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HomeMy WebLinkAboutPC Agenda Packet 2018-04-11 AGENDA PLANNING COMMISSION 321 East Fifth Street April 11, 2018 6:00 p.m. I. CALL TO ORDER Pledge of Allegiance led by Chair II. ROLL CALL III. PUBLIC COMMENT IV. APPROVAL OF MINUTES Regular meeting of March 14, 2018 V. ACTION/DISCUSSION ITEMS/OTHER BUSINESS 1. Façade and Sign Grant Applications for Poppy and Marigold’s (Nos. 18-05a and 18-05b) – 108 E. 1st Street 2. Planning Commission Chair and Vice Chair Elections VI. STAFF UPDATES VII. REPORTS OF COMMISSION MEMBERS VIII. ADJOURNMENT C OMMUNITY & E CONOMIC DEVELOPMENT MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 March 14, 2018 6:00 p.m. REGULAR MEETING PLEDGE OF ALLEGIANCE Chair Morris opened the regular meeting at 6:03 p.m. and led the Pledge of Allegiance ROLL CALL Commissioners Present: Andrew Schwab, Duane Morris (Chair), Pamela Hastings, David Amoroso Commissioners Absent: Steven Hopkins, Amy Powell City Staff Present: Allyson Brekke (Planning Manager), Jeff Gepper (Planning Technician) Public Present: Matt Bailey, Jack Heckman (Applicant), Vicki Heckman (Applicant) COMMUNICATIONS FROM THE PUBLIC Former Planning Commissioner Matt Bailey: Thanked his fellow Commissioners and Staff for the experience of being on the Planning Commission. Encourages fellow commissioners to continue their efforts to remain vigilant in their efforts to ensure funding and grants are appropriately distributed. The amount of information for applications has improved, and hopes the trend continues. Moving forward with private endeavors and feels he will not be able to dedicate enough time to the Planning Commission during this next chapter. Would like to see efforts to increase levels of code enforcement on non-conforming and illegal signs. Hopes that the City will investigate ways to fund code enforcement to help lift the level of signage within the City. Code enforcement for all issues needs to be improved to protect the life, safety, and welfare of the City and its residents. The City needs a strong focus on economic development and access to the City. Commissioner Morris thanked Matt for his service and encouraged him to continue promoting positive change in the community. APPROVAL OF MINUTES: Commissioner Schwab moved to approve the February 28, 2018 minutes. Commissioner Hastings seconded. All in favor. OTHER CONSIDERATIONS None. REPORTS OF COMMISSION MEMBERS Planning Commission Minutes March 14, 2018 Page 2 None. PUBLIC HEARINGS/ACTION ITEMS 1. Façade and Sign Grant Applications for 8th Street Car Wash (Nos. 18-03a and 18-03b) – 111-115 E. 8th Street Commissioner Morris introduced the project and invited Staff to present on the project. . Planning Manager Brekke introduced the project. The project has been vacant for 10 years. Combination of work includes painting, lighting, signage, landscaping. Signage includes a freestanding sign. Total façade cost is above $27,000, which therefore triggers the maximum request of $10,000. Sign costs are estimated at $3,000 and therefore maximum amount of $1000 is being requested. Site photos contain evidence of the dilapidated carwash structure. Landscaping proposal includes the two triangular area on either side of the entrance to the carwash facility. The lighting plan includes wall light units and freestanding lights. The goal of adequate lighting is to promote a vibrant and safe atmosphere. Staff recommends the façade grant awards of $10,000 toward the 8th Street Car Wash Façade Grant No. 18-03a to improve the exterior façade and property with paint and lighting and landscaping features, and $1,000 toward Sign Grant No. 18- 03b to improve the property’s landscaping features with the addition of one freestanding sign. Commissioner Hastings had a question regarding access to the property. Planning Manager Brekke clarified the location of the project, and stated that there is alley access. Intended traffic flow is off of 8th Street and exits using the 7/8 street alley. Commissioner Schwab asked if the alley would need to be improved by the land owner to adequately serve the increased traffic. Planning Manager Brekke responded that during the processing of CUP 18-05 the Department of Public Works and Utilities concluded that the alley was in adequate condition for the proposed level of traffic. Commissioner Morris concluded the Staff presentation and invited the Applicant to make comment. Jack Heckman, Applicant, stated that they have been downtown for 30 years, and due to the location of the Elwha Tribe Hotel they had a need to relocate. With a goal to stay within City limits, this site offered a unique opportunity to provide a service to Port Angeles citizens and wash the vehicles associated with the adjacent rental car office and Dungeness Bus Line. The plan is to start with the carwash and rental car facilities on the western half of the block. The second phase will occur later and the intent is to develop the corner lot at 8th and Lincoln. Environmental contamination occurred on this site, which is a significant cost barrier to development on the corner property. Pressure to move from their current location downtown has increased, and so they have been moving quickly to relocate. Commissioner Amoroso asked for further clarification about the location of this specific proposal. Planning Manager Brekke clarified that the location was mid-block, and not the property on the corner of Lincoln Street and 8th Street. Commissioner Hastings asked if the office was being considered separately Planning Manager Brekke clarified that the vehicle rental office is being considered later in this meeting as part of application Nos. 18-04a and 18-04b. Planning Commission Minutes March 14, 2018 Page 3 Commissioner Morris inquired if there are plans for recycling the water on site since the property was developed about 20 years ago. Jack Heckman, Applicant, responded that those types of facilities are cost prohibitive. However, the wash water is being distributed into the City’s waste water system, rather than the storm sewer, and they will use biodegradable soaps to limit negative impacts to sewer infrastructure. Commissioner Morris stated that he appreciates the Applicants considerations for the impacts to the environment. Commissioner Amoroso inquired if the owners have investigated low-flow high pressure facilities to mitigate water waste. Jack Heckman, Applicant, stated that the systems they are using are top of the line. They are brand new systems, which include hand wands. Costs for those facilities will provide for an excellent facility that will provide a necessary service for the community and surrounding neighborhoods. Commissioner Hastings asked if they have a plan for where they will be storing the rental fleet vehicles. Jack Heckman, Applicant, responded that the property behind the Chiropractic Clinic (719 S. Laurel) and Doc Neely’s Gun Shop (107 E. 8th Street), was also part of the property they acquired and will provide additional space for parking of the rental fleet. Commissioner Schwab moved to approve, with 8 conditions, Façade Grant 18-03a and 18-03b for $10,000.00 toward façade improvements valued at $171,617.00 and the sign grant for a total of $1,000 toward sign improvements valued as $3,000. Commissioner Amoroso seconded. All in favor. 2. Façade and Sign Grant Applications for Heckman Motors Office (Nos. 18-04a and 18-04b) – 107 E. 8th Street Commissioner Morris introduced the project and invited Staff to present on the project. Planning Manager Brekke introduced the project and specified exactly where this project will be. The project includes windows, awning, fascia, painting, lighting, and signage. Total request is 15997 and total request is half. Sign is 1500 and request is half. The existing state of structure was introduced, as well as the proposed design renderings. Lighting and location were clarified. Staff recommends the façade and signage grant award amounts of $7,988.50 toward the Heckman Motors Grant No. 18-04a to improve the exterior façade with paint, windows, awnings and lighting, and $750.00 toward Grant No. 18-04b to improve the façade design with the addition of two facade mounted signs. Commissioner Schwab asked about the construction of the building and what date the building was built. Planning Manager Brekke estimated that the building was built in the late 70s and it is not considered a historic structure and that it is primarily concrete block. Planning Commission Minutes March 14, 2018 Page 4 Jack Heckman, Applicant, reiterated that he discussed most of the qualities of this building and site in his previous comment. Explained that they hope to continue the family business which is currently in its 3rd generation and is anticipated to be in the 4th Generation. The business was started in the 1940s. Commissioner Hastings asked how many people come from the ferry for car washes. Jack Heckman, Applicant, responded that those numbers are hard to estimate, but that they have a fair amount of their business from customers leaving the blackball ferry from Victoria, BC. However, most of the rentals are related to other motorists needs. Commissioner Amoroso asked how the business will deal with not being downtown for access to customers. Jack Heckman, Applicant, responded that they anticipate the need for a shuttle from downtown to the new location. Commissioner Morris asked if the color is planned to be bright white. Suggested that the building be toned down in terms of its color. Also suggested that the applicant investigate awnings to mitigate the impact of southern exposure. Vicki Heckman, Applicant, stated that the structure of the concrete block would not support a typical awning without significant engineering investment. Therefore, at this time, they will not be investigating this as an option Commissioner Schwab moved to approve, with 7 conditions, Façade Grant 18-04a & 18-04b for $7,988.50 toward façade improvements valued at $15,997.00 and $750.00 toward sign improvements valued at 1,500.00. Commissioner Amoroso seconded. All in approval. 