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Agenda Packet 10/22/2019 � �I� �k����llllll�����llllllllllllllllllllluu����� I I� October 22, 2019 City of Port Angeles Council Special Meeting Agenda City Council Chambers, 321 East 5fh Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order —Special Meeting at 5:00 p.m. B. Roll Call C. AFSCME Contract/Approve Contract.............................................................................................0-1 D. Budget Work Session • Preliminary Budget can be found on the City's website at: haps://www.ciiyofpa.us/DocumentCenter/View/7101/2020-Preliminary-Budget E. Adjournment October 22,2019 Port Angeles City Council Meeting Page 1 P� R.JAN.G.E.1-FIS Date: October 22, 2019 To: City Council From: Abbi Fountain, Human Resources Manager Subject: AFSCME Local#1619 Union Contract Summary: The City has negotiated with the AFSCME Local#1619 for a two-year agreement that includes the following: • Cost of Living Adjustments for all classifications. • Market adjustments for all classification. • Bereavement Leave i • Increase in compensatory tune. 1 • Compensatory time for travel Funding: The increased cost to the 2019 budget is approximately$43,900. Recommendation: Approve the terms of the AFSCME Local #161.9 union contract as outlined in this memo. Background /Analysis: The AFSCME Local#1619 is the City's largest union and represents approximately one hundred employees with members from multiple departments and divisions within the City. Recruiting and filling positions within the AFSCME job classifications has been somewhat challenging in that the job market for these classifications is competitive. It is in the City's best interest to stay reasonably competitive with wages and benefits to our comparable cities. The City and AFSCME began union negotiations in October 2018. During this bine the City and the union negotiated the following items: • Two-year contract: January 1,2019—December 31,2020. • Wage adjustments 1/l/19—2.0%, 6/1/19— 1.1%, 1/1/20—1.4%,6/1/20—2.5'1> • Compensatory time for passengers when traveling out of the area • Increase in compensatory time cap from 80 hours to 96 hours • Add 3 days of Bereavement Leave • Employee premium share for the WA Paid Family& Medical Leave • Hold vacation cash out language in abeyance for tern of the contract • New employees required to sign up for direct deposit • Updated language items Additionally,AFSCME and the City have agreed to add two new job classifications Civil/Utility Engineer III and Engineering Technician III. The Civil/Utility Engineer Ill will be placed at pay range October 22, 2019 C - 1 A34 and the Engineering Technician III will be placed at pay range A24. Adding these two classifications finalizes the progression for the Civil/Utility Engineer and Engineering'Technician job series. Lastly, when the City began operating the Elwlia water facility,the current Water Treatment Plant Operators took on more responsibilities,as a result AFSCME and the City agreed to increase the wage for the Water Treatment Plant Supervisor position from AFSCME pay range A25 to A26 resulting in a 30% increase in wage. Funding Overview: The increased cost to the 2019 budget is approximately$43,900. The overall cost of the two-year contract is $406,900: 2019- $195,300 and 2020- S211,600 October 22, 2019 C - 2 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND AFSCME LOCAL #1619 January 1, 204K 201'),— December 31, 2201-92-Q2P, October 22, 2019 C - 3 AFSCME LOCAL,#1619 COLLECTIVE BARGAINING AGREEMENT TABLE OF CONTENTS ARTICLE I-GENERAL PROVISIONS PAGE Section A-Entire Agreement I Section B-Acknowledgments t Section C-Recognition 1-2 Section D-Savings Clause 2 Section E-Non-Discrimination 2 ARTICLE 11-RIGHTS OF PARTIES Section A-Management Rights 3 Section B-Employee Rights 3 Section C-Union Security 4 Section D-Labor-Management Committee 4 Section E-Negotiating Committee 4 Section F-Payroll Deductions 5 Section G Notice of Work Rule Changes 5 Section It-Personnel Records 5 Section I -Vacancies 6 Section J-Hiring and Transfers 6-7 Section K-Disciplinary Procedures 7-8 Section 1,-Union Presence During Orientation of New Employees 8 Section M -Community Service Workers 8 ARTICLE III-WORKING CONDITIONS Section A-Hours of Work and Work Days 9 Section B-Meal Periods and Rest Periods 9 Section C-Shift Changes 9 Section D-Work Stoppages 10 Section E-Layoff Procedures 11-12 Section F-Performance Evaluations 12-13 Section G-Wage Freeze(Y-Rating) 13 ARTICLE IV-COMPENSATION Section A-Wages 13 Section B-Longevity Pay 13-14 Section C-Night Shift Premium Pay 14 Section D-Overtime Compensation 14 Section E-Call-Back Pay 14 Section F-On-Call Pay 14-15 Section G-Compensatory Time 15 Section H-Temporary Assignments 15 Section I-Higher Class Pay 16 Section J-Certifications 16 Section K-Tuition Reimbursement 16 October 22, 2019 C - 4 Section L-Temporary Employees 16 Section M—Boot Allowance 17 Section N—Required Safety Prescription Glasses 17 ARTICLE V-PAID LEAVE TIME Section A-Vacation 18 Section B-Sick Leave 18-20 Section C-Holidays 20 ARTICLE VI-HEALTH AND WELFARE BENEFITS Section A-Health Benefits 21 Section B-Term Life Insurance 21 Section C-Deferred Compensation 21 Section D-IRS 125 Account 21 Section E-Long-Terni Disability Insurance 21 ARTICLE VII-GRIEVANCE PROCEDURE 22-25 ARTICLE VIII-DURATION OF AGREEMENT 25 Appendix A—Occupational Job Series 26-27 AFSCME 2016 Salary Schedule. October 22, 2019 C - 5 ARTICLE I-GENERAL PROVISIONS Section A-Entire ALYreemen The Agreement expressed herein in writing constitutes the entire Agreement between the parties, and no oral statement shall add to or supersede any of its provisions. Section B-Acknowledgments The parties acknowledge that each has had the unlimited right and opportunity to make dernands and proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this Agreement. 'Therefore,except as otherwise provided in this Agreement,each voluntarily and unqualifiedly agrees to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically referred to or covered in this Agreement. Section C-Reco2nition The City agrees to recognize the Union as the sole collective bargaining agent for all regular full-time,regular part-time,and temporary employees who work at least 1/6th time,and excludes work study and college intern programs, except employees of'the Police and Fire Departments, Equipment Services Division, and the employees excluded pursuant to RCW 41,56.1 22 and 41.56.030. Position Types Defined. A description of types of positions employed with the bargaining unit of this Agreement are defined as follows: I. Regular Employee-a person employed by the City in a capacity which is on-going and for which no specific termination point has been established and who has successfully completed his/her six(6)months'probationary period. 1 Regular Part Time Employment is defined as a position with work assignments that are on a continuous and re-occurring basis that is limited to less than full time and is budgeted annually as a regular part time position. These positions may be half time,three-quarters, or other portions of a year and are eligible to accrue pro-rated benefits. The threshold for pro-rated benefits is regularly working at least 70 hours or more per month during the calendar year. If the regular part time position is one-half time or greater,the position is afforded medical,dental,and vision benefits the same as a regular full time employee 3. Temporary Employment is defined as a position that is used in a full time or part time status to cover a specific need for a defined period of time, such as a leave of absence, injury,illness,short-term increased workload,special project or a similar situation,which replaces a regular employee. Positions will not be extended beyond IS months unless mutually agreed to by the City and the Union. October 22, 2019 C - 6 i 4. Seasonal Employment The City will make a good faith effort to preserve bargaining unit positions, including reducing the number of temporary and seasonal hires,provided,'however,there may still t be a need for seasonal or temporary workers to maintain City operation. �X Owry..+h('= [ii.rt r:}�a�a�t�.o n1 '�a4,� y.t �..J..riwr,r au4 �h"4 its, �ro.rirr i F,^ia i� 4 ti.r�iH� j[[��stee lir d+gwfr iso ir,,�rrt;d Kh� "tH'grriw u l a4 Seasonal Employment is defined as a position that works, hill time or part time and is laid-off at the end of the season. Seasons for any Division shall be determined by the needs consecutive months.Seasonal employees may not of"the department,but shall not exceed g co serve longer than 6 consecutive months of City employment.For Public Works&Utilities seasonal laborer the pay range shall be Range.6, of the AFSCME salary schedule. all rehires shall receive at least one(I)step increase from the previous pay received. The pay increases shall be no less than three percent(3%).. Seasonal employees shall not be placed on standby, called out,or work overtime unless regular part time or Pull time employees within the division are offered the work and decline or are not available for these assignments. S. Probationary Employee -an employee working a test period of six (6) months during which he/she is required to demonstrate his/tier abilities to perforin the duties of the positron to which lie/she is appointed by actual performance of these duties. This probationary period may be extended one time for up to six(6)additional months for cause when management needs additional time to fully evaluate the performance of the probationary employee. Extension of the probation period will require Department Head and City Manager approval and notification to the union of the reason and will not be routinely used as a practice. Newly hired probationary employees may be discharged without cause during this period,without recourse to the grievance procedure,Article VII. Surnmer youth employees hired during the summer youth employment program will not be eligible for or considered for promotional opportunities. Section D-Savinsrs Clause It is the intent of the parties to this Agreement to comply with all applicable laws and believe that all portions of this Agreement are lawful. All of this Agreement shalt be complied with unless any such provision shall be declared invalid or inoperative by a court of final jurisdiction. In such event,either party may request renegotiation of the provision(s)declared invalid. The unaffected portions of the Agreement shall remain in full force and effect for the duration of the Agreement. However,any new provisions shall have no effect on the remaining provisions of this Agreement. Section E-Non-Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion, handicapped status,marital status,or membership or non-membership in the Union. z October 22, 2019 C - 7 Wherever notations are used in the masculine gender,they are intended to apply equally to either gender. ARTICLE If-RIGHTS OF PARTIES Section A-Mannement RiLhts The City and its managernent representative shall retain all customary rights, powers, functions, and authority normally reserved by management consistent with State law, local ordinance, and Department rules and regulations,and shall include but not be limited to the following: I Determine the mission of the City and respective Departments,Commissions,and Boards. 2. Set standards of service and performance standards, establish Department policy/ procedures, work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc including the introduction of any and all new,improved or automated methods or equipment. 4. Assign work and establish work schedules, 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances and rules,and Department Policies and Procedures. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes,or other legitimate reason. 7. Determine the number and classification of personnel. 8. Take any action necessary to carry out its mission in an emergency. Section B-Employee Rights The Rights of Management may be limited and/or restricted by provisions of this labor Agreement, Federal law,State law,or an appropriate judicial authority, I. All changes,modifications,or additions to written City policies,work rules,or regulations shall be posted for a minimum of thirty(30)calendar days, 2. All written City policies,work rules,or regulations will be uniformly applied. 3. Employees shall have the right to participate in opportunities for career development through such avenues as orientations, training seminars, and related activities. Additionally,continuing education for all employees is encouraged. 4. No undisclosed audio or video recordings shall be made of any employee on the job covered by this contract without the written consent of the employee, except in criminal investigation matters involving law enforcement agencies. 3 October 22, 2019 C - 8 i i i i 5. 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V.rf-eerruew awltaa*, t�hired anon(tr[a te^ w, ekI,4,we dote r41oa6[. off +ore 4'4rspar+v. �eflo.mu6 rad+ef rudrata44,4 4 a9tws ta+ ['Ionao4 oatr�wemraro.4 rtaa�ar�a+� t�r^a Er�> r yane nwirm<lrrt r t4ar�4, +ri�r. d_o+w-¢ka.i iro-ryr.a w ..aad 14a ..t4e ruo+ e e��+�r=trraa�i,a t�:r -,r4+km: ,�p��,rari<�a;t.tr4l�n�.a.a�arr�ic4o a;a�a�d �iJ�+Q�,-o6d�+-tr�wr^c�waaei�,. gore t"+ds iti�u«^ate, arraw.,.�e h� 6a+d, is^, ti.ao p w t r-tHu- C-,-t ah hr;a„art+. aur ie...e hrarr, e rr4rer�,kr.r.h .G.e ahrra tl. k,aa 4,ea.,. adtaes-or rrr•rr6t-114#at d aS-H a,AIMt+40,ra... ,•ka aarrria tint +aa+»..,.t+a anal +,4atr w I t I4 ruc�i° trrrip6Ivva m,6r¢o6oa�iw aro tri#a rrr,�a to rr, t-I+I ani u,6I M OW U++m+s4 a44, i+s Iref in,boN--.e taro^, d'ed.ak{rarrp rN Ili,aiid o�fflle 6 rw,ri isc^ Cf"n t41� d4 w�lr,r t atlar�, rtamrriprlor +lap a�� a,;k,raarri.ra,ah e l r+i,yaa, Iwdt� d+.rradera�•o-r re6ii.Y, ¢ro-ra: ah c wwi rla�a pw +k,a,ar<o-aaai +4 retro+rwak,.aao4:aa4a+a t ma utu atm as Pa , tr+ah4�ra •ra e4rat��a..t i rrotaa Go,taanaus > bua,�m4+d: �'ttr+xnaat ,up rl4w� aad4+�arhra_maa dor +dW,..a.o rR€rmer n+ 6 rhe 4`o,+Ff+r,h a+�r�i Ita^om,�a�rsrl�war..E4a��4,ro�m�r�ma�t�rarf� �a �6i;+,++i�r�o-a,rr6 4i�Ei•,-d +�ar oaa.arda,,.,.,..�k��8(r��eauatro4tiara��aa�°r�ruti a[+�C•,va#arrt�<Ary r�aot r'rtaa�4t_.,Tsara^a�ra+a+a�iP��a�rri �thaa�, rrrr�irr,r��•tvuarwa:...a6�ua* V'r+Iaf4r..,4�:ara4+4dro+raaa�pai,,..i.�l,r�arup�+.t �ir�r��<4;ir�ra �r2�i.a�dd 4s+�,eu�ro� a�^ea�oa�d. rant,m.�r�a�al��t4rrr..1'�'r.rs,ad�aao�c;arra `�-ec�r»rrrairriir' rk+rv���aaraa-nr^ are.tNrc�t + ,._trr�vnar4e r�rit W�e^r,laearV saa-�faat�e 4,;ror-ao-x�d+rrr<�t. a��c-wrrr<rr:e�iia�r✓+rr s� o•�4aaaaar+�.t,r+td 4%t�aarf arB 4+ua^rr�eraaara�4._`tart@..q1,r d rrto-a�aa+ eaec< lori arts aa�arrr4;� �Eae--taay l;ar rriati* kmss 4t,,4 wtY._e+,ia sa+tA:,a 4arr,t ea-s:�d m,r c 4A,(taserarw Inatrartr an a.