HomeMy WebLinkAbout5.766 Original Contract
S.7(Plp
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
PARAMETRIX
RELATING TO: 2006 SOLID WASTE, LANDFILL AND WASTEWATER
ENGINEERING AND PLANNING SERVICES
THIS AGREEMENT is made and entered into this ~ /4t. day of ~1JC1J.J~ bk~
, 2006, by and between THE CITY OF PORT ANGELES, a non-ch;rte7~;-,@y
of the State of Washington, (hereinafter called the "CITY") and PARAMETRIX, INC., a
Washington Corporation (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires engineering consulting and planning services related to
solid waste, landfill and wastewater systems, and
WHEREAS, the CITY desires to engage the professional services and assistance of a
qualified consulting firm to perform the scope of work as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes
of the State of Washington for professional registration and/or other applicable
requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and
ability to perform the required work in accordance with the standards of the profession,
and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms,
conditions, covenants and agreements set forth below, the parties hereto agree as
follows:
SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by
the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all
services and material necessary to accomplish the work.
The CITY may review the CONSULTANT'S work deliverables, and if it is not
satisfactory, the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XI of this
Agreement.
The CONSULTANT shall perform its services under this Agreement consistent with the
professional standard of care, meaning the degree of care and diligence normally
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exercised by members of the consulting engineering profession currently practicing
under similar circumstances. The Consultants services shall also comply with
applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other
presentations of the work shall become the property of the CITY for use without
restriction and without representation as to suitability for reuse by any other party
unless specifically verified or adapted by the CONSULTANT. However, any alteration
or reuse of the documents, by the City or by others acting through or on behalf of the
City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S
representative shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties
and the duration of the Agreement shall extend through January 31, 2007. The work
shall be completed in accordance with the schedule set forth in the attached Exhibit B.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement.
Such payment shall be full compensation for work performed, services rendered, and
all labor, materials, supplies, equipment and incidentals necessary to complete the
work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor,
overhead and profit plus CONSULTANT'S direct non-salary reimbursable costs as
set forth in the attached Exhibit C.
1. Labor costs shall be based on the hourly rates shown in Exhibit B. Hourly rates
shall be based upon an individual's hourly wage, times the total number of hours
worked, times a multiplier of 3.1. The multiplier shall include overhead, CADD,
computer and profit.
General clerical time shall be considered an overhead item, except where
specific work items are involved that require one hour or more continued effort,
in which case time will be charged on the basis of hours worked.
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2. The direct non-salary reimbursable costs are those directly incurred in fulfilling
the terms of this Agreement, including, but not limited to travel, subsistence,
telephone, reproduction and printing, and supplies. No overhead may be added
to direct non-salary reimbursable costs. The CONSULTANT may add a markup
to Subconsultants and outside services subject to approval by the City.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices
shall detail the work, hours, employee name, and hourly rate; shall itemize with
receipts and invoices the non-salary direct costs; shall indicate the specific task or
activity in the Scope of Work to which the costs are related; and shall indicate the
cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the
project that has been completed less the amounts previously paid.
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D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the
event of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made upon the
completion of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be
as agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total
compensation and reimbursement under this Agreement, including labor, direct non-
salary reimbursable costs and outside services, shall not exceed the maximum sum of
$548,702.00.
VII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or
services under this Agreement, shall be considered employees of the CONSULTANT
only and not of the CITY, and claims that may arise under the Workman's
Compensation Act on behalf of said employees while so engaged, and any and all
claims made by a third party as a consequence of any negligent act or omission on the
part of the CONSULTANT'S employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility
of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any
CITY employee without the City's written consent.
VIII NONDISCRIMINATION
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The CONSULTANT shall conduct its business in a manner, which assures fair, equal
and non-discriminatory treatment of all persons, without respect to race, creed or
national origin, or other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified individuals who
are members of minorities protected by federal equal opportunity/affirmative action
requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the establishment of
non discriminatory requirements in hiring and employment practices and assuring
the service of all persons without discrimination as to any person's race, color,
religion, sex, Vietnam era veteran status, disabled veteran condition, physical or
mental handicap, or national origin.
IX SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this
Agreement without the written consent of the CITY.
B. The CONSULTANT will be using the firms submitted with its proposal as
subcontractors. Subcontractors other than those listed shall not be permitted
without the written consent of the CITY.
C. In all solicitation either by competitive bidding or negotiation made by the
CONSULTANT for work to be performed pursuant to a subcontract, including
procurement of materials and equipment, each potential subconsultant or supplier
shall be notified by the CONSULTANT of Consultant's obligations under this
Agreement, including the nondiscrimination requirements.
X CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party
may request changes in the scope of work. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XI EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this project, in addition to the Scope of Work set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as
"Extra Work" and shall be addressed in a written supplement to this Agreement. The
CITY shall not be responsible for paying for such extra work unless and until the written
supplement is executed by both parties.
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XII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10)
days written notice to the CONSULTANT. Written notice will be by certified mail
sent to the consultant's designated representative at the address provided by the
CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the percentage of work
completed.
C. In the event this Agreement is terminated prior to completion of the work,
documents that are the property of the CITY pursuant to Section II above, shall be
delivered to and received by the CITY prior to transmittal of final payment to the
CONSULTANT.
XIIIINDEMNIFICATION/HOLD HARMLESS
The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses,
and costs, including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused
solely by the negligence or willful misconduct of the CONSULTANT, CONSULTANT
employees, affiliated corporations, officers, and subcontractors in connection with the
work performed under this Agreement.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses,
and costs, including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused
solely by the negligence or willful misconduct of the CITY, CITY's employees, or agents
in connection with the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person
identified above for whom each is liable) is a cause of such damage or injury, the loss,
cost, or expense shall be shared between the CONSULTANT and the CITY in
proportion to their relative degrees of negligence or willful misconduct and the right of
indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence
of the CONSULTANT and the CITY, its officers, officials, employees, and volunteers,
the CONSULTANT'S liability hereunder shall be only to the extent of the
CONSULTANT'S negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the CONSULTANT'S waiver of immunity
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under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
However, the CONSULTANT expressly reserves its rights as a third person set forth in
RCW 51.24.035.
XIV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, employees or subcontractors.
The CONSULTANT shall provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and,
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate
for personal injury, bodily injury and property damage. Coverage shall include but not
be limited to: blanket contractual; products/completed operations; broad form property
damage; explosion, collapse and underground (XCU) if applicable; and employer's
liability; and,
3. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence.
Any payment of deductible or self insured retention shall be the sole responsibility of
the CONSULTANT.
The CITY shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a
copy of the endorsement naming the CITY as additional insured shall be attached
to the Certificate of Insurance. The CITY reserves the right to review a certified copy
of all required insurance policies in the CONSULTANT's office.
The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
The CONSULTANT'S insurance shall be primary insurance as respects the CITY, and
the CITY shall be given thirty (30) days prior written notice of any cancellation,
suspension or material change in coverage.
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XV APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the
State of Washington, and in the event of dispute the venue of any litigation brought
hereunder shall be Clallam County.
XVI EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all
prior written or oral understandings, and may only be changed by a written amendment
executed by both parties. The following exhibits are hereby made a part of this
Agreement:
Exhibit A - Scope of Work
Exhibit B - Budget
Exhibit C - Schedule
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year first written above.