3. Sign Committee – Clarify Commissioners who desire to serve Planning Manager Brekke indicated that staff will look into the sign code update in the last three months of this year. Steve Hopkin is chairing the sign committee. However, after researching other communities, there is a trend in which committees incorporates members of the public. The Planning Commission would still see the changes and make a recommendation for sign code updates to the City Council, but the actual sign code updates would be organized through the sub- committee. Commissioner Morris clarified that we are starting from scratch, and looking at this sign code update from square one. Planning Manager Brekke confirmed that this is the case. Commissioner Amoroso stated that during these changes the level of code enforcement needs to be considered during this process. Planning Commission Minutes March 14, 2018 Page 5 Planning Manager Brekke responded that this is an excellent discussion item for the Planning Commission moving forward. Commissioner Schwab stated that in his opinion, there does not need to be a sub-committee. The task of sign code review would offer a chance for regular planning commission meetings to have longer meetings and substance, as opposed to adding another meeting for the sub-committee. Commissioner Amoroso supported Commissioner Schwab’s comment and stated that a sub- committee could be formed at a later date if it turned out to be too cumbersome for a normal Planning Commission meeting. Planning Manager Brekke stated that is an option, though a sub-committee may be more effective in incorporating members of the public directly into the process. However, this is an ongoing conversation and will continue to be discussed. Commissioner Morris stated that he agrees with Commissioners Schwab and Amoroso and encourages the sign code public outreach reflect those that were conducted as part of the Race Street Complete Street Design process. He comes from a City with a strong sign code, and would like to see the City’s code also reflect those levels of enforcement. Planning Commissioner Brekke agreed and stated that the sign code is being revised due to its antiquated nature and the recent federal law suits. STAFF UPDATES Planning Manager Brekke. The Comprehensive Plan amendment to update the vision and mission from the 2009 AIA study and address inaccuracies that exist in the Comprehensive Plan due to layers of annual changes. Another work plan item is a housing needs assessment brought to the City by Planning Manager Brekke after a presentation at the State APA conference from Ellensburg, WA stressed the importance of understanding the housing issue that most people agree there is an issue, including, vacation rentals, vacant Property, and neighborhood impacts. We intend to partner with other community groups, including but not limited to the US Coast Guard, Peninsula Behavioral Health, Olympic Medical Center and potentially other groups. We also intend to hire a consultant to conduct the assessment. Commissioner Morris asked if the City Council has appropriated funds for a housing Needs assessment Planning Manager Brekke stated that it has been appropriated and appeared in front of the city council as part of the 2018 work plan. Commissioner Morris agrees that a third-party review of the housing situation within the city of Port Angeles. Linking economic development with the social needs of the community. Planning Manager Brekke stated that Legal Staff will bring their ethics presentation coming up in the near future. Potentially March 28, 2018. Planning Manager Brekke wanted to remind commissioners that questions during the public hearing should be directly related to the application that is being considered, to avoid overlap with Planning Commission Minutes March 14, 2018 Page 6 land use proceedings that has already occurred. Commissioner Morris appreciates the sentiment and asked for clarification on what is scope of Staff Reports for façade programs. Planning Manager Brekke stated that the First Federal grant application may have been misleading due to the level of detail of the application. She reiterated that the intent of the façade and sign improvement program is not to increase the level or amount of signage and that we are working towards creating more effective and efficient reports. Commissioner Morris asked about the Planning Commission vacancy. Planning Manager Brekke stated that we have two active applications that are being reviewed by the City Council Sub-committee. We anticipate a response from the committee in the next two weeks. Commissioner Schwab recommends that ethics presentation by the Legal Department be pushed back until the new Commissioner has joined to avoid redundancy. Also, he asked for clarification is a housing need assessment had come up during a Comp Plan amendment. Planning Manager Brekke clarified that it has only been talked about and has not been taken up. ADJOURNMENT Commissioner Morris adjourned the meeting at 7:11 p.m. Jeff Gepper, Secretary Duane Morris, Chair PREPARED BY: Jeff Gepper, Planning Technician TO: Planning Commission FROM: Ben Braudrick, Assistant Planner MEETING DATE: April 11, 2018 RE: Façade and Signage Grant Applications for Commercial Retail Business at 108 E. 1st Street (Grant Nos. 18-05a & 18-05b) APPLICANT: Joanie Merrit, PO Box 2613, Port Angeles, WA 98362 OWNER: William Westrem, PO Box 2829, Port Angeles, WA 98362 LOCATION: 108 E. 1st Street, Port Angeles, WA 98362 RECOMMENDATION: Staff recommends the f grant award amounts of $1,175 toward the Poppy and Marigold (Grant No. 18-05a) to repair, clean and improve the exterior façade with wood caulk and paint, and $925.00 toward the Sign (Grant No. 18-05b) for replacing a previous wall mounted sign with one wall mounted sign and one projecting sign. PROJECT SUMMARY Joanie Merritt is requesting a Façade Grant to improve and repair the vacant retail space located at 108 E. 1st Street (Grant No. 18-05a). She is also requesting a Sign Grant to additionally improve the building by adding one wall-mounted and one projecting sign (Grant No. 18-05b). This retail space will specialize in the sale of local art, earth-friendly goods, and unique gifts. The space is located in the Aldwell Building, constructed in 1926 By Thomas A. Aldwell and housed a local photographer and barber. More recently the space was occupied by an adult video and gift store, Gamers Northwest, and also Mystery, a clothing store (For more information on the building’s history and uses, see Attachment A of this staff report). Joanie is aware of the building’s historic significance, and has proposed washing the exterior, including the storefront and transom windows, repairing the wood and brick portions of the façade, and repainting the wooden portions of the façade. STAFF ANALYSIS The Community Façade and Sign Improvement Program was authorized by the City Council through the passing of ordinance. This authorization is represented in Chapter 2.80 of the Port Angeles Municipal Code. The Program will provide a grant for funding of façade improvements that will enhance the physical appearance, accessibility, and overall value of individual buildings Poppy and Marigolds No. 18-05a & 18-05b April 11, 2018 Page 2 as well as surrounding areas. In evaluating proposals for funding, Staff reviewed the “Evaluation criteria and prioritization” of Section 2.80.110: 1. Private contribution over and above the required match; Staff Analysis: Per the submitted budget, the applicant is providing the required 50 percent match. The applicant is ready to begin work as soon as possible and plans on a business opening date in May of 2018. 2. Present condition of existing façade; Staff Analysis: The existing façade is currently in a dirty and neglected state, with painted wood paneling and accents that do not match neighboring business, Baby Grand . Enhancement of the exterior façades, including washing the exterior brick and windows, fixing any imperfections and painting wooden portions of the facade and new wall and projecting signage that matches signage to the west of the business will provide a much needed streetscape improvement to this portion of E. 1st Street. While sign grant applications are intended to be awarded to properties that are removing existing non- conforming signage, Staff felt the wall and projecting signage proposed is an added design element to the building’s façade improvements. 3. The buildings overall public visibility; Staff Analysis: The building has high public visibility along the E. 1st Street arterial corridor. This street is within the downtown central business district with significant traffic counts and pedestrian use. The location is also within the 2017-2018 Redevelopment area along 1st street Figure 1: Current Northern Façade along the south side of 1st Street. The proposed retail space is on the left. Poppy and Marigolds No. 18-05a & 18-05b April 11, 2018 Page 3 between Laurel and Race Streets approved by the City Council on June 20, 2017.There is a dedicated bicycle parking area to the west and public transit stops to the east (Lincoln @ 1st) and north (the Port Angeles Gateway Transit Center). The transit availability, in combination with the surrounding commercial businesses and city parks contribute to high pedestrian traffic within this block. 4. Expected increase in assessed value of improvement; Staff Analysis: The improvements will clean and update the building façade and are expected to increase the assessed value of the property. 5. Historic Preservation; Staff Analysis: The façade improvement is being performed on a building that could one day contribute to a downtown historic district, and as such the improvements being made will not take away from that historic significance. The buildings transom windows and unique architectural features are being retained. The wall mounted sign proposed is a more appropriately size for the decorative transom windowsThis will allow the building to contribute future City efforts documenting the development that occurred within the corridor. 6. Context in the block or neighborhood; Staff Analysis: The building is located on a block that currently has similar projecting signage for many of the businesses to the west. The Poppy and Marigold retail space is also within a building that has similar design features for each of its two spaces. 7. Benefit partner projects on same block; Staff Analysis: This grant application is not a partner project to a separate grant application, but is located in the 1st Street corridor of the downtown commercial business district, which has seen many façade grants completed in the past. Figure 2: Proposed Northern Facade Figure 3: Proposed Projecting Sign FINDINGS, CONDITIONS & CONCLUSIONS Staff determines the following findings based on Staff’s review of the Program’s criteria: Findings 1. The Façade and Signage Grant applications (Grant Nos. 18-05a and 18-05b) were submitted by Joanie Merrit, of Polly and Maisy’s, LLC, to the Department of Community and Economic Development on March 13th, 2018. Revisions occurred to the grant proposal and were resubmitted to Staff on March 27, 2018. 