°la-r;rroyharrrt ul��;-erhrdtgtiatr+rot�,+r�aa¢�ue.u�-t6++,a4rNatt,e- Section a-Labor/Management Committee In the interest of mutual trust and open communication between the parties and to improve employee/employer relations, the parties agree to establish a Labor/Management Committee to meet on a quarterly basis as a minimum or as needed upon the request of either party. Prior to 5 October 22, 2019 C - 10 I I� i meeting,each party will submit an agenda of items to be discussed. Each party shall have the right to select a reasonable number of members for the Labor/ Management Committee. Attendance by any employee is permitted as long as staffing needs are adequately met and with advanced approval of the Supervisor. Section E-Negotiating Committee The Union Negotiating Committee shall consist of four(4) employees, chosen by its members, who are regularly employed by the City,and the designated representative of the Union's Council #2. Section F-Payroll Deductions I. Deductions: It is agreed that the City shall permit payroll deductions for Union dues or other memberships, properly requested through payroll deduction authorization procedures established by the City,on a bi-weekly or monthly basis. Additional requests are subject to any data processing limitations for space. Remittance of the aggregate amount of all such Union-related deductions made from employees'salaries shall be made to the Union within procedures established by the City, normally within one week after the City pay day. 1 Indemnification Clause: The Union agrees to indemnify and hold the City harmless from any errors or omissions which may arise as a result of the application of this provision. Such errors or omissions will be corrected for the next payroll period in which such withholdings occur. Section G-Notice of Work Rule Changes The City agrees to notify the Union in writing of any changes to work rules/regulations at least twenty(20)working days prior to implementation. At the request of the Union during this time period,the City agrees to discuss the proposed changes to such work rules/regulations,prior to implementation. Section H-Personnel Records The City and the Union recognize that the employees' official personnel file relative to any personnel actions(i.e.,promotion,disciplinary actions,performance evaluations,pay status,etc.) shall be kept and maintained in the Human Resources Office. Departments may keep and maintain employee personnel files but such information in the Department files shall not be used relative to taking personnel actions. Any employee may review his personnel file in the Hunan Resources Office or within the Department upon request, with reasonable notice, and may have a copy of any information 6 October 22, 2019 C - 11 contained in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file, a copy will be provided to the employee. If such information is the result of discipfinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal which shall be made part of the employee's personnel file. Such a response,however,by the employee shall be within thirty (30) calendar days of receipt of the disciplinary action or performance evaluation and be of reasonable length. Section I—Vacancies I. Regular and regular part-time vacant positions shall be posted internally for Ten (10) working days. Workdays shall mean Monday through Friday. Job postings shall indicate the deadline to file applications with the Human Resources Office.The posting will state that no applications will be accepted after the closing deadline, however applicants may submit letters of reference, resumes, or other relevant job-related information to accompany their application after the closing date. 'fire job description shall be attached to the job postings for information relative to the assigned duties and qualifications, 2. All job postings shall be posted on a suitable bulletin board in each City department having employees covered by this agreement. These bulletin boards shall also have a place for official Union business. 3. When a regular position is no longer required, the City will notice the Union that the position is being abolished or if the position is not being filled for a period of time. The Human Resources Office will provide written notice to the Union President of this action. 4. Individuals who are working or who have worked as ternporat)I/seasonal employees for the City,in classifications represented by Local#1619,shall be eligible to compete as internal applicants for vacancies. Temporary/seasonal employee's eligibility as internal applicants shall be limited to 12 months from their last date of employment with the City, Section J-Hirin2 and Transfers List of classifications represented by AFSCME#1619,promotional and entry level,see Attachment A for listing of classes. Entry Level Position: The City will notify tire union whether entry-level positions will be filled internal only or in conjunction with external recruitment. If the City recruits both internally and externally for entry-level positions,the internal candidates will be evaluated and considered before external candidates.The City will communicate with the union regarding external hires.However, this does not restrict the City from hiring externally even if internal candidates may meet the minimum qualifications, The City reserves the right to hire the best-qualified candidate, as 7 October 22, 2019 C - 12 I I i determined by the City. Any changes in the qualifications for a position covered under this contract will require the City to notify the Union prior to posting a recruiting notice. Promotional Positions: Promotional positions are those listed on the addendum to the contract. These classifications will be filled from within the existing regular full time or regular part time employees as long as the employees meet or exceed the qualifications for the classifications. If there are fewer than three qualified employees competing f6i the position internally,the City may recruit externally and will notify the union of its intent. Unsuccessful internal candidates will be provided with an explanation. An employee promoted into a higher classification will be required to serve a six-month probationary period to demonstrate their ability to perform the duties and responsibilities of the higher class. In the event the employee fails to complete the probationary period, excluding termination for cause, the employee shall be placed back into the position held prior to the promotion at the same salary step the employee received before the promotion. The Union recognizes that failure to complete tie probationary period may result in a layoff or termination of an employee to accommodate the return of the promoted employee to their former position. xt In evaluating the qualifications of internal candidates for promotions, the City will consider the following criteria and use education, training, and experience within and outside City employment: I. Work related experience and abilities. 2. Education and training related to the position. 3. Ability to obtain required certifications within the time frames specified in job posting. 4. Work performance as indicated in performance evaluations. S. Supervisory experience,id'apphcable. Transfers, For purposes of this Agreement,a transfer is when an employee in a position in one classification transfers to another position in the same classification. In the event an employee is interested in a transfer,the employee shall submit a transfer request to the affected Department Head(s). If the employee meets the qualifications for the position in question,and the affected Department Head(s)agree to the transfer,a Personnel Action Form will be processed to initiate the action. 'File transferred employee shall remain at the salary range and step held prior to the transfer,without adjustment of the anniversary date for the employee's step increase. An employee transferring to another position within the same classification will not be required to serve a probationary period. An employee shall have the right to revert back to his/her previous position for a period of thirty (30) calendar days, or prior to the posting of his/her previous position. 8 October 22, 2019 C - 13 Section K-Disciplinary Procedures. All discipline for employees covered under this Agreement shall be for just cause. 2. In the event of discipline (excluding verbal admonishments), the employee's Division Manager will provide the employee with written notice of such discipline, including specific violations,prior to the imposition of disciplinary action,unless immediate action is warranted. 3 An employee that is subject to discipline that results in the loss of'compensation,demotion, transfer,or loss of benefits shall use the grievance procedure of the labor contact. Step one of the grievance procedure will begin with the Division Manager. See Article VII, Grievance Procedures. 4. The employee is entitled to representation at all stages of the disciplinary process. 5. Verbal admonishments,letters of caution,or letters of reprimand are not appealable to the grievance procedure.However,if a written reprimand is placed in the employees personnel file,the employee may submit a written reply for placement in the personnel file. A letter of reprimand is a formal letter and considered a discipline action and will be placed in the employee"s personnel file. A letter of caution is not a reprimand. Neitle le a r Inter of lie caution or verbal admonishment will be counted as a prior offence in determining a range of appropriate remedies,unless the same or similar offense later occurs. At the request of' the employee, written reprimands will be reviewed and considered for removal from the personnel file after eighteen (18) months if there is not a recurrence of any disciplinary action. 6. In the event the employee receives a letter of caution, as a form of minor discipline,the department will retain the document for a period of 3—12 months and if'no further action is necessary to correct the problem, the letter shall be destroyed and not placed in the employee's personnel tile. This process will be tbr minor personnel issues such as attendance problems, corrective action on performance, and other similar type activities. The employee may submit a written reply, which will be maintained with the letter of caution, 4 kvkm Of4efiwion Y,+4 ne"', ffW, e i+ u 4 04:+4 -0erf dale io t4t-Iovf4 ufti prta(4t4r4 htit-. Section M-Community Service Workers The union agrees that the City has the right to use Community Service Workers. The City will limit tire number of Community Service Workers assigned to each employee froth 1-5,depending upon the type of work and size of the work project. Prior to employees being assigned a 9 October 22, 2019 C - 14 Cotrlmtmity Service Worker(s),employees will receive training on their responsibilities, what to do in the event of a problem,and the name of someone to call in their department if assistance is needed. Community Service Workers will be assigned a variety of menial work,including but not limited to vegetation control (manual, walk-behind mower, or weed-eater); litter control; washing vehicles; painting and cleaning of buildings/grounds. Community Service Workers will not operate City vehicles."file City agrees that Community Service Workers will not displace regular City employees. ARTICLE III-WORKING CONDITIONS Section A-Hours of Work and Work Days For employees covered by this Agreement,the normal hours of work shall consist of: Work Week-The normal work week for regular full-time employees shall be 40 working hours, consisting of five(5)consecutive days on duty and two(2)days off.Depending on the department some employees" normal work week will consist of five(5) consecutive tell(10)hour days and three(3)consecutive ten(10)hour days separated by a minimum of two(2)consecutive days off. Other alternative work schedules may be established by mutual agreement. Regular part-time employees shall work hours as assigned and the individual work week may vary. Work Day-The normal work day consists of eight(8)or ten(10)consecutive working hours in a twenty-four(24')hour period. The work shift shall be determined by the City. Section B-Meal Periods and Rest Periods An employee will not be required to work more than five(5)consecutive hours without a meal break. The superintendent or supervisor shall determine the time for such a meal period,which shall be non-paid time and shall be for thirty (30) minutes in length. During an overtime assignment an employee will be entitled to a meal compensation,paid for by the City, for every four(4)hour period during that overtime assignment,the City will pay the cost of the meals based on City policy(IRS rates). Mealtime shall be as follows:breakfast,3:00 am to 9:00 am;lunch 9:00 am to 3:00 pm;and dinner 3:00 pm to 3:00 am. In the event an employee working overtime will complete the work within a reasonable period of time after the four(4) qualifying hours for a meal period, in the judgment of the supervisor or designee,the project may be completed without the meal break and the employee will be entitled to the cash payment for the meal,based upon the above meal rates. Employees workins 8-hour shifts shall be entitled to two (2') 15-minute rest periods; one durinp-the first half of the 8-hour shift and one durine the second half of an 8-hour shift. Break times are scheduled by the superintendent or supervisor per department/division needs as to not interfere with Citv business and such breaks or meal periods shall not be accrued for use at a later time The morning and afternoon breaks shall be taken in the field at the crew's current work site unless the tvpe of work beim performed is not compatible 10 October 22, 2019 C - 15 due to efficienev, safety or other legitimate reasons with a-break in the field. The Superintendent or supervisor shall, at the beginning of the day when assigning the work, determine if it is appropriate for the crew to take their morning and/or afternoon break in a location other than at the iob site. Section(7-Shift ClianLes I. The City niay, at its discretion, change air employee's work shift. In the event of a shift change,the City shall provide a minimum of ten(10)calendar days advance notice to the employees affected. A mutual agreement between the affected employee and supervisor may allow a shorter notice. However,such advance notice is riot required in an emergency situation,as declared by the Department Head. An emergency is defined as an unanticipated event or occurrence. 