HomeMy WebLinkAboutAgenda Packet 07/16/2019�a
JULY 169 2019
City of Port Angeles Council Meeting Agenda
City Council Chambers, 321 East 51h Street
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order —Special Meeting at 5:30 p.m. —Executive Session to be held under authority ofRCW
42.30.110(1) (c), to consider the minimum price at which real estate will be offered. However, final action selling public
property shall betaken in a meeting open to the public. And RCW 42.30. 110(1) (i) to discuss potential litigation with legal
counsel.
Call to Order — Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an
orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public
Comment period and shall be concluded not later than 9: 45 p.m. or the second Public Comment period. Individuals may speak
for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak,
each speaker may be allocated two minutes (Council Rules of Procedure Section 12).
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda I Approve
1. City Council Minutes of July 2, 2019 / Approve Minutes............................................................................................... E-1
2. Expenditure Report: From June 22, 2019 to July 5, 2019 in the amount of $3, 079, 612.35............................................ E-5
3. Ranney Welland Support Building Re -Roof, Project WT0118 —Bid Rejection /Reject Contract ................................ E-33
4. Facade and Sign Contract Nos. 19-03A and 19-03B for Harbortowne, LLC. Approve Grant........................................E-34
F. Public Hearings 16:30 p.m. or Soon Thereafter..................................................................................................None
G. Ordinances Not Requiring Council Public Hearings.......................................................................................None
H. Resolutions Not Requiring Council Public Hearings
1. Hearings Examiner Rules and Procedures / Pass Resolution..........................................................................................H-1
Deadlines for Enacting Local Qualifying Taxes to take Advantage of HB 1406 /Pass Resolution ................................. H-21
L Other Considerations
1. Entrepreneur Onramp Program Presentation by Mike Skinner
2. Joint PenCom/EOC Options / Discussion...........................................................................
3. International Association of Firefighters (IAFF) Local #656 Union Contract / Approve ...
........................................ I-1
........................................I-25
July 16, 2019 Port Angeles City Council Meeting Page 1
4. Rural Development Initiatives / Discussion....................................................................................................................I-60
5. City Manager Evaluation Form /Approve......................................................................................................................I-62
J. Contracts & Purchasing..............................................................................................................................................None
K. Council Reports
L. Information
City Manager Reports:
1. City Council Meetings 2019-2020...................................................................................................................................L-1
2. Traffic Safety Camera Program / Information................................................................................................................. L-6
3. Elwha River Flows - Informational Update / Information............................................................................................... L-9
4. Building Report ..............................................................................................................................................................L-11
M. Second Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an
orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public
Comment period and shall be concluded not later than 9: 45 p.m. for the second Public Comment period. Individuals may speak
for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak,
each speaker may be allocated two minutes (Council Rules of Procedure Section 12).
Adjournment
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
July 16, 2019 Port Angeles City Council Meeting Page 2
City Council Meeting
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July 16, 2019
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Page I
CITY COUNCIL MEETING
Port Angeles, Washington
July 2, 2019
CALL TO ORDER SPECIAL MEETING
Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:17 p.m.
Members Present: Mayor Bruch; Deputy Mayor Dexter; Councilmembers French, Kidd, Merideth, Moran, and
Schromen-Wawrin.
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, and A. Fountain.
EXECUTIVE SESSION
Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, under
authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization. Council moved to
the Jack Pittis Conference Room for Executive Session for approximately 40 minutes. The Executive Session
convened at 5:17 p.m.
ADJOURNMENT
Mayor Bruch adjourned the Special Meeting at 5:55 p.m.
CALL TO ORDER -REGULAR MEETING
Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Bruch; Deputy Mayor Dexter; Councilmembers French, Kidd, Merideth, Moran, and
Schromen-Wawrin.
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, S. Carrizosa, A. Brekke, T. Hunter,
M. Sanders, B. Smith, and A. Bright.
PLEDGE OF ALLEGIANCE
Mayor Bruch led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
Marylyn Esh, city resident, spoke in favor of the Charter for Compassion.
Benjie Astrachan, city resident, spoke as VISTA Community Food Project Coordinator and shared information about
the work the organization does within the community including food assistance.
LaRae Mallory, city resident, spoke about the need for animal control in the City of Port Angeles.
Gary Jordon, city resident, spoke about the need for code enforcement in the city of Port Angeles.
Brendan Meyer, city resident, spoke about the Rayonier locomotive asbestos clean-up on the agenda.
Laurel Hargis, spoke about the Charter for Compassion.
Randall McCoy, city resident, spoke about the status of the Bicycle Friendly Community grant application and asked
for Council support.
July 16,2019 E-1
PORT ANGELES CITY COUNCIL MEETING — July 2, 2019
Kay Kassinger, with the Peninsula Housing Authority and city resident, spoke about the need for affordable housing
asked Council to consider how to increase the affordable housing stock
Elizabeth Dunne, stated city resident, invited Council to attend a community event.
OTHER CONSIDERATIONS
1. Value of Trees
Environmental Planner John Bornsworth of the Peninsula Environmental Group, discussed the benefits of urban trees,
the potential for tree ordinances, and spoke about establishing code enforcement as it relates to trees.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Councilmember - None.
CONSENT AGENDA
It was moved by French and seconded by Dexter to approve the Consent Agenda to include:
1. City Council Minutes of June 18, 2019 / Approve Minutes
2. Expenditure Report: From June 8, 2019 to June 21, 2019 in the Amount of $1, 655,809.09 /Approve
3. Material Purchase: Pad Mounted Electric Transformers Contract / Approve Contract in the amount of
$69,190.03
4. Resolution to Ratify Emergency Declaration / Adopt Resolution
5. Release of Utility Easement Future PA Waterfront Center Site / Approve
Motion carried 7-0.
Councilmember Schromen-Wawrin noted changes to the minutes, stating the All Washington Cities Voting
Delegation should be moved from Item 1 under Think Tank and instead be placed under Item 2, Other Considerations.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Changes to Electric Utility Port Angeles Municipal Code
Director of Public Works and Utilities Thomas Hunter, introduced the agenda item, shared the proposed ordinance
changes simplified sections of the code, and reminded Council it was the second reading. Director Hunter stated there
were no changes to the proposed ordinance from the first reading.
Mayor Bruch conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO.3622
AN ORDINANCE of the City of Port Angeles, Washington amending sections of the Port Angeles Municipal Code
relating to electric services and charges.
It was moved by Schromen-Wawrin and seconded by French to:
Adopt the ordinance as read.
Motion carried 7-0.
2. Changes to Wastewater Utility Port Angeles Municipal Code
Director Hunter introduced the item, shared the proposed ordinance changes would simplify sections of the code, and
added the changes would add clarity to the code. He stated the changes were consistent with state regulations, noted
there were no funding changes in the ordinance, and he reminded Council it was the second reading. Council
discussion followed. Director Hunter stated there were no changes to the proposed ordinance from the first reading.
Mayor Bruch conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO.3623
AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13.06 Industrial Wastewater
provisions of the Port Angeles Municipal Code.
Page 2 of 4
July 16,2019 E - 2
PORT ANGELES CITY COUNCIL MEETING — July 2, 2019
It was moved by Schromen-Wawrin and seconded by French to:
Adopt the ordinance as read.
Motion carried 7-0.
RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS
1. Restructure, Range adjustments, and a 2019 Cost of Living Adjustment (COLA) for
Management, Administrative and Non -Represented Personnel
City Manager Nathan West introduced the agenda item and spoke about the memorandum and resolution proposing
a restructure in divisions, pay range adjustments, and a 2.5% Cost of Living Adjustment for the management,
administrative, and non -represented personnel effective January 1, 2019. He noted modifications to pay scales listed
in Exhibit A to the resolution and shared the revised scale identified the actual adjustments. Council discussion
followed.
Mayor Bruch read the resolution by title, entitled,
RESOLUTION NO. 12-19
A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving the changes to the salary
schedule attached as Exhibit A and approving a 2.5% increase to the salary schedule effective January 1, 2019 for
the City's non -represented management and administrative personnel.
It was moved by Kidd and seconded by Dexter to:
Adopt the attached Resolution and approve reorganization of the accounting division of the Finance department.
Motion carried 7-0.
OTHER CONSIDERATIONS CONTINUED
2. Think Tank Discussion
• Charter of Compassion -Mayor Bruch opened the item up for Council discussion. Council discussion
followed.
• Association of Washington Cities (AWC) Conference -Mayor Bruch opened the item up for Council
discussion. Mayor Bruch and Councilmembers French and Schromen-Wawrin shared information from
the recent AWC Conference in Spokane, WA. Council discussion followed.
CONTRACTS & PURCHASING
1. Purchase Agreement- Parks Maintenance Building
Senior Center Manager Aubry Bright introduced the agenda item and shared background on the proposed purchase.
She shared a picture of the Parks Maintenance Shop building that was destroyed during the December 14, 2018 storm
and explained the proposed new building purchase. Council discussion followed.
It was moved by Kidd and seconded by French to:
(1) Approve and authorize the City Manager to sign the Purchase Agreement with Platypus Marine, Inc. and 50 year
warranty with General Steel Buildings; (2) Make minor modifications to the agreement, if necessary.
Motion carried 7-0.
2. Lauridsen Boulevard Overlay, Project TR0515, Award Construction Contract
Director Hunter, introduced the item and clarified the proposed costs. He noted that Lakeside Industries, Inc. was the
lowest responsive bidder.
It was moved by French and seconded by Moran to:
Approve and authorize the City Manager to award the base bid and sign a construction contract with Lakeside
Industries, Inc. of Port Angeles, WA, lowest responsive bidder for the Lauridsen Blvd. Overlay Project TR0515 for
the Base Bid amount of $933,105.00, including applicable taxes; and make minor modifications to the contract, if
necessary; and 2) Reject the additive bid from Lakeside Industries, Inc. of Port Angeles, WA.
Motion carried 7-0.
Page 3 of 4
July 16,2019 E - 3
PORT ANGELES CITY COUNCIL MEETING — July 2, 2019
CITY COUNCIL REPORTS
Councilmember Kidd shared through her local business, she has the opportunity to welcome people who are moving
to Port Angeles.
Councilmember Merideth attended a Shore Pool District Board meeting.
Deputy Mayor Dexter reminded Council about the 5-2-0-1 challenge and invited her fellow Councilmembers to join.
Councilmember Schromen-Wawrin shared Clallam Transit System was awarded 10 new buses. He spoke about his
time at the AWC conference and stated he would be sharing Dept. of Commerce's "Housing Bills for Planners".
Councilmember French stated he attended a Chamber of Commerce Board meeting, and included an excerpt from an
article related to pedestrian safety.
Councilmember Moran attended a North Olympic Development Council meeting and spoke about his recent
experience driving the Senior Center bus.
Mayor Brach spoke about the Peninsula Regional Transportation Board and shared when she was at the AWC
conference she used an electric scooter and Uber for the first time.
Councilmember Moran reminded Council of the upcoming 41 of July celebration and spoke about the work done by
the Port Angeles Chamber of Commerce in preparation for the event.
No other reports were given.
INFORMATION
Manager West spoke regarding the reports included in the packet and reminded Council.
SECOND PUBLIC COMMENT
Brendan Meyer, resident of the city, spoke in favor of open government and suggested the Council meetings be live -
streamed.
ADJOURNMENT
Mayor Brach adjourned the meeting at 8:12 p.m.
Sissi Bruch Mayor
Page 4 of 4
Kari Martinez -Bailey, City Clerk
July 16,2019 E - 4
MEMO
Finance
Department
Sarina Carrizosa
Finance Director
Trina McKee
Senior Accountant
MarySue French
Senior Accountant
Linda Kheriaty
Financial Systems Analyst
Melody Schneider
Accountant
Jane Perkins
Payroll Specialist
Julie Powell
Accounting Technician
Jason Jones
Accounting Technician
Nicole Blank
Administrative Analyst
Kathyellen Haney
Customer Services Manager
Tracy Rooks
Utility Billing Specialist
PORT NGELES
W A S H I N G T O N, U. S. A.
July 16, 2019
We, the undersigned City Officials of the City of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
received and that these claims are approved for payment in the amount of
$3,079,612.35 this 17th day of July, 2019.
Mayor City Manager
7
City of Port Angeles
"w City Council Expenditure Report
tL ,
k' Between Jun 22, 2019 and Jul 5, 2019
Vendor Description
MISC DEPOSIT & PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI
LOOMIS DEPOSIT REFUND
LOOMIS DEPOSIT REFUND
LOOMIS DEPOSIT REFUND
VERN BURTON DEPOSIT REFUN
MISC EMPLOYEE EXPENSE FIRE TALK COURSE REIMBURS
REIMBURSEMENT
MISC ONE-TIME VENDORS
US BANK CORPORATE PAYMENT
SYSTEM
Division Total:
Department Total:
MISC TRAVEL
US BANK CORPORATE PAYMENT
SYSTEM
Rel Unclaimed Property
Active Shooter Kits
U-cup seal
Security Badges
Personal items -Reimbursed
Shirts-M Johnson
GPS/bite sleeve
Occupancy sensor
100 whiffle balls
City Credit Card Pmt
Evidence bags
Ammo-1000 rds-9mm
Ammo-1000 rds-9mm
Booklet -printing software
Recognition plaque
City Credit Card Pmt
City Credit Card Pmt
BRUCH-AWC 2019 CONF
FRENCH-AWC 2019 CONF
LSW - AWC 2019 CONF
Chamber Luncheon-Bruch/De
Dinner-French\Schromen-Wa
Lodging- Moran
Lodging -French
Lodging-Schromen-Wawrin
AWC Conf Reg -Dexter
Account Number
001-0000-239.10-00
001-0000-239.10-00
001-0000-239.10-00
001-0000-239.10-00
001-0000-239.10-00
001-0000-237.00-00
001-0000-263.90-10
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-213.10-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-213.10-95
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-213.10-95
001-0000-213.10-95
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
001-1160-511.43-10
Amount
50.00
50.00
50.00
50.00
300.00
(5.66)
36.95
(46.37)
(6.11)
(3.30)
9.17
(13.05)
(45.43)
(10.85)
(11.08)
(22, 715.34 )
(10.78)
(22.99)
(22.99)
(4.95)
(8.46)
(15,710.50)
20,437.83
($17,653.91)
($17,653.91)
106.75
106.75
106.75
36.00
28.98
142.72
142.72
142.72
400.00
Page 1 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E - 5
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1LW-
1,q
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
US BANK CORPORATE PAYMENT
AWC Conf Reg-French/Schro
001-1160-511.43-10
800.00
SYSTEM
Mayor & Council Division Total:
$2,013.39
Legislative Department Total:
$2,013.39
MISC TRAVEL
WEST-AWC LOBBY DAY
001-1210-513.43-10
16.50
WEST-AWC 2019 CONF
001-1210-513.43-10
73.00
OLYMPIC STATIONERS INC
SUPPLIES
001-1210-513.31-01
110.44
SUPPLIES
001-1210-513.31-01
34.74
US BANK CORPORATE PAYMENT
Office supplies
001-1210-513.31-01
93.46
SYSTEM
Chamber Luncheon -Curran
001-1210-513.43-10
18.00
Chamber Luncheon
001-1210-513.43-10
18.00
City Mgr Conf Reg -West
001-1210-513.43-10
375.00
PABA Breakfast meeting
001-1210-513.43-10
14.47
Working Lunch-West/Founta
001-1210-513.43-10
35.63
Office supplies
001-1210-513.31-01
8.14
Office supplies
001-1210-513.31-01
50.40
Dinner-N West
001-1210-513.43-10
14.48
Lodging -West
001-1210-513.43-10
142.72
Chamber Luncheon-N West
001-1210-513.43-10
18.00
AWC Conf Reg-N West
001-1210-513.43-10
400.00
City Manager Division Total:
$1,422.98
US BANK CORPORATE PAYMENT
Job postings-4
001-1220-516.43-10
500.00
SYSTEM
Lodging -Fountain
001-1220-516.43-10
379.62
Registration -Fountain
001-1220-516.43-10
320.00
Refund -Reg -Fountain
001-1220-516.43-10
(325.00)
Human Resources Division Total:
$874.62
LEMAY MOBILE SHREDDING
MANAGEMENT SERVICES
001-1230-514.41-50
6.44
MANAGEMENT SERVICES
001-1230-514.41-50
32.20
MUNICIPAL CODE CORPORATION
SUPPLIES
001-1230-514.41-50
1,798.65
SOUND PUBLISHING INC
COMMUNICATIONS/MEDIA SERV
001-1230-514.44-10
35.65
SUPPLIES
001-1230-514.44-10
41.50
US BANK CORPORATE PAYMENT
Clerk Conf Reg-Martinez-B
001-1230-514.43-10
344.79
SYSTEM
Lodging -Martinez -Bailey
001-1230-514.43-10
111.80
Registration -Curran
001-1230-514.43-10
1,165.00
WAPRO
SUPPLIES
001-1230-514.41-50
25.00
Page 2 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E - 6
-
"w
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
City Clerk Division Total:
$3,561.03
City Manager Department Total:
$5,858.63
OLYMPIC PRINTERS INC
PRINTING,SILK SCR,TYPSET
001-2020-514.31-01
181.53
SHI INTERNATIONAL CORP
COMPUTER HARDWARE&PERIPHE
001-2020-514.31-60
459.61
COMPUTER HARDWARE&PERIPHE
001-2020-514.31-60
865.65
COMPUTER HARDWARE&PERIPHE
001-2020-514.31-60
1,506.59
Finance Administration Division Total:
$3,013.38
OLYMPIC STATIONERS INC
OFFICE SUPPLIES, GENERAL
001-2023-514.31-01
16.04
PACIFIC OFFICE EQUIPMENT INC
OFFICE SUPPLIES, GENERAL
001-2023-514.31-01
0.89
US BANK CORPORATE PAYMENT
Webinar-Carrizosa
001-2023-514.43-10
35.00
SYSTEM
Registration -Schneider
001-2023-514.43-10
125.00
WASHINGTON (AUDITOR), STATE
FINANCIAL SERVICES
001-2023-514.41-50
28,448.93
OF
Accounting Division Total:
$28,625.86
EQUIFAX
FINANCIAL SERVICES
001-2025-514.41-50
83.22
Customer Service Division Total:
$83.22
NEOPOST MAILFINANCE INC.
RENTAL/LEASE EQUIPMENT
001-2070-518.45-30
1,117.57
PACIFIC OFFICE EQUIPMENT INC
PAPER (OFFICE,PRINT SHOP)
001-2070-518.31-01
139.81
US BANK CORPORATE PAYMENT
Meter Tape -Postage machin
001-2070-518.31-01
35.87
SYSTEM
Reprographics Division Total:
$1,293.25
Finance Department Total:
$33,015.71
LEXISNEXIS
LEGAL RESEARCH
001-3030-515.49-01
375.02
PACIFIC OFFICE EQUIPMENT INC
CHAIRS FOR CITY ATTY
001-3030-515.31-01
215.23
US BANK CORPORATE PAYMENT
WAPRO Reg-DeFrang
001-3030-515.43-10
175.00
SYSTEM
WAPRO Reg-Molay
001-3030-515.43-10
175.00
Lodging-Cowgill
001-3030-515.43-10
262.10
Lodging-DeFrang
001-3030-515.43-10
111.80
Webinar-Bloor
001-3030-515.43-10
297.00
Webinar-Bloor
001-3030-515.43-10
35.00
Lodging-Bloor
001-3030-515.43-10
76.53
Lodging-Cowgill
001-3030-515.43-10
76.53
Lodging/Parking-Bloor
001-3030-515.43-10
433.92
Lodging/Parking-Cowgill
001-3030-515.43-10
433.92
City Attorney Division Total:
$2,667.05
Page 3 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E - 7
Vendor
City Attorney Department Total:
BECKWITH, THOMAS E JR
HOST COMPLIANCE
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
SOUND LAW CENTER, LLC
SOUND PUBLISHING INC
US BANK CORPORATE PAYMENT
SYSTEM
City of Port Angeles
w City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Description
CONSULTING SERVICES
HOSPITAL &SURG EQUIP SUPP
K BAGWELL-FOOT PROTECTION
CONSULTING SERVICES
PUBLICATION/AUDIOVISUAL
Monthly Survey
Lodging-Brekke
Lodging -Bagwell
Monthly Survey
Webinar-Braudrick
WECHNER CONSULTING
CONSULTING SERVICES
Planning Division Total:
Community Development Department Total:
CENTURYLINK-QWEST
06-05 A/C 3604526850198B
US BANK CORPORATE PAYMENT
Fuel -Travel to Funeral
SYSTEM
Fuel -Travel to Funeral
Police Administration Division Total:
LINCOLN STREET STATION
US BANK CORPORATE PAYMENT
SYSTEM
Investigation Division Total:
COPY CAT GRAPHICS
CURTIS & SONS INC, L N
DOOLEY ENTERPRISES, INC
GALLS
GRAINGER
KITSAP COUNTY SHERIFF'S
OFFICE
EXTERNAL LABOR
Lodging service fee-T Pen
Lodging-T Peninger
Conf Reg-T Kuch
Detective Book
Rebuild Danner Boots -Mart
MISCELLANEOUS SERVICES
POLICE EQUIPMENT & SUPPLY
POLICE EQUIPMENT & SUPPLY
POLICE EQUIPMENT & SUPPLY
POLICE EQUIPMENT & SUPPLY
CLOTHING & APPAREL
FIRST AID & SAFETY EQUIP.
HUMAN SERVICES
Account Number
001-4060-558.41-50
001-4060-558.41-50
001-4060-558.31-01
001-4060-558.41-50
001-4060-558.41-15
001-4060-558.49-01
001-4060-558.43-10
001-4060-558.43-10
001-4060-558.49-01
001-4060-558.43-10
001-4060-558.41-50
001-5010-521.42-10
001-5010-521.43-10
001-5010-521.32-10
001-5021-521.42-10
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.43-10
001-5021-521.31-11
001-5021-521.31-11
001-5022-521.31-11
001-5022-521.35-01
001-5022-521.31-80
001-5022-521.31-80
001-5022-521.31-80
001-5022-521.31-11
001-5022-521.31-80
001-5022-521.43-10
Amount
$2,667.05
3,575.00
10,000.00
187.50
840.00
72.68
37.98
204.09
122.77
37.98
35.00
5,965.00
$21,078.00
$21,078.00
60.65
35.89
49.13
$145.67
10.94
14.99
540.22
395.00
21.74
220.00
$1,202.89
21.70
1,839.78
600.57
897.21
53.83
69.46
118.87
50.84
Page 4 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E - 8
City of Port Angeles
City Council Expenditure Report
xr4 Between Jun 22, 2019 and Jul 5, 2019
Vendor
LINCOLN STREET STATION
OLYMPIC MEDICAL CENTER
OLYMPIC PRINTERS INC
SOUND UNIFORM
SOLUTIONS/BRATWEAR
SWAIN'S GENERAL STORE INC
US BANK CORPORATE PAYMENT
SYSTEM
WA STATE CRIMINAL JUSTICE
Patrol Division Total:
US BANK CORPORATE PAYMENT
SYSTEM
Reserves & Volunteers Division Total:
MISC TRAVEL
US BANK CORPORATE PAYMENT
SYSTEM
Records Division Total:
Police Department Total:
CLALLAM CNTY SHERIFF'S DEPT
US BANK CORPORATE PAYMENT
SYSTEM
Description
EXTERNAL LABOR
HEALTH RELATED SERVICES
PRINTING,SILK SCR,TYPSET
CLOTHING & APPAREL
LEATHER& RELATED SUP,ACC
Uniforms
Lodging service fee-J Pow
Lodging-J Powless
Refund -uniform boots
Membership Dues-K Miller
Membership Dues-W Fairban
Active Shooter Kits
Shirts-M Johnson
GPS/bite sleeve
Conf Reg -Fairbanks
Conf Reg-K Miller
Evidence bags
Evidence Tape
Sight covers
Ammo-1000 rds-9mm
Ammo-1000 rds-9mm
HUMAN SERVICES
Name plates
Name plate (serving since
LEMON -BEGINNING PUBLIC RE
J LEMON-LEIRA PUBLIC RECO
Security Badges
RENTAL/LEASE EQUIPMENT
Officers Meeting
Account Number
001-5022-521.42-10
001-5022-521.49-90
001-5022-521.31-01
001-5022-521.31-11
001-5022-521.31-01
001-5022-521.31-11
001-5022-521.43-10
001-5022-521.43-10
001-5022-521.31-11
001-5022-521.49-80
001-5022-521.49-80
001-5022-521.35-01
001-5022-521.31-11
001-5022-521.49-80
001-5022-521.49-80
001-5022-521.49-80
001-5022-521.31-01
001-5022-521.31-01
001-5022-521.35-01
001-5022-521.31-80
001-5022-521.31-80
001-5022-521.43-10
001-5026-521.31-11
001-5026-521.31-11
001-5029-521.43-10
001-5029-521.43-10
001-5029-521.31-01
001-6010-522.42-13
001-6010-522.31-01
Amount
36.90
15.50
65.22
542.96
10.59
458.00
14.99
540.22
(238.70)
50.00
50.00
579.32
163.02
567.57
300.00
300.00
134.61
214.25
67.64
287.14
287.14
150.00
$8,248.63
43.44
69.52
$112.96
41.30
283.76
41.22
$366.28
$10,076.43
828.00
21.94
Page 5 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E - 9
-
xr4
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
US BANK CORPORATE PAYMENT
Officers Meeting
001-6010-522.31-01
10.49
SYSTEM
Clipboard
001-6010-522.31-01
21.06
Recognition plaque
001-6010-522.31-01
105.71
Snacks -Officers Meeting
001-6010-522.31-01
20.88
Fire Administration Division Total:
$1,008.08
MISC EMPLOYEE EXPENSE
FIRE TALK COURSE REIMBURS
001-6020-522.43-10
70.66
REIMBURSEMENT
SEAWESTERN INC
CLOTHING & APPAREL
001-6020-522.35-01
357.39
CLOTHING & APPAREL
001-6020-522.35-01
58.59
SUPPLIES
001-6020-522.31-11
697.96
US BANK CORPORATE PAYMENT
Bottled Water
001-6020-522.31-01
38.37
SYSTEM
Emergency scene light R11
001-6020-522.31-02
345.98
Metal paper clipboard
001-6020-522.31-01
21.73
Propane
001-6020-522.43-10
14.62
Utility Bag
001-6020-522.31-01
97.82
Essentials of Firefightin
001-6020-522.43-10
484.55
Metal paper clipboards-3/
001-6020-522.31-01
58.68
Ferry-Bogues
001-6020-522.43-10
15.35
Ferry-Bogues
001-6020-522.43-10
15.35
Handtools-Wild land
001-6020-522.31-01
415.89
Fire Suppression Division Total:
$2,692.94
A WORKSAFE SERVICE, INC
HEALTH RELATED SERVICES
001-6021-522.41-50
55.00
CLINICARE OF PORT ANGELES INC
HEALTH RELATED SERVICES
001-6021-522.41-50
222.00
NORTHWEST SAFETY CLEAN
CLOTHING & APPAREL
001-6021-522.31-11
614.37
Fire Volunteers Division Total:
$891.37
MISC ONE-TIME VENDORS
SANDERS LEADERSHIP UNDER
001-6030-522.43-10
200.00
US BANK CORPORATE PAYMENT
Sparky Week Materials
001-6030-522.31-01
25.39
SYSTEM
Sparky Week Materials
001-6030-522.31-01
39.11
Fire Prevention
001-6030-522.31-01
359.98
Supplies-Sparky Week
001-6030-522.31-01
65.29
Fire Prevention Division Total:
$689.77
US BANK CORPORATE PAYMENT
Small Tools
001-6045-522.31-01
130.98
SYSTEM
Spray for Training Drill
001-6045-522.31-01
10.98
Creaitve Cloud software
001-6045-522.31-01
391.19
Shipping -State Paperwork
001-6045-522.42-10
8.75
Page 6 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-10
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City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
US BANK CORPORATE PAYMENT
Lodging-Bogues
001-6045-522.43-10
143.19
SYSTEM
Booklet -printing software
001-6045-522.31-01
61.85
Fire Training Division Total:
$746.94
ANGELES PLUMBING INC
CONSTRUCTION SERVICES,TRA
001-6050-522.48-10
394.59
FERRELLGAS INC
SUPPLIES
001-6050-522.47-10
533.45
US BANK CORPORATE PAYMENT
Station Security Locks
001-6050-522.48-10
1,568.00
SYSTEM
Automatic Door Release
001-6050-522.48-10
200.89
Door Lock Controller
001-6050-522.31-01
122.77
Dishwasher detergent
001-6050-522.31-01
16.27
Facilities Maintenance Division Total:
$2,835.97
US BANK CORPORATE PAYMENT
Emergency Operation
001-6060-525.31-01
843.24
SYSTEM
Emergency Operation -Tech
001-6060-525.31-01
54.08
Emergency Management Division Total:
$897.32
Fire Department Total:
$9,762.39
COMPUNET, INC
COMPUTER SOFTWARE FOR MIC
001-7010-532.31-80
21.21
OFFICE DEPOT
SUPPLIES
001-7010-532.31-01
59.40
OLYMPIC STATIONERS INC
OFFICE SUPPLIES, GENERAL
001-7010-532.31-01
163.59
SWAIN'S GENERAL STORE INC
SHOES AND BOOTS
001-7010-532.31-01
134.68
US BANK CORPORATE PAYMENT
Job postings-Engineer/Lin
001-7010-532.43-10
650.00
SYSTEM
Wall Tray -City Eng
001-7010-532.31-01
29.94
Name Plates-3
001-7010-532.31-01
65.28
Job postings -Engineer
