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HomeMy WebLinkAboutCouncil Packet 02/18/2020February 18, 2020 Port Angeles City Council Meeting Page 1 FEBRUARY 18, 2020 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. – o 5:30- 6:00 p.m. – Roles and Responsibilities of Council Part 3 Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Chamber Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at th e end of the meeting. E. Consent Agenda | Approve 1. Expenditure Report: From January 25, 2020 to February 7, 2020 in the amount of $1,940,316.41 / Approve .............. E-1 2. Berg Andonian Professional Services Agreement / Approve .......................................................................................... E-19 3. Utility Advisory Committee Appointments Licensed Care Facility Representative / Appoint ........................................ E-28 4. Utility Advisory Committee Industrial Transmission Representative / Appoint ............................................................. E-29 5. Tree Trimming – 2019 Contract Final Acceptance / Approve ......................................................................................... E-30 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None G. Ordinances Not Requiring Council Public Hearings 1. Street Vacation Petition for Portion of “K” Street Between 9 th Street and the 8th/9th Streets Alley (No. 19-78) / Conduct 1st Reading / Continue to March 3 ....................................................................................................................................... G-1 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Community Paramedic Grant Acceptance and MOA Approvals .................................................................................... I-1 2. Climate Action Planning Update and Suggested Alternatives ........................................................................................ I-13 3. Strategic Plan / Discussion February 18, 2020 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. J. Contracts & Purchasing 1. OAC Services Pre-Engineering Professional Services Agreement ................................................................................. J-1 2. PenCom and JeffCom 911 Data Merge/Tyler Tech. Contract Amendment .................................................................... J-18 K. Council Reports L. Information City Manager Reports: 1. 2020 Building Reports ..................................................................................................................................................... L-1 2. Council Calendar 3. Census Update M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). Adjournment Washington State Public Records Act RCW 42.56 Washington 's Open Public Records Act �������������� ( PRA) o Passed by Initiative in 1972 w?waw Era of Watergate and Vietnam war 72 percent of the popular vote io RCW 42.56.030: . . . . The people, ., do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. . . . Outline ► Fundamental Concepts ►The Law ► Our Procedures ► Basic Rules ff�� Fundamental ConceptsDON ' T PANIC POUGLAS ADAMS Fundamental Concepts ow, What is a record : iio,. Any writing containing information relating to the conduct of government r,�1[11 prepared, owned, used, or retained by any state or local agency �III[ui, regardless of physical form or characteristics Fundamental Concepts ..............W ...... . Examples of Public Records: Letters Magnetic Media Pictures Tape Recordings Sounds Film and Video Recordings Symbols Electronic Records Data compilations E-mails Text Messages/Voice Messages Anything that can be copied in any format Fundamental Concepts 1 Everyth •ing is a • Publeic Fundamental Concepts ry%MMMM�� loo, Openness p M Legislative Policy �H The PRA is liberally construed in favor of openness . Oo- Court Enforced lo- LEGAL DUTY of every public official and employee . 