HomeMy WebLinkAbout4.20.17 AgendaPhone: 360‐417‐4550 | Fax: 360‐417‐4559
www.cityofpa.us | eboone@cityofpa.us | facebook.com/portangelesparksandrec
308 East Fourth Street | Port Angeles, WA 98362‐0217
April 20, 2017
Vern Burton Meeting Rooms
6:00 p.m. Meeting
AGENDA
1. Call to Order
2. Roll Call
3. Approval of Minutes – March 16, 2017
4. Public Comment
5. Finance/Packet Items
a. Revenue & Expenditure Report
b. Avigation Easement Memo to Council
c. City Pier Float Memo to Council
d. Civic Field Crosswalk Improvement Memo to Council
6. Legislation
a. None
7. Late Items
a. None
8. Director’s Report – Information Only (Main Topics)
a. Civic Field Improvement Update
b. Major Project Updates
c. Committee Discussion
d. Town Hall Information
9. Adjournment
Next Meeting: May 18, 2017
Vern Burton Meeting Room #3
6:00 p.m.
Parks, Recreation & Beautification Commission
WASHINGTON, U.S.A.
CITY OF
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PORT ANGELES PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING
Port Angeles, Washington
March 16, 2017
CALL TO ORDER – REGULAR MEETING:
Chairperson Shargel called the regular meeting of the Parks, Recreation & Beautification Commission to order at 5:00 p.m.
ROLL CALL:
Commissioners Present: Johns, Kirsch, Shargel, Sinton, Sutcliffe, Wojnowski. Student Representatives Brandon, Palenga.
Commissioners Absent: Commissioner Peterson
Staff Present: Director Delikat & Secretary Boone.
APPROVAL OF THE MINUTES:
It was moved by Sutcliffe and seconded by Sinton to approve the Feb. 16 regular meeting minutes. Motion passed unanimously.
SPECIAL PRESENTATION:
Senior Assistant City Attorney Heidi Greenwood used this time to give the Commission its annual ethics training with a
presentation about the responsibilities of public officials and the Open Public Meetings Act.
PUBLIC COMMENT:
None. The Commission used this time to hold elections for Chair and Vice Chair. Commissioner Johns made a motion to
nominate Shargel to remain as Chairperson, Commissioner Sinton seconded the motion, and all were in favor. Next, Sinton
nominated Commissioner Sutcliffe as Vice Chairperson, Commissioner Kirsch seconded the motion, and all were in favor.
FINANCE & PACKET ITEMS:
Director Delikat reviewed the latest Parks & Recreation Department expense and revenue reports with the Commission.
LEGISLATION:
None.
LATE ITEMS:
None.
DIRECTOR’S REPORT (PowerPoint Presentation):
1. Capital Facilities Plan
Director Delikat updated the Commission on the Parks & Recreation Department’s list of Capital Facilities Projects for this
year and next year.
2. Civic Field Updates
The homerun fence has arrived, the roofing project will start in April, and Delikat is working with Vertigo Marketing to pick
out colors for painting the facility.
3. Athletic Field Use Policy
Delikat made a minor change to the policy to include language to the fees and charges section of the policy that will allow for
teams or coaches to make an appeal to the Commission on a case by case basis.
4. Pier Floats
Advertisements for bids have gone out and the bid opening will be on April 29th.
Other Items
a. Delikat invited the Commission to attend the April 4 Council meeting where volunteers will be recognized
b. Delikat updated the Commission on the last few weeks of strategic planning meetings Council has held. During the
Parks & Recreation discussion Delikat focused on staffing levels, increased infrastructure and facility needs, and
increased vandalism
c. Delikat will be taking the Lincoln Park BMX Track Operator RFP to Council on March 21 for approval
d. Delikat discussed a recent meeting he held with other local agencies regarding facility use. It was determined that this
will be a standing committee between the City, LEKT, Peninsula College, and the School District.