001-7010-532.43-10
115.00
Lodging -McIntyre
001-7010-532.43-10
171.09
Parking -McIntyre
001-7010-532.43-10
36.78
Batteries-Eng
001-7010-532.31-01
34.79
Membership Dues
001-7010-532.49-01
425.00
Job Posting -Engineer
001-7010-532.43-10
325.00
Working lunch-Burke/G Cut
001-7010-532.43-10
24.55
Name Plates-PWKS Admin
001-7010-532.31-01
43.52
Job Posting -Engineer
001-7010-532.43-10
518.00
Lodging-Boehme
001-7010-532.43-10
421.90
Lodging-Boehme
001-7010-532.43-10
284.12
Food/Supplies-Interview d
001-7010-532.43-10
68.47
Name Plate Holders-PWKS A
001-7010-532.31-01
32.48
Working Lunch-9 staff
001-7010-532.43-10
65.22
Page 7 of 28
Jul 10,
2019 9:23:08 AM
July 16,2019
E-11
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City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
Public Works Admin. Division Total:
$3,690.02
Public Works & Utilities Department
Total:
$3,690.02
CAPTAIN T'S
SUPPLIES
001-8010-574.49-60
2,231.07
PACIFIC OFFICE EQUIPMENT INC
SUPPLIES
001-8010-574.31-01
41.84
US BANK CORPORATE PAYMENT
Refund -luncheon
001-8010-574.49-01
(54.00)
SYSTEM
Name plate for council ch
001-8010-574.31-01
27.20
Insignia TV
001-8010-574.31-01
163.04
TV wall mount
001-8010-574.31-01
27.18
Fuel Card Holderw/ Key R
001-8010-574.31-01
19.44
Parks Administration Division Total:
$2,455.77
US BANK CORPORATE PAYMENT
32" Grabber Tool
001-8012-555.31-01
108.65
SYSTEM
Wire Shelving
001-8012-555.31-01
297.06
Senior Center Division Total:
$405.71
ANGELES MILLWORK & LUMBER
SUPPLIES
001-8050-536.31-20
20.74
SUPPLIES
001-8050-536.31-20
61.26
MATTHEWS BRONZE PA
SUPPLIES
001-8050-536.34-01
363.61
MISC EMPLOYEE EXPENSE
060819 SATURDAY BURIAL ME
001-8050-536.31-01
19.00
REIMBURSEMENT
060819 SATURDAY BURIAL ME
001-8050-536.31-01
19.00
060819 SATURDAY BURIAL ME
001-8050-536.31-01
19.00
PACIFIC GOLF & TURF
SUPPLIES
001-8050-536.31-20
213.17
QUIRING MONUMENTS INC
SUPPLIES
001-8050-536.34-01
165.00
SUPPLIES
001-8050-536.34-01
491.00
SUPPLIES
001-8050-536.34-01
340.00
SUPPLIES
001-8050-536.34-01
150.00
SUPPLIES
001-8050-536.34-01
655.00
SOUND PUBLISHING INC
SUPPLIES
001-8050-536.41-15
325.00
Ocean View Cemetery Division Total:
$2,841.78
ANGELES CONCRETE PRODUCTS
SUPPLIES
001-8080-576.31-40
1,679.93
ANGELES MILLWORK & LUMBER
SUPPLIES
001-8080-576.31-20
13.85
SUPPLIES
001-8080-576.31-20
1.48
SUPPLIES
001-8080-576.31-20
13.87
SUPPLIES
001-8080-576.31-01
14.60
SUPPLIES
001-8080-576.31-20
19.21
BILL'S PLUMBING & HEATING INC
SUPPLIES
001-8080-576.48-10
95.00
SUPPLIES
001-8080-576.48-10
270.00
Page 8 of 28
Jul 10,
2019 9:23:08 AM
July 16,2019
E-12
-
"w
tL ,
k'
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
BILL'S PLUMBING & HEATING INC
SUPPLIES
001-8080-576.48-10
190.00
CED/CONSOLIDATED ELEC DIST
SUPPLIES
001-8080-576.31-20
97.83
SUPPLIES
001-8080-576.31-20
162.77
SUPPLIES
001-8080-576.31-20
46.72
SUPPLIES
001-8080-576.31-20
62.44
CENTRAL WELDING SUPPLY
SUPPLIES
001-8080-576.49-90
27.80
CLINICARE OF PORT ANGELES INC
SUPPLIES
001-8080-576.49-90
175.00
FASTENAL INDUSTRIAL
SUPPLIES
001-8080-576.31-20
16.31
SUPPLIES
001-8080-576.31-20
37.33
HARTNAGEL BUILDING SUPPLY INC
SUPPLIES
001-8080-576.31-20
275.08
HEARTLINE
SUPPLIES
001-8080-576.31-40
23.91
MISC ONE-TIME VENDORS
NET REPAIR, ROLL MENDING
001-8080-576.48-10
165.22
ERICKSON TENNIS COURT WIN
001-8080-576.31-20
505.41
PLATT ELECTRIC SUPPLY INC
SUPPLIES
001-8080-576.31-20
140.25
SKAGIT GARDENS INC
SUPPLIES
001-8080-576.31-40
3,183.36
SUPPLIES
001-8080-576.31-40
54.16
SOUND PUBLISHING INC
SUPPLIES
001-8080-576.41-15
302.29
STEUBER DISTRIBUTING INC
SUPPLIES
001-8080-576.31-40
1,460.82
SWAIN'S GENERAL STORE INC
SUPPLIES
001-8080-576.31-20
18.85
SUPPLIES
001-8080-576.31-40
151.25
SUPPLIES
001-8080-576.31-20
25.49
SUPPLIES
001-8080-576.31-20
(36.93)
SUPPLIES
001-8080-576.31-20
114.78
SUPPLIES
001-8080-576.31-40
69.36
SUPPLIES
001-8080-576.31-01
156.42
SUPPLIES
001-8080-576.31-01
27.98
SUPPLIES
001-8080-576.31-01
156.42
SUPPLIES
001-8080-576.31-01
125.98
THURMAN SUPPLY
SUPPLIES
001-8080-576.31-20
9.65
SUPPLIES
001-8080-576.31-20
202.12
SUPPLIES
001-8080-576.31-20
38.98
SUPPLIES
001-8080-576.31-20
28.70
SUPPLIES
001-8080-576.31-20
31.63
SUPPLIES
001-8080-576.31-20
106.92
Page 9 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-13
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#�
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
THURMAN SUPPLY
SUPPLIES
001-8080-576.31-20
54.48
US BANK CORPORATE PAYMENT
Capping for Baseball Fenc
001-8080-576.31-20
382.30
SYSTEM
Oversized shipping charge
001-8080-576.31-20
107.41
Storage container rent
001-8080-576.49-90
81.53
Car Charger
001-8080-576.31-01
76.00
20' Recycling Container
001-8080-576.49-90
81.53
Parks Facilities Division Total:
$11,045.49
Parks & Recreation Department Total:
$16,748.75
SWAIN'S GENERAL STORE INC
SUPPLIES
001-8112-555.31-20
21.67
Senior Center Facilities Division Total:
$21.67
ANGELES MILLWORK & LUMBER
SUPPLIES
001-8131-518.31-01
30.39
SUPPLIES
001-8131-518.31-20
21.34
SUPPLIES
001-8131-518.31-20
5.28
SUPPLIES
001-8131-518.31-20
5.44
SUPPLIES
001-8131-518.31-20
29.95
SUPPLIES
001-8131-518.31-20
35.24
SUPPLIES
001-8131-518.31-20
44.78
SUPPLIES
001-8131-518.31-20
182.19
CED/CONSOLIDATED ELEC DIST
SUPPLIES
001-8131-518.31-20
43.48
SUPPLIES
001-8131-518.31-20
75.25
SUPPLIES
001-8131-518.31-20
81.53
GRAINGER
SUPPLIES
001-8131-518.31-20
77.09
HARTNAGEL BUILDING SUPPLY INC
SUPPLIES
001-8131-518.31-20
139.02
SUPPLIES
001-8131-518.31-20
47.21
SUPPLIES
001-8131-518.31-20
36.61
HOME DEPOT PRO-SUPPLYWORKS
SUPPLIES
001-8131-518.31-01
573.53
INTERMOUNTAIN LOCK &
SUPPLIES
001-8131-518.31-01
413.06
SECURITY SPLY
SWAIN'S GENERAL STORE INC
SUPPLIES
001-8131-518.31-20
82.42
SUPPLIES
001-8131-518.31-20
54.19
THURMAN SUPPLY
SUPPLIES
001-8131-518.31-20
24.90
SUPPLIES
001-8131-518.31-20
155.88
US BANK CORPORATE PAYMENT
Proportional damper contr
001-8131-518.31-20
482.52
SYSTEM
U-cup seal
001-8131-518.31-20
76.29
Wall clock/flag pole
001-8131-518.31-20
195.16
Page 10 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-14
City of Port Angeles
"w City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
US BANK CORPORATE PAYMENT
Occupancy sensor
SYSTEM
Central Svcs Facilities Division Total:
Facilities Maintenance Department Total:
HILL, JUSTIN HOWIE
UMPIRE PAYMENT FOR SOFTBA
US BANK CORPORATE PAYMENT
100 whiffle balls
SYSTEM
Mobile Projector Stand
Sports Programs Division Total:
Recreation Activities Department Total:
General Fund Fund Total:
OLYMPIC PENINSULA VISITOR COMMUNICATIONS/MEDIA SERV
BUREAU
Lodging Excise Tax Division Total:
Lodging Excise Tax Department Total:
Lodging Excise Tax Fund Total:
3M
LAKESIDE INDUSTRIES INC
US BANK CORPORATE PAYMENT
SYSTEM
Division Total:
Department Total:
3M
ANGELES MILLWORK & LUMBER
BAXTER AUTO PARTS #15
LAKESIDE INDUSTRIES INC
LINCOLN INDUSTRIAL CORP
PORT ANGELES POWER
EQUIPMENT
PUD #1 OF CLALLAM COUNTY
SHOTWELL CORP, JONATHAN
MARKERS, PLAQUES,SIGNS
Release Retainage
AED Battery Corp Yard -St/
MARKERS, PLAQUES,SIGNS
HAND TOOLS ,POW&NON POWER
LUMBER& RELATED PRODUCTS
AUTO & TRUCK ACCESSORIES
BUILDING MAINT&REPAIR SER
ROAD/HWY MATERIALS ASPHLT
ROAD/HWY MATERIALS ASPHLT
ROAD/HWY MATERIALS ASPHLT
ROAD/HWY MATERIALS ASPHLT
METALS, BARS, PLATES, RODS
HAND TOOLS ,POW&NON POWER
MISC PROFESSIONAL SERVICE
BUILDING MAINT&REPAIR SER
BUILDING MAINT&REPAIR SER
Account Number
001-8131-518.31-20
001-8221-574.41-50
001-8221-574.31-01
001-8221-574.31-01
101-1430-557.41-50
102-0000-237.00-00
102-0000-223.40-00
102-0000-237.00-00
102-7230-542.31-25
102-7230-542.35-01
102-7230-542.31-20
102-7230-542.31-01
102-7230-542.31-20
102-7230-542.31-20
102-7230-542.31-20
102-7230-542.31-20
102-7230-542.31-20
102-7230-542.31-25
102-7230-542.35-01
102-7230-542.47-10
102-7230-542.31-20
102-7230-542.31-20
Amount
135.47
$3,048.22
$3,069.89
100.00
138.44
72.27
$310.71
$310.71
$90,637.06
1,873.62
$1,873.62
$1,873.62
$1,873.62
(100.08)
2,778.35
(3.31)
$2,674.96
$2,674.96
1,250.34
128.36
31.81
5.05
58.30
1,410.24
194.18
203.75
156.88
52.15
49.89
18.89
20.00
40.00
Page 11 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-15
City of Port Angeles
City Council Expenditure Report
xr4 Between Jun 22, 2019 and Jul 5, 2019
Vendor
SHOTWELL CORP, JONATHAN
SWAIN'S GENERAL STORE INC
US BANK CORPORATE PAYMENT
SYSTEM
Description
BUILDING MAINT&REPAIR SER
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
HOSES, ALL KINDS
GASES CONT.EQUIP:LAB,WELD
HAND TOOLS ,POW&NON POWER
NURSERY STOCK & SUPPLIES
RAGS,SHOP TOWELS,WIPING
ROAD/HWY MATERIALS ASPHLT
Anuual Subscription
Anuual Subscription
Batteries/Binders-St
AED Battery Corp Yard -St/
Bottled Water -St
Street Division Total:
Public Works -Street Department Total:
Street Fund Total:
US BANK CORPORATE PAYMENT NW Leadership Books
SYSTEM
Division Total:
Department Total:
CAPTAIN T'S
CLOTHING & APPAREL
CENTURYLINK
06-06 A/C 300539444
FORTINO, SONDRA MARIE
MISC PROFESSIONAL SERVICE
HERRICK POLYGRAPH SERVICE
SECURITY,FIRE,SAFETY SERV
MISC EMPLOYEE EXPENSE
RT AIRFARE TO BALTIMORE
REIMBURSEMENT
QUILL CORPORATION
SUPPLIES
US BANK CORPORATE PAYMENT
NW Leadership Books
SYSTEM
WA STATE PATROL
Pencom Division Total:
Refund-Conf-Wagner
Conf Reg-S Romberg
Air purifiers
Computer adapter
MISC PROFESSIONAL SERVICE
Account Number
102-7230-542.31-20
102-7230-542.31-01
102-7230-542.31-01
102-7230-542.35-01
102-7230-542.31-01
102-7230-542.35-01
102-7230-542.35-01
102-7230-542.31-25
102-7230-542.31-20
102-7230-542.48-02
102-7230-542.48-02
102-7230-542.31-01
102-7230-542.31-01
102-7230-542.31-01
107-0000-237.00-00
107-5160-528.20-80
107-5160-528.42-11
107-5160-528.41-50
107-5160-528.41-50
107-5160-528.43-11
107-5160-528.31-01
107-5160-528.31-61
107-5160-528.43-11
107-5160-528.43-11
107-5160-528.31-80
107-5160-528.31-60
107-5160-528.41-50
Amount
100.00
28.20
28.20
16.78
39.03
8.66
97.80
20.51
477.63
359.95
239.45
35.87
41.34
156.15
$5,269.41
$5,269.41
$7,944.37
(3.05)
($3.05)
($3.05)
120.61
57.91
2,591.46
350.00
841.59
23.87
38.05
(950.00)
410.00
229.28
6.49
1,500.00
$5,219.26
Page 12 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-16
- City of Port Angeles
"w City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor Description
Account Number
Amount
Pencom Department Total:
$5,219.26
Pencom Fund Total:
$5,216.21
DEPARTMENT OF COMMERCE FINANCIAL SERVICES
160-7841-591.78-10
80,426.91
FINANCIAL SERVICES
160-7841-592.83-10
1,608.54
Real Estate Excise Tax-2 Division Total:
$82,035.45
Real Estate Excise Tax Department Total:
$82,035.45
Real Estate Excise Tax #2 Fund Total:
$82,035.45
ZOLL MEDICAL CORPORATION HOSP. & SURG MOBILE
310-5950-594.65-10
34,139.41
Homeland Security Division Total:
$34,139.41
Public Safety Projects Department Total:
$34,139.41
SARGENT ENGINEERING, INC ENGINEERING SERVICES
310-8985-594.65-10
2,404.26
Misc Parks Projects Division Total:
$2,404.26
Capital Proj-Parks & Rec Department Total:
$2,404.26
Capital Improvement Fund Total:
$36,543.67
INTERWEST CONSTRUCTION, INC. Release Retainage
312-0000-223.40-00
38,347.51
Division Total:
$38,347.51
Department Total:
$38,347.51
ZENOVIC & ASSOCIATES ARCH ITECTURAL&ENGINEERING
312-4160-595.65-10
230.56
Capital Project -Planning Division Total:
$230.56
PA Housing Rehabilitation Department Total:
$230.56
DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV
312-7930-595.65-10
508.20
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV
312-7930-595.65-10
246.48
WASHINGTON (DOT), STATE OF ENGINEERING SERVICES
312-7930-595.65-10
305.03
ENGINEERING SERVICES
312-7930-595.65-10
1,913.42
ENGINEERING SERVICES
312-7930-595.65-10
6,705.64
GF-Street Projects Division Total:
$9,678.77
Capital Projects -Pub Wks Department Total:
$9,678.77
Transportation Benefit Fund Total:
$48,256.84
ANIXTER, INC ELECTRICAL CABLES & WIRES
401-0000-141.42-00
1,606.24
LUMBER& RELATED PRODUCTS
401-0000-141.42-00
474.80
ELECTRICAL EQUIP & SUPPLY
401-0000-141.41-00
584.26
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND
401-0000-122.10-99
27.21
FINAL BILL REFUND
401-0000-122.10-99
42.84
FINAL BILL REFUND
401-0000-122.10-99
58.29
FINAL BILL REFUND
401-0000-122.10-99
87.99
Page 13 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-17
-- -
W. r 7-
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
MISC UTILITY DEPOSIT REFUNDS
FINAL BILL REFUND
401-0000-122.10-99
166.56
FINAL BILL REFUND
401-0000-122.10-99
203.24
FINAL BILL REFUND
401-0000-122.10-99
570.82
OVERPAYMENT-505 FRANCIS
401-0000-122.10-99
28.94
FINAL BILL REFUND
401-0000-122.10-99
6.91
FINAL BILL REFUND
401-0000-122.10-99
27.64
FINAL BILL REFUND
401-0000-122.10-99
31.45
FINAL BILL REFUND
401-0000-122.10-99
51.63
FINAL BILL REFUND
401-0000-122.10-99
69.17
FINAL BILL REFUND
401-0000-122.10-99
88.99
FINAL BILL REFUND
401-0000-122.10-99
106.25
FINAL BILL REFUND
401-0000-122.10-99
106.82
FINAL BILL REFUND
401-0000-122.10-99
118.63
FINAL BILL REFUND
401-0000-122.10-99
174.73
FINAL BILL REFUND
401-0000-122.10-99
333.84
OVERPAYM ENT-1 102 W 11TH
401-0000-122.10-99
58.62
OVERPAYMENT-121 E 10TH ST
401-0000-122.10-99
0.15
OVERPAYMENT-1612 O ST
401-0000-122.10-99
94.91
OVERPAYM ENT-1 832 W 5TH ST
401-0000-122.10-99
98.86
OVERPAYMENT-328 W 14TH ST
401-0000-122.10-99
0.44
OVERPAYMENT-505 E 11TH ST
401-0000-122.10-99
382.86
OVERPAYMENT-710 ELIZABETH
401-0000-122.10-99
0.20
FINAL BILL REFUND
401-0000-122.10-99
1.00
FINAL BILL REFUND
401-0000-122.10-99
21.22
FINAL BILL REFUND
401-0000-122.10-99
26.20
FINAL BILL REFUND
401-0000-122.10-99
27.92
FINAL BILL REFUND
401-0000-122.10-99
41.86
FINAL BILL REFUND
401-0000-122.10-99
49.21
FINAL BILL REFUND
401-0000-122.10-99
90.36
FINAL BILL REFUND
401-0000-122.10-99
112.14
FINAL BILL REFUND
401-0000-122.10-99
114.63
FINAL BILL REFUND
401-0000-122.10-99
149.92
FINAL BILL REFUND
401-0000-122.10-99
262.38
FINAL BILL REFUND
401-0000-122.10-99
286.29
Page 14 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-18
City of Port Angeles
"w City Council Expenditure Report
`Between Jun 22, 2019 and Jul 5, 2019
Vendor
US BANK CORPORATE PAYMENT
SYSTEM
WESCO DISTRIBUTION INC
Division Total:
Department Total:
AEE-ASSOC OF ENERGY
ENGINEERS
BPA-POWER WIRES
EES CONSULTING INC
MARSH MUNDORF PRATT
SULLIVAN
US BANK CORPORATE PAYMENT
SYSTEM
Power Systems Division Total:
AMAZON CAPITAL SERVICES
CED/CONSOLIDATED ELEC DIST
COLUMBIA RURAL ELECTRIC
ASSN, INC
DAVE'S HEATING & COOLING SVC
DM DISPOSAL CO.
GRAINGER
HILTI INC
KENNEDY, STEPHEN H.
LINCOLN INDUSTRIAL CORP
MURREY'S DISPOSAL CO, INC
PACIFIC OFFICE EQUIPMENT INC
PLATT ELECTRIC SUPPLY INC
Description
Propane conversion kit #1
Work tent replacement par
Propane conversion kit #1
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
MEMBERSHIPS
ELECTRICAL EQUIP & SUPPLY
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
CONSULTING SERVICES
Account Number
401-0000-237.00-00
401-0000-237.00-00
401-0000-237.00-00
401-0000-141.41-00
401-0000-141.41-00
401-7120-533.49-01
401-7120-533.33-10
401-7120-533.49-01
401-7120-533.49-01
401-7120-533.49-01
Training -Currie
401-7120-533.43-10
Training Reg -King
401-7120-533.43-10
Conf Reg -Currie
401-7120-533.43-10
Utility Membership Reg-Ki
401-7120-533.41-50
COMPUTER ACCESSORIES&SUPP
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL CABLES & WIRES
ELECTRICAL EQUIP & SUPPLY
SECURITY,FIRE,SAFETY SERV
AIR CONDITIONING & HEATNG
MATERIAL HNDLING&STOR EQP
PLUMBING EQUIP FIXT,SUPP
ELECTRICAL EQUIP & SUPPLY
FASTENERS, FASTENING DEVS
REAL PROPERTY, RENT/LEASE
METALS, BARS, PLATES, RODS
BUILDING MAINT&REPAIR SER
SUPPLIES
ELECTRICAL EQUIP & SUPPLY
401-7180-533.31-01
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.31-01
401-7180-533.41-50
401-7180-533.34-01
401-7180-533.41-50
401-7180-533.31-20
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.45-30
401-7180-533.34-02
401-7180-533.47-10
401-7180-533.31-01
401-7180-533.34-02
Amount
(27.45)
(1.74)
(28.10)
409.80
1,224.51
$8,363.44
$8,363.44
195.00
681,167.00
216.58
637.05
574.36
35.00
35.00
245.00
630.00
$683,734.99
17.34
21.84
554.80
208.62
319.06
1,974.00
78.81
171.43
263.88
18.83
391.50
7,000.00
38.05
490.85
39.26
57.43
Page 15 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-19
City of Port Angeles
"w City Council Expenditure Report
*!4 Between Jun 22, 2019 and Jul 5, 2019
Vendor
PLATT ELECTRIC SUPPLY INC
PUD #1 OF CLALLAM COUNTY
ROHLINGER ENTERPRISES INC
SCHWEITZER ENGINEERING LABS
SECURITY SERVICES NW, INC
THURMAN SUPPLY
ULINE, INC
US BANK CORPORATE PAYMENT
SYSTEM
Description
ELECTRICAL EQUIP & SUPPLY
MISC PROFESSIONAL SERVICE
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
TESTING&CALIBRATION SERVI
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
COMMUNICATIONS/MEDIA SERV
LAWN MAINTENANCE EQUIP
PLUMBING EQUIP FIXT,SUPP
ELECTRICAL EQUIP & SUPPLY
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
Hydraulic hose fitting
Lodging-Amiot
NWPPA Reg -Nichols
Propane conversion kit #1
Lodging-Amiot
Bottled Water
Work tent replacement par
Propane conversion kit #1
UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES
CTR
WILBUR-ELLIS COMPANY CLEANING COMPOSITION/SOLV
Electric Operations Division Total:
Public Works -Electric Department Total:
Electric Utility Fund Total:
US BANK CORPORATE PAYMENT AED Battery Corp Yard-Wat
SYSTEM
Division Total:
Department Total:
AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULANT
ANGELES MILLWORK & LUMBER
BAXTER AUTO PARTS #15
FEED,BEDDING,VIT-ANIMALS
LUMBER& RELATED PRODUCTS
EQUIP. MAINT. AUTO,TRUCK
Account Number
401-7180-533.34-02
401-7180-533.41-50
401-7180-533.48-10
401-7180-533.48-10
401-7180-533.48-10
401-7180-533.34-02
401-7180-533.34-02
401-7180-533.41-50
401-7180-533.31-20
401-7180-533.31-20
401-7180-533.34-02
401-7180-533.31-01
401-7180-533.31-01
401-7180-533.45-21
401-7180-533.43-10
401-7180-533.43-10
401-7180-533.45-21
401-7180-533.43-10
401-7180-533.31-01
401-7180-533.31-01
401-7180-533.45-21
401-7180-533.49-90
401-7180-533.31-01
402-0000-237.00-00
402-7380-534.31-01
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
Amount
268.60
278.76
350.29
436.92
700.04
103.27
2,712.06
121.89
11.39
34.56
24.26
85.77
91.19
4.31
675.56
390.00
342.97
78.40
193.12
21.74
351.04
34.27
94.57
$19,050.68
$702,785.67
$711,149.11
(3.31)
($3.31)
($3.31)
66.99
185.33
41.09
17.07
Page 16 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 20
-
"w
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
COLUMBIA RURAL ELECTRIC
SECURITY,FIRE,SAFETY SERV
402-7380-534.43-10
247.00
ASSN, INC
DEPARTMENT OF COMMERCE
FINANCIAL SERVICES
402-7380-582.78-10
62,642.40
FINANCIAL SERVICES
402-7380-582.78-10
126,687.30
FINANCIAL SERVICES
402-7380-592.83-10
1,252.85
FINANCIAL SERVICES
402-7380-592.83-10
3,800.62
DRY CREEK WATER ASSN, INC
MISC PROFESSIONAL SERVICE
402-7380-534.33-10
510.58
MISC PROFESSIONAL SERVICE
402-7380-534.33-10
905.90
HARBOR FREIGHT TOOLS
EQUIP MAINT & REPAIR SERV
402-7380-534.35-01
17.38
MISC EMPLOYEE EXPENSE
MEAL REIMBURSEMENT
402-7380-534.31-01
38.00
REIMBURSEMENT
MEAL REIMBURSEMENT
402-7380-534.31-01
38.00
MEAL REIMBURSEMENT
402-7380-534.31-01
38.00
PLATT ELECTRIC SUPPLY INC
ELECTRICAL EQUIP & SUPPLY
402-7380-534.35-01
505.07
SHOTWELL CORP, JONATHAN
BUILDING MAINT&REPAIR SER
402-7380-534.48-10
175.00
BUILDING MAINT&REPAIR SER
402-7380-534.48-10
200.00
BUILDING MAINT&REPAIR SER
402-7380-534.48-10
150.00
BUILDING MAINT&REPAIR SER
402-7380-534.48-10
200.00
SPECTRA LABORATORIES-KITSAP
TESTING&CALIBRATION SERVI
402-7380-534.41-50
212.00
TESTING&CALIBRATION SERVI
402-7380-534.41-50
239.00
TESTING&CALIBRATION SERVI
402-7380-534.41-50
235.00
SWAIN'S GENERAL STORE INC
JANITORIAL SUPPLIES
402-7380-534.31-01
26.64
PLUMBING EQUIP FIXT,SUPP
402-7380-534.31-01
231.19
THURMAN SUPPLY
HAND TOOLS ,POW&NON POWER
402-7380-534.31-20
66.26
US BANK CORPORATE PAYMENT
CCS Exam App Fee-E Johnso
402-7380-534.43-10
51.00
SYSTEM
Sery Fee Exam App-E Johns
402-7380-534.43-10
1.02
Packing Tape
402-7380-534.31-01
25.56
CCS Exam Fee-B Flores
402-7380-534.43-10
100.00
CCS Exam Fee -Holbrook
402-7380-534.43-10
100.00
CCS Exam Fee-E Johnson
402-7380-534.43-10
100.00
Lodging -Leonard
402-7380-534.43-10
104.06
Lodging -Scott
402-7380-534.43-10
104.06
Office Chair -Hart
402-7380-534.31-01
201.09
Lodging -Johnson
402-7380-534.43-10
400.68
Sery Fee Exam App-E Johns
402-7380-534.43-10
1.74
WDM 2 Exam App-E Johnson
402-7380-534.43-10
87.00
Page 17 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-21
City of Port Angeles
f I City Council Expenditure Report
1LW-
r,r Between Jun 22, 2019 and Jul 5, 2019
Vendor
US BANK CORPORATE PAYMENT
SYSTEM
Description
WA Water Works Op Cert Ex
Ferry-Shere
Lodging -Hart
AED Battery Corp Yard-Wat
Bottled Water -Water
UTILITIES UNDERGROUND LOC
MISCELLANEOUS SERVICES
CTR
Water Division Total:
ALLFORM WELDING INC
EQUIP MAINT & REPAIR SERV
ANGELES COMMUNICATIONS INC
RADIO & TELECOMMUNICATION
PLATT ELECTRIC SUPPLY INC
ELECTRICAL EQUIP & SUPPLY
XYLEM DEWATERING SOLUTIONS
HOSES, ALL KINDS
Industrial Water Treatmnt Division Total:
Public Works -Water Department
Total:
Water Utility Fund Total:
ENVIRONMENTAL RESOURCE
ASSN
US BANK CORPORATE PAYMENT
SYSTEM
Division Total:
Department Total:
COLUMBIA RURAL ELECTRIC
ASSN, INC
ENVIRONMENTAL RESOURCE
ASSN
FASTENAL INDUSTRIAL
FERGUSON ENTERPRISES INC
JOHNSON CONTROLS SECURITY
SOLUTIONS
KUBWATER RESOURCES, INC
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MISC TRAVEL
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL&ECOLOGICAL
AED Battery Corp Yard-WW
SECURITY,FIRE,SAFETY SERV
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL&ECOLOGICAL
HARDWARE,AND ALLIED ITEMS
FASTENERS, FASTENING DEVS
PIPE AND TUBING
SECURITY,FIRE,SAFETY SERV
SECURITY,FIRE,SAFETY SERV
WATER&SEWER TREATING CHEM
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT
DIVELBISS-WW TREATMENT PL
R RAYMOND-DELIVER WWTP SA
Account Number
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.43-10
402-7380-534.31-01
402-7380-534.31-01
402-7380-534.49-90
402-7382-534.48-10
402-7382-534.48-10
402-7382-534.35-01
402-7382-534.31-20
403-0000-237.00-00
403-0000-237.00-00
403-0000-237.00-00
403-7480-535.43-10
403-7480-535.49-90
403-7480-535.49-90
403-7480-535.35-01
403-7480-535.31-01
403-7480-535.31-20
403-7480-535.41-50
403-7480-535.41-50
403-7480-535.31-05
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.31-01
403-7480-535.43-10
403-7480-535.43-10
Amount
100.00
30.70
421.90
41.33
156.15
34.27
$200,789.23
975.96
17,514.35
505.05
4,017.55
$23,012.91
$223,802.14
$223,798.83
(12.43)
(12.43)
(3.31)
($28.17)
($28.17)
247.00
155.25
155.25
786.39
200.93
873.82
237.78
256.94
3,987.64
38.00
38.00
38.00
38.00
23.75
Page 18 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 22
City of Port Angeles
City Council Expenditure Report
r,•�r.4
x�hq�
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
NORTHSTAR CHEMICAL, INC
CHEMICAL, COMMERCIAL,BULK
403-7480-535.31-05
2,722.75
SHIPPING AND HANDLING
403-7480-535.42-10
47.99
OLYMPIC PARTY & CUSTODIAL
JANITORIAL SUPPLIES
403-7480-535.31-01
96.59
SUPPLIES
PACIFIC OFFICE EQUIPMENT INC
COMPUTER ACCESSORIES&SUPP
403-7480-535.31-01
360.73
PLATT ELECTRIC SUPPLY INC
HARDWARE,AND ALLIED ITEMS
403-7480-535.31-20
4,068.97
PUD #1 OF CLALLAM COUNTY
MISC PROFESSIONAL SERVICE
403-7480-535.47-10
211.20
SHOTWELL CORP, JONATHAN
BUILDING MAINT&REPAIR SER
403-7480-535.48-10
150.00
SWAIN'S GENERAL STORE INC
FOODS: PERISHABLE
403-7480-535.31-01
45.03
OPTICAL EQUIP ACESS& SUPP
403-7480-535.35-01
152.04
FOODS: PERISHABLE
403-7480-535.31-01
17.13
US BANK CORPORATE PAYMENT
Lodging -Bowen
403-7480-535.43-10
127.23
SYSTEM
Registration -Freed
403-7480-535.43-10
220.00
Lodging -Richmond
403-7480-535.43-10
112.92
Lodging -Richmond
403-7480-535.43-10
225.84
Lodging meal-error-Richmo
403-7480-535.43-10
83.77
Ferry -Freed
403-7480-535.43-10
27.25
Lodging -Bowen
403-7480-535.43-10
240.01
Registration -Bowen
403-7480-535.43-10
125.00
WWTP Exam Fee-Divelbiss
403-7480-535.43-10
100.00
Refund -Lodging Meal-Richm
403-7480-535.43-10
(83.77)
No show ferry Res fee
403-7480-535.43-10
8.00
Supplies -Div Safety Mtg
403-7480-535.31-01
39.26
AED Battery Corp Yard-WW
403-7480-535.31-01
41.34
UTILITIES UNDERGROUND LOC
MISCELLANEOUS SERVICES
403-7480-535.49-90
34.26
CTR
Wastewater Division Total:
$16,250.29
Public Works-WW/Stormwtr Department Total:
$16,250.29
Wastewater Utility Fund Total:
$16,222.12
US BANK CORPORATE PAYMENT
AED Battery Corp Yard -SW
404-0000-237.00-00
(3.31)
SYSTEM
Division Total:
($3.31)
Department Total:
($3.31)
COLUMBIA RURAL ELECTRIC
SECURITY,FIRE,SAFETY SERV
404-7538-537.43-10
247.00
ASSN, INC
INDEPENDENT AD SPECIALTIES
EDUCATIONAL SERVICES
404-7538-537.41-15
1,035.97
Page 19 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 23
City of Port Angeles
"w City Council Expenditure Report
tL ,
*rti Between Jun 22, 2019 and Jul 5, 2019
Vendor
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MISC TRAVEL
PACIFIC OFFICE EQUIPMENT INC
SPECTRA LABORATORIES
US BANK CORPORATE PAYMENT
SYSTEM
WASTE CONNECTIONS, INC
Description
MEAL REIMBURSEMENT - 06/0
MEAL REIMBURSEMENT - 06/1
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT - 06/0
MEAL REIMBURSEMENT - 06/1
MEAL REIMBURSEMENT - 06/2
MEAL REIMBURSEMENT - 06/2
SAGE -DELIVER COMPOST SAMP
SUPPLIES
TESTING&CALIBRATION SERVI
Certified Mail
Lunch Supplies-Saftey Corn
Ferry -Sage
BLDG CONSTRUC. SERVICES-
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL&ECOLOGICAL
ENVIRONMENTAL&ECOLOGICAL
WE PROMOTE YOU
EDUCATIONAL SERVICES
SW - Transfer Station Division Total:
HARTNAGEL BUILDING SUPPLY INC
SUPPLIES
US BANK CORPORATE PAYMENT
Batteries -SW
SYSTEM
AED Battery Corp Yard -SW
Bottled Water -SW
WASTE CONNECTIONS, INC
ENVIRONMENTAL&ECOLOGICAL
Solid Waste -Collections Division Total:
ANGELES MILLWORK & LUMBER
PAINTS, COATI NGS,WALLPAPER
ASPECT CONSULTING, LLC
CONSULTING SERVICES
FASTENAL INDUSTRIAL
SUPPLIES
SUPPLIES
Solid Waste -Landfill Division Total:
Public Works -Solid Waste Department Total:
Solid Waste Utility Fund Total:
AIRPORT GARDEN CENTER NURSERY STOCK & SUPPLIES
COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV
Page 20 of 28
July 16, 2019
Account Number
Amount
404-7538-537.31-01
19.00
404-7538-537.31-01
19.00
404-7538-537.31-01
19.00
404-7538-537.31-01
38.00
404-7538-537.31-01
38.00
404-7538-537.31-01
38.00
404-7538-537.31-01
38.00
404-7538-537.43-10
17.75
404-7538-537.31-01
157.62
404-7538-537.41-50
400.00
404-7538-537.42-10
7.60
404-7538-537.43-10
97.78
404-7538-537.43-10
23.80
404-7538-537.41-51
404, 722.83
404-7538-537.41-51
1,413.75
404-7538-537.45-30
5,367.28
404-7538-582.75-10
40,074.39
404-7538-592.83-10
22,704.33
404-7538-537.41-15
1,034.02
$477,513.12
404-7580-537.35-01
193.12
404-7580-537.31-01
17.40
404-7580-537.31-01
41.33
404-7580-537.31-01
78.08
404-7580-537.41-51
63,454.97
$63,784.90
404-7585-537.31-20
60.19
404-7585-537.41-50
6,356.67
404-7585-537.31-20
112.65
404-7585-537.31-20
114.24
$6,643.75
$547,941.77
$547,938.46
406-7412-538.31-20
178.81
406-7412-538.43-10
247.00
Jul 10,
2019 9:23:08 AM
E-24
Vendor
City of Port Angeles
e
City Council Expenditure Report
tL :�
Between Jun 22, 2019 and Jul 5, 2019
ASSN, INC
FASTENAL INDUSTRIAL
HEARTLINE
PORT ANGELES POWER
EQUIPMENT
SHOTWELL CORP, JONATHAN
US BANK CORPORATE PAYMENT
SYSTEM
UTILITIES UNDERGROUND LOC
Description
SUPPLIES
NURSERY STOCK & SUPPLIES
HAND TOOLS ,POW&NON POWER
BUILDING MAINT&REPAIR SER
Registration -Haskins
Lodging -Haskins
Conf Reg -McIntyre
Lodging -McIntyre
Bottled Water-Stmwtr
MISCELLANEOUS SERVICES
CTR
Stormwater Division Total:
Public Works-WW/Stormwtr Department Total:
Stormwater Utility Fund Total:
MISC EMPLOYEE EXPENSE EATON UNIFORM ALLOWANCE -
REIMBURSEMENT
GAGE 2019 NW REGION QI CO
ZIEGLER CLOTHING ALLOWANC
US BANK CORPORATE PAYMENT Lodging-J Church
SYSTEM
Name Badge -Ingraham
Clear Envelopes/Ambulance
WSFFA Conf Reg -Ingraham
Lodging-Karjalainen/Lauba
WORLDWIDE HEALTH ALLIANCES,
INC
Medic I Division Total:
Fire Department Total:
Medic I Utility Fund Total:
FOSTER PErrmm rL.