7444444444444444444 Fundamental Concepts yykkkkkkkkkkkkkkkkkk, ��IUII���iu If the City violates the Act, there are significant, mandatory penalties Even accidental violations p �t t 5015 The Law loo- What Is A Violation ? lo- Failure to produce record Oo- Failure to perform an adequate search ► Failure to respond timely ��; all The Law: RCW 42.56 io Promp t re spo n s e s are requ i re d The City MUST respond FIVE DAYS And YOU may be obligated for part of the response The Law: RCW 42.56 No Excuses : Strict Liability The Law i Retention of Public Records You are not free to destroy records Retention periods are governed by state and r* federal law. Illii „- If a records request is made when a record exists, the record must be retained until the request is resolved. q. IV Our Procedures ► The City' s formal process relies on the Teamwork of all City employees . ► YOU may be part of the Team . .14 x j 7 Wit pl� .�. r --w � ' ' wit yyF 1 Our Procedures vim. Requests can be made to any City Official A request can take any form Immediately forward requests to your Public Records Officer k, City must respond within 5 days Our Procedures 01h, All requests go to the Public Records Officer ASAP 111110 PRO asks each Department (and CC, too) what records might respond to the request Written reports, email, etc. Check all access devices -- City issued and possibly private. Within four (4) days, the PRO collects the info from each Department From that, the PRO estimates of time and volume. o The Public Records Officerwill respond to the requestor. �Iiv, PRO orchestrates the response. ui, Each Department (and CC, too) must comply with the PRO's schedule. Our Procedures 000- Perform an adequate search . �w An inadequate search is a violation of the PRA Agencies must conduct and prove a broad search for records All potential locations and sources of responsive records must be searched ck„ M . t Y v d. Our Procedures Document i!01,- Log of Over the Counter public record requests Record efforts to locate Where did you search? 1�11i What terms did you search? What did you locate? II1q.11, Log time spent in responding to each request, N,,,„ Record any special circumstances or occurrences. Basic Rules M � r .14 14 1 461 kSk wx � N 1 Rule # 1 Have a good attitude Rule # 2 io Pa attention to the City ' s y Procedures � Rule # 3 � oo- Presume everything is a record , . , • - ' ° < "b ■ . � � , � , . � : : ■■� - - 4- � Rule # 4 .............. ► Public Records must be retained -Antl nbw EtlgCi's goew....3alnoirrirq'i 9oinq an arauM1a Here-" Rule # 6 io Document n` Rule # 7 io Perform a thorough search �1 IS,t1 r Rule # 8 :UPD, Be Prompt ii t d Quest*ions 212,010_11'11141�Mwih N "11CLAIVIATIO-M P V0 ki In Recognition of the, Port Angeles Chamber of Commerce Winter Ice Village NNIIEREAS, the City Council and City staff wish to recognize the contributions nuide to the community through the Port Angeles Chamber of Corrinieree Winter Ice Village, We wish to recognize those who dedicated their time to taking on the huge task of running a 7-day a week, 12-hour day operation,beginning November 22, 2019 through January 20, 2020,- providing a fun activity for children and adults; and WHEREAS, the Winter Ice Village is truly a community event,a great gathering place during winter months. A"Skate Cam"allowed the opportunity for loved ones to join the full from far away; and WHEREAS, acknowledging Marc Abshire,Leslie Kidwell Robertson,and the Chamber Board, for their work to put this event together, and Iris Winslow and Cynthia Warric as the rink's operations managers, your organization and direction helped keep the rink functioning, even after the tent was brought down fiom heavy snowfall,, and WHEREAS, it took 905 four-hour shifts, 240 volunteers, for a total of 3,620 volunteer hours. 