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Climate Action Tasks 2020-01-22Introduction 1.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 1.2 Orientation and Preparation Scope: Review survey information of other PPP's and determine Task Scope Deliverables: Task Scope and Workplan Deliverable Date: End of March 1.3: Draft Public Participation Plan City of Port Angeles Climate Action and Resilience Task Management Community resilience planning and decision-making is a balancing act between diverse community needs, values, and priorities. A Public Participation Plan (PPP) outlines the ongoing process by which the City of Port Angeles establishes a working relationship with the community and stakeholders and maintains open communication channels. Without early and ongoing public involvement, the City may miss opportunities to add essential input, insight and value to the final plan. The complexity of developing and managing a planning and implementation effort for community resilience, climate action, and emergency management requires a clear roadmap. This task management document should be used at a high level to manage the scheduling dependencies of each element involved in the creation of Climate Action and Resilience Plan . Each of the below tasks represents a specific tangible deliverable. Tasks 1-3 require substantial volunteer and stakeholder involvement. It will be necessary to quickly identify participants in the process and develop a scope of work and workplan to complete each subtask. Each of the subtasks should include deadlines, milestones, and tangible/intangible deliverables. The leadership, stakeholder, and volunteer group for each task shall develop a clearer plan with further subtasks and include participants engaged in the deliverables for those tasks in order to ensure that the task is completed on time and that it meets the needs of the greater planning effort. This chart should be used by in relation to the larger effort. More specific, detailed planning documents should be created for each individual task in coordination with project leadership, stakeholders, and volunteers in order to manage the project more effectively. Task 1: Public Outreach and Participation 1/22/2020 Scope: Develop and Present a Public Participation Plan to the Subcommittee Deliverable: Public Participation Plan Deliverable Date: TBD 1.4: Enact Participation Plan Scope: Prepare and Engage Public Outreach Deliverable: Public Meetings and Ditigal Outreach Deliverable Date: TBD, September 2 Open House 2.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 2.2: Orientation, Training, and Preparation Scope: Scheduling and participation in orientation to the ICLEI software and methodology, and determine task scope Deliverable: Task Scope and Workplan Deliverable Date: End of February 2.3: Data Gathering Scope: Coordinate and research community carbon emission data Deliverable: Audited data entered into ICLEI software Deliverable Date: September 2020 2.4 : Data Analysis Scope: Input Municipal and Community Data Deliverable: 2005, 2010, 2015 annual emissions data Deliverable Date: TBD 2.5: Report Findings and Outcomes Scope: Report containing emissions data and recommendations for policy changes related to prioritized reduction areas and targets Task 2: ICLEI Inventory Deliverable Date: No later than Mid-February Deliverable: Carbon Emissions Report Developing a Greenhouse Gas (GHG) emissions inventory is the first step to implementing sustainability into municipal planning and policy-making, and is the basis from which to develop a Climate Action Plan. Identifying and tracking Port Angeles' energy use may also result in additional side benefits, such as discovery of inefficient energy use that can lead to efficiency improvements, costs savings, improved service delivery, and reduction in air pollution since in many cases, GHG and air pollution reductions go hand-in-hand. 1/22/2020 3.1: Identify Volunteer Group and Stakeholders Scope: Convene and Discuss Participation in Task Deliverable: List of participants, roles, and responsibilities Deliverable Date: February 5, 2020 3.2: Orientation and Participation Scope: Scheduling and participation in orientation to the FEWsion program/methodology and determine task scope Deliverable: Task Scope and Workplan Deliverable Date: End of February 2020 3.3: Data Gathering Scope: Work with FEWsion community resilience network to gather community-wide supply chain data Deliverable: Supply chain data Deliverable Date: TBD 3.4 : Data Analysis Scope: Input Municipal and Community Data Deliverable: Completed Data input Deliverable Date: TBD 3.5: Report Findings and Outcomes Scope: Report containing supply chain data and recommendations for policy changes related to prioritized resilience areas and targets Deliverable: Community Resilience Report Deliverable Date: No later than Mid-February 2021 Port Angeles has been selected as a beta testing community for the FEWsion intiative, and the results will inform and be incorporated into the final planning document. Task 3: FEWsion Inventory and Mapping The FEWSION for Community Resilience Network (F4R TM) is an initiative of Northern Arizona University’s FEWSION project. FEWSION is a U.S. national supply chain science project that is developing the first complete “mesoscale” (that is, city scale) datasets for the nation’s supply chains, and is exploiting leading-edge applications for resilience engineering, security, and emergency management. 1/22/2020