SCHOOL EQUIP& SUPPLIES
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
MISC TRAVEL WEST-WPAH MEDIATION
Wastewater Remediation Division Total:
Public Works-WW/Stormwtr Department Total:
Harbor Clean Up Fund Total:
AEE-ASSOC OF ENERGY MEMBERSHIPS
Account Number
406-7412-538.31-01
406-7412-538.31-20
406-7412-538.35-01
406-7412-538.31-20
406-7412-538.43-10
406-7412-538.43-10
406-7412-538.43-10
406-7412-538.43-10
406-7412-538.31-01
406-7412-538.49-90
409-6025-526.20-80
409-6025-526.43-10
409-6025-526.20-80
409-6025-526.43-10
409-6025-526.31-01
409-6025-526.31-01
409-6025-526.43-10
409-6025-526.43-10
409-6025-526.43-10
413-7481-535.41-50
413-7481-535.41-50
413-7481-535.43-10
421-7121-533.49-01
Amount
64.57
84.79
46.91
175.00
125.00
151.04
125.00
147.00
78.07
34.26
$1,457.45
$1,457.45
$1,457.45
103.27
25.00
14.01
530.35
12.00
37.81
275.00
102.06
9,400.00
$10,499.50
$10,499.50
$10,499.50
4,105.55
16,067.00
75.27
$20,247.82
$20,247.82
$20,247.82
195.00
Page 21 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 25
- City of Port Angeles
City Council Expenditure Report
xr4 Between Jun 22, 2019 and Jul 5, 2019
Vendor Description
Account Number
Amount
ENGINEERS
AIR FLO HEATING COMPANY INC CITY REBATE
421-7121-533.49-86
500.00
C & F INSULATION CITY REBATE
421-7121-533.49-86
2,293.57
CLEARESULT CITY REBATE
421-7121-533.49-86
22,831.79
DAVE'S HEATING & COOLING SVC CITY REBATE
421-7121-533.49-86
3,800.00
MISC CITY CONSERVATION CITY REBATE
421-7121-533.49-86
500.00
REBATES
US BANK CORPORATE PAYMENT Lodging -Currie
421-7121-533.43-10
251.20
SYSTEM
Conservation Division Total:
$30,371.56
Public Works -Electric Department Total:
$30,371.56
Conservation Fund Total:
$30,371.56
BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT
451-7188-594.65-10
190.00
US BANK CORPORATE PAYMENT Radio License
451-7188-594.65-10
150.00
SYSTEM
Electric Projects Division Total:
$340.00
Public Works -Electric Department Total:
$340.00
Electric Utility CIP Fund Total:
$340.00
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES
453-7488-594.65-10
15,509.76
Wastewater Projects Division Total:
$15,509.76
Public Works-WW/Stormwtr Department Total:
$15,509.76
Wastewater Utility CIP Fund Total:
$15,509.76
US BANK CORPORATE PAYMENT Landfill Flare Flex House
454-7588-594.65-10
410.59
SYSTEM
Solid Waste Coll Projects Division Total:
$410.59
Public Works -Solid Waste Department Total:
$410.59
Solid Waste Utility CIP Fund Total:
$410.59
DEPARTMENT OF COMMERCE FINANCIAL SERVICES
463-7489-582.78-10
31,052.64
FINANCIAL SERVICES
463-7489-582.78-10
120,698.38
FINANCIAL SERVICES
463-7489-582.78-10
609,727.44
FINANCIAL SERVICES
463-7489-592.83-10
1,242.10
FINANCIAL SERVICES
463-7489-592.83-10
5,431.43
FINANCIAL SERVICES
463-7489-592.83-10
30,486.37
CSO Capital Division Total:
$798,638.36
Public Works-WW/Stormwtr Department Total:
$798,638.36
CSO Capital Fund Total:
$798,638.36
Page 22 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 26
w
I- W-
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
AMAZON CAPITAL SERVICES
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
56.24
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
75.81
ASSOCIATED PETROLEUM
FUEL,OIL,GREASE, & LUBES
501-0000-141.20-00
3,513.86
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES
501-0000-141.20-00
5,862.06
BAXTER AUTO PARTS #15
BELTS AND BELTING
501-0000-141.40-00
14.14
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
63.24
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
126.48
GCR TIRES & SERVICE
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
975.26
HEARTLINE
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
273.82
MASCO PETROLEUM, INC
FUEL,OIL,GREASE, & LUBES
501-0000-141.20-00
442.94
NAPA AUTO PARTS
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
68.48
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
9.88
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
82.49
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
4.33
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
52.01
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
177.29
O'REILLY AUTO PARTS
BELTS AND BELTING
501-0000-141.40-00
25.35
SIRENNET.COM
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
160.61
US BANK CORPORATE PAYMENT
Propane conversion kit #1
501-0000-237.00-00
(27.44)
SYSTEM
Training Materials -books
501-0000-237.00-00
(11.83)
WESTERN EQUIPMENT DISTRIB
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
39.14
INC
LAWN MAINTENANCE EQUIP
501-0000-141.40-00
345.52
Division Total:
$12,329.68
Department Total:
$12,329.68
ALLDATA
RENTAL/LEASE EQUIPMENT
501-7630-548.48-02
1,434.84
AMAZON CAPITAL SERVICES
AUTO & TRUCK MAINT. ITEMS
501-7630-548.35-01
65.17
ANGELES COLLISION REPAIR
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
360.09
EXTERNAL LABOR SERVICES
501-7630-548.34-02
552.92
ARAMARK
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
144.07
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
144.07
ASSOCIATED PETROLEUM
FUEL,OIL,GREASE, & LUBES
501-7630-548.32-13
38.28
PRODUCTS, INC
BAXTER AUTO PARTS #15
AUTO & TRUCK MAINT. ITEMS
501-7630-548.34-02
19.32
COLUMBIA RURAL ELECTRIC
SECURITY,FIRE,SAFETY SERV
501-7630-548.43-10
247.00
ASSN, INC
Page 23 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 27
w
rti
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
FAR -WEST MACHINE &
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
5.44
HYDRAULICS
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
28.45
FASTENAL INDUSTRIAL
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.31-01
21.14
GRAINGER
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.35-01
174.13
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.31-01
34.16
HEARTLINE
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
108.65
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
147.78
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
62.99
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
137.99
JENNINGS EQUIPMENT INC
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
52.45
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
55.77
LES SCHWAB TIRE CENTER
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
13.04
EXTERNAL LABOR SERVICES
501-7630-548.34-02
52.18
EXTERNAL LABOR SERVICES
501-7630-548.34-02
65.22
EXTERNAL LABOR SERVICES
501-7630-548.34-02
83.70
MASCO PETROLEUM, INC
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.31-01
226.15
MATT'S TOOLS USA, LLC
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.35-01
30.35
MOTOR TRUCKS INC
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
96.08
NAPA AUTO PARTS
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
7.88
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
2.83
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.35-01
15.83
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
3.89
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
17.53
O'REILLY AUTO PARTS
BELTS AND BELTING
501-7630-548.34-02
19.74
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
9.41
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
114.02
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
185.22
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
217.29
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
696.69
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
(243.38)
OWEN EQUIPMENT
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
191.68
PORT ANGELES TIRE FACTORY
AUTO & TRUCK MAINT.
ITEMS
501-7630-548.34-02
39.14
EXTERNAL LABOR SERVICES
501-7630-548.34-02
18.42
EXTERNAL LABOR SERVICES
501-7630-548.34-02
134.56
Page 24 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 28
Vendor
PORT ANGELES TIRE FACTORY
PRICE FORD LINCOLN
QUALITY 4X4 TRUCK SUPPLY
RUDDELL AUTO MALL
US BANK CORPORATE PAYMENT
SYSTEM
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Description
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
Vehicle Tax/License #1891
Fire extinguisher
Propane conversion kit #1
Training Materials -books
ZEP MANUFACTURING COMPANY AUTO & TRUCK MAINT. ITEMS
Equipment Services Division Total:
Public Works Department Total:
Equipment Services Fund Total:
DEVELOPMENT GROUP, INC COMPUTERS,DP & WORD PROC
DATA PROC SERV &SOFTWARE
Division Total:
Department Total:
CANON USA, INC
CENTURYLINK-QWEST
Page 25 of 28
July 16, 2019
OFFICE MACHINES & ACCESS
06-05 A/C 3604522245145B
06-05 A/C 3604523712585B
06-05 A/C 3604523877817B
06-05 A/C 3604523954268B
06-05 A/C 3604524412095B
06-05 A/C 3604524587479B
06-05 A/C 3604525109623B
06-05 A/C 3604525230978B
06-05 A/C 3604525834211 B
06-05 A/C 3604528100532B
06-05 A/C 3604529861819B
06-05 A/C 3604529882811 B
06-05 A/C 3604529887652B
06-05 A/C 3604529911834B
Account Number Amount
501-7630-548.34-02
18.42
501-7630-548.34-02
20.11
501-7630-548.34-02
18.42
501-7630-548.34-02
36.85
501-7630-548.34-02
67.58
501-7630-548.34-02
86.77
501-7630-548.34-02
23.13
501-7630-548.34-02
148.46
501-7630-594.64-10
2,096.40
501-7630-548.43-10
750.00
501-7630-548.45-21
342.76
501-7630-548.43-10
147.79
501-7630-548.31-01
111.85
$9,700.72
$9,700.72
$22,030.40
502-0000-237.00-00
(2,088.00)
502-0000-237.00-00
(126.23)
($2,214.23)
($2,214.23)
502-2081-518.45-31
4,034.43
502-2081-518.42-10
51.73
502-2081-518.42-10
84.71
502-2081-518.42-10
51.73
502-2081-518.42-10
107.43
502-2081-518.42-10
63.50
502-2081-518.42-10
121.26
502-2081-518.42-10
51.73
502-2081-518.42-10
168.37
502-2081-518.42-10
48.09
502-2081-518.42-10
51.73
502-2081-518.42-10
55.00
502-2081-518.42-10
53.71
502-2081-518.42-10
53.71
502-2081-518.42-10
107.43
Jul 10, 2019
9:23:08 AM
E-29
City of Port Angeles
"w City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
CENTURYLINK-QWEST
06-10 A/C 360Z100240955B
06-14 A/C 3604570411199B
06-14 A/C 3604570831558B
06-14 A/C 3604570968343B
06-14 A/C 3604571270975B
06-14 A/C 3604571535571 B
06-14 A/C 3604574859247B
06-14 A/C 3604575170121 B
06-14 A/C 3604576315689B
06-14 A/C 3604576684085B
06-16 A/C 206T325585090B
06-16 A/C 206T3295440619
06-16 A/C 206T355724768B
06-16 A/C 206T359336570B
DEVELOPMENT GROUP, INC
COMPUTER HARDWARE&PERIPHE
COMPUTERS,DP & WORD PROC.
DATA PROC SERV &SOFTWARE
PUD #1 OF CLALLAM COUNTY
RADIO & TELECOMMUNICATION
VERIZON WIRELESS
06-05 A/C 542276284-00001
06-15 A/C 842160242-00001
06-15 A/C 842160242-00003
06-15 A/C 842160242-00004
Information Technologies Division
Total:
Finance Department Total:
Information Technology Fund Total:
HSA BANK
HSA Service Fee
REDACTED
Disability Board -June
Disability Board -June
Disability Board -June
Disability Board -June
REIMBURSE MEDICARE-JUNE
REIMBURSE MEDICARE-JUNE
REIMBURSE MEDICARE-JUNE
REIMBURSE MEDICARE-JUNE
REIMBURSE MEDICARE-JUNE
Page 26 of 28
July 16, 2019
Account Number Amount
502-2081-518.42-10
192.90
502-2081-518.42-10
780.23
502-2081-518.42-10
51.73
502-2081-518.42-10
107.43
502-2081-518.42-10
252.13
502-2081-518.42-10
84.71
502-2081-518.42-10
107.06
502-2081-518.42-10
122.27
502-2081-518.42-10
107.23
502-2081-518.42-10
628.64
502-2081-518.42-10
54.51
502-2081-518.42-10
54.51
502-2081-518.42-10
57.62
502-2081-518.42-10
489.69
502-2081-518.42-12
1,387.67
502-2081-518.41-50
26,088.00
502-2081-518.48-02
189.40
502-2081-518.47-10
52.89
502-2081-518.42-10
112.48
502-2081-518.42-10
4,276.72
502-2081-518.42-12
604.26
502-2081-518.42-10
5,369.69
$46,276.33
$46,276.33
$44,062.10
503-1631-517.41-50
280.00
503-1631-517.46-35
5.39
503-1631-517.46-35
31.00
503-1631-517.46-35
2,800.00
503-1631-517.46-35
5,955.52
503-1631-517.46-35
108.00
503-1631-517.46-35
108.00
503-1631-517.46-35
108.00
503-1631-517.46-35
108.00
503-1631-517.46-35
109.00
Jul 10, 2019
9:23:08 AM
E-30
-
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
REDACTED
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
113.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
118.50
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
120.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
123.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
127.50
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
134.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
134.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
134.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
134.00
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
135.50
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
302.80
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
375.50
REIMBURSE MEDICARE-JUNE
503-1631-517.46-35
572.50
REDQUOTE, INC.
JUNE HRA REIMBURSEMENTS
503-1631-517.46-30
11,788.22
JUNE HRA REIMBURSEMENTS
503-1631-517.46-30
(11,788.22)
JUNE HRA REIMBURSEMENTS
503-1631-517.46-30
11,788.22
US BANK CORPORATE PAYMENT
Lodging-Gould/Bright
503-1631-517.41-51
325.72
SYSTEM
Wellness Food/Supplies
503-1631-517.41-51
447.99
Wellness Food/Supplies
503-1631-517.41-51
45.15
Wellness items
503-1631-517.41-51
139.97
Wellness items/supplies
503-1631-517.41-51
163.63
Other Insurance Programs Division Total:
$25,047.89
Self Insurance Department Total:
$25,047.89
Self -Insurance Fund Total:
$25,047.89
MISC ONE-TIME VENDORS
FIREMAN PENSION DEATH BEN
602-6221-517.46-35
500.00
REDACTED
Disability Board -June
602-6221-517.46-35
24.68
REIMBURSE MEDICARE-JUNE
602-6221-517.46-35
122.50
REIMBURSE MEDICARE-JUNE
602-6221-517.46-35
127.00
Fireman's Pension Division Total:
$774.18
Fireman's Pension Department Total:
$774.18
Firemen's Pension Fund Total:
$774.18
OLYMPIC COMMUNITY ACTION
PASS THE BUCK REMITTANCE
657-0000-239.91-00
1,000.00
PRGMS
Division Total:
$1,000.00
Department Total:
$1,000.00
Page 27 of 28 Jul 10, 2019 9:23:08 AM
July 16,2019 E-31
-
"w
City of Port Angeles
City Council Expenditure Report
Between Jun 22, 2019 and Jul 5, 2019
Vendor
Description
Account Number
Amount
Util Vol Contrib Program Fund Total:
$1,000.00
AFLAC
PAYROLL SUMMARY
920-0000-231.53-11
192.31
PAYROLL SUMMARY
920-0000-231.53-12
836.16
AWC EMPLOYEE BENEFITS TRUST
AWC SUPP LIFE INSURANCE
920-0000-231.53-30
412.10
CHAPTER 13 TRUSTEE
Case #14-14948
920-0000-231.56-90
904.16
EMPLOYEES ASSOCIATION
PAYROLL SUMMARY
920-0000-231.55-30
560.00
EMPOWER-P/R WIRE
PAYROLL SUMMARY
920-0000-231.52-20
18,846.41
FEDERAL PAYROLL TAX
PAYROLL SUMMARY
920-0000-231.50-10
80,836.81
FICA/MEDICARE PAYROLL TAX
PAYROLL SUMMARY
920-0000-231.50-20
80,818.42
HSA BANK
Employee Contr to HSA
920-0000-231.52-40
3,923.93
ICMA-P/R WIRES
PAYROLL SUMMARY
920-0000-231.52-10
18,589.67
JOHN HANCOCK LIFE INSURANCE
PAYROLL SUMMARY
920-0000-231.52-25
3,425.28
CO
LEOFF
PAYROLL SUMMARY
920-0000-231.51-21
28,419.38
OFFICE OF SUPPORT
PAYROLL SUMMARY
920-0000-231.56-20
253.84
ENFORCEMENT
PAYROLL SUMMARY
920-0000-231.56-20
253.84
PERS
PAYROLL SUMMARY
920-0000-231.51-10
1,619.61
PAYROLL SUMMARY
920-0000-231.51-11
13,321.64
PAYROLL SUMMARY
920-0000-231.51-12
78,600.40
TEAMSTERS LOCAL 589
PAYROLL SUMMARY
920-0000-231.54-10
1,899.00
PAYROLL SUMMARY
920-0000-231.54-10
1,900.50
UNITED WAY (PAYROLL)
PAYROLL SUMMARY
920-0000-231.56-10
262.54
VOLUNTEER FIRE ASSOCIATION
PAYROLL SUMMARY
920-0000-231.55-20
6.00
WSCFF/EMPLOYEE BENEFIT
PAYROLL SUMMARY
920-0000-231.53-20
1,725.00
TRUST
Division Total:
$337,607.00
Department Total:
$337,607.00
Payroll Clearing Fund Total:
$337,607.00
Total for Checks Dated Between Jun
22, 2019 and Jul 5, 2019
$3,079,612.35
Page 28 of 28 Jul 10, 2019 9:23:08 AM
July 16, 2019 E - 32
:1D
WASHINGTON
The Entrepreneurship Onramp Project
Mike Skinner I Center for Inclusive Entrepreneurship
Project Description
• A collaboration between WSU's Washington Small Business Development
Center and the Center for Inclusive Entrepreneurship ...
• To expand the entrepreneurship eco-system in Clallamand Jefferson
Counties ...
• Through inclusive and accessible "first step" business training and support
for emerging entrepreneurs and early stage small businesses ...
• Providing an onramp to the North Peninsula Small Business Development
Center for those ready to take their business to the next level.
The Problem
• There are many people in the region thinking about,
or taking early steps toward, starting a small business.
They need help with those first steps.
• For many, business ownership is a viable path to
financial self-sufficiency. Many would be more
successful with first step support.
There is currently no accessible and inclusive first step
business training and support program in the region.
The Solution:
CIE's Community Enterprise Program
• Ongoing community outreach to catalyze and spark
entrepreneurship in underserved communities
• First step training and one-on-one business support
for emerging entrepreneurs and early stage business
• Inclusive and highly accessible — anyone is welcome
• Intentionally designed to onramp participants to next
level services at the SBDC
GOAL = 15 New and Growing Businesses
Outreach— 500+ people reached through weekly community orientations, a
referral partner network, client -facing website, and social media marketing.
Training — 100 people will participate in our First Step to Business course
(monthly), drill down workshops on money, marketing and management (twice a
month), the Profit Mastery Course (quarterly) and the annual Coast Works
Entrepreneurship Intensive.
One on One Technical Support— Over 1,,000 hours of one-on-
one support. At least 25 participants will get io+ hours of intensive technical support
(lo First Step graduates, to Coast Works participants, and 5 existing early stage
businesses).
la
Impact: WIN for the Community
More people will learn about, and have access to,
entrepreneurship and small business training and
support.
N
Impact: Win for the Local Economy
More people will launch new businesses, get early
stage businesses ready to grow, and be on a pathway
to scale with the SBDC support; small local businesses
will diversify and add resilience to the local economy.
Impact: Win for the North Peninsula SBDC
Enhance the SBDC's outreach and visibility
Help the SBDC reach deeper into underserved
communities
• Allow the SBDC
to leverage
CIE
hours/outcomes to
stay on mission
and exceed
its
required deliverables
Build a pipeline of more diverse "grow ready" SBDC
clients
0
Impact: Win for CIE
• Links CIE to a well -established and sustainable partner
• Leverages WSU and the SBDC business support
resources for the benefit of CIE clients
Moves CIE from "Phase 1" (Coast Works competitions)
to "Phase 2" (ongoing local training and TA)
Presents opportunities to scale the
centers in WSBDCs network — both
model with the other
rural and urban
How You Can Contribute
$55,000 in non -Federal local match funding
• Stakeholders to serve on an advisory board
• CBO/agency referral partners
• Volunteer trainers and mentors
Our UVP
Experience
• We designed the onramp model and developed proof -of -concept.
• Since our launch in 2013: s,000 participants, over soo new businesses creating over
120 jobs.
Local Knowledge
• Five years on the ground in the region working on the Coast Works initiative.
• go+ current clients in the region through Coast Works and USDA wildcrafting initiatives.
• A growing network of strong and trusted partners.
Turn Key and Shovel Ready
Questions and Discussion
Mike Skinner -CIE
(206) 235-6029
mike.skinner@cie-nw.or�
Duane Fladland - WSBDC
(509) 993-0556
duane.fladland@wsbdc.or�
.;G� POR-T-ANGELES CITY COUNCIL
WASH I N G T O N, u, S, MEMO
Date: July 16, 2019
To: City Council
From: Thomas Hunter, Director ofPublic Works & Utilities
Subject: Ranney Well and Support Building Re -Roof, Project WT0118 — Bid Rejection
Summary: The purpose of this memo is to reject the single bid received for the Ranney Well and
Support Building Re -Roof Project. This project will replace the roofing installed during the building
construction in 1977. Bids were opened on July 02, 2019, and one bid was received; it significantly
exceeded the available contract budget.
Bids were solicited using the MRSC Rosters. The North Peninsula Building Associations was notified.
Funding: Funds are available in the approved 2019 budget, for Water Utility capital projects, account
452-7388-594-6510 in the amount of $90,000.
Recommendation: Reject the single bid for the Ranney Well and Support Building Re -Roof, Project
WT0118.
Background / Analysis: The roof on the Ranney Well and Support Buildings is failing and has
exceeded expected life. Water is leaking, potentially causing damage to the structure and equipment.
This project will remove the existing roof material, install thermoplastic roofing membrane and crickets
for positive drainage.
Notice of the bid opportunity was advertised through the Municipal Research and Services Center
(MRSC) Rosters on June 14, 2019, and posted to the City website. A single bid was received and opened
on July 02, 2019. The single lowest responsible bidder was Spokane Roofing Company, LLC of Spokane,
WA, in the amount of $177,332.40. This amount significantly exceeds available funds and the engineer's
work estimate of $83,718.05. The single high bid is attributed to a lack of availability during the summer
season for contractors to perform this specialized work. This work will be re -bid at a later date.
Funding Overview: The total available project funds amount to $90,000, approved in the 2019 budget
for Water Utility capital projects account 452-7388-594-6510.
July 16, 2019 E - 33
-PORTANGELES
r�
lww� WASH I N G T O N, U.S,
CITY COUNCIL
MEMO
Date: July 16, 2018
To: City Council
From: Allyson Brekke, Department of Community and Economic Development Director
Subject: Fagade and Sign Contract Nos. 19-03A and 19-03B for Harbortowne, LLC
Summary: On June 26, 2019 the Planning Commission awarded Johanna Bartee, a governor of
Harbortowne, LLC a fagade grant for exterior improvements to the building located at 222 North Lincoln.
The building is within the redevelopment area along Railroad Avenue. As such, any grant contract
exceeding $25,000 requires authorization by City Council. Harbortowne, LLC has been awarded 29,761
by the Planning Commission for fagade improvements totaling $59,522 and $1,000 for sign
improvements totaling $2,000.
Funding: The proposals are for a total of $30,761 from the Fagade Improvement Program. The Fagade
Improvement Program is funded by Community Development Block Grant income. Funds for the
program are administered through a dedicated and restricted account in the general fund. The account is
restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following
year. An allocation of $120,000 was transferred for the years 2018 and 2019.
Recommendation: Approve and authorize the City Manager to sign Fagade and Sign Improvement
Program contracts with Harbortowne, LLC for Fagade Grant No. 19-03A and 19-03B for total contract
amounts of $29,761 and $1,000.
Background / Analysis:
In 2013 City Council amended the Ordinance creating and funding the Fagade and Sign Grant Program
allowing the creation of "redevelopment areas" that allow an increase in match beyond the typical
$10,000 maximum allowance. Following approval of the Ordinance 3476 and in conjunction with the
completion of the construction of Phase 1 of the Waterfront Transportation Improvement Project
(Railroad Avenue Esplanade) in 2013, City Council created the Railroad Avenue redevelopment area.
Fagade Grants have since been approved above the typical maximum for business located at 138 West
Railroad Avenue (Pacific Rim Hobby Shop) and 124 West Railroad Avenue (Bar Hop Brewing). The
Planning Commission has recommended Harbortowne, LLC be granted a $30,761 award with $30,761
matching funds for fagade and sign improvements totaling an estimated $61,522 for the HarborTowne
Marketplace in accordance with Ordinance 3476 on June 26, 2019.
Funding Overview: The proposal is for $30,761 from the Fagade Improvement Program. The Fagade
Improvement Program is funded by Community Development Block Grant income. Funds for the
program are administered through a dedicated and restricted account in the general fund. The account is
restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following
year. An allocation of $120,000 was transferred for the years 2018 and 2019.
Attachment A: Grant Contracts FSG 19-03A and 19-03B
July 16, 2019 E - 34
GRANT PROGRAM AGREEMENT
BETWEEN
City of Port Angeles and
Harbortowne, LLC
This agreement is made between the City of Port Angeles, a non -charter code city and municipal
corporation of the State of Washington ("City") and Harbortowne, LLC ("Grantee") for the
facade improvement project described in this document and its attachments ("Project").
WHEREAS, the City has allocated Community Development Block Grant (CDBG)
program income to a facade improvement and rehabilitation grant program, which is a CDBG-
eligible activity; and
WHEREAS, the City has awarded a grant to reimburse a part of the costs of facade
improvements for the property located at 222 North Lincoln Street, Port Angeles; Parcel
Number 063000500010; and
WHEREAS, the Grantee has agreed to perform the work to improve the facade of the
above described property;
NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and
conditions regarding the above mentioned property to be improved using City funds through the
Facade Grant Program:
1. SCOPE OF SERVICES
The Grantee will complete in a satisfactory and proper manner as determined by the City the
work described in the Project Overview. A listing of detailed project tasks is in the Facade
Grant Application No. 19-03A.
PROJECT OVERVIEW
Grantee: Harbortowne, LLC
Grant No. 19-03A
Section A: Brief Description
Funds will be used in masonry repairs, replacement of exterior doors at lincoln and historic
depot entrances; replacement of lower level service window; and prep and painting of the entire
building exterior
Budget Category
Goals/Expected Results/Products: Improvements to the building's exterior
21AGeneralAdmin
The project is anticipated to result in facade improvements that will
enhance the physical appearance, accessibility, and overall value of the
building as well as surrounding areas.
July 16, 2019 E - 35
2. GRANTEE'S OBLIGATIONS
The Grantee warrants that they are the owner of the above property or has written permission
from the Owner of the property to perform the proposed improvements described in the Project
Overview and Scope of Work and Budget and incorporated herein by reference.
Grantee agrees to complete work described in the attached Application within ONE HUNDRED
EIGHTY (180) days after the effective date. In the event the Director of Community and
Economic Development finds that the Grantee has commenced the work with reasonable
diligence but, due to factors beyond its reasonable control, the Grantee is unable to complete the
work within 180 days, the City Manager is authorized to extend the time to complete the work.
All fagade improvements shall be consistent with zoning and building codes currently in effect
for the City. The Grantee shall assure that any permit or review necessary under City ordinances
shall be approved prior to beginning the work on the fagade improvement begins.
The Grantee shall be responsible for the construction and management of the entire project.
Once complete, if the fagade improvements are maintained for at least five years, the Grantee is
not obligated to repay any part of the grant to the CITY. If it is determined, at the City's sole
discretion, that the fagade improvements are not maintained for at least five years after
completion, the Grantee shall immediately repay to the CITY the amount of the grant, less 20%
of the amount for each year the fagade improvements were maintained
3. BUDGET
The City will reimburse to the Grantee the amount of 50% or $29,761, whichever is less, for
eligible incurred costs and expenses for the Project according to the budget shown on the Scope
of Work and Budget. Only the work that is outlined in the Project Overview and included in
Facade Grant Application No. 19-03A will be eligible for reimbursement.
It is understood that this agreement is funded with CDBG program income funds. The Grantee
acknowledges and agrees that the funds must be used only for CDBG-eligible expenditures as
proposed in Facade Grant Application No. 19-03A and approved by the City Planning
Commission.
SCOPE OF WORK AND BUDGET
Grantee: Harbortowne, LLC
Grant No. 19-03A
Section C: Project Scope and Budget
Budget Category
Project
Project
Applicant's
City
Activities
Totals
Contribution
Contribution
21AGeneralAdmin
Materials and
$59,552
$29,761
$29,761
Labor
July 16, 2019 E - 36
4. PAYMENT
Disbursement of funds shall be made only after the Project is complete and certified by City staff
to be in compliance with the approved design. The work must also adhere to any required
inspections before funds are disbursed for reimbursement. All documentation for payment must
be provided at one time to the City for one payout, and the receipts must be provided no later
than six (6) months after the application has been approved or as stipulated in the request for an
extension. Payment will be made to the Grantee by the City within four weeks after City deems
all project costs and documentation to be complete. Payment shall be made only to the Grantee.
The Grantee's request for reimbursement must include itemized invoices detailing the work
completed and materials purchased, with proof that payments in full have been made to
Contractors and vendors, if applicable.
Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay
the Contractor for work performed for the Grantee under this Program. This agreement shall not
be construed or deemed to be an agreement for the benefit of any third party or parties, and no
third party shall have any claim or right of action hereunder for any cause whatsoever.
Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under
this agreement, including labor and materials, shall not exceed the maximum sum of $29,761.00.
The budget for labor and materials is outlined in the Scope of Work and Budget. Budgets for
each line item may be modified upon mutual agreement between the two parties, but in any
event, the total payment to Grantee shall not exceed $29,761.
5. GENERAL CONDITIONS
A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and
local laws, regulations, and policies, governing the funds provided under this agreement.
B. Effective Date. Grant was approved by the City Council on July 16, 2019 which is the
effective date of this agreement.
C. Independent Contractor. Nothing contained in this agreement is intended to, or will be
construed in any manner, as creating or establishing the relationship of employer/employee
between the parties. The Grantee will at all times remain an "independent contractor" with
respect to the services to be performed under this agreement. The City will be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance
and Workers' Compensation Insurance, as the Grantee is an independent contractor.
D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any
and all claims, actions, suits, charges and judgments whatsoever that arise out of the Grantee's
performance or nonperformance of the services or subject matter called for in this agreement.
E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance
Coverage for all of its employees involved in the performance of this agreement.
F. Contract with Contractor. Each contractor who is performing the work approved for this
Project shall have a valid State of Washington Contractor's License.
July 16, 2019 E - 37
G. Labor Code/Prevailing Wage. Grantee acknowledges and agrees that the Grantee's
improvements to be constructed with the proceeds of the grant constitute construction, alteration,
demolition, installation, or repair work done under contract and paid for in whole or in part out
of public funds. Grantee shall comply with all requirements of applicable federal, state and local
laws and regulations pertaining to labor standards and payment of prevailing wages (collectively,
"Prevailing Wage Laws")
Grantee shall (i) require its contractors and subcontractors to submit certified copies of payroll
records to Grantee; (ii) maintain complete copies of such certified payroll records; and (iii) make
such records available to City and its designees for inspection and copying during regular
business hours.
Grantee shall defend, indemnify and hold harmless the City and its officers, employees,
volunteers, agents and representatives from and against any and all present and future claims,
arising out of or in any way connected with Grantee's obligation to comply with all Prevailing
Wage Laws, including all claims that may be made by contractors, subcontractors or other third
party claimants.
H. Funding Source Recognition. tion. The Grantee will insure recognition of the roles of the City
in providing services through this agreement.
I. Suspension or Termination. The City may suspend or terminate this agreement if the City
determines, at its sole discretion, that the Grantee has materially failed to comply with any terms
of this agreement, which include (but are not limited to) the following:
• Failure to comply with any of the rules, regulations or provisions referred to herein,
or such statutes, regulations, guidelines, policies or directives as may become
applicable at any time;
• Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its
obligations under this agreement; or
• Submission by the Grantee to the City of reports that are incorrect or incomplete in
any material respect.
6. ADMINISTRATIVE REQUIREMENTS
A. Financial Management Accounting Standards. The Grantee agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
B. Documentation and Record Keeping_ The Grantee will maintain thorough records
pertinent to the activities to be funded under this agreement, including records adequate to
document that the funds were expended on CDBG-eligible activities.