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WIL6~i~R. CITY ATTORNEY
ATTEST:
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EXHIBIT A - SCOPE OF WORK
City of Port Angeles
Landfill Engineering Services 2006
BACKGROUND
This Scope of Work identifies landfill engineering services for the City of Port Angeles (City) for the
period of January I, 2006 through December 31, 2006. This work is a continuation of Parametrix' work
for Landfill Engineering Services as described in our previous contract agreement dated October 26,
2000. The basis of work is derived from input received from City staff through December 2005, and may
need to be revised during 2006 based on uncertainties and changes over time. Specific components of the
work for the period of this contract include:
. Task I Engineering Assistance for Solid Waste Management
. Task 2 Permitting and Compliance Support
. Task 3 Vacant
. Task 4 Design Services
. TaskS NPDES Permit Support
. Task 6 Construction Services
. Task? Directed Services
TASK 1
ENGINEERING ASSISTANCE FOR SOLID WASTE MANAGEMENT
This element of work will provide for engineering services to support routine solid waste
handling activities and landfill operations. Parametrix will work with City personnel to
identify and develop operations criteria and perform services as directed by the City in
response to site development or system maintenance requirements.
Under this task, Parametrix will perform overall project management, cost control,
schedule maintenance, scope development and routine client communications necessary
to deliver project elements of work in accordance with scope, budget, and schedule
requirements.
Task 1.1
Update Fill Sequence Plans
Objective:
Parametrix will work with landfill staff to update fill sequence plans for optimal waste
placement, compaction, and daily cover operations. .
Actiyities:
This effort will include assistance in deciding when the landfill will stop receiving
wastes, design services for modifying capacity to accommodate additional material, and
provide guidance on costs and benefits of changes.
Assumptions: This task will be performed twice during the year, prior to landfill closure.
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Task 1.2
Deliverables: Three (3) copies of two (2) Fill Sequencing Plans.
Site Life Verification
Objective:
To document the volume of airspace remaining in the landfill to allow for planning of the
future cap contours and additional large imports of material during the course of2006.
Parametrix will conduct two (2) quarterly measurements and evaluations of waste
placement, including compactive effort estimates and effective density calculations. We
will prepare letter reports describing the findings of each quarterly event. In support of
this effort, a visual site history using LDT software will be prepared and used in
estimating landfill airspace usage with a target closure date of December 31, 2006.
Assumptions: The following assumptions apply:
Activities:
. NT! of Port Angeles will perform survey activities.
. This task wilI be performed three (3) times: once at the end ofQl and Q2, and once
immediately prior to closure of the landfill for determination of residual space that
can be used for other purposes.
Task 1.3
Deliverables: Three (3) copies of three (3) Technical Memoranda.
Gas System Maintenance and Monitoring
Objective:
Activities:
Consistent and compliant gas system operations.
Parametrix will evaluate gas system operations data and assist City personnel in
continuing operations of the landfill gas systems. We will provide to City operations staff
recommendations concerning the proper gas system operations.
Assumptions: None.
Deliverables: Routine communications and written recommendations for gas system, co-composting,
and general operations assistance tasks. Maximum one (I) per month.
Task 1.4
Objective:
Activities:
General Operations Assistance
Consistent and compliant landfill operations. Parametrix will provide on-call technical
assistance to landfill staff regarding conditions and issues that arise during the year.
This work will include construction observation, landfill management, materials
management, and system maintenance and improvement, as necessary. Work will be
performed as needed on an on-call basis.
Assumptions: None.
Deliverables: None.
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Task 1.5
Project Management and Coordination
Objective:
Provide routine management and coordination of the project.
Activities:
Parametrix will manage project activities, allocate resources, monitor schedules and
budgets, maintain client communications and provide monthly project status reports.
DeJiverabJes: Parametrix anticipates the following work products for this task:
. Monthly progress reports and invoices.
. An updated quarterly project schedule.
Assumptions: The Scope of Work and cost estimate is based on the following assumptions:
. The Contract period is from January 1,2006 through December 31, 2006.
. Mileage, reproduction and plotting costs for all tasks are included in this task for
budget purposes. Other direct costs as shown in Exhibit B are also included.
. Co-composting support associated with operations, permits, and materials handling
will be handled by others and is not included in this Scope of Work.
. CPG grant support is included in a separate scope.
. Parametrix staff will visit the Port Angeles Landfill as needed (maximum twice per
month, excluding construction management (Task 06)) to review landfill operations
and meet with the operations team.
. Task 2
Permitting and Compliance Support
This element of work will provide regulatory reporting and permit coordination for
landfill operations. Work will include assisting the City with the collection of operational
and environmental data and the preparation of routine reports for submittal to the Clallam
County Environmental Health Department (CCHD) or Washington State Department of
Ecology (Ecology). Reporting will be completed to achieve compliance with the solid
waste operating permit and the Minimum Functional Standards for Solid Waste Facilities
(WAC 173-351).
Task 2.1
Solid Waste Permit Submittal 2006
Objective:
Parametrix will compile information and prepare the Solid Waste Operating Permit
application for 2006.
Activities:
Parametrix will prepare the Solid Waste Operating permit application for the landfill and
transfer station operation.
Assumptions: The following assumptions apply:
. This will be a 5-year permit for activities to be performed at the site following
landfill closure.
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. The submittal will include the Solid Waste Annual Report for transfer station
operations.
. The City will pay all permitting fees associated with this activity.
Task 2.2
Deliverables: Draft and Final Solid Waste Permit Applications.
Groundwater Monitoring
Objective:
Activities:
To install monitoring wells for long-term groundwater monitoring of the landfill as
required by CCHD.
Install a maximum of three (3) new monitoring wells along the beach following
completion of the shoreline remedial action. This will include:
. Completing all necessary Ecology-required documentation including permits, well
construction reports, etc.
. Oversee installation of monitoring wells during seawall construction.
. Log soils during drilling
. Well development monitoring.
. Prepare a revised Groundwater Monitoring Plan for the new beach wells.
. Provide technical assistance and peer review of groundwater monitoring reports
prepared by the City.
. Prepare and submit to Ecology and CCHD the Annual Groundwater Monitoring
Report. This report will include the [mdings of the fourth quarter sampling (to be
prepared by the City).
Assumptions: The following assumptions apply:
. The City will handle all analytical laboratory contracting.
. Only one (1) round of comments from the City will be required to finalize draft
groundwater monitoring documents.
. Monitoring wells will be installed as part of the seawall construction. No additional
drilling is required, and no drilling costs are included.
. Groundwater monitoring will be conducted quarterly for the first year following
installation. Monitoring frequency will be revised to semi-annual beginning with the
second year (assuming approval from CCHD).
. City staff will collect groundwater samples and prepare quarterly groundwater
monitoring reports for submittal to Ecology.
. The City will provide Parametrix with copies of each groundwater monitoring report
in electronic and hard copy format.
Deliverables: The following will be submitted:
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CltyofPoTl Angeles
Final Closure DeSign
Landfill Engineering and EnVironmental Services 2006
. Well logs
. Draft and Final Groundwater Monitoring Plan
. Draft and Final Annual Groundwater Monitoring Report.
Task 2.3
Amend Operations and Maintenance Plans
Objective:
Parametrix will meet with landfill staff to identifY desired modifications or changes in
conditions to the existing Landfill Closure Plan and the existing Operations and
Maintenance (O&M) Manual pursuant to requirements of WAC 173-351.
Activities:
Parametrix will prepare the modifications or changes in the form of an amendment that
will be submitted to CCHD for inclusion in the plans.
Assumptions: The following assumptions apply:
. One (1) meeting will be held with City staff to discuss amendments to the Landfill
Closure Plan and O&M Manual.
. Operations and maintenance plans related to transfer station operations will be
prepared by others.
Deliverables: Three (3) copies of the revised Landfill Closure Plan and O&M Manual.
