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HomeMy WebLinkAboutMinutes 04/10/2018 Utility Advisory Committee City Council Chambers Port Angeles, WA 98362 April 10,2018 3:00 p.m. L Call To Order Chair Bill Atkinson called the meeting to order at 3:00 pm Ii. Roll Call UAC Assigned: Councilmernbers Present: Deputy Mayor Kate Dexter, Councilmernber Cherie Kidd(3:03pm), and Councilmember Lindsey Schromen-Wawrin (3:31 pm) Councilmembers Absent: None UAC Members Present: Chair William Atkinson, Mattics Jdrvegren, Rob Feller(3:20pi-n), and Paul Collins LAC Members Absent- Laura Dodd Staff Present: Craig Fulton, Teresa Reed-Jennings, Heidi Greenwood, Glen Goodworth,Jeff Bender, Marian Bodart, and Michelle Hale Others Present: Three Citizens III. Approval Of Minutes Prior to requesting a motion for approval of the February 13, 2018 minutes, Chair William Atkinson asked if there were any updates to the Waste Connections Contract Modification, Craig Fulton, Director of Public Works& Utilities stated there was no update at this time. Deputy Mayor Kate Dexter moved to approve the minutes and Mattias Jdrvegren seconded the motion. Motion carried 5-0. IV. Late Items: None V. Public Comment: Bob Vreeland, 520 E I 01h Street, Port Angeles, introduced the idea of 100% clean energy for Port Angeles. He talked about the work of other organizations in this field, his own involvement, and would like to be added to the agenda in the future to talk more about clean energy. o ,��,. r� �. Reggie Nason, 3238 W 181h, Port Angeles, spoke about holding off the Landfill East Property Line Fence Additive. Mr. Nason voiced his dismay to the decision. The UAC is hoping to get a future report 6'1. Discussion Items: A. UAC Chair and Vice-Chair Elections Deputy Mayor Kate Dexter nominated Cherie Kidd for the UAC Chair position. Seconded by Mattias J5,rvegren. Current Chair William Atkinson nominated himself for the LAC Chair position. Discussion and voting held. Cherie Kidd elected to new UAC Chair position. Deputy Mayor Kate Dexter nominated Bill Atkinson for the Vice-Chair position. Seconded by Mattias Jdrvegren. Discussion and voting held. Bill Atkinson elected to new Vice-Chair position. B. 101'- Street Reconstruction—Water Main Jeff Bender, Civil/Utility Engineer 11 presented several water main replacement options to the committee for the I O'h Street reconstruction project. He displayed graphics to show the proposed options prior to putting in a new road, so as not to break up the asphalt in the future. Engineering is proposing Option 3 in order to meet the October pavement deadline. Discussion was held on funding and deadlines for the four options. Members requested an updated explanation under Funding Overview when moved to the City Council regarding the funds now available from the CFP. ................ Scenarios Estimated Costs _ ................ Option 1*: Do nothing $0.00 Option 2: Replace eight water main crossings $70,000.00 Option 3: Replace approximately 1080 feet of 8-inch and 10-inch water main this includes the eight water main crossings) and install $181,000,00 one new fire hydrant assembly ............. Option 4: Replace approximately 3920 feet of 8-inch, 10-inch, and 12-inch water main (this includes the eight water main crossings), $770,000.00 install three new fire hydrants, and reconnect all existing water services Deputy Mayor Kate Dexter made a motion to choose option 3 and provide a favorable recommendation to the City Council to accept this option. Seconded by Vice Chair Bill Atkinson. Motion carried 6-0 C. Whidby Ave Water Main Replacement Project Jeff Bender, Civil/Utility Engineer 11 briefed the UAC members- on the Whidby Ave Water Main Replacement Project. Funds are available in the 2018 budget in the amount of$500,200. The engineers estimate range at 90% completion is between $540,000 and $560,000. The project will replace approximately 140101 feet of 8-inch asbestos-concrete water main with 8-inch ductile iron pipe and abandon the 2-inch water main on the north side of the road. Also install new fire hydrants and reconnect existing water services to the new water main. Discussion held Vice Chair Bill Atkinson made a motion to provide a favorable recommendation to the City Council to award a construction contract for the Whidby Ave Water Main Replacement Project(WT-01-15) in 2018 that fits within the project budget. Seconded by Rob Feller. Motion carried 7-0. D. Metal Recycling Facility Fence Craig Fulton, Director of Public Works& Utilities, provided an overview of the project to install a six-foot tall security fence at the Metal Recycle Facility and Moderate Risk Waste Facility at the Port Angeles Landfill. He briefed members on the bids and their effect on deterring alleged thefts. Craig stated the City is holding off on the Landfill East Property Line Fence Additive Item due to funding and right of way issues. Craig also discussed funding for the project and that the project would not affect solid waste rates. Discussion held. UAC confirmed their recommendation was for the Base Bid and Alternate Item 2. Deputy Mayor Kate Dexter made a motion to provide a favorable recommendation to the City Council to: 1)Amend the CFP to include the Metal Recycle Facility Fence project, and 2) Award a construction contract in 2018 for a not-to-exceed amount that fits within the project budget. Seconded by Vice Chair Bill Atkinson. Motion carried 7-0. Vii. Information Only Items: A. Peninsula College Request Lindsey Schromen-Wawrin stated Professor Rawley, an Instructor of Applied Business Management at the College, is looking for ideas for her students to work on their business planning. One idea Lindsey suggested was looking at the economics of energy conservation. Professor Rawley would like to have someone share ideas on this subject Thursday, April 121h 5- 8pm. B. February 13, 2018 Public Comment Follow-up Vice Chair Bill Atkinson asked if there had been a follow up call made to Michael Neubauer regarding his water bill. Craig Fulton will follow up on the matter. Bill requested to highlight the rate explanation on the utility bill. Members recommended putting the explanation on the City newsletters, regularly in the utility bill and on the Public Works Facebook page. Bill also suggested Craig go on the radio to discuss the City utility programs available to assist residents. VIII Next Meeting Date: May 8, 2018 IX. Adjournment: 4:12prn n°�+n"„ """,,, ��� 11 IsilutiodS DAjjVJjSIUTUIPV '-IjL'j4 allaq-)Iw PP!'N OUND jl��D