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Minutes 12/03/2019 CITY COUNCIL MEETING Port Angeles, Washington December 3, 2019. CALL TO ORDER SPECIAL MEETING Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:01 p.m. Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, and Merideth. Council Member Schromen-Wawrin participated by conference call. Members Absent: Council Member Kidd and one seat vacant. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, S. Carrizosa, T. Hunter, A. Fountain, A. Brekke,and B. Smith. THINK TANK 1. Council Roles on Committees The Mayor began the meeting with a discussion on the role of the City Council on various committees they have been assigned. Council inquired if certain boards,commissions, and committees required Council participation. Council discussion followed. 2. Council Compensation The Mayor proposed an increase in Council compensation. Council discussion followed. By consensus,Council agreed to add the item to the next council agenda. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, authority RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Council moved to the Jack Pittis Conference Room for Executive Session for approximately 25 minutes. The Executive Session convened at 5:32 p.m. Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:32 p.m. Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, and Merideth. Council Member Schromen-Wawrin participated by conference call. Members Absent: None-one seat vacant. Staff Present: City Manager West,Attorney Bloor,and T.Hunter. ADJOURNMENT Mayor Bruch adjourned the Special Meeting at 5:58 p.m. CALL TO ORDER-REGULAR MEETING Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Bruch, Deputy Mayor Dexter, Councilmembers French, Kidd, and Merideth. Council Member Schromen-Wawrin participated by conference call. Members Absent: None-one seat vacant. Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,K. Dubuc,B. Smith, "° A. Brekke,T. Hunter,and S. Carrizosa. PORT ANGELES CITY COUNCIL MEETING--December 3, 2019 PLEDGE OF ALLEGIANCE Mayor Bruch led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Police Department Accreditation Award Council Member Kidd invited several members of the Port Angeles Police Department to the front of the Chambers and spoke about the department's achievement. She introduced Police Chief Brian Smith who spoke about the award,thanked the Council for their support and introduced the Port Angeles Police Department's Deputy Chief Jason Viada, Sergeant Kori Malone,and Sergeant Josh Powless. PUBLIC COMMENT Matthew Rainwater,city resident, shared his concerns about the rank choice voting resolution on the agenda. Danetta Rutton,city resident,shared her concerns about rank choice voting. Kari Wait,outside city limits,shared her concerns about the rank choice voting resolution on the agenda. Natalie Leavenworth,city resident, shared her concerns about the rank choice voting resolution on the agenda. Joel David Osborn,residing outside the city,spoke about his time spent in Port Angeles. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Maname or Councilmember- The City Manager added the Property Tax Late Item to the agenda as(3-3. CONSENT AGENDA Council Member Kidd proposed to move item G-2 to the Consent Agenda. By consensus,the Council added it as item E-4. It was moved by French and seconded by Dexter to approve the Consent Agenda to include: 1. City Council Minutes of November 19,2019/Approve 2. Expenditure Report: From November 9,2019 to November 22,2019 in the amount of$3,204,918.26 Approve 3. Lease Agreement—Port of Port Angeles/Approve 4. Item moved from G-2 - Amendment to Ordinance for 2020 Wastewater Non-Taxable Fixture Utility Rates Ordinance#3649 Motion carried 6-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. 2019 Budget Amendment#3 Finance Director Sarina Carrizosa introduced the agenda item,reminded Council it was before them for a second reading,discussed minor changes,and noted the amendment keeps the general fund balance at 31'1/o which is in line with the City's financial policies. Mayor conducted a second reading of the ordinance by titled,entitled, ORDINANCE NO.3650 AN ORDINANCE of the City of Port Angeles,Washington amending the 2019 budget and funds. It was moved by Merideth and seconded by Kidd to: Adopt the ordinance as read. Motion carried 6-0. 2. Amendment to Ordinance for 2020 Wastewater Non-Taxable Fixture Utility Rates Ordinance#3649 was moved to the Consent Agenda as Item E-4 Page 2 of 5 PORT ANGELES ary COUNCIL MEETING—December 3, 2019 If 3. Property Tax Late Item Director Carrizosa introduced the ordinance and shared the City had received notification from the County that required the City to update the ordinance to include the full budget amount as it relates to the I%property tax collection amount. Mayor conducted a second reading of the ordinance by titled,entitled, ORDINANCE NO.3651 AN ORDINANCE of the City of Port Angeles, Washington amending the Ordinance No. 3647 collection of regular ad valorem property taxes for 2020. It was moved by Dexter and seconded by French to: Adopt the ordinance as read. Motion carried 5-0,with Schromen-Wawrin abstaining from the vote. Mayor Bruch clarified the ordinance was read for the third time. CONTRACTS & PURCHASING 1. PA Harbor Cleanup/Environmental Issues 8th Amendment to Professional Service Agreement with Integral City Attorney Bloor provided background on the agenda item and shared the approval of the Eighth Amendment is expected to cover Integral work in 2020. Council discussion followed. It was moved by Kidd and seconded by Dexter to: Approve the Eighth Amendment to the Professional Services Agreement with Integral Consulting,Inc., and authorize the City Manager to execute the amended Agreement and to make minor modifications to the agreements, if necessary. Motion carried 6-0. OTHER CONSIDERATIONS 3. 