HomeMy WebLinkAboutAgenda Packet 10/10/2017 Utility Advisory Committee
City Council Chambers
Port Angeles,WA 98362
October 10,2017
3:00 p.m.
AGENDA
L Call To Order
IL Roll Call
III. Approval Of Minutes for September 12,2017
IV. Late Items
V. Public Comment— The Utility Advisory Committee desires to allow the opportunity for Public
Comment. However, the business of the City must proceed in an orderly, timely manner. At its
most restrictive, Public Comment shall be limited to a total of 15 minutes. Individuals may speak
for three (3) minutes or less, depending on the number of people wishing to speak. If more than
20 people are signed up to speak, each speaker may be allocated two (2) minutes. (Taken from
Council Rules of Procedure Section 12).
VI. Interview Citizen At-Large Candidates
VII. Discussion Items:
A. FY2017-19 Water Quality Stormwater Capacity Grant Contract No. WQSWCAP-1719-
PoAnPW-00121
VIII. Information Only Items:
A. Strategic Update on CFP 2017 Accomplishments and 2018 Plans
IX. Next Meeting Date: November 14, 2017
X. Adjournment
Pg 1
Utility Advisory Committee
City Council Chambers
Port Angeles, WA 98362
September 12, 2017
3:00 p.m.
L Call To Order
Vice Chair Lee Whetham called the meeting to order at 3:02 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Vice Chair Lee Whetham, Sissi Bruch, and Deputy Mayor
Cherie Kidd
Councilmembers Absent: None
UAC Members Present: Rob Feller, William Atkinson, and Mattias Jarvegren
UAC Members Absent: Laura Dodd
Staff Present: Craig Fulton,Nathan West, Teresa Reed-Jennings, James
Burke, Bill Bloor, Bob Kajfasz, Glen Goodworth, Tom
McCabe, Marian Bodart, and Michelle Hale
Others Present: Eight Citizens
III. Approval Of Minutes
Vice Chair Lee Whetham requested a motion for approval of the July 11, 2017 minutes. Deputy
Mayor Cherie Kidd moved to approve the minutes and William Atkinson seconded the motion.
Motion carried 6-0.
IV. Late Items:
A. Port of PA Meeting Follow-up Discussion
Sissi Bruch requested a follow-up to the Port of Port Angeles meeting to discuss future utility
issues. Craig Fulton, Director, Public Works &Utilities, will follow-up with Community
Economic Development on the planning process. Duly noted by the Committee.
B. Views of the Future
Sissi Bruch asked about having a calendar for upcoming projects and activities. Craig Fulton,
Director, Public Works &Utilities will bring a work plan of projects occurring in the next 12
months to the next meeting.
V. Public Comment
Adam Sullivan, 215 West 3rd St, appealed to the committee to develop a plan to reduce electric
"base rate" only for low income.
p9 2
Phil Lusk, 232 West 2nd St, requested the Committee evaluate the Lusk Model for Energy
Northwest. Distributed a report and letter. Requested policy makers make a recommendation to
BPA to do a market test of the generating resource. Added as late item to continue his public
comment.
Richard French, 1401 Aurora Ct, thanked staff for informational and guided tours of the
Wastewater Treatment Plant, Morris Creek Hydro and others. Encouraged staff to provide
additional tours such Ranney Collector, and Corp Yard.
VI. Discussion Items:
A. Nominate new UAC Chairperson
Vice Chair Lee Whetham nominated William Atkinson as the new UAC Chairperson.
Nomination seconded by Sissi Bruch. William Atkinson agreed to be the new UAC Chairperson
beginning next meeting. No other nominations were made.
B. 3rd UAC Member-At-Large
Per the 07/11/17 UAC minutes, a motion was made and passed by City Council to add a third
member citizen's at-large representative and to appoint Paul Collins to the third member citizen
at-large position to serve on the UAC.