85,000 lights and over 7,500 cups ofliot chocolate to keep the skating rink open; and WHEREAS, we wish to offer our heartfelt thanks to those who helped support the C01111111.11lity event through their selfless, contributions, especially the faithful volunteers. The conmiunity came together once again to assist after the collapse of the tent, 150 people arrived to help clear the snow, proving how much the community valued the ice rink and extending the family fun, and WHEREAS, through community partnerships and volunteers, combined with their continued efforts, which allow groups like the Port Angeles Chamber of Corninerce to make a diff�rcnce. Volunteers are a large part of what makes Port Angeles a great place to live, work, and play. NOW, THEREFORE, 1, Kate Dexter, Mayor,ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, and, Nathan West,City Manager,ON BEHALF OF ITIE STAFF OF THE CITY OF PORT ANGELES,do hereby RECOGNIZE the contributions made by the volunteers,and Chaniber staff for their support of the Winter Ice Village. We wish to thank you for your continued support. The community looks forward to another season of skating and hot chocolate wvith wvlziplaed cream and sprinkles. Kate Dexter, Mayor Vi Nathan A. West, City Manager February 18, 2020 City Council Meeting February 18,, 2020 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Port Angeles esiden Print Na r me Clearly busmiess t or owner? Toplic Yes or No %o i Yes or No 4o C" No es or No or No .......... s,)or No Yes or N'o, lye, or No , ' sr No .......... Yes �or No Page 1 C'ity Council Meeting February 18, 20:20 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Port Angeles Print Name Clearly resident or business owner?. Yes or No or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No Yes or No �P'age 2 Citizen Peftion A petitlbn to Me G o 'ort Angeles re k s dn�q West 401 street connectol, ,yaldlny e, Ce Sive sPe�e / ' 017 the Ankin to N street and termli7at)t?g south at 18", T17�.5 tl-afflc corridc,?r is maln6l fed fron? Marine Drl'4,le to /I///street, as we//as the 811 and 101" street aftenal west to N'street The undersl'7ned would 11ke to enter a request to the city that it tk,glr7 a process of t1afficm1trc)atl0l) by IncreasIng police presence along this corridor (outlined above), which sees contlnuous disregard for posted speed limits of 25mph and 201-nph resoectii,,ely, often aftainIng speeds In ekce5s of'20095' of le'931 11r-nits. RealIzIng thl route is a inaln fet7ael- to the Fort Angeles 11UD, 11 Alrpo'rt, as well as the Muniqbal Waste Far-Myty, and other buslnesses,' traffic-patterns often exceed 200 vehk-les per hour lhrOUghout the day, Hlston -al6l, 17017-enforcement has created both an lncreaslrig speeding nuisance, and a quality of life problem due to excessive noise &nits expenlenced on a constant basis. As taxpqyer:5 we belleve local governance has an obllgatlbn to enforce speed Ili-nits aloud thl� corridor/?? the short term as well as transilibnln to other traffic calmIng measures In the future, As 'L 7 cltizens concerned with the IIvablIlty of our city, we will cooperate In the approorlate manner to see this issue resolved. SIG NA TURE ADDRESS 9�7 A) 4, C 4 15 Ll ILL /P Z/z L A L' L _7> V Ic") e" t A rq Zi T11, r .v NV Ci LA,), py VVIA Ll If cam CC4 a i o 0 4 -� S- lyc�7— tz) 1. 4 Jr 17) S�Z '4Z"' iL A&I .............ib" 1 46,11 ILL. 46Lil ........... -Y,6 41 ,r 02 „ , PAPDI INFRACTION SEARCH 500.18M 8 N ST Afte" staft" ooscnpwn Doe widrom ft4vM No Numtor ORII 1300 S N ST 46,61-400 SPEEDING 02/23/20110 09:21:010 210110-021946 WA0050100 1600 S N,ST 46.61.400 SPEEDING 1,1/20/2012 01:15:00 2012-220382542 WAD050100 800 S N,ST 46A1.400 SPEEDING 03/19/2010 21:46:00 20110-022803 WA0050100 800 S N!,ST 46,6,1 A00 SPEEDING 07/31/2011 13.15:00 2011-024495 WA0050100 900 S N ST 4&61.400 SPEEDING 0110142010 20:50-00, 2011000022093 WA00501010 S NI ST/'W 18TH ST 46.61 A00 SPEEDING 02tO6/2017 18:06:100 2017-00002!5" 201'7-720159879 WA0050100 V1 112020 3:0541 PM 4 CITY OF �,ORT NGELES F A 1 WASHINGTON, U. S. A. MEMO February 18, 2020 Finance Department e, the undersigned City Officials of the City of part Angeles,, do hereby certify thiat the merchandise and/or services herein specified have been received and thiat these claims are approved for payment in the amount of Sariana Carrizosa Finance Director 1,940, 1 .41 this 1 th' day of February, 2020. Sc, _ °��iorAccountant .