2. The City shall not pay overtime to employees resulting from a scheduled shift change, unless the hours worked are in excess of those identified in Article IV,Section D. 3. When an employee comes to work and is sent home for a shift change in the event of inclement and/or forecasted inclement weather conditions,tire City will pay the employee the remainder of the employee's shift. . Section D-Work Stoppap-es I The City and the Union agree that the public interest requires the efficient and uninterrupted performance of all City services,and to this end,pledge their best efforts to avoid or eliminate any conduct contrary to this objective. During the life of the Agreement, the Union,its officials and representatives,shall not cause or condone any work stoppage, strike, slowdown or other interference with City functions by employees under this Agreement,and should same occur,the Union agrees to take appropriate steps to end such interference. Employees shall riot cause or engage in any work stoppage,strike,slowdown or other interference with City functions for the term of this Agreement. Any work stoppage, strike,slowdown or other interference with City functions by employees under this Agreement shall constitute just cause for discharge or other disciplinary action, in accordance with Article 11, Section A, Management Rights. All wages arid benefits of those engaging in the work stoppage shall terminate immediately upon the start of any work stoppage or interference. 2. Unauthorized Stoppages, In the event,however,that there is a work stoppage or any other interference with City functions which is riot authorized by the Union,the City agrees that there shall be no liability on the part ofthe Union,its officers or representatives,provided that in the event of such unauthorized action they first meet the following conditions: a. Within not more than twenty-four(24) hours after the occurrence of any such unauthorized action,the Union shall publicly disavow the same by posting a notice on the bulletin boards available, stating that such action is unauthorized by the Union; b. The Union, its officers and representatives shall promptly order its members to return to work; C. The Union,its officers arid representatives,will,in good faith,use every reasonable effort to terminate such unauthorized action. 11 October 22, 2019 C 16 3. No Lockout. The employer agrees not to lock out employees during the tem/ of this Agreement. 4. E'rimary Picket Line. Employees who refuse to cross a local, primary picket line, as recognized by the Union,shall not constitute a violation of'this Agreement and shall not be cause for discharge or disciplinary action, provided such action by an employee shall be taken without pay if re-assignment is not feasible. If the Union or employees refuse to cross a primary picket line, the Union will provide notice immediately to the City so arrangements may be made to provide continued public services. Section E-Layoff Procedures In the event that a reduction in the workforce occurs due to a shortage of work,budgetary reasons, ,a reorganization resulting in reduced staffing levels,or other reasons of business or organizational necessity,layoff shall be in accordance with the following: 1. Procedure for Layoff The City shall determine which classifications and the number of positions which will be affected. The City shall provide employees subject to lay-off with a minimum of thirty(30)calendar day's written notice of the hay-off. The layoff letter shall advise the employee of the effective date and his/her recall rights. Any employment related correspondence between the employee and the City shall be through the Human Resources Office. Recall Rights: Any regular full-time employee who is laid off shall have his/her name placed on a recall list for the classification which he/she was laid off from, and for any lower classification in which the employee held status and is currently qualified The employee's name shall remain on the recall list(s)for a period of twenty-four(24)months from date of layoff. It shall be the employee"s responsibility to keep the City informed of his/'her current address and telephone number. Persons shall be recalled in the inverse order of layoff. The City shall have the right to remove any name from a layoff list if no response is received from a person on such list within fourteen(14)calendar days after the City has mailed a certified letter (return receipt requested) to the person's last known address. 2. Order of Layoff. "I'Ite City shall first attempt to achieve the required reduction of the workforce through attrition. If this is not possible,then: a. Layoff shall be by classification within a Division of a Department. Prior to a regular full-time employee being displaced, any temporary or part time employees in the classification selected for reduction shall be subject to lay-off prior to regular full time employees.It is understood by the parties that existing seasonal positrons will still be used to provide various public services. It is not the intent of this policy to lay offals seasonal employees prior to any full time employees being subject of lay-off. 12 October 22, 2019 C - 17 However, any full time employee subject to lay-off shall have the right to seasonal employment positions, if' they meet the qualifications. To the extent needed for reductions and for the affiected classification, any temporary, part-time, or seasonal shall be laid off first within the affected Division. b. Bumping Rights: The employee subject to layoff shall have the tight to bump a less senior employee in his/her classification, or in a lower classification where they previously held status,and meet the current job qualifications,within the occupational job series, c. Time served in a different classification: An employee may have had a title change or been involved in a reclass or consolidation of classes during his employment with the City. For purposes of layoff,classification seniority will include time served in another class within the same occupational area and be added to his/her time in his/her present classification. Example: Equipment Operator 1-11 was abolished and consolidated into the Maintenance Worker 11 class, Time as an Equipment Operator will be added to time as a Maintenance Worker. d. In the event of a layoff,the City shall identify the position(s)scheduled for layoff and then meet with the Union to review the seniority for the affected employees. 3. Service Time—Layoff. Employees who separated from('try employment because of budgetary reasons and returned to City employment within twenty-four(24)months,in accordance with the Layoff Procedures,shall be entitled to count the length of time of their prior City service for purposes of accrual of vacation,sick leave,and longevity pay. 4. Seniority. a. Definition: Seniority for purposes of layoff shall commence from the most recent date of regular full-time employment with the City. A break in seniority shall be defined as a break in service greater than thirty(30)working days while the employee is on non-paid status. Approved Family Leave does riot constitute a break in service. b. Seniority status shall terminate upon the following:discharge,resignation, retirement,failure to return from an approved leave of absence,layoff ofmore than twenty-four(24)consecutive months,or,if recalled from layoff,within fourteen (14)calendar days from notice of recall from layoff,should the employee not return to work. c. Time on approved leaves of absence without pay and layoff will riot count towards the computation of seniority. d. The City Human Resources Manager will provide the Union with a seniority list upon request. It shall be each member's responsibilitN to verify the accuracy of the calculation of his/her seniority. 13 October 22, 2019 C - 18 Section F-Performance Evaluations This section applies to regular full time and regular part time employees. Seasonal or temporary employees are considered"at will"employees and may be terminated with or without cause during their employment and are not provided with performance evaluations oil a regular basis. For new hires,performance evaluations will be conducted on probationary employees at 3 months and at 6 months. After completion of the probationary period, performance evaluations will be conducted on an annual basis. Special evaluations may be conducted at any tirne for performance related issues that may arise. Employees that are eligible for a merit step increase will have their performance evaluations completed and the personnel action form processed within 30 days of the employee's anniversary, date. Exceptions to this time period is for reasons that may be related to the employee requiring additional time for their comments or similar situations that delay the processing of the evaluation or personnel action form. Section G—Wage Freeze(V-Rating): In the event the City and the Union mutually agree to conduct wage surveys and an employee's wages are frozen(called-Y-Rating-).the City agrees to provide a COLA equal to one-half of the annual cost of living adjustment, until such time as the employee's salary catches up with the established salary range for the position. This provision does not apply to department reorganizations, consolidations, or reductions in force. For these types of erriployer actions,the City agrees to meet with the Union and bargain the impact of the decision and its effect upon employees. Because these employer actions vary in scope and complexity,they will be handled on a case-by-case basis. If an employee"s wages are reduced due to the organizational change,the City will bargain the affect with tile Union before any action is taken. The City will attempt to administer employee wage reductions issues in a fair and consistent manner. ARTICLE IV-COMPENSA,riON Section A-Wages. 4 hJi01;r\Hoi 20444baH ke, P4 Aldjuswlinu[(COf 1. P) 2 U11 11 ,7 1 All 11 P) 14 October 22, 2019 C - 19 Section B-Longevity Pay Longevity premiums based upon the monthly salary shall be added to salaries in accordance with the following schedule: 0 Completion of five(5)years'service 2% 0 Completion often(10)years'service,an additional 2% 0 Completion of fifteen(15)years'service,an additional 2'No 0 Completion of twenty(20)years'service,an additional 2% Longevity premiums shall be paid beginning with the first full pay period following the completion of the eligibility requirements. For the purpose ot'deteninning eligibility for longevity premiums,service shall be limited to time served in good standing as a full paid regular employee of the City Departments covered by this Agreement. Section C-Night Shift Premium Pay Employees whose regular assignment is a night shift shall receive night shift premium pay equal to S.60 per hour. Night shift shall be defined as hours that begin between 11:00 pin and 4:00 am and continue for 8 consecutive working hours. Section D-Overtime Compensation I Overtime shall apply for all flours compensated in excess of eight(8)hours in a workday, ten(10)hours in a workday if the employee is on a 4-10 work schedule,or forty(40)flours per week. 2. Scheduled overtime flours worked shall be paid at the rate of time and one-half the employee's regular rate of pay. 3. If an employee works on a named holiday (excluding floating holidays), the employee shall receive pay at the overtirne rate for those hours worked oil the holiday,in addition to their holiday pay. 4. Overtime pay shall not be compounded with any other form of compensation paid to the employee. 5. Overtime work is a condition of employment, when called upon to meet the operational needs of the Department. However,the Department shall attempt to assign overtime in a fair and equitable manner whenever possible. Section E-Call-Back Pav Ali employee called back to work for overtime shall be compensated a minimum of two(2)hours at double the employee's regular rate of pay. Rest Period during,a call-back assignillen 15 October 22, 2019 C - 20 Ali employee that is called back to work 4 hours prior to their regular shift and works continuously into their regular iffill:or until the employee's task is complete.or until the employee is relieved of duty, is entitled to an eight (8) hour mandatory rest period before returning for work. Regardless,the employee will be credited for a complete eight (8)or ten (10)hour shift paid at employee's regular rate of pay if the employee receives a rest period during their regular shift. This also applies if an employee is sent home from his or her regular shift early to meet the needs of the City during an emergency or anticipated storm event, Section F-On-Call Pav As determined by management,each Department/Divisions on-call representative will serve as the primary after-hours contact and will provide response to all calls for services received after normal work hours as related to their division. Finployees assigned to be"on-call" will be compensated during the period of time they are on-call. The compensation will be S30 per day,Monday through Friday,and$50 for Saturday,Sunday,and holidays recognized in this Agreement. On Call—Procedures Call outs shall be paid according to Section E—Call Back pay. On-Call Periods: Oil call period is generally two(2)weeks,start and end days of shift may vary with approval of'Division Head. On-Call Staffing Levels: Oil call staffing shall normally be oil a volunteer basis with all volunteers being used provided an employee has been with the department for at least one(I)year,or unless approved by tile Division Head.. If there are no volunteers management shall assign an employee as needed oil a totaling basis.No employee shall be oil call more than two(2)weeks in a six(6) week period unless there is prior approval from the Division [lead. Vehicles for on-call employees: Upon approval of the Deputy Director or Department Director, and as requested by the Superintendent or Manager,employees who are performing ort-call duties may take a city vehicle [ionic during non-working hours. The vehicle shall be assigned by the Manager or superintendent for this purpose. City vehicle usage is for official city business only and must adhere to all .chicle use policies established by the Department and the City. Section G-Compensatory Time An employee assigned to work overtime may,at the option of tile employee,receive compensatory little in lieu of cash payment for overtime or call back worked. Such compensatory little earned shall not exceed e�gb��, Oki -).hours and may be taken off, subject to supervisory approval. All overtime hours worked in excess of the 0,0t r,12(rIhours per calendar year shall be paid in cash. Scheduling of compensatory little may be taken in a little as one-hour increments,with prior approval of the affected supervisor. Compensatory time is earned at the rate of one and one-half hour of compensatory time for each 16 October 22, 2019 C - 21 hour of overtime or call back worked,calculated to the nearest thirty(30)minutes. Ir �] mil n �C�� � �1 ffu �l.�Cr�� ClHI Ply °f1i�,frl.c%'(m ('I I)s' I� n l);�•;Jit.,'P r,Irf'[d" �I J nri°.