Vice Chair Lee Whetham nominated Paul Collins to be the third member citizen at-large position
to serve on the UAC. Seconded by Sissi Bruch. Noted by Staff, an additional application
received for the third member at-large position. Discussion held.
Sissi Bruch made a motion to withdraw Paul Collins from the UAC third member citizen at-large
position. Seconded by William Atkinson. Motion carried 6-0
Deputy Mayor Cherie Kidd made a motion to postpone the vote for the third citizen at-large
member until the next meeting after all applications have been reviewed. Seconded by William
Atkinson. Motion to include an amendment proposed by William Atkinson to set a closing date
of September 30th to receive applications for the third member citizen at-large position. Motion
carried 6-0
C. EnergySmart Grocer SOW No. 2
Bob Kajfasz, Commercial Energy Analyst, reviewed the request by CLEAResult to expand their
agreement to include the EnergySmart Grocer program services to fast track installation of
energy efficiency measures to a remodel of the old Albertson's store recently purchased by
Saar's Market Place or any other grocery or convenience stores wishing to participate in the
program. Discussion followed.
Deputy Mayor Cherie Kidd moved to recommend to City Council to authorize the City
Manager to sign the EnergySmart Grocer Utility Participation Agreement SOW No. 2 with
CLEAResult and to make minor modifications to the agreement,if necessary. Seconded by
Sissi Bruch. Motion carried 6-0
D. BPA Energy Efficiency contract for 2018-19
pg 3
Bob Kajfasz, Commercial Energy Analyst, stated Bonneville Power Administration has offered
the City a revised Energy Conservation Agreement covering the rate periods of 2018 and 2019
and establishes the two-year budget. . The Committee requested updated metrics on amount of
monies received from BPA on these projects (heat pumps, lighting retrofits, insulation, etc.)
Craig Fulton will provide for the City Council report.
Sissi Bruch moved to recommend to the City Council to authorize the City Manager to sign the
Energy Conservation Agreement Contract No. 17ES-11536 with the Bonneville Power
Administration, and any subsequent amendments or minor modifications to the Energy
Conservation Agreement. Seconded by Mattias Jarvegren. Motion carried 6-0
E. Discussion/Endorsement of 2018 Solid Waste rates
Craig Fulton, Director, Public Works &Utilities stated that following the completion of the Solid
Waste landfill bluff project, the City committed to periodically review the financial picture of the
Solid Waste utility. Glen Goodworth, Senior Accountant,presented the 2018 Solid Waste Rates
following the Cost of Service Analysis (COSA). The COSA for the Transfer Station reflects a
potential reduction in rates for all customers in 2018.
Lengthy discussion followed on individual rate changes. The Committee requested a biosolids
option be provided. Staff will provide a blended rate with an analysis of the impacts of the
biosolids so Council can make a final decision. The committee also requested on the percentage
of City customers who have yard waste services.
Sissi Bruch moved to recommend to City Council to adopt the recommended 2018 rates upon
completion of the mandatory public hearings,which will be scheduled at a later date,which
includes an update reflecting biosolids closer percentages. Seconded by William Atkinson.
Motion carried 5-1
VII. Information Only Items:
A. Update on SB 5939
Bob Kajfasz, Commercial Energy Analyst, spoke of Senate Bill 5939 on solar incentives in
Washington State. A handout identified changes made to this program that went to City Council
for approval as the deadline was September 1st
B. Boards and Commissions ordinance changes
Craig Fulton, Director, Public Works &Utilities, reported the City Council passed ordinance
changes that affect the UAC. These changes include adding public comment to the agenda,
report verbiage provided by City Clerk, and a third citizen at-large member. . The UAC will
continue to meet in the Council Chambers. Staff will continue to schedule future utility site
visits.
