Loading...
HomeMy WebLinkAbout001511 Original ContractCity of Port Angeles Record #001511 GRANT AGREEMENT City of Port Angeles and Olympic Peninsula Loop Culinary Tourism Association This agreement is made between the City of Port Angeles ("City"), a municipal corporation and non -charter code city of the State of Washington and Olympic Peninsula Loop Culinary Tourism Association, a Washington Nonprofit Corporation, ("Grantee") for a grant of the City's lodging tax funds. In consideration of the benefits to be obtained through this agreement, the City and Grantee agree to the following terms and conditions: 1. THE GRANT The City grants to the Grantee the sum of $1,500.00 ("Grant") to be used entirely in support of the Olympic Culinary Loop Map + Food Expo event held on January 1 — December 31, 2019 with a Food Expo on October 27, 2019 which is a special event designed to promote tourism as described in Chapter 67.28 RCW ("Event"). The Grantee understands that the Grant is paid from the City's lodging tax funds and must be used only for lodging -tax -eligible expenditures. 2. GRANTEE'S OBLIGATIONS The Grantee will plan, organize, market, operate, and manage the Event in 2019 and is solely liable and responsible for the Event. The City is not responsible for any aspect of the Event beyond provision of this grant and does not participate in the planning, organization, marketing, operation or management of the Event. A Scope of Work detailing the Event is attached to this Agreement as Exhibit A. 3. PAYMENT • Payments will be made to Grantee after each invoice with detailed eligible receipts being presented to the City. The City will have one month to pay. • All invoices must be submitted within sixty calendar days of the event or no later than January 15 of the following year, whichever is earlier. • A one -payment approach is preferred. • The City will hold 5% of the grant until Exhibit B (see section 5.0 below) is complete and returned to the City with Event results. • Grantee will provide the City with a W-9. • This agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party shall have any claim or right of action hereunder for any cause whatsoever. The City has no obligation to pay the Grantee's creditors. 4. GENERAL CONDITIONS A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and local laws, regulations, and policies, governing the Event and the funds provided under this agreement. B. Effective Date: Grants were approved by City Council on January 15, 2019, which is the effective date of this agreement. C. No Legal Relationship Created. The relationship between the parties is that of grantor and grantee. Nothing contained in this agreement is intended to, or should be construed in any manner, as creating or establishing other relationship between the parties. D. Hold Harmless. The Grantee agrees to defend, indemnify and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, suits, -1- I actions, or. hki I it ies for or death o I' an,, person, or for icess or clanialge to property, which arises Gout of the Event or fi-orn anN acfla,it)- rvork' or thing, done. permitted. Or sufkxed bGirantee, except 0rfl'V SUCh in j ,ur', or darnage as shali hags been occ:asioned be, the Sole nealleence of the tits. The upon its sole deterinina.6on, rna\ suspend or E, SL�S.