Task 2.4
Landfill NPDES Permit Support
Objective:
Parametrix will, with Ecology's input, update the storm water management plan as
needed, following construction of stormwater improvements in 2005, in order to permit
planned improvements.
Activities:
Parametrix will prepare the modifications or changes to the storm water management
plan as needed, based on alterations made to the site in 2005 and update the Storm Water
Pollution Prevention Plan (SWPPP) to reflect changes made during 2005.
Assumptions: The following assumptions apply:
. This will include one (1) meeting with Ecology to discuss and validate the City's
plan for stormwater management and development of a final plan based on Ecology's
input.
. The SWPPP will require only minor revisions and is limited to changes made to the
stormwater system in 2005-2006.
Deliverables: The following will be submitted:
. Three (3) copies of the storm water management plan.
. Final revised NPDES Permit and SWPPP.
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Task 2.5
Objective:
Activities:
Shoreline Improvement Permit Support
Parametrix will continue to assist the City with compliance efforts associated with the
shoreline improvements and mitigation measures. This support will include meetings
with agencies including DNR, Ecology, Fish and Wildlife and other interested parties.
Parametrix will work with City planning staff to coordinate he public process and meet
conditional use requirements as needed. Parametrix will review and respond to comments
from agencies and resolve outstanding issues from existing permits and permit
applications.
Parametrix will develop a permit compliance plan that will include the following
elements:
. Notifications ofWDFW staffas required.
. Delineation of all specified distances and elevations for the work corridor.
. Design of appropriate drainage tightlines to incorporate into the soldier pile wall.
. Provide specifications for bedding stone, toe armor, back beach berm, and beach
nourishment.
. Ensure removal of debris (to be verified during Task 06 activities).
. Beach regrading.
. Other applicable conditions as specified in the approved permits.
. Parametrix will prepare an operations and maintenance plan to conform to State and
Local requirements as specified in previously approved permits. This will include
negotiation of specific requirements with Local and State agencies.
Assumptions: The Scope of Work and cost estimate is based on the following assumptions:
. No changes in permit requirements will occur during 2006
. Includes up to 5 meetings onsite or at City offices with Agency staff
DeliverabJes: The following will be delivered to the Client
. Revised and additional permit applications and negotiations for shoreline
improvements and mitigation measures.
. Permit compliance plan.
. Operations and Maintenance Plan
. Letters of notification as required by the permit authorities
Task 2.6
Objective:
Activities:
landfill Closure Permit Support
To assist the City in permitting and coordinating regulatory issues during landfill closure.
Parametrix will prepare all necessary permits or written notification relating to the
closure oflandfill Cell 3 as defined in WAC 173-351 and local regulations. This activity
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will include interactions with state and local regulatory agencies (Ecology, CCHD), as
needed, to resolve any permitting issues related to the cell closure
Assumptions: The following assumptions are made for budgeting of this task:
. This work is to be performed on a time and materials basis.
. All permit fees will be paid by the City.
Deliverables: Parametrix will prepare the following work products:
. Written response to inspection reports from the Realth Department or Ecology.
. Correspondence necessary to coordinate solid waste operations with outside
agencies.
. Permits as needed to facilitate landfill closure.
TASK 3
VACANT
TASK 4
DESIGN SERVICES
Under the current construction schedule, the City will continue site development in 2006
and proceed through 2008. This task covers design services required in 2006. Design
services include preparation of construction documents.
Task 4.1
Landfill Closure Design
The Port Angeles Landfill is scheduled for closure at end of year 2006. A new Transfer
Station will be constructed south of the active landfill to accept, handle, and ship
municipal wastes now being disposed of at the landfill.
Parametrix will prepare the construction contract documents for the Final Closure.
Construction documents include construction drawings, specifications, and a construction
quality assurance (CQA) plan, as well as a probable cost estimate. These documents will
be prepared and submitted to the City and to the CCRD and Ecology for approval. After
review by the City, the CCRD, and Ecology, any required revisions will be made, and the
final, bid-ready contract documents will be prepared.
Parametrix proposes to subcontract project survey work to NT! in Port Angeles,
Washington, and to subcontract project geotechnical work, if any is required, to AMEC
in Kirkland, Washington.
Task 4.1.1
Site Survey
Objective:
To prepare a base map of the project area with adequate topographic detail to provide for
design and to track changes over time as cell filling progresses.
Activities:
The following activities will be performed as part of this task:
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. Parametrix will complete an initial survey of the project site for topography, site
features, and utilities, but not property boundaries. Parametrix will contact the one-
call service and the county to locate utilities and will survey the marked utilities.
. Parametrix will complete two (2) quarterly updates of Cell 2 and 3 topography as part
of the Site Life capacity analysis in Task 1.
Assumptions: The following assumption is made for budgeting this task:
. The site area to be surveyed is bounded on the north by the southern limit of Cell I,
on the east and west by the flanking draining ditches, and on the south by the landfill
access road.
Deliverables: This task has the following deliverable:
. Following each quarter's survey, Parametrix will prepare a drawing showing site
features and topographic contours.
Task 4.1.2 Work Plan
Objective: To develop a work plan documenting design criteria, permit conditions, construction
approaches, and key assumptions that apply to the design. Submittal of the Work Plan for
City review will provide for mutual understanding of project issues between Parametrix
and the City. Because the closure design is very similar to the previously approved and
implemented design for CellI, Parametrix proposes to provide the Work Plan submittal
in lieu of providing 30 and 60 percent design-level submittals for plans and
specifications.
Approach: The Work Plan will summarize the requirements for the final cover system, identify
permit conditions, discuss volumes and sources of material for cover soil and topsoil,
identify geotechnical concerns to be further evaluated, identify key design criteria, and
describe how these requirements will be incorporated into design documents.
Assumptions: The Work Plan will be brief (five pages maximum). The intent of the Work Plan is to
communicate and document to the involved parties at an early stage in the project the
general project agreements and parameters. The Work Plan will not be updated later in
the project; rather, design changes will be documented in meeting minutes, e-mails, and
other correspondence; and the changes will be incorporated into the plans and
specifications. Parametrix has not included work for obtaining any permits.
Deliverables: This task has the following deliverable:
. Parametrix will submit three (3) draft copies of the Work Plan for City review and
comment, and three (3) final copies.
Task 4.1.3
90 Percent Design Specifications, CQA Plan, Drawings, and Cost Estimate
Task 4.1.3A
90 Percent Specifications and CQA Documents Submittal
Objective:
To prepare 90 percent design specifications and a CQA Plan for review by the City and
approval by the County and Ecology.
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December 2005
Activities:
The following activities will be performed as part of this task:
. Parametrix will prepare 90 percent special provisions to amend the Washington
Department of Transportation Standard Specifications for Road, Bridge, and
MUnicipal Construction. The special provisions will include the following:
> Instructions to bidders, contract, forms, and other front-end documents (as
provided to Parametrix by the CitY).
> Table of proposed bid items and quantities.
> Division I sections, including:
1. Summary of Work.
2. Control of Work (survey, quality control, and laboratory testing).
3. Control of Materials (submittals).
4. Legal Relations and Responsibilities to the Public, including:
5. Health and Safety.
6. Environmental Controls.
7. Temporary Erosion Controls.
8. Prosecution and Progress (RFIs, claims for differing site conditions, time
for completion, etc.).
9. Measurement and Payment.
> Division 2 sections, including:
1. Clearing, Grubbing, and Cleanup.
2. Roadway Excavation and Embankment.
3. Construction Geotextile/Geosynthetic.
> Division 7 sections including General Pipe Installation RequirementslLandfill
Gas System Modifications.
> Division 8 sections, including:
1. Erosion Control and Water Pollution Control.
2. Roadside Restoration (topsoiling and seeding).
> Division 9 sections for materials, as required.