C. Light Operations Building Design
Craig Fulton, Director, Public Works &Utilities, stated there is discussions with the Port of Port
Angeles to move Light Operations out of their leased facility. The City purchased property
adjacent to Corp Yard and is in the process of hiring a design firm to begin work on the new
LOPS facility. The construction costs and funding measures will be brought to the UAC.
pg 4
VIII. Second Public Comment
Vice Chair Lee Whetham requested a motion to allow Phil Lusk to speak for five minutes. Sissi
Bruch moved to allow Phil Lusk to speak. Deputy Mayor Cherie Kidd seconded the motion.
Motion carried 6-0.
Phil Lusk, 232 West 2nd St, continued his first public comment discussion on the Columbia
Generating Station Market Test and his request for Bonneville Power Administration to do a
market test.
IX. Next Meeting Date: October 10, 2017
X. Adjournment: 4:59 p.m.
Chair William Atkinson Michelle Hale, Administrative Specialist II
pg 5
• AN, ELE
WAS H 1 N GTO N, U. S. A.
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�■i Utility Advisory Committee Memo
Date: October 10, 2017
To: UTILITY ADVISORY COMMITTEE
From: Teresa Reed-Jennings, City Engineer
Subject: FY2017-19 Water Quality Stormwater Capacity Grant
Contract No. WQSWCAP-1719-PoAnPW-00121
Summary: The Washington State Department of Ecology(DOE)has offered a FY2017-19
Biennial Water Quality Stormwater Capacity Grant in the amount of$50,000 to the City. The pass
through grant provides funding to implement NPDES permit requirements.
Funding: Grant funding will be provided by DOE and will be capped at$50,000.
Recommendation: UAC recommends that the City Council authorize the City Manager to
sign the FY 2017-19 Water Quality Stormwater Capacity Grant agreement with the
Washington State Department of Ecology in the amount of$50,000, and any subsequent
amendments or minor modifications to the agreement.
Background/Analysis: The Washington State Department of Ecology provides assistance to
National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater General
Permitees though the biennial Capacity Grant program. This grant funding program provides
financial assistance for activities, technical resources, and equipment that will help local
governments implement the requirements of the Eastern and Western Washington Municipal
Stormwater permits.
City staff submitted an application for and was awarded a Capacity Grant. Staff may use the Grant
monies to fund NPDES program related components, to include: public education and outreach
activities; illicit discharge detection and elimination program activities; activities to support
programs to control runoff from development sites; pollution prevention, good housekeeping, and
operation and maintenance program activities; and equipment purchases that result directly in
improved compliance with permit requirements. Capital construction projects are not eligiblefor
funding through this grant prograin.
Staff requests that the UAC recommend the City Council authorize the City Manager to sign an
agreement with the Washington State Department of Ecology under the FY 2017-19 Water Quality
Stormwater Capacity Grant Program, and any subsequent amendments or minor modifications to the
agreement.
Funding Overview: DOE will reimburse the City for qualified expenditures up to $50,000 incurred
between July 1, 2017 and March 31, 2019. There are no match requirements, and grant awards will
cover 100 percent of eligible costs of the grant offer amount. The City must provide a quarterly pg 6
progress report with each payment request.
• / NGELES
A,
WASH I N G T O N, U. S. A.
�i Utility Advisory Committee Memo
Date: October 10, 2017
To: UTILITY ADVISORY COMMITTEE
From: Teresa Reed-Jennings, City Engineer
Subject: Strategic Update on CFP
2017 Accomplishments and 2018 Plans
Summary: Public Works is pleased to offer a strategic update of the Capital Facilities Plan for the
Utilities Advisory Committee.
Funding: N/A
Recommendation: N/A
Background/Analysis: At the September 12, 2017, UAC meeting, the committee asked for an
update of the Capital Facilities Plan during the October meeting. The attached spreadsheet shows an
overview of the 2017 and 2018 projects for the Electric, Water, Wastewater, Combined Sewer
Overflow, Solid Waste, and Stormwater utilities. Public Works staff will provide a brief presentation
covering the individual projects and will be available for questions.
Funding Overview: N/A
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