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PC Climate Action SC Agenda Packet 2020-01-22 MEETING AGENDA PLANNING COMMISSION CLIMATE ACTION PLAN SUBCOMMITTEE 321 East Fifth Street January 22, 2020 5:00 p.m. I. CALL TO ORDER II. ROLL CALL III. PUBLIC COMMENT The Planning Commission Climate Action Subcommittee desires to allow the opportunity for Public Comment. However, the business of the Subcommittee must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. IV. ACTION/DISCUSSION ITEMS/OTHER BUSINESS 1. Action Item: Finalize Subcommittee Workplan Finalize workplan for the Port Angeles Climate Action Plan. 2. Action Item: Task Group Organization Staff recommends subcommittee members solicit/organize volunteers for each task: Task 1 Public Outreach and Participation Task 2: ICLEI Inventory Task 3: FEWsion Inventory and Mapping V. ADJOURNMENT Planning Commission Climate Action Subcommittee Work Plan: Background: The 2019 City Work Plan included an item that called for the creation of a local working group to put together a community driven Climate Action Plan. This community driven Climate Action Plan included proposed strategies and actions for both mitigation of and adaptation to climate change. A City Climate Action Planning Group (CAPG) was formed and met regularly from January to October 2019. The group prepared a report containing recommendations and strategies for the creation of a Climate Action Plan for consideration by the City Council. On November 6, 2019 the City Council voted to recommend this Planning Commission Subcommittee consider the following from the CAPG Resiliency Plan (pulled directly from the CAPG Resiliency Plan: Recommendations Addressing Climate Change, pg. 3): 2. The CPAG conducted a preliminary prioritization process for a suite of policy, planning and implementation proposals. While we recommend that most of those be forwarded to the planning commission for further deliberation, this group recommends that city council immediately act on three of them: a. Authorize a comprehensive Green House Gas emissions inventory to establish baselines for measuring progress in partnership with the Olympic Climate Action Committee and should be complete by the end of 2020. This group finds that such an inventory is essential for evaluating the effectiveness of many of the actions proposed by this group for consideration by the Planning Commission b. Integrate climate considerations more explicitly into the City’s existing planning efforts. A variety of specific recommendations are offered for consideration by the Planning Commission c. Continue to emphasize city-wide energy-use reduction, including: i. increase use of public transportation and the use of electric vehicles; ii. support development of infrastructure to increase biking and walking in the City; iii. move towards 100% clean, renewable electrical energy source for the city by 2030 (including focus on increasing percentages of local, decentralized, non- hydropower renewable energy use); iv. increase energy conservation and energy efficiency in our buildings; and v. encourage use of local renewable energy. Work Plan Assumptions: • Meetings may be held at City Hall or the Port Angeles Library • The subcommittee will dedicate a minimum of one meeting a month to progress reporting on Tasks 1-5 Pg. 1 • The Climate Action Plan will may formally be adopted as a part of the Comprehensive Plan during the regular 2021 annual Comprehensive Plan Amendment cycle: o The amendment cycle will formally open on January 1, 2021. o Proposals shall be submitted no later than March 31st. A rough draft of the Plan should be completed by this date. o Planning Commission hearings will be conducted prior to or during May. o 60-day notice to adopt must be provided to the Washington State Department of Commerce (WSDOC) no later than April 16, 2021. A draft of the document is required for the submission of this notice. o City Council hearings will be conducted prior to or during June o Final submission to the WSDOC by June 30, 2021. • Volunteers will be largely responsible for Tasks 2a, including: o stakeholder coordination; o data gathering; and o use of inventory software and report creation. • Task 2b references 7 complex recommendations that the Climate Action Plan should address. Selection and priority of these recommendations should occur early in the work plan effort in order to immediately begin necessary groundwork for the planning effort. Tentative Schedule: -Work Plan Development- January 8, 2020: Review and discuss selection and priority of recommended deliverables. January 22, 2020: Review and Assign Tasks to participants February 5, 2020: Review and discuss municipality’s existing action plans, code, and Comp. Plans February 18, 2020: Continue review of existing plans and begin draft outline for plan -Breakout Task Development- March-June: Task groups continue work on individual project workplan, scope, and milestones. July 8, 2020: Mid-year Task 2 and 3 Update August 5, 2020: Presentation of Task 5 Outline and Task 4 Audit -Public Input- September 2, 2020: Open House Public Meeting for plan input October 14, 2020: Presentation of Public Input to Subcommittee and next steps -Climate Action and Community Resilience Plan Development- Oct-December 2020 or subsequent year: Begin drafting Plan Pg. 2 January 1, 2021 or subsequent year: Open up Amendment Cycle to Public March 31, 2021 or subsequent year: Amendment proposals are due from the Public April 7, 2021 or subsequent year: Present subcommittee recommended Draft to Planning Commission & consider additional proposals April 16, 2021 or subsequent year: 60-day Notice of Intent to Adopt Amendment proposals due to Commerce -Public Hearings and Decision- April 28, 2021 or subsequent year: Planning Commission Public Hearing on Amendment (continued to May 12) May 12, 2021 or subsequent year: Planning Commission Public Hearing on Amendment and Recommendation to Council June 5, 2021 or subsequent year: City Council 1st Reading June 19, 2021 or subsequent year: City Council Decision Pg. 3 Introduction 1.