�£tn4� r C1t ,4 tn, ovtrim � �.nwd ,�� �(�u_il`,oii.Ika HNIRf M tlt, �'Dk"( (O dIld w hrtlf _ - - Section H-Temporary Assisnments Temporary assignments will be filled by the qualified senior employee in the Department or major Division, provided that (a) the senior employee desires the temporary assignment, and (b') that there are no other senior employees who have comparable time in service; in which case, temporary assignments would be rotated among senior employees having comparable time in service.Comparable time in service is defined to be when the hiring date of an employee is within one (1) year of the hiring date of the senior employee. Provisions for temporary assignments apply only to positions covered by this Agreement. Section I-Hiaher Class Pav When an employee is assigned to work in a higher classification for four or more consecutive hours, the employee shall be paid higher class pay at a salary level for the higher class which reflects a typical one-step increase above the current base wage,for the duration of the assignment, calculated to the nearest thirty(30)minutes. When employees are assigned to work in a classification outside of the contract their compensation shall be 5% premium pay (including base wage and longevity pay). Terms and conditions regarding when an employee is assigned to work out of"class as a Division Manager or Superintendent is governed by the Public Works&Utilities Department Policies and Procedures. Section J-Certifications The City agrees to provide the cost of obtaining and retaining job-related certificates or licenses, including tuition,books,and time with pay if necessary to attend seminars/workshops. The City also agrees to pay for the certification,maintenance and annual renewal fee. An employee interested in obtaining a job-related certificate or license must provide a written request to the employee's supervisor and subject to Department Head approval. Section K-Tuition Reimbursement The City shall reimburse employee expenses for books and college tuition for approved job-related course work per established City procedures,on the basis of 75%of such casts pard by the City and 25%paid by the employee. However,if funding is provided by another agency or source,the City's liability is 75%of the unfunded portion. Section L-Tetnuorary Employees I. Holiday Pay:Any full time temporary employee who completes six(6)months continuous 17 October 22, 2019 C - 22 11 service with the City shall receive tune and one-half for work on a holiday 2. Accrual of Sick Leave and Vacation Credit: Full time temporary or seasonal employees hired into a regular full time City position shall be pursuant to the following procedures: Accrual of sick leave and vacation shall be credited to the employee from their initial date of hire as long as there is not a break in service of 30 calendar days or longer. If such a break in service has occurred,the date for crediting the employee with sick leave and vacation credits shall be the date the employee was re-hired following the break in service. An employee shall not receive any sick leave or vacation credit for any workweek of less than full time in determining the retroactive accrual credits. Sick Leave credits may be used by the employee immediately per City policy. Vacation may not be used or accrued until the employee has completed their probationary period,and the contract provisions governing vacation shall apply. Section M—Boot Allowance: Safety and Footwear: The City will supply all required equipment. rain gear, and gloves if appropriate.All employees who are required by the City to wear safety footwear per ANSI Safety Standards will be reimbursed up to two hundred and fifty dollars (S'250) when receipts are provided.Safety footwear is defined as footwear that is required for employees to safely perform then-normal assignments;for example,a requirement that the footwear provides adequate foot and ankle support. Commercial Driver's License: Commercial Driver's License tees shall be bonne by the City. Non-City training or testing shall not be compensated. 'The City will reimburse out-of-pocket expenses associated with required health exams,up to the rate contracted by the City with a vendor for a required health exam.The choice of vendor and rates will remain the decision of the City. If the employee wished to use a medical service other than the contracted vendor, the City will reimburse only up to the amount contracted with the City-selected vendor;the employee will be responsible for charges in excess of the contracted amount.The City will not pay for Washington Driver's License. Section N: Required Safety Prescription Classes:'The city will provide LIP to 5200 every other year for an employee to purchase safety prescription glasses. 'The employee must notice his Superintendent of such a request by July of each year in order for the funds to be applied in the following budget. The employee shall provide receipts which show proof the glasses are safety standards. settion O. Wrect Dejhnh October 22, 2019 C - 23 ARTICLE V-PAID LEAVE Section A-Vacation Annual leave with pay shall accrue to each full-time employee of the City at the following rates: I Effective January 1, 1988,annual leave with pay will accrue at tile following rate: Upon Completion of: Hours Work Days I through 5 years 88 hours 11 6 through 10 years 128 hours 16 I I through 15 years 168 hours 21 16 through 20 years 208 hours 26 21 through 25 years 248 hours 31 2. Annual leave will be granted full-time regular employees only after the completion of the 6-month probationary period.Thereafter,the leave credited for any month of service may be taken in any subsequent month; provided, however, application for such leave will be made in advance and approved by the Department Head. 3, No employee shall be permitted to accumulate annual leave in excess of tile amount earned over a two(2)year period and such leave is subject to provision"T'stated above. 4. This paragraph concerning vacation cash out will be held in abeyance and not allowed for the duration of this agreement dated x An employee may cash out up to 40 hours of vacation per year, subject to the following provisions:The employee must maintain a minimum of 200 hours of combined sick leave and vacation time at the time of the request and must maintain at least 80 hours of vacation. In September of each year,an employee that wants to cash out a portion of his/her vacation hours will submit a request to Human Resources on the vacation cash out form. The employee may then cash out the vacation during the following calendar year by sending a copy of the request to payroll. Vacation cash out will be on a regular paycheck. Section B-Sick Leave The use of sick leave benefits is considered a privilege and not a right,and may only be used in the event of actual illness or disability to the employee or family member as provided for in this Agreement. In the event of a serious illness to an employee who has exhausted his/her sick leave accrual,the City Manager may advance sick leave credits. However,approval or denial of such a request is at the discretion of the City Manager without the right to grieve the decision. I. Sick Leave Accrual: Sick leave shall accrue at the rate of 3.69 flours per pay period for all regular full-time employees covered by this Agreement. Regular part-time employees shall accrue sick leave on a prorated basis,based upon the budgeted allocation of hours for the position. 19 October 22, 2019 C 24 The maximum sick leave accrual is unlimited for employees eligible to accrue sick leave. Sick leave shall continue to accrue while the employee is on authorized paid leave, 2. Notification Requirements: An employee requesting sick leave usage must provide the proper notice as established by the Department [lead. When a Department Head has reasonable cause to believe that an employee has misused his/her sick leave benefits,the Department Head may require the employee to provide proof of illness frorn a medical doctor. 3. Use of Sick Leave: Sick leave may be used for the following: a. Illness or injury to the employee,on or off the job,resulting in an inability of the employee to perforili his/tier work, b. Illness/injury to the employee's immediate family requiring the attendance of the employee to medically care for the family member. Proof of this medical need may be requested by the City in the forin of a doctor's verification. Immediate family, for purposes of sick leave benefits, is defined as follows: Immediate family shall include persons related by blood, marriage, or legal adoption, which includes: parent, wife, husband, brother, sister, child, grandparents,grandchildren,and any relative living in the employ cc's household. Use of sick leave is limited to three(3)days per incident,unless additional Brie is approved by the Department Head, or the employee qualifies under the Family Leave benefits. c. Funeral Leave: Sick leave may be used for purposes of attending a funeral of family member. Use of sick leave for such reason shall be three(3)workdays in any one instance. Upon request of an employee,additional days shall be granted if he/she encounters extenuating circumstances or must travel great distances. d. Matemitv Leave: Illness/disability resulting from pregnancy, miscarriage, or childbirth shall be charged to sick leave and then,if necessary,to vacation accrual. Upon expiration of paid leave(sick leave, vacation, compensatory time,etc.), all employee may request a maternity leave of absence without pay. The duration of a maternity leave of absence shall be based upon medical evidence provided to the employer. e. Family Leave: Employees are covered by Federal/State Family Leave legislation which provides for leave of absence to care for a newborn child,adopted child or a child terminally ill. See the City of Port Angeles Personnel Policy and Procedure Manual,Chapter 7.06, Family Leave. 20 October 22, 2019 C - 25 f. Donation of Paid Leave Time for An employee may donate sick leave, vacation, compensatory time, or holiday time to another employee who has exhausted all paid leave tirne resulting from a catastrophic illness/injury. See the City's Personnel Policy and Procedures Manual,Chapter 7, Leaves of'Absence,for specific conditions and eligibility procedures. 9. Worker's Compensation: An employee injured on the job, receiving workers compensation benefits,may use accrued sick leave,compensatory time,vacation, and floating holiday credits to supplement the difference in worker's compensation benefits and the employee's regular wages. The total of worker's compensation benefits and sick leave credits shall not exceed the employee's normal take-home f pay. _4 Sick Leave Cash-Out: 'Twenty-five percent(25%)of accumulated sick leave,to a maximum of 960 hours,will be paid to the employee upon retirement,death or resignation in good standing when the employee has ten(10)years or more of regular full-time service with the City. Ali employee leaving City service not in good standing or terminated f6rjUS1 cause is not eligible for this benefit. In the even,of the death of an employee,the City will pay 50%of accumulated sick leave. Formatted:Indent:First line: 0" 4�5 V�wd cH ih�,T 'd, 011c, nwnth f6H,o�,�Vin­ Formatted:Indent:Hanging: 0,25" [hc 0i11 Section C-Holidays The following named days shall be holidays to be observed at a time provided under State law: New Year's Day Labor Day Veteran's Day Thanksgiving Day President's Day Day after"Thanksgiving Memorial Day Christmas Day Independence Day Martin Luther King Jr.Birthday Plus two(2)floating holidays,to be taken in eight(8)hour increments,at a time mutually agreeable between the employee and the City. Employees hired during January through June shall receive two floating holidays;employees hired in July through November shall receive one floating holiday.Employees hired in December do not receive a floating holiday Floating holidays must be taken no later than the first pay period in December. Floating holidays cannot be carried into the next year. Whenever any of the above-named holiday's falls on a Sunday,Monday shall be the holiday;and whenever the holiday falls on a Saturday, the previous Friday shall be the holiday. For those employees who do not work on a Monday through Friday shift,and their holiday falls on their scheduled day off,the holiday(s)shall be observed on the next following work day(s). 21 October 22, 2019 C - 26 I� l i f t I Employees shall receive holiday benefits for each observed holiday according to the work schedule mandated by the employer at the time of the holiday.For example.if arc employee's regular schedule is a required 4/10,that employee will receive 10 hours holiday time for that day. Qumiuu pt )ta,ir a�rwu,teW Leap v Mur .�clntt, 1,+iri I,n Ire r,rp ruli<,� nr� .vi mn ,,, dcc tih appcan,iinmf 13 jo ru 0l"hv� Formatted:Font:12 pt 1y,Gl n,E :�raii,�afrr :,cli ll ,uFormatted:Font:12 pt t7iin�llfs - - - nn(I a, nr:,ifi i_ d,ic hl'Id9ia.:�, >>,r�r I,i <r�ie �,�,Ql1r�oGc yxr,�'iri: f�Ii �liirt f� l�r.�.. Formatted:Font:t2 pt Formatted:Font:12 pt 4lic _ 11cad, CxIcnmoll„I ra 1,7G,`� 2,u.Hi Ht 'r%,.s. aril v,_irlr.E.�.11tC .d u: Formatted:Fort:12 pt naimd� l:�d :IF:,ir„n i�.1 ujnl fE c� .„r5i �<.�lrii i� r�.r',. h11 M w,Jh, �g��Iwu,rcd k)i flay Formatted:Font: 12 pt ARTICLE VI-HEALTH AND WELFARE BENEFITS Section A-Health Benefits During the term of this Agreement, the City agrees to provide medical, dental, vision, and prescription drug coverage for regular full-time and regular part-time employees (who are budgeted to work 20 hours or more per week)and their eligible dependents. Medical Insurance: The city shall provide medical insurance through AWC and cover 87.5`%, of tire premium for employees and eligible dependents for the HealthFirst medical plan. Effective January 1, 2018,. the City agrees to provide family medical coverage under the AWC Regence High Deductible health Care Plan (HDHP), Additionally, the City will contribute an annual $1500 for employee and$3000 for family to a Health Savings Account(HSA)and$2400 for employee and $4800 for family to a medical bridge(medical bridge will be administered by Rapport Benefits Group).An employee may elect to contribute via payroll deduction and per the IRS guidelines,to the HSA. If an employee elects to opt out of medical,he/she will be eligible to receive 654/o of the Regence HDHP premium per month with proof of other coverage. If an employee is age lis years or older and is currently enrolled in the City's medical plan and Medicare,the employee is eligible for a$1500 for employee only or$3000 cash payment in lieu of a contribution to an HSA. Instead of cash payment the employee may elect to put the payment into an eligible deferred compensation plan or a flexible spending account.The decision must be made by December 15`x'of each year. 2018"Transition year for employees currently enrolled in the Kaiser Access PPO plan: The City recognizes that switching health care plans includes getting pre-approvals for future procedures, treatments, etc. If`an employee is currently enrolled in the Kaiser Access PPO (formerly known as Group health Access PPC))plan and has long-term treatment plans that have already been approved,they may choose to stay on the Kaiser Access PPO plan through 12/31/18. If an employee would like to elect to stay on the Kaiser plan,they will need to submit the request to 22 October 22, 2019 C - 27 Human Resources with an explanation for the reason why and will need to be approved by the City Manager. The cost sharing of premiums for employees will continue to be 12.5%of the monthly rnedical premium. Vision: The City agrees to purchase the AWC vision plan,($25 deductible option). Dental Insurance: The City shall fund the dental coverage for the employee and eligible dependents for the duration of the agreement for the AWC Dental Plan F benefits. The City reserves the right to change insurance carriers as long as the benefits are equal to or greater that)the plans noted above. If the City considers changing insurance carriers,the City shall notice the union prior to any change to meet and discuss the proposed action. Section B-Term Life Insurance: The City agrees to extend life insurance coverage to regular full time employees represented by Local#1619 equal to one times their annual salary,rounded to the nearest thousand,to a maximum of$50.000. Amounts beyond the annual salary coverage or for Spouses will be at the employee's expense through payroll deduction procedures. Section(.