2. The location of the proposal is 108 E. 1st Street. 3. The project site is located within the Central Business District (CBD) zone. 4. The grant request includes the repair and improvement of the exterior facade, including: a. Washing the exterior windows, wood paneling, and wood trim; b. An attempt will be made to remove existing paint from a brick column; c. The wooden portions of the façade will be painted; d. New wall signage as a design element on the façade; e. New projecting signage matching the style of signage to the west 5. The application was reviewed by Planning Division Staff under the Façade and Sign Grant Program criteria, as included in Chapter 2.80 of the Port Angeles Municipal Code. 6. The applicant is requesting $1,175.00 toward façade improvements valued at $2,350.00, and $925.00 towards sign replacement valued at $1,850.00, satisfying the required match. 7. The request will be heard by the Planning Commission at the regularly scheduled meeting on April 11, 2018. Based on the findings above, Staff makes the following conclusions: Conclusions 1. Grant Application Nos. 18-05a and 18-05b are found to provide for façade improvements that will enhance the physical appearance and overall value of the individual building and the surrounding area along the 1st Street arterial corridor. 2. Grant Application Nos. 18-05a and 18-05b are found to meet the grant program’s criteria as included in Section 2.80.110 of the Port Angeles Municipal Code. 3. Therefore, Staff is recommending support of approval of the grant proposal with conditions of approval that outlines the requirements of the final award of funding. Based on Staff’s finding and conclusions, the following conditions are placed on this grant application approval: Conditions 1. Upon the date the Planning Commission’s approval, the applicant may proceed with the expenditures detailed in the application. 2. The applicant shall sign a grant contract with the City of Port Angeles for the reimbursement of a maximum amount of $1,175.00 for façade improvements and $925.00 for sign improvements. The applicant will be given 180 days to submit reimbursement of expenditures associated with the approved grant proposal as of the Planning Commission action. If progress on the project can be demonstrated, the applicant may request one 180 day extension of the contract. 3. The applicant shall submit invoices for total reimbursement with a coversheet detailing each invoice number, amount, and type of payment and not exceeding the awarded grant amount. Reimbursement by the City will occur within 30 days of submission. 4. Prior to reimbursement, the property must be available to Staff for a site visit on the property confirming the work was done according to the approved grant application. 5. A building permit shall be required and submitted to the Department of Community & Economic Development for all construction work beyond repair. 6. A sign permit shall be required and submitted to the Department of Community & Economic Development prior to the installation of signage on the building. 7. Any labor performed in association with the grant proposal over $2000.00 must meet federal prevailing wage standards. ATTACHMENTS A. Application materials FSc]&-jl , jC:;t:it:.fl:,;:'(. l:Cln:;-:,:i.. &- i:;.:,':",1::i; '):r';.'.; l^iìli1 -1 :' ir. jl: \l;';,¿1, ,).:i' \. 1;;.-'-i. ú' t :j3j::l i..., '::'i. ,. \,,:.. ..¡.. _.....;-':i,ì^:.MAR I 3 2018 c HT /3ApplicantMailing CÕntãct Name (or SAME): i¿4 ¡-¡ {i Contact Phone N 'l ¿'EmailAddressl *ltÉiit ^n". J¿ ñ *':¡ ¿- (ç t" /'1 a Pc i)çt ffig** ,*,'s ¡¿-Lt:,l-.J ¡ Proper'ry Owner ¡,tilíns'. Nr Ltt A 4 LJ ¿ ST ¡U'>a Mailing Address: Propelry owner Phone uumben 3 (¿ú '" 'l I J '.*/S I i À rt".. Gr'ft Y- * -rt 7-r*^ , \ 5á: {t t ,{ I, the Contâct, have read the Facade and Sign Grant lnformation and Award Cover Sheet Handout and understand both the grant award prûcess and required application materigls for submiseion approval. {*1 þ.ffLl'+6.¡C /5'51- Business Name: F* tcY \ y'14i.5?'-s BusinessAddress:log ¿, f ¿.-r \'r LÅ) ç!.N> c -sfL/,*ff ,3f {e'-\J ,\' å b/ fîj A vUr\ 5 Business Type/Description lmprovemant TYPe E Facade Grant g Sign Grant Start Date h<tt / Brief Project DescriPtion : ÁJ t-t :t-ft'LL .fl t.,tt ¿n6¡s1¿.hA7 t,Ão/g Project cast:-'Í /K{O. Ú\ TotalFunding requested -/ -{5, Gt' exceed 1 and not tonot 1ki The owner( application. Applicant's s)of the ãbûve property is fully awaÍe and agree to all Applicant must have any to project proposal proposed improvements described in grant approved by proPertY owner(s) 4 UProperty Owner's Stg Date ,( (bL FACADE & SIGN GFANT APPLTCATTQN CHECKLIST 32t E.5th Street, Fort Angeles, WA 98362 3 6A.4 1 7 .47 50 | www"cityofl pa.us I ced@cifyoþa.us íile no. An application will NOT be considered complete until all element have been completed in the following checklist. Check all that apply: Application Form Project Narrative explaining need for improvement and what is being improved. Project Budget Details: Cover page inctuding: tr lndividual Elements (Windows, Paint, Facia, etc.) $S"p"rating Labor and Materials N Total Project Cost without Tax '',f#å -st6 Ñ , tP Fncn ae & N òffi #{ Contractor Estimates Before Color,Photograph or rendering of each building façade improvements are Proposed for. After Renderings with all work completed Any engineering documents involved in project Project Description Sign Grant Project: New Wall and Projecting sign for 108 E. First Street, Port Angeles Business Name: Poppy & Marigold's Retail shop specializing in local art, earth-friendly goods, and unique gifts, supporting artists, small companies and companies who strive to make the world a better place. Owner: Joanie Merritt I was born and grew up in Colorado where received a degree in Environmental Biology from the University of Colorado, Boulder. I did ecological research in Colorado, Virginia and Pennsylvania prior to going back to school to get my teaching certificate; I taught Secondary Biology and Physical Science in Pennsylvania. From there, I moved to California and accepted a position in Pharmaceutical Sales for 11 years. During that time, I also started a small import business, working with artists in Bali for 13 years. I moved to Porl Angeles in September from Seward, Alaska where I owned and operated The Grazing Moose Summer Market and Artists' Co-op for 10 years. The business model for my shop in Port Angeles is similar to that business, but will not be operated as a co-op since there is already one in town and also will not include the summer market aspect. Signage: ln keeping with a similar projecting sign format as the Erickson Trust Building, Jackson Smith, who designed and constructed their signs, is engaged as the sign contractor. lndividual elements: fiotal facade of building = 528 sq. ft.) Wall mounted sign: Two dimensional Deep plum background with white vinyl letters 1 / 4" Composite Alupanel Dimensions: 48" X 90" = 30 sq. ft. Mounted on wooden frame attached to the frame around the window casement as was the previous sign. (see accompanying schematic) Projecting sign: Two dimensional, double sided. Deep plum background with vinyl letters and vinyl artist's print (aft and earth-friendly) 3/4" M.D.O. Dimensions: 36" X 40" = 10 sq.ft. (each side) Mounted on steel bracket 40" X 16" X 3" (see accompany schematic) Labor: $AgO Materials: $gOO Total costr $1850.00 Amount of grant request: $SZS.OO 1 Facade Grant Project: Clean and paint storefront. Appl icant's statement: I had the option of a commercial storefront on Washington Street in Seqium next to the Bookstore which needed no renovation. I turned down this site as I wanted to locate my shop in Poft Angeles to supporl the community where I live. This is a sole proprietorship, small business which I am running on my own. As a small business owner, I need to be very aware of a tight budget necessary to open a new business. This budget does not accommodate major renovations to a rented storefront, I am, however, very conscious that this is a really cool historic building, the importance of a business' appearance and street appeal. I would like to make some minor improvements in the buildings facade based on a small budget. Just a few tenants ago, the storefront was used as an adult video store so I think we are now progressing to a more appealing downtown district; I'm looking forward to contributing to that vision. History of the Westrem Building, 108 E. First Street, Port Angeles: (from The Clallam Historical Society, 2000) This building was originally constructed in 1926 by Thomas T. Aldwell. The original commercial tenants were F. G. Lewis (Photographer) and Ernest Eldridge (Barber). Over the years, the building was occupied by the Barros Mercantile Co. and a market. At the time of this printing, the building was occupied by Ambrosia Adult Videos and Gifts and Gamers Northwest. This building was constructed during the downtown's forth phase of development which is most visible today. lt was a period of rapid commercial expansion framed by the Great War and the Great Depression. Older wood frame buildings were being replaced by larger more substantial structures. The railroad was now a permanent feature across the waterfront where Lincoln. Laurel, and Oak Streets reached out to expand the downtown north with an otthogonal web of docks. They seamlessly merged dry land with the numerous wharfs reaching out into the harbor. The once formidable and restrictive bluff across Lincoln Street had been sluiced away. First Street quickly filled up with new retail and commercial structures, It was built in what is best described as a commercial vernacular style. Through its size, form, scale and materials, as well as its relationship to its neighbors and the street, this structure helped to further define the downtown's historical pattern of development. The infill nature of this building's commercial storefronts facilitated modernizations with tittle or no damage to the surrounding facade. Similarly, over time, the signage on this building has undergone numerous transformations with dramatic impact but few lasting scars. The substantial integrity of this building demonstrates its continuing ability to provide valuable retail and commercial space. lt is an invaluable resource, documenting the history of downtown Port Angeles' development and the vernacular urban architecture of the Northwest. Description of Physical Appearance This is a one-story Renaissance-revival and late-Victorian inspired commercial row structure 2 It has two separate, unequal, storefronts