�LLsgn or- 'T'errninatlon. terminate thi,'., arcemenl i C the Grantee fiffls to cOMON Ns ith any term or prk),, isicxi of this agreement, ADMIAISTRAME REQI)IREMENT� ADocumentation and Record KeLn -L the Grantee GN ill maintain thorough records pertinent to the activities to be funded under this agreement, incWding records adequate to docurnent ffiat the funds rvere expended on lodaing-tax-eligible acti� ities, B. Access to Records and Retention, - 11 such records shall be retained bly the Grantee for a period of ovo years after the BentPhis mo year period nia~ be extended UpOn written request ofthe C itN X11 such I-M)rds shall be made avai laNe to the C'it,,, upon request. C , Re orting, 'The Grantee ack, ncr,s Wges that R0�, 67,28 � 18 1 6(21(c) requires it to report to the City spe6fic inftirrna6on FoHw,rJng the conciusion of Event, 'rhe report rnust be in the forrn and contain the information acceptable tcthe Joint I-egislati%,'e Audit and Re\ ier% Committee, ['lie report to be completed is attached as Exhibit B, The Grantee shall prc)ide that report to the City v6thin 30 days aflier the conclusion of'Ihe Ek,,erlt. 6 A V7WORITY TO EXECUTE 'File person signing this agreement on behaffof the Grantee represents and warrants that he or she is dWy authorized to sign this agreement on behalf of the Grantee. and that the Grantee is bound and obligated h-,, such signature fbr the uses and purposes stated herein ,7EATIRE A GREEMEN T This docurnent states the entire agreement between the CitN and the Grantee for the use of funds received Linder this aareernent and it supersedes all prior communications am"I proposals, whether electronic, oral, or written between the Civ, and the Grantee with respect to thcs agreement, IN AITNESS WHERL-OF, the Citi, and thy; Grantee have executed this agreerae"t as Of the date and i ear last written helorr CITY OF POR'r ANC'TLES cit" Managet, 20', 9 s -q b form : Approi,' a I 7 n %ViH'iarr E, Moon Cit N Attor e, Exhibit V Fvent Finale Ot'W01'k Exhibit B: Bent RMfltS Report GR.AN'TEE,- ()Iympic Peninsula Loop Culinary Tourism Association GTOVerTlOr D CD 0 Of co V CD co 691 O C) 1=1 CD (=� 1= C:l C:, C> CD C) CD C) CD �= CD 4= C= C:l (= (= CD -=> 1= I= CD C> C> CD ,5, ll ccl C::,) '1 4,115 ll If,=-, 04 CN co 0% 69— 41) E;; 69a a — Val V) V% E2 fn (D cu -0 �o m E E E 0 CDN 0 -0 E E E c U3 CD U') 0 C:)C:) CD E Cl) 0 E E E 2 2 2 Ln cai 76 4� 76 C" 0) CD an r- co a m C: m cu 0 .9-- 0 C-) 0 U) CL 0 00 P C) (::� C) C� C) C� C> C�l C) C) C, C� C> C> C) C:I C:, C� CD C:) C) C:) CD C) CCS C" O CD 6 U7 6 C) Lei CD CD C) r,� C"� "I! p- Lei 00 CL CN r - Cl) lzr C14 Ul C) C:) C) CD C) C> CD C) C) (= C) C) CD c:o CD CD O C) CD C) CR O COGO O CO Lo CR C, q C? =k C5 q 6 C) 6 C) C5 c) O c) 6 CD C; CW cCo O M C C C C C C C-4 vi m C -i C-4 L6 Cd ca CCS C=) O qr O CD CD C:) CD O CD Co O (=1 (= C) cr) TO O CO Ci C=! q q (= Cl CD CD q Cl 0 CD C) " eq O(M :;: G CD C) C) C) C) 0 O C> CD V) Ul 0) 2 O CO C=1 cc a! C) =� O (= (=�=� C) C> (::� 6p* C:) C� C14 LQ 603 00 C14 Ln LO (D CD cl� Or 6FSCV3 (o �T U3 r C14 613, 613, 3 6.) 6113, 6FS toil 69 O U CC) C) C) q q C:) C� CD C:)� C� M R LO U') r- U3 co a) LO C� C:l C) Ul) U") " CD LO qL U-) Cl) t2 C-4 U3 O tD r C14 EH 69r EPS 6ork 613. EFS V 6F1 691 EFS P- cm H! 6R as (a)O CJ O (a) C4 0 w ELo CL C� U) 0 0 q= L) Go < s L) to to fa m 0 cm = 0) 0 0) U)w U) CD LLI 0) C) 0)#A Mcc c. s S s CL> M A V - LO)Ma 0) > 0 0 > 0 > ami 4) > U) :E 0 us 0 CL 0 0 4) 0. w >. >� >% 0 e > >. 'o 0 c E w D- 0 c 3: to w is m to < > 0 0 CL a. CL CL a t: -t t: cr > E EL U) W o o 0 0 0 Z a is m izz 0 IL M cn 0 o. 1.