C. Access to Records and Retention. All such records and all other records pertinent to the
work undertaken under this agreement will be retained by the Grantee for a period of six years
after the City's final audit of Project, unless a longer period is required to resolve audit findings
or litigation. In such cases, the City will request a longer period of record retention.
July 16, 2019 E - 38
D. Audits and Inspections. All Grantee records with respect to any matters covered by this
agreement will be made available to the City and duly authorized officials of the state and federal
government, at any time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days after
receipt by the Grantee. Failure of the Grantee to comply with the above audit requirements will
constitute a violation of this agreement and may result in the withholding of future payments.
E. Reporting. The Grantee, at such times and in such forms as the City may require, will
furnish the City such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in
connection therewith, and any other matters covered by this agreement.
7. PERFORMANCE WAIVER
The City's failure to act with respect to a breach by the Grantee does not waive its right to act
with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any
right or provision will not constitute a waiver of such right or provision.
8. ENTIRE AGREEMENT
This document states the entire agreement between the City and the Grantee for the use of funds
received under the approval of Facade Grant Application No. 19-03A and it supersedes all
prior communications and proposals, whether electronic, oral, or written between the City and
the Grantee with respect to this agreement.
IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the date
and year last written below.
CITY OF PORT ANGELES:
By: , City Manager
Date:
Approved as to form:
William E. Bloor, City Attorney
GRANTEE: Harbortowne, LLC
By: , Governor
Date:
July 16,2019 E-39
t2 � PORTANGELES CITY COUNCIL
WASH I N G T o N, U.S, MEMO
Date: July 16, 2019
To: City Council
From: Allyson Brekke, Director of Community & Economic Development and
William Bloor, City Attorney
Subject: Hearing Examiner Rules and Procedures
Summary: The Municipal Code contains a provision for the adoption of Rules and Procedures for the
Hearing Examiner, subject to the approval of City Council. The attached Resolution and exhibit is
drafted to make such Rules and Procedures effective for future public hearings for administrative
decisions and appeals before the Examiner.
Funding: No additional cost.
Recommendation: Pass Resolution.
Background / Analysis:
The Port Angeles Municipal Code (PAMC) contains a provision for the appointment and authority of
Hearing Examiner to hear and decide land use actions and appeals of land use and other administrative
decisions. The City established the Hearing Examiner system in amendments to Chapter 2.18 of the
PAMC with a provision allowing the Examiner to write Rules and Procedures to conduct those hearings,
subject to Council approval. The City's contract Examiner Sound Law Center drafted Rules and
Procedures which have been reviewed by City staff, and attached to the proposed Resolution.
Rules and Procedures give participants in public hearings before the Examiner an expectation of how
such hearings will be conducted, guide the submittal of documents and testimony, and establish order to
the overall process of quasi-judicial decision -making and appeals of administrative decisions.
Funding Overview:
No additional funding requested.
July 16,2019 H-1
RULES OF PROCEDURE FOR
PROCEEDINGS BEFORE THE HEARING EXAMINER
OF THE CITY OF PORT ANGELES, WASHINGTON
CHAPTER I:
HEARINGS ON PERMIT APPLICATIONS
This Chapter applies to open record hearings on land use applications.
SECTION 1.1: DEFINITIONS
"PAMC" means the Port Angeles Municipal Code.
"Appellant" means a person, organization, association, or other similar group who files a
complete and timely appeal of a decision or other appealable action in accordance with the Port
Angeles Municipal Code.
"Applicant" means a person (or persons) who is the owner of the subject property or the
authorized representative of the owner of the subject property, and who has applied for a land
use permit.
"Calendar Day" means each day of the calendar week. When the last day of a stated period
should fall on a Saturday, Sunday, or National, State, or City holiday, the stated period shall run
until the end of the following working day.
"City" means the City of Port Angeles, Washington.
"City Council" means the Port Angeles City Council.
"Clerk of the Hearing Examiner" means a person designated by the City of Port Angeles to
assist the Hearing Examiner in his/her duties.
"Comprehensive Plan" means the Comprehensive Plan that has been adopted by the City of
Port Angeles.
"County" means Clallam County, Washington.
"Ex parte communication" means written or oral communications to the Hearing Examiner about
a matter pending before the Hearing Examiner, not included in the record and made outside of a
hearing.
"Hearing" means the proceeding at which the public has the opportunity to provide written and
oral testimony and the testimony becomes part of the record. The hearing creates the record
through testimony and submission of evidence and information.
"Hearing Examiner" or "Examiner" means the Hearing Examiner or the Hearing Examiner Pro
Tempore of the City of Port Angeles.
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page I of 18
July 16,2019 H - 2
"Interested Person" means any individual, partnership, corporation, association, or public or
private organization of any character that may be affected by proceedings before the Hearing
Examiner and shall include any party in a contested case. The City's administrative staff shall
be considered an Interested Person and shall have the same rights as any other Interested
Person.
"Motion" means an oral request during the course of a hearing or a written request made to the
Hearing Examiner for an order or other ruling.
"Notice of Decision" means the written document distributed by the City that communicates a
decision or recommendation on an action before the Hearing Examiner. RCW 36.708.130. The
date on which a land use decision is issued is three days after a written decision or
recommendation is mailed by the City or, if not mailed, the date on which the City provides
notice that a written decision or recommendation is publicly available. RCW 36.70C.040(a).
"Open Record Appeal Hearing" means an administrative hearing that creates the record on
appeal through written and oral testimony and submission of evidence and information.
"Open Record Hearing" means a hearing held under chapter 36.70B RCW and conducted by
the Port Angeles Hearing Examiner who is authorized by the City to conduct such hearings, that
creates the record through testimony and submission of evidence and information, under
procedures prescribed by the City by ordinance or resolution.
"Order" means a written determination of the Hearing Examiner, which directs a party to the
proceedings to act or to refrain from acting.
"Person" means any individual, firm, association, partnership, corporation or any entity, public or
private.
"Party of record" means:
a. A person who has testified at the open record hearing on the application, or who
submitted substantive written comments on the application (excluding persons who
have only signed petitions or mechanically produced form letters), or who, prior to
the rendering of the decision, requested notice of the decision. RCW 36.708.130.
b. The applicant, or applicant's representative;
c. The property tax payer as identified by the records available from the Clallam County
assessor's office;
d. The City's administrative staff.
"Record" means the oral testimony and written exhibits submitted at a hearing. The electronic
recording of the proceeding shall be included as part of the record. At the discretion and order
of the Hearing Examiner, the record may be supplemented after the closing of testimony.
"RCW" means the Revised Code of Washington.
"Staff Report" means the document prepared by the City Planning staff..
"Working Day" means any day for which the City's offices are open for normal business matters.
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page 2 of 18
July 16,2019 H - 3
SECTION 1.2: JURISDICTION
The City Council has authorized the Hearing Examiner to prescribe rules and regulation for the
conduct of hearings.
The Hearing Examiner's jurisdiction is limited to those issues where ordinance or other
appropriate authority grants the Hearing Examiner the authority to hold hearings, make
decisions or recommendations, and issue orders.
SECTION 1.3: EX PARTE COMMUNICATION
1.3.1 No person, nor his or her agent, employee, or representative, who is interested in a
particular petition or application currently pending before the Hearing Examiner shall
communicate ex parte, directly or indirectly, with the Hearing Examiner concerning the
merits of that or a related petition or application. This rule shall not prohibit ex parte
communication concerning procedural matters. All allowed ex parte procedural
communications shall be directed to the Clerk of the Examiner. Any material not
submitted in this manner will not be considered a part of the record established on that
application or petition.
1.3.2 The Hearing Examiner shall not communicate ex parte directly or indirectly with any
interested person, nor his or her agent, employee, or representative, with regard to the
merits of a petition or application that is pending before the Hearing Examiner, or a
factually related petition or application.
1.3.3 If prohibited ex parte communication is made to or by the Hearing Examiner, such
communication shall be publicly disclosed, and proper discretion shall be exercised by
the Hearing Examiner on whether to disqualify himself or herself as Examiner for that
particular hearing.
SECTION 1.4: NATURE OF PROCEEDINGS
1.4.1 Expeditious Proceedings
It is the policy of the Office of the Hearing Examiner that, to the extent practicable and
consistent with requirements of law, hearings shall be conducted expeditiously. In the
conduct of such proceedings the Hearing Examiner, City staff, and all parties, or their
agents, shall make every effort at each stage of a proceeding to avoid delay.
1.4.2 Frequency
The Clerk of the Examiner shall schedule hearings in coordination with the Hearing
Examiner. There may be more than one case scheduled to commence at the same time,
and in such event the Hearing Examiner shall have discretion in setting the agenda.
1.4.3 Format
The format for a hearing will be of an informal nature yet designed in such a way that the
evidence and facts relevant to a particular proceeding become available to the Hearing
Examiner and easily ascertainable by a reviewing body. The format will allow
development of a record by parties.
1.4.4 Site Visit
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page 3 of 18
July 16,2019 H - 4
When necessary in the judgment of the Hearing Examiner, the Hearing Examiner may
inspect a site prior or subsequent to the hearing. The site visit is not part of the record.
Failure to inspect the site will not render the Hearing Examiner's decision void.
1.4.5 Record of Hearing
a. The City shall make an electronic recording of all hearings in an audio format.
Hearings shall be electronically recorded and such recordings shall be a part of the
record. No minutes of the hearing will be kept. Copies of the electronic recordings
of a particular proceeding shall be made available to the public within three (3)
working days of a request. The requester shall pay the reasonable cost of such
copying.
b. Copies of any written materials in the record may be obtained by any interested
person who shall be responsible for paying the cost of reproducing such material.
1.4.6 Computation of Time
Computation of any period of time prescribed or allowed by these rules, ordinances of
the City of Port Angeles, and laws of the State of Washington shall begin with the first
day following that on which the act or event initiating such period of time shall have
occurred. When the last day of the period so computed is a Saturday, Sunday, or a
national, state, or City holiday, the period shall run until the end of the next following
working day.
SECTION 1.5: RIGHTS AND RESPONSIBILITIES OF PARTIES
1.5.1 Rights of City
The City staff shall have the right to present evidence and testimony, object, and make
motions, arguments, recommendations, and all other rights essential to a fair hearing.
1.5.2 Rights of Applicant
Every applicant shall have the right of notice, cross-examination, presentation of
evidence, objection, motion, argument, and all other rights essential to a fair hearing.
Further, an applicant shall have the right to timely access to the City staff report.
The Hearing Examiner may limit the time allowed to parties testifying on an equal basis,
may establish time limits for initial or rebuttal evidence, and may limit the number of
witnesses to be heard. Cross-examination is permitted as necessary for a full disclosure
of the facts, but the Hearing Examiner shall control the amount and style of cross-
examination.
1.5.3 Rights of Parties of Record
Every party of record shall have the right to present evidence and testimony at hearings.
The right of persons to cross-examine, object, and submit motions and arguments shall
be at the discretion of the Hearing Examiner. The Hearing Examiner may impose
reasonable limitations on the number of witnesses heard, and the nature and length of
their testimony.
1.5.4 Responsibilities of City Staff
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The City staff shall provide a report consistent with the provisions of Rule 1.7.6, provide
notice of hearings, present materials at the hearings, and provide documentation
relevant to the case. Staff reports should be available to the public five (5) calendar
days before the hearing.
1.5.5 Responsibilities of Applicant
Whenever possible the Applicant shall provide the Hearing Examiner with material that
supports his or her case prior to the hearing, be prepared for questions by the Hearing
Examiner, and treat all who participate in these proceedings courteously. All supporting
materials shall be provided to the Hearing Examiner and City Planning Staff a minimum
of five (5) calendar days before the hearing.
1.5.6 Responsibilities of All Participants, Witness and Observers
Parties, witnesses, or observers shall conduct themselves with civility and deal
courteously with all who participate in the proceedings. Failure to do so will result in
removal from the hearing at the discretion of the Hearing Examiner.
SECTION 1.6: PRESIDING OFFICIALS
1.6.1 Presiding Officials
a. The Hearing Examiner shall preside over the hearings.
b. The Hearing Examiner shall have all of the authority and duties as granted to him or
her in state statutes, the PAMC, and other local ordinances. Included in the duties of
the Hearing Examiner are the following: to conduct fair and impartial hearings, to
take all necessary action to avoid delay in the disposition of proceedings, and to
maintain order. The Hearing Examiner shall have all powers necessary to that end,
including the following:
i. To administer oaths and affirmations;
ii. To rule upon offers of proof and receive evidence;
iii. To regulate the course of the hearings and the conduct of the parties and
their agents;
iv. To question any party presenting testimony at the hearing;
v. To hold conferences for settlement, simplification of the issues, or any other
proper purpose;
vi. To require briefs on legal issues;
vii. To allow limited discovery if it is not unduly burdensome, will not
unnecessarily delay the proceedings, and the information is not otherwise
available;
viii. To consider and rule upon all procedural and other motions appropriate to the
proceedings; and
ix. To make and file recommendations or decisions.
c. In the performance of his or her adjudicative functions, the Hearing Examiner shall
not be subject to the supervision or direction of any elected official, officer, employee
or agent of any municipal department.
1.6.2 Presence of Leaal Counsel at Hearinas or Public Meetinas
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a. All parties participating in the hearings may be represented at the hearings by legal
counsel of their choice.
b. At the request of any department and discretion of the Hearing Examiner, a
representative of the City Attorney's Office may be present at the hearings or public
meetings to advise on matters of law and procedure.
c. Attorneys engaged in the representation of clients before the Hearing Examiner shall
conduct themselves in accordance with all applicable Rules of Professional Conduct,
including the display of courtesy to other members of the bar, witnesses, and all
other persons present in the hearing room.
d. All forms of legal authority including briefs, staff reports, and other legal memoranda
upon which a party of record will be relying or presenting at the hearing must be
submitted to the Hearing Examiner's office at least five (5) days in advance of the
scheduled hearing date. The above mentioned documents shall be available to the
public, at least five (5) days in advance of the scheduled hearing date.
SECTION 1.7: CONDUCT OF HEARINGS
1.7.1 Notice Requirements of Hearings and Filings
a. All notice, time requirements, and methods of notification shall be consistent with the
provisions as set forth in the PAMC, as applicable, in addition to the provisions of this
Section.
b. Affidavit of Notice: An affidavit attesting to the notice given of a hearing (including
dates and places of publication, and list of addresses) shall be part of each record.
1.7.2 Oath or Affirmation
All testimony before the Hearing Examiner shall be given under oath or affirmation to tell
the truth.
An interpreter acting on behalf of any interested person shall take an oath that a true
interpretation of the interested person's testimony shall be made.
1.7.3 Content of the Record
The record of a hearing conducted by the Hearing Examiner shall include, but not be
limited to, the following materials:
a. The application or petition;
b. The departmental staff report;
c. All evidence received, which shall include oral testimony given at the hearing, all
exhibits, other materials admitted as evidence, and any written material submitted
pursuant to Hearing Examiner order;
d. A statement of all materials officially noticed;
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e. A decision or a recommended decision containing the findings and conclusions of
the Hearing Examiner;
f. Recordings made on electronic equipment; and
g. An environmental determination made pursuant to the State Environmental Policy
Act of 1971 (SEPA) (if applicable).
1.7.5 Development of Record
A hearing usually will include, but not be limited to, the following elements:
a. A brief introductory statement of the Hearing Examiner's process;
b. A report by City staff that may include introduction of the request, reference to visual
aids, and a summary of the recommendation of the department;
c. Testimony by the applicant and cross-examination of the witnesses;
d. Testimony of interested parties;
e. Opportunity for cross-examination and rebuttal; and
f. An opportunity for questions by the Hearing Examiner.
1.7.6 Content and Form of Staff Reports
The City staff report on a land use application should include the following, if relevant to
the application:
a. A list of the names and addresses of the owner and applicant of the subject property
and his/her property interest in the property that is the subject of the hearing.
b. A brief summary of the requested action and the citation of the ordinance controlling
the request.
c. A common description of the subject property and a legal description of the subject
property.
d. A statement identifying applicable City zoning code regulations.
e. A technical data summary of the Comprehensive Plan designation and zoning
designation of the subject property; the current development of the subject property
and the adjoining properties; topographical information; geological and soils
information; information on the vegetation on the property; and any other relevant
scientific, environmental or engineering information.
f. The current access to the subject property and the proposed access to the subject
property.
g. An in-depth analysis of the proposed project. This analysis may include, but not be
limited to, the following elements of review:
i. natural features;
ii. character and design, including population figures;
iii. human resources;
iv. housing;
v. economic development;
vi. transportation;
vii. community facilities, services and institutions;
viii. government jurisdiction boundaries;
ix. neighborhoods;
x. land use plans; and
A. land use regulations.
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h. A history of the requested action and a history and vicinity map of the development in
the surrounding properties. In making the analysis, the staff shall refer to applicable
ordinances as often as possible.
i. A summary of any other requested land use permits in the area.
j. A description of the compatibility and impact of the proposal on the existing
development and the probable character of the proposal.
k. A summary of the reports or recommendations of any other agencies consulted.
I. Appropriate maps of the subject property. If photographs of the site are available the
applicant is encouraged to provide color reproductions that shall be part of the staff
report.
m. The result of the determination pursuant to the State Environmental Policy Act.
n. Staffs conclusions and recommendations.
The staff report shall be filed with the Hearing Examiner at least five (5) calendar days
prior to the scheduled hearing and copies thereof mailed to the applicant and made
available for public inspection. Copies thereof shall be provided to all interested parties
upon payment of reproduction costs.
1.7.7 Continuances of Hearings
a. Hearing Examiner:
If the Hearing Examiner finds that more information is necessary in order to make a
decision or recommendation, or he or she is unable to hear all of the public
comments on the matter, the hearing may be continued to a specified date. If the
hearing is continued and the Hearing Examiner publicly announces the specific date,
time, and place before adjournment, no further notice of the hearing need be given.
Continuances shall be consistent with the provisions of the PAMC but shall be
granted for a period of no longer than thirty (30) calendar days.
b. At the Request of a Party
Any party of record may request continuance of a hearing. The request, if made prior
to the hearing, must be in writing to the Hearing Examiner and to the City and state
reasonable grounds for a continuance. If the request is made orally at the hearing it
must be based on reasonable grounds. The Hearing Examiner shall have discretion
to grant or deny the request for continuance.
1.7.8 Evidence
a. Burden of proof. In each proceeding, the applicant shall have the burden of proof to
show compliance with applicable laws and regulations of Washington State and the
City of Port Angeles.
b. Admissibility. The hearing generally will not be conducted in strict adherence to
Rules of Evidence. Any relevant evidence shall be admitted if it is the type that
possesses probative value commonly accepted by reasonably prudent persons in
the conduct of their affairs. The rules of privilege shall be effective to the extent
recognized by law. The Hearing Examiner shall have discretion on the admissibility
of all evidence.
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c. Copies. Documentary evidence may be received in the form of copies of excerpts, if
the original is not readily available. Upon request, parties shall be given an
opportunity to compare the copy with the original. It is advisable to provide extra
copies of all documents to the Hearing Examiner.
d. Judicial notice. The Hearing Examiner may take judicial notice of judicially
cognizable facts and may take notice of general, technical, or scientific facts within
his or her specialized knowledge. The Hearing Examiner shall not take notice of
disputed adjudicative facts that are at the center of a particular proceeding.
e. The Hearing Examiner may request a document to be filed after the close of public
testimony. Only those documents referred to at the hearing may be submitted and
only those specifically requested by the Hearing Examiner. Additional evidence may
only be submitted upon a Request for Reconsideration based on new evidence not
reasonably available at the time of the hearing. If additional evidence is submitted
with a Request for Reconsideration, it will be considered only upon a showing of
significant relevance and good cause for delay in its submission. All parties of record
will be given notice of the consideration of such evidence and granted an opportunity
to review such evidence and file rebuttal arguments.
All parties will be allowed opportunity to make a record of evidence admitted or
denied during the course of the hearing. This record shall include offers of proof.
SECTION 1.8: WITHDRAWAL OF APPLICATION
1.8.1 Withdrawal Prior to Notice of Hearing
If an applicant provides written notification to the City of a request to withdraw the
application before official notice of the hearing is given, the withdrawal shall be granted
and the hearing will not be held.
1.8.2 Withdrawal Made Any Other Time
Withdrawal requests made at any time other than that mentioned in Section 1.8.1 shall
be granted at the sole discretion of the Hearing Examiner.
1.8.3 Refund of Application Costs Upon Withdrawal
Upon withdrawal of the application, refund of any costs associated with the application
process shall be at the sole discretion of the City.
SECTION 1.9: DECISIONS AND RECOMMENDATIONS
1.9.1 Written Decisions or Recommendation
For applications on which the Hearing Examiner has final approval authority, a written
report of findings, conclusions, and decision shall be sent to all parties of record. The
Hearing Examiner's decision or recommendation shall be submitted within ten (10)
working days following the conclusion of all testimony and hearings, unless a longer
period is mutually agreed to by the City, Applicant, and Hearing Examiner. The
findings, conclusions and decision or recommendation may indicate how the decision or
recommendation carries out the goals, policies, plans, and requirements of the PAMC,
and other policies and objectives of the City.
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1.9.2 Content of Decision or Recommendation
A decision or recommendation shall include a statement of:
a. The Hearing Examiner's decision;
b. The nature and background of the proceeding.
c. Findings. The findings shall be based exclusively on the evidence presented in the
hearing and those matters officially noticed. The findings shall consist of a concise
statement of each fact found to support the review criteria. A statement of any
threshold determination made under chapter 43.21 RCW shall be included.
d. Conclusions. Conclusions shall include a resolution of the review criteria based upon
the findings. The conclusions may reference legal criteria, if applicable. The
conclusions may make reference to the Comprehensive Plan, as well as to the effect
of both approval and denial on property in the vicinity, on businesses, if relevant, and
on the general public.
e. The appropriate rule, order, or relief. The decision or recommendation shall be based
upon a consideration of the whole record and supported by reliable, probative, and
substantial evidence. All decisions may include conditions of approval, including the
time limit after which any approval shall expire if not utilized.
1.9.3 Procedure for Reopening Hearing
a. At any time prior to the filing of the final decision or recommendation, the Hearing
Examiner may reopen the proceeding for the reception of further evidence. All
parties of record who participate at the hearing shall be given notice of the
consideration of such evidence and granted an opportunity to review such evidence
and file rebuttal arguments.
b. If within ten (10) calendar days after the hearing any party of record petitions the
Hearing Examiner for a reopening of the hearing, the Hearing Examiner shall have
discretion to reopen the hearing to consider new testimony or new evidence that was
unavailable at the time of the hearing.
c. Reconsideration [Reservedl
1.9.4 Correction of Clerical Errors
Any party of record who participated at the hearing may request at any time correction of
a clerical error in the decision by notifying the Clerk to the Hearing Examiner of the error
and proposed correction. The Hearing Examiner shall have discretion to issue a
corrected decision. Such a corrected decision shall not stay the effect of a decision or
substance of the conclusions of the Hearing Examiner's decision.
SECTION 1.10: APPEALS OF DECISIONS
The decision of the hearing examiner shall be final unless an appeal is filed pursuant to the
PAMC.
SECTION 1.11: CONFLICTS
These Rules of Procedure are adopted under the authority granted by the Port Angeles City
Council to supplement the requirements set forth in the PAMC. Any conflict between the rules
and the provisions of the PAMC will be decided consistent with the provisions of the PAMC.
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CHAPTER II:
RULES OF APPEAL OF ADMINISTRATIVE DECISIONS
This chapter applies to appeals of administrative decisions that affirm, reverse, or remand a
land use permit application.
SECTION 2.1: DEFINITIONS
"PAMC" means the Port Angeles Municipal Code.
"Appellant" means a person, organization, association, or other similar group who files a
complete and timely appeal of a decision or other appealable action in accordance with the Port
Angeles Municipal Code.
"Applicant" means a person (or persons) who is the owner of the subject property or the
authorized representative of the owner of the subject property, and who has applied for a land
use permit.
"Calendar Day" means each day of the calendar week. When the last day of a stated period
should fall on a Saturday, Sunday, or National, State, or City holiday, the stated period shall run
until the end of the following working day.
"City" means the City of Port Angeles, Washington.
"City Council" means the Port Angeles City Council.
"Clerk to the Hearing Examiner" means a person designated by the City of Port Angeles to
assist the Hearing Examiner in his/her duties.
"Comprehensive Plan" means the Comprehensive Plan that has been adopted by the City of
Port Angeles.
"County" means Clallam County, Washington.
"Ex parte communication" means written or oral communications to the Hearing Examiner about
a matter pending before the Hearing Examiner, not included in the record and made outside of a
hearing.
"Hearing" means the proceeding at which the public has the opportunity to provide written and
oral testimony and the testimony becomes part of the record. The hearing creates the record
through testimony and submission of evidence and information.
"Hearing Examiner" means the Hearing Examiner or the Hearing Examiner Pro Tempore of the
City of Port Angeles.
"Interested Person" means any individual, partnership, corporation, association, or public or
private organization of any character that may be affected by proceedings before the Hearing
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Examiner and shall include any party in a contested case. The City's administrative staff shall
be considered an Interested Person and shall have the same rights as any other Interested
Person.
"Motion" means an oral request during the course of a hearing or a written request made to the
Hearing Examiner for an order or other ruling.
"Notice of Decision" means the written document distributed by the City that communicates a
decision or recommendation on an action before the Hearing Examiner. RCW 36.708.130. The
date on which a land use decision is issued is three days after a written decision or
recommendation is mailed by the City or, if not mailed, the date on which the City provides
notice that a written decision or recommendation is publicly available. RCW 36.70C.040(a).
"Open Record Appeal Hearing" means an administrative hearing that creates the record on
appeal through written and oral testimony and submission of evidence and information.
"Open Record Hearing" means a hearing held under chapter 36.70B RCW and conducted by
the Port Angeles Hearing Examiner who is authorized by the City to conduct such hearings, that
creates the record through testimony and submission of evidence and information, under
procedures prescribed by the City by ordinance or resolution.
"Order" means a written determination of the Hearing Examiner, which directs a party to the
proceedings to act or to refrain from acting.
"Person" means any individual, firm, association, partnership, corporation or any entity, public or
private.
"Party of record" means:
a. A person who has testified at the open record hearing on the application, or who
submitted substantive written comments on the application (excluding persons who
have only signed petitions or mechanically produced form letters), or who, prior to
the rendering of the decision, requested notice of the decision. RCW 36.708.130.
b. The applicant, or applicant's representative;
c. The property tax payer as identified by the records available from the County
assessor's office;
d. The City's administrative staff.
"Record" means the oral testimony and written exhibits submitted at a hearing. The electronic
recording of the proceeding shall be included as part of the record. At the discretion and order
of the Hearing Examiner, the record may be supplemented after the closing of testimony.
"RCW" means the Revised Code of Washington.
"Staff Report" means the document prepared by the City's Planning staff.
"Working Day" means any day for which the City's offices are open for normal business matters.
SECTION 2.2: PRESIDING OFFICIALS
2.2.1 Presiding Officials
a. The Hearing Examiner shall preside over the hearings.
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b. The Hearing Examiner shall have all of the authority and duties as granted to him or
her in state statutes, the PAMC, and other local ordinances. Included in the duties of
the Hearing Examiner are the following: to conduct fair and impartial hearings, to
take all necessary action to avoid delay in the disposition of proceedings, and to
maintain order. The Hearing Examiner shall have all powers necessary to that end,
including the following:
i.. To administer oaths and affirmations;
ii. To rule upon offers of proof and receive evidence;
iii. To regulate the course of the hearings and the conduct of the parties and their
agents;
iv. To question any party presenting testimony at the hearing;
v. To hold conferences for settlement, simplification of the issues, or any other
proper purpose;
vi. To require briefs on legal issues;
vii. To allow limited discovery if it is not unduly burdensome, will not unnecessarily
delay the proceedings, and the information is not otherwise available;
viii. To consider and rule upon all procedural and other motions appropriate to the
proceedings; and
ix. To make and file recommendations or decisions.
c. In the performance of his or her adjudicative functions, the Hearing Examiner shall
not be subject to the supervision or direction of any elected official, officer, employee
or agent of any municipal department.
SECTION 2.3: FILING
2.3.1 Compliance with Rules
All appeals must comply with the Rules and with the requirements established in the
applicable PAMC ordinance(s) and/or RCW 36.70C.040 (as it exists now or as
amended) under which the appeal is filed.
2.3.2 Timeliness
To be considered timely, an appeal from an administrative decision must be received by
the City no later than fifteen (15) days after the notice of the decision or after other notice
that the decision has been made and is appealable. Such an appeal must be filed with
the Clerk to the Examiner.
2.3.3 Fee
Appeals shall be accompanied by the appropriate filing fee as required by the PAMC
Fee Schedule.
2.3.4 Contents
All appeals shall be filed in accordance with the PAMC. An appeal shall be in writing
and should contain the following:
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a. A heading in the words: "Before the Hearing Examiner, or City Council", whichever is
appropriate.
b. A caption reading: "Appeal of " giving the names of all appellants participating
in the appeal;
c. A brief statement setting forth the legal interest of each of the appellants;
d. A brief statement in concise language of the specific action protested, together with
any material facts claimed to support the contentions of the appellant;
e. A brief statement in concise language of the relief sought, and the reasons why it is
claimed the protested action should be reversed, modified or otherwise set aside;
f. The signatures of all parties named as appellants, and their official mailing
addresses;
g. The verification (by declaration under penalty of perjury) of at least one appellant as
to the truth of the matters stated in the appeal.
2.3.5 Briefs
Briefs or other memoranda of law may be submitted by the parties in support of or in
response to an appeal. Each party is permitted one (1) primary brief not exceeding
fifteen (15) double-spaced pages in length. In addition, the appellant may submit a reply
brief not exceeding ten (10) pages in length. The Hearing Examiner may, at his or her
discretion, waive or modify these page limits at the request of either of the parties in
order to accommodate complex legal and factual issues.
Briefs must be limited to the specific issues set forth in the appellant's statement of
appeal.
2.3.6 Motions
Motions and responses to motions are not to exceed fifteen (15) double-spaced pages in
length without prior approval of the Hearing Examiner.
2.3.7 Proposed Findings and Conclusions
The Hearing Examiner may request proposed Findings and Conclusions to be submitted
at the option of the parties.
SECTION 2.4: DISMISSAL
2.4.1 An appeal may be dismissed without a hearing if the Hearing Examiner determines that
it fails to state a claim for which the Hearing Examiner has jurisdiction to grant relief, or it
is without merit on its face, frivolous, or brought merely to secure delay.
2.4.2 Any party may request dismissal of all or part of an appeal at any time with notice to all
parties. The Hearing Examiner may make a ruling on a motion to dismiss based upon
written arguments or may call for oral arguments.
2.4.3 When decision or action being appealed is withdrawn by the issuing department, the
appeal becomes moot and shall be dismissed.
SECTION 2.5: PREHEARING CONFERENCE
2.5.1 The Hearing Examiner may, on his or her own order, or at the request of a party, hold a
conference prior to the hearing to consider:
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a. Identification, clarification, and simplification of the issues;
b. Disclosure of witnesses to be called and exhibits to be presented;
c. Motions; and
d. Other matters deemed by the Hearing Examiner appropriate for the orderly and
expeditious disposition of the proceedings.
2.5.2 Prehearing conferences may be held by telephone conference call.
2.5.3 The Hearing Examiner shall give written or oral notice to all parties of any prehearing
conference.
2.5.4 All parties of record have the right to be represented at any prehearing conference.
Representation is not required.
2.5.5 Following the prehearing conference, the Hearing Examiner may issue an order reciting
the actions taken or ruling on motions made at the conference that shall be controlling
on all participants.
2.5.6 At the hearing the Hearing Examiner shall develop for the record the time, purpose and
result of the conference. If any orders have been issued they will be part of the record.
2.5.7 In the event that a prehearing conference is not held, the Hearing Examiner may issue a
prehearing order with procedural information including identification of the parties; date
and time of the hearing appeal; issues identified in the appeal statement; a request and
date for submission of lists of witnesses and documents; cross-examination of
witnesses; and an order of presentation.
2.5.8 Prehearing orders may not be appealed until the Hearing Examiner issues an appeal
decision.
SECTION 2.6: WITHDRAWAL
2.6.1 Only the appellant may withdraw an appeal.
2.6.2 Where an appeal is made by several persons, a group, organization, corporation, or
other entity, withdrawal shall be made by the person who had been designated as the
party representative.
2.6.3 An appellant's Request to Withdraw shall be granted as a matter of right and the appeal
dismissed.
2.6.4 Upon withdrawal of the appeal, refund of any costs associated with the appeal process
shall be at the discretion of the Hearing Examiner.
SECTION 2.7: PARTY REPRESENTATIVE
When a party consists of more than one individual, or is a group, organization, corporation, or
other entity, the party shall designate an individual to be its representative and inform the
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Hearing Examiner's office of the name, address, and telephone number of the designated
representative. The rights of such an appellant shall be exercised by the person designated as
the party representative. Notice or other communication to the party representative is
considered to be notice or communication to party.
SECTION 2.8: NOTICE OF HEARING
2.8.1 Contents
The Notice of Hearing should include:
a. Appellant name and project name (if applicable)
b. The legal authority and jurisdiction for the hearing;
c. The street address of the subject property or a description in non -legal terms of the
property's location.
d. A brief description of the decision of the Director that is being appealed.
e. A statement of the scope of the appeal including a summary of the specific errors
alleged in the letter of appeal.
f. The date, time and place of the appeal hearing before the Hearing Examiner.
