HomeMy WebLinkAboutMinutes 02/13/2018 (2) Utility Advisory Committee
City Council Chambers
Port Angeles, WA 98362
February 13,2018
3:00 p.m.
L Call To Order
11. Roll Call
UAC Assigned
Councilmembers, Present: Deputy Mayor Kate Dexter, and Councilmember Cherie Kidd
Councilmembers Absent: Councilmember Lindsey Schromen-Wawrin
UAC Members Present: Chair William Atkinson, Mattias Jdrvegren, and Paul Collins
UAC Members Absent: Rob Feller and Laura Dodd
Staff Present: Craig Fulton, Gregg King,James Burke,Teresa Reed-
Jennings,Jason Hart,Jeff Bender,Glenn Goodworth,and
Michelle Hale
Others Present: Four citizens
III. Approval Of Minutes
Chair William Atkinson requested a motion for approval of the November 14,2017 minutes.
Cherie Kidd moved to approve the minutes,and Mattias Jdrvegren seconded the motion, Cherie
Kidd requested a correction to the spelling of her misspelled name. Motion carried 5-0.
Bill Atkinson requested clarification on the tax rate difference from the November 14 minutes to
the Council approval that was posted online. Gregg King replied there were minor changes to
the 2018 budget that changed the calculations and these corrected rates were then provided to
Council.
IV Late Items: None
Ur Public Comment:
Michael Neubauer, 1322 Caroline Street, spoke of the City Council's water rate change and how
his water rate has increased to 10% of his social security check.
' V1. Discussion Items:
A. Open UAC positions review
The Utility Advisory Committee's two community representatives and Industrial Transmission
representative have reached the end of their tour-year terms. Three applications have been
received for these positions. The two current members recused themselves while discussion was
held. The deadline for accepting applications was actually Wednesday, February 10'. Staff
recommended reviewing the current applications and holding a special meeting if more applications
were received, Gregg King will entail additional applications received to Committee members to
review.
The Committee asked who would be replacing the Vice-Chair position, Gregg King stated this will
be added to the agenda once there is a full committee. Cherie Kidd agreed to be acting Vice-Chair.
A question was asked on having a quorum without the two recused members present, City Attorney
Bill Bloor joined the mer:ting to provide legal counsel. fie stated the rule is once you start with a
quorum, people can leave for a legitimate reason to recuse themselves for a particular action, the
remaining members still constitutes a quorum for doing business before bringing the other members
back in. Committee members reviewed the applications,recommending to keep the two current
members in lien of interviewing the applicants. Gregg King also requested to continue Rob Feller as
the IT representative UAC Member.
Cherie Kidd made a motion to provide a favorable recommendation to the City Council to
appoint William Atkinson and Mattias Xirvegren to serve on the Utility Advisory Committee
to represent these two constituencies. Seconded by Deputy Mayor Kate Dexter.
Motion carried 3-0.
B. Water Use Efficiency Goals
Jason Hart, Water/Wastewater Field Superintendent provided an overview on updating the Water
Use Efficiency Rule(WAC 246-290). This rule went into effect January 2007 mandating that water
purveyors establish goals as part of a Water Use Efficiency Program, Goals must be approved by the
"elected governing body"and must include a public forum or meeting to provide opportunity for
consumers and the public to participate and comment on the water use efficiency goals. Goals
include:
SUPPLY GOAL: The Water Utility will implement a program intended to maintain a water loss
of less than ten percent per year.
DEMAND GOAL.- The Water Utility will implement a program intended to achieve a two-tenths
of one percent reduction in customer consumption per capita per year.
Discussion was held,
Deputy Mayor Kate Dexter made a motion to recommend to the City Council to accept the
Water Use Efficiency Programs Goals as published. Seconded by Cherie Kidd.
Motion carried 5-0.
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C. Water System Plan Update
Jeff Bender, Civil/Utility Engineer 11 gave a presentation on the Water System Plan update. The
Washington State Department of Health(DOH)requires that all Group A Water Systems update
their Water System Plan every six years. Local Water Purveyors and DOH have reviewed the
draft Plan and staff has responded to all comments received. The Plan is now ready to be
finalized and approved by City Council, followed by formal approval from the Department of
Health, Goals of the plan are to determine best use of resources, provide high quality services,
protect public health, and also provide a six year and twenty year planning.
Mattias Jiirvegren made a motion to recommend City Council to approve the Water
System Plan,enabling formal approval by the Washington State Department of Health.
Seconded by Deputy Mayor Kate Dexter. Motion carried 5-0.
V11. Information On4, Items:
A. Marine Drive Sewer Repair, Phase 2 Project WWO1 18—Design Briefing
Jeff Bender, Civil/Utility Engineer 11, provided information for the continuation on the Marine
Drive Sewer Repair. This project will replace approximately 277 feet of existing 8" concrete pipe
with 8" PVC pipe which is resistant,to corrosion. A temporary bypass system will be installed
during installation of the new sewer main to convey wastewater around the work area. This
temporary sewage bypass system will consist of a pump and an above ground hose from one
manhole to another. This Project will be brought to the UAC for a favorable recommendation to
the City Council once the construction contracts have gone out to bid.
B. Light Operations Facility Relocation
Craig Fulton, Director of Public Works& Utilities spoke on the status of the Light Operations
Facility Relocation. On November 13,2017 the Port of Port Angeles notified the City to vacate
the leased 0 Street Light Operations facility by March 31, 2018 to make room for an expanding
commercial business. Given the short timeframe, the City did not have adequate time to
construct a new Light Operations Facility,nor was the Port willing to adjust the end date of the
lease. For those reasons, temporary accommodations are required that meet the specific
requirements of Light Operations, Currently moving lonvard with negotiations with Atlas
Trucking property which has the space to consolidate material and equipment that has been
spread throughout the City, Negotiating a two lease with a two year option,while moving
forward with a permanent facility.
C. Waste Connections Contract Modification-- verbal
Craig l"ulton, Director of Public Works& Utilities, stated Waste Connections, the contractor that
operates the transfer station and does recycling collection in the City, requested modifications to
their contract. They asked for contract rate changes in all categories of operations and the City
has been in negotiations with them since January, 2017. The City agreed, thus far,only to the
increase in toll fees going across the Tacoma Bridge. No other rate changes have been agreed
upon at this time.
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VIII. filet Meeting Date: March 13,201 8
IX. Adjournment: 4:17 p.m.
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rr ill am Atkinson Michelle Hale, Administrative Specialist Il