� �rrina McKee ... ., ., e .. MarySue French Senior Accountant Mayor City Manager Linda Kheriaty Financial Systems Analyst Melody Schneider Management Accountant Micah Rose Financial Analyst June;Perkins Payroll Specialist Julie Powell Accounting Technician, Jason,Jones Acca auaritiing Technician Nicole Blank Administrative Analyst Kathy:llen Haney Customer SenrjoeS Manager "I racy Rooks Utility Biding Specialist City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MISC DEPOSIT & PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI 001-0000-239.10-00 50.00 LOOMIS DEPOSIT REFUND 001-0000-239.10-00 50.00 VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 300.00 MUTT MITT SUPPLIES 001-0000-237.00-00 (487.13) WA STATE PATROL JANUARY FINGERPRINT FEES 001-0000-229.50-00 145.75 WASHINGTON (DOL), STATE OF 32 CPS & 1 FIREARMS DEALE 001-0000-229.60-00 674.00 Division Total:$732.62 Department Total:$732.62 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 37.28 City Manager Division Total:$37.28 LEMAY MOBILE SHREDDING Shredding 001-1230-514.41-50 136.78 PENINSULA AWARDS & TROPHIES SUPPLIES 001-1230-514.31-01 82.69 City Clerk Division Total:$219.47 City Manager Department Total:$256.75 ELAVON, INC-WIRE 3rd Party Cr Card Fees 001-2025-514.41-50 6,582.09 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.34 PORT ANGELES CITY TREASURER Yak Trax for boots - S. S 001-2025-514.31-11 32.50 Customer Service Division Total:$6,697.93 OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 948.52 Reprographics Division Total:$948.52 Finance Department Total:$7,646.45 CLALLAM CNTY COMMISSIONER'S OFFICE SUPPLIES 001-3012-598.51-23 73,794.98 Jail Contributions Division Total:$73,794.98 City Attorney Department Total:$73,794.98 JVR2 INVESTMENTS, LLC Facade Grant 001-4071-558.49-91 10,000.00 Economic Development Division Total:$10,000.00 Community Development Department Total:$10,000.00 GALLS HARDWARE,AND ALLIED ITEMS 001-5010-521.31-11 148.36 LEXISNEXIS DATABASE INTERFACE FEE - 001-5010-521.49-01 54.35 LINCOLN STREET STATION EXTERNAL LABOR 001-5010-521.42-10 7.98 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5010-521.31-01 65.22 PRINTING,SILK SCR,TYPSET 001-5010-521.31-01 373.57 Police Administration Division Total:$649.48 MISC ONE-TIME VENDORS VIDEO LAPTOP RETRIEVAL KI 001-5021-521.31-01 2,790.00 Page 1 of 18 Feb 11, 2020 10:40:37 AME - 1February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MISC TRAVEL ORDONA-CRIME SCENE INVEST 001-5021-521.43-10 464.03 Investigation Division Total:$3,254.03 BLUE MTN ANIMAL CLINIC MISC PROFESSIONAL SERVICE 001-5022-521.49-80 174.52 GALLS POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 29.34 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 47.73 EXTERNAL LABOR 001-5022-521.42-10 46.41 MISC TRAVEL MORSE-HANDGUN OPTICS INST 001-5022-521.43-10 660.06 S RYAN-FIELD TRAINING OFF 001-5022-521.43-10 782.46 MUELLER-FTO ACADEMY 001-5022-521.43-10 502.25 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 65.22 PENINSULA TOWING EXTERNAL LABOR SERVICES 001-5022-521.49-90 185.33 PORT ANGELES POLICE DEPARTMENT Property Room Supplies 001-5022-521.31-01 47.50 PROFORCE LAW ENFORCEMENT POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 1,300.40 SHI INTERNATIONAL CORP ELECTRONIC COMPONENTS 001-5022-521.31-60 145.55 TRUAX PATIENT SERVICES DRUGS,PHARM & BIOLOGICALS 001-5022-521.31-80 750.00 Patrol Division Total:$4,736.77 LINCOLN STREET STATION EXTERNAL LABOR 001-5029-521.42-10 68.37 PORT ANGELES POLICE