ClIyofPort Angeles
Final Closure DeSIgn
Landfill Engineering and EnvIronmental ServIces 2006
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Assumptions: The following assumptions are made for budgeting this task:
· Geotechnical work required to support the specifications and the CQA Plan is
included as a contingency and is assumed to cost $3,000.
· Specifications and CQA Plan will be bound together in one (1) document of
approximately 150 pages.
. Front sections of the specifications, including instructions to bidders and the contract,
will be as provided by the City.
Deliverables: The deliverables for this task will include the following:
. Three (3) copies of the 90 Percent Design Specifications and the CQA Plan for City
review.
· Five (5) copies of the 90 Percent Design Specifications and the CQA Plan for
submittal to the County and Ecology.
Task 4.1.3B
90 Percent Design Drawings
Objective:
To prepare 90 percent design drawings for submittal with the specifications and CQA
Plan to the City and County and Ecology.
Activities:
The following activities will be performed as part of this task:
· Prepare grading plans, using the topographic data from Task 1, and detail sheets to
show closure construction and details adequately for regulatory approval and contract
bidding.
· Provide for control of stormwater runoff from closure area and adjacent drainage
ditches.
· Provide for landfill gas improvements for the closure area and route system piping to
the existing perimeter manifold.
. Develop approaches for temporary and permanent erosion control.
· Parametrix will prepare the following drawings:
~ Cover Sheet.
~ Legend, Abbreviations, and General Notes.
~ Existing Site, Survey, and Demolition Plan.
~ Temporary Erosion Control Plan (Construction Step)
~ Erosion Control Details
~ Permanent Erosion Control Plan.
~ Subgrade and Surface Water Drainage Plan (two sheets).
City of Port Angeles
Final Closure DeSIgn
Landfill Engineering and Emnronmental ServIces 2006
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December 2005
> Cover System Details (two sheets).
> Drainage Details.
> Landfill Gas Improvements Plan.
> Landfill Gas System Details (two sheets).
Assumptions: The following assumptions are made for budgeting of this task:
. Construction drawings will not exceed 14 sheets.
. No waste requiring closure extends beyond the limits of Cells 2 and 3.
Deliverables: The deliverables for this task will include the following:
. Three (3) copies of the 90 Percent Design Drawings for City review.
. Five (5) copies of the 90 Percent Design Drawings for submittal to the County and
Ecology.
Task 4.1.3C
90 Percent Estimate of Probable Construction Cost
Objective:
To prepare the 90 percent estimate of probable construction cost.
Approach:
A detailed Engineer's Estimate of Probable Cost, including material quantities and unit
costs, will be prepared using the drawings and specifications as a basis for the cost
analysis. The estimate will include a contingency and applicable sales tax.
Assumptions: None
Deliverables: This task has the following deliverable:
. Three (3) copies of the Engineer's Estimate of Probable Cost will be submitted to the
City for review and comment.
Task 4.1.4
Final Specifications, CQA Plan, Drawings, and Cost Estimate (PS&E)
Objective:
To provide final "For Bid" contract documents and a final project cost estimate.
Activities:
The following activities will be performed as part of this task:
. Receive the City's, the County's, and Ecology's comments, and review comments
with client for incorporation.
. Revise contract documents based on comments.
. Update cost estimate based on changes required by regulatory review.
Assumptions: The following assumptions are made for budgeting ofthis task:
. Final contract documents will include half-size drawings bound with the
specifications and full-size drawings.
CIty of Port Angeles
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December 2005
. One (1) copy of the full-size final drawings on Mylar, stamped by a professional
engineer, will be provided.
. Comments from the County and Ecology do not require major revisions to the 90
percent drawings.
. The City will furnish examples of proposal forms for inclusion into the contract
documents and consolidated, non-conflicting, and complete set of 90 percent review
comments.
. No additional formal review iterations will take place after the final submittal. Only
minor changes (limited typos, oversights, and corrections) are expected after the final
(100%) submittal.
. The City will produce the necessary copies of the final PS&E for distribution to staff,
plan centers and prospective contractors.
. A maximum of 14 engineering sheets will be prepared for the closure design.
. The landfill closure project will be let for bid in 2007. Construction will be
performed in 2007-2008.
. A maximum of two (2) workshops for agency and City over the shoulder review and
design-process planning will be held for the closure design.
DeliverabJes: This task has the following deliverable:
. Five (5) copies of final contract documents will be prepared, with one (1) copy each
to the County and Ecology, and three (3) copies for the City. A loose copy of the
final contract documents will be provided to the City for the City to use for copying
for prospective bidders.
Task 4.1.5
Quality Assurance {QA}, Project Management, and Meetings
Objective:
To provide for effective project management, quality assurance reviews, client
communication and coordination, and to provide for meetings with the City and
regulatory agencies.
Activities:
The following activities will be performed as part of this task:
. Initial project set up, including establishing files, preparing a project management
plan, and attending a kickoff meeting with Parametrix staff to communicate
objectives, and schedule, and communication and coordination with the project
subconsultant.
. Meet with City staff as necessary to provide a satisfactory design (four meetings
assumed).
. Attend one (1) meeting each with Ecology and Clallam County to review comments
on 90 percent design-level submittals.
. Provide monthly progress reports to the City for an anticipated project length of 10
months.
CIty of Port Angeles
Final Closure DeSIgn
Landfill Engineering and EnvIronmental ServIces 2006
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December 2005
. Provide for internal review of documents prepared by an assigned QA reviewer not
involved in the project development.
Assumptions: The following assumptions are made for developing the budget for this task:
. Duration of the design project does not exceed 10 months.
. The number of meetings is as outlined under project activities.
DeJiverabJes: The following products will be generated from work performed under this task:
. Monthly progress reports.
. Records of meetings and other communications.
. Record ofQA review of specifications, drawings, and CQA Plan.
Task 4.2
Shoreline Monitoring and Adaptive Management Design
Objective:
The shoreline and bluff at the Port Angeles landfill situated near the western city limit is
eroding as a result of wave and tidal processes in the Strait of Juan de Fuca. Erosion at
the toe of the bluff by coastal processes is causing exposure of material from an
abandoned landfill cell. The problem requires the study of relevant coastal processes to
develop design parameters for a workable solution.
Approximately 600 ft of shoreline require protection; also, properties updrift and
downdrift of the project area may be sensitive to any changes in the local sediment
transport regime associated with a shoreline protection project. Parametrix will evaluate
coastal processes for the site and develop design parameters for a coastal engineering
solution. In the second phase of work Parametrix will continue to provide coastal
engineering support as required for agency and contractor coordination during project
contracting and construction, project monitoring, and adaptive management. There is a
need to evaluate coastal processes for the site and develop basic design parameters
required for a coastal engineering solution including water levels and run-up elevations,
wave heights, periods, directions, and longshore sediment transport conditions for the
site. Parametrix will perform the following:
. Project Coordination and Implementation Support -Provide support for project
implementation and construction management efforts associated with the shoreline
improvements and mitigation measures at the landfill as required. This includes
attending meetings and participating in conference calls as required to present and
discuss the results of technical work on coastal engineering and processes and to
assist with resolution of outstanding issues.
. Shoreline Monitoring Program -Provide assistance in managing, executing, and
evaluating a shoreline monitoring program to evaluate project performance as part of
adaptive management for the beach and berm nourishment components of the
shoreline improvements. Monitoring will include management of a sub contract to a
licensed land surveyor for beach profile monitoring. The City will acquire and up-to-
date high resolution base imagery with a controlled aerial photo mission with a
calibrated camera or equivalent satellite imagery. Parametrix will provide
specifications for acquisition of this data. The imagery should extend along the
City of Port Angeles
Fmal Closure DeSign
Landfill Engineermg and Environmental SerVices 2006
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255-2191-807
December 2005
shoreline to the east and west of the project site. Subsequent accurate ortho-
rectifying of the imagery and digitization of the shoreline position will be performed.