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 1.2 Orientation and Preparation Scope: Review survey information of other PPP's and determine Task Scope Deliverables: Task Scope and Workplan Deliverable Date: End of March 1.3: Draft Public Participation Plan City of Port Angeles Climate Action and Resilience Task Management Community resilience planning and decision-making is a balancing act between diverse community needs, values, and priorities. A Public Participation Plan (PPP) outlines the ongoing process by which the City of Port Angeles establishes a working relationship with the community and stakeholders and maintains open communication channels. Without early and ongoing public involvement, the City may miss opportunities to add essential input, insight and value to the final plan. The complexity of developing and managing a planning and implementation effort for community resilience, climate action, and emergency management requires a clear roadmap. This task management document should be used at a high level to manage the scheduling dependencies of each element involved in the creation of Climate Action and Resilience Plan . Each of the below tasks represents a specific tangible deliverable. Tasks 1-3 require substantial volunteer and stakeholder involvement. It will be necessary to quickly identify participants in the process and develop a scope of work and workplan to complete each subtask. Each of the subtasks should include deadlines, milestones, and tangible/intangible deliverables. The leadership, stakeholder, and volunteer group for each task shall develop a clearer plan with further subtasks and include participants engaged in the deliverables for those tasks in order to ensure that the task is completed on time and that it meets the needs of the greater planning effort. This chart should be used by in relation to the larger effort. More specific, detailed planning documents should be created for each individual task in coordination with project leadership, stakeholders, and volunteers in order to manage the project more effectively. Task 1: Public Outreach and Participation 1/22/2020 Pg. 4 Scope: Develop and Present a Public Participation Plan to the Subcommittee Deliverable: Public Participation Plan Deliverable Date: TBD 1.4: Enact Participation Plan Scope: Prepare and Engage Public Outreach Deliverable: Public Meetings and Ditigal Outreach Deliverable Date: TBD, September 2 Open House 2.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 2.2: Orientation, Training, and Preparation Scope: Scheduling and participation in orientation to the ICLEI software and methodology, and determine task scope Deliverable: Task Scope and Workplan Deliverable Date: End of February 2.3: Data Gathering Scope: Coordinate and research community carbon emission data Deliverable: Audited data entered into ICLEI software Deliverable Date: September 2020 2.4 : Data Analysis Scope: Input Municipal and Community Data Deliverable: 2005, 2010, 2015 annual emissions data Deliverable Date: TBD 2.5: Report Findings and Outcomes Scope: Report containing emissions data and recommendations for policy changes related to prioritized reduction areas and targets Task 2: ICLEI Inventory Deliverable Date: No later than Mid-February Deliverable: Carbon Emissions Report Developing a Greenhouse Gas (GHG) emissions inventory is the first step to implementing sustainability into municipal planning and policy-making, and is the basis from which to develop a Climate Action Plan. Identifying and tracking Port Angeles' energy use may also result in additional side benefits, such as discovery of inefficient energy use that can lead to efficiency improvements, costs savings, improved service delivery, and reduction in air pollution since in many cases, GHG and air pollution reductions go hand-in-hand. 1/22/2020 Pg. 5 3.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 3.2: Orientation and Participation Scope: Scheduling and participation in orientation to the FEWsion program/methodology and determine task scope Deliverable: Task Scope and Workplan Deliverable Date: End of February 2020 3.3: Data Gathering Scope: Work with FEWsion community resilience network to gather community-wide supply chain data Deliverable: Supply chain data Deliverable Date: TBD 3.4 : Data Analysis Scope: Input Municipal and Community Data Deliverable: Completed Data input Deliverable Date: TBD 3.5: Report Findings and Outcomes Scope: Report containing supply chain data and recommendations for policy changes related to prioritized resilience areas and targets Deliverable: Community Resilience Report Deliverable Date: No later than Mid-February 2021 Port Angeles has been selected as a beta testing community for the FEWsion intiative, and the results will inform and be incorporated into the final planning document. Task 3: FEWsion Inventory and Mapping The FEWSION for Community Resilience Network (F4R TM) is an initiative of Northern Arizona University’s FEWSION project. FEWSION is a U.S. national supply chain science project that is developing the first complete “mesoscale” (that is, city scale) datasets for the nation’s supply chains, and is exploiting leading-edge applications for resilience engineering, security, and emergency management. 1/22/2020 Pg. 6