DEPARTMENT Property Room Supplies 001-5029-521.35-01 8.66 QUILL CORPORATION SUPPLIES 001-5029-521.31-01 55.75 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-5029-521.48-02 119.84 TYLER TECHNOLOGIES, INC HUMAN SERVICES 001-5029-521.43-10 975.00 Records Division Total:$1,227.62 Police Department Total:$9,867.90 CENTURYLINK-QWEST 01-23 A/C 206T300778183B 001-6010-522.42-13 56.80 GLOBALSTAR USA 01-16 A/C 1.50018853 001-6010-522.42-10 86.30 JIFFY CLEANERS Dry Cleaning 001-6010-522.20-80 20.28 OLYMPIC STATIONERS INC SUPPLIES 001-6010-522.31-01 19.13 SUPPLIES 001-6010-522.31-01 45.05 Fire Administration Division Total:$227.56 JIFFY CLEANERS Dry Cleaning 001-6020-522.31-11 65.22 MISC EMPLOYEE EXPENSE REIMBURSEMENT BOGUES COSTCO REIMBURSEME 001-6020-522.31-01 75.57 NORTHWEST SAFETY CLEAN CLOTHING & APPAREL 001-6020-522.31-11 131.19 SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 13.97 Page 2 of 18 Feb 11, 2020 10:40:37 AME - 2February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 23.88 SUPPLIES 001-6020-522.31-01 5.98 Fire Suppression Division Total:$315.81 FIREFIGHER'S BOOKSTORE PAPER (OFFICE,PRINT SHOP) 001-6045-522.43-10 1,295.05 MISC EMPLOYEE EXPENSE REIMBURSEMENT BOGUES COSTCO REIMBURSEME 001-6045-522.31-01 678.35 SWAIN'S GENERAL STORE INC SUPPLIES 001-6045-522.31-01 105.07 SUPPLIES 001-6045-522.31-01 15.73 SUPPLIES 001-6045-522.31-01 22.91 THURMAN SUPPLY SUPPLIES 001-6045-522.31-01 57.92 WSAFC COMMUNICATIONS/MEDIA SERV 001-6045-522.43-10 650.00 Fire Training Division Total:$2,825.03 A-1 PERFORMANCE, INC Cleaning Services 001-6050-522.41-50 307.25 Cleaning Services 001-6050-522.41-50 307.25 Cleaning Services 001-6050-522.41-50 307.25 BUILDING MAINT&REPAIR SER 001-6050-522.41-50 345.65 OLYMPIC PARTY & CUSTODIAL SUPPLIES EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 290.79 EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 147.89 EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 212.31 Facilities Maintenance Division Total:$1,918.39 Fire Department Total:$5,286.79 AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 56.00 CLALLAM CNTY AUDITOR Doc 2019-1377625 001-7010-532.49-90 99.00 INVARION, INC MEMBERSHIPS 001-7010-532.48-02 375.00 SCHUNZEL, STEVEN THOMAS Professional Services 001-7010-532.41-50 1,000.00 Public Works Admin. Division Total:$1,530.00 Public Works & Utilities Department Total:$1,530.00 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 4.48 PENINSULA AWARDS & TROPHIES SUPPLIES 001-8010-574.31-01 16.32 WA RECREATION & PARK ASSN/WRPA SUPPLIES 001-8010-574.43-10 220.00 Parks Administration Division Total:$240.80 HOME DEPOT PRO-SUPPLYWORKS Supplies 001-8012-555.31-01 (56.40) Supplies 001-8012-555.31-01 105.93 Supplies 001-8012-555.31-01 212.40 Page 3 of 18 Feb 11, 2020 10:40:37 AME - 3February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount WA RECREATION & PARK ASSN/WRPA SUPPLIES 001-8012-555.43-10 220.00 Senior Center Division Total:$481.93 ANGELES MILLWORK & LUMBER SUPPLIES 001-8050-536.31-20 261.93 AUTOMATIC WILBERT VAULT CO INC SUPPLIES 001-8050-536.34-01 2,244.00 Ocean View Cemetery Division Total:$2,505.93 ANGELES MILLWORK & LUMBER Supplies 001-8080-576.31-20 (587.33) Supplies 001-8080-576.31-20 271.01 Supplies 001-8080-576.31-20 316.32 SUPPLIES 001-8080-576.31-20 20.34 SUPPLIES 001-8080-576.31-20 24.25 SUPPLIES 001-8080-576.31-20 40.20 SUPPLIES 001-8080-576.31-20 24.00 BAILEY SIGNS & GRAPHICS SUPPLIES 001-8080-576.31-20 163.05 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.45-30 95.00 CHEYENNE LIVESTOCK & PRODUCTS SUPPLIES 001-8080-576.31-20 729.16 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 929.11 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 84.10 SUPPLIES 001-8080-576.31-20 77.48 MISC EMPLOYEE EXPENSE REIMBURSEMENT ASBESTOS & LEAD INSPECTIO 001-8080-576.48-10 1,495.00 MISC TRAVEL KEOHOKALOLE-WSU PESTICIDE 001-8080-576.43-10 82.50 MUTT MITT SUPPLIES 