-Deferred Compensation: The City agrees to allow continued employee participation in a deferred compensation plan through payroll deduction. Section D-IRS 125 Account: The City shall provide an IRS 125 account for each employee who chooses to participate in the program. Any cost associated with the implementation or maintenance shall be paid by the City. Section E—Lon2-Term Disability Insurance: The ('try agrees to provide long-term disability insurance coverage for regular employees that work 30 hours or more per week. The coverage shall have a 90-day waiting period and benefits are subject to the terms and conditions of the plan booklet, provided to each employee. 23 October 22, 2019 C - 28 ARTICLE VII-GRIEVANCE PROCEDURE Section A-01hiectives To informally settle disagreements at the ernployee-supervisor level-, to provide an orderly procedure to handle the grievance through each level of supervision; to correct if possible, the cause of the grievance to prevent future complaints: to promote harmonious relations among employees,their Division Managers,and departmental administrators,to assure fair and equitable treatment of employees;and to resolve grievances at the departmental level before appeal to higher levels. Section B-Definitions The following terms,as used in this Article,shall have the following meaning: Grievance: A complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when the employee believes an injustice has been done because of unfair application of a('try policy or an alleged violation of any term or condition of' this Agreement. Dew: Calendar day,exclusive of Saturday,Sunday,and legal holidays. Einplovee: A regular full-time or regular part-time employee covered by this Agreement. Immediate Supervisor: The Division Head who assigns, reviews, or directs the work of an employee. Rcjye,�ewative: A person who is appointed by the Union or is a Union official who appears on behalf'of the employee. DelLa)'Iment 1-lead: The employee reporting to the City Manager,having direct responsibility over a City Department. Section C-Exclusions. 1. Work assignments,unless the complaint arises out of an allegation that the employee was required to work in violation of applicable sections of this Agreement,City policy,or State law. 2. Work perforinance evaluations. I Impasses in collective bargaining. 4. Grievances filed after tell(10)work days from date of occurrence,or after ten(10)work days from the date the employee had knowledge of an occurrence. 24 October 22, 2019 C - 29 Section D-Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by agreement of the parties. If the grievant is not satisfied with the decision rendered,it shall be the gricvant*s responsibility to initiate the action which submits the grievance to the next level of review within the time limits specified. Failure of the employee to submit the grievance within the time limits imposed shall terminate the grievance process, and the matter shall be considered resolved. Failure of the City to respond within the time limits specified will allow the grievant to submit the grievance to the next higher step of the grievance procedure. Section E-rhe Parties'Rights and Restrictions. I An employee may have Union representatives present at all steps of the grievance procedure. 2. Reasonable time in processing a grievance will be allowed during regular working hours for the Union Officer or Union Official,with advance supervisory approval. 3. Only a person selected by the employee and made known to management prior to a scheduled grievance meeting shall have the right to represent or advocate as an employee's representative. 4. Nothing within this grievance procedure shall be construed as limiting the right of management to manage the affairs of the City,except as specified in this Agreement. 5. Grievances of an identical nature, involving air alleged violation of the same Article, Section,etc.,concerning the same subject matter,may be consolidated. 6. Confidential Communication: Any communications between a member of the Union and any recognized Union representative regarding a potential or actual employee grievance will be defined as confidential. 7, The Union, as an organization, may file a grievance alleging that the City has violated specific rights afforded the organization in the Agreement. Such grievance shall be filed directly at Step I (Department Head level),and shall be bound by the time limitations and procedures set forth in the grievance procedure. Section F-Informal Grievance Disposition Within the time limits specified above,the employee will promptly and verbally meet to discuss the complaint with his/her Division Manager. In those circumstances where the nature of the complaint involves the Division Manager, the employee may proceed to Step I of the formal grievance process,the Department Head. If the Division Manager fails to reply to the employee within five (5) days of'the meeting, or if the employee is not satisfied with the decision, the employee may,within five(5)days,utilize the formal grievance procedure. Prior to initiating the formal grievance procedure, the employee shall submit the matter to the Union Grievance Committee for review and authorization. If approved by this Committee, the grievance may 25 October 22, 2019 C 30 I 1 proceed. 1 Section G-Formal Grievance Procedure Step 1 -Department Head: The grievance procedure shall be initiated by the employee stating the nature of the grievance,the alleged violation by section or number,and the desired solution,in writing oil tine Union grievance form,together with any supporting documents. "fine grievance form and supporting documents shall be delivered to the Department Head within the time frames specified in the grievance procedure. The Department Head shall hold a meeting with the employee and his/her representative, if requested,within ten(10)days front the date the grievance is received, and attempt to settle the grievance.. A decision shall be made, in writing, on the original grievance fort, to tine employee by the Department Head within ten(10)days from the close of the meeting. Step 2-City Manager: If the employee is not satisfied with the decision of the Department I lead, he may appeal the decision to the City Manager within ten (10) days from receipt of the Department head's decision. The City Manager or his designee will hold a meeting with the concerned parties within ten(I()) days of receipt of the grievance,all supporting documents, the Department Head's response,and the remedy requested, and issues a written decision within ten (10) days after the close of the meeting. Step 3 - Binding Arbitration: The Union shall have twenty calendar days from receipt of the City Managers decision to request binding arbitration. If the grievance is submitted to binding arbitration, the Union representative and the Human Resources Manager shall, set a date for a meeting to: I. Agree to any stipulations. 2. Attempt to agree upon an issue statement. 3. Jointly request from tine American Arbitration Association, Federal Mediation and Conciliation Service,or other mutually agreed-upon source,a list of nine(9) arbitrators and upon receipt of this list,the parties will toss a coin to see who strikes the first name,and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. However,the parties may mutually agree upon an arbitrator without using tine above arbitration service,or agree to request another list of names if both parties are not satisfied with the names on the initial list of arbitrators. The parties agree that the grievance shall be heard before the arbitrator selected at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall not have the ability to alter or amend any portion of the labor Agreement, City policies,or regulations. 26 October 22, 2019 C - 31 The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that party and shall not be shared as part of the arbitrator's expenses. The arbitrator shall issue a written decision to the parties within thirty(30)calendar days of the close of the hearing. j ARTICLE Vill-DURATION OF AGREEMENT This Agreement shall be effective January 1, 2018 through December 31, 2018. Should either party desire to modify this Agreement,it shall serve written notice to the other party within six(6) months prior to the expiration date of this Agreement. IN WITNESS WHEREOF, we hereunto attach our signatures this day of 2017. CITY OF PORT ANGELES: AFSCME LOCAL#1619: .......... Patrick Downie,Mayor Aaron Cole,Staff Representative .......... ............ Dan McKeen,City Manager Benjie Flores,Union President .............—1-1.........—11.......... Abbi Fountain,Human Resources Manager 27 October 22, 2019 C - 32 I t J Attachment A AFSCME Classifications and Occupational Job Series r. Listed below are all AFSC'ME classifications and occupational job series. For more information on how layoffs impact an occupational job series please see Article III Working Conditions Section E Layoff Procedures for more information. Pay ranges can be found on attached AFSCME Salary Schedule. Note:Not all classifications are active. Classifications within an Occupational Job Series Utility Worker I Utility Worker II Leadworker Street/1"raffic Supervisor(may burnp UW 1/11) Backflow Prevention Inspector ( o� t <ordin,ator +�4a,1 w ve t o,4 re i:irx r `,tallrm.. a.Cr°r^ ��t(may bump UW 1111) WWTP Operator MIT WWTP Operator 11 WWTP Lab.Specialist WWTP Operator III WWTP Source Control Coordinator Water Treatment Pit,Oper.1lOIT WaterTrt.Pit.Oper, 11 Water Plant SCADA Technician WaterTrt. Pit.Oper III Water Treatment Plant Supervisor Parks Caretaker Parks Facility Caretaker Parks Leadworker GIS CARD Specialist I GIS CARD Specialist 11 Assistant Civil Engineer I Assistant Civil Engineer 11 Civil/Utility Engineer Engineering Project Supervisor 28 October 22, 2019 C • 33 Planning Technician Assistant Planner Associate Planner Customer Service Representative Utility Billing Specialist(may bump CSR) Utility Services Coordinator(may bump CSR) Meter Reader I Meter Reader 11 Accounting Technician I Accounting Technician I I Accountant Infbi-oration Support Specialist Systems Analyst Systems Coordinator Systems Administrator Administrative Specialist Trainee Admin. Specialist I Admin.Specialist If Traffic Control Maintenance Specialist I Traffic Control Maintenance Specialist 11 Single Classifications Custodian Landfill Scale Attendant Permit Technician(CED Dept.) Contract Specialist Recycling Coordinator Electrical Engineering Specialist I Elect.Eng. Spec. 11 Development Services Specialist Building Inspector Seasonal Laborer/Worker Cemetery Coordinator Facilities Operations Specialist Sports&Events Coordinator(used to be Recreation Coordinator) Facility Rental Coordinator(used to be Facilities&Events Coordinator) Public Works Inspector Pollution Prevention Specialist Backflow Prevention Specialist 29 October 22, 2019 C 34 AFSCME Salary Schedule will be added once approved by City Council 30 October 22, 2019 C 35 H The City of Port Angeles t AdvisoryBoard Application Parks, Recreation and Beautification Commission ,Applicant Name and General Information I"'it"int: � _..a,. ,_...�.,,,,..�.�...._........�..,��,., ..�.,.�_,,.,��, M1..............,...„.,..�_..w�,w.�,.�...».,....._..��.___. Lr1SL,.,,,.,�..,:,,,,.a�.... ..�..�.,..�..,..�........w..��., ,,�..�,,,�._,m ..,. k . Address City State Zip 'p Home phone Work phone Cell phone d r E-mail address Certification and Location Information Are youemployed by the City of Part Angeles?............................................................................._..,,,.. w .............................w........w.,....,.,,,......, Yes lilt ' Are you a citizen of the United States?. . ............................................................_....,.,....._......,...,.... ...,....,.....,...,,.,.,.,_.,.,............,,_.......w.,,... Yes, No Are you a Registered Voter?,-...... .._, .. _.,....,.,...._.,,.,...,...,,,..m.....,,......,....,....,.,..,...._..,,.., Yes No Areyou a City resident?, .................. .........................,..,,,.,.... ,...........,....._......,,._........,................,,. No If so,hoar long; Ell l Do you own/manage a business in the City?,. ., „ ,., ..... .,,. Yes Do you hold any professional licenses,registrations or certificates in any field"?.... ...,,,,,.. .,w..,,,. ,.,.,.,.....,., Yes Ifso,please list: Are you aware of any conflict of interest which might arise by your service on the advisory board that you are applying for? If so,please explain �K)( �' The City of Port Angeles 4� A `vSr" 8i0ar�t .A a1a1tiUt1 Work or Professional Experience- List most recent experience first, or attach a resume Employer _ ..._m__,,,...... _.,. , _ ...... .m_. .�, Brief job description .......... _.._ ,. _......... ......._ __ _..... _... w µ......... . p yer s 1 Brief job description frnpfoycr.�._._._,.....�...., brief job description Education--List most recent experience first � 0Yes � tnstitution,'Lvcation Degree earned/Major area ofStudy Graduated? Yes No Institution/Locationµ_. .._�.....,,w._.�....�...._...__... ._...._�..__.........��.,,�....�.w..._._,_.�,......�._._ rn„w...,,,_. �.,.��. i Degree eaedtMajor area of Study Graduated. Yes No Institution/Location M mm � Degree earttedA'Ct ajor area of Study Graduated? Charitable,Social and Civic Activities and Memberships•-List major activities you have participated in during the last five years __n._._,..,..M. ... _.._ � � ,.. � .°... .�. "...�_..� _:, .}mut #7r artizationlLocatton Groups purptyse/obiective Brief descriptionof your participation Organ ocation Group's purpose/objective Brief description of your participation The City of Fort Angeles , rt Advisory Board Application �� W., F Parks, Recreation and Beatification Commission Applicant Supplemental Questionnaire 1. This Commission focuses on three areas:parks,recreation,and beautification.Ifyou had to choose,which of these three areas would be the primary one in which your interests and experience would be aimed'? � ....__.: � ...., � �__...