ADJOURNMENT:
Chairperson Shargel adjourned the meeting at 5:50 p.m.
Next meeting is April 20, 2017, in the Vern Burton Memorial Community Center meeting room #3 at 6:00 p.m.
David Shargel, Chairperson Emily Boone, Secretary
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership $28,000 $9,232 33%
8050 - Cemetery $150,000 $21,663 14%
8155 - Banner Rental $9,500 $5,675 60%
8155 - Ediz Hook Boat Launch $8,000 $968 12%
8155 - Gateway $5,000 $100 2%
8155 - Vern Burton Rentals $30,000 $8,306 28%
8221 - Sports $162,500 $54,865 34%
Total $393,000 $100,809
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative $258,800 $54,631 21%
8012 - Senior Center Operating $152,200 $38,830 26%
8050 - Cemetery Maintenance $172,200 $38,152 22%
8080 - Parks Maintenance $1,681,300 $363,576 22%
8112 - Senior Center Maintenance $42,200 $11,715 28%
8131 - Facility Maintenance $780,700 $211,240 27%
8155 - Facility Rentals $89,100 $26,498 30%
8221 - Sports $189,100 $53,176 28%
Total $3,365,600 $797,818
2017 Parks & Recreation Department Financial Report
25% Year Lapsed
DATE: April 18, 2017
TO: City Council
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
NATHAN WEST, ECONOMIC DEVELOPMENT DIRECTOR
BILL BLOOR, CITY ATTORNEY
SUBJECT: Avigation Easement for Fairchild Airport
Summary: The Port Commission and Port Angeles City Council conducted a joint meeting
where one of the topics discussed was a potential avigation easement over the city owned
Lincoln Park east of Fairchild International Airport. Both governing boards directed their staff
to begin discussions about creating an avigation easement and to report back in 60 days.
Funding: Unknown at this time, analysis and negotiation is continuing.
Recommendation: None at this time, information only.
Background/Analysis: On January 30, 2017 the Port Commission and Port Angeles City Council
conducted a joint meeting where one of the topics discussed was a potential avigation easement
over the city owned Lincoln Park east of Fairchild International Airport. Both governing boards
requested that their respective staff begin discussions about creating an avigation easement and
report back in 60 days.
During February and March, Port and City officials exchanged several emails and a draft
agreement was created by the Port. In order for the City to continue discussions regarding the
draft agreement, the City developed a list of questions that needed to be answered for better clarity.
The Port then utilized their airport consultant to answer the City’s questions and generate airspace
requirements for the following four potential scenarios:
1. Retain the existing 5,000 foot runway without a precision approach
2. Retain the existing 5,000 foot runway with the addition of a precision approach
3. Re-establish the 6,350 foot runway without a precision approach
4. Re-establish the 6,350 foot runway with a new precision approach
C I T Y C O U N C I L M E M O
The above data was shared with City staff during a meeting set up by the Port on March 29, 2017.
The City staff indicated it would need time to analyze the data to fully understand the potential
impacts on the operations of Lincoln Park. When that analysis is complete, the Port and City staff
will meet to discuss impacts and potential details for the avigation easement and recommendations
to their respective governing boards. That process is expected to be completed in the next 60 days.
Funding Overview: Unknown at this time, analysis and negotiation is continuing.
DATE: April 4, 2017
TO: City Council
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
SUBJECT: City Pier Transient Moorage Float Replacement, Project PK11-06
Summary: The City received a TIER II Boating Infrastructure Grant to replace the City Pier
Transient Moorage Floats. On March 29, 2017, four bids were received with Topper Industries,
Inc., of Woodland, WA being the lowest responsible bidder.