001-8080-576.31-01 6,086.33 NATIONAL SAFETY INC SUPPLIES 001-8080-576.31-01 4,685.36 ORNAMENTAL STONE INC SUPPLIES 001-8080-576.31-20 358.71 PORT ANGELES POWER EQUIPMENT SUPPLIES 001-8080-576.31-01 141.03 PORT OF PORT ANGELES SUPPLIES 001-8080-576.45-30 5,152.00 SKAGIT GARDENS INC Floral Container Supplies 001-8080-576.31-40 2,354.04 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 43.41 SUPPLIES 001-8080-576.31-20 19.44 SUPPLIES 001-8080-576.31-20 1,160.37 SUPPLIES 001-8080-576.31-01 173.81 SUPPLIES 001-8080-576.31-20 92.40 SUPPLIES 001-8080-576.31-20 26.02 Page 4 of 18 Feb 11, 2020 10:40:37 AME - 4February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount Parks Facilities Division Total:$24,057.11 Parks & Recreation Department Total:$27,285.77 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8112-555.31-20 620.68 Senior Center Facilities Division Total:$620.68 ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 9.51 SUPPLIES 001-8131-518.31-20 92.93 SUPPLIES 001-8131-518.31-20 13.02 SUPPLIES 001-8131-518.31-20 39.51 SUPPLIES 001-8131-518.31-20 65.23 SUPPLIES 001-8131-518.31-20 20.74 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 180.50 SUPPLIES 001-8131-518.31-20 30.26 DAVE'S HEATING & COOLING SVC SUPPLIES 001-8131-518.31-20 254.36 SUPPLIES 001-8131-518.31-20 195.66 FASTENAL INDUSTRIAL SUPPLIES 001-8131-518.31-20 302.97 FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-8131-518.31-20 278.27 GRAINGER SUPPLIES 001-8131-518.31-20 141.58 SUPPLIES 001-8131-518.31-20 127.83 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 120.80 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 15.72 SUPPLIES 001-8131-518.31-01 134.70 SUPPLIES 001-8131-518.31-01 40.55 SUPPLIES 001-8131-518.35-01 3,238.91 SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-01 65.09 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 10.55 SUPPLIES 001-8131-518.31-20 11.21 SUPPLIES 001-8131-518.31-20 456.39 Central Svcs Facilities Division Total:$5,846.29 ASM SIGNS SUPPLIES 001-8155-575.41-50 869.60 GLOBAL INDUSTRIAL EQUIPMENT SUPPLIES 001-8155-575.31-20 1,112.46 Facility Rentals Division Total:$1,982.06 Facilities Maintenance Department Total:$8,449.03 CAPTAIN T'S SUPPLIES 001-8221-574.31-01 1,092.87 DRAKE'S PIZZA & SUBS SUPPLIES 001-8221-574.31-01 597.64 PORT ANGELES CITY TREASURER Materials for basketball 001-8221-574.31-01 32.50 Page 5 of 18 Feb 11, 2020 10:40:37 AME - 5February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount Sports Programs Division Total:$1,723.01 Recreation Activities Department Total:$1,723.01 General Fund Fund Total:$146,573.30 ANGELES MILLWORK & LUMBER PLASTICS 102-7230-542.31-25 (27.38) PLASTICS 102-7230-542.31-25 27.38 INVARION, INC MEMBERSHIPS 102-7230-542.48-02 375.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 19.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 38.00 MEAL REIMBURSEMENT 102-7230-542.31-01 57.00 MEAL REIMBURSEMENT 102-7230-542.31-01 76.00 MEAL REIMBURSEMENT 102-7230-542.31-01 76.00 MEAL REIMBURSEMENT 102-7230-542.31-01 76.00 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 18.89 TRANSPO GROUP Professional Services 102-7230-542.41-50 7,770.00 Street Division Total:$8,999.89 Public Works-Street Department Total:$8,999.89 Street Fund Total:$8,999.89 CAPTAIN T'S CLOTHING & APPAREL 107-5160-528.20-80 262.84 MISC EMPLOYEE EXPENSE SNACKS FOR T1 CLASS PENCO 107-5160-528.43-10 77.08 Page 6 of 18 Feb 11, 2020 10:40:37 AME - 6February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount REIMBURSEMENT MISC TRAVEL COLEMAN-AZURE TECHMENTOR 107-5160-528.43-11 215.87 QUILL CORPORATION Office Supplies 107-5160-528.31-01 277.04 Office Supplies 107-5160-528.31-01 106.19 SUPPLIES 107-5160-528.31-01 48.86 SUPPLIES 107-5160-528.31-01 84.89 TYLER TECHNOLOGIES, INC SECURITY,FIRE,SAFETY SERV 107-5160-528.43-11 3,900.00 DATA PROC SERV &SOFTWARE 107-5160-528.48-10 289,725.24 Pencom Division Total:$294