µ.. .. rZ _� 2. What is your favorite City of Tort Angeles parks and recreation facility and why? d " i n 3" 71iink of a Port Angeles parr you visit. What would you do,or like to have done,to improve your experience"'?What doyou love about this park? A A y ......,, ...g... wIM.:. ;.. , .w.,,., "� " y , W, &„ p 19.x; %� g Y✓W.HP �LN' V"°,,, Applicant Signature Date _...... ... __,,. Submit completed farms to: Office of the City Clerk Kari Martinez-Bailey City of Port Angeles 360-417-4634 321 East 51"Street kmbailey@cityofpa.us Port Angeles, WA 98362 in compliance with the Americans with Disabilities Act,if you need special accommodations because of physical limitation, please contact the City Manager's Office at 360-417-4500 so appropriate arrangements can be made. This document and all attached information is considered a public record and may be distributed to members of the City Council for appointment consideration. Additionally, it may become a part of a City Council packet. THE"t E ITY OF NGELES PORT, ;- 2020 P,.RE,L,l M I d ✓l, I arGNm wiirro a, ��� %���> � ', " iue �Ipr / �,, j7N'",�I ,; 'II 11/�✓�j,"...� �l I l:�� »�I11,e, / � I, / (����r1/� �lril�il,i,,, / ;;� �(%lGl�/ �„�,.,,,+ �ti%ai,. / ( ! ;_��/r 1° �V t// r �✓r 1//,r,/(N if/ j,,. �� r u ,I/�/ 1 r.I,l<// r / ��� IlJ ,i r. �. , .,_ /' i ''��/✓'��,.� / o. ', i.. 'i: � /�4.�e, t�,yil V��,ipy mil �, i �� rr / N r Ji V il, II � 4 a�P II I ff l �� � � • ,�", �, � � ., I'nVN it �qu tf��� n � l,l ar u I1 2 BALANCINGTHE 2020 BUDGET W BUDGET PROCESS O0 a 2020 Z PRELIMINAR OPERATIN c BUDGET o N O N 3 BALANCINGTHE 2020 BUDGET Thank you to Department Directors and City Council for their work and dedication in balancing the 2020 Budget. In the end it was the collaborative efforts of everyone that brought F the budget to a sustainable point, rather than a single large item. LU 0 • Departments were conservative, creative and conscientious of the overall needs of the whole City. Z f • Departments were asked to off-set increased costs LU within their budgets � 0 N O N 4 BALANCINGTHE 2020 BUDGET The 2020 Citywide Budget is sustainably balanced without reducing the core services that are expected by City residents. Use of reserves in any fund have been carefully weighed for capital projects only. w • Citywide Total Budget $ 127,391 ,600. o • More than $ 18.6 million in capital funding. m • Overall a 6.92% increase compared to 2019. o}c • The majority of this increase is the result of z capital projects. � J W d O N O N 5 BALANCINGTHE 2020 BUDGET There are several items to celebrate in the 2020 Budget. • Pays off the LTGO Bond for the Gateway Center thereby reducing City debt. W • Incorporates Code Enforcement � m } • Dedicates funds towards Council prioritized capital Z projects. � J W • Increases capital transfers for Streets and Utilities to d 0 ensure we are maintaining infrastructure. o N 6 BALANCINGTHE 2020 BUDGET The General Fund is balanced. Use of 2018 savings is planned for one-time capital and one-time large specialized projects only. REVENUES EXPENDITURES w t� 66, ,�u° I;IIPIpIpNpin nnnV,nV,nV,mi nnpp,VViVyIVI!'i„ 1.�..4� �� 1111111PI; I;IlPlll. nnnV„ ,nnp,l,. 11�1�1��,,,�,� ��..., ,nnpnV,nV,nV,nV,w11i11VlVVP1V;IV� '�idd „��� ��1II011l.,nVVlpp!p,i.nnpVlpVll,..�n, °1 1111��`11::;;,,���„ nnnV,nV,n„VV4nt•;,�,��.... III,;,:.,,���„ I„ „I;pup i.��o,�o�, 11���1�111111. i1u4V,1,.. ,,,, IIIIIIII�111�11. ,;,,,;,�,,„„, �� 1111 li�I�Ii Illllil�lllllll`I`II`I „y,� ''Iili�ul����iiu�i��l ����Ii Illllil�lllllll`I`IIIII m 111 `�1111111pi11111111 (�� II II11 ps �� I� 111,1, I (�� II II11 p�4 �; Q Z J W a 0 N The 2020 General Fund Balance will be 25% N 7 BALANCINGTHE 2020 BUDGET The 2020 Budget was balanced by staff working together to realize priorities and work together to accomplish goals in the following categories: PERSONNEL — 2020 contracts include salary adjustments and cost of living increases. W • AFSCME: 100% All Cities CPI 1 / I /2020 ( I .4%); o 6/ 1 /20 2.5% market adjustment. m • IBEW: 2.5% effective 5/ 1 /2020; line class wage a adjustment of $0.85 per hour; fleet mechanics Z wage adjustment of $ 1 .58 per hour; Conservation LU Analysts wage adjustment of $ 1 .59 per hour; increase deferred compensation match $650 per N 0 year. N 8 BALANCINGTHE 2020 BUDGET • IAFF: 100% All Cities CPI ( 1 .4% in 2020) • Management/Non-represented: 1 .5% effective 1 / 1 /20; 1 .0% effective 7/ l /2020. W • Teamsters Non-Sworn: 1 .5% effective I / 1 /20; 1 .0% CO effective 6/ l /2020. a z • Teamsters Sworn: 1 .5% effective I / I /20; 1 .0% effective 6/ l /2020. W �c a 0 N O N 9 BALANCINGTHE 2020 BUDGET 2020 in PROPOSED $$ EXPENDII`L)RESME BUDS % Full time Salaries $ 16,735,502 $ 16,655,117 $ 16,785,426 $ 17,947,500 $ 15,805,200 857,700 4.78'% Part Time, Salaries 209,786 217,132 250,256 232,900 258,700 25,800 11.08% Seasonal/Temporary Salaries 307,939 255,805 244,232 329,200 342,800 13,600 4.13% Overtime 853,436 957,126 873,785 748,400 791,100 42,700 5.71% Bene fits 6,915,277 6,464,722 7,606,665 5,134,500 8,419,800 285,300 3.511Dr'o W Travel&Training 263,159 248,947 289,615 369,600 438;700 69,100 18.70°fo Memberships &Subscriptions 70,704 83,874 129,414 135,200 150,100 14,900 11.02% Uniforms 63,363 67,895 54,800 84,200 69,600 (14,600) -17.34% m TOTAL EXPENDITURES $25,422,166 $ 24,950,618 $ 26,234,196 $ 27,981,500 $29,276,000 1,294,500 4.63% Change from Prior Yr.$$ $1,220,926 ($471,548) $1,283,578 $1,747,304 Q Chane from Prior Year% 5.04% 1.85°n 5.14% 6.66% Z Benefit costs are also expected to increase. • Medical a • PERS/LEOFF N • Workers Compensation N io BALANCINGTHE 2020 BUDGET DEBT & CAPITAL — As seen in the cost of service analysis the impact of debt and long-term capital needs has a significant impact on the City's budget. • Each line in the budget has given a high level of scrutiny to ensure efficiency. 0 • Cost of Service methodologies were reviewed m } and approved by the Utility Advisory Committee a and City Council for equity and fairness while still ? meeting utility needs. W • The ability of City residents to afford � rates was heavily factored as well. N 0 N BALANCINGTHE 2020 BUDGET REVENUE ALTERNATIVES — Reduce the General Funds dependency on a single revenue sources is of high priority in the 2020 Budget. • Utility tax collected from McKinley Paper Mill changed from a historical level of $ I .2 million to $62,400 in 2020. � m } • Additional revenue sources will continue to be a examined by City staff to maintain and grow the ? E City's services to its citizens. j W • Revenue options will be presented to � Council in 2020 as part of the Long- o Range Financial Planning process. N iz BALANCINGTHE 2020 BUDGET GROWING CITY SERVICES — Having the ability to review all revenues and consider new revenue has opened the door to new possibilities that can enrich the lives of F City residents. Without new revenue long-term additional LU services cannot be added. � m a z f J W d O N O N 13 BALANCINGTHE 2020 BUDGET • There were more than $450,000 in 2020 Budget Supplementals. • Some were not approved because they were not affordable at this time. F W • Others were not approved because they m included on-going expenditures without a sustainable revenue source. a z f • If revenue options are identified LU supplementals can be fulfilled. o N O N 14 BALANCINGTHE 2020 BUDGET GROWING CITY SERVICES — However, one supplemental request that has been voiced by Council and Citizens as a priority has been included in the 2020 Budget. F • The use of the $62,400 of utility tax LU generated by McKinley Paper will � support a Code Enforcement Program. } a • The 2020 Budget includes two part time Code Enforcement Officers in the Police W Department. d 0 N O N 15 BALANCINGTHE 2020 BUDGET The 2020 Budget is sustainably balanced and allows for a wide range of city services important to our residents. Though there are challenges that will always present themselves the City has done a superior job in laying the groundwork for a solid W foundation to that will not only overcome these challenges but o allow for growth of our community and services provided by the m City. a z f J W d O N O N 16 ALANCIN THE 2020 BUDGET BUDGET W PROCESS o m �c 2020 a z ELIMINAR OPERATING W BUDGET a 0 N O N 17 BUDGET PROCESS RCW 3533.031 /35A33.030 • Capital Facilities Plan & f JANUARY Transportation Improvement o _ MAYPlan prepared and adopted. m Council budgetary direction is � received through Strategic Z Planning, Long-range planning, F policy updates and/or retreats. is BUDGET PROCESS ■ Departments enter revenue and expenditure budgets. (Deadline: On or before the second � JUNE - Monday in September to be � JULY complete before the fourth } Monday in September.) Z ■ Personnel worksheets reviewed � by Department Directors. W d 0 N O N 19 BUDGET PROCESS ■ Departmental Requests delivered to City Manager for review. (Deadline: On or before the first W AUGUST — business day in October.) o SEPT. City Manager meets with Dept. m Directors to review requests. ■ Preliminary g p Budget is updated z _ based on meetings and City W Manager input. a 0 N O N 20 BUDGET PROCESS ■ Recommended Preliminary �UMiMUN w�uaN',ID� Budget complete and posted g � (Deadline: Before the first of W OCTOBER November.) c� — DEC . Workshops and Public Hearings Pm are held on the Preliminary Budget, Revenue Sources and z Property Tax. ■ Final Y Budget is adopted b the W g P m 31 St of December. o N O N zi BUDGET PROCESS - BIENNIAL BUDGETS As outlined in RCW 36.40.250 Biennial budgets must start on an odd year. • Earliest implementation would be January 1 , 202 W • Prior to switching from an annual budget an ordinance is o required to be passed not later than June 30 of the m preceding year the first budget cycle is intended to start. a z • Requires an overview and update prior to the end of each even year. LU d 0 N O N ii BUDGET PROCESS - BIENNIAL BUDGETS PROS - • Saves time • Longer perspective W 0 • Potential improvement in policy view m • Biennial budgets are considered in non-election years z f J W d O N O N 23 BUDGET PROCESS - BIENNIAL BUDGETS CONS - • Loss of control and ability to deal with the unpredictable • Difficulty in forecasting W 0 • Greater potential for modifications each time leadership m changes a z • Greater amount of time monitoring revenues and expenditures Ui d 0 N O N 24 ALANCIN THE 2020 BUDGET W 2020 " 0 PRocEss PRELIMINARY OPERATING z E BUDGE T J W d O N O N YL r r W!N f u uu ii o �" ;;:' °" ' „�. �• i°�' � �' i�oi' !(uN ^lll h ,,,.,ii Q�IQfV'�N IC1N1W'b�M1'7�" ,," ,l�� �)„jYry' m, �q���uilu I �� � r , r � �.� JY �, �,af ,/ri..-' �,�vvi ' '✓a„ A'f�� �JYI � 3 U I�1 �III� �W r / i ALL FUNDS Total revenue and Expenditures for all City funds. 26 ALL FUNDS - REVENUE 0 \\ 1 2020 l;;ll1\u t„ lil\ a l ii illl,i;„um z ilPy yy PROPOSED LL REVENUE BUDGET $$ % J J Taxes $15,444,146 $14,563,225 $16,723,086 $15,085,000 $15,598,900 513,900 3.41% Q Licenses &Permits 593,876 677,512 63.2,096 850,500 743,800 (106,700) -12.55% � Intergovt. Revenue 4,546,921 6,755,313 6,2.95,690 8,473,000 5,012,800 (3,46:1,200) 40.84% W 574 66,690,668 65,102 190 67,2.46 7 5,175,600 7.70% (� Charges for Goods &Svcs. 67,640, 00 .......72.,4,22.,300.... Fines &Penalties 21,101 6,784 5,735 7,000 6,000 (1,000) -14.29% � Miscellaneous Revenue 8,462.,021 9,137,759 15,630,006 10,154,800 12,959,600 2,804,800 27.62% � m Prop.ITrust Income 397,666 113,594 2.88,365 90,000 620,000 530,000 588.89% Non-Revenues 2,688,374 - - - NI Other Financing Sources 6,815,750 5,832,700 8,386,600 10,067,300 7,570,300 (2,497,000) -24.80% a Reserves Used 2,193,459 7,175,400 12,457,900 5,282,500 73.62% ? TOTAL REVENUE $108,803,888 $103,777,555 $113,063,768 $119,149,700 $127,391,600 8,241,900 6.92% Change from Prior Yr. $$ ($2.1,463,530) ($5,026,333) $9,286,213 $6,089,932 J Change from Prior Year % -16.48% 4.62% 8.99% 9 38% W cc IL This table can be found on page 32 of the 2020 Preliii nary Budget Document. �O O N 27 ALL FUNDS - REVENUE CITYWIDE REVENUES BY CATEGORY Z (TOTAL $127,391,600) Electric 40.72% LL Water 8.99% Wastewater 9.62% Solid Waste 16.21% Stormwater 3.15% Medic One 2.76% LU Intergovt. Revenue Permits 0.60% V 3.93% 10 Internal Charges 6.34% Other 11.59% Licenses & Permits 0.58% ke,serves, 0 r mm Property 30,01% Used Sales 23.10% 9,78% sour Utility 28,04% LU 5.940/0 Phone 2.52% cc Other 16.33% Prop./Truest Income NC This table can be found on page 32 of the 2020 Preliminary Budget Docurhm 28 ALL FUNDS - EXPENDITURES 0 2020 PROPOSED LL BUDGET ENPENDULMES $$ % ................... Salaries and Wages $18,106,667 $18,085,183 $18,311,845 $19,416,300 $20,390,200 973,900 5.02% ---------------------------------------- Personnel Benefits 7,468,648 7,602,133 7,625,881 8,175,200 8,445,200 270,000 3.30% ---------------------------------------- Stipplies 20,728,788 14,485,463 13,924,046 19,149,700 21,371,200 2,221,500 11.60% ---------------------------------------- Other Services &Charges 31,556,794 33,070,865 36,191,933 38,455,800 40,629,400 2,173,600 5.65% LU hitergovnntlh terfinid Svcs 12,155,559 14,061,072 10,277,464 11,995,700 8,756,100 (3,239,600) -27.01% --------------------------------------- Capital Ontlay 12,974,793 5,180,527 7,047,108 9,554,800 17,276,100 7,721,300 80.81% --------------------------------------- a,bt Service: Principal 3,205,446 3,467,313 3,872,894 4,481,000 4,540,200 59,200 1.32% rY Debt Service: Interest 2,287,056 2,475,116 2,485,609 2,321,000 2,184,700 (136,300) -5.87% Interftind Pints. for Services 320,137 274,636 228,907 133,000 132,500 (500) -0.38% Designated for Reserves 5,075,247 13,098,081 5,467,200 3,666,000 (1,801,200) -32.95% TOTAL ChaEgE�wn PorS Yr. $$ 108,803,888 (1053,777,555 $113,063,768 $119,149,700 $127,391,60 8,2q,900 ($21,463,53 $9,286,213 $6,085,932 Change from Pdor Year -16.44' -4.62910 8.95% 5.389101 :: LU cc IL This table can be found on page 33 of the 2020 Preliminary Budget Document. 29 ALL FUNDS - EXPENDITURES CITYWIDE EXPENDITURES BY CATEGORY Capital 49.28% (TOTAL $127,391,600) Z Street/Medic 1 Transfers 20.60%a Intergovmt/Interfund � Contract for Jail Services 10.11% Svcs LL Debt 13.93% �� 6.87% Housing/Facade 0.57% Q Other 5.50% LU Professional Services 26.221 Medical & Benefit Premiums 1.6.73% � Taxes 1.5.88% Debt Service: m Allocations 7.1.3% Supplies �'��liwi���;il,��,�'��Ii�p��il Principal � Repairs & Maintenance 5.67% 16.78% � �pll''" 3.56% � V Q o ,�t�i��������������������������������MM�' ebt Service: Equipment Services 5..49 /� 4,4,4 ;���������������� IT 5,41% " Interest Z Other 5.1.7% 1.71% Liability Insurance 3.74% nterfund Pmts. J Utilities 3.69%� /!j, for Services Salaries and Wages LV j g 0.10% lc Communication 1.77%� 16.01% a Travel &Training 1.88%a Designated for N Conservation Incentives 1.03%a Reserves O PenCom User Fees 2.88% N 30 ALL FUNDS - FUND BALANCES 1090009000 450.00% D 990009000 400.00% Z 890009000 350.00% LL 790009000 J 300.00% Q 690009000 250.00% 5,000,000 200.00% LU 490009000 G 390009000 150.00% 00% m 290009000 100. � 190009000 50.00% - f-*919- 0.00% Z bvcl 101 0 LU 4.0 a 0 Unassigned Fund/Cash Balance Fund/Cash Balance required% N 0 of 2020 Expenditures — — Fund Balance Target % N rdi r r r r 'fib,,. j « � r I E E RAL FUND �� ■ City Council ■ Police ■ City Manager's Office ■ Fire ■ Finance ■ Parks and Recreation ■ Legal ■ Public Works & Utilities ■ Community & Economic Development GENERAL FUND = REVENUE 2020p � h�� l I� PROPOSED REVENUE BUDGET GET s s % Taxes $ 13,332,073 $ 13,151,912 $ 14,127,829 $ 13,176,900 $ 13,605,200 428,300 3.25% Licenses &Permits 455,726 542,704 501,315 718,700 612,000 (106,700) -14.85% Inte rgovt. Re ve nue 595,708 557,980 654,243 744,600 749,000 4,400 0.59% Charges for Goods &Svcs. 5,468,026 4,905,848 4,782,158 5,090,600 5,177,100 86,500 1.70% Ernes &Penalties 21,101 6,784 5,735 7,000 6,000 (1,000) -14.29% Mscellaneous Revenue 136,673 198,835 241,861 271,700 202,800 (68,900) -25.36% Prop./Trust Income - - - - - - Ni Non-Revenues - - - - - - NI Other Financing Sources 247,575 106,000 230,600 115,000 165,000 50,000 43.48% TOTAL REVENUE $20,256,882 $19,470,063 $ 20,543,741 $20,124,500 $20,517,100 392,600 1.95% Change 1i0j12 Plior Yr. $$ $166,017 ($786,,819) $ 1,073,578 ($419,241) Charge fronn Pito r Year% 0.83% -3.88% 5.51% 2.04% This table can be found on page 36 of the 2020 Prelinuinary Budget Document. GENERAL FUND — REVENUE Miscellaneous ooR.u. 0.99% 0.0101% 01.00% Other Financing Fines & Penalties Siouirces Taxes Revenue Licenses Permits This table can ee os of tPreliminaryet ocument. 