with centered entries that are recessed between large storefront display windows. The western storefront has five continuous transom windows. The eastern storefront is smaller with three similar transom windows, All of the transom windows are multi-pane and leaded. Three brick piers with stone dene capitals and flush stone bases frame the masonry storefront openings. A single, continuous, soldier course of brick extends across the facade atop the capitols and storefront openings. lt has a continuous glazed terra cotta string course. The facade is capped with an ornate terra cotta cornice. lt has a series of decorative bands that terminate in end consoles supporting short finials. A row of square terra cotta 'studs' line up with corbel point and between them are diagonal brick lozenges. There is a mezzanine level. Here's an excerpt about the builde[ Thomas T Aldwell, from the Elwha River Hydroelectric Project. Originally from Canada, Thomas Aldwell gave up a job as a bank clerk at age 22 to seek his fortune in the American West. He arrived in Port Angeles in 1890, when it was just beginning to boom. He worked at many ditferent jobs, but always concentrated on acquiring land. Soon after his arrival, he was captivated by a homestead claim located on the Elwha River, about seven miles west of the young city. Aldwell paid top dollar for rights to the claim, located about five miles from the river's mouth above, "a canyon through which the Elwha River thundered" (Aldwell, 68). Aldwell was already aware of the hydroelectric potential of his canyon in 1894 when he met R M. Brayne, an Oregon pulp-mill owner looking for power sources on the Olympic Peninsula. The two formed a partnership to develop the site. Brayne provided money to acquire the land along the Elwha above the canyon that a dam would flood. Aldwell worked secretly over the next 12 years to buy the necessary property without revealing their plans, which would have driven the price up. ln 1908 George A. Glines, a real estate investor from Winnipeg, replaced Brayne as Aldwell's paftner. The first directors of the company they formed were, in Aldwell's words, "names that are part of Washington's history of industrial development" (Aldwell, 83), including Joshua Green (1869-1975), then head of the Puget Sound Navigation Company and later a prominent Seattle banker; R. D. Merrill, principal owner of Merrill and Ring, one of the major logging firms on the Olympic Peninsula; and Michael Earles (d. 1919), a major peninsula timber baron and mill builder. More about Thomas T Aldwell from: Thomas T. Aldwell papers, 1890-1951 http ://arch iveswest. orb iscascade. org/ark:/80444/xv68072 : Thomas Theobald Aldwell, born in Toronto on June 14, 1868, was trained as a banker and became a public official, businessman, power company executive, and civic leader. He moved to Port Angeles, Washington, in 1890 and eventually made alair amount of money in real estate there, both through his own purchases and as a realtor. Aldwell was active in politics between 1894 and 1908, serving as Clallam County auditor, deputy customs collectoç and chairman of the Clallam County Republican Party. He left politics in 1908 to pursue his real dream, the building of the Elwha Dam. Aldwell and 3 his partners had slowly acquired many acres of land along the Elwha River, to accommodate a dam and the flooding it would cause. They formed the Olympic Power and Development Company and successfully raised the money for the dam, which was completed in 1913. The dam provided power to Port Angeles, Port Townsend, and the Bremerton Navy Yard. Aldwell directed several other industrial development projects. As president of the Port Angeles Chamber of Commerce, he convinced local businessmen to raise money to help pulp mills locate in the city after the construction of the dam. Aldwell and other leaders of the chamber of commerce later formed a porl district. The voters elected Aldwell the district's first port commissioner; he served from 1924 to 1932. Under Aldwell's leadership the port district built a sea-wall that expanded the port and provided room for a plywood company to settle along the waterfront. After the creation of Olympic National Park in 1938, Aldwell was a leader in the fight to return some of the park's land to the national forests to guarantee the region's pulp mills a larger supply of trees. At age 82 he published his autobiography, Conquering the Last Frontier. He died four years later in 1954. Facade: The goal of this project is to create an appearance that enhances the historic features of the building by returning the woodwork to a neutral, creamy white color which harmonizes with the adjoining storefront of the same building. lndividual elements to improve: Clean/wash storefront including the historic windows above. Scrape, prime, paint, and caulk wood elements of storefront. lf feasible, remove green paint from brick on west upper column and repair mortar. Labor: $2000 Materials: $350 Total Cost: $2,350 Amount of Grant Request: $1,175 Thank you for your consideration of my grant application! Joanie PPU4_09 4 çfiãerttc l4ùeJa/l PoPltt t nlk êaat'5 €tr7ËAtoa'TR-f¡1 c* ¿tt? Go gle Maps106 E 1st Stand 108 E. 1st Streetl¡lmage capture: Sep 201 5 @ 2018 GooglePort Angeles, WashingtonGoogle, lnc"Street View - Sep 2015 Puppy & Marigaåd'e 1*8 ã. Front St FortÅngeles f o(rfr"o^rc .Jackscn'a Sigrne 36*-4?7-3rr3 F*rtAng*les. Wa Foppy & Marigold's108 E. First St.Port AngelesFranre arry¡nd windourcassnwnt Veilical supportstnr"'*"rnudS¡fir 1r4' AÁrwri! enmpophqå2"l{t*ñ'Ë&lürü8dü{lkrtø*i6n*d ffi¡* Jackøan'ø fiignwalxsl*\qq*fiV-#vtfif'.nn,. '{,.". -""n,i:r',r i ..!â8" x Tä'r ¡l'tr¡d fiüsr ôrick MounÍeà 5i4nø 6rick wall I Poppy & Marigold's 108 E. F¡rst St. Port Angeles 'yä:Í:"^ Lay boll wilh waøher wlthwaøher Ey. t.lt Tr---0 40" 40.0" x 36.0" double sided Deøiqned fry: Jackcon'ø ?iqno 457-37C3 I IIIII 4'xB'Wall mounted sign ,r-t* 36" x 40" Hanging sign Form w-g Request for Taxpayer ldentification Number and Certification Þ Go to www,irs.govlFormW9lor instructions and the latest information, Give Form to the requester. Do not send to the lRS. (Rev. November 201 7) Depanment of the Treasury lnternal Revenue Sery¡ce (') o (úo o.orDCÍLo>'Ero oíZt, G ,r¡ ooo.v, 1t)oU) on your income tax return). Name ¡s required on this line; do not leave this line blank. ¿4 /'4e 2 Business name/disregarded entity name, if different from above 4 Exemptions (codes apply only to cenain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA repoding code (if any) (Appllæ to accounts mainta¡ned outs¡de the U.S.) Requester's name and address 7 account number(s) here (optional) Enter your TIN in ihe appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, lhis is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part l, later. For other entities, it is your employer identification number (ElN). lf you do not have a number, see How to get a I/N, later. Note: lf the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester lor guidelines on whose number to enter. Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal Revenue Service (lRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions, You must cross out item 2 above if you have been notified by the IRS that you are currently subiect to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (lRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TlN. See ihe instructions for Part ll, later. Sign Here or General lnstructions Section references are to the lnternal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (llN) which may be your social security number (SSN), individual taxpayer identification number (lTlN), adoption taxpayer identification number (ATIN), or employer identification number (ElN), to report on an information return the amount paid lo you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. o Form 1099-lNT (interest earned or paid) Dete > o Form 1099-DlV (dividends, including those from slocks or mutual funds) . Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) o Form 1099-8 (stock or mutual fund sales and ceñain other transactions by brokers) o Form 1 099-3 (proceeds from real estate transactions) o Form 1099-K (merchant card and third party network transactions) . Form 1098 (home modgage interest), 1098-E (student loan interest), 1098-T (tuition) . Form 1099-C (canceled debt) o Form 1 099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TlN. lf you do not return Form W-9 to the requester with a TlN, you might be subject to backup withholding. See What is backup withholding, later. Signature of U.S. person Þ 3 Check appropriate box for federal tax classification of the person whose name ¡s entered on line 1. Check only one of the following seven boxes. Z/lndividual/solepropr¡etoror nCOorporation nsOorporaiion nRartnership nTrusVestate single-member LLC ! LimlteO liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) Þ Note: Check the appropriate box in the line above for the tax classificat¡on of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that ¡s not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classificat¡on of ¡ts owner. ! other lsee instructions) > 5 Address (number, street, and apt. or su¡te no.) See instructions.Po Buy åú, 13 6 C¡ty, state, and ZIP code/o¿; ni;€zes Dtl 9F36) number tr 0 Part I number Part ll Cat. No.10231X rorm W-9 (Rev. 11-2017) BPSTGN . l1 li'-,i SIGN PERMIT APPLICATION Department of Community & Economic Develcpment 321 E.5th Sfreet, Po* Angeles, V/A 98362 36A.4 fi .47 50 | wwucityofpa.us I ced@cityofpa. us CITY USE ONLY App. *: Receíved:_ ProjectAddress: ltll { ñr¿>f St- Facadefuea: South: -.-o(se.fi.) + North: -roîar FacaoeArea -æ (sq.n., (sq.ft.) + E¡st (sq.ft¡ + Wert (sq.tt) = Street Facade = [f North fl South ü East I West BiJILDING FACADE DETAILS SIGN #1 DETAILS SignType:þ WaltMounted [1 Freestanding I projecting tr Ofpremise ü C¡ther: Sign Area: 3 A (sq.ft.) Facade Area:I (sq.fr) Facade Direction:NartrH Percentage of FacadeArea (Sign Area / Facade Area x 100¡ = Location:Sign Height:Sign Value:{w' SignType: ü nÅUMor¡red il Freestanding áprq¡çA¡rg E0fiprcmise EO0rer: Sign Area:.e0 (sq.fr.) FacadeArea:E (sq.lt)Facade Direction: / ar€H Percentage of FacadeArea (Sign Ár:ea lFacadeArea x 100)= 3,7F2" Location: |l)f5f èø¿tc- øctW<rt Sþn Þleffi /)/Sigrr\ålue:s,fr5a' S¡GhI #2 DETAILS v4. SIGN #3 DETAILS Sþn Type: El lJl/ell Mounted EI Freestanding D Proþcting fl Or Premise û Othen Sign Area: Percentage of Facade Area (Sign Area / Facade Area x 100¡ =Location: slgm ffifrt sþn \rãtge ß ¡[[ç [fptrmc*ümp Frcrde Anr: The surface arcr cf Írçrúa ll¡c*u¡colúlruq¡r olbrio tþdtú, ride, or back surface of abuilding, including doors and winM, htc*oroOngfry øqf*rr. Sign Ar|a: The area of the sign shafl bt üa t{&fr €f trtilt {ürgÊÍ *fu, hd.