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Home My WebLink About11/15/2018 Agenda PacketParks, Recreation & Beautification Commission Meeting November 15, 2018 City Council Chambers 6:00 p.m. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes—October 18, 2018 4. Public Comment 5. Finance/Packet Items 6. Legislation a. Tree Removal Policy 7. Guest Speaker —Steve Methner, Dream Playground Foundation 8. Late Items 9. Director's Report— Information Only 10. Adjournment Phone: 360-417-4550 1 Fax: 360-417-4559 www.citvofpa.us I emoore@citvofpa.us I facebook.com/portangelesparksandrec 321 East 5t" Street I Port Angeles, WA 98362-0217 PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING Port Angeles, Washington October 18, 2018 CALL TO ORDER — REGULAR MEETING: Chairperson Shargel called the meeting to order at 6:01 p.m. ROLL CALL: Members Present: Commissioners Forrest, Kirsch, Shargel, Sinton, Tucker & Wojnowski; Student Representative Bailey. Members Absent: Commissioner Winslow. Staff Present: Director Delikat & Secretary Moore. APPROVAL OF THE MINUTES: It was moved by Commissioner Forrest and seconded by Commissioner Wojnowski to approve the September 20 meeting minutes. Motion passed unanimously. PUBLIC COMMENT: None. FINANCE & PACKET ITEMS: Director Delikat reviewed the year to date revenue and expenditure reports with the Commission. Delikat noted that the numbers are right where they should be for this time of the year. LEGISLATION: None. GUEST SPEAKERS: 1. Jessica Elliott, Port Angeles Fine Arts Center Director: Director Elliott discussed the continued partnership between the City and the Center, including the combined effort to apply for lodging tax funds. The Center was awarded $50,000 in lodging tax funds and will look at updates to the art park and the outdoor space. Their priorities are signage, security, and possibly constructing an outdoor performance stage. LATE ITEMS: None. DIRECTOR'S REPORT: 1. Quinn Redlin Kintner Memorial Park Grand Opening: The grand opening celebration on October 13 was a success, with more than 400 attendees. 2. Lodging Tax: The City applied for and received $50,000 in lodging tax funds for the Port Angeles Fine Arts Center and $77,000 for recreation tournaments. 3. Senior Center Manager: Nearly 20 applications were received and will be reviewed the week of October 22. The City will keep the Senior Center Board involved in the interview process. 4. Lincoln Park Cabins: Three of the four cabins will potentially be moved this fall, with two of them returning to the original donor. The third may possibly go to the Lincoln School. 5. Nature School: The Facility Use Agreement was approved by Council and they're aiming to open enrollment in spring 2019. 6. Lions Park Playground: The Lions Club is looking at possibly purchasing and installing play equipment at their park. 7. Ice Rink/Volunteers: The Chamber is in need of more volunteers for this year's Winter Ice Village. 8. Future Legislation Items: The Department is working on a tree removal policy which is currently being reviewed by legal and will potentially be a legislation item for the November Commission meeting. The Department is also looking to draft a "No Tobacco in City Parks" ordinance to bring to the Commission in the near future. 9. Questions/Comments: Commissioner Shargel asked for clarification on what the City did to control the volume of the speakers at Civic Field. Director Delikat told the Commission that all of the user groups were given training and the volume of the speakers were set at levels as defined by the Port Angeles Municipal Code. ADJOURNMENT: Chairperson Shargel adjourned the meeting at 6:41 p.m. The next meeting is November 15, 2018, at 6:00 p.m. in the City Council Chambers. David Shargel, Chairperson Emily Moore, Secretary Page 1 of 1 2018 Parks & Recreation Department Financial Report 83% Year Lapsed REVENUES 8012 - Senior Center Membership $28,000 $20,633 74% 8050 - Cemetery $139,000 $104,657 75% 8155 - Banner Rental $15,000 $11,879 79% 8155 - Ediz Hook Boat Launch $8,000 $5,635 70% 8155 - Gateway $5,000 $2,300 46% 8155 - Vern Burton Rentals $40,000 $38,022 95% 8221 - Sports $172,000 $142,789 83% 8221 Total $407,000 $325,915 75% EXPENDITURES 8010 - Administrative $252,800 $205,173 81% 8012 - Senior Center Operating $156,600 $134,927 86% 8050 - Cemetery Maintenance $175,300 $136,788 78% 8080 - Parks Maintenance $1,722,600 $1,478,374 86% 8112 - Senior Center Maintenance $27,600 $28,474 103% 8131 - Facility Maintenance $705,600 $540,584 77% 8155 - Facility Rentals $105,100 $71,688 68% 8221 - Sports $205,400 $153,915 75% Total $3,351,000 $2,749,923 PARKS & RECREATION DEPARTMENT mai POLICY AND PROCEDURES PR -0407 TREE REMOVAL POLICY 1. PURPOSE: 1.1. The purpose of this policy is to ensure preservation of those urban trees that are managed by the Port Angeles Parks & Recreation Department to the maximum extent possible and provide guidelines and processes to determine when removal of a tree or trees on specific City property is warranted. This determination requires reviews and approvals as described below. 