Funding Cost:
BIG TIER II Grant - $145,774.15
City of PA (REET 1) - $ 48,591.39
Total Estimate Cost - $194,365.54
Recommendation: 1.) Approve and authorize the City Manager to award and sign a contract for
the City Pier Transient Moorage Float Replacement Project, PK11-06, with Topper Industries,
Inc., of Woodland, WA, in the amount of $194,365.54 including applicable taxes, and authorize
the City Manager to make minor modifications to the contract, if necessary; and 2.) Approve and
authorize the City Manager to make an additional float purchase pending permitting and grant
funding approval from the Recreation and Conservation Office and the Army Corp of Engineers.
Background/Analysis:
In April 2014, City Council approved Resolution 05-14 permitting City staff to pursue a TIER II
Boating Infrastructure Grant (BIG) for the City Pier Transient Moorage Float Replacement Project
from the Washington State Recreation and Conservation Office (RCO). On February 23, 2015, the
City was notified that it was awarded the BIG grant which pays for 75% of the float replacement
project.
The estimated cost of the project was $350,200, so the City received $257,948 (75%) of Federal
funding and the remaining $48,591.39 (25%) was to be paid by the City out of Real Estate Excise
Tax (REET 1) funding. On October 28, 2015, the City Council approved the grant agreement from
the RCO. On February 9, 2017, the City received the Nationwide Permit from the Army Corp of
Engineers and was given permission to move forward with the project.
C I T Y C O U N C I L M E M O
On March 16, 2017, the City solicited for bids. On March 29, the City received the following bids:
Company Base Bid Ranking
Topper Industries, Inc., Woodland, WA $194,365.54 1
Bellingham Marine Industries, Inc. Ferndale, WA $291,495.46 2
Neptune Marine, LLC, Anacortes, WA $301,514.60 3
Marine Floats, Tacoma, WA $324,654.75 4
Since the bids came in lower than originally estimated, the overall cost is now $145,774.15 (75%)
of Federal funding and only $48,591.39 (25%) of the City’s REET funding. This has allowed City
staff to look at replacing one additional float that was not originally included in this project due to
the additional costs of having to purchase a new 80 foot gangway. This is an ADA requirement for
the grant and was an unexpected cost since we already had a 40 foot gangway leading down to the
main floats. To cut down on the overall cost of the project, the east float, pictured in the photo
below, was eliminated during the grant process. The estimated cost for the additional float from
Topper Industries is $70,000, without shipping, and still falls within the original budget. This
amount would also be split between 25/75 using grant funding pending approval from the RCO.
To keep this project moving forward so we can get the floats in June, we would like Council to
approve the lowest bid of $194,365.54 for the main floats and allow staff to work with Topper
Industries, the RCO, and the Army Corp of Engineers on purchasing the additional east float.
DATE: April 18, 2017
TO: City Council
FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR
SUBJECT: Race Street Crosswalk Improvement – Information Only
Summary: The crosswalk that connects Civic Field and Erickson Playfield poses visibility issues
for both pedestrians that are crossing and vehicles that are merging as they are traveling south on
Race Street. A new crosswalk system will be put in place, with completion expected to be done
by the end of April.
Funding: Information only.
Recommendation: Information only.
Background/Analysis: The crosswalk that connects Civic Field and Erickson Playfield poses
visibility issues for both pedestrians that are crossing and vehicles that are merging as they are
traveling south on Race Street. The darkness also poses an issue as you have the shadow of the
stadium on one side and, on Erickson Playfield side, you have a heavily forested area that also
casts a shadow. While at Civic Field one evening last winter, I witnessed on two separate
occasions a pedestrian almost get struck by a vehicle as they were crossing from Civic over to
Erickson Playfield. With the increase of use at Civic on the horizon, I met with the City’s
Traffic Engineer on a safety solution for this particular area. What he came up with was a
crosswalk that has a flashing beacon (see attached photo). Once the pushbutton on the pole is
pressed, the flashing LED lights will alert vehicles that someone needs to cross the street. The
material cost for this project was $7,500 which was purchased from REET 1 funding earlier this
year. City staff will do the installation with completion expected to be done by the end of April.
Funding Overview: Information only.
C I T Y C O U N C I L M E M O
Example
Race Street