Assessment and interpretation of ground-based photographs of the nourishment area
will also be conducted. The work will include application of appropriate software
(such as RMAP) for beach profile analysis, shoreline position analysis, and beach
nourishment performance evaluation. Need for additional monitoring data and
analysis will be assessed on the basis of beach profile information obtained in
2005/2006.
. Shoreline Improvements -Toe Protection and Beach Nourishment Adaptive
Management -Provide technical support in the form of data analysis, modeling and
engineering to develop an appropriate adaptive management approach to nourishment
of the beach and the retaining wall toe protection. Work in 2006 will include
analysis of pre-project monitoring data to improve wave climate information and
update estimates of alongshore and across shore transport of gravel, cobble, and sand
and rates of coastal erosion at the landfill site. The estimates will be used to assess
ongoing beach nourishment requirements and maintenance requirements and
schedule.
Assumptions: The following assumptions are made for developing the budget for this task:
. The City will acquire and up-to-date high resolution base imagery with a controlled
aerial photo mission with a calibrated camera or equivalent satellite imagery. The
imagery should extend along the shoreline to the east and west of the project site.
. Project meetings will include up to 4 project meetings in Port Angeles with the City
of Port Angeles, contractors, federal and state agencies, project stakeholders and
additional meetings and conference calls with Parametrix to discuss technical issues
as required.
. Monitoring will include management of a sub contract to a licensed land surveyor for
beach profile monitoring (budgeted under Task 01).
. Need for additional monitoring data including direct measurements of gravel and
cobble transport will be assessed on the basis of beach profile information obtained in
2005-2006.
. Comparison would be made to available historic wave measurements including the
NDBC measurements near Port Angeles and wave measurement by Pacific
International Engineering at the project site.
. Simulations of nearshore waves would be applied to alongshore and cross-shore
sediment transport calculations.
. Appropriate cross-shore profile response model for gravel beaches and shoreline
response models with wave climate and water level information to assess anticipated
profile response and downdrift implications of the proposed project and to assess the
potential longevity of beach nourishment.
Deliverables: The following products will be generated from work performed under this task:
. Electronic and hardcopy presentation materials
CIty of Port Angeles
Fmal Closure DeSIgn
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December 2005
. Written and verbal response to comments and feedback as required.
. Technical memoranda, drawings, specifications, data and results of analysis.
Task 4.3 Macro Algae Survey
Objectives: Perform an intermediate level habitat survey to characterize the intertidal and subtidal
habitats along the 700 ft shoreline adjacent to the project area.
Actiyities: Parametrix will develop a Survey Plan following procedures outlined in the Washington
Department of Fish and Wildlife (WDFW) guidelines for an intermediate level
eelgrass/macro algae habitat survey. This document will be used to present the purpose
and location of the survey work, the dive plans, and data collection objectives to the
WDFW for approval.
Parametrix biologists will walk intertidal areas and divers will scuba dive along transects
through the subtidal portions of the project area (at approximately 100 ft intervals).
Surveys will be conducted to identifY and map the occurrence of eelgrass and/or
macro algae and fish habitat features along the shoreline adjacent to the Port Angeles
Landfill. The obvious flora and fauna in the lower intertidal and shallow sub-tidal zones
along the shoreline would be mapped to a maximum depth of -10 feet (MLL W).
Observations on substrate type and other obvious features extent would be documented in
the survey area.
Divers experienced in conducting eelgrass surveys following the WDFW guidelines
would conduct the survey. Intertidal portions of the survey will be performed from the
shore and the divers would access the subtidal portions of the transects from a vessel.
The divers would swim a transect pattern to establish types and densities of aquatic
vegetation along the shoreline adjacent to the landfill. Transects will be spaced along the
shoreline at approximately 100 foot intervals extending perpendicular to the shoreline
and information will be recorded at a minimum of 20 ft intervals along each transect.
Information will be recorded on underwater slates. Unique features, species, or habitats
observed along the transects between the 20 ft intervals would be identified and described
on the underwater slates.
Data obtained will include:
. Substrate characterization along each transect,
. Macro algae percent cover per 0.25 m2 at the 2, 6, and 10 o'clock positions
. Eelgrass shoot counts per 0.25 m2 at the 2, 6, and 10 o'clock positions
. Kelp holdfast counts per 0.25 m2 at the 2, 6, and 10 o'clock positions
. Presence of easily observed macroinvertebrate and vertebrate species
. Time and depth.
Assumptions: The Scope of Work and cost estimate is based on the following assumptions:
City of Port Angeles
Fmal Closure Design
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December 2005
. The City will provide the front end legal documentation and Division 1 special
provisions in electronic format (MS Word).
. We will prepare contract documents including the bid proposal, amendments to the
WSDOT Standard, WSDOT General Special Provisions (GSPs) Specifications, and
project-specific special provisions.
. Parametrix will provide all labor and equipment necessary to complete the dive
surveys
Deliverables: The following products will be generated from work performed under this task:
. Parametrix will complete a survey report detailing survey results and habitat
observations. The report will include copies of field data logs and tidal correction
information. A draft report will be provided to the City for review and comment, and
a final survey report will be prepared for submittal to WDFW.
. Parametrix will prepare a Survey Plan that meets WDFW requirements for an
intermediate eelgrass/macro algae habitat survey. The Survey Plan will include
detailed survey objectives and a dive safety plan.
TASK 5
NPDES PERMIT SUPPORT
Parametrix Will provide on-call support to the wastewater utility as requested by the City.
Task 5.1
On-call Support for Outfall Acquisition
Objective:
The purpose of this task is for Parametrix to continue our evaluation, begun in 2003, of
sediment conditions in the outfall vicinity and prepare a recommendation to the City on
the potential risks associated with sediment contamination, if any. Parametrix has
previously reviewed relevant results from the 1997 EP A Expanded Site Investigation
results and understand from Ecology that the RI will include the results of sediment and
seafood sampling conducted in the outfall vicinity.
Activities:
Parametrix will review a copy of sections of the Remedial Investigation to determine the
nature and extent of sediment quality compared to Sediment Management Standards and
indications of contamination from seafood sample results. We will also contact the
Ecology and discuss their interpretation of existing sediment quality information, any
concerns for outfall permitting, and future outfall monitoring requirements.
Assumptions: The schedule for this work is dependent on the availability of RI results for Parametrix to
review. Parametrix does not assume any responsibility for the accuracy or completeness
of the data that we review. Future monitoring of sediments in the outfall area could
discover contaminants that were not found in past monitoring efforts.
Deliverables: Parametrix will prepare a technical memorandum presenting our review of existing
sediment quality data, documenting our discussions with Ecology, and providing our
recommendations regarding the potential risks associated with sediment contamination, if
any.
City of Port Angeles
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December 2005
Task 5.2
Objective:
Activities:
On-call Services for the Rayonier Site
Additionally, Parametrix will provide on-call services to the City Attorney and City
Manager for document review and advisory assistance relating to chemical contamination
associated with the former Rayonier site. The rates included do not provide in-court
(litigation) expert testimony. Should this be required, it will be provided under separate
scope.
To be determined on an on-call basis, not to exceed the allocated budget.
Assumptions: The schedule for this work is dependent on the availability of RI results for Parametrix to
review. Parametrix does not assume any responsibility for the accuracy or completeness
of the data that we review. Future monitoring of sediments in the outfall area could
discover contaminants that were not found in past monitoring efforts.