2. DEPARTMENTS/DIVISIONS/PERSONNEL AFFECTED: 2.1. Parks & Recreation Department (Department) 2.2. Parks & Recreation Arborist (Arborist) 2.3. Parks & Recreation Director (Director) 2.4. Community & Economic Development Director (DCED Director) 2.5. Public Works City Engineer (Engineer) 2.6. Parks, Recreation & Beautification Commission (Commission) 3. DEFINITIONS: 3.1. Tree: a woody perennial plant, typically having a single usually elongated main stem bearing lateral branches. 3.2. Tree Removal: physical removal of a tree and/or trees by cutting or other physical means. 4. POLICY: 4.1. No person, entity, or City department, including those performing contracted works and City projects, shall remove any tree from Department managed property without prior specific written authorization from the Department and notification to the Commission. This does not apply if the tree being removed is an immediate danger to the public or property located on Department managed property or located on adjoining public or private property. See Section 5, Procedures and Guidelines, for additional details. 4.2. This policy shall apply to any tree located on property managed by the Department (See Appendix for locations). 4.3. In conjunction the Commission, this policy has been reviewed and approved by the City Manager and the City's Community & Economic Development, Public Works & Utilities, and Legal Departments. 5. PROCEDURES & GUIDELINES: 5.1. A written request for authorization for tree removal on Department managed property shall be provided to the Director. If the request is coming from a member of the public, the request must include the specific location of the tree(s) and the justification for removal. Once this request is received and reviewed, the Director will pass it along to the Department Arborist who will then provide the Director a written evaluation. 5.2. If the Department Arborist has concerns about a tree on the Department's managed property, he or she will provide the Director a written evaluation. 5.3. If the tree is located in an Environmentally Sensitive Area, the report must be reviewed and removal must also be approved by the DCED Director. 5.4. All reasonable efforts should be made to avoid tree removal; however, when removal is unavoidable and/or required, project plans must be reviewed, conditioned, and approved by the Director 5.5. Approval for the removal shall be granted by the Director or the Director's designee only if one or more of the following criteria are met: 5.5.1.1. Is determined to bean immediate hazard to the health, safety, and welfare of the public; 5.5.1.2. Is diseased and has no prospect of recovery; 5.5.1.3. Has been damaged by a storm event or damaged mechanically resulting in instability and posing an immediate or future hazard to public and/or property; Page 1 of 3 PR -0407 PARKS & RECREATION DEPARTMENT mai POLICY AND PROCEDURES PR -0407 TREE REMOVAL POLICY 5.5.1.4. Is damaging adjacent infrastructure and methods other than removal will not eliminate the ongoing damage; 5.5.1.5. Is warranted for pedestrian or vehicular safety; 5.5.1.6. Must be removed due to construction activity, new landscape installations, or landscape renovations where the tree cannot be incorporated into the project; 5.5.1.7. Has declined substantially, will not recover, and detracts from the landscape of the property; 5.5.1.8. Has outgrown its location or is planted too close to a building or property line; 5.5.2.If the tree is not an immediate hazard, but falls within the criteria for removal, the Director shall notify the Commission at its next regularly scheduled monthly meeting and place it under "Legislation/ Discussion Items/Other Business" on the Commission Agenda. If the tree(s) must be removed during the Commission's summer hiatus, an additional meeting shall be called to notify the Commission and the public. 