2.8.2 Time
Notice of the hearing shall be given within the time required by applicable ordinance(s).
If the time for Notice of Hearing is not specified by the applicable ordinance(s), or
applicable ordinances conflict, minimum notice shall be fourteen (14) calendar days
before the scheduled hearing date.
2.8.3 Responsibility
The City shall be responsible for serving the Notice of Hearing for appeals.
2.8.4 Record of Notice
A copy of the Notice of Hearing shall be made part of each record.
SECTION 2.9: PARTIES' RIGHTS AND RESPONSIBILITIES
2.9.1 Although appellants and applicants have the right to be represented by an attorney,
representation by an attorney is not required.
2.9.2 Where a party has designated a representative, the representative shall exercise the
rights of the party.
2.9.3 Parties, witnesses, and observers shall conduct themselves with civility and deal
courteously with all who participate in the proceedings. Failure to do so will result in
removal from the hearing at the discretion of the Hearing Examiner.
SECTION 2.10: CONTINUANCES
2.10.1 Hearing Examiner
If the Hearing examiner finds that more information is necessary in order to make a
decision or recommendation, or he or she is unable to hear all of the public comments
on the matter, the hearing may be continued to a specified date. If the hearing is
continued and the Hearing Examiner publicly announces the specific date, time, and
place before adjournment, no further notice of the hearing need be given. Continuances
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page 16 of 18
July 16,2019 H-17
shall be consistent with the provisions of the PAMC but shall normally be granted for a
period of no longer than thirty (30) calendar days.
2.10.2 At the Request of a Party or Parties
Any party of record may request continuance of a hearing.
a. The request, if made prior to the hearing, must be in writing and state reasonable
grounds for a continuance.
b. The request for continuance must be submitted to the Hearing Examiner and all
parties of record a minimum of ten (10) days prior to the date of the hearing. Other
parties may submit a response to the request for continuance a minimum of five (5)
days prior to the date of hearing.
c. The parties may submit a joint request for continuance to the Hearing Examiner a
minimum of three (3) working days prior to the date of the hearing.
d. More than one request for continuance per party is disfavored.
e. If the request is made orally at the hearing it must be based on reasonable grounds.
f. The Hearing Examiner shall have discretion to grant or deny the request for
continuance.
SECTION 2.11: DEFAULT
The Hearing Examiner may dismiss an appeal by an Order of Default where the appellant,
without good cause, fails to appear or is unprepared to proceed at a scheduled and properly
noticed hearing.
SECTION 2.12: HEARING FORMAT
2.12.1 Appeal hearings, although generally informal in nature, shall have a structured format
and shall be conducted in a manner deemed by the Hearing Examiner to make the
relevant evidence most readily and efficiently available to the Hearing Examiner and to
provide the parties a fair opportunity for hearing.
2.12.2 The order of an appeal hearing will generally be as follows:
a. Hearing Examiner's introductory statement;
b. Appellant's argument;
c. Applicant's presentation;
d. City's presentation;
e. Rebuttal; and
f. Closing argument of parties.
2.12.3 Notwithstanding the provisions of the PAMC, the order of hearing may be modified or a
different order established as the Hearing Examiner deems necessary for a clear and
fair presentation. The order of the hearing may also be modified as agreed upon by the
parties, with the Hearing Examiner's approval.
2.12.4 The order of presentation at hearing shall not alter or shift any burden(s) or
presumption(s) established by applicable law(s).
SECTION 2.13: HEARING EXAMINER DECISION
A decision of the Hearing Examiner on appeal shall include, but not be limited to, a statement
regarding the following:
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page 17 of 18
July 16,2019 H-18
a. Background. The nature and background of the proceeding, including identification
of party representatives participating in the hearing, prehearing determinations, and
other similar information.
b. Findings. The individual facts that the Hearing Examiner finds relevant, credible, and
requisite to the decision, based on the record of proceedings.
c. Conclusions. Legal and factual conclusions based upon specific provisions of law
and the findings of fact.
d. Decision. The Hearing Examiner's decision as to outcome of the appeal (affirm
wholly or in part, reverse, or modify the decision appealed) based upon a
consideration of the whole record and supported by substantial evidence in the
record.
e. The Hearing Examiner shall hear evidence from all affected parties and shall render
a decision on the appeal within ten (10) working days of the close of the hearing
record.
SECTION 2.14: RECORD
2.14.1 The record of an appeal shall include:
a. The application or petition;
b. The departmental staff reports;
c. All evidence received which shall include oral testimony given at the hearing, all
exhibits, and other materials admitted as evidence;
d. A statement of all matters officially noticed;
e. A decision or a recommended decision containing the findings and conclusions of
the Hearing Examiner;
f. Recordings made on electronic equipment; and
g. An environmental determination made pursuant to the State Environmental Policy
Act of 1971 (SEPA)(if applicable).
2.14.2 The Hearing Examiner's administrative file on an appeal case may include other
information or materials that are not part of the evidentiary record.
SECTION 2.15: RECONSIDERATION fRESERVEDI
SECTION 2.16: CORRECTION OF CLERICAL ERRORS
Any party of record who participated at the hearing may request at any time correction of a
clerical error in the decision by notifying the Clerk to the Hearing Examiner of the error and
proposed correction. The Hearing Examiner shall have discretion to issue a corrected decision.
Such a corrected decision shall not stay the effect of a decision or substance of the conclusions
of the Hearing Examiner's decision.
RULES OF PROCEDURE FOR
LAND USE APPLICATIONS AND
APPEAL OF ADMINISTRATIVE DECISIONS (July 2018)
Page 18 of 18
July 16,2019 H-19
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port
Angeles, Washington, adopting Hearing Examiner Rules
and Procedures.
WHEREAS, the Port Angeles Municipal Code (PAMC) contains a provision for
the appointment and authority of Hearing Examiner to hear and decide land use actions
and appeals of land use and other administrative decisions; and
WHEREAS, the City Manager selected Sound Law Center as the entity to
provide Hearing Examiner services; and
WHEREAS, the Port Angeles Municipal Code allows the Examiner to draft
Rules and Procedures for conducting public hearings; and
WHEREAS, Sound Law Center in their capacity as the Hearing Examiner has
submitted Rules and Procedures in accordance with PAMC 2.18.070; and
WHEREAS, PAMC 2.18.070 states such Rules and Procedures are subject to
Council confirmation or amendment by resolution;
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Port
Angeles, Washington confirms the Rules and Procedures applicable to public hearings
before the Hearing Examiner, prepared by Sound Law Center and attached hereto as
Exhibit A.
PASSED by the City Council of the City of Port Angeles at a regular meeting of
Council held on the 16th day of July 2019.
ATTEST:
an
Kari Martinez -Bailey, City Clerk
APPROVED AS TO FORM:
By: _
William E. Bloor, City Attorney
-1-
Sissi Bruch, Mayor
July 16, 2019 H - 20
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CITY COUNCIL
MEMO
Date: July 16, 2019
To: City Council
From: Nathan West, City Manager, and William Bloor, City Attorney
Subject: Deadlines for Enacting Local Qualifying Taxes to Take Advantage of HB 1406
Summary: This year, Washington State enacted HB 1406. It authorizes cities to increase tax revenue to
be used for affordable housing. To obtain the greatest revenue increase under HB 1406, a city must
1) enact a "local qualifying tax" no later than July 28, 2020 and 2) declare its intention to
authorize the sales tax credit created by HB 1406 no later than January 28, 2020. This issue is
extremely time sensitive considering the ultimate deadline for implementation and available election
dates.
Funding: Funding for the special elections follows: 1) November 5, 2019 General Election-
$7,000-$12,000 total; 2) February 11, 2020 Special Election -possibly up to $70,000 if no other
jurisdiction is on the ballot; 3) April 28, 2020 Special Election -possible up to $70,000 if no other
jurisdiction is on the ballot. Election costs are distributed among participating jurisdictions based
on the number of races/measures each has on the ballot and the number of voters in each of the
participating jurisdictions.
Recommendation: Consider whether and when to adopt the attached two Resolutions: 1) one
Resolution provides for the submission to the voters of the City at the November general election
a proposition to impose a "qualifying local tax" of 0.1 percent for affordable and supportive
housing; 2) the second Resolution declares the Council's intent to authorize a 0.0146 percent
sales tax credit. The revenue generated by both resolutions is limited to the support of affordable
and supportive housing.
Background / Analysis: At the July 2, 2019 Council Meeting, a number of the Councilmembers
expressed an interest in enhancing the City's revenue stream for the purpose of affordable
housing. To collect the basic tax authorized by HB 1406, the City, not later than January 28,
2020, must declare its intention to authorize that tax. This issue is extremely time sensitive
considering the ultimate deadline for implementation and available election dates.
Additionally, to obtain the greatest revenue increase under the newly -enacted HB 1406, the City
must enact a "local qualifying tax" no later than July 28, 2020. HB 1406 identifies four different
taxes that qualify as a "local qualifying tax" for the purpose of funding affordable housing:
RCW 82.14.460, RCW 82.14.530, RCW 84.52.050, and RCW 84.52.105. The first two involve
a sales tax rate change and the second two involve property tax levies. All four require the City
Council to submit a ballot proposition to a vote of the people for approval. Staff recommends
the sales tax options considering associated costs will be shared with millions of individuals that
July 16,2019 H-21
visit our community annually. The deadlines that must be met for the City to place ballot
propositions before the voters at upcoming elections are the same for all four of the taxes.
Elections Between July 2019 and July 2020
As noted above, in order to take full advantage of the provisions of HB 1406, the City must enact
the "local qualifying tax" no later than July 28, 2020. Pursuant to RCW 29A.04.330(2) and
RCW 29A.04.311, the following elections will be held between July 2019 and July 2020:
August Primary Election:
August 6, 20191
November General Election:
November 5, 2019
February Special Election:
February 11, 2020
April Special Election:
April 28, 2020
The following table shows the filing deadlines and the dates taxes would take effect for each
election date.
Event
Election Date
November 5,
February 11,
April 28, 2020
2019
2020
Submission of
August 6, 2019
December 13,
February 11,
Resolution to
2019
2020
County Auditor
Date Increase
Sales taxes
Sales taxes
Both Sales taxes
Takes Effect
would increase
would increase
and property
April 1, 2020;
July 1, 2020;
taxes would
and property
and property
increase Jan. 1,
taxes would
taxes would
2021
increase Jan. 1,
increase Jan. 1,
2021
2021
In considering the foregoing, it is important to note that the deadlines shown above are the dates
on or before which the City must file its formal resolution and ballot title with the county
Auditor. A certain amount of time is required to prepare the resolution and for the City Council
to formally approve it.
The period of time necessary to formally approve the necessary resolutions is not subject to
statutory guidelines, and it can vary. A significant lead time could be required — the Council
may take time to evaluate and select from among the four different "local qualifying tax"
choices; may elect to conduct one or more public hearings, and may deliberate concerning the
precise wording of any ballot proposition to be submitted to the voters. In contrast, there is no
statutory requirement that deliberation over the options provided by HB 1406 must continue over
several council meetings. It is possible to deliberate and take final action within a single City
Council meeting.
1 The filing deadlines have already passed for this election.
July 16, 2019 H - 22
In regard to timing, note that it is much less expensive for the City to place a ballot proposition on a
general election ballot, rather than a special election ballot. The only general election that falls within the
time limits set by HB 1406 is the November 2019 election. The filing deadline for that election is August
6, 2019. Therefore, if the Council wants to place a ballot proposition on the general ballot, it will need to
act tonight, or will need to act at a special City Council meeting called prior to August 6.
Funding Overview: Funding for the special elections is as follows: 1) November 5, 2019
General Election-$7,000-$12,000 total; 2) February 11, 2020 Special Election -possibly up to
$70,000 if no other jurisdiction is on the ballot; 3) April 28, 2020 Special Election -possible up to
$70,000 if no other jurisdiction is on the ballot. Election costs are distributed among participating
jurisdictions based on the number of races/measures each has on the ballot and the number of
voters in each of the participating jurisdictions.
July 16,2019 H-23
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, providing for the submission to the voters of the City of a
Proposition to impose a qualifying local tax of 0.1 percent pursuant to
RCW 82.14.530 for affordable and supportive housing.
WHEREAS, the City Council for the City of Port Angeles, Washington desires to
implement a local sales tax in support of affordable or supportive housing; and
WHEREAS, the City of Port Angeles is struggling with affordable housing issues
because of a shortage of affordable housing; and
and
WHEREAS, many people are paying more than 50 or 60 percent of income on rent;
WHEREAS, people are living in places that are not meant to be housing, such as cars
or streets and others are on the verge of homelessness; and
WHEREAS, the revenue in this bill targets people who need it most; and
WHEREAS, the funds derived from a 0.1 percent sales tax is collected and distributed
locally, and
WHEREAS, fund from this sales tax shall be used only for the following purposes:
Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services; or
Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
WHEREAS, RCW 82.14.530 provides for the imposition of a 0.1 percent sale tax if
authorized by a ballot proposition approved by a majority of voters at an election held within the
taxing district; and
WHEREAS, the City Council has determined it is in the best interest of the City and its
residents to submit a proposition pursuant to RCW 82.14.530.
1
July 16, 2019 H - 24
BE IT RESOLVED by the City Council of the City of Port Angeles as follows:
Section 1. Pursuant to RCW 82.14.530, the Port Angeles City Council hereby calls for
the submission of a proposition to the qualified electors of the City asking whether the City
should impose a qualifying local tax of 0.1 percent pursuant to RCW 82.14.530, to be used only
for the following purposes:
Constructing affordable housing, which may include new units of affordable
housing within an existing structure, and facilities providing housing -related
services; or
Funding the operations and maintenance costs of new units of affordable housing
and facilities where housing -related programs are provided, or newly constructed
evaluation and treatment centers.
Section 2. Ballot Title. The City Clerk is hereby authorized and directed to certify the
following proposition to the Clallam County Auditor in substantially the following form:
CITY OF PORT ANGELES PROPOSITION NO. 1
AFFORDABLE AND SUPPORTIVE HOUSING — LOCAL SALES AND USE TAX
The City Council of the City of Port Angeles adopted Resolution No.
concerning a proposition to implement a sales tax of 0.1 percent pursuant to RCW
82.14.530 to be used only for construction of affordable housing, or funding the
operations and maintenance of new units of affordable housing and facilities where
housing —related programs are provided.
Should this proposition be approved?
YES...................................... ❑
NO.......................................... ❑
Section 3. Election. The City Manager is authorized and directed to make all
arrangements and agreements necessary to have this ballot measure included on the ballot at the
November 5, 2019 general election.
Section 4. Corrections. The City Clerk and City Attorney are authorized to make
necessary clerical corrections to this resolution including, but not limited to, the correction of
scrivener's/clerical errors, references, resolution numbering, section/subsection numbers and
2
July 16,2019 H-25
any references thereto, and to make corrections or revisions consistent with the requirements of
state and local law which do not change the substantive meaning of this resolution.
Section 5. Severability. In the event any one or more of the provisions of this resolution
shall for any reason be held to be invalid, such invalidity shall not affect or invalidate any other
provision of this resolution, but this resolution shall be construed and enforced as if such invalid
provision had not been contained herein.
Section 6. Effective Date. This Resolution shall be in full force and effect immediately
upon adoption.
ADOPTED by the City Council of the City of Port Angeles at a regular meeting of
said Council held on the 16I' day of July, 2019.
ATTEST:
Kari Martinez -Bailey, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
3
Sissi Bruch, Mayor
July 16,2019 H-26
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, declaring its intent authorized by HB 1406: (1) to
request a credit for 0.0146 percent sales tax; and (2) to impose a
qualifying local sales tax of 0.1 percent pursuant to RCW 82.14.530,
both for affordable and supportive housing.
WHEREAS, the State of Washington has passed legislation (HB 1406) allowing cities
to implement a local sales tax increase in support of affordable or supportive housing; and
and
and
WHEREAS, the City of Port Angeles is experiencing a shortage of affordable housing;
WHEREAS, many people are paying more than 50 or 60 percent of income on rent;
WHEREAS, in Port Angeles people are living in places not meant to be housing, such
as cars, or streets, and others are on the verge of homelessness; and
WHEREAS, the revenue generated by the provisions authorized by HB 1406 provides
support for people who need it most; and
WHEREAS, the 0.0146 percent sales tax is not a tax increase but is a credit back to
the City taken from the state's portion of sales tax, and
WHEREAS, the funds derived from a 0.1 percent increase in the sales tax is paid by
residents and non-residents alike.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port
Angeles as follows:
The Port Angeles City Council does hereby declare its intent to exercise its authority
authorized by HB 1406: (1) to request a credit for 0.0146 percent sales tax; and (2) to impose
a qualifying local tax of 0.1 percent sales tax pursuant to RCW 82.14.530, both for affordable
and supportive housing.
July 16,2019 H-27
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 16t' day of July, 2019.
Sissi Bruch, Mayor
ATTEST:
Kari Martinez -Bailey, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
2
July 16,2019 H-28
t2 � PORTANGELES
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Date: July 16, 2019
To: City Council
From: Brian S. Smith, Police Chief
Ken Dubuc, Fire Chief
Subject: Joint PenCom/EOC Options
CITY COUNCIL
MEMO
Summary: Both the Fire and Police Departments have 2019 Work Plan items related to the effort to
explore options and locations for a joint Emergency Operations Center (EOC) and PenCom 911 Dispatch
center. This project has also been identified as a priority in the City Strategic Plan. In February, staff was
given direction by Council to work with Clallam County on the potential for a joint EOC and a co -located
911 Dispatch Center. Staff has reviewed options and is providing findings to date.
Funding: Funding is dependent on which option is selected and may be a combination of federal grant
funds, County capital funds, State funding and PenCom capital reserves.
Recommendation: Staff requests Council review the staff preliminary findings and provide specific
direction moving forward.
Background / Analysis: For decades, the Port Angeles Police Department has recognized that it operates
out of a cramped facility that is inefficient, and insufficient to meet the needs of a modern, progressive law
enforcement agency. Since the facility was not purpose-built, it does not meet standards for offender
processing, handling or interrogation. In addition it does not provide for efficient evidence processing,
evidence storage or records management. Space for patrol officer work stations is inadequate and detectives
have little or no ability to perform their duties in an environment that is either private or secure.
Adding to the above situation is the fact that the same PAPD facility also houses PenCom, the regional 911
public safety dispatch center. PenCom also operates in a cramped, insufficient space that was not purpose-
built. This essential operation is located in a structure that does not meet current seismic or security
standards and is not set up for expansion, technological upgrade or infrastructure enhancement. PenCom
is a division of the Police Department but functions as a countywide 911 public safety dispatch center that
is funded by 17 user agencies, sales tax and phone tax. It is extremely important to the City that all decisions
on the future home of PenCom involve engagement and communication with agencies involved. This will
demonstrate recognition of the important fact that ultimately they are the rate payers and they ensure the
success of any future location. Governance of PenCom is both informed and influenced through a user
agency advisory board. Staff met with representative agencies at a scheduled July l I' PenCom advisory
meeting and presented findings from this memorandum.
On a similar note, Clallam County has long known that the current location of their Emergency Operations
Center (EOC) in the basement of the County Courthouse is much less than desirable, if not completely
unacceptable. It is understood that it is problematic to locate an EOC in the basement of a very old building
that is not only seismically questionable but also prone to many other limitations, such as the inability to
July 16,2019 1-1
support cell phone communications. Conceding that the EOC needs to be relocated, Clallam County has
been aggressively exploring options. This effort also considers the long term goal of an eventual
City/County shared Emergency Operations function.
As a side consideration, the Port Angeles Fire Department has long known that in order to meet standards
for adequate response times, a satellite fire station would at some time need to be located at the west end of
the City. This need has been memorialized in the City Capital Facilities Plan (CFP) for over 20 years.
Acknowledging the significance of these various needs, in February of 2019 City Council directed city staff
to conduct a due diligence study examining the pros and cons of potential locations for a proposed new
EOC/911 facility. Since that directive was given, staff has identified several different potential locations
for such a facility and has evaluated each location based upon a pre -determined set of criteria.
Following is the criteria checklist used to measure each location:
1. Survivability
a. Earthquake, civil disobedience, flooding, wildfire, etc.
b. Does this site offer proximity to resupply/airport
c. Accessibility to site if roadways/bridges are damaged
2. Ability to leverage project with additional agencies
a. Does the site offer a location that meets the needs of partner agencies
b. Can grants, partner agency capital funds be used
3. Cost effectiveness
a. What is the likely cost compared to benefit gained
b. Will the current grant application apply? Are there other grant opportunities?
c. Does this location lend itself to multi-use/multi-agency funding model for site
4. Lifespan
a. How long will this site be suitable for use
b. Does the site meet current expectations for potential future growth
5. Capital outlay
a. Cost to purchase this property (permits, infrastructure, etc.)
b. Best estimate for new build or retro-fit of current building
c. Additional resources required to determine above (architect, engineer)
6. Ongoing expenses
a. Debt payment
b. Lease/rent
c. Utilities (water, electric, sewer, connectivity, solid waste), facility maintenance, janitorial
7. Location
a. Proximity to airport, proximity to City Hall
b. Zoning
c. Accessibility
July 16,2019 1-2
d. Meet all scoped needs? — EOC/Dispatch and Fire
8. Site Security
a. Ability to secure the facility and provide secure parking
Additional Considerations:
• It is important to recognize the significance of the EOC and 911 Center
o These are some of most important most vital public functions that are provided by the
City and the County.
o They are supported by public funds that come from different agencies throughout Clallam
County.
• This due diligence study is based on several fundamental principles. These include:
o The new facility serves a vital public function.
o The City would be moving millions of dollars of PenCom infrastructure into this facility.
o The ability to use facility must be absolutely secure for the long-term and not subject to
potential disruption, either financially or due to uncertainties presented by a lease.
o The function of the facility is a public service and is nonprofit. The operation of this
facility must depend on public funds coming from public entities all across the county.
o Facility procurement and operations must be as economical as possible.
o Ideally, the City and or the County would own the location outright.
The due diligence study:
o We have and will continue to evaluate different potential options for a combined EOC
and PenCom facility
o Each potential option will be evaluated in light of the principles and goals stated above
o The City will not commit to one particular option until given the opportunity to review
the due diligence study, and to publicly discuss the process,
The following seven sites have been identified as potential locations for the proposed facility. These are
the only known sites that staff believes warrant further review per the criteria previously mentioned:
1. Office Building, 430 East Lauridsen Blvd.
2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St.
3. Old Fanaticus Restaurant, 1026 East 1st St.
4. Industrial Technology Building, 904 B St.
5. Port Angeles School District Central Services Building, 216 E 4th St.
6. City owned property located north of W 18' St, west of the fairgrounds parking and south of W 16T' St/
S. K St.
July 16,2019 1-3
7. City owned property on 16t'', currently occupied by the Parks Department.
All the above locations have been vetted through City planning and zoning regulations. Public facilities
are allowed uses at all these locations. Please see attached report for more detailed information on
each site.
After a careful review of the seven sites utilizing the criteria listed above, staff has determined that four
locations warrant further consideration:
Vacant City property on West 18' (located directly North of the fairgrounds)
City property on 16"' that is currently in use by the Parks Department
Port of Port Angeles "1010" industrial building located at the airport
Industrial technology building located at 904 B Street.
Each of these sites has its own pros and cons, these are detailed in the attached due diligence report.
Recommendation: At this point, with the due diligence completed, staff would ask that Council review
and evaluate the attached scoring matrix for the most promising sites, and, upon completion of that review,
provide direction for moving forward, including a recommendation as to preferred site(s). From the staff
perspective we envision three potential options:
1. Identify a preferred site (s) and direct staff to move forward with pursuing that site. This
will include engaging with and communicating with stakeholders regarding options. (Stakeholders
to include (at a minimum) PenCom user group, Clallam County officials, JeffCom officials)
2. Direct staff to discontinue this effort
3. Direct staff to move forward by identifying other potential sites or alternatives
July 16,2019 1-4
City of Port Angeles
Joint EOC/PenCom Dispatch Center Project
Preliminary Due Diligence Report
In February of 2019, recognizing the need for more efficient and effective work space for PenCom and a
potential joint venture with County for a new Emergency Operations Center (EOC), City Council directed
city staff to conduct a due diligence study examining the pros and cons of potential locations for a
proposed new EOC/911 facility. Since that directive was given, staff has identified several different
potential locations for such a facility and has evaluated each location based upon a pre -determined set of
criteria.
Seven potential locations were identified:
1. Office Building, 430 East Lauridsen.
2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St.
3. Old Fanaticus Restaurant, 1026 East 1st St.
4. Industrial Technology Building, 904 W 9th St.
5. Port Angeles School District Central Services Building, 216 E 4th St.
6. City owned property located north of W 18' St, west of the fairgrounds parking and south of
W 16t' St/ S. K St.
7. City owned property on 16t'', currently occupied by the Parks Department.
The criteria used to evaluate these locations was:
1. Survivability
2. Ability to leverage project with additional agencies
3. Cost effectiveness
4. Lifespan
5. Capital outlay
6. Ongoing Expenses
7. Location
8. Site Security
Preliminary Findings
July 16,2019 1-5
Office Building, East Lauridsen, South Vine and Orcas Ave (to the west of S. Vine), Port Angeles.
This site was suggested because it was vacant and the building owner heard that the
City was looking for a potential EOC/PenCom location. This is a standard, wood -
framed office building that is centrally located. Since originally evaluated, the
building has now been rented out to two different occupants.
Survivability
Due to its standard construction, this building likely does not meet seismic standards for a
public safety building. The structure is located east of the bridges and a considerable
distance from the airport.
Ability to leverage project with additional agencies
Grants and partner capital funding could most likely be leveraged for this site, however it
does not present any unique features that would make it attractive to other agencies.
Cost effectiveness
This building would require considerable remodel and addition. It is not large enough,
nor is it open inside enough to accommodate the needs of either an EOC or PenCom
facility. On the plus side, it already has utility infrastructure on site.
4. Lifespan
The lifespan of the current structure is probably several decades at least, and any
additions would have a significantly longer lifespan.
Capital outlay
The initial cost of the structure would probably be modest, however the costs of retrofit
and new construction would be prohibitive.
Ongoing Expenses
These costs would probably be comparable with other like structures.
Location
The site is centrally located in the City, however it is miles away from the airport. Loss
of the bridges would not impact this location, however it would isolate the facility from
the airport which is the most likely emergency staging area during a major disaster. The
site is irregularly shaped and has considerable sloping areas. Any additions would be
difficult and costly. This is not a good fire station location.
Site Security
The site itself could be secured with fencing, gates and barriers.
July 16,2019 1-6
2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St, Port Angeles.
This is a currently vacant industrial building located on Port of Port Angeles property
at the airport. The structure was previously utilized by Westport Yachts as a cabinet
shop. This is a 93,000 square foot structure. The Port of Port Angeles is offering a
lease for 14,000 square feet at the western end of the structure. The building is steel
framed and is protected with a fire sprinkler system.
Survivability
This is a steel framed building with a concrete floor located on a geologically stable site.
It could be retrofitted to meet seismic standards for a public safety building.
Ability to leverage project with additional agencies
This site is attractive to the County as an EOC location. The National Park Service and
Lower Elwha tribe have also expressed interest in this as an EOC location. This interest
could bring additional funding. The Police, County and Fire could all apply for separate
grants for funding. The site would meet the majority of the PAFD requirements for a
west side fire station location.
3. Cost effectiveness
Retrofit and remodel costs would be substantially lower than new construction costs.
County and City EOC operations could be moved in easily. Dispatch could be moved in
using a phased approach. Principal agencies would be able to leverage existing funds and
acquire additional grant funding for move -in and retrofit costs.
4. Lifespan
The final lifespan has not been determined. Retrofit projects will extend the lifespan well
into the future.
Capital outlay
The Port is looking at a long term lease for the property, so initial capital outlay for
structure acquisition would be relatively low. Substantial funding would be required for
improvements and remodel. EOC and PenCom will require furniture, consoles, radios,
equipment, servers, a generator, uninterruptible power supply, seismic and security
upgrades. Estimates are $1 million for a new EOC and $3 million for a new dispatch
center. Dispatch capital outlay would be phased in over 10 years.
Ongoing Expenses
Utilities are expected to be $25,000 annually. Initial possible lease terms are $115,000
annually. These costs would be shared by users and functional areas.
Location
The location offers excellent access and egress for EOC/Dispatch operations. This is an
excellent location with regard to planned logistic support activities in the event of a major
regional disaster. Although not perfect, the site would be a very good option as a west
side fire station location.
Site Security
This site has the potential to be the most secure of all sites being considered.
July 16,2019 1-7
3. Old Fanaticus Restaurant, 1026 E Ist St, Port Angeles.
This is a currently vacant structure that was recently remodeled into a restaurant.
There is a full commercial kitchen on the ground floor and the upper floor is being
used for storage. The first floor has a full fire sprinkler system.
Survivability
Due to its standard construction, this building likely does not meet seismic standards for a
public safety building. The structure is located east of the bridges and a considerable
distance from the airport.
Ability to leverage project with additional agencies
Grants and partner capital funding could most likely be leveraged for this site, however it
does not present any unique features that would make it attractive to other agencies.
Cost effectiveness
This building would require considerable remodel and addition. It is large enough and
open enough inside to accommodate the needs of either an EOC or PenCom facility. On
the plus side, it already has utility infrastructure on site.
4. Lifespan
The lifespan of the current structure is probably several decades at least, and any
additions would have a significantly longer lifespan.
Capital outlay
The initial cost of the structure is approximately $1.2 million. Estimates are $1 million
for a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would
be phased in over 10 years
Ongoing Expenses
These costs would probably be comparable with other like structures. Utilities are
expected to be $25,000 annually
Location
The site is centrally located in the City, however it is miles away from the airport. Loss
of the bridges would not impact this location, however it would isolate the facility from
the airport which is the most likely emergency staging area during a major disaster. There
is ample parking on site. This is not a suitable fire station location.
Site Security
The site itself could be secured with fencing, gates and barriers.
July 16,2019 l-s
4. Industrial Technology Building, 904 W 9th St, Port Angeles.
This is a relatively new building that has office space, classroom space and shop areas.
The building is in excellent condition. The building is equipped with a fire sprinkler
system. The building is owned by the Port Angeles School District and although it is
currently unoccupied, the School District has not expressed an interest in selling it and
advises that it has a plan for future use that does not include an EOC or 911 center.
Survivability
This building is located on a geologically stable site. It could be retrofitted to meet
seismic standards for a public safety building.
Ability to leverage project with additional agencies
This site is attractive to the County as an EOC location. The National Park Service and
Lower Elwha tribe have also expressed interest in this as an EOC location. This interest
could bring additional funding. The Police, County and Fire could all apply for separate
grants for funding. The site would not meet the PAFD requirements for a west side fire
station location.
3. Cost effectiveness
Retrofit and remodel costs would be substantially lower than new construction costs.
County and City EOC operations could be moved in easily. Dispatch could be moved in
using a phased approach. Principal agencies would be able to leverage existing funds and
acquire additional grant funding for move -in and retrofit costs.
4. Lifespan
The final lifespan has not been determined. Retrofit projects will extend the lifespan well
into the future.
Capital outlay
The value of the building is unknown, however it would be estimated at over $1 million.
Substantial funding would be required for improvements and remodel. EOC and
PenCom will require furniture, consoles, radios, equipment, servers, a generator,
uninterruptible power supply, seismic and security upgrades. Estimates are $1 million for
a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be
phased in over 10 years.
Ongoing Expenses
Utilities are expected to be $25,000 annually. Initial possible lease terms are $115,000
annually. These costs would be shared by users and functional areas.
Location
The location offers excellent access and egress for EOC/Dispatch operations. Since it is
west of the 8' street bridges, this is a relatively good location with regard to planned
logistic support activities in the event of a major regional disaster. The site would not be
an acceptable option as a west side fire station location.
Site Security
This site has the potential to be secured with the addition of fencing, gates and barriers.
July 16,2019 1-9
5. Port Angeles School District Central Services Building, 216 E 4th St, Port Angeles.
This building is currently occupied by the Port Angeles School District, however
there is some indication that the District is planning to vacate the building and sell it.
The building is located directly adjacent to the Port Angeles Police Department and
across the street from the County Court House.
Survivability
Due to its standard construction, this building likely does not meet seismic standards for a
public safety building. All indications are that the building is built on fill material.
Ability to leverage project with additional agencies
Grants and partner capital funding could most likely be leveraged for this site, however it
does not present any unique features that would make it attractive to other agencies.
Cost effectiveness
This building would require considerable remodel and addition. It is large enough and
open enough inside to accommodate the needs of either an EOC or PenCom facility. On
the plus side, it already has utility infrastructure on site.
4. Lifespan
The lifespan of the current structure is probably several decades at least, and any
additions would have a significantly longer lifespan.
5. Capital outlay
The initial cost of the structure is approximately $1 million. Estimates are $1 million for
a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be
phased in over 10 years
Ongoing Expenses
These costs would probably be comparable with other like structures. Utilities are
expected to be $25,000 annually
Location
The site is centrally located in the City, however it is miles away from the airport. Loss
of the bridges would not impact this location, however it would isolate the facility from
the airport which is the most likely emergency staging area during a major disaster. There
is ample parking on site. This is not a suitable location for a fire station.
Site Security
The site itself could be secured with fencing, gates and barriers.
July 16,2019 1-10
6. City owned property that is north of West 18"' Street, west of the fairgrounds parking and south of
West 16t' St/ South K Street, Port Angeles.