Deliverables: To be determined.
TASK 6
Objective:
Activities:
CONSTRUCTION SUPPORT SERVICES
To provide assistance to the City during construction of the seawall project.
Parametrix will provide onsite observation of construction activities during seawall
construction and will document compliance with permit requirements (see Task 2) and
design specifications. Parametrix staff will assist City staff in ensuring contractor
compliance with scope of work and quality inspections.
Assumptions: The Scope of Work and cost estimate is based on the following assumptions:
. Attendance at one (1) pre-bid meeting, and one (1) pre-construction meeting.
. Construction period for the shoreline is assumed to be 90 days. During this period, it
is assumed that 5 man/days per week will be spent in providing construction
assistance. Limited additional specific technical consulting is also provided (16 man
days over 3 months).
· Final construction inspection will be approved by City staff.
Deliverables: Parametrix will prepare the following work products:
. Trip reports for each week (9 reports).
TASK 7
Goal:
DIRECTED SERVICES
This element of work provides for unforeseen engineering or other services that may be
required during the contract duration. This effort will typically involve construction
observation and incidental design for minor repairs or improvements. Specific work
assignments will require a negotiated scope, budget and schedule and written direction
from the City on proceeding with the work.
City of Port Angeles
Final Closure DeSign
Landfill Engineering and Em'lronmental Services 2006
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December 2005
ID
I
FInish
Start
o
Task Name
Duration
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
, Task 1 Engineering Assistance for Solid Was i 266 days? Mon 1/2/06 Mon 1/8/07
- -- -~-- -- Task iTu-paafing FlllSeqllEincePlans - l -1-2 days? Mon 1/2/06 'rue 1117/06
~-~-Fill~~ue~c~~~n#_1 _~_-__--=--- ~~_ ____ _7 days -~n-1/20106 _ -~~~_1!3070~
m3 Fill Sequence Plan #2 L 7 days Tue 5/30106 Wed 6/7106
~ - j- - TaskT2 Site Llfe-venffcatlon------ --- --- r--- 12 days? L --Wed 2/T106 --Monfo72106-
~ ' Site Life Tech Memo #1----- -------t- 7 days I Mon 4/10106 rue 4/18106
-M! - -i - --Site Llfe--Tech Memo~=~_ -_=-_-=-_=_~~- -- 7 days 1 Mon 7/10106- --Tue-7Ti8106
m3 Task 1 3 Gas System Maintenance and MOl t 260 days? ' Mon 1/2/06 Fn 12129/06
- - - - - - - -- - - -- - - ---I - -- - - - --, - - ---- --
m3 Task 1 4 General Operations ASSlstance~m'l 260 days? Mon 1/2/06 Fn 12129/06
m! Task 1 5 Project ManagementandCoordlnl 260 days? i Mon 1/2i06---Frl12/29/06
m3--i--- MonthlyProgressReports --------- ~60days? : ---Fion-[12I06 Fn12/29106
~~--~ -~~ -+~----~~-----~--- ~~----- --~--
m3 i 01 Project Schedule : 1 day.:J Mon 4/10106 Mon 4/10106
~-- -- ---02 Project Scheduie-----------~---Tday_'1 Mon 7/10106 Mon 7/10106
m! l 03 Project Schedule -- - --1-- -'f aaY~L -- Man -{o/g/OO - Mon-10/9/06
m!---~ -- Q4PiojectSchedule --- --- -------t----------:rd8Y?, Mon 1/8107 Mon 118107
__ I T~-=:~ 2 Permitting and Compliance su~~~rt __ ___~~8 ~~~? L Mon 1/2/06 _ Wed 2/7/07
~ I Task 2.1 Solid Waste Permit Submittal2C 21 days? , Fn 12/1/06 Fn 12/29/06
~ - - - --- Draft Solid WastePerrmt Appltcatlon- - - - -- - - "5 days: rue 12126/06 - - --Mon-1 Tfl07
m!I----r- Final Soltd Waste Permit Application --:-- -- -- 2 days j - Wedl/10107 -- Thu 1/11/07
_~ ____~ask 2.2 GrO~~-dw~er Monitorfng~_- -- - - 260 days? r-- Monl/2/06 --Fn 12729106
I Well Logs 4 days Mon 1/1/07 Thu 1/4/07
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-- ---- - - ----- -- - ------ --- -
~ Final Groundwater Monitoring Plan 7 days Thu 1/25/07 Fn 2/2107
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m!I ' Draft Annual Groundwater Report 7 days I Wed 2/15/06 Thu 2/23/06
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m!I I Perrmt Compltance Plan I 14 days, Thu 4/20106 Tue 5/9/06
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~. -IefferofnotiflcBlton - - - 1 day?; - Mon 511766 Mon5J1106
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I Task 4 Design Services 365 days? , , Mon 1/2/06 Fri 5/25/07
I Task 4A Seawall DeSign 0 days I Man 1/2106 Mon 1/2/06
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Task 4.1 Landfill Closure Design 365 days? Mon 1/2/06 Fri 5/25/07
Task 4.1.1 Site Survey o days I Fn9/29/06 Fn9/29/06
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Q1 Topographic Contours DraWing 7 days I Mon 5/1/06 Tue 5/9/06
Q2 Topographic Contours DraWing 7 days I Thu 7/20106 Fn 7/28/06
Q3 Topographic ContouiiDrawlng - -- 7 days -Moo10/30lb6-- Tue -11tfJ66~
Q4 Topographic Contours DraWing I 7 days Mon 1/1/07 Tue 1/9/07
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I Task 4.1.3 90% Design ' 365 days? i Man 1/2/06 Fri 5/25/07
___~__ __ ____ ___~____~_------l-.-..-_ __ ___~.......l-___ __ __ _ _ ________
lmI I Task 4.1.3A 90% Design Specifi, I 98 days? I Wed 1/10/07 _ __ Fn 5'3~/07
m! I 90% Design Specifications for Clt} I 30 days' Wed 1/10/07 Tue 2/20/07
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~- -- ---- ----- -------
Task 4.1.4 Final Design 1 day? Mon 1/2/06 Mon 1/2/06
, - --FmaTContract Documents--- ----- ---14-d~!~t-wed 2/21161'- Mon 3/12/07
Advertise Bid Package 30 days t Tue 3/13/07 Mon 4/23/07
Task 4.1:5 CiA-;-Project Mgt, Mtgs ~- - ---faD days? ;-- --rvfon713106------ --Fn~3/9J07
Records of Mtgs and CommunicatIOns 180 days I Mon 7/3/06 Fn 3/9/07
-~------~--- --" --- --- ----~--~~~~-,
Record of QA and CQA Plan 180 days i Mon 7/3/06 Fn 3/9/07
-Task-4.2 shoreline Monitoring-and Adapli~ -- 90 dayS-!-----Mon-172/06 - ---Fn 5/5/06-
Task4.3-Macro Algae Su-rvey------- ---~--1 day? Mon 1/2/06 Mon 1/2/06
- - ~~~ ---k--_ ------- - -~-- ---- 1- - ~- ~ -~-- --t - - --- -~- - - -
m! i Survey Plan , 14 days: Mon 5/22/06 Thu 6/8/06
-~ ! Survey Repo'r---- -I --- 14 days r- Mon 10/2/06 ,--- Thu 10/19/01'-
- -; Tas-k-SNPbES-PermitSupport - - - - -i-260- days?l- -- -Mon 1m06-- Fri 12129/06-
m! --; - Task 5Ton-caffsuppo-ri for Outfall ACqlt' --260 days? I Man 1-/2/06 - -Fn-12129/06
t- ~ - -- ------ - - - - - -- -- - - --- - -- -- - - - - - ~- ----'----------
m! , Task 5.2 On-call Services Rayonier Site 260 days? I Mon 1/2/06 Fn 12/29/06
~ - -- Task 6 ConstructionSupport-S-ervices -- - I - iiS-days? + - Mon 5/1106 ,- ---FIli2/29/06
:~i;~::;=:d ":lieS== ~.. ..1 ;::::::~ .::~~:--::;~::
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
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PrOject Schedule 01-19-06
Date Mon 2/6/06
Split
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Summary .....