5.5.3. Shade, leaves, and fruit limiting building and sign visibility, limits to terrestrial and marine views, etc., shall not constitute justification for tree removal. Selective thinning shall be performed instead of removal whenever possible, however, selective thinning of trees and removal of underbrush will only be approved if one or more of the following criteria will result from the removal are met: 5.5.3.1. Criteria as set forth above or; 5.5.3.2. An aesthetic improvement which will serve the best interest of the public. 5.5.4.Upon approval, the removal may proceed in accordance with accepted arboricultural practices and conditions established by the Arborist. All debris must be removed, including removal or grinding of the stump(s) and roots to 12 inches below existing ground level, and the site thoroughly cleaned, amended with top soil and/or compost, and seeded for lawn. 5.5.5.If work being done needs a Clearing & Grading Permit, approval must be granted by the DCED and the City Engineer 5.5.6.Any usable wood left from the removal of the tree shall be removed from the site and donated to a local certified non-profit organization for sale as firewood for the purpose of raising funds. Wood can also be used for City or volunteer projects. 5.5.7.When determined practical by the Director, tree removal shall include a plan for replanting and/or replacing removed trees. Practical shall mean likely survivability of the replanted and/or replaced trees. Requests to remove trees must address replanting and/or replacing those trees if the Director determines replanted or replaced trees are likely to survive. 6. RESONSIBILITY and AUTHORITY: 6.1. The Director or Director's designee shall be responsible for administration of this policy. However, all Department Directors shall make every effort to minimize tree removal regarding their respective Capital Facility Plan (CFP) projects. Departments are required to submit construction plans for each CFP project that is located on or adjacent to property that is managed by the Department. To the maximum extent practical, all CFP projects will include a plan for protecting existing trees and replacing any trees authorized for removal. 7. APPENDIX: 7.1. Department managed property locations and addresses. Effective: Approved: Page 2 of 3 PR -0407 PARKS & RECREATION DEPARTMENT mai POLICY AND PROCEDURES PR -0407 TREE REMOVAL POLICY APPENDIX - PARK ADDRESSES Facility/ParkAddress "A" Street View Point West 4th Street & South A Street "C" Street View Point West 4th Street & South C Street 101 Traffic Island 1700 East Front Street 5th & Oak Park 136 West 5th Street Fiero Marine Life Center 315 North Lincoln Street Blvd & Chase Traffic Island 200 East Lauridsen Boulevard Blvd & Lincoln Traffic Island 100 West Lauridsen Boulevard Bonnies Bakery (Old Fire Hall) 215 South Lincoln Street Campfire Clubhouse at Jessie Webster Park 619 East 4th Street Carnegie Library 205 South Lincoln Street Charles R. Willson Park 511 West 7th Street City Hall 321 East 5th Street City Pier 315 North Lincoln Street Civic Field 307 South Race Street Conrad Dyar Memorial Fountain West 1st Street & North Laurel Street Crown Park 1921 West 4th Street Downtown Restroom 124 West Front Street Ediz Hook Restroom 645 Ediz Hook Road Elks Playfield 533 West 14th Street / W. 14th & Cedar / W. 14th & Pine Erickson Playfield 302 South Race Street Esplanade Marine Drive & West Boathaven Drive Francis Street Park 400 North Francis Street Front & Vine Traffic Island Front Street & Vine Street Gateway 125 East Front Street Georgiana Park Georgian@ Street & North Chambers Street Harborview Park 700 Ediz Hook Road Hazel Porter Kiel Park 115 West 13th Street Haynes View Point East Front Street & North Peabody Street James View Point West 2nd Street & Oak Street Jessie Webster Park East 3rd Street & Eunice Street Lincoln Park (Main Entrance & Facilities) 1521 West Lauridsen Blvd Lincoln Park Ballfields 1901 L Street Lions Park 601 East Whidby Avenue Ocean View Cemetery 3127 West 18th Street Park Maintenance Shop 1310 West 16th Street Port Angeles Fine Art Center & Webster's Woods 1203 East Lauridsen Blvd Rains Park 921 East 8th Street Sail & Paddle Park 700 West Ediz Hook Road Senior Center 328 East 7th Street Shane Park 613 South G Street / West 8th & South G Valley Creek Estuary Park 313 Marine Drive Vern Burton Community Center 308 East 4th Street Verne Samuelson Trail US -101 Veterans Memorial Park 217 South Lincoln Street Volunteer Field West 18th Street & South L Street West End Park Railroad Avenue & Oak Street Wolverton Park 825 West 11th Page 3 of 3 PR -0407