¡dlng both ride¡ of a doubl+faccd sign, asdetermined by circumscribing tre cxterior limñ¡ On &a cru d cdr d$hy crected on one sign strudure with a óircle,triangle, or guadrangle connecting all extrcme points. l/Wtcru e slgn is composed of two or more individual letterc mounted dircctly on a wall, the total display surfaec, including its background, shall be considcred one sign for purposês of calculetingsign area. The structure supporting a sign ie not included in dctermining the arca of the sign unÍess the siructurc is designcã in a way to form an integral part of the display. For morç infurmation and spccific regulations, please visit Chapter 14.36 of the PortAngelcs Municipal Codc. DEFINITIONS iper PAMC t4 36) Fees Number of all signs less than or equal to 25 sq.ft Number of wall signs less than or equal to 25 sq.fr Number of freestanding or projecting signs over 25 sq.fi x$47.00 =8 (7"UÐ x$85.00 =g 8f,n x $'t15.00 = Totalfees =dþ BPSIGH SIGN PERMIT APPLICATION Department of Communiry & Economic Devêlopment 321 8.51h Street, Port Angeles, WA 98362 360.4 17 .47 50 I www.cityofpa. us I ced@cityoþa.us CITY USE ONLY App. #: Received:_ Please review Chapter 14.36 of the PortAngeles Municipal Code for sign regulations and guidelines. Each zone has specifications forthe allocation of allowable signage. A list of exempt and prohibited sign identified in Sections 14.36.050 and 14.36.080. Please carefully review this chapter prior to sign permit application submission. Û lndustrid Û Public ProþctAddress:€ Tax ParcelNo.Òúe6zfv-5lz,ls-LotArea (sq.fr): Zoning:aò x. àu-9 Business Name: Primary Contact: o L<-v /p ô(- (Property Owner: ü Yes "EI Ho¡ Phone:Emil:JaÅ Name /ts t Lc-t.A - '4rJ À ¿ (¿)ê-çt¡let+ Mailing Address:/Ò ð L} Pnu'e¿:3&s - ?t;- #/l? Email: /?¿4t 7 tCì6> Q /tt:7 *t a¿. . ç-€,r PROJECT INFORMATION OWNER INFCRIVIATiON CONTRACÏOR I NFORMATION Name:Jno þ <b^l /<. </(xr .s -r- GÊ*þ*e s Lloanse:(c i¡?ltê s:áÕ å.r. ¡-t ¡ Mailing Address:NT ]_ Email: -."/r+cr¿S- ^¡ (9 o ¿n P<-7'1.(.o,{- Expiration Ðate: 3 / t 3 / t ? Phone: 36ô -+l+ -7qfJ PROJECT DESCRIPTION Number of proposed signs: New: å" - Replaced: Total Project Valuc {Materials + Labor): $ El' BPüal¡Slgn PermltAp@&x pk ÈsFrûþùof tiÊælrt .{Sign Derign / Rendet@:Arcrdcring orræk-upEtwtdlh.ri¡pu,übok like on site Et- Sign Con¡truction Plan¡ (ÉF S¡grr qËuctb ¡rd mlrren ôffis .F- S¡te Plan (x2): A detailed site plan, hthdfu€ aß druEù¡EB rnd sígn location(s) on paper E!' Siþ Photo¡: Photos of the cunent signs and the propoeed location of sign(s) B Digital Copy of epplicetion material¡: Digital copies may be sent lo permits@cityofpa.us I have read and completed the applicalion and know it to be true and conect. I am authorized to apply for this pemit and understand that it is my rcçonsib¡lity to determ¡ne what permits are required and to obtain permits prior to work. I understand that plan review fees are not refundablc altcr rcvicw hae occu¡rcd. I undcrstand fìÊt I will forfeit rrview fcc¡ if I withdraw ttrr epplicetion bcfore &c permit is iseucd. I understand that additionEl information may be required when determinad neccesary by the building ofücial and if the permit is not picked up/issued within 't80 days of submittal, the application will be considered abandoned and thc fecs will Þe forfeited. 3/rzlr{Jo*rrn Hcw¿,r Ç /"^^^ /*r** REQUf RED ÄPPLICAIION Í\IATERI¡.LS CHECKLIST Date Print Name Signature (El Owner I Contractor I Representat¡ve) BYLAWS of THE CITY OF PORT ANGELES, WASHINGTON PLANNING COMMISSION (Amended January 25, 2017) ARTICLE I - NAME Section 1. Name The official name of the organization shall be “The City of Port Angeles, Washington, Planning Commission.” ARTICLE II - OFFICIAL SEAT Section 1. Official Seat The official seat of the Planning Commission shall be in the City Hall of Port Angeles, Washington, 321 East Fifth Street, and meetings shall be held there except on such occasions and at such times as the Commission may, by a majority vote of those present at any regular, recessed, or special meeting, otherwise direct. ARTICLE III - OFFICERS Section 1. Officers The elective officers of the Planning Commission shall consist of a Chair and Vice-Chair. Section 2. Nomination and Election of Officers Nomination of elective officers shall be made from the floor at the annual election meeting which shall be held at the last regular meeting of March of each year. The election shall follow immediately thereafter. A nominee receiving a majority vote of those present at the election meeting shall be declared elected. Section 3. Terms of Officers The term of office for elective officers shall begin in April and shall continue for a term of one year. Elective officers shall not serve consecutive terms in the same office. Section 4. Vacancies in Offices Vacancies in elective offices shall be filled immediately by regular election procedure for the unexpired portion of the term. Section 5. Duties of Officers (a) Chair The Chair shall preside at all meetings and public hearings of the Planning Commission and shall call special meetings when he/she deems it necessary or is required to do so. He/she shall appoint all committees, shall be an ex-officio member of each, without the power to vote. He/she shall sign the minutes of Planning Commission meetings and all 2 official papers and plans involving the authority of the Planning Commission which are then transmitted to the City Council. The Chair shall have the privilege of discussing all matters before the Planning Commission and voting thereon. He/she shall have all the duties normally conferred by parliamentary usage on such officers and shall perform such other duties as may be ordered by the Planning Commission except as otherwise provided in these Bylaws, in other Planning Commission regulations, or in City Ordinances. (b) Vice-Chair The Vice-Chair shall assume the duties and powers of the Chair in his or her absence. If the Chair and Vice-Chair are both absent, the Planning Commission members may elect a temporary chair by a majority vote of those present at a regular, recessed, or special meeting, who shall assume the duties and powers of the Chair or Vice-Chair during their absence. (c) Executive Secretary The Executive Secretary is a staff appointed position. The Executive Secretary shall keep the minutes of all regular, recessed, and special meetings of the Planning Commission; such minutes shall be approved by the Planning Commission. He/she shall also keep the minutes of Planning Commission committee meetings when requested to do so. He/she shall give notice of all regular and special meetings to Planning Commission members, shall prepare with the Chair the agenda of regular and special meetings, shall serve proper and legal notice of all public hearings, and shall draft and sign the routine correspondence of the Planning Commission. The Executive Secretary shall maintain a file of all studies, plans, reports, recommendations, and official records of the Planning Commission and perform such other duties as are normally carried out by a secretary and as the Planning Commission may determine. ARTICLE IV - MEETINGS Section 1. Regular Meetings: Time and Place Regular monthly meetings shall be held on the second and/or fourth Wednesdays of each month beginning at 6:00 P.M. in City Hall except as otherwise designated by the Planning Commission. Per Section 2.36.040 of the Port Angeles Municipal Code, the Planning Commission shall hold at least one regular meeting in each month for nine (9) months of the year. Any change in the hour, date, and place of regular meetings shall be given wide publicity for the convenience of persons having business before the Commission. When the regular meeting day falls on a legal holiday, the replacement date will be designated by the Planning Commission with notice posted to the public per the Open Public Meetings Act. Section 2. Recessed Meetings Any regular meeting may be recessed to a definite time, place, and date by a majority vote of the Planning Commission members present at the meeting. 3 Section 3. Special Meetings Special meetings may be called by the Chair or Planning staff with approval of the Chair. Section 4. Cancellation of Regular Meetings In the event it is necessary to cancel a meeting due to lack of agenda issues, Planning staff will contact the Chair and each Commission member prior to the meeting and will provide notice to the public per the Open Public Meetings Act . Section 5. Notice of Meetings Notice of all regular and special meetings shall be given by the Executive Secretary to the members of the Planning Commission in accordance with current RCWs. Notice of all regular meetings shall be provided at least 4 days prior to a regular meeting. Notice to members of the Planning Commission and to members of the public of all special meetings shall be provided at least 2 days (48 hours) prior to the special meeting. Land use notices shall be provided according to Section17.95.140 PAMC. In addition to the provision of the notice of all special meetings to the members of the Planning Commission, notice shall be provided to each local newspaper of general circulation in the City of Port Angeles and to each local radio station serving the City of Port Angeles. Said notice shall be transmitted electronically or mailed at least 24 hours before the time of the meeting specified in the notice. The notice shall state the time and place of the meeting and the business to be transacted by the Commission. The meeting agenda for the next regular meetings shall be closed on Monday at the close of business five (5) days prior to the next regular meeting of the Planning Commission except that urgent matters may be inserted on the agenda later at the discretion of the Chair. Petitions and communications from the audience and matters brought to the meeting by the Planning Staff and Commission members, which are not on the agenda for the meeting, may be received and discussed at the meeting. However, no official action may be taken on any matter at a Planning Commission meeting which is not included on the agenda for that meeting or which has been added to the agenda after it has been received by the Planning Commission members except that this requirement may be suspended at any meeting by the unanimous vote of the members present at the meeting. Section 6. Order of Business - Regular Meeting for Administrative, Routine, and Hearing-Type Matters (a) Call to order by