Project Summary .....
Sentemb I October I Novembel Decembe Januarv I Februarvl March
Seo I Oct I Nov 'T Dec Jan I Feb I Mar
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I Am I Mav I Jun
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EXHIBIT C
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Budget
Engineering Assistance for Solid Waste Management................................................... $69,476
Permitting and compliance Support ............................................................................... $68,047
Vacant....................... ........ .............................................. ............................................ ........ ..... $0
Design Services ........................ ........ .............................................. .............................. $245,939
NPDES Permit Support ........... ........ .......... ........................................ ................ ............. $34,616
Construction Support Services ........ ..................... ................ ......... ...... ........................... $80,624
Directed Services ..... ................ .............................................. ............... .......................... $50,000
BUDG E T TOTAL ....... ...... ........... ....... ............... ..................... ......................... .......... $548,702
City of Port Angeles
Final Closure DesIgn
Landfill Engmeermg and EnvIronmental ServIces 2006
19
255-2191-807
December 2005
~
Exhibit C
PROJECT: Landfill Engineering and Environmental Services 2006
CLIENT: City of Port Angeles
PMXI BlWNG Pm.... ......... Pro;.ct&:.nhll SIIIfEnoin- EnQlllHR'lll EIl~lIlI
&lJLTlPUER STAFf -... p..... Plo~Engn.. Stalfbnid Tod> Tod> CADO/~ ....."""""'" """"""""
235-21 91.{)1 2 '''' I TOTR. ...T" EIlpIN.
TAS< ..r.. Ol:G cooe '" BILlAATES $14800 11&000 S12OO0 S110Do 110500 ..... ...." ..." $65" "". SSSOD HOURS ToIIIF.. TASK TOTAL
1 Englnserlng AssI.tan..1llr Solid WulD Mgt $69,478
11 UpdalD F~ S"",...ang Plan. 2 I 2 24 4 8 2 2 44 $4,310 $4,310
--- ~ --- SlIs Ufo V...ficabm 2 2 4 4 16 2 ro $2,fliO $2,660
13 Gas System Mmltorlng 24 8 4 2 38 $4,102 ---~
1,4 GonErs! Operalm. AsSsla1ee 96 16 96 16 16 8 40 12 roo $34,604 $34,604
r--- 15 ProJec1 MalagsmenlCoorclnabm 96 16 46 a 16 184 $23600 $23,600
2 -.- PennJtlno and CompOan.. SUpport $68,047
21 Sclid WasIs Pennll 8 1 24 4 8 4 4 53 $5,000 $5,000
22 GroondwaiEr MlIlitorlng 2 1 4 24 60 40 16 6 12 165 $14,420 $14,420
23 ""'end O&M Pial 2 16 12 8 6 2 1 47 $4,817 54,an
24 NPDES Penril SUppa! 4 1 16 a 16 4 2 2 53 $5,518 $5,51a
25 SIloreline PlII1TIIl SUpporI 46 4 24 00 32 40 24 12 16 2fIO 529,888 $29.888
26 Landlll Oowre Penrit SUpport 12 12 24 12 4 4 58 $7,344 $7,344
4 I I Ooslon SOI'\1_ I I 1 $144,9141
I 41 I L 64 20 264 32 I 348 I 320 46 00 1176 I $113,4721 1 $113,4721
$9,780 $9,700
-- 43 MlI"'" Ilgae Survey a 4 00 100 a 8 4 212 521,732 $21,732
5 ~POES Permit SUpport $34,818
5.1 On<:alllllllW:eo 20 8 16 25 16 as $9,576 $9,576
~~ $25,040
$68,544
7 OITIClDd 601'\1... $50,000 S50,000
labor SUblDlal 484 115 4a4 424 I 584 297 I 408 I 144 I 390 I 188 I 199 3695 $435,8&7 $435,8671
In.House Expense Item Number UnltCosl Unit DlreetCoal Tuft Element
Mieage 8,000 $0.46 nils $3,84000 Tad< 6 $3,840
Reprodudlon 6.000 $0.08 !heel $400 00 Tad< 4 $400
Plots _.roo $1.00 lIle.t $300 00 Task 4 $300
,
PErclsm 00 $103.00 day $8,24000 Tad< 6 $8,240
Dive InSiUranca 1 $1,a75.oo ~0JI11 $1,875.00 Tad< 4 $1,a75
GPS and V..... 3 $SOO 00 day $1,50000 Task 4 $1,600
PO FORM oo-eUDJ.04
PAGE10F2
F~. Nam. 2006 pMnnmg t.v.' .lIm.f. 1 ~<l5 ri.
Dati Pnntad 1 NJ2006
Exhibit C
PROJECT: Landfill Engineering and Environmental Services 2006
CLIENT: City of Port Angeles
PMX#
235.2191'()12
"'UNO
WLllPUER
TASK SubT&st CRG CXJD.E
110
Oulslde Expenses
Other Expenses
Subconsultants
Prep..ed Br
PO FORM oo-eUD~
STNF
""'''''
......."'"
E~
$148.00
$18000
.......,
-"
B1U RATI!
Description
$120.00
PmJKtEfIOIn.. PnljM;tScanht StalfEngNW Stall'SclIl\lst
EnglnMmO
r...
En~W C~'Grlphl<< Pro.-c:tCootdnmr
$110.00
$10500
11600
$8100
$8100
18500
11300
DlrectCosC
Markup %
TiIS< 4
~b
(Office Mooag..)
PAGE20F2
File Name 2008 plenning "n/../J/JIltlo 1-fJ.()6 xf.
Oatlt Pl1ntltd 1 "'.Qooe
5. 7 lsJ/.p
SETTLEMENT AND MUTUAL RELEASE OF CLAIMS AGREEMENT
THIS AGREEMENT is entered into this ~ay May, 2008, between the City of Port Angeles,
a Washington municipal corporation, hereafter the "City" on the one hand, and Parametrix, Inc.,
a Washington corporation, hereafter "Parametrix" on the other hand, sometimes collectively
referred to as the "Parties".
RECITALS
A. On January 21, 2006 the Parties entered into a written Agreement for Professional
Services Relating to 2005 Solid Waste, Landfill and Wastewater Engineering and Planning
Services (the "Agreement").
B. Following execution of the Agreement, Parametrix provided professional services to the
City related to the Port Angeles Landfill Slope Stabilization, Project 02-21 (the "Project"). The
City awarded a contract for this project to Glacier Construction Services, Inc., who hired as its
subcontractor TBH & Associates, LLC.
C. During the course of the Project TBH submitted certain claims (the Claims) for additional
compensation for extra work due to a number of different circumstances encountered during
construction of the project.
D. Under separate agreements the City has resolved its disputes arising from the
Claims with Glacier Construction Services, Inc. and TBH & Associates, LLC. The City and
Parametrix have also agreed to resolve the disputes between them relating to the Claims.
AGREEMENT
Negotiated fees
WHEREFORE, for valuable consideration receipt of which is hereby acknowledged, the
City on the one hand, and Parametrix on the other hand HEREBY AGREE AS FOLLOWS:
1. Recitals. The foregoing recitals are true and correct and are made part of this
Agreement by this reference.