1 GENERAL FUND = EXPENDITURES 2020I � PROPOSED EXPEND)TT[1RES BUDGET $$ % ....... ........ ......... Salaries and 'gages $ 9,878,340 $ 8,758,479 $ 8,844,697 $ 9,237,000 $ 9,539,600 302,600 3.28% Personnel.Benetits 3,927,724 3,657,950 3,618,261 3,819,600 3,842,100 22,500 0.59% Supplies 628,423 565,756 690,439 775,000 811,600 36,600 4.72% Other Services &Charges 3,418,970 3,595,687 3,715,344 3,606,300 3,920,700 314.,400 8.72% Intergovint/Interfund Svcs 2,355,201 3,064,299 2,843,499 2,830,200 3,438,600 608,400 21.50% Capital Outlay 11,675 9,694 17,327 24,800 - (24„800) -100.00% Debt Service. Principal - - - - - N/ Debt Service, Interest _ _ _ NI Irterfund Pmts. for Services 62,782 40,567 26,956 500 - (500) -100.00% TOTAL EXPENDITLUES $20,283,115 $19,692,432 $ 19,756,523 $20,293,400 $21,552,600 1,259,200 6.20% Change fi-om PVor 1r:$$ $1,159,690' ($590;68.0 $ 64,091 $.5.36,877 Change from Pricer Year% 6.0'60o” -2.91010 0.33% 2.72% FLNDBALAlICE $6,089,106 $5,763,314 $6,575,251 $6,406,351 $5,370,851 0lange from Prior Yr. $$ $311,869' ($3.25,792) $811,937 ($168,900) $1,035,500) Clearage from Prior Year 5.40% -5.35% 14.09% -2.571 -16.16% GENERAL FUND - EXPENDITURES MOOMMM Debt Service: Interfund Debt Service: Interes Professional Services 25.29% Equipment Services 17.32% Principal'Capital Qutl tnts. for 0.00% Ir Se ry is e s 12.69% 0.00% Utilitie s 11.39% Pen'Com Lis erFees 7.05% Intergovm Communication 4.39% Travel&Training 5.77110t/Interfun Insurance VCS Repairs &Maintenance 4.48% 15.95% Facade Improvements 1.28% Other Services &Charg es 1 4.52% Salaries and T TTT T TT T TT li T TTT Supp es T TT TTTTT � TT I TT T T TT T T TTT T T T T TTT T TT T TT T 3.77Wages g % j� 44.26% Trans fern -Street Fund 28»SCD°fs, 0 f Contract for Jail Services Transfers -Medic 1 Fund 19.6CD°lo Transfers -Capital 14.73% Trans fe rs -De bt S e ry is e 11.41% PP Other Intergovernmental 0.01% CITY COUNCIL CITY COUNCIL 2020 PRELIMINARY BUDGET $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 ,, , $30,000 c�i $20,000 er $ 10,000 '09. $- 2016 Actual 2017 Actual 2018 Actual 2019 2020 Amended Proposed Revenues Expenditures Budget Budget Major Revenue Source: Allocations Change in Expenditures from 2019: Changes in State premiums CITY COUNCIL $6� of zozo sunger f f f $600 I zm9Bungrr — SxJoo ... Dov $- $109000 $209000 $309000 $409000 $509000 $60,000 $709000 e; Salaries Employee Benefits Supplies • Travel & Training Professional Services q 1 CITY MANAGER'S OFFICE CITY MANAGER'S OFFICE 2020 PRELIMINARY BUDGET $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 LM $400,000 Ln ry ap $300,000 Go Ln e GO $200,000 Lnt t' V $100,000 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget Revenues ■ Expenditures Major Revenue Source:Allocations. Change in Expenditures from 2019: In 2020 there is a planned use of $ 150,000 from 2018 savings to complete several code changes included in the Strategic Plan. If the November work session results in a desire for the Port Angeles Municipal Code project these funds will be directed toward this, otherwise the funding will be re-allocated to the capital project that has been prioritized after this project. CITY MANAGER'S OFFICE 0 Ell. 0 0 0 2020 Budget $29,300 0 oil E's 0 0 v� 0 0 M 2019 Budget $29,300 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 Overtime Supplies Travel& Training ■Professional Services ■City Code Update 1111111111 Equipment Services Communication Expenses 11111111 Repairs& Maintenance FINANCE DEPARTMENT FINANCE DEPARTMENT 2020 PRELIMINARY BUDGET $ 18,000,000 $ 16,000,000 c $ 14,000,000 n Q $ 12,000,000 � w w $ 0 000 000 � �O � �_ '_� °0 '� 'Q =�` w w O %0 %0 in $8,000,000 11'f Ln w w _w 64 cc v 6R' 6R' N CO $6,000,000 w ? w —_ $4,000,000 N ka M $2,000,000 2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed Amended Budget Revenues ■ Expenditures Budget Major Revenue Source: Tax Revenues Change in Expenditures from 2019: Increased transfer to the IT fund for capital projects as outlined in the CFP. FINANCE DEPARTMENT $6,60° 2020 Budget 209Budget$7,2,00 ServicesOvertime I Supplies Travel & Training 0 Professional r LEGAL DEPARTMENT LEGAL DEPARTMENT 2020 PRELIMINARY BUDGET $ 1 ,600,000 $ 1 ,400,000 $ 1 ,200,000 $ 1 ,000,000Ln $800,000 0� w %0 Ln $600,000 �I cc `" $400,000 f $200,000 $- 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget Revenues ■ Expenditures Major Revenue Source:Allocations Change in Expenditures from 2019: 1 .7% increase to prosecution fees to the County based on the CPI index and reduced consultant fees for the criminal justice contract. LEGAL DEPARTMENT 000 0000 M $3,300 $1,800 2020 Budget 00 00 00 �� $2,6001,800 2019 Budget $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 iiiiiiii Supplies uii Travel & Training iii Professional Services Equipment Services 0 Criminal Justice Transfer Communication Expenses Repairs & Maintenance COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT 2020 PRELIMINARY BUDGET $ 1 ,000,000 $800,000 ' ea $600,00000 w $400,000 r°° 00 to Ln . ," $200,000 2016 Actual 2017 Actual 2018 Actual 2019 2020 Amended Proposed Revenues ■ Expenditures Budget Budget Major Revenue Source: Permits and Fees. Change in Expenditures from 2019: Reductions are the result of projects that were complete in 2019 including the Housing Needs Assessment. An increase of $50,000 for the Facade Improvement program is also included in 2020. COMMUNITY & ECONOMIC DEVELOPMENT $1,000 $4,800 4,100 $1,600 2020 Budget w $77,000 $900 $4,800 $4,600 $1,600 o o 2019 Budget $138,300 $- $50,000 $100,000 $150,000 $200,000 $250,000 uii Overtime Supplies ■Travel & Training Professional Services 111111111111 Equipment Services in Facade Improvements' IN Communication Expenses Repairs & Maintenance POLICE DEPARTMENT POLICE DEPARTMENT 2020 PRELIMINARY BUDGET $7,000,000 $6,000,000 $5,000,000 $4,000,000 coCc , , c $3,000,000Ln °0 — �O M `" $2,000,000 ,o cc Ln cc $ 1 ,000,000 `� 7 2016 Actual 2017 Actual 2018 Actual 2019 2020 Amended Proposed Revenues ■ Expenditures Budget Budget Major Revenue Source: Grants, tax revenue, allocations. Change in Expenditures from 2019: Increases in 2020 are primarily the result of changes in the grant funded mental health program and the addition of two part-time Code Enforcement Officers. POLICE DEPARTMENT 2020 Budget $176,300 $„00 2019 Budget 00 $132,900 I Overtime Supplies 0 Travel & Training Professional Services 1111111111111 Equipment Services IN PenCom Services *Communication Expenses Repairs & Maintenance Utilities Expense *Fuel 021111111110 FIRE DEPARTMENT FIRE DEPARTMENT 2020 PRELIMINARY BUDGET $3,000,000 $2,500,000 $2,000,000 $ 1 ,500,000 ,000,000 `n' $ 1 Ln CO , M $500,000 — — — 2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed Amended Budget Revenues ■ Expenditures Budget Major Revenue Source:Allocations Change in Expenditures from 2019: Increases in 2020 are due to increased transfers for capital and equipment services. FIRE DEPARTMENT PARKS & RECREATION PARKS & RECREATION DEPARTMENT 2020 PRELIMINARY BUDGET $4,000,000 $3,500,000 $3,000,000 cc c Q $2,500,000 $2,000,000 $ 1 ,500,000 °0 'O ° GGo " $ I ,000,000 $500,000 2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed Amended Budget Budget Revenues ■ Expenditures Major Revenue Source: Rental revenue and allocations. Change in Expenditures from 2019: City liability insurance was moved to the non-department division and increases for capital for the City Pier Railing repairs and the Generation 11 Dream Playground. PARKS & RECREATION 1 r $8,500 00 2020 Budget $313 01% 700 0loss g 0010 $9,500 ,00o O c� o � � 2019 Budget $312,20000 ! Milli 11M $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 III Overtime Supplies ■Travel & Training Professional Services iiiiiiiiiiii Equipment Services IN Communication Expenses E Repairs & Maintenance uuuuuui Insurance Fuel 111111111 Utilities Expense PUBLICWORKS & UTILITIES PUBLIC WORKS & UTILITIES DEPARTMENT 2020 PRELIMINARY BUDGET $3,500,000 $3,000,000 ,o $2,500,000 ° O cc cc o $2,000,000 r, che c $ 1 ,500,000 $ 1 ,000,000 $500,000 2016 Actual 2017 Actual 2018 Actual 2019 2020 Proposed Amended Budget Revenues ■ Expenditures Budget Major Revenue Source:Allocations. Change in Expenditures from 2019: Increased transfers to the Street fund and personnel re=organizations. PUBLICWORKS & UTILITIES $1,6DO $12,80 $ 9,900 2020 Budget $980,000 N O c $9,600 $1,60 ZOO` $1R,400 i 2019 Budget $898,200 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 Overtime uii Supplies Travel'& Training ■Professional Services Equipment Services uuuuuui Communication Expenses im Repairs & Maintenance Transfer to Street Dept. ®Transfer to Capita NON - DEPARTMENTAL NON-DEPARTMENTAL 2020 PRELIMINARY BUDGET $700,000 $600,000 M $500,000 ' w $400,000 `�' ' 40 LA N Ln $300,000 N fo+ on $200,000 fo+ fo+ $ 100,000 ° j 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget Revenues ■ Expenditures Change in Expenditures from 2019: $350,000 transfer to debt service on the Gateway Center for the $ 1 .0 million balloon payment. Liability insurance and debt service transfers moved to this division in 2020. v 0� 0 J •.r �V, � ,qf Hyl SPECIAL REVENUE FUNDS ■ Lodging Tax ■ Business Improvement Area ■ Street ■ PA Housing Rehabilitation ■ REET I & II ■ Code Compliance ■ PenCom 56 LODGINGTAX LODGING TAX 2020 PRELIMINARY BUDGET $ 1 ,000,000 $900,000 $800,000 cy $700,000 Ln Ln $600,000 m w $500,000 r, M C* r. $400,000 °". p $300,000 , Z $200,000 v. $ 100,000 W $- n 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Z W Budget Budget > W Revenues =Expenditures —Fund Balance J Major Revenue Source: Tax revenues. Q Change in Expenditures from 2019: Lodging Tax administration will be based on the following W percentages in 2020. 30% toward capital expenditures; 5% toward committee priorities; 20% toward a marketing; 33% for operations of city owned tourism related facilities;and 12% toward events. 57 LODGINGTAX 0�1 2020 $141,600 en Z 2019LL $266,000 0 W W $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 W J Event Grants Tourism & Marketing Q ■Capital Administrative Services & Operations W IN Debt Service Capital Reserve a ■Committee Priorities 58 STREET DEPARTMENT STREET FUND 2020 PRELIMINARY BUDGET $2,500,000 $2,000,000 $ 1 ,500,000 '' cy O^ M Go Ln Ln Go Ln Ln $ 1 ,000,000 Go 0 r Z } d4 LL $500,000 w Z $_ W 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W Budget Budget J Revenues =Expenditures —Fund Balance Q Major Revenue Source: Tax revenues as well as General Fund & Utilities support. w Change in Expenditures from 2019: Personnel increases. V) 59 STREET DEPARTMENT $10,600 2020 t09- t09- $10,600 0 0 C) j z 0 0 C) 0 LL 2019 LU t09- t09- LU $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 LU Overtime ■Supplies Building & Maintenance Supplies Traffic Supplies im Fuel im Professional Services U ■Travel & Training IIIIIIIIIIIII Utilites Expense Ui Street Lighting Repairs & Maintenance 60 REET I REAL ESTATE EXCISE TAX I - 2020 PRELIMINARY BUDGET $ 1 ,200,000 $ 1 ,000,000 0 %a $800,000 0 0 � •"'o $600,000 °; � %0 — o � M � O M � $400 000 O M � o a M ' _ U. $200,000 ° ° W n $_ Z W 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed > Budget Budget LU Revenues =Expenditures —Fund Balance J Q U Major Revenue Source: Tax revenues. W Change in Expenditures from 2019: Increase in capital spending for the Generation 11 Dream Playground. V) 61 REET 11 REAL ESTATE EXCISE TAX II - 2020 PRELIMINARY BUDGET $ 1 ,000,000 $800,000 Ln r- r _ 0 $600 000 Ln = o o N V c w _ LAcc w YI M N M� - $400,000 ~' - M ro a V Z $200,000 cVF c U. W 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W Budget Budget LU Revenues Expenditures —Fund Balance GWC J Q Major Revenue Source: Tax revenues. U Change in Expenditures from 2019: Payment of 8t" Street Reconstruction. Matures in 2020. a Reduced capital transfers. Nf 62 PENCOM PENCOM 2020 PRELIMINARY BUDGET $4,000,000 $3,500,000 $3,000,000 c $2,500,000 Ln �? $2,000,000 °° c:a $ 1 ,500,000 c 9i Z $ I ,000,000 U. $500,000 W n $- Z 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W Budget Budget LU Revenues Expenditures —Fund Balance Q Major Revenue Source: Taxes and User Fees U U LU Change in Expenditures from 2019: Personnel increases and a $250,000 transfer for the Computer Aided Dispatch capital project. 63 PENCOM $22,200 2020 $403,800 $22,400LU Z MLL 2019 %,, $389,700 W W $- $200,000 $400,000 $600,000 $800,000 $1,000,000 Q U uI Overtime Supplies ■Administrative Services Professional Services LV IL IN Communication Expenses Travel & Training Repairs & Maintenance uuuuuui Capital Projects U) 64 BUSINESS IMPROVEMENTAREA BUSINESS IMPROVEMENT AREA FUND - 2020 PRELIMINARY BUDGET $ 100,000 $80,000 cc c cc $60,000 Ln ,o Q $40,000 Z n $20,000 U. W $" Z 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed ; Budget Budget W DC Revenues =Expenditures —Fund Balance J Q Major Revenue Source: Fees collected from Downtown Businesses for parking. w Change in Expenditures from 2019: None. V) 65 PA HOUSING REHABILITATION PA HOUSING REHABILITATION FUND - 2020 PRELIMINARY BUDGET $ 1 ,400,000 $ 1 ,200,000 $ 1 ,000,000 $800,000 0 0- °� M 0 Z $600�000 oLncr 'Q M OLnLnO $400,000 C; C11 o %0 0% LL d4 w W $200,000 �O ` ` `F' $" W 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W Budget Budget pC Revenues =Expenditures —Fund Balance Q Major Revenue Source: Grant revenues. U U LU Change in Expenditures from 2019: No CDBG grant in 2020. Facade improvement transfer of $50,000 to a the General Fund. V) 66 CODE COMPLIANCE FUND CODE COMPLIANCE FUND - 2020 PRELIMINARY BUDGET $ 100,000 $80,000 $60,000 $40,000 Z U. $20,000 � ^_ w 1.4 1.4 6�4 6�4 6i4 6i4 6�4 6i4 n $_ Z W 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed > Budget Budget LU Revenues =Expenditures —Fund Balance J Q Major Revenue Source: $50,000 transfer from the General Fund for initial program. Future revenues will be W from proceeds of sales and investment interest. a Change in Expenditures from 2019: None. V) I r. ��l,`, Or��i %. j iiia/%� �%%//r �l��//�� „��/ D%i�✓ r i r n o' 1 o,rr ENTERPRISE FUNDS ■ Electric ■ Stormwater ■ Water ■ Medic I ■ Wastewater ■ Harbor Clean-up ■ Solid Waste ELECTRIC T � T ELECTRIC UTILITY 2020 PRELIMINARY BUDGET $35,000,000 $30,000,000 $25 000 000 > > $20 000 000 WE 5 000 000 $ 10 000 000 $5,000,000011111 � 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed j Budget Budget =Revenues =Expenditures —Cash Balance Significant Changes. Increases include the power purchases expected for the start-up of McKinley Paper Mill of $2. 