Chair (b) Roll call (c) Approval of minutes of preceding meeting (d) Public hearings/Other business (e) Communications from the Public (f) Staff Updates (g) Reports of Commission Members (h) Adjournment 4 Section 7. Order of Business - Regular Meeting for Discussion of Matters Related to Comprehensive Planning (a) Call to order by Chair (b) Roll call (c) Approval of minutes of preceding meeting (d) Staff Updates for current business (e) Reports from Planning Commission members and committees (f) Communications from audience (related to comprehensive planning only) (g) Communications from Planning Commission members (h) Adjourn Section 8. Operational Guidelines (a) All requests and applications on zoning, annexations, and vacations will be tabled if the applicant or an authorized representative is not present at the hearing on the request or application. (b) All requests and applications will be tabled if all essential information is not provided to the Planning Department staff by Friday, five days prior to the regular Wednesday meetings of the Planning Commission for timely analysis and inclusion into the Commissioners information packets. (c) All requests and applications requiring legal opinion or interpretation will be tabled until the Planning Commission has received an opinion or interpretation from the City Attorney. (d) The Commission shall act as a body in making its decisions and in announcing them. (e) Willful misrepresentation of information pertaining to a request or application will void that request or application upon discovery of the misrepresentation. (f) The Planning Commission will not commence a new hearing after 10 P.M. unless agreed upon by the Planning Commission. Section 9. Public Hearing Procedure (a) Chair introduces the discussion item orally and outlines the public hearing procedures to be followed during the public hearing process. The Chair then reads qualifying questions to the Commissioners regarding the Appearance of Fairness and Conflict of Interest Doctrines and opens the public hearing. (b) Planning Staff presents a staff report and provides a recommendation. Commissioners are permitted to ask the Chair or staff any relevant questions about the application. The public hearing will be opened with a brief explanation of the procedures to be followed (c) The spokesperson for proponents in the audience shall be given an opportunity to speak in favor of the application. Information submitted should be factual, relevant, and not merely duplication of previous presentation(s). A reasonable time (10 minutes) shall be allowed the spokesman; others shall be limited to short supporting remarks (5 minutes). Each person speaking shall give his or her name, address, and nature of the interest in the 5 matter. The Chair may allow additional public testimony if the issue warrants it. Any data presented shall be retained by staff and marked as an exhibit. (d) The spokesperson for opponents in the audience shall be given an opportunity to speak against the application. Information submitted should be factual, relevant, and not merely a duplication of a previous presentation. A reasonable time (10 minutes) shall be allowed the spokesman; others shall be limited to short supporting remarks (5 minutes). Each person speaking shall give his or her name, address, and nature of the interest in the matter. The Chair may allow additional public testimony if the issue warrants it. Any data presented shall be retained by staff and marked as an exhibit. (e) Other interested parties shall be allowed to comment briefly (5 minutes) or make inquiries. (f) There can be a brief rebuttal (5 minutes) for proponents and opponents each heard separately and consecutively, with presentation limited to their spokesperson. The rebuttal shall be limited to factual statements pertaining to previous testimony. The Chair may allow additional public testimony if the issue warrants it. (g) The public hearing is closed. Commissioners voice their considerations and pose any relevant questions through the Chair. Specific questions may be posed through the Chair to a particular speaker to clarify testimony previously presented. (h) Motion for disposition is presented and an action taken. Section 10. Quorum Four members of the Planning Commission shall constitute a quorum for the transaction of business and the taking of official action. Section 11. Motions Motions shall be restated by the Chair before a vote is taken. The names of the members making and seconding a motion shall be recorded in the minutes of the meeting. Section 12. Voting Any action taken by a majority of those present, when those present constitute a quorum, at any regular, recessed, or special meeting of the Planning Commission shall be deemed and taken as the action of the Commission except that any proposed change of the Zoning Map must be approved by a majority of the total membership of the Planning Commission. Voting on amendments to the Zoning Ordinance and Map, all matters requiring a public hearing before the Planning Commission, and all matters referred to the Planning Commission by the City Council shall be by the vote of each member and shall be recorded in the minutes of the meeting. Section 13. Staff Reports On all matters considered by the Planning Commission, the report and recommendations, if any, of the Planning staff shall be presented to the Commission and shall become part of the formal record of the action and recorded in the minutes of the meeting. 6 Section 14. Conflict of Interest and Appearance of Fairness Any member of the Planning Commission who has an interest in any matter before the Commission that would or could tend to prejudice his or her actions thereon, shall so publicly indicate this fact and shall abstain from voting or participating in any way in the Commission's action on that matter. Section 15. Attendance Attendance at regular meetings and executive sessions is expected of all Commission members. Any members anticipating absence from an official meeting or executive session shall notify the Chair or Executive Secretary in advance. Any absence may be excused by the Commission, even for an extended period, provided the absence is approved in advance. Section 16. Parliamentary Procedure Parliamentary procedure in Planning Commission meetings shall be governed by Robert’s Rules of Order Newly Revised unless it is specifically provided otherwise in these Bylaws, in other Planning Commission resolutions, in City Ordinances, or in the State of Washington Planning Enabling Act (Chapter 35.63 RCW). Section 17. Public Nature of Meetings and Records All regular, recessed, and special meetings, hearings, records, and accounts shall be open to the public provided, however, executive sessions may be held by the Commission as provided in RCW 42.30.110. ARTICLE V - COMMITTEES Section 1. Establishment of Committees The Planning Commission may establish such standing or special committees as it deems advisable and assign each committee specific duties or functions. Each standing committee shall consist of 3 members. No standing or special committee shall have the power to commit the Planning Commission to the endorsement of any plan or program without the plan or program submitted and approved by a quorum of the Commission. Section 2. Appointment and Terms of Committee Members The Chair of the Planning Commission shall appoint the members of each standing or special committee and shall name the chair of each committee. The members of each standing committee shall be appointed at the first regular meeting in July for a term of one year. Special committees may be appointed at such times and for such purposes and terms as the Planning Commission approves. Section 3. Committee Vacancies Vacancies on committees shall be filled immediately by the Chair of the Planning Commission for the unexpired portion of the term. 7 Section 4. Meetings of Committees The committees shall meet at the call of the committee chairman; in addition the Chair of the Planning Commission shall also have the authority to call a special meeting of any committee at any time and upon such notice as he/she may specify. The Planning Staff shall issue notice of committee meetings at the request of a committee chair or the Planning Commission Chair. Section 5. Quorum and Voting The majority of the members appointed shall constitute a quorum of all committees. The affirmative vote of a majority of the committee membership shall be required for the adoption of a matter before the committee. ARTICLE VI - AMENDMENTS Section 1. Amendments These Bylaws may be amended at any regular meeting by the affirmative vote of five (5) members of the Planning Commission provided that the proposed amendments have been submitted in writing at a previous meeting. Amended January 25, 2017 As amended: 2/23/76; 8/23/78; 5/23/79; 1/19/88; 3/16/90; 4/25/90; 4/29/90; 6/23/93; 1/12/94; 3/24/2004; 5/08/13; 01/25/2017  The Commissioner Planning April 2018 BEST PRACTICES Preparing for Autonomous Vehicles Illustration by Jesussanz/Getty Images. Autonomous vehicles will have a significant impact on our communities. There are potential positive benefits, as well as potential negative impacts, but none of these are assured — and the secondary impacts are even more of an unknown. Working with other professionals, planners and local officials have an important role to play in helping communities maximize the benefits and minimize the negative impacts of this new technology. What should communities expect? It's clear that change is coming, but what's less clear is what, precisely, that change will mean. At this point, there are many more questions than there are answers, but there are many planning-related areas where communities will notice the impact of AVs. LAND-USE PATTERNS. There is concern that AVs may encourage sprawl, but they also provide opportunities for "sprawl repair." New urban and suburban districts may be more efficient for transit, energy production and distribution, and stormwater management. Page 2 of 13 RIGHT-OF-WAY SIZE AND USAGE.AVs require less road space than a manually driven vehicle, as their ability to communicate with the transportation network as well as each other allow them to operate with a smaller following distance and in narrower lanes. As a result, future roads could be narrower, and existing roads may be adapted. TRAFFIC MANAGEMENT.Traffic signals, signs, and street markings will likely need to change to accommodate AVs, especially where they can help reduce potential conflicts between vehicular traffic and nonmotorized road users like