2. Fee Reduction from Parametrix to the City. As settlement for the Claims,
Parametrix will give Twenty Thousand Dollars ($20,000.00) of credit on its Project invoices.
This credit will be deducted from invoices for services during the months of January 2008, and
February 2008 and March 2008 for services provided on the retaining wall revetment
construction and construction completion of other landfill engineering services as described in.
the Agreement. In exchange for such fee reduction, the City agrees to waive and release
Parametrix from any and all claims and causes of action relating to or arising from the
{R:\Clients\I7280\s583046.doc}
1
Agreement. Parametrix and the City have other ongoing work and projects, and this settlement
agreement does not concern any work other than that relating to the Claims.
3. Mutual Release. Accordingly, for and in consideration of the fee reduction
described in paragraph 2 and this agreement, each Party does hereby waive and release the other
from, and does hereby acknowledge the full and complete settlement and satisfaction of, any and
all claims, causes of action, damages, demands and rights of each Party and its agents and
employees arising from or relating to the Claims.
4. Preservation of Contract Rights, Warranties and Obligations. Except as
specifically released in this settlement agreement, the City reserves all of its rights under the
Agreement signed on January 21, 2006 and subsequent extensions of scope and time, case law or
statute, including without limitation the warranties covering the services of Parametrix and its
subcontractors.
5. Limitation on Release. Notwithstanding the release provision of paragraph 3
herein, nothing contained in this settlement agreement shall serve to release any of the Parties
from any obligations other than those obligations that are specifically released in this settlement
agreement.
6. Entire Understanding, This settlement agreement sets forth the entire
, understanding of the Parties and may be modified only by written instrument duly executed by
each party.
7. Construction of Agreement. The language of this settlement agreement shall be
construed according to the law of Washington, shall be interpreted as a whole and without
implying a presumption that the terms of this agreement shall be more strictly construed against
any party, it being acknowledged and agreed that everyone has participated in the making of this
agreement. Venue for any action arising out of this agreement shall be in the Superior Court for
Clallam County, Washington.
8. Non Disparagement. Each of the Parties agrees not to disparage, criticize or make
any derogatory remarks about any of the others, their reputations, businesses or personal
activities.
9.
benefit of,
aSSIgns.
Binding Effect. This settlement agreement is binding upon, and shall inure to the
the parties and their respective heirs, legatees, representatives, successors, and
10. Costs and Attorney's Fees. In any legal action, arbitration or other proceeding
related to or arising out of this settlement agreement; the prevailing party shall be entitled to
recover from the other party reasonable attorney's fees and costs incurred. Attorney's fees
covered by this paragraph include, without limitation, fees incurred in bankruptcy proceedings to
modify or vacate any automatic stay of such legal action or proceeding, in appeals, and in post-
judgment collection or enforcement proceedings.
{R:\Clients\17280\s583046.doc}
2
11. Authority to Execute. The parties to this agreement represent and warranty that
they have the right and exclusive authority to execute and enter into this agreement and receive
the consideration therefore, and that no party has sold, assigned, transferred, conveyed or
purported to sell, assign, transfer, conveyor otherwise dispose of, any claim or demand relating
to any matter covered by this agreement.
SO AGREED this I~'&i.-. day of May, 2008.
Parametrix, Inc.
~
Print Name: 'tIT6l2-' ;:nu.cL..LV
Title: V~~ ''?f--l^,~t PA-l-
CITY OF PORT ANGELES
By: 7rt~~
Mark Madsen, City Manager
APProved, as to form: $--
By:1v!k~ t
William E. Bloor, City Attorney
Attest:
By:
" ,1._
"
{R:\Clients\17280\s583046.doc}
3
~,
~
5. 7~~
.'f\>-- - - A<t......)
AMENDMENT NO.1 TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
PARAMETRIX
PROJECT 06-04
THIS AMENDMENT NO.1 is made and entered into this ~ day of ,
2006, by and between THE CITY OF PORT ANGELES, a non-charter code city 0 he State of
Washington, (hereinafter called the "CITY") and Parametrix, Inc., a Washington Corporation
(hereinafter called the "CONSULTANT").
WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on January 21,
2006, (the AGREEMENT) and
j
WHEREAS, the CITY desires to amend the AGREEMENT to revise the Scope of Work,
Budget, and Time of Performance
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the
parties hereto agree as follows:
REVISED SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the
CONSULTANT pursuant to the Agreement shall be amended as shown in the attached Exhibit
A. The Scope of Work shall include all services and material necessary to accomplish the
work.
II TIME OF PERFORMANCE
The work for all Tasks shall be completed by January 31,2007. The schedule for completion
of the tasks added by the amendment shall be as detailed in Exhibit A.
III MAXIMUM COMPENSATION
The CONSULTANT'S total compensation and reimbursement are stated in the attached
Exhibit B. The budget for any Task may be further adjusted by mutual agreement without an
amendment to the Agreement, as long as the maximum compensation amount of $737,662 is
not exceeded.
Amendment No 1 to Parametnx Agreement, 05-06
Page 1 of 4
'"
... I",
IV SIGNATURES
Except as modified herein, the original Agreement and its Exhibits shall remain in effect.
In WITNESS THEREOF, the parties hereto have executed this Amendment No.1 to the
Agreement as of the day and year first written above.
CITY OF PORT ANGELES:
CONSULTANT:
lb
TITLE: ~NCI PM..,
APPROVED AS TO FORM:
1/ ~
,/ ~~
j- ) , /
~~ 0--'- /~---
CITY ATTORNEY
ATTEST:
Amendment No ] to Parametnx Agreement, 05-06
Page 2 of 4
, \
Exhibit A - Scope of Work
City of Port Angeles
Landfill Engineering 2006
PA WTP/PATS Soil Management Engineering
BACKGROUND
Amendment No.1 adjusts the estimated scope and costs of Tasks 5, 6, and 7 as noted below.
Task 5
NPDESPERNllTSUPPOT
Revised Scope: This task has been elimmated and the balance of funds transferred to Task 6. It is not anticipated
that any significant support WIll be required in 2006. Any mmor costs will be from Directed
Servtces Task 7.
Revised Cost: Balance transferred to Task 6.
Task 6
Construction Support Services
Revised Scope: The original scope remains the same WIth added structural and geological support to cover the 10
hour, SIX days a week construction schedule through completion for the awarded design.
Cost: Parametrtx will complete Task 6.0 for $ 304,200.
Task 7
Directed Services
Revised Scope: Scope unchanged. ThIS task is to fund unanticipated support requirements and requires wntten
authorization prior to use
Revised Cost: Current balance transferred to Task 6. Amendment No. 1 restores Task to $50,000
Amendment No 1 to Parametnx Agreement, 05-06
Page 3 of4
. '
EXHIBIT B
TASK DESCRIPTION ORIGINAL CURRENT AMENDMENT AMENDED
CONTRACT CONTRACT NO.1 CONTRACT
ADJUSTMENTS
Engineering $69,476 $69,476 $0 $69,476
1 Assistance
Permitting and $68,047 $68,047 $0 $68,047
2 Compliance
3 Not Used $0 $0 $0 $0
4 Design Services $245,939 $245,939 $245,939
NPDES Permit $34,616 $34,616 ($34,616) $0
5 Support
Construction $80,624 $80,624 $223,576 $304,200
6 Support
Directed $50,000 $7,690* $42,310 $50,000
7 Services
TOTALS $548,702.00 $506,392.00 $231,270.00 $737,662.00
* Adnnmstrattve adjustments to close out 2005 servIces.
Amendment No I to Parametnx Agreement, 05-06
Page 4 of 4