided.
In conjunction with this work, a scope of work for storm sewer system-related sampling
and source tracing work will be considered, and, if appropriate,a scope of work and
budget will be proposed. The objective of the additional sampling and Source tracing work
PA StonnNvater Source Control Evaluation
DRA FT-I Lily 5,2017
Page 2
would be to evaluate stormwater-sourced loading of contaminants of concern(particularly
dioxins and PAHs)and to identify source control measures that could be beneficial in
reducing pollutant loading to WP H..
PROPOSED SCOPE ITEM 1: REVIEW OF EXISTING CITY PROGRAMS
Integral will review the City's existing stormwater programs, plans,and system
improvements. Integral's ongoing allocation-related research directed by Foster Pepper
will be the basis for understanding the current and historical footprint of the City's MS4,
with particular emphasis on discharges toW11AII. Existing sampling data will be
incorporated as needed to evaluate a sampling approach. Integral will ideally engage City
staff in this process in order to better understand the MS4 infrastructure, ongoing SW
SCMs, and sampling activities.
Some program elements the Integral will evaluate include illicit connection detection and
elimination,public education, control of runoff from new development, ordinances,
operations and maintenance of city facilities, CSO reduction efforts,and source tracing,
PROPOSED SCOPE ITEM 2: COMPARISON TO STORMWATER
SOURCE CONTROL MEASURES IN COMPARABLE CITIES
Integral will compare the City's stormwater management programs to those in comparable
or larger Pacific Northwest cities adjacent to regulated sediment sites(e.g., Portland,
Tacoma, Everett). Components to be,compared include:
• Infrastructure and controls(current and historical)
• Existing(and planned) treatment capabilities and diversion projects
• Stormwater sampling programs
- Historical data collection
- Source tracing approach
- Source con trol/elimination.targets
• Ordinances related to water quality
• Inspection and enforcement mechanisms
• Programs required of MS4 permit holders.
I nte di
PA Stormwater Source Control Evaluation
DRA 171"-1 uly 5,2017
Page 3
While not truly comparable, Integral will also consider City program relative to ongoing
activities in larger municipalities(e.g., the Long-Term Source Control Implementation Plan
by the City of Seattle for the Lower Duwamish Waterway).
PROPOSED SCOPE ITEM 3: DRAFT MEMO TO THE CITY
Integral will prepare a draft memorandum summarizing our findings. The intent of the
memo is to provide a framework for the City to review and comment upon and to engage
City staff who are currently implementing stormwater programs. Integral expects City
staff will be able to provide additional details or written materials about ongoing or
completed stormwater source control measures in order to help focus Integral's
recommendations. Following City staff review of the memo,in-person meetings or
conference calls may be beneficial in transferring information or framing/refining the
contents of the final report.
Based on the information collected, Integral will also work with City staff to draft a
stormwater source sampling scope, potentially focusing first on WPAH sediments adjacent
to MS4 outfalls. These data could help target particular drainage areas within which to
collect source samples, such as solids from in-line sediment traps,or from catch basins.
4. FINAL REPORT
Integral will prepare a report documenting the following:
• Historical and current City stormwater management programs
• Comparable municipal stormwater management programs
• Additional measures the City Could consider to improve its existing program (if
applicable)
• A suggested framework or systern to document the source control programs
completed, underway,and/or planned by the City (if needed)
• A sampling scope to evaluate the stormwater chemical quality and potentially to
identify sources within the WPAH watershed.
1nteg,
PA Stormwater Source Control Evaluation
DRAFr July 5,2017
Page 4
SCHEDULE AND BUDGET
If the City elects to complete this review, the work will be completed in conjunction with
ongoing allocation support work directed by Foster Pepper. Work will be conducted by
Integral staff familiar with the City's stormwater conveyance system and other municipal
source control programs, including Nicole Ott, Susan Fitzgerald,and Andrew Halmstad.
We anticipate two meetings with the City to discuss initial findings.
We anticipate the budget to complete this evaluation to be approximately$50,000. We
project that the draft memo(items 1-3) would be prepared within 4 to 6 weeks,
recommendations for sampling within 2 to 2.5 months,and the final report(item 4) within
3 months of approval of this scope.
CLOSING
Integral's team of scientists and engineers has experience successfully managing and
executing stormwater source control projects. We are well-suited to negotiate with Ecology
and produce a realistic and pragmatic work plan for stormwater Source control for the City.
Our familiarity with the City's conveyance system, WPAFI, and source control issues are
grounded in previous and ongoing work completed for the City,Foster Pepper,and
Cascadia,our thorough understanding of stormwater source control issues,and our
extensive stormwater investigative and monitoring experience.
Integral appreciates the opportunity to support the City of Port Angeles, Foster Pepper,and
Cascadia with' PAH allocation and cleanup work. Please let us know if You would like to
discuss this scope further. If you would like us to proceed with the work, please let us
know by email or by signing below,
Sincerely,
Andrew Halmstad Nicole Ott
Senior Engineer Consultant and Project Manager
I n t e
PA Stormwater Source Control Evaluation
DRAFr-July 5,2017
Page 5
The scope of work is approved:
Dan McKeen,City Manager Kurt Peterson
City of Port Angeles Foster Pepper
Cc: Dan McKeen and Nathan West,City of Port Angeles;Joanne Kalas, Foster Pepper; Rod
Brown,Cascadia; Linda Baker, Integral