- Li- 0 0 --1 C-4 Clq m -It Ln (a r— w M " M %n f-- W M •CL LE T T — — — — — — E C z 0 69 C: - C> O O 613, I 00 C> C� oc� G rN Cri til M U-) cli cli CIA > cc 5. CA. to — Ul) M c 0 0 CL fn -i >(/0JLL '0 69 0 OL 0 cn C14 CL CD U� 0 C) C~0 C- CD �r - 00 " M CO = U) P- C> CD 6r� r- MC� 0 = 12 0 = 0 w Ui Cl) 'r- CL cl� co OR m cl� m S2 w 10 0 u C3 z w cn Es CD co 69 to C6 M Ln to Lo 69 Lo C*4 O U7 m C,i M Ln �2 EA V3. U9, IN > a7 An > r C7 e7 69 r Ov. 69 12 IQ Lp .2 0 4D E Ln CN CD -0 LA U, to CD E 0 G >0 � > 0 E of. r= i W, 4C.N. EL ML'o, ON 90 (D E 0 a R. uj x Cc 0 0 Ln 0 U, w C4 0 LLJ CL 0 0 0 0 x uli N w C4 Pl- q* " V) to VI) en --e -cr W) %r -e CCC=C CD C) U') Ul C) CD N� 00 CD LQ C-) m Cl) (M C%J cu -C no tv m -i-u Z to E 00 E 4� 06 2 On 0 C .C: o C� o CL C� CL Ln Ln 'Z rn rH C) C:� V13 17C) C� 17 C� CD 00 to rl- C) -tv VI) to 007 Ci Cli oc� Cl) C14 %r — V 69 6-31 vy C=� CD C� C=? C� 0. C> Lr) Lo C> cll� Cl%! "IL U-) CN qr 69 69 c lm 601, us, CL CL CIA > cc 5. CA. to — e M c 0 0 CL fn -i >(/0JLL '0 0 OL 0 CL 0 0 0. > E 01) tm = U) 0 cx 61 LL E 0 = 12 0 = 0 w m 'r- CL C. co r 9. - Ck. 4) = 0 0, cc w 10 0 u C3 z w 2 Es CD 4= Lo Lo C14 Ln M Ln to Lo c lm 601, us, CL CL CIA > cc 5. Ili 0 U) c 0 0 CL fn -i >(/0JLL '0 OL 0 CL 0 0 > E mc = U) 0 cx LL E 0 = 12 0 = 0 w 'r- m 0 2 is 0 E r 9. - Ck. 0 0 = 0 =CL 10 w e 0 LU> w CL 0 4= Lo Lo C14 Ln M Ln to Lo JLARC Lodging Tax Expenditure Report Organization: Acitivity Name: Activity Type: Event/Festival Start Date: End Date: Funds Requested: Funds Awarded ,Total Activity Attendance Information Overall Attendance Predicted: Enter the total number of people predicted to attend this Actual (Estimated): activity, tha actual number of people who attended this activity, and the method used to determine the attendance. Method: Please Explain: Attendance, 50+ Miles Predicted: Enter the number of people who travelled greater than 50 miles Actual (Estimated): predicted to attend this activity, the actual number of people who travelled greater than 50 miles to attend this activity, and the method Method: used to determine the attendance. Please Explain: Attendance, Out of State, Out of Country Predicted: Enter the number of people from outside the state and country Actual (Estimated): predicted to atend this activity, the actual bumber of people from outside the state and country who attended this activity, and the Method: method used to determine the attendance. Please Explain: Attendance, Paid for Overnight Lodging Predicted: Enter the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attend this activity Actual (Estimated): and paid for overnight lodging, and select the method used to Method: determine the attendance. Please Explain: Attendance, Did Not Pay for Overnight Lodging Predicted: Enter the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended Actual (Estimated): this activity without paying for overnight lodging, and the method used Method: to determine the attendance, Please Explain: Paid Lodging Nights Predicted: Total projected and estimated actual number of paid lodging night. One Lodging Night = one or more persons occupying one room for one night. Actual (Estimated): Method: Please Explain: Under "Methodology' Please fill the left cell with one of the following: "Direct Count", "Indirect Count", "Representative Survey","Structured Estimate", or "Other -please Explain"