This is heavily treed property that is adjacent to 18"' Street, across from the
fairgrounds and Volunteer Park. There is currently no power, water, sewer or
stormwater infrastructure at the site.
1. Survivability
This is a geologically stable site. Any new construction would meet seismic standards
for a public safety building.
2. Ability to leverage project with additional agencies
This site is well located and would be attractive to the County as an EOC location. The
National Park Service and Lower Elwha tribe would likely have interest in this as an
EOC location. This interest could bring additional funding. The Police, County and Fire
could all apply for separate grants for funding. The site would meet all of the PAFD
requirements for a west side fire station location.
3. Cost effectiveness
In order to build a new EOC/91I/Fire facility it is very roughly estimated that
approximately $10-12 million would be required. This would include design, permitting,
storm water considerations, infrastructure installation and construction. Funding for this
level of construction does not currently exist. If funding was immediately available, it is
likely that it would be at least two years before construction could begin.
4. Lifespan
New construction would likely have a lifespan of 50+ years
5. Capital outlay
In order to build a new EOC/91 I/Fire facility it is very roughly estimated that
approximately $10-12 million would be required.
6. Ongoing Expenses
Utilities are expected to be $25,000 annually.
7. Location
The location offers excellent access and egress for EOC/Dispatch operations. This is an
excellent location with regard to planned logistic support activities in the event of a major
regional disaster. The site would be an excellent option as a west side fire station
location.
8. Site Security
This site has the potential to be very secure.
July 16,2019 1-11
7. City owned property on 16"' where the Parks Department currently has a facility.
This is City property that is currently occupied by the Parks Department. The
building on site was heavily damaged during a 2018 windstorm and is now vacant
and slated for removal. Council recently approved the purchase of a steel building
kit that will be erected on the site. This site backs up to Lincoln Park and a
significantly larger area of trees could be cleared to make way for development of
the site. There is power, water and sewer currently at the site.
Survivability
This is a geologically stable site. Any new construction would meet seismic standards
for a public safety building.
Ability to leverage project with additional agencies
This site is well located and would be attractive to the County as an EOC location. The
National Park Service and Lower Elwha tribe would likely have interest in this as an
EOC location. This interest could bring additional funding. The Police, County and Fire
could all apply for separate grants for funding. The site would meet all of the PAFD
requirements for a west side fire station location.
Cost effectiveness
In order to build a new EOC/91I/Fire facility it is very roughly estimated that
approximately $10-12 million would be required. This would include design, permitting,
storm water considerations, infrastructure installation and construction. Funding for this
level of construction does not currently exist. If funding was immediately available, it is
likely that it would be at least two years before construction could begin.
4. Lifespan
New construction would likely have a lifespan of 50+ years
Capital outlay
In order to build a new EOC/91 I/Fire facility it is very roughly estimated that
approximately $10-12 million would be required. This site may be marginally less
expensive than the other City owned vacant property because there is already some utility
infrastructure in place.
Ongoing Expenses
Utilities are expected to be $25,000 annually.
Location
The location offers excellent access and egress for EOC/Dispatch operations. This is an
excellent location with regard to planned logistic support activities in the event of a major
regional disaster. The site would be an excellent option as a west side fire station
location.
8. Site Security
This site has the potential to be very secure.
July 16,2019 1-12
Check list Criteria Scoring
Each of the criteria is scored from 1 — 5, with 1 being "Not suitable" and 5 being "Very Suitable"
430 E
Lauridsen
Port of
PA
"1010"
Bldg
Fanaticus
Bldg
Industrial
Technology
Bldg
PASD
Central
Services
City 18ffi
Street
Property
City
16'b
Street
Property
Survivability
1
5
3
4
2
5
5
Leverage
1
5
3
4
3
5
5
Cost
Effectiveness
1
5
3
5
3
2
2
Lifespan
1
4
3
4
2
5
5
Capital Outlay
1
3
3
3
3
1
1
Ongoing
Expenses
3
3
3
3
3
3
3
Location
1
5
1
4
1
5
5
Site Security
1
5
2
2
2
5
5
Totals
10
35
21
29
19
31
31
July 16,2019 1-13
Discussion
Considering the above criteria, four locations warrant further consideration:
1. Vacant City property on West 18'b
2. City property on 16' that is currently in use by the Parks Department
3. Port of Port Angeles "1010" industrial building located at the airport
4. Industrial Technology Building located at 904 B Street.
1. Vacant City property on West 18'
In order to build anew EOC/91 I/Fire facility it is very roughly estimated that approximately $10-12 million
would be required. This would include design, permitting, storm water considerations, infrastructure
installation and construction. Funding for this level of construction does not currently exist. Even if
funding was immediately available, it is likely that it would be at least two years before construction could
begin.
2. City property on 16" that is currently in use by the Parks Department
The same time and cost limitations for that exist for the site on West 18' would apply at this site, however
some costs might be reduced because some utility infrastructure currently exists at this site.
3. Port of Port Angeles "1010" industrial building located at the airport
The Port facility has 14,000 square feet of available space that appears to be highly suitable. It appears to
be a survivable location that meets requirements for cost effectiveness, project leverage, scope, lifespan,
capital outlay, ongoing expenses, location and site security. The location is highly suitable for an EOC
and 911 center. There is interest and potential from both the National Park Service and the Elwha Police
to add their EOC operations. The site can also accommodate future regionalization with JeffCom 911 and
the National Park Service Dispatch Center (should those entities express the desire to co -locate). Although
not 100% ideal, the site could also be utilized as a location for a west side fire station. Locating a fire
station on the site could be an excellent negotiations tool, since it would provide value to the Port for their
future efforts to attract air carriers to the airport.
One significant consideration with this site is the Port proposal that this effort be centered around a long
term lease as opposed to an outright sale of the property.
4. Industrial Technology Building located at 904 B Street
The location at 904 B Street meets most or all of our criteria. The School District has indicated that multiple
potential tenants have been identified for this building, so it is effectively unavailable.
July 16,2019 1-14
NEW CLALLAM COUNTY EMERGENCY OPERATIONS
`.,
CENTER STUDY PAPER
a..
July 16,2019 1-15
BACKGROUND
Clallam County is home to just under 75,000 residents with a diverse geographic and
demographic base. Situated on the far northwest corner of the contiguous United
States, the northern border faces Canada separated by the Straits of Juan de Fuca,
while the west is on the shores of the Pacific Ocean. Clallam County is surrounded on
the east and south sides by neighboring Jefferson County, which is made up largely of
the Olympic National Park and the Olympic Mountain Range.
Clallam County is home to three incorporated cities: Sequim, in the eastern portion;
Forks in the far west region; and Port Angeles, located centrally and serving as the
county seat. Other unincorporated communities include Clallam Bay-Sekiu, Joyce,
Carlsborg, Beaver, and Dungeness. There are also four federal Indian Reservations in
Clallam County, each hosting communities as well: Jamestown S'Klallam (Blyn), Lower
Elwha Klallam, Quileute (LaPush) and Makah (Neah Bay).
Per the Revised Code of Washington, Clallam County Government directs county wide
Emergency Operations. As a section of the Clallam County Sheriff's Office, the
Emergency Operations Section is managed by the Undersheriff, who serves as the
Emergency Management Director, and two Emergency Management Coordinators. A
host of community volunteers assist in operations including staffing the Incident
Management Team, Communications activities and technical aspects of Emergency
Management.
In 1979, Clallam County constructed a new courthouse that housed, among many other
departments, emergency management. At that time, the emergency management
concern was still focused on a possible nuclear attack and resulting fallout. Because of
that, the Emergency Management Offices and Emergency Operations Center were
constructed in the basement of the courthouse.
However, with time, the nuclear threat diminished and new, more natural and
catastrophic concerns have been raised.
Over the last several years, much has been published in relation to the Cascadia
Subduction Zone, a 1000 kilometer (620 mile) fault line off the western coast of the
United States and Canada. There is a strong scientific probability that the two large,
overlapping geological plates will release an incredible and destructive amount of
energy causing during an expected 9.0 earthquake. Clallam County is in the middle of
the highest risk zone of this disastrous event. In addition to extensive quake damage,
Clallam County has tsunami potential on both the Pacific Ocean and Salish Sea. This
will probably destroy most shorelines communities in the county.
July 16,2019 1-16
CANADA
ncnuxer
.reltlr
WASHilyGrON
OREGaN
It is highly unlikely that the present Emergency Management Center (EOC) presently
located in the basement of the Clallam County Courthouse will survive the predicted
(and overdue) Cascadia 9.0 event. It is also unlikely that PenCom across the street from
the courthouse will survive this event. The courthouse and PenCom are situated on land
that has been backfilled and are surrounded by gullies and canyons. Even Lincoln
Street, a main city arterial, is built on top of an antique trestle and fill.
July 16,2019 1-17
Emergency Management has evolved over time. Advances in technology have allowed
for better communications with our remote areas and electronic connectivity with
Washington State Department of Emergency Management has become a standard.
While the existing Emergency Operations Center has served Clallam County well for
almost half a century, time has altered focus and requirements for an efficient and
resilient Emergency Operations Center and home for Clallam County Emergency
Management.
SITUATION
The search for options connected with a new EOC begins with the "where." A 9.0
earthquake is something no one in North America alive today has ever experienced.
While some science can predict the event and its effect on our area, it is without a
doubt, going to be a disaster without comparison to what our country has faced.
For several years now, Emergency Preparedness Advocate and Clallam County
emergency management volunteer Jim Buck has researched and produced a number of
papers related to Cascadia. In his "Ground Truth Document", Mr. Buck outlines areas
throughout the county and their susceptibility to such an event. Liquefaction areas,
landslide dangers, tsunami zones; Mr. Buck has gone to great lengths to research and
identify these vulnerable areas in our County.
While none of our county will survive a 9.0 earthquake without some damage, Mr.
Buck's research indicates the area surrounding William R. Fairchild Airport in Port
Angeles has probably the best chance of experiencing the least amount of damage.
And though it is likely the runway at the airport will experience some damage, it should
be repairable in short order.
Additionally, William R. Fairchild Airport has been identified as a Tier II facility (in
emergency situations), which allows for large aircraft to land and take off. This makes it
one of the top five airports identified by the Washington State Department of
Transportation in the state to be used in a Cascadia event. Because of this designation,
the Washington Army National Guard and other state units have identified it as a central
hub for materiel deliveries and a logistical location for operations for the western portion
of the state.
July 16,2019 1-18
The area surrounding the airport is largely industrial and home to many facilities that
operate heavy equipment. City, State and County Road facilities and their equipment
are located within a mile of the airport and other companies with similar road building
and clearing equipment are also located nearby. In the event of a large quake, it is
more than likely that the ability to access such equipment will be a major priority so that
transportation routes can be cleared to and from the airport into the city and beyond so
that goods and services may be delivered to those in need.
While other locations such as Carlsborg near Sequim have been considered for locating
a new EOC, having the EOC at or near the airport is the best choice because of the
higher percentage in survivability and its proximate location where necessary resources
will be available.
DIRECTION:
On December 10, 2018, the Board of Clallam County Commissioners held a special
work session on this matter. Present was a host of representatives from private and
governmental agencies including fire districts, the Port, municipalities and more. While
message content varied, input from these entities was unanimous that a study into
possibilities of a new and relocated EOC was in order to determine options and
feasibility of those options. All those that spoke agreed that relocating the EOC near
the airport was the best choice for all.
July 16,2019 1-19
Some discussion was introduced as well, to consider co -locating the EOC with
PenCom, the regional emergency 911 dispatch center. PenCom supports almost all
first responder agencies in Clallam County including police, fire, and more. Many
locations in the United States that have recently constructed a new EOC have also co -
located their emergency 911 centers in those new facilities. Communications is a major
component of response to any emergency, and having a central institution to house
communications in one area can be efficient and save funding as well. PenCom has
outgrown its current location at the Port Angeles and is too in need of ideas in new
facilities. While talks are currently taking place in the possible regionalization of
dispatch services with Jefferson County, this did not dissuade the consideration by
those present of co -locating a new PenCom dispatch center with a new Clallam County
based EOC.
At the end of the meeting, the task set forth by the BOCC was to move forward with a
study of different options for the physical placement of a new EOC and possible 911
Center, and associated costs and funding abilities.
OPPORTUNITY CONSIDERATIONS:
With the unanimous input from those at the December 10 meeting agreeing to consider
locating a new EOC at or near William R. Fairchild Airport, we concentrated our options
on locations west of the 8t" Street Bridges in Port Angeles.
Without the benefit of expert architectural input, it is estimated a new EOC complete
with center and supporting offices, would require a minimum of 6000 square feet. This
would include facilities, public areas etc. Adding a 911 center would add about half
again as much space, particularly when we must consider storage and technical areas
such as electronic server rooms and the ability to grow in the future.
A) Existing building: Perhaps the best plan is finding an existing structure that
could house our requirements. Remodeling to house an EOC and or dispatch
center and retro fitting an existing structure to modern earthquake standards
would be far cheaper than a ground up location where everything is from scratch.
However, such buildings are scarce as the area west of the bridges is largely
residential and industrial, but here is one thought:.
There is a modern building owned by the Port Angeles School District and is
mostly vacant. Located on South B St. it is located less than 2 miles from the
July 16, 2019 1 - 20
Airport and just blocks from the Road Shops where heavy equipment is housed.
It is a fairly new building so likely at or near current code requirements. Because
of its education base, maximum fiber connectivity is likely present.
PROS: 1. Current building with adequate footprint negating need for
ground up design.
2. Newer design so technical requirements and retro fitting costs
are lower.
3. West of the 8t" Street bridge on high ground not subject to
seismic liquefaction.
4. Large enough to house both EOC and PenCom,
CONS: 1. School District may have other plans for the building (although it
has been mostly vacant for the past 8 years).
2. Not as close to airport as other potential sites.
B) Existing Building - Port of Port Angeles Property: The Port of Port Angeles is
an agreeable partner in the desire to acquire a new EOC. The Port has holdings
throughout the county that would be severely affected by a catastrophic
earthquake or other disaster and can benefit in the enhanced capabilities of a
new, larger EOC that is designed to survive Cascadia. The Port has some vacant
structures located at the Airport and under their control.
PROS: 1. Current building negating need for ground up design.
2. Located right at the airport for convenient access.
3. Long term leases available.
CONS: 1. By FAA rules, the Port is required to charge Fair Market Value
for industrial properties.
2. Existing buildings that are serviceable will be expensive and
improvements or construction may not be deemed owned by the
County. Other restrictions may apply.
July 16,2019 1-21
C) New Building - Port of Port Angeles Property: The Port could develop
property to build an EOC/dispatch center within the airport boundaries. The port
would absorb most of the development costs but would also expect lease
payments into perpetuity. As the county has learned with the Juvenile Facility
currently on Port property, those lease payments add up over time. that the
property could be negotiated.
D) New Building - City Property
A new structure is expensive, and property must be acquired, but there are
possibilities: Presently, there is property that has been viewed that is owned by
the City of Port Angeles. It lies at the far west end of the Clallam County
Fairgrounds dirt parking lot along 16t"/18t" Street. It is treed with scrub and other
greenery. The property is zoned for government buildings and has more than
enough area to construct any size building necessary. A combined dispatch
center and EOC could be easily accommodated.
PROS: 1. Very near the airport
2. Land area is large enough to expand to include a possible
fire/police station to serve the west side of Port Angeles.
3. Construction can be designed to customize for specific needs
CONS: 1. Very costly. Ground up will have to include clearing, permits,
utilities, storm water remediation and new construction.
July 16, 2019 1 - 22
COST COMPARABLES:
Four possible comparables were located on line that could be used for our discussion:
1. Kern County CA (Bakersfield):
a. 7000 square feet
b. $3.4 million
c. Included large EOC, conference and training rooms and offices
d. Serves a population of about 835,000
2. Pittsburg County OK
a. 6700 Square feet
b. $4.0 million
c. Similar to the Kern Co. design.
d. Serves about 44,000
3. Scotland Co. NC
a. 8000 square feet
b. $3.08 million (2014)
c. included a 54 person EOC and 8 station 911 Center
July 16,2019 1-23
d. serves a county of about 35,000
0
4. Sumner Co. Tn
a. 9000 square feet
b. $4.8 million (2016)
c. Joint EOC / 911 Center
d. Serves a county of about 180,000
a
It appeared from the internet information above; all four buildings were new and were
constructed on government owned property as there was no reference to land
acquisition costs.
July 16,2019 1-24
t2 � PORTANGELES CITY COUNCIL
WASH I N G T o N, u, s, MEMO
Date: July 16, 2019
To: City Council
From: Abbi Fountain, Human Resources Manager
Subject: International Association of Firefighters (IAFF) Local #656 Union Contract
Summary: The City has negotiated with the IAFF Local #656 for a three year agreement that includes
the following:
• 1/1/19 — 2.5% wage adjustment
• 7/1/19 — 1% market adjustment
• l/l/20 & l/l/21 — 100% (All City -CPI) min 1%/max 3%
• l/l/20 — City deferred compensation match — half up to 2%
• Transition to Regence High Deductible Healthcare Plan
• Reduce pay range steps for FF/EMT & FF/PM from 10 steps to 5 steps.
• 2% BA degree incentive
• Washington Paid Family & Medical Leave employee premiums
Funding: The increased cost to the 2019 budget is approximately $68,511
Recommendation: Approve the terms of the IAFF Local #656 union contract as outlined in this
memo and authorize the Mayor and City Manager to sign the contract.
Background / Analysis:
The International Association of Firefighters represents all fire personnel of the Port Angeles Fire
Department. This groups consists of six Firefighter/EMT's, twelve Firefighter/ Paramedics, three
Paramedic Lieutenants and three Fire Captains. IAFF Local #656 is an arbitration group.
The City and the IAFF began union negotiations in October 2018. During this time the City and the union
negotiated the following items:
• Three-year contract: January 1, 2019 — December 31, 2021.
• 2.5% wage adjustment retroactive to January 1, 2019.
• 1% market adjustment effective July 1, 2019
• 100% All City CPI June to June min 1%/max 3% effective January 1, 2020 and January 1, 2021
• City deferred compensation match — half up to 2%
• Transition to Regence High Deductible Healthcare Plan
• Reduce pay range steps for FF/EMT and FF/Paramedic from 10 steps to 5 steps with no change to
the top step amount.
• 2% Bachelor's Degree incentive
• Employees will pay the maximum portion allowed of the employee premium of the Washington
Paid Family & Medical Leave, effective the date the contract is approved.
July 16, 2019 1 - 25
In addition to the economics above, the City and the union negotiated language items that incorporated
existing memorandum of understanding language and other language changes and updates that both
parties agree bring clarification to certain articles and will benefit the overall operations of the
department.
Funding Overview:
The increased cost to the 2019 budget is approximately $68,511: General Fund portion = $23,979 and
Medic one portion = $44,532
July 16, 2019 1- 26
AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
AND
INTERNATIONAL ASSOCIATION OFFIREFIGHTERS
LOCAL#656
January 1, 2019- December 31, 2021
July 16, 2019 1 - 27
TABLE OF CONTENTS
ARTICLE I - GENERAL PROVISIONS
Section A - Preamble
Section B - Recognition
Section C - Savings Clause
Section D - Non -Discrimination
ARTICLE II - RIGHTS OF PARTIES
Section A - Management's Rights
Section B - Retention of Benefits
Section C - Union Security & Payroll Deduction
Section D - Personnel Records
Section E - Labor -Management Committee
Section F -Agreement Binding on Successors
Section G -Seniority List
Section H - Layoff & Recall
Section I - Bulletin Board
Section J - Union Officers Shift Coverage
Section K - Personal Vehicle Coverage
Section L - In -Service Training
ARTICLE III - WORKING CONDITIONS
Section A - Work Stoppage
Section B - Work Schedule
Section C - Minimum Manning
Section D - Staffing
Section E - ShiftTrading
Section F - Indemnification ofEmployees
Section G - Tobacco Use
Section H - Promotions/Assignments
Section I - Entry Level Interview Boards
Section J - Special Assignments
Section K - Light Duty
Section L - Temporary Re -Assignments
Section M - Standby for Paid Events
Section N - Weekend & After Hours Inspections
Section O - Drug and Alcohol Testing Policy
Section P - Shift Assignments
ARTICLE IV - COMPENSATION
Section A - Wages
Section B - Tuition Reimbursement
Section C - Uniform Maintenance Allowance
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18
Section D - Overtime Pay
18
Section E - Call -Back Pay
18
Section F - Medic Unit Pay
19
Section G - Fire Prevention Assignment Pay
19
Section H - Compensatory Time
19
Section I - Specialist Pay
ARTICLE V - PAID LEAVE BENEFITS
Section A - Vacation
20-21
Section B - Holidays
21-22
Section C - Sick Leave
22-23
Section D - Family Leave
23-24
Section E - Union Officer Donate Leave
24
Section F - Disability Leave Supplement for
25
Law Enforcement and Firefighters
ARTICLE VI- HEALTH BENEFITS
Section A - Medical, Dental and Vision Coverage 26
Section B - Crisis/Trauma Counseling 26
Section C -Term Life Insurance 26-27
Section D - Employee Assistance Program 27
Section E - WSCFF Retiree Medical Trust 27
ARTICLE VII - GRIEVANCE PROCEDURE 28-29
ARTICLE VIII-DURATION OF AGREEMENT 30
APPENDIX "A" Salary Schedule for -2015 2019
July 16,2019 1-29
AGREEMENT BETWEEN THE CITY OF PORT ANGELES
AND
INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL #656
ARTICLE I - GENERAL PROVISIONS
Section A - Preamble
Purpose: This contract entered into by the City and IAFF Local 9656 has as its purpose the setting forth
of the full and entire understanding of the parties regarding the matters set forth herein, reached as the
result of negotiations for wages, hours, and other terms and conditions of employment of the employees
covered by this contract.
Section B - Recognition
The City recognizes the Union as the bargaining representative for purposes of establishing wages, hours,
and working conditions. The terms and conditions set forth herein shall apply to employees in the
following classifications:
Firefighter Firefighter/Paramedic Medical Officer
Fire Captain Fire Prevention Specialist Training Officer
Fire Lieutenant Paramedic/Lieutenant
The Union agrees to provide the names of the Union officers and any changes to the Human Resources
Manager.
Section C - Savings Clause
If any provision of this Agreement, or the application of such provision, should be rendered or declared
invalid by any court action or by reason of any existing or subsequently enacted legislation, the remaining
parts or portions of this Agreement shall remain in full force and effect.
In such event, the parties agree to renegotiate the invalid provision(s) of the Agreement, which shall have
no effect on the remaining provisions of the Agreement.
Section D - Non -Discrimination
The City and the Union agree that they will not discriminate against any employee by reason of race,
creed, age, color, sex, sexual orientation, genetic information, national origin, religion, handicapped status,
marital status, or membership or non -membership in a Union.
Whenever notations are used in the masculine gender, they are intended to apply equally to either gender.
July 16, 2019 1 - 30
2
ARTICLE II - RIGHTS OF PARTIES
Section A - Management's Rights
The City and its management representatives shall retain all customary rights, powers, functions, and
authority normally reserved by management, consistent with State law, local ordinances, and Department
rules and regulations, except as limited by terms of this Agreement or applicable State or Federal laws,
and shall include but not be limited to the following:
1. Determine the mission of the City and respective Departments, commissions, and boards.
2. Set standards of service and performance standards; establish reasonable work rules/regulations,
safety procedures, and personnel policies and procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the
introduction of any and all new, improved or automated methods or equipment.
4. Assign work and establish reasonable work schedules for all regular and overtime hours.
5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with
established ordinances and rules.
6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations,
organizational changes, or other legitimate reason.
7. Determine the number and classification of personnel.
8. Take any action necessary to carry out its mission in an emergency.
9. Discipline and/or discharge for just cause with due process, in accordance with applicable local,
State or Federal laws.
Section B - Retention of Benefits
The City assures the union that in placing the terms of this Agreement into effect, the Department shall
not proceed to cancel benefits or privileges generally prevailing for employees, even though such benefits
or privileges are not itemized in this Agreement.
The Union assures the City that in placing the terms of this Agreement into effect, Union members shall
not seek to gain additional benefits and privileges through this Article, but shall make all such items
subject to the collective bargaining process.
All disputes between the City and the Union shall be subject to the grievance procedure.
Discipline: The City shall not discipline or dismiss any permanent employee bound by this agreement
except for just cause.
Disciplinary matters that have direct economic consequences to an employee such as suspensions,
demotions and termination shall be subject to the grievance procedure, including arbitration. Verbal and
July 16,2019 1-31
written warnings are subject to the grievance procedure however, they are not subject to arbitration.
Section C - Union Security and Payroll Deduction
1. It shall be a condition of employment that all employees covered by this Agreement who are
members of the Union in good standing on the execution date of this Agreement shall remain
members in good standing.
It shall also be a condition of employment that all employees covered by this Agreement and hired
on or after its execution date shall, by the thirtieth (30th) day of their employment, become and
remain members in good standing in the Union; or in lieu thereof, pay each month a service charge
equivalent to Union dues, assessments, and initiation fee paid to the Union, as a contribution
toward the administration of this Agreement.
If objections to joining the Union are based on bona fide religious tenets and the employee objects
to joining the Union because of such beliefs, the employee shall pay an amount of money
equivalent to Union dues, assessment, and initiation fees to a non -religious charity or to another
charitable organization mutually agreed upon by the employee affected and the Union to which
the employee would otherwise pay the Union dues, assessments and initiation fees. The employee
shall furnish written proof to the Union that such payment has been made. If the employee and the
Union do not reach agreement on the organization, the Public Employment Relations Commission
shall designate the charitable organization.
2. The Union agrees that membership in the Union will not be denied or terminated for any reason
other than the failure of the employee covered by this Agreement to tender the Union dues,
assessments, and initiation fees required as a condition of membership in the Union. The parties
also agree that if an employee fails to fulfill the obligation in (1) above, the Union shall provide
the employee and the City, within thirty (30) days, notification of the employee's failure to comply
with this section and during this period, the employee shall make restitution in the amount which
is due or the City shall terminate employment.
3. Payroll Deductions. It is agreed that the City shall permit payroll deductions for Union dues or
other related deductions properly requested through payroll deduction authorization procedures
established by the City and such deductions shall be subject to data processing limitations.
Remittance of the total amount of all such Union -related deductions made from employees' salaries
shall be made to the Union within procedures established by the City, normally within one week
after the City pay day. Any errors or omissions in deductions brought to the attention of the City
shall be corrected on the following pay peIiod.
Union dues for each member shall be equal to 1.5% of top step Firefighter wage. Dues shall be
deducted on a monthly basis.
4. Indemnification Clause. The Union agrees to indemnify and hold the City harmless from any
liabilities of any nature which may arise as a result of the application of this Section.
5. Temporary employees covered by this Agreement shall contribute an amount equal to Union dues,
July 16, 2019 1 - 32
4
assessments and initiation fees on a monthly basis. The contribution shall be made by the employee
to the Union through payroll deduction, with the Union contributing the funds to one of the
following charities: Northwest Bum Foundation; Muscular Dystrophy Association; or a local
charity selected by Local 9656.
Section D - Personnel Records
The City and the Union recognize that the employees' official personnel file relative to any personnel
actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and
maintained in the Human Resources Office. Departments may keep and maintain employee personnel
files but such information in the Department files shall not be used relative to taking personnel actions
that result in information being placed in the official personnel file.
An employee may review their personnel file in the Human Resources Office or Fire Department upon
request, with reasonable notice, and may have a copy of any information placed in the file(s). Whenever
a Department Head places information concerning the employee in the official personnel file it shall be
dated and signed by the employee and a copy will be provided to the employee. If such information is the
result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a
rebuttal which shall be made part of the employee's personnel file. Such a response by the employee shall
be submitted within thirty (30) days of receipt of the disciplinary action or performance review and shall
be of reasonable length.
Section E - Labor/Management Committee
In the interest of developing mutual trust and open communications between the parties, and improve
employee/employer relations, the parties agree to establish a Labor/Management Committee to meet at
times mutually agreed upon.
The members of this Committee for the City shall be the Human Resources Manager, the Fire Chief, or
others designated by the City Manager.
The members of this Committee for the Union shall be the Union President, Vice -President, and one other
person selected by the Union. Other persons selected by the Union who are affected by an issue under
discussion may attend; however, such attendance is permitted as long as staffing needs are adequately
met, with approval of the Fire Chief.
Section F - Agreement Binding on Successors
This Agreement shall be binding upon the successors and assigns of the parties hereto, and no provisions,
terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect
whatsoever by the consolidation, merger, annexation, transfer, or assignment of either party hereto; or
affected, modified, altered, or changed in any respect whatsoever by any change of any kind of the
ownership or management of either party hereto; or by any change geographically or otherwise in the
location or place of business of either parry hereto.
Section G - Seniority List
The City shall provide the Union with an updated seniority list annually upon request. Any corrections to
the seniority list shall be brought to the attention of the Fire Chief and submitted to the Human Resources
Manager for verification. After colTections are made, the seniority list shall be re -posted.
July 16, 2019 1 - 33
E
Contract references to paramedic seniority shall be applied based upon the hire date of the employee.
Personnel who attain paramedic certification after hire shall retain departmental seniority. and shall b
eensidefed eligible f fle e f assignments based tipen thei - d e ,.f
Section H - Layoff and Recall
If necessary, reductions in force shall be accomplished using the department's seniority list consisting of
all firefighters and all paramedics, and then by laying off those personnel in the reverse order of their
department seniority, without regard to classification until contractual minimum manning staffing levels
are reached.
Officers shall not be Iayed laid off until contractual minimum manning levels have been reached in both
the paramedic and firefighter job classifications. Officers subject to layoff or position elimination may
bump back to firefighter and/or paramedic positions to avoid layoff, as long as they meet the qualifications
of the position.
Employees are eligible for re-employment from layoff for twenty-four (24) months from the date of layoff.
However, no benefits shall accrue during such term of layoff.
Employees shall be recalled in inverse order of layoff and the City shall not hire from the open recruitment
list while employees on the recall list are eligible for re-employment.
Re -hired employees will start at the same pay step held prior to layoff.
Years of service prior to layoff will be counted toward employees' length of service with the city.
Section I - Bulletin Board
The City agrees to provide space in the City Fire Station for a Union bulletin board, for notice of official
union business. The Union shall be responsible for maintaining the bulletin board in a neat and orderly
manner.
Section J -Union Officers Shift Coverage
The City shall provide shift coverage to maintain contractual minimum manning staffing levels for Union
elected representatives during contract negotiations. Coverage for elected officials for those events of
mutual benefit to the City and Union (Labor Management meetings, etc.) shall be covered at the Chief s
discretion. The number of elected representatives for this section is limited to three.
Section K - Personal Vehicle Coverage
In the event of an accident, the City agrees to reimburse employees, to a maximum of $500 per occurrence,
for vehicle damage and towing expenses incurred during emergency callback in private vehicles. Only
expenses not covered by employee's insurance will be reimbursed.
Employees shall be covered under this provision from the time of response request until such time they
are relieved from duty.
The City shall indemnify off -duty responding employees as they would as outlined within the current
labor contract. This section does not apply if the employee has violated any vehicle law and is cited.
July 16, 2019 1 - 34
6
Section L - In Service Training
The City agrees to include in compensable hours, time spent by employees for "in-service" medic related
training, medic run reviews, and employee staff meetings to discuss medic -related matters. Time spent
outside of normal scheduled hours shall be paid for at the overtime rate, and such meetings shall be of
reasonable length and authorized in advance by a chief officer.
Such training shall be mandatory as assigned by the Department unless excused because of sick leave or
vacation or if cancelled or rescheduled with less than 30 days notification. With the exception of sick
leave, all absences from these duties shall be excused in writing prior to the event. Written absence forms,
signed by the employee and the shift officer, will be utilized.
The department shall post a list of paramedic training dates for the upcoming calendar year each
December. A paramedic in-service and/or run review cancelled or rescheduled with less than 30 days
notification shall not be considered an eligible CME opportunity.
Paramedic Personnel shall attend a minimum of 8 out of the previous 12 eligible training sessions.
ARTICLE III - WORKING CONDITIONS
Section A- Work Stoppage
The Union agrees that there shall be no strikes, slowdowns, work stoppage, or any interference with the
efficient management of the Fire Department.
Section B - Work Schedule
Shift Personnel: The work schedule for 24-hour shift Fire personnel will be an average of 56 hours per
work week, less a 17.54 "Kelly Day" credited each 28-day duty cycle. The Kelly Day may be taken as
vacation in 12-hour increments, subject to Departmental manning. Twelve hours of Kelly time may be
carried over into the next calendar year. The work schedule shall be further reduced by a compensation
method of paying for 96 hours per year at the overtime rate, which corresponds to 7.38 hours each 28-day
duty cycle. The combination of the Kelly Day, together with this amount, subtracted from 2,912 hours per
year, approximates a 49.77 hour work week.
Compensation for the 96 hours noted above shall be paid twice annually; one half the first pay check in
July, the second half the first paycheck in December. it T,e,.effi of E) f the ealefi of ye , . The rate of pay
for the 96 hours shall be at time- and -one-half the employee's base rate of pay.
Personnel transferring from a 24-hour shift schedule to an 8-hour shift schedule shall have their annual
bank of Kelly time reduced 17.54 hours for each 28-day cycle contained in the remainder of the year. If
the person has used more Kelly time than accrued, at the employee's discretion, vacation or floating
holiday time will be deducted accordingly. Upon transferring, the City agrees to honor all previously
scheduled leave for such employee under the same conditions and manner as originally scheduled.