cyclists and pedestrians. These will also be important during the transitional phase, when AVs and today's cars share the roadway. Optimizing a roadway for AVs will also require installation of various types of sensors and communications technology to allow vehicles to travel more efficiently. INFRASTRUCTURE.Large numbers of autonomous vehicles on city streets will generate infrastructure needs. Communications networks based on available wifi will be crucial not just to vehicles, but also to the occupants who will be free to have teleconferences, watch movies, play games, and enjoy the other various benefits of the internet instead of needing to watch the road. Similarly, future AVs are assumed to be largely (if not entirely) electric vehicles, requiring charging stations and likely impacting the power grid. ECONOMY.Truck drivers, delivery people, taxi drivers, rail workers, and transit workers will likely see their jobs change significantly, or outright disappear, as AVs remove the need for a person to move goods and people from place to place. EQUITY.Semiskilled labor and blue-collar jobs will likely see the highest impact from a shift to AV. Public transit could be neglected in favor of private alternatives (like ride sharing), leaving low-income neighborhoods stranded. With most discussion of AVs focusing on urban areas, low-density and rural areas are unsure of how or when they will be impacted. How can communities prepare? As you begin to prepare for AVs in your community, consider these key points: Begin planning now.The consensus among prognosticators is that there will be a lengthy period of transition to full adoption of automated technology, and that market saturation with fully autonomous vehicles is several decades away. Nevertheless, local governments should move beyond "wait and see" and begin to take action. Start by passing formal resolutions and developing plans to address new mobility, defined as the application of technology for communications, new vehicle design, connecting people to transportation options, and driverless vehicles. Page 3 of 13 In the short term, policies are needed for the pilot applications that will occur with increasing frequency. In addition, comprehensive and other long-range planning processes with time horizons of 20 to 30 years (during which time AVs are expected to become widespread) should address the implications for transportation and other systems. Good planning principles still hold.A study by the Florida State University Department of Urban & Regional Planning for the Florida Department of Transportation states that AV technology "has the potential to transform transportation systems and land use patterns to a level not seen since the mass production of the private automobile roughly a century ago." Local governments should not repeat earlier mistakes, like making automobile travel the primary focus at the expense of other travel modes and community goals. Rather, they should consider how AVs can serve the community's vision and goals, which likely include walking, biking, and transit as robust components of an integrated mobility system, along with related goals like community health and cost-effective public infrastructure and services. Planning must anticipate the disruptive effects of technology.The planner's 20th- century toolbox is not sufficient in a time of accelerating technological change. Planners and commissioners need to rethink conventional tools (e.g., roadway classification systems) and develop new tools to meet new challenges. New approaches might include managing use of the public right-of-way and pricing and incentives to promote shared rather than single-occupancy vehicles. The purpose is to maximize benefits and minimize costs and negative impacts of AV technology, as measured against community goals. In doing so, decision makers should take into account the interactions and cumulative impacts of AVs and other similar technological trends. Planning must account for uncertainty.AVs are the next major trend in transportation, but there is uncertainty regarding how the technology will actually roll out. How long it will take for the technology to be fully deployed? What is the mix of conventional, partially automated, and fully automated vehicles over time? Private ownership versus shared use? How will AVs affect urban, suburban, and rural geographies? This uncertainty calls for agile, flexible, and adaptable leadership, like monitoring and adjusting codes on more frequent update cycles. Communities should use scenario planning to characterize the range of possible futures and corresponding policies that support the community goals. Page 4 of 13 It is vital that planners, allied professionals, and the public sector play a proactive role in developing approaches and solutions to manage the impacts of AVs. For a closer look at AVs, the ways they might affect our built environment, and the ways we can prepare for those changes, take a look at APA's collection of resources, including podcasts, research, a policy guide, and the new report, Preparing Communities for Autonomous Vehicles (/resources/av/#Preparing). —Jennifer Henaghan, AICP, and David Rouse, FAICP Henaghan is APA's deputy research director and manager of the Green Communities Center, and Rouse is APA's Director of Research and Advisory Services. LAW You and Your Staff When it comes to keeping zoning codes relevant and current to planning issues, remember that your staff are the professionals, and you are there to listen to their recommendations. Photo by Wocintech Chat, Flickr (CC- BY-2.0). Page 5 of 13 So you have been appointed to a board or commission in your community, and now you have "staff." Although you will undoubtedly have more intimate relationships — your spouse, children, and parents come to mind — the relationship you have with your staff is a unique one that needs to be built on trust and established practices. The size and abilities of your staff will vary according to jurisdiction, from a one-person show involving the cemetery and street departments to a large professional staff dedicated to specific aspects of the planning and zoning world. What is realistic and fair to expect from them? Staff responsibilities Your staff is responsible for keeping the zoning code you use as a rule book relevant and current to planning and development issues. It is up to the staff to suggest text amendments that will address new land uses, advancements in technology, and changes to standards like parking, signs, landscaping, and lighting that reflect new industry or professional standards. Your responsibility as a commissioner is to trust that your staff has researched the topic, discussed it with professional colleagues, and vetted it with your law director. Sure, questions are appropriate about amendments, but remember, on this issue, your staff are the professionals, and you are there to listen to their recommendations. Staff is also responsible for assembling the material that you will review prior to a meeting and getting it to you in a timely fashion. When reviewing cases for your consideration, staff will almost always prepare a report. The format and content of a staff report varies, based on the project and community standards. The commission has a right to expect concise, thorough staff reports that include a summary of the request, site history, relationship to adjoining properties, relationship to adopted plans, a summary of code consistency, and comments from other departments. Having recently seen jurisdictions where staff reports on simple projects are exceeding 40 pages, I can say that staff cannot expect the commission to review this type of documentation when there are multiple cases on an agenda. The staff report should contain a combination of technical information and data to explain the subject case, but it should also be concise so that the board or commission member, as well as the public, can understand the content. The million-dollar question is whether the staff should make a formal recommendation to "approve," "approve with conditions," or "deny" the request. Each community is different; some reports offer no clue as to how staff feels, while others include draft motions and specific conditions. Regardless of the position on recommendations, expectations of recommendations should be vetted, particularly when there is a change in staff. Staff is also responsible for keeping the commission and meetings running smoothly and efficiently. That means making sure only complete applications are considered, managing housekeeping issues like agenda preparation, preparing meeting minutes, and obtaining Page 6 of 13 appropriate member signatures on required documents. It also includes a periodic review of the commission or board bylaws, recommending updates when needed, and providing orientation for new members. In addition, the staff should provide commission and board members with opportunities for training to facilitate how meetings are run, how motions are created, and what the current legal issues are. While this training may be an extra bonus in your community, ongoing training for both staff and commission is mandatory in some states and can be provided through local or national planning conferences, trained professionals, or online sessions. Additionally, the staff's role is to act as a gatekeeper and liaison for the commission or board. It is their responsibility to make sure that applications are complete and appropriate prior to placing it on an agenda. Staff is responsible for following up with the applicant in obtaining additional information requested, or implementing conditions imposed by the commission or staff. They must also make sure that the required legal notifications are provided to the public in a timely fashion, and are there to answer public questions, limiting the opportunity for ex parte contact with the commission. Working together A commission may find that there is one member who always knows better than staff and will, at length, voice their experience and opinions. While the commission always maintains the right to question staff and offer opinions, what is not acceptable is for a commission member to dominate a discussion — or worse, belittle or abuse staff. Commission members who bully or verbally assault staff should not be tolerated by the balance of the commission, because it reflects poorly on the community, is embarrassing and uncomfortable to watch, and will end up with staff turnover, none of which are good. The staff is there to advise the commission, and there are times when this may