1 million. The increased consumption also increased the amount of taxes paid. Additionally there was a reduction of $4.6 million was transferred in 2019 for the Light Operations Building. /// ELECTRIC Professional Servic s, 54 400 Trave & Trainin ,Liability Insurance, $281 100 45,90 , Fuel, $33, 00 S 000 /' 0 0 , o 0 N O 2020 $2,801,200 N c00o l` N Professional Services, $55,400 Trav 1& Liability assurance, $256,500 es, $6 ,000 / Training, $48,700 $7 ,400 Fuel, $33,60 o � o 2019 $2,620,500 ff3 bF} T, T $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 uuuuuu Professional Services uii Administrative Services uiuuui Travel& Training Taxes •Capital Transfers Liability Insurance Debt Payments/Transfers uuuuui Fuel ■Power Purchased Utilities Repairs & Maintenance uM Equipment Services T T ELECTRIC CONSERVATION ELECTRIC CONSERVATION UTILITY 2020 PRELIMINARY BUDGET $ 1 ,400,000 $ 1 ,200,000 $ 1 ,000,000 $800,000 $600,000t / ,iii,. iii 400 000 $200A0 000 ,,,,,,,,,,, 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed T Budget Budget =Revenues =Expenditures —Cash Balance Significant Changes: Decreases for Conservation incentives. �TTTTT T ELECTRIC CONSERVATION T $3,300 $2,001) $6,000 I $ pp $4,600 2020 $42,700 7,000 2,000 $6,200 $2,800 $5,4 0 2019 $65,100lz O $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 AdvertisinglLegal Services Administrative Services ■Professional Services u��ii Travel & Training Communication 0 Conservation Incentives T WATER T WATER UTILITY 2020 PRELIMINARY BUDGET $ 14,000,000 $ 12,000,000 % $ 10,000,00077, NO % $8,000,000 '% $6,000,000 $4000000 $2000000 oiii .iii iii- o ssssssss RII ssssssss ssssssss - ,,, ii% / T 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget =Revenues =Expenditures —Cash Balance Tm � Significant Changes: Increases for the more robust industrial water budget as compared to 2019. .�TTTTT 73 WATER 2020 $963,100 aN $17 000 $20 300 63,500 2019 m $965,700 fr LL Professional Services Travel& Training Liability]Insurance in Utilities 0 Administrative Services Taxes Fuel 0 Capital Transfers IN Debt Payments/Transfers 0 Building& Maintenance Supplies Repairs& Maintenance Equipment Services T T WASTEWATER WASTEWATER UTILITY 2020 PRELIMINARY BUDGET $8,000,000 $7,000,000 ' r . $6,000,000 $5,000,000 ; $4,000,000 $3,000,000 T T �,,✓iii%%///i ;>,,✓iii%%%i ai $2000000 sssssssssssssss sssssssssssssss sssssssssssssss - sssssssssssssss - ri ,-T sssssssssssssss $ 1 000 000 -MM,, rrrrrro 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed ° Budget Budget =Revenues =Expenditures —Cash Balance T Significant Changes: Increases compared to 2019 Budget are the result of liability insurance, taxes and capital projects. `T TTT 75 WASTEWATER ,a_o � 00 fr $693,000I � 000 � 8 _ov � aN s769600 I„en I o I w Professional Services Travel & Training Liability ]Insurance Utilities iiiiiiiiiiii Administrative Services iiiiiiiiiiii Taxes Fuel 0 Capital Transfers Debt Payments/Transfers 11 Building & Maintenance Supplies Repairs & Maintenance IN Equipment Services T SOLIDWASTE T SOLID WASTE UTILITY 2020 PRELIMINARY BUDGET $ 14,000,000 $ 12,000,000 $ 10,000,000 lime $8,000,000 $6,000,000 $4,000,000 T $2000000 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed T Budget Budget T =Revenues Expenditures —Cash Balance Significant Changes. Contractual costs for waste transport are expected to increase in 2020. TTTTT 77 SOLIDWASTE 2020 $1,505,000 $1,503,400 _ Z STORMWATER STORMWATER UTILTY 2020 PRELIMINARY BUDGET $2,500,000 Og iii ' $2,000,000 OSV% oil kil !'; �� $ 1 ,500,000 " $ 1 ,000,000 r $500A0 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed „ Budget Budget B jj =Revenues =Expenditures —Cash Balance Significant Changes. Increases are the result of capital spending and expenses associated with the Stormwater grant expected in 2020. �., 79 STORMWATER 2 �00 2020 $337,400 e 2019 0 d„d $289,300 LL I _ -31 d MEDIC I MEDIC 1 2020 PRELIMINARY BUDGET $3,500,000 $3,000,000 $2,500,000 $2,000,000 ;" ii OHM 500 000 ` $ > > , 01110110 MON $ 1 ,000,000 s„ ssssssssssssssssssss / Em 0 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget =Revenues =Expenditures —Fund Balance Significant Changes: Increases are the result of needed training for new personnel. This amount will g g g reduce back to historical levels in 2021 . si MEDIC 2020 $53200 $147,700 $8.2002019 $142,800 o z $100,000 $200,000 $300,000 $400,000 $500,000 Professional Services Travel & Training PenCom Services Administrative Services 0 Equipment Services az FIRE DEPARTMENT & MEDIC I COMBINED FIRE & MEDIC I COMBINED 2020 PRELIMINARY BUDGET gs,o0o,000 $4,500,000 $4,000,000cc _ $;,sao,000 cc 04No — ss,000,000 _ ;z,sao,000 gl,000,000 tm $6sao,000 36oa0,000 Z $SOo,oOo 01 E� 3016 Actual 3017 Actual 3018 Actual 2019 Amended 3030 Proposed Budge[ Budge[ Revenues • Expenditures The General Fund transfer for support has been excluded from this chart to more accurately show revenues Z and expenditures. iy HARBOR CLEAN - UP HARBOR CLEAN-UP 2020 PRELIMINARY BUDGET $2,600,000 $2 1 000La > > wM� w W 600 000 w w $ 1 , 100,000 N ,o $600,000 $ 100 000 o, 2016 Actual 2017 Act18 ua Actual 2019 Amended 2020 Proposed $(400000) �get�.Budget $(900,000) . =Revenues =Expenditures —Fund Balance ;� u uwmw�uwwm�mamow wwm ,�mmwnwweu �u ry f �4 i J i VIII u '1 q� a, CAPITAL FUNDS ■ Governmental Capital ■ Transportation Benefit District ■ Utility Capital Funds GENERAL GOVERNMENTAL GOVERNMENTAL CAPITAL PROJECTS 2020 PRELIMINARY BUDGET $2,000,000 Ln $ 1 ,800,000 o $ 1 ,600,000 cc Ln o $ 1 ,400,000 °_: - o,p w Q N w $ 1 ,200,000 - " - ,,o M CD o %o eo $ 1 ,000,000 - Ln — - co "O fi-ao - o w M Ln $800,000 - - r? W: ` LA - $600,000 - - - - —_ $400,000 - - - - - $200,000 $- 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed J Budget Budget Revenues Expenditures �irrr ......... .: GENERAL GOVERNMENTAL I - 11\11\11\1 I 01maw C;C:A3303 NUE.Program (Revolving) 732,1090 112,500 GCa)516 S c nior Cc n te r Fire Detection System 50,,00,0 50,000 PUBLIC S AFE,"L"Y` FTa01.1.8 Defibrillator Replacement(Revolving) 216,883 35,000 FU061.5 Fire Impartment 1-bses (Revolving) 403,643 5,000 P11)1.19 Computer Aided I-ispatchlRecords NhnagementSystem 31113,11130 25(),000 REX)116 Nbbile Data Terminal(NMN)Replacements 1413,467 25,000 FTD031.8 Emergency N>iunagement Pools 1513,1313(3 50,000 FU031.5 Fire Station Garage Door Replacement 50,000 50,000 GGO120 Emergency Clrperations Center--Design 40,00I O 4(1,(3(1(3 PART'S ANDFAgC MS GG1113 Facility Security Prospects 184,268 31.,000 LL. PK0219 Generation HDream Playground 425,000 410,000 J PT13205 Restroom Replacement'Program (Revolving) 525,001O 75,000 PK0216 Facility Improvement(Revolving) 105,000 15,000 PT13716 Parks Nhintenance Building 5001,00i O 501,000 U00 TRANSPORTATION BENEFIT DISTRICT TRANSPORTATION BENEFIT DISTRICT FUND 2020 PRELIMINARY BUDGET $4,500,000 $4,000,000 M $3,500,000 $3,000,000 0 O o _ _ oo N Ln N N _ O $2,500,000 - N Ln %* d4 N O M M Lf $2,000,000 _ r. M _ Ln $ 1 ,500,000 - M - `o9- V � $ 1 ,000,000 - `o9- - - $500,000 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed L " Budget Budget �I Revenues Expenditures . The 0.2%TBD tax is tracked in this fund.These revenues are for use exclusively on capital projects. TRANSPORTATION BENEFIT DISTRICT TR0209 Race Street Complete D7 sign 3,564,954 115,000 TR0218 Lincoln Street Safety * 1,485,000 100,000 TR0405 Alley Paving Revolving Fund 875,000 125,000 TRI 118 Revolving Street Repair Fund 180,000 30,000 TR0101 La ure 1 S tre e t S taus 410,000 35,000 TR0517 6th/7th Alley (Francis to Washington Streets) 200,000 200,000 TR0215 Peabody Chips eal Phase 3 * 200,000 200,000 LL „ TR0315 Peabody Chips e al Phase 2 * 125,000 125,000 J TRI 516 Peabody Chipseal Phase 1 * 125,000 125,000 - UTILITY CAPITAL FUNDS UTILITY CAPITAL FUNDS 2020 PRELIMINARY BUDGETS $ 16,000,000 0 0 $ 14,000,000 00 0 o N $ 12,000,000 c c �/� ``rAA' w w $ I OA0A0 o � O N N OOw $8,000,000 N - ryw w N r be O w r- ^ N — LY N Ln 6A $6,000,000 - Eard4 _ w � $4,000,000 o% - - - - - $2,000,000 $- 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed J Budget Budget Revenues Expenditures ......... .: UTILITY CAPITAL FUNDS El CLO414 Light Ops Building 6,400,000 6,000,000 CLO 119 Overhead Rec and uc taring - 2420 200,000 200,.000 CL0216 City/PUD Agree me nt (Service Area) 400,000 200,000 CL0313 Pole Replacement Program 1,300,000 650,000 CL0716 F Street Substation Transformer and Switchgear 1,500,000 1,500,000 CL0319 Underground Cable Replacement - 2020 200,000 200,000 LL UTILITY CAPITAL FUNDS 01 WT0512 East 4th Street Water Nhin 405,000 355,.000 WT0612 3rd & 'dine Street Water Nhin 361.,000 311,000 WT0419 Decant Facility - Water Soils Bay 150,000 125,000 WT0 319 Ground Water Test Well 600,000 150,000 WT0519 Water Treatment Plant Repairs 170,000 170,000 WT0619 Peabody Reservoir Inlet Pipe Replacement 230,000 230,000 .';;,,,, WT0212 East 6th. Street Water Min 365,200 57,200Mj LL H 911- UTILITY VTILITY CAPITAL FUNDS WWO3O8 Pump Station #3 Replacement 1,042,358 200,000 WWO419 Wastewater Treatment Plant HVAC Replacement 200,000 150,000 WWO71.5 Oak Street Sewer Separation 275,000 250,000 WWO81.5 Laurel Street Sewer Separation 275,000 250,000 "WWO519 locant Facility Wastewater Soils Bay 150,000 125,000 WW'O117 Francis Street Pigging Bypass 190,000 190,000 WW0219 Was tewater Treatment Plant "Diges ter Cleaning and Repair 1.00,000 100,000 ..........r WO5O8 Diges ter ;l\✓ zing Improvement 600,000 50,000 LL J WWO31.9 Wastewater Comprehensive Plan 300,000 200,000 ., WWO71.9 2020 Neighborhood Sewer Rehabilitation 300,000 300,000 �;�,. UTILITY CAPITAL FUNDS mill SWO112 Decant Facility at Transfer Station 637,354 457,300 1 IDR0213 HSt Starmwater Outfall Improvements 514,463 500,000 TDR0404 Starrnwater at Canyon Edge & Ahlvers 1,045,000 120,000 ;;;;; LL �ua fi R INTERNAL ER I E FUNDS ■ Equipment Services ■ IT ■ Self Insurance EQUIPMENT SERVICES EQUIPMENT SERVICES 2020 PRELIMINARY BUDGET $5,000,000 $4,500,000 $4,000,000 ~' LnQaLn $3,500,000 ° cc o = �' Ln N Ln cc %0 w CO N $3,000,000 N L ccme l: $2,500,000 w — $2,000,000 bed4 ba $ 1 ,500,000 $ 1 ,000,000 $500,000 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget iiiiiiiiiiiiiiiii Revenues Expenditures —Fund Balance Significant Changes: Increased vehicle replacements. EQUIPMENT SERVICES $10,800 $9,000 o 2020 $219,800 N r $10,800 $9,0()0 2019 $218,600 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 Fuel 0 Equipment Replacements Administrative Services Travel & Training M Equipment Rentals iiiiiiii Utilities Expense EQUIPMENT SERVICES Community Development 60,247 - Conservation 21,587 - - Ele c tric 58,131 329,000 - Engineering 74,062 - - Equipment Services 286,401 25,0,0,0 - Finance 85,544 - - Fire &1Nkdie 1 630,033 244,300 47,200 Information Services 26,924 - - Parks &Recreation 76,888 91,000 - Police 319,730 151,200 154,500 Solid Waste 555,739 45,800 407,500 Stormwater 237,157 - 23,200 Streets 955,007 156,100 419,200 Wastewater 107,364 62,400 - Water 507,805 42,600 212,200 IT INFORMATION TECHNOLOGY 2020 PRELIMINARY BUDGET $3,000,000 $2,500,000 � Ln $2,000,000 M O O %0 N $ 1 ,500,000 ci ° 'O r` P- cope IT ° w w O $ 1 ,000,000 %0 N N � N d4 w $500,000 6pr 6pr 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget iiiiiiiiiiiiiiiii Revenues Expenditures —Fund Balance Significant Changes: Reductions include costs for software, hardware and phones as a result of a system upgrade. Increases for capital projects are also in the 2020 Budget. IT 15,000 2020 $173,000 $477,600oil 0 � l 2019 $217,200 '/ $527,600 ;; o , T $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 •Professional Services Communication Expenses •Network Expenses im Travel & Training iiiiiii Copier Leases SoftwarelHarware Maintenance ` Repairs & Maintenance m Capital IT IF0714 Data Systems Backup Replacement 210,000 210,000 Ir0716 ERP Raod Nlap 50,000 50,.000 IT0119 Wireless Bridge 60,000 60,000 IF0219 City loll Wireless Network 21,000 21,000 IF1018 LFS Replacement - Disaster Recovery Data System 60,000 60,000 H0416 Cemetery Software 30,000 30,000 IT1118 IT S e c urity Audit 20,000 20,000 SELF INSURANCE SELF INSURANCE 2020 PRELIMINARY BUDGET $7,000,000 $6,000,000 0 $5,000,000 c r` `Oo Ln LA N Ln N N O cc N N O� $4�000�000 ccLot 0% %0 �"� w M Lot Lot Lot Ln w Lot $3,000,000 Ln $2,000,000 $ 1 ,000,000 $- 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed Budget Budget Revenues Expenditures —Fund Balance / r i / / i / / o 1 / J i / rrr , rrrr r / i �rr r / r w / „ r. / / / /f 41 12 -Ni /i%, //% /f/i%/%//////jW ii ii 1 MEN il i 1:2110 a p � 5 y L W w� 14i my FIDUCIARY & PERMANENT FUNDS ■ Firemen's Pension Fund ■ Cemetery Endowment Fund 103 FIREMEN 'S PENSION FIREMAN'S PENSION 2020 PRELIMINARY BUDGET $400,000 $350,000 $300,000 $250,000 ,o o M $200,000 Lnr- ° wcc O r,r� O %O N d4 d4 O $ 1 WHO cV La A w V` cc$ 1 WHO LA � o O o 1� LA LA $50,000 Z $_ LL 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed ' Budget Budget Q Revenues Expenditures —Fund Balance U D l I 1 I In / 1!1!1 1 r v pig 11i DEBT SERVICE FUNDS ■ 2006 LTGO Bond — Gateway Center ■ 2014 LTGO Bond — Landfill Stabilization 0 2015 LTGO Bond —Western Urban Growth Area 105 DEBT SERVICE FUNDS COMBINED DEBT SERVICE FUNDS 2020 PRELIMINARY BUDGET $ 1 ,200,000 $ 1 ,000,000 $800,000 0 0 $600,000Ln Q rh c� a $400,000 0% O0CIF Le; °w $200,000 0 0 � � � Z $ U. - 2016 Actual 2017 Actual 2018 Actual 2019 Amended 2020 Proposed W Budget Budget Revenues Expenditures W MICHEL PROPERTY — matures in 2021 - $ 1,000,000"balloon" payment becomes due. LANDFILL — matures in 2029 (9Years left in 2020) 00 W WUGA — matures in 2025 (5 Years left in 2020) p 106 DEBT SERVICE FUNDS GENERAL GOVERNMENT + UTILITY DEBT -- PRINCIPAL & INTEREST BALANCE OWING ATYEAR-END ❑General Government Debt ❑2014 LTGO - Solid Waste ®Utility Debt $120,000,000 $100,000,000 77 $80,000,000 t/1 $60,000,000 $40,000,000Lu 20000000 % i i % i % 70/ $o H H O m - N M � V1 �O I� 00 O� O - N M � Vf �O I� 00 O� N N N N N N N N N N M M M M M M M M M M > W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 107 BUDGET S 0 2019 Property Tax Presentation, Public NOVU. 6 Hearing & First Reading of Ordinance J a N OV ~ TENTATIVE — Budget Worksession (5:00 — 6:00 PM) 19 0 n 2019 Property Tax 2nd Public Hearing & Ad o pti o n NOV of Ordinance. 2019 Budget Presentation, Public a 19 Hearing & I St Reading of Ordinance J DEC 2019 Budget Public Hearing & 2nd Reading of a 3 Ordinance N 0 N ioa 0 z U.0 a QUESTIONS & DISCUSSION o a FLu cc