2020 Cost of Living Adjustment Management/Non-Represented City Manager Nathan West introduced the agenda item and noted corrections to the schedule that appeared in the original packet. He stated the changes included removing the title"Director of Public Works and Utilities"from the title on M-46, adding the title change from "Electrical Engineering Manager" on M-37, so it will read "Light Operations Manager/Electrical Engineering Manager", and adding the title"Deputy Director Water/Wastewater" to M-38. Council discussion followed. Mayor Bruch read the resolution by title,entitled, RESOLUTION NO.23-19 A RESOLUTION of the City of Port Angeles,Washington,amending Attachment A to ordinance 3524,relating to salaries,wages and benefits for the City's non-represented management and administrative personnel. It was moved by Kidd and seconded by Merideth to: Approve the resolution as appeared in the Council packet. Motion carried 5-1 with Schromen-Wawrin opposed. PUBLIC HEARINGS 1. 2020 Budget Manager West presented the agenda item, spoke about the sustainable approach that was taken when preparing the budget,and introduced Director Carrizosa who noted one change regarding restrooms. She stated the change included adding one restroom per year rather than the one every two years as previously listed. She shared the City had submitted an application to the Lodging Tax Advisory Committee regarding restrooms and that staff would continue to explore more options. The Mayor continued the public hearing and read the ordinance,titled entitled, Page 3 of 5 PORI'ANGELES CITY COUNCIL MEETING—December 3, 2019 ORDINANCE NO.3652 AN ORDINANCE of the City of Port Angeles,Washington,adopting the 2020 budget for the fiscal year ending December 31,2020. Brendan Meyer,city resident,shared he was happy to hear about the changes to the budget to include restrooms. Marolee Smith,city resident., spoke about search functions on the City's Open Budget link on the website. Hearing no additional comments,the Mayor closed the public hearing at 6:53 p.m. Council discussion followed. It was moved by Dexter and seconded by Kidd to: Adopt the ordinance as read. Motion carried 6-0. OTHER CONSIDERATIONS CONTINUED 1. Dream Playground Presentation by Steve Methner Steve Methner spoke about the park project and shared what is planned for the new facility using a PowerPoint presentation. He shared the park, is tentatively set to open on September 11,2020. Mayor Bruch recessed the meeting for a break at 7:23 p.m.The meeting reconvened at 7:34 p.m. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Ranked Choice Voting Resolution Manager West introduced the agenda item and noted the matter was added to the December 3 agenda by Council at the November 19 meeting,by the motion directing staff to draft a resolution in support of Ranked Choice Voting for Council consideration. Ile added it was the intention of the memo to recognize Council would discuss the matter during the meeting. Schromen-Wawrin spoke to the concept of ranked choice voting,saying the resolution gives the City the option to use the system should it be voted in by the State legislature. Council discussion followed. Mayor Bruch read the resolution by title,entitled, RESOLUTION NO.Number Not Assigned A RESOLUTION of the City Council of the City of Port Angeles, Washington,in support of Ranked-Choice Voting. Council Member Kidd called for a Point of Order,objecting to comments made by Council Member Schromen-Wawrin. It was moved by Schromen-Wawrin and seconded by Dexter to: Adopt the resolution of the City Council of the City of Port Angeles, Washington,in support of Ranked-Choice Voting that was provided in the Council packet. Motion failed 2-4 with Schromen-Wawrin and Bruch in favor. Merideth recused himself from agenda item 1-2 and left the Council chambers. OTHER CONSIDERATIONS CONTINUED 2. Vacant Council Seat Process Manager West introduced the agenda item and outlined potential procedures for the application process for the vacant Council Seat. It was moved by Schromen-Wawrin and seconded by Dexter to: Adopt the process of filling the vacant position as proposed in the Council packet. Should more than 5 applications come in,Council will submit a list of applicants they wish to interview to staff by December 16 at 8:00 a.m.Interviews will start at 4:30 p.m.on December 3. Motion carried 5-0 with Merideth recusing himself. Page 4 of 5 PORT ANGELES ci,ry COUNCIL MEETING—December 3, 2019 Council discussion followed. It was moved by Dexter and seconded by Kidd to: have Council conduct individual interviews starting at 4:30 p.m.on December 3.Prior to the interviews,Council will hold a prework session to begin at 4:00 p.m. for Council to discuss the interview questions. Staff and Council will each provide their own questions for discussion. Dexter called the question and Kidd seconded. The motion to call the question carried 4-0. Original motion carried 3-2 with Schromen-Wawrin and French opposed. Merideth returned to the Council chambers. CITY COUNCIL REPORTS Council Member French shared the Port Angeles Chamber of Commerce would be holding an event at Edna's Place. Deputy Mayor Dexter spoke about her experience at the Winter Village ice skating rink. Council Member Merideth spoke about the local Nutcracker ballet. Council Member Schromen-Wawrin spoke about his interest in serving again on the advisory boards he has been assigned to for 2018-2019. He discussed committees he believes would be helpful to the community. Mayor Bruch shared she would be attending the Sunday Nutcracker ballet. No other reports were given. INFORMATION Manager West spoke about each report included in the packet and shared updates to the Council calendar. SECOND PUBLIC COMMENT Marolee Smith, spoke about past Council vacant seat appointment processes. Ed Chad,city resident, spoke in favor of rank choice voting. Jim Creelman, PO Box 101, spoke about Veteran's Park. ADJOURNMENT Mayor Bruch adjourned the meeting at 9:05 p.m. ................................... ........... Kate Dexter,Mayor Kari Martinez-Bailey,Cit Jerk Page 5 of 5