require them to guide the board or commission back to the request before them if discussions have strayed. It may also mean keeping discussions focused on the issue they have jurisdiction over and not overstepping their position and powers. The commission or board and their staff are a team that must work together to effectively make decisions that will have significant impact on their communities. To do so requires trust and understanding by both parties to ensure that accurate information is disseminated, cases are properly considered, and appropriate decisions are made. As a board or commission member, your staff is your most valuable resource. Be sure to value and work with them appropriately. —Anne McBride, FAICP McBride is a principal and cofounder of the planning firm McBride Dale Clarion. She has also served for over 20 years on the Anderson Township Zoning Commission in Ohio and is the coauthor of the book The Planning Commissioner's Guide. Page 7 of 13 PLANNING TOOLS Zoning in on Housing Diversity Page 8 of 13 Many developers integrate affordable and market-rate housing units, like in this project, which is currently in progress in Mount Vernon, New York. Rendering courtesy VHB. Title VIII of the Civil Rights Act of 1968 and the Fair Housing Amendments of 1988 — together known as the Fair Housing Act — make it unlawful for municipalities to use governmental authority, including zoning, to discriminate against the protected classes of race, color, national origin, creed, religion, gender, familial status, and disability. While the Fair Housing Act celebrates its 50th anniversary this year (see "Fair Housing at 50 (/planning/2018/apr/fairhousing/)"), the fact remains that not all communities offer Americans the same opportunities. Cities and suburbs alike continue to struggle to provide the needed housing for current and future residents. To many, the primary purpose of land-use regulation is to segregate uses considered incompatible — and, if not carefully developed, zoning can effectively exclude lower-income and racial groups, families with children, and disabled people. However, numerous zoning techniques can be used to promote equality and diversity of housing types, affordability, and land use. Inclusionary zoning This technique is typically applied in residential zoning districts that either mandate or encourage development of affordable housing through incentives. Mandatory inclusionary zoning requires a developer to set aside a certain percentage of units for below-market-rate housing, while incentive zoning is meant to provide an amenity or public benefit that advances a specific physical, cultural, or social policy. In exchange, incentive zoning allows a developer to increase a project's density or modify other dimensional regulations not otherwise permitted. Inclusionary zoning can be applied to multifamily housing developments, as well as town house and single-family subdivision developments, to provide affordable housing for all household sizes. When applied, developers must make below-market-rate units indistinguishable from their market-rate neighbors. Overlay and floating zones Overlay and floating zones are applied to specific parcels of land or zoning districts if certain conditions are met, or to promote a specific type of development. An overlay zone is typically created to protect or require additional standards or criteria that are not found within the underlying zoning district. They are most commonly found in environmentally sensitive areas or areas of historical significance, but they can also be used to promote specific development types, including those that promote below market-value, multifamily, and senior housing. Page 9 of 13 Floating zones are similarly applied, either over specific parcels of land or zoning districts, and tend to have established criteria that need to be met for application. Typically, communities aiming to create affordable housing opportunities will establish floating zones that allow for multifamily housing within single-family districts, with the requirement that below-market- value housing be part of the development project. These floating zones typically set specific affordability requirements and dimensional standards that must be met. When applied in traditional single- family zoning districts, overlay or floating zones are an easy way to create diversity in housing types without rezoning entire districts or altering overall land uses. They also afford communities the ability to provide a mixture of housing types in environmentally sensitive areas that support limited high-density housing. Mixed use zoning Historically, the trend in zoning has been to separate residential and commercial uses. In recent years, however, there has been a reversal of this trend to allow for residential uses within commercial districts, or in stand-alone shopping plazas or office parks. This mixed use zoning creates an opportunity for more affordable apartments. In addition, many of these types of land uses are located on larger properties or in areas that can be achievable within the property or as an expansion, either vertically or horizontally, to the existing building footprints. Mixed use zoning also helps the market dictate the type of development by allowing residential use as an alternative for obsolete office parks and shopping plazas. Special-use permits These permits allow for a land use that is not in the zoning district but that can be permitted subject to certain requirements set forth by the community. They provide flexibility while keeping communities in control. When special permits are awarded to senior, below market, or multifamily housing, affordable developments can be created in zoning districts that would otherwise only develop market-rate housing — or reject multifamily housing. Special-use permits typically require that certain dimensional and affordability requirements are met within the development project before approval can be obtained. They offer great flexibility and can be applied in all types of zoning districts to achieve the desired outcome for that community. Accessory apartments Many local governments have provisions within their single-family zoning districts that allow home owners to build a separate, independent apartment on a property already occupied by a single-family home. Usually, accessory apartments must be smaller than the single-family Page 10 of 13 home, and the home owner must live in the single- family house. Because most accessory apartments are built within the existing footprint of the single-family home, it does not change the outward appearance of the neighborhood. While zoning can sometimes seem to limit and segregate uses, these techniques can help local governments promote housing diversity and affordability without drastically altering the existing form of their communities. —Valerie Monastra, AICP, and Gina Martini, AICP, ENV SP Monastra is the director of planning in VHB's White Plains, New York, office, and has 16 years of experience in affordable housing and community development projects throughout New York's Hudson Valley area. Martini is a senior project manager with VHB's planning practice. She has more than 20 years of experience in planning and development, with a focus on residential and mixed use development, affordable housing studies, and fair housing planning. HISTORY France's Impact on American Cities Image courtesy Library of Congress. Page 11 of 13 4/5/2018 The French have played a modest but interesting role in the physical design of North American cities. The earliest contribution was the long lot, brought to Canada in 1630 and to the U.S. in 1701. Antoine de la Mothe Cadillac laid out long lots in the establishment of Detroit. Those narrow lots fronted on the river, giving land owners equal access to water and a transportation route. They were similarly used by the French along the Mississippi River. Essentially a rural partition of land, it allowed communities to cluster along waterways and evolve into cities. A second contribution came from Pierre Charles L'Enfant, who designed Washington, D.C., in 1791. He created a plan using a grid superimposed with radiating streets, all of which came together at the heart of the U.S. capitol. The plan created circles, squares, and triangular spaces at intersections for the placement of monuments, influencing the design of a few American cities like Detroit. (APA named its Pierre L'Enfant International Planning Excellence Award (/planning/2018/apr/lenfant/) in his honor.) Le Corbusier, an internationally famous architect, contributed to American planning via his books. Post-1945 developments composed of clusters of large residential high-rise buildings are attributed to his ideas. As Hazel Hahn writes, Le Corbusier thought the "modern city represented a problem to be solved." He contributed to the mid-century idea of separating the road, pedestrian route, and buildings, which waned as new concepts like mixed use developments became prominent. —Carolyn Torma Torma is a former director of education for APA. RESOURCE FINDER Meeting Preparation The planning commission and board can work effectively when members know what to expect — and what not to expect — from staff. Use these resources to learn how to read reports and prepare for meetings more effectively. APA RESOURCES "The Better Staff Report," Planning, March 2017: www.planning.org/planning/2017/mar/betterstaffreport (/planning/2017/mar/betterstaffreport/)/. Page 12 of 13 4/5/2018https://www.planning.org/planning/2018/apr/thecommissioner/ (https://www.facebook.com/AmericanPlanningAssociation) (https://www.youtube.com/user/AmericanPlanningAssn)(https://twitter.com/APA_Planning) (http://instagram.com/americanplanningassociation) (https://www.linkedin.com/company/24456/) Preparing for Planning Commission Meetings: Planning Commissioner's Training Bundle, on-demand education, 2017: www.planning.org/events/course/9120564/ (/events/course/9120564/). WEB RESOURCES 8 Key Components of an Effective Planning-related Staff Report, Municipal Research and Services Center, 2016: http://bit.ly/2F3LW5U (http://bit.ly/2F3LW5U). Planner and Commissioner — The Relationship Between Staff and Commission, Planners Web, 2013: http://bit.ly/2tau8R9 (http://bit.ly/2tau8R9). Back to Top Log Out (/logout/) Contact Us (/customerservice/) Privacy Policy (/apaataglance/privacy.htm) © 2018 APA. All Rights Reserved (/apaataglance/copyright.htm) | Privacy Policy(https://planning.org/privacy/) Page 13 of 13The Commissioner 4/5/2018https://www.planning.org/planning/2018/apr/thecommissioner/