The daily work hours assigned shall be maintained as authorized in the Port Angeles Fire Department
Operational Guidelines manual upon execution of this Agreement.
July 16, 2019 1 - 35
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In the event an employee is on disability leave or leave without pay for one 28-day duty cycle or greater,
the payment of the 96 hours shall be reduced a pro -rated amount based upon the number of months on
leave in the respective half of the calendar year, and that same amount shall be credited back to the
employee's sick leave balance. Sick leave would only be credited back in those circumstances where sick
leave was deducted. Fire Department administration will coordinate with payroll to make any necessary
adjustments.
1111111�1 MI
ON W1
.. . .......
i
July 16, 2019 1 - 36
Fire Prevention Specialist: The workweek for personnel assigned to Fire Prevention shall be a 40 hour
work week, with 8 hour work days. Changes to the work schedule shall be posted 30 days in advance.
Training Officer: The workweek for the Training Officer shall be a 45-hour workweek which includes
night drills and meetings relating to training or equipment maintenance. The Assistant Chief will set the
assignment schedule with 30 days notice of any changes.
Lunch hour will be considered time off for purposes of scheduling and call-back.
Required evening drills and meetings will be a 2-hour minimum for purposes of hours scheduled.
Flex Time Provision: To accommodate needed flexibility within the Training Officer's work schedule,
flex time may be approved to be utilized within a 28-day cycle.
The Training Officer's 28-day cycle is defined as 180 hours. The Training Officer's work day may vary
based on work assignments, as long as the number of hours worked in the 28-day cycle does not exceed
180 hours. Flex time requires mutual approval and is intended to provide joint flexibility for both the
July 16, 2019 1 - 37
9
employee and the Department and is utilized on a hour to hour basis.
Section C - Minimum Staffing
The Fire Department shall maintain at all times a minimum manning staffing of€edf five personnel from the
bargaining unit, with one two being a Firefighter/Paramedic and one shift officer.
Section D - Staffing:
It is recognized by the Fire Department that it is advantageous to provide staffing at a level above
minimum manning staffing to better meet the operational needs of the Department.
1. Full shift staffing shall consist of si* eight personnel. One shall be a Captain. Of the remaining
personnel, one shall be a Lieutenant and at least three shall be paramedic certified. The Lieutenant may
be one of the paramedic celiified personnel.
2. Vacation leave and shift trades will be approved as long as it does not affect minimum staffing, which
is defined as a minimum of 5 personnel, with 2 being Paramedics and one shift officer.
3. The Department will call back a Paramedic for overtime pay in the event shift staffing falls below two
Paramedics. It is understood that a budget crisis created by a long-term disability or excessive overtime
could impact the Department's ability to pay the necessary overtime. If this occurs, the Department will
attempt to minimize the duration in order to provide two Paramedics on shift as much as possible.
4. If at any time the Department loses a shift position due to a budget crisis, it is understood by
management, that the two Paramedics minimum staffing may be renegotiated.
6. It is the intent of the department to maintain a qualified officer on shift at all times. In the event that
shift staffing falls below one officer, the department will call back one officer utilizing the overtime
provision of the contract.
Section E - Shift Trading
Each member of the Fire Department receiving prior written permission from the Fire Chief or designee
shall have the privilege to exchange shifts with other firefighters, providing no additional costs to the City
are incurred by this exchange. Offs er-s shall trade only with ethef effieers
Trades between officers and non -officers are allowed as long as minimum staffing levels are maintained
at the time of the trade paperwork filing. Probationary members are allowed to trade with other members
as long as there is approval from both impacted shift officers as well as administration. If a member is
scheduled to work a trade and becomes sick, or is injured, the following will apply: If the injury or illness
occurs within 72 hours of the scheduled trade date, normal sick leave will be used. If the injury or illness
occurs outside of the 72 hours, the person who signed the trade slip is responsible to find someone else to
work the trade.
ik&W S,204%nification of EmLlIolees 1 - 38
10
The City shall indemnify employees as authorized in the Port Angeles Municipal Code, Chapter 2.64, and
State R.W. 4.96.041.
Section G - Tobacco Us
Employees shall not habitually smoke tobacco on or off the job as a condition of employment. If any of
these members subsequently begin habitually smoking tobacco, they will be required to participate in a
tobacco cessation program, mutually agreed upon, and paid for by the City. The smoking cessation
program will be a one-time offer and must be successfully completed in 6 months or less. If the member
continues to habitually smoke tobacco on or off duty, they will be subject to discipline procedures up to
and including termination. This policy does not apply to the use of smokeless tobacco.
Section H - Promotions/Assignments:
All personnel hired after January 1, 2008, shall be required to obtain IFSAC Firefighter II certification in
order to be eligible for promotion to Top Step Firefighter. For those personnel who have already attained
Top Step Firefighter or Firefighter/Paramedic and are not enrolled in the IFSAC certification system,
IFSAC Firefighter II certification equivalency will be granted upon request, after validation by the
Training Officer and the Chief of the Department. For those personnel enrolled in the IFSAC celiification
system who have already attained Top Step Firefighter or Firefighter/Paramedic, the Department will
provide IFSAC Firefighter II training opportunities on duty or compensated at the overtime rate of pay for
off -duty classroom attendance.
The City agrees to post the reading list for written examinations three months prior to the test date. The
City agrees to maintain at least one copy of all books on the reading list at Station 11.
If there is no interest in a vacant position, the City may appoint an individual or hold an external
recruitment for the position as con -currently established with all wages, hours, and working conditions.
The appointment shall not exceed two years without mutual acceptance. At the conclusion of two years,
the person shall be reassigned to their previously held position. However, at the conclusion of two years,
if there is no objection from other interested bargaining unit personnel, the person shall have the option to
remain in the position.
The City agrees to maintain a Lieutenant eligibility list. This eligibility list will be established from those
individuals who successfully pass a written Lieutenant's examination. If three or more qualified candidates
remain on the eligibility list at the conclusion of one year, the eligibility list may be extended for up to an
additional year. The eligibility list shall not exceed two years.
An Associated Degree or higher will be required to be promoted to Lieutenant. The Lieutenant test shall
be open to those employees that have completed two years with the Port Angeles Fire Department. Those
employees who do not meet the requirements for Lieutenant at the time of the test, shall be ranked on the
list but not eligible for promotion, until they meet the position requirements. For position openings, the
candidates on the Lieutenant's eligibility list will advance to a comprehensive assessment center. An
assessment center will only be held when an opening is expected.
For the position of Captain, the parties agree that a comprehensive assessment center will serve to establish
the promotional list. That Captains promotional list will be established no longer than 60 days after
position availability, unless both parties agree upon extension. The positions of Suppression Captain,
Training Officer and Medical Officer will be filled from this list.
Furl a IuomQt O�s, the rule of three shall apply. I - 39
11
Lieutenant eligibility must meet the following requirements_
An Associates Degree or higher will be required to be promoted to Lieutenant.
Must have a minimum of three years' experience as a firefighter with the Port Angeles Fire
Department with a total of four years career firefighter experience.
Must be a Washington State Celtified EMT or Paramedic and maintain current celtification.
Must possess and maintain a valid Washington State drivers license.
After promotion to Lieutenant the member is required to obtain Level I Fire Instructor within one year
and obtain certification as an IFSAC Fire Officer I within three years. For those personnel enrolled in
the IFSAC certification system who have already attained Top Step Firefighter or Firefighter/Paramedic,
IFSAC Fire Officer I celtification must be obtained within four years. These requirements will be
provided to the Lieutenant on duty or compensated at the overtime rate of pay for off -duty classroom
attendance. If the employee chooses to challenge the IFSAC Fire Officer I test, the individual will be
compensated for testing time for the first attempt only.
After promotion to Lieutenant, the employee must complete Hazardous Materials On -Scene Commander
training within one year.
An Associates Degree will be required to be eligible for promotion to Lieutenant.
Captain eligibility must meet the following requirements:
Only Lieutenants who have completed probation as a Lieutenant are eligible to test for Captain
positions.
No Captain may transfer out of their position into another Captain level position. Captains must compete
in the entire examination process, to be eligible for another Captain level position.
Graduation from High School or equivalent; must possess an Associate's Degree. Must be a Washington
State certified EMT and maintain certification. Must possess and maintain a valid Washington State
Drivers license.
Must meet all Lieutenant position requirements.
Employee must obtain certification as IFSAC Fire Officer II within three years of promotion to Captain.
These requirements will be provided on duty or compensated at the overtime rate of pay for off -duty
classroom attendance. If the employee chooses to challenge the IFSAC Fire Officer II test, the
individual will be compensated for testing time for the first attempt only.
Personnel holding the rank of Captain as of l/l/2008 must obtain certification for IFSAC Fire Officer I
and II within 10 years (prior to 1.1.2018). This training will be provided on duty or compensated at the
overtime rate of pay for off -duty classroom attendance. If the employee chooses to challenge the IFSAC
Fire Officer I and II tests, the individual will be compensated for testing time for the first attempts only.
Employees will be required to demonstrate that they are working towards certification during the 10-
July 16, 2019 1 - 40
12
year certification period.
If, due to unforeseen circumstances, practical difficulties arise with IFSAC certification testing
opportunities, all parties agree to come together to reach a mutually agreeable resolution, acknowledging
that the intent is that celiification is through an independent third party evaluation.
Section I. Entry Level Examination Interview Boards:
The Union will select two employees from within the Department to serve on the entry-level interview
board. One will be an officer and the second will be an employee in the Department with five or more
years of service. Such appointments to the interview board shall be subject to the approval of the
Department Head.
The individuals selected for the interview board will be on paid time while serving on the board.
Additionally, the City will maintain minimum manning staffing levels if the person selected is on duty the
day of the interview.
Section J - Special Assignments
For special assignments, the City agrees to post the position(s) for a minimum of 14 calendar days prior
to appointment. Interested individuals will submit a letter of intent to the Chief or designee. The Chief
will make the appointment at the conclusion of the posting period. Note: Special assignments may include
SCBA, PMO, EMT to paramedic certification, hose maintenance, and other related miscellaneous work
assignments.
Section K - Light Duty
LEOFF 11 Employees on disability or extended sick leave for greater than six consecutive shifts which
precludes them from performing their regularly assigned duties, shall be guaranteed light duty work
assignments.
Before being assigned to light duty, an employee shall be medically released for such light duty
assignment by their licensed medical doctor. A Fire Administrator shall furnish the employee's medical
doctor with a list of duties, work schedule, and physical limitations involved with light duty assignment.
Light duty assignment shall only be assigned for an employee who can work four consecutive hours or
more each day. Light duty assignments shall not exceed 5 days per week.
All light duty assignments shall be related to fire prevention, training, and/or minor maintenance on
equipment/apparatus. Light duty personnel will not perform station/facility maintenance duties.
An employee may exercise their option to utilize paid leave in lieu of light duty assignments, up to a
maximum of 45 calendar days for the initial period of disability. After such 45 days, the employee must
report for light duty assignments as approved by the physician.
Section L - Temporary Re -Assignments
The Parties enter into this agreement in order to address reassignment of employees, which fall outside
the scope of regularly scheduled shift rotation, such as temporary transfers between shifts A-B-C.
The Union recognizes the City's right to make shift assignments. In the event the City plans to reassign
an individual from one shift to another, the City agrees to provide a minimum 21-day notice to the
July 16,2019 1-41
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employee, except in an emergency where such notice is not reasonably possible.
E.ie „ding Fleatefs, Re -assignment of an individual shall not exceed one time per 12-month period.
The written notice from the City to the Union and the employee will indicate the employee(s) affected,
describe the reason for the proposed change, and the anticipated duration of the assignment. Duration of
re -assignments will not exceed 4 months in length. In making shift changes for individual employees, the
City will take into consideration previously scheduled leave and attempt to minimize any disruptions to
the employee.
Upon making a re -assignment, the City agrees to honor and accept all previously scheduled leave in the
same conditions and manner as originally scheduled.
If an employee being re -assigned has incurred documented costs for non-refundable travel plans (i.e.,
airline tickets, lodging, and other similar expenses), the City agrees to fully reimburse the employee for
these expenses.
In the event that a re -assigned employee is scheduled to work more shifts within the calendar year than
they would have if no transfer had occurred, the additional shifts shall be compensated at the overtime
rate of pay for that employee. Compensation for these added hours worked will be completed upon
transferring back to their original position.
Section M: Standby for Paid Events: For public events that charge an admission fee or generate
revenue and request PAFD standby, the city agrees to pay overtime for a minimum of 2 paid personnel
of the department for the duration of the event. This does not exclude additional volunteer personnel
from participating.
Section N :Weekend and After Hours Inspections
The shifts will assume responsibility for routine weekend and after-hours inspections, not including
inspections which would take a unit out of service. Inspections falling between 9:00 p.m. and 7:00 a.m.
will be the Fire Marshal's responsibility.
Section O - Drug and Alcohol Testing
Purpose: The City recognizes that employees that have used alcohol and drugs may be able to be
rehabilitated to return as productive employees. To this end, the City establishes a policy that alcohol and
drug usage is a treatable condition. We value our employees and therefore will provide a one -chance
option for rehabilitation if an employee tests positive for alcohol or drugs. However, if the severity of the
incident warrants termination in the sole judgment of the City, we reserve the right to discharge an
employee from City employment without offering a rehabilitation program.
Policy: Reporting to work under the influence of alcohol and/or illegal drugs, or the use, sale, or
possession by an employee of illegal drugs is strictly prohibited and may result in disciplinary action,
including immediate termination. For the purpose of this policy, substances that require a prescription or
other written approval from a licensed physician or dentist for their use shall also be included when used
other than as prescribed. Each employee must advise the employer if they are using prescriptions or other
over-the-counter drugs they know, or reasonably should know, may impair their ability to perform job
functions and/or operate machinery such as automobiles. Under appropriate circumstances, theemployer
July 16, 2019 1 - 42
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may request the employee provide written medical authorization to perform various essential job functions
from a physician while using such drugs.
A voluntary request by an employee for assistance with their alcohol or drug abuse problem will remain
confidential and shall not be used as the basis for a last chance agreement or disciplinary action, provided
that the request for assistance is initiated prior to being identified as impaired through the procedures
herein.
Where a supervisory employee has a reasonable suspicion to believe an employee is under the influence
of alcohol or illegal drugs or is using illegal drugs, the employee in question will be asked to submit to
discovery testing including breath tests, urinalysis and/or a blood screen to identify any involvement with
alcohol or illegal drugs.
Reasonable suspicion shall be based on specific, contemporaneous, and articulable observations
concerning the appearance, behavior, speech, or body odors of the employee. Possession of alcohol or a
controlled substance while on duty is a prohibited behavior and will, at a minimum, result in reasonable
suspicion testing.
An employee who refuses to submit to discovery testing for alcohol and/or illegal drugs shall be
conclusively presumed to be under the influence of alcohol or an illegal drug for the purpose of
administering this article.
Refusal to submit to a City -ordered alcohol or drug test or refusal to sign the required test forms, shall
constitute as the same as falsifying, tampering, obstructing the testing process, or contaminating the
sample and shall result in termination, without a last chance process for rehabilitation or treatment.
If the results of the drug or alcohol tests are positive, and support a conclusion that the employee used an
illegal drug or alcohol, or repOlied to work while under the influence of drugs or alcohol, the employee
may be subject to discipline including immediate discharge.
Reporting and Verification of Test Results: The reporting and verification of positive test results shall
be in accordance with the City's Commercial Driver's License testing policy, Section 6, except for Sections
6.2.5 and 6.3.4. Section 6.2.5 shall read "The Program Manager will report verified positive results to the
Department Head". Section 6.3.4 shall read "If the split specimen is unavailable or inadequate for testing,
the Medical Review Officer (MRO) shall cancel the test and report the cancellation and reasons therefore
to the City Program Manager and the affected employee".
Disci In inary Procedures: In the event of a positive drug or alcohol test, the City shall evaluate the
circumstances related to the incident and impose disciplinary measures, up to and including termination.
Any employee who refuses to submit to a City -ordered controlled substance test will be subject to
immediate discharge.
If an employee tests positive for drugs or alcohol and has not previously gone through a rehabilitation
program, the City will provide a one chance option for rehabilitation, unless in the judgment of the City
the circumstances warrant immediate discharge. Any rehabilitation program costs will be as provided
July 16, 2019 1 - 43
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through the City's medical plan. Any costs beyond the medical plan coverage shall be the sole
responsibility of the employee.
Upon successful completion of the rehabilitation program, the employee may return to work after a drug
test to determine that the employee is drug free. Thereafter, the Substance Abuse Professional (SAP) may
conduct a random drug test on the employee at any time for the next year from the date of returning to
work.
In the event one of the random tests are positive, the employee will be terminated. Random tests will be
conducted in accordance with this policy.
Any employee that completes a rehabilitation program to retain their employment with the City will also
sign a last chance agreement, as provided by the City. The employee and the affected union representative
will sign the agreement. Failure of the employee to sign the agreement will result in discharge. The last
chance agreement shall include a waiver of any appeal procedures to the labor contract or Civil Service
should the employee violate the agreement and/or fail a drug test. The last chance agreement shall be
consistent with this policy.
Definitions: For the purpose of administering this article, the following definition of terms is provided:
Reasonable Suspicion - Reasonable suspicion is based on specific objective facts and reasonable
inferences from those facts in the light of experience, that discovery testing will produce evidence of
illegal drug or improper alcohol use by that particular employee.
Under the Influence - The following cut-off levels shall be used for the initial screening of specimens to
determine whether they are negative for these drugs or classes of drugs:
Drug
Test Level
Amphetamines
1000 ng/ml
Barbiturates
300 ng/ml
Benzodiazepines
300 ng/ml
Cannabinoids
100 ng/ml
Cocaine metabolites
300 ng/ml
Methadone
300 ng/ml
Methaqualone
300 ng/ml
Opiates (codeine)
300 ng/ml
Opiates (Morphine)
300 ng/ml
Phencyclidine (PCP)
25 ng/ml
Propoxyphene
300 ng/ml
Level of the positive results for ethyl alcohol - 0.05 gr/dl
Illegal Drugs - are defined as all forms of narcotics, depressants stimulants, hallucinogens and cannabis
which sale, purchase, transfer, or unauthorized use or possession is prohibited by law.
July 16,2019 1-44
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Over-the-Counter Drugs - are those which are generally available without a prescription and are limited
to those drugs which are capable of impairing the judgment of an employee to safely perform the
employee's duties.
Prescription Drugs - are defined as those drugs which are used in the course of medical treatment and
have been prescribed and authorized for use by a licensed practitioner/physician or dentist.
Supervisory Employee - is defined as a departmental chief officer.
Procedures: If an employee is required to submit to a drug test, the following procedures shall be
followed:
• The employer shall pay the cost of testing, unless otherwise noted in this policy.
• The employee shall be given an opportunity to confer with a union representative if oneis readily
available and the employee has requested a representative.
• The employee shall be given an opportunity to explain to the MRO the reasons for the employee's
condition, such as reaction to a prescribed drug, fatigue, exposure to toxic substances, or any other
reasons known to the employee.
• The employer may request urine and/or blood samples.
• Urine and blood samples shall be collected at a local laboratory, hospital, or medical facility, on
City time. The employer shall transport the employee to the collection site. The employer and/or
union representative may be allowed to accompany the employee to the collection site.
• If an employee is relieved from duty while awaiting the test results, they will be placed on paid
administrative leave.
• The duration of a rehabilitation program, as recommended by the SAP, shall not be grounds for
dismissal.
• All specimen containers and vials and bags used to transport the specimen shall be sealed to
safeguard their integrity and proper chain -of -custody procedures shall be followed.
• The testing of the samples shall be performed only by a laboratory and by a physician or health
care professional qualified and authorized to administer and determine the meaning of any test
results. The laboratory performing the test shall be one that is certified by the National Institute of
Drug Abuse (NIDA)
• If a specimen tests positive in an immunoassay screen test, the results must be confirmed by a gas
chromatography/mass spectrometry test. The specimen must show positive results at/within the
following limits on the GC/MS (gas chromatography/mass spectrometry) confirmatory test to be
considered positive:
If immunoassay is specific for free morphine, the initial test level is 25 ng/ml.
Confirmatory Test: Limit
Marijuana metabolites 15 ng/ml
Cocaine metabolites 150 ng/ml
Opiates: Morphine 300 ng/ml
Codeine 300 ng/ml
Phencyclidine 25 ng/ml
July 16, 2019 1 - 45
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Amphetamines: Amphetamine 500 ng/ml
Methamphetamine 500 ng/ml
The City shall notify the employee and the union of their option to requisition a sample of the
specimen and to send it to the laboratory chosen by the employee or union for testing. The cost of
this test will be paid by the union or the employee. Failure to exercise this option may not be
considered as evidence in an arbitration or other proceeding concerning the drug test or it's
consequences.
The employee and the union shall be informed of the results of all tests and provided with all
documentation regarding the tests as soon as the test results areavailable.
The parties agree to use the Medical Review Officer (MRO) in the Virginia Mason Drug Proof facility to
review all confirmed positive test results and communicate those results to the employer.
The MRO shall have the responsibility to determine when an individual has failed a drug test in accordance
with the standard enumerated herein.
Section P - Shift Assignments
All three (3) shifts shall be balanced to reflect overall department longevity. Room assignments shall be
grouped based upon seniority, with exception of officers, and shifts will include one member from each
group.
As members retire, personnel may need to change rooms to maintain a balanced shift mix.
Any adjustments to maintain a balanced shift will be identified by November 1 of each year, as needed for
implementation in January of the New Year.
ARTICLE IV - COMPENSATION
Section A - Wages
elassifieations. Two 0 steps ar- to owest step twe 0
ifitefval steps
;11 be added aftef the highest stop.
lill:R1.f
July 16, 2019 1 - 46
July 16, 2019 1 - 46
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January 1, 2019 - Parties agree to amend the contract salary schedules to five (5) steps for job
classifications that currently have ten (1)0 steps and to four (4) steps for job classifications that currently
have six (6) or seven (7) steps. In all classifications, the new wage scale shall begin with the 2018 3rd step
and culminate with the 2018 top step. All Cost of Living increases or adjustments shall be applied to the
aforementioned steps on an annual cumulative basis. Current employees shall be migrated to the new step
that corresponds to the number of years of service.
Waize Adjustments and Cost of Living Increases -
January 1, 2019 — 2.5% wage adjustment
July 1, 2019 — 1% market adjustment
January 1, 2020 — 100% CPI (All -City) June to June, min 1% max 3%
January 1, 2021 — 100% CPI (All -City) June to June, min 1% max 3%
Deferred Compensation: In lieu of the City providing a long-term disability plan, the City agrees to contribute
an amount equal to the actual premium paid by the employee for the IAFF disability insurance plan and pay
that amount into a deferred compensation plan for the employee.
Any member receiving sick leave payments from the City is required to remit payment of any
WSCFF/Standard Disability benefits back to the City. The City agrees that the funds referenced above
will be used to "buy-back" sick leave being used during the course of the disability.
The City agrees to a 50% matching deferred compensation contribution up to 2% beginning 1/l/2020. (ie
the employee must contribute 4% to receive the 2% match.)
Bachelor Degree Incentive
The City agrees to 2% wage increase for all member who attain, or currently have a bachelor's degree in
any discipline beginning 1/l/2019.
Section B - Tuition Reimbursement
Any member covered by this Agreement is entitled to 80% reimbursement for tuition and book costs for
any course directly related to their job, provided the member has gained the approval of the Fire Chief
prior to registration for the class of instruction. All members requesting reimbursement for tuition and
books will be expected to meet the minimum standards for taking the course and must complete the course
with a passing grade or celiificate of course completion.
Section C - Uniform Maintenance Allowance
New employees hired by the City shall receive a full uniform as defined by the Department's
current Standard Operating Guidelines. The uniform shall include: Class B shirts (2), T-shirts
(8), pants (2), Sweatshirt (1), shorts (1), belt, foul weather jacket and boots. Thenew employee's
boot allowance shall not exceed &2-90 the current cost of the standard duty boot.
oyees required to attend the State Fire Academy will receive all clothing re by by the
July 16, JY
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Upon completion of probation, new employees will be provided with a Class A uniform. If the
employee leaves the City prior to completing two (2) years of service, the employee will reimburse
the City the cost of the Class A uniform. After completion of two (2) years of service, the Class A
uniform shall be the property of the employee.
2. The City shall provide a uniform maintenance allowance (e*e „ding newly hired empleyees-
of $550 per calendar year, (January 1st to December 31") with the exception of
probationary firefighters. During the probationary period an employee will receive a reduced
allowance of $300 on January 1st to be utilized for that calendar year. All subsequent uniform
allowances will adhere to the amounts and provisions earlier identified. Employees may carry over
a maximum of $200 from one calendar year to the next. The total yearly allowance shall not exceed
$750. Employees shall purchase uniform items and provide a copy of the receipt to the Fire
Department for reimbursement. The City shall provide a balance for an employee on the amount of
the uniform allowance used, upon request.
3. The uniform shall be as set forth in the Fire Department Operations/Procedures Manual.
4. The employee agrees to maintain and repair the uniform.
5. The City agrees to furnish required protective clothing and safety equipment.
Section D - Overtime Pay
1. Overtime hours are those hours which the employee is authorized to work in excess of their
regularly scheduled shift, excluding shift trading.
2. Authorized overtime hours worked shall be paid at the rate of time -and -one-half the employee's
regular rate of pay.
3. Overtime pay shall not be compounded with any other form of premium pay to the employee.
4. Personnel being transferred to another shift will not be entitled to overtime pay, provided that not
more than one transfer shall be made annually.
Section E - Call -Back Pay
An employee called back to work on other than their regularly scheduled shift shall be compensated a
minimum of two hours at the overtime rate of pay. Provided, however, the two-hour minimum shall not
apply to call backs within less than two hours of the start of the employee's regularly scheduled shift or
time contiguous to the end of a regularly scheduled shift. Compensation for call backs with less than 2
hours before the assigned shift shall be paid at a minimum of 1 hour at the overtime rate of pay.
Compensation for contiguous hours at the conclusion of the shift shall be paid at the overtime rate of pay
for actual hours worked, rounded to the nearest '/2 hour. Hours worked beyond the minimum shall continue
to be paid at the overtime rate until relieved of duty, or until the employee's regular shift begins, calculated
to the nearest '/2 hour.
Section G - Fire Prevention Assignment Pay
An employee assigned to the Fire Prevention Division of the Fire Department shall receive premium pay
of $75 per month. After the employee has successfully obtained their ICC Fire Inspection Certification,
the employee shall receive an additional $50 per month (total of $125 per month premium pay). The City
shall assist the employee in obtaining the ICC certification within the first six (6) months of having been
placed in the Fire Prevention Division.
Section H - Compensatory Time - Non Shift Personnel Only
Compensatory time may be granted in lieu of oveliime. Compensatory time may be accrued up to 80
hours for day personnel. The employee shall have the option of overtime or compensatory time.
Compensatory time will be given at the rate of time -and -one-half.
Section I - Snecialist Pay
Employees who meet the following criteria are eligible to receive $50 a month for specialist pay.
Criteria: Employees shall participate in training and response for technical rescue. 50% attendance at
monthly technical rescue drills, as well as 50% attendance at quarterly exercises is required. In addition,
within one year of signing the letter of intent to participate, personnel shall meet the prescribed
standards for technician -level qualification in at least one of the following:
❑ Trench rescue
❑ Confined spacerescue
❑ Structure collapse rescue
❑ Rope rescue
Attendance and qualification will be monitored on a six-month basis. Failure to meet minimum required
drills will constitute a loss of specialist pay - which will begin again once the employee meets the
qualification and training requirements over the next six-month review period.
4R'YUt�iaM1$%on in technical rescue training will be compensated with overtime or cimpArrPne as
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outlined in Article IV of this union contract.
Employees who show up for a regularly scheduled drill that is subsequently cancelled will receive credit
for attendance. Employees who are on -duty and unable to attend a scheduled drill - either due to drill
location or emergency response - will not have that drill considered in the total number of drills for
attendance percentage.
ARTICLE V-PAID LEAVE BENEFITS
Section A - Vacation: Vacation leave is accrued on a bi-weekly bases. The hours ner year divided
by 26 Uav periods.
Vacation leave with pay will accrue to each member of the union working a 24-hour shift schedule at the
following rate:
Maximum
Length in Service
Shifts (24 hours)
Hours
Accrual
1 - 5 continuous years
5 shifts
120
240
6 -10 continuous years
7.5 shifts
180
360
11-15 continuous years
10 shifts
240
480
16 -20 continuous years
12.5 shifts
300
600
21 continuous years
15 shifts
360
720
Vacation leave with pay will accrue to each member of the Union working an 8-hour shift schedule at
the following rate:
Maximum
Length in Service
Shifts 8 hours
Hours
Accrual
1 - 5 continuous years
10 shifts
80
160
6 - 10 continuous years
15 shifts
120
240
11 -15 continuous years
20 shifts
160
320
16 -20 continuous years
25 shifts
200
400
21 continuous years
30 shifts
240
480
Vacation leave with pay will accrue to each member of the Union working a 9-hour shift schedule (45
hour work week) at the following rate:
July 16, 2019 1 - 50
-22-
Maximum
Length in Service
Hours/Year
Accrual
1 - 5 continuous years
151
241
6 - 10 continuous years
196
331
11 -15 continuous years
241
421
16 -20 continuous years
286
511
21 continuous years
331
601
Vacation will be granted only after the completion of one (1) full years' service. Thereafter, the leave
credited for any month of service may be taken in any subsequent month.
b. Scheduling of vacation (vacation, "K" days, floating holidays) for the upcoming year will be conducted
by the second Tuesday of December. Leave requests will be picked based on department seniority. Each
member may take up to a maximum of nine consecutive shifts off per pick, after such time the bid for
vacation will rotate to the next senior person.
At the time of leave scheduling for the upcoming year, the Union will identify and guarantee a minimum
of four time periods (ABC, BCA, CBA) in which no leave will be granted. These "blocked periods" will
be exclusively used as dedicated training days to address state mandated training requirements. Forty-
five days shall be provided between the scheduled leave requests to the first blocked training period.
Aside from the "blocked periods", leave requests conducted by the second Tuesday of December shall be
guaranteed provided that established department fflatioitig staffing levels are maintained. _*4th „filiF �" r
Af ;QAAtef
When the Department wishes to establish additional dedicated training in which no leave will be granted,
the Department shall identify the day(s) and place them on the leave calendar 45 days in advance.
Previously approved leave will not be rescinded to accommodate additional dedicated training.
To decrease the likelihood of interruptions during the dedicated training periods, the City agrees to provide
first out EMS coverage by either using daytime employees when available, or two off duty employees.
EMS coverage assignments shall be filled in the same manner as overtime shift assignments.
c. Unscheduled leave will be requested in advance and is subject to approval by the Department Head,
provided the unscheduled leave request will not interfere with the work of the department.
d. Previously approved leave may only be rescinded in the event of a catastrophic emergency.
e. No employee shall be permitted to accumulate vacation in excess of the amount earned in a two (2) year
period.
f. Personnel transferring from a 24 hour shift schedule to an 8 or 9 hour shift schedule, or vice versa, shall,
at the date of transfer, have their annual leave accumulation rate adjusted to reflect the new working hours;
no reduction or addition shall occur in previously accumulated annual leave.
Payment for Unused Vacation
ly- �l l ke paid for unused vacation leave accrued at their base hourly rate (i.e.i sitngirht time)
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upon leaving City service; except no payment will be made for employees who terminate City service
during the initial probationary period.
Section B - Holidays
For the purposes of this contract period, the parties recognize the following holidays:
New Year's Day Labor Day
Washington's Birthday Veteran's Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day
Three (3) Floating Holidays
Floating holidays for new employees shall be pro -rated, basis on the employee's hire date, as follows:
Date of Hire Shall Receive
January through April 3 Floating Holidays
May through August 2 Floating Holidays
September through December I Floating Holiday
Each floating holiday shall be one 24-hour shift to be taken as vacation, subject to department
staffing requirements. The three floating holidays are excluded from cash payment as described below
and are taken in the same manner as vacation leave.
The named holidays above, excluding the floating holidays, shall not be observed, but shall be paid for in
cash at the individual employee's base rate of pay. These eight holidays shall have an annual value of 106
hours for each employee on a 24-hour shift. Each individual holiday shall be equal to 13.25 hours (106/8
holidays= 13.25 hours).
Holiday pay shall be paid, in an -ears, twice annually, one-half the amount owed (i.e., 53 hours) ewe
payday after- ittly 44, and the fvmaining half eiveedd Rhe. last pay day of the ealewadar- . on the first
payday in July and the remaining half owed the first payday in December.
Any employee absent because of illness, injury, or disability and scheduled to work on a named holiday,
shall have the value of one holiday (13.25 hours) deducted from the amount owed for the next holiday
payment. If an employee is absent for 28 consecutive days or more, the employee shall not receive holiday
pay from the 29th day on, regardless of whether or not they are scheduled to work the holiday.
Any employee who resigns, retires, or terminates during the year shall have their holiday pay pro -rated
for the number of holidays worked for that calendar year. Any new employee hired shall receive holiday
pay, pro -rated for the period of the calendar year worked, calculated from the employee's hire date.
Section C - Sick Leave
Sick leave is a privilege and may only be used in the event of actual illness of the employee or family
member as defined in this Section.
LEOFF 11 employees newly hired shall be granted 288 hours of sick leave in advance. At the end of the
first year's employment, the employee shall begin their monthly accrual of 14 hours/month.
