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Home My WebLink AboutUAC Minutes 05/14/2019POKFANGELES "v^SH/wGrOm' o,a� CITY COUNCIUUT|LITYADVIS[]RY COMMITTEE JOINT MEETING City Council Chambers Port Angeles, VVA 98362 May 14,2019 I. Call To Order Chair Cherie Kidd called the meeting to order at3:OOpm. /l Roll Call UAC Assigned Counoi|member Present: Mayor SissiBruch, Deputy Mayor Kate Dexter (3:03pm). Counoi|memberand Chair Cherie Kidd, Counci|memberLindsey Snhnzmen4Nmwhn.Counoi|memburMike French (3:13pm). CounoUmemberJim Moran Couno|memberoAbsen &i Couno|member Michae|Merideth UAC Members Present: Vice Chair William Atkinson, Rob Feller, Paul Collins, and Mattims J5me0nan(Phone Conference) UAC Members Absent: Laura Dodd Staff Present: Gregg KinQ, Shai|eah Share, Nathan VVent, Sa/ina Carrizona, Ken Dubuc, Chris Cowgi||.Jonathan, Boehme, Mary Sue French, Glen Boodwodh.Kathy Ellen Haney, Jeff Young, Marian Bodad. Diana Bagwell, and Michelle Hale Others Present: Two Citizens Approval Of Minutes Lindsey nrequested amotion for approval ofthe April OQ.2O10minutes amended toreflect Bill Atkinnon'adissent Vfmotion V1. D. "Changes hoElectric Utility Port Angeles Municipal Code. Vice Chair William Atkinson seconded the motion. Motion carried 7'O. 0V. Late Items: None V. Public Comment: None V1. Informational Only Items: A. Combined Cost of Service Analysis (CDSA)Presentations /Discussion pgn City Manager Nathan West introduced Glen Goodworth, Finance Senior Accountant, who provided a final comprehensive presentation nnthe COSAUtility rates for each ofthe utilities. The City Council was invited tothe UAC meeting Vohear the CO8Apresentation. Following the presentation, Council members, who were not part of the UAC, stepped out to insure the integrity of the UAC's recommendations to Council, and to allow the UAC to continue with remaining agenda items to be addressed. Glen distributed packets identifying the six utilities with rate comparisons. Glen's goal was 0uprovide a clear understanding ofeach utility rate. Each utility had two h/three worksheets toinclude: rate options, comparisons to other entities (Sequim, Clallam, etc.), and comparison of individual residential rate options. Glen reviewed Water, VVosXewoter. Stormvvuter. and Solid Waste Collection rates. Electric did not have changes or recommendations from Finance. Discussion followed each utility review. Council members who were not part ofthe UAC left the meeting at3:55pm. V& Discussion Items: A. UAC Recommendation ofCOSAModels City Manager Nathan West requested tocontinue the CUSAdiscussion, and get CUSA recommendations from the Utility Advisory Committee as the items onthe UAC agenda were working toward having anrecommendations for the May 2151Council Meeting. Glen Goodworthprovided staff recommendations for each utility option and explained the rationale. Discussion was held for each utility. Water Lindsey Schromen-Wawrin requested a motion for City staff to prepare a revised WATER COSA Option 4 model without a 60% conversion or alternative with 60% conversion applied to all water rates. Seconded byRob Feller. Motion carried 8'1. Opposed: not noted Staff returned tothe meeting with arevised Option 4per request ofMotion. Lindsey Schrwmmn-Wuwrinrequested mmotion for City staff bring forward toCity Council aWater COSA Option 4A model, modified for commercial rates pfmeter pipes 1"and larger. Seconded by Kate Dexter. Clarification noted: Motion based pnadjustment tmthe original Option on page 3. Motion carried 7-0. Waste Water Lindsey Suhromem-Wbmwrnrequested amotion for a favorable recommendation tmselect Wastewater COS@^Option 3model for City Council approval. Seconded by Kate Dextmr. K8ndimn carried 7-0 Stormwater LindemyGohronnen-Wamwrin requested a motion for afavorable recommendation toselect Stonmxvater COSA Option Smodel with a discount for City Council approval. Seconded byKate Dexter. Motion carried 7-0 Lindsey Snh requested amotion torecommend City Council phase out the cap of Stormwater COSA Option 5 model. Seconded by Bill Atkinson. Motion carried 7-0 Solid Waste Lindsey Schromen-Wawrin requested a motion for a favorable recommendation to select Solid Waste Collection Rate COSAmodel with discount for City Council approval. Seconded byRob Feller. Motion carried 7-0 P9 3 Electric No Motion — Finance has no changes or recommendations from previous presentation. B. Electric Utility Operations Center Professional Services Agreement City Manager Nathan West introduced Acting Public Works Director and Deputy Director of Power Resources Shailesh Shere who provided history on the Electric Utility Operations Center and the current rental facility. Light Utility Operations has been located in rented facilities following the sale of the former location in 2008. Shailesh Shere is requesting UAC forward a favorable recommendation for City Council to authorize the City Manager to sign the Professional Services Agreement with Crow Engineering. Lindsey Schromen-Wawrinrequested emotion for the UAC to forward mfavorable recommendation for City Council tuauthorize the City Manager tpsign the Professional Services Agreement with Crow Engineering not Vmexceed amount mf$384190.00,and make minor modifications uanecessary. Seconded by Kate Dexter. Motion carried G-1.Opposed: Bill Atkinson C. Capital Facilities Plan (CFP)2O2O-2O25 City Manager Nathan West introduced Finance Director Sarina Carrizosa who provided a high level glance at capital facilities planning and what the City's cash flows look like. Revenue & Capital Financial Officer MarySue French provided specific details on projects covered in the Utility Capital Facilities Plan (not covered: general government ortnmnmporteUon). Parking Lot section ofCFP has been renamed 0r Unfunded. Rob Feller requested more beadded tothe project descriptions such amfor Ground Water Test Wells (WT0319 — slide 15) under Water Active and Prioritized Water Projects. It was also noted that some descriptions were cut off in the plan. Kate Dexter requested amotion for the UAC toforward afavorable recommendation twCity Council for approval ofthe Capital Facility Plan for 2U20 -2D25. Seconded byBill Atkinson. Motion carried 7-0. Vill. Information Only Items: none Ix. Next Meeting Date: June 11.2O10 X Adjournment: 5:47pm U I'LL Chair Cherie Kidd Michelle Hale, Administrative Specialist O P9*