2�4 hour hi e lloyees: 1=�F11 8 hour shift employees: T
July 16,9 1 - 52
14 hours per month
10 hours per month
-24-
July 16, 2019 1 - 53
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9 hour shift employees: LEOFF 11 11 hours per month
Maximum Accrual: For all bEOFFemployees hired prior to , ati- ,.atior of this eentf e4 July 191h 2016,
the maximum accrual of sick leave is 2,000 hours. LEOFF 1 Employees hired after famen that date
shall have a maximum accrual of 1680 hours.
Sick Leave Cash Out: Effective 1/1/16 all employees covered under this agreement regardless of hire
date shall receive 25% cash out of their remaining sick leave bank upon separation from the City. The
maximum amount of sick leave that can be cashed out is 1680 hours.
Conversion of Sick Leave: Personnel transferring from a 24-hour shift to an 8 or 9 hour shift, or vice
versa, shall at the date of transfer have their sick leave accumulation adjusted to reflect the new shift. No
reduction or addition shall occur to previously accumulated leave.
Notification of Sick Leave: In the event an employee is sick and unable to report to work, the employee
shall notify the Department as soon as possible, but in no event, no later than one hour prior to the
beginning of their shift. Documented abuse or misuse of sick leave shall result in disciplinary action.
Proper Use of Sick Leave: Where the facts are established to the satisfaction of the Department Head,
sick leave may be used for the following reasons, with approval of the Fire Chief:
1. Illness or injury to the employee, on or off the job.
2. Illness or injury to an immediate family member requiring the attendance of the employee to care
for the family member. For purposes of this subsection, family members shall be defined as spouse,
children, step -children, parents, and grandparents.
Funeral/bereavement leave: Sick leave used for funeral or bereavement leave shall be limited to
three shifts in any one instance unless approved by the Department Head for additional time.
Duration of Sick Leave Use: An employee requesting sick leave may use such time for actual illness or
injury as defined in this section. If the Department Head has reasonable cause to believe that the employee
has abused or misused sick leave, the Department Head may require a doctor's letter for verification of
illness for the employee or family member.
Sick leave may also be used for medical, optical, or dental appointments, and may be used in 30-minute
increments.
Section D - Family Leave
Pursuant to the City Personnel Policy and Procedures Manual, Section 7.06, an employee is entitled to up
to 12 weeks of family leave to care for a newborn child, newly adopted child, or a child under 18 years of
age with a terminal health problem. See City Personnel Policy and Procedures Manual, Section 7, Leave
of Absence, 7.06, Family Leave. Personnel utilizing leave for FMLA shall be prohibited from all shift
work, responses or training activities.
Paid Family and Medical Leave — Beginning the date the union contract is approved by City Council,
the employee agrees to pay 63% of .4% for the state's new program.
Section E - Union Officer Donated Leave
Aie)YFtd`1x j9ours will be donated to elected union officers holding the position of Jreudent, Vice
en b:r ecretary/Treasurer.
-26-
The ninety six (96) total vacation hours shall be equally divided and deducted from all union members not
currently serving as an officer. Deduction will be made on the first paycheck in January of each year. The
appropriate number of hours will be credited to each union officer at the following rate:
President 48 hours
Vice President 24 hours
Secretary/Treasurer 24 hours
Donated hours will be added to each vacation bank and subject to contract limits.
Section F - Disability Leave Supplement for Law Enforcement and Firefighters
Pursuant to RCW 41.04.500-41.04.550 the City shall provide a disability leave supplement to employees
covered by this contract when an employee has an on the job injury and is receiving worker's
compensation benefits. The disability leave supplement amount shall be one half the amount of the
difference between the amount the employee is receiving from worker's compensation benefits and their
regular bi-weekly paycheck. (Regular amount of paycheck is determined by averaging out hourly ratefor
the one year period prior to date of injury.)
The other half of the amount of the supplement shall be charged against employee's accrued paid leave,
starting with sick leave.
ARTICLE VI -HEALTH BENEFITS
A. Medical. Dental and Vision Coverage
Medical Coverage:
0
0
the Gityo
Effective August 1, 2019 the City agrees to provide family medical coverage under the AWC Regence
High Deductible Health Care Plan (HDHP). Additionally, the City will contribute an annual $1500 for
employee and $3000 for family to a Health Savings Account (HSA) and $2400 for employee and $4800
for family to a medical bridge (medical bridge will be administered by third party administrator
BergAndonian). An employee may elect to contribute via payroll deduction and per the IRS guidelines,
to the HSA.
The City agrees to maintain the existing benefits for the duration of the contract. The parties agree
that any changes made by AWC to the medical plan level of benefits shall be incorporated as part
of this document. If there are changes to the medical benefits the City will notify the Union. Either
party may request impact bargaining on these changes.
July 16, 2019 1 - 55
-27-
Dental coverage shall be paid for by the City, for the life of the agreement, for the AWC Dental
Plan F.
Vision coverage shall be paid for by the City and coverage shall be through the AWC Vision
Service Plan, $25 deductible option.
The City reserves the right to change insurance carriers as long as the employee benefits are not
affected. Any such change will be coordinated with IAFF 9656.
Wellness Benefit: The City agrees to provide $5,000 annually for a Fire Department Wellness
Benefit. The City and the Union agree to maintain a committee to develop the wellness program
criteria and monitor how this money will be used. The Committee will have representatives from
the Fire Union, Fire Management, and Human Resources. The funds will be in the Fire Department
Budget.
B. Crisis/Trauma Counseling
The City agrees to provide crisis/trauma counseling for on-the-job incidents for employees. The
crisis/trauma counseling may be on a group or an individual basis. Requests for such counseling
shall be made to the Fire Chief.
The City further agrees to expand coverage beyond the medical plan coverage to include coverage
for out -patient psychological services for employees up to ten (10) visits per year. The claims
would be processed through the health plan, with unpaid charges up to the 10 visits paid for by the
City.
Employees will be responsible for submitting receipts or Explanations of Benefits for charges.
City liability will not include charges in excess of usual and customary.
C. Term Life Insurance The City agrees to provide term life insurance equal to one -times the
employees annual salary, rounded to the nearest thousand, with a maximum policy of $50,000.
The terms and conditions of the life insurance policy are as listed in the plan policy provided to
employees.
D . Emnlovee Assistance Program
The City agrees to maintain an Employee Assistance Program for the duration of the Agreement.
E . WSCFF Retiree Medical Trust The City shall make a deduction from the employees pay check
and such contribution shall be on a pre -taxed basis from the base salary of each LEOFF II
employee. The contributions shall be payable to the Washington State Council of Firefighters
Employee Benefit Trust. The contribution rate shall be deducted from the employee's paycheck
on a pre -taxed rate of $75.00 per month, or as amended by the Board of Trustees. These
contributions shall be included as salary for purposes of calculating retirement benefits.
IAFF members who promote out of the bargaining unit into a City of Port Angeles T
management position shall continue monthly contributions at the same rate as listed above and
subject to terms of the WSCFF special agreement attached.
July 16, 2019 1 - 56
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ARTICLE VII - GRIEVANCE PROCEDURE
A grievance is defined as a complaint by an employee concerning the interpretation or application of this
Agreement. A grievance may be filed when an employee believes an injustice has been done because of
an unfair application of a Department rule/regulation or policy.
For purposes of this grievance procedure, a working day is defined as a calendar day, excluding Saturday,
Sunday, and legal holidays.
Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by mutual agreement
of the parties. If the grievance is not resolved with the decision rendered, it is the grievant's responsibility
to initiate action which submits the grievance to the next step within the time period specified. Failure of
the employee/Union to submit the grievance within the time limits specified shall terminate the grievance
process and the matter shall be considered resolved. Failure of the City to respond within time limits will
allow the grievance to automatically proceed to the next level of the grievance procedure.
Rights and Restrictions of the Parties
1. A party to the grievance shall have the right to record a grievance meeting at the expense of the
requesting party.
2. An employee may have a representative present at all steps of the grievance procedure.
3. Grievances of an identical nature involving an alleged violation of the same Article, Section, etc.,
concerning the same subject matter may be consolidated.
Grievance Steps:
Step 1 - Union Grievance Committee
A grievance may be initiated by an employee submitting a written grievance to the Union Grievance
Committee providing:
A. The nature of the grievance;
B. Alleged violation by Contract Section, Department Rule/Regulation, Policy, etc.; and
C. The desired resolution, together with any supporting documentation attached to the written
grievance.
The grievance must be submitted within twenty (20) working days of the alleged violation or within twenty
(20) working days of the date the employee had knowledge of the occurrence.
The Union Grievance Committee shall review and determine if the grievance is justified. If, in the opinion
July 16, 2019 1 - 57
-30-
of the Grievance Committee, the grievance is not valid, no further action shall be taken.
If the Union Grievance Committee determines that the grievance is valid, the Union and/or the employee
may present the grievance to the next level of the grievance procedure, the Department Head.
Step 2 - Department Head
Within ten (10) working days of receipt of the grievance by the Union Grievance Committee, the grievance
shall be forwarded to the Fire Chief who shall review the grievance and meet with the employee and/or
representative, if requested, as soon as possible to review the matter and shall issue a written decision
within five (5) days after such a meeting. If the grievance is not resolved to the satisfaction of the
employee/Union after receipt of the Department Head's written decision, the matter may be referred to
Step 3 of the Grievance Procedure, the City Manager.
Step 3 - City Manager.
The Union has five (5) days in which to submit the written grievance to the City Manager after receipt of
the Department Head's written decision. The City Manager will meet with the grieved employee and
representative, if requested, Department Head, and Human Resources Manager to review the grievance
and all supporting documentation. After that meeting, the City Manager has ten (10) working days to issue
a written decision concerning the grievance. If the decision of the City Manager does not resolve the
grievance to the satisfaction of the employee/Union, the grievance may be submitted to the final step of
the Grievance Procedure, binding arbitration. A request for binding arbitration must be submitted to the
City Manager within ten (10) working days after receipt of the decision of the City Manager.
Step 4 - Binding Arbitration
The Union and the City will jointly request from the American Arbitration Association a list of seven (7)
arbitrators and upon receipt of this list, the parties will toss a coin to see who strikes the first name and
then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. However,
the parties may mutually agree to an arbitrator without using the above arbitration service.
The parties agree that the grievance shall be heard, before the arbitrator selected, at the earliest possible
date. The decision of the arbitrator shall be final and binding upon the parties. However, the arbitrator
shall not have the ability to alter or amend any portion of the labor Agreement.
The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to
the presentation of the case for each respective party shall be the responsibility of that parry and shall not
be shared as part of the arbitrator's expenses.
The arbitrator shall issue a written decision to the parties within thirty (30) days of the close of the hearing.
July 16, 2019 1 - 58
t
The parties agree that the term of the Labor Contract between the City of Port Angeles and IAFF Local
9656 shall be January 1, 2019 through December 31, 2021.
IN WITNESS WHEREOF, we attach our signatures this day of July 2019.
CITY OF PORT ANGELES IAFF LOCAL 9656
Sissi Bruch, Mayor
Nathan West, City Manager
Abbi Fountain, Human Resources Manager
James Mason, Union President
July 16, 2019 1 - 59
2019 Salary Schedule
July 16, 2019 1- 60
t2 � PORTANGELES
r�
lww� WASH I N G T O N, U.S,
CITY COUNCIL
MEMO
Date: July 16, 2019
To: City Council
From: Sissi Bruch, Mayor
Subject: Rural Development Initiatives (RDI)
Summary: RDI is planning on visiting Port Angeles in mid/late August. We would like to introduce
them to partners and funders in our community to help them bring their Rural Community Leadership
Program here.
Funding: No funding required.
Recommendation: Discuss and set up a subcommittee to help identify all partners that can make
RDI's visit.
Background / Analysis: One of the sessions at the All Washington Cities Conference was put together
by Rural Development Initiatives (RDI), a private, nonprofit 501(c)(3) organization based in Eugene,
Oregon. RDI was formed in 1991 in response to the timber industry crisis facing the Pacific Northwest.
Today RDI is continuing to support rural communities as they work through challenging economic
conditions. RDI's nationally recognized programs and services help communities help themselves with
effective and results -oriented training and resources necessary for individuals living in rural communities
to build and sustain a better future in their communities.
RDI's flagship Rural Community Leadership Program is based on the belief that vital rural communities
develop from a broad base of knowledgeable, skilled, and motivated leaders. The leadership training
consists of sessions that focus on developing the community leadership capacity of individuals. A typical
class consists of individuals ranging from community college students to retired seniors, with varied
leadership experience ranging from emerging to seasoned.
For 13 years, RDI designed and delivered the Ford Institute Leadership Program in Oregon and Siskiyou
County, CA, serving nearly 90 rural community hubs and graduating nearly 9,500 rural leaders who are
knowledgeable, skilled, and motivated to help their communities. They would like to come here, and help
us to maximize our leadership effectiveness and connect community members with our City in a way that
promotes vitality.
Since 2004, RDI have been working with the Sherwood Trust to gather and lead a diverse cohort of
people from across Washington's Walla Walla Valley to learn together and build individual and
community leadership skills through the annual Sherwood Trust Community Leadership Program.
RDI has adapted the Rural Community Leadership Program to reach new and broader audiences and to
serve more geographic areas: Yakima Valley, Skamania County, the Palouse Region, and Mason County,
and Idaho and other parts of Washington. They have been interested in Port Angeles and the Mayor has
invited them to come and see if it would be possible to bring this interesting program here to help our
community members grow into future leaders.
July 16,2019 1-61
Funding Overview: The costs are not charged to the community, but they would like us to help identify
local foundations that might help pay for the training. They have a fund development staff that works on
getting grants specifically for this.
July 16, 2019 1- 62
-%; 2 � PORTANGELES CITY COUNCIL
WASH I N G T o N, u, s, MEMO
Date: July 16, 2019
To: City Council
From: Abbigail Fountain, HRManager
Subject: City Manager Evaluation Form
Summary: The Human Resources Manager worked to implement City Council interests in the
development of an evaluation form for the City Manager. The form has been completed and needs to be
approved by Council for use in the upcoming September 2019 City Manager Evaluation.
Funding: N/A
Recommendation: Approve the City Manager Evaluation for 2019 as attached.
Background / Analysis:
On August 7, 2018, a contract was signed with Nathan West as City Manager for the City. The contract
stipulates a written evaluation in September 2019. As Human Resources Manager, I worked to
implement City Council interests in the development of an evaluation form for the City Manager. The
form has been completed and needs to be approved by Council for use in the upcoming September 2019
City Manager evaluation. It is anticipated that the forms will be completed by Council and utilized as
part of a facilitated review that informs the City Manager on his performance over the last year.
Funding Overview: N/A
July 16, 2019 1 - 63
City of Port Angeles
City Manager Performance Evaluation
Name: Nathan A. West
Evaluators: Port Angeles City Councilmembers
Evaluation period: March 2019 to September 2019
Each member of the City Council should complete this evaluation form, sign it in the space
below, and return it to Abbi Fountain, Human Resources Manager.
Evaluations will be summarized and included on the agenda for discussion at the closed
session on (date).
Councilmember:
Print Name Signature
Date submitted:
INSTRUCTIONS
This evaluation form contains six categories of evaluation criteria. Each category
contains a statement to describe a behavior standard in that category. For each
statement, use the following scale to indicate your rating of the city manager's
performance.
3 = Exceeds Standards (generally exceeds the performance standard)
2 = Meets Standards (generally meets the performance standard)
1 = Needs Improvement (usually does not meet the performance standard)
Any item left blank will be interpreted as a score of " 2"
This evaluation form also contains a provision for entering narrative comments,
and an opportunity to list any comments you believe appropriate and pertinent to the rating
period. Please write legibly.
Leave all pages of this evaluation form attached. Sign and date the cover page. On the date
space of the cover page, enter the date the evaluation form was submitted. All evaluations
presented prior to the deadline identified on the cover page will be summarized into a
performance evaluation to be presented by the City Council to the City Manager.
July 16, 2019 1 - 64
PERFORMANCE CATEGORY SCORING
L GOVERNANCE
Communication: Establishes and maintains a strong working relationship with City
Council, characterized by open communication, respect, and trust. Kept the Council fully
informed in a timely manner of key plans, issues and activities. Maintain consistent
availability to Council and ensured that all Council Members receive information on an equal
basis.
Communication: Provides useful feedback and observations to the council about such
things as: providing clear direction about its needs, goals, and priorities; is the Council
fulfilling its role as a policy -making body; is the Council becoming too involved in day-to-
day administration?
Execution: Council meeting packets were complete, informative and relatively free of
errors and omissions. Agenda items and supporting documents were appropriate and brought
to Council in sufficient time for deliberations.
Execution: Implements Council's decisions and directions. Possesses the ability to
follow Council direction despite possible differences from his own views and successfully
executes their policy or directive. Honored commitments and followed through on
agreements and request for information or action without having to be reminded.
Execution: Appropriately monitors and manages fiscal activities of the organization
Comments:
Add the values from above and enter the subtotal - 5 = score for this category
2. GOALS AND PLANNING
Finance: Administers and adopts sound operating and capital budgets. Designed and
implemented short- and long-term (20 year) financial plans, and anticipated adjustments to the
plans. Developed and implemented appropriate financial strategies to maintain organizational
stability and sound financial conditions. Followed Council's Budget goals.
Technology: Uses technology to achieve goals and adaptability to new developments
in all areas of city management and planning.
2
July 16, 2019 1 - 65
Planning: Implements the City's vision, mission, goals and strategic plan and reported
the progress annually or semi-annually as appropriate to City Council.
Planning Plans ahead, anticipates needs, and recognizes potential problems.
Prioritization: Sets appropriate priorities in work plan and utilization of time.
Organizes or assigns work so that it is performed efficiently and effectively. Pays sufficient
attention to detail to avoid errors or having things "slip through the cracks.
staff
Versatility: Willing to try new ideas proposed by governing body members and/or
Decision -Making: Able to analyze problems or issues to identify causes, reasons and
implications. Stayed focused on long-range goals. Was able to accurately forecast resource
requirements. Considered alternatives before making recommendations and presented various
alternatives and options
Comments:
Add the values from above and enter the subtotal - 7 = score for this category
3. COMPETENCIES
Decision Making: Makes decisions that are logical and defensible based on facts.
Deals with issues in a straightforward manner. Maintains an awareness of consequences of
actions and decisions.
Communication: Strives to understand, as well as to be understood. Established
rapport by using reflective language, non judgmental words, and positive frames of reference.
Maintained awareness of nonverbal communications and was congruent in body language,
tone, and words.
Adaptability: Assesses and adapts to changing situations. Implemented innovative
solutions to make improvements. Remains flexible, objective and receptive to suggestions and
new ideas.
Professionalism: Sets a professional example by handling affairs of the public office
in a fair and impartial manner. Self-confident: accepts, criticism, demonstrates integrity,
loyalty and honesty. Able to cope with stress, maintains self control and composure, even
3
July 16, 2019 1- ss
under pressure.. Demonstrates commitment to continuous professional and personal
development.
Internal Resources: Effectively mediates and resolves problems and applies common
sense, tact and diplomacy.
Time Management: Maintains an appropriate work/life balance. Encourages the
same from all staff.
Comments:
Add the values from above and enter the subtotal _ 6 = score for this category
4. RESOURCE MANAGEMENT
Overall: Assesses, analyzes, acquires, and administers human, financial, physical, and
informational resources in a manner that instilled public trust and accomplished the
organization's vision, mission and goals.
Personnel: Promotes strategies that maximize employee potential, motivate and gain
the employees' confidence and respect.
Personnel: Mentors department heads to assist in further developing or maintaining
their performance standards. Identifies replacement and succession staff for all leadership
positions. Guides staff so they work together as a team towards a common objective.
Effectively cross -communicates between the Department Directors and Council.
Personnel: Recruits and retains competent personnel for staff positions and
professionally manages the compensation and benefits plan. Stays accurately informed and
appropriately concerned about employee relations.
Personnel: Promotes training and development opportunities for employees at all
levels of the organization. Applies an appropriate level of supervision to improve any areas
of substandard performance.
4
July 16, 2019 1 - 67
Comments:
Add the values from above and enter the subtotal - 5 = score for this category
5. LEADERSHIP
Overall: Effectively led staff in the management and administration of the services
provided. Created a work environment that encouraged creative thinking, collaboration, and
transparency and an atmosphere in which employees can enjoy working for the City. Served
as an example for employees.
Expectations: Provides leadership based upon clearly communicated expectations.
Expectations: Encourages teamwork, innovation, and effective problem -solving
among the staff members
Expectations: Encourages heads of departments to make decisions within their
jurisdictions with minimal city manager involvement, yet maintains general control of
operations by providing the right amount of communication to the staff
Comments:
Add the values from above and enter the subtotal _ 4 = score for this category
6. PUBLIC RELATIONS
Networking: Coordinates with appropriate parties to maximizing input to facilitate an
open exchange of opinions from diverse groups.
Networking: Develops a professional network with other cities and organizations.
Identified and managed the internal and external politics that affected the work of the City.
Advocacy: Explains, advocates, and expresses facts and ideas in a convincing manner
to others. Champions the services and programs of the City. Represents the City honestly and
fairly to the press, radio, and television.
5
July 16, 2019 1 - 68
Advocacy: Anticipates sensitive topic and initiates communication to minimize
distortion and impacts to the City.
Feedback: Understands the importance and challenges of satisfying both internal and
external customers. Sought to better understand and continuously improve processes and
made good use of customer feedback.
Comments:
Add the values from above and enter the subtotal - 5 = score for this category
TOTAL SCORE (Total Points Available 18) _
SUMMARY COMMENTS::
July 16, 2019 1 - 69
Last Updated 7/11/2019 11:47 AM
CITY COUNCIL MEETINGS 2019-2020
Estimated dates for Work Plan consideration by Council and tentative Work Sessions
2019
August
• 6 —
o Think Tank 5-6:00 p.m.
o Budget Amendment #2 First
Reading
o Traffic Camera Information
• 20 —
o Compassion Charter Presentation
o Budget Amendment #2 Second
Reading
• 27 — Vacant Properties Work Session
September
• 3—
o EDC Presentation (Colleen
McAleer)
o Housing Code Amendments 1st
Reading
• 17—
o Parks & Recreation Presentation
(Delikat)
o Housing Code Amendments 2nd
Reading
• 24 — Sign Code Discussion (Brekke and
Bloor)
October
• 1—
o Indigenous Peoples Month
Proclamation
o Community Development Fee
Schedule Discussion
o Dry Creek Water Assoc. Inter -
Agency Agreement
o COOP Training
• 15 — 2020 Revenue Sources Public Hearing
• 22 — Budget Work Session 1
November
• 5—
o Property Tax - First Public Hearing
and Reading
o Paramedicine Project Update
• 19—
o Budget Amendment #3 First
Reading
o Property Tax — Second Public
Hearing and Reading
o 2020 Budget Public Hearing
• 26 — Tentative Budget Work Session 2
December
• 3—
o
Hill Street Segment of ODT Trail
Final Bid Package
o
New Sign Code — 1st Reading
o
Improve External Communications
o
Budget Amendment #3 Second
Reading
0
2020 Budget Adoption Second
Public Hearing and Reading
• 17—
o
New Sign Code — 2nd Reading
o
Evaluate the viability of Excess
properties 12/31
o
Phase 1 Wayfinding Program Bid
Package
0
2020
January
• January 7t''— Election of Mayor and Deputy
Mayor
• January 21 st
o Group Photo
o Council Assignments
G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with
Edits.doc
July 16,2019 L-1
Last Updated 7/11/2019 11:47 AM
o Adopt Adhoc Committees to review
Committee, Commission, and Board
Applications
• January 28t' TBD
February
• 4ti'—Public Records Training
• 18'b — TBD
• 25th — TBD
March
0 3rd
o Adopt Community Work Plan
• 17'b
o Long Range Financial Plan
o Budget Amendment # 1 —First
Reading
• 24th — TBD
April
• 7t' Budget Amendment 41 —Second
Reading
• 2 1st
o Arbor Day Proclamation
• 28tb — TBD
May
• 5tb — TBD
• 19th — TBD
• Capital Facilities Plan Work Session
June
• 7th
o Capital Facilities Plan 1st Reading
o Maritime Festival Proclamation
o Pink Up Port Angeles Proclamation
o Complete Audit and CAFR — filed
o Capital Facilities Plan Public
Hearing #1
• 21st
o Budget Goals from Council 5-6:00
p.m.
o Public Hearing 2 & Adopt CFP
2021-26
o Levy Lid Lift presentation to
Council -Revised ballot resolution
• 23rd— Tentative-AWC Conference -no work
session
July
• 7th
• 21st
• 28th
August
• 4th
• 18th
• 25th
September
0 1st
• 15th
• 22nd
October
• 6th
• 20th
• 27th
November
• 3rd
• 17th
• 24rh
December
1st
• 15th
• 22nd
G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with
Edits.doc
July 16,2019 L - 2
Last Updated 7/11/2019 11:47 AM
Ongoing 2019 Projects:
Citywide Review of the City's Enterprise System
G:\CNCLPKT\PACKET ITEMS\2019\071619\L
Edits.doc
July 16, 2019
12019 - 2020 Council Meeting Schedule V2 with
L - 3
Last Updated 7/11/2019 11:47 AM
2020
January
February
March
• Short Term Rental Registration completion
April
May
June
Clallam County P.U.D. Water/Electrical Contracts
Phase 1 Way Finding
Clallam County PUD Water/Electrical Contract
G:\CNCLPKT\PACKET ITEMS\2019\071619\L
Edits.doc
July 16, 2019
July
August
September
Hill Street
October
November
December
12019 - 2020 Council Meeting Schedule V2 with
L - 4
Last Updated 7/11/2019 11:47 AM
2021 and beyond
Race Street Complete Street Design -Construct portion of street scape in 2021-22
Work sessions planned for 2019
■ January 22 — TBD
■ February 26 — Code Compliance / Revenue Options
■ March 26 — TBD
■ April 23 — TBD
■ May 28 — Capital Facilities Plan
■ June 25 — TBD
■ July 23 — TBD
■ August 27 — TBD
■ September 24 — TBD
■ October 22 — TBD
■ November — TBD
Tentative, yet to be scheduled:
Items for upcoming agendas:
G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with
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July 16,2019 L - 5
.0; - � PORTANGELES
lww� W A S H I N G T O N, U.S,
Date: July 16, 2019
To: City Council
From: Brian S. Smith, Chief of Police
CITY COUNCIL
MEMO
Jonathan Boehme P.E., Deputy Director of Engineering, City Engineer
Subject: Traffic Safety Camera Program -Information
Summary: Staff has reviewed the potential for the deployment of a traffic safety camera program at certain
intersections and in all school -zones.
Traffic safety cameras have proven to improve safety and traffic law compliance when used in concert with
best practices. Washington has cities using traffic safety cameras that follow best practices; and a company
used by numerous cities is under contract with the City of Seattle.
Funding: The City will need to provide funding in the amount of $30,000 to begin portions of the
program. It is anticipated that once the program is running, derived revenue will cover additional staff and
equipment costs.
Actions: Staff will continue to refine the overall Traffic Safety Camera Program and will place the
program into the Capital Facilities Plan (CFP). After CFP approval, traffic safety cameras will be deployed
in phases with school zones being the first phase and red-light cameras deployed in selected intersections
during the second phase. Staff will utilize the General Fund (through the normal budgeting process) to fund
the initial equipment needed for one school -zone and utilize revenue derived to pay for additional amber
light installations for school -zone camera systems.
Recommendation: No action at this time — informational only.
Background / Analysis:
The primary functions of red-light camera systems are to improve traffic safety and compliance with traffic
laws. The severity of an accident between a vehicle and pedestrian significantly increases as speeds
increase beyond 20 mph. Furthermore, a vehicle running a red light and hitting a crossing vehicle also
typically results in serious or fatal injuries. Over 17 jurisdictions in Washington deploy traffic safety
cameras as part of a traffic safety program. The Cities of Seattle and Lake Forest Park contract with Verra
Mobility for both red-light and school -zone cameras. Port Angeles has a buying agreement with Seattle
and can utilize their existing contracts.
For several months staff has been in contact with Verra Mobility. The feasibility of red light and school -
zone cameras at selected locations has been reviewed. An initial study determined that two intersections
on First and Front Street are not suitable for red light cameras. Verra Mobility also completed a review of
several school -zones and determined the school -zones surrounding Franklin Elementary, Jefferson
Elementary and the Port Angeles High School are suitable for school -zone camera systems.
On May 7, 2019 Lake Forest Park Chief of Police Steve Sutton presented lessons learned from his program
to the Port Angeles City Council. Lake Forest Park began their program with one red-light system and
July 16,2019 L - 6
three school -zone systems. In 2015 they added a red-light system and an additional school -zone system.
In 2018 they further expanded an additional red-light system. It was noted in Chief Sutton's presentation
that a public information and outreach program is important prior to the implementation of a traffic safety
camera program
Staff believes the success of a traffic safety camera program depends on scaling the program deployment
to match staff capacity and available resources. School -zone speed systems require the installation of amber
flashing warning lights that are only activated during school zone hours. The cost at each school zone sign
location is approximately $5,000 (for LED amber lights, timers, solar panels and revised signage and poles).
Franklin School will require approximately $30,000 in City investment to deploy the school -zone camera
system. The additional costs of cameras, hardware and other equipment will be borne by the camera
contractor.
After school zone cameras have been in operation and determined to improve safety, red light cameras
would then be implemented, as staff resources allow. It's recommended that the intersection of Race Street
and Lauridsen Boulevard will be the first location for red light cameras. Furthermore, two of the red-light
system areas identified in Verra Mobility's preliminary study deemed "suitable" are on Hwy 101. These
require agreements with WSDOT.
Red-light cameras will also require an additional public outreach and education program. It's anticipated
the cameras will improve traffic compliance, while generating revenue to offset consultant costs to run the
cameras and Police officers to review video footage and issue citations. Staff recommends any remaining
revenues that are generated be dedicated to police traffic safety operations.
Next Steps:
• Identify and capture in the 2020 budget costs for the program.
• Place the overall traffic safety camera program into the Capital Facilities Plan (CFP) and use the
existing Seattle contract agreement with Verra Mobility. Staff will bring back to Council and
amendment to the CFP.
Deploy cameras in all six school -zones inside the City. This will require scaled deployment of
school zone -cameras systems as funds become available for the installation of the amber flashing
warning systems. The revenue obtained can pay for the additional staff time and equipment needed
to expand the school zones amber lights for the camera -systems.
Dedicate any remaining revenue generated to police traffic safety operations and using the data on
compliance and non-compliance in school zones with school -zone speed systems to evaluate the
efficacy of expanding the program.
Council will have an opportunity to approve (or not approve the program) during the 2020 budget process,
the 2020 CFP process and during any additional proposed contract (s) with Verra Mobility.
Funding:
Initial cost of staff time and equipment for the initial school -zone system will be funded through the General
Fund (estimated at $30,000). Expansion of the program will be funded by revenue provided to the General
Fund by the Traffic Safety Camera Program.
July 16,2019 L - 7
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-;G� POR-T-ANGELES CITY COUNCIL
WASH I N G T O N, U.S, MEMO
Date: July 16, 2019
To: City Council
From: Thomas Hunter, Director ofPublic Works & Utilities
Subject: Elwha River Flows — Informational Update
Summary: Citing a drought declaration by Governor Jay Inslee, the City Manager initiated Stage I of
the City's Water Shortage Plan.
Although the National Weather Service forecast a cool, wet July for the Port Angeles area, The Elwha
River flows continue to decrease and are now approximating 665-690 cubic feet per second (cfs). On
June 1st the flow was 1,670 cfs, by July 1st the flow dropped to 775 cfs. Depending on temperature and
precipitation during the first week of July, the river flow fluctuated from 665 to 855 cfs.
Funding: N/A
Recommendation: Information Only
Background / Analysis: The City's potable water source is groundwater influenced by the Elwha
River. The water is pumped to the City from a Ranney Collector Well located next to the river.
Alternatively, the City can receive direct surface water from the Surface Water Intake Structure at the
Elwha Water Facility recently taken over by the City.
On May 20, 2019 Governor Jay Inslee declared a drought emergency for Clallam County due to the low
snow pack in this region. On June 18, 2019 the Port Angeles City Manager implemented Stage 1 of the
City's Water Shortage Plan citing the drought declaration.
City staff are tracking several contributing factors:
The Elwha River flows continue to decrease over the course of the summer months, from 1,670
cfs on June 1 to 775 cfs on July 1.
o From July 1 to July 7 the river flows fluctuated between 665-855 cfs, depending on
temperature and precipitation.
The National Weather Service forecast a cooler, wetter July with rainstorms/showers likely and
highs in the lower -to -mid 60's over the next 10-14 days.
This is the time of year when the mountain snowpack melts off. No information available on
current snowpack conditions.
Current analysis shows dryer -than -normal conditions with mitigation from cooler and wetter weather.
Current projections indicate water flows may reach a point where Stage 2 of the City's Water Shortage
Plan may be considered between the end of July and the middle of August, depending on actual
temperature and precipitation.
July 16,2019 L - 9
The City's Water Shortage Response Ordinance, PANIC 13.46, uses five stages summarized below:
Stage
Water Shortage Condition
Action
Declaration
by
I
Anticipated
Internal Preparations
City Manager
11
Serious
Voluntary Conservation
City Manager
III
Critical
Limited Outdoor Restrictions
City Council
IV
Emergency
Mandatory Outdoor Restrictions
City Council
and Indoor Conservation
V
Regional Disaster or Infrastructure
Water Rationing
City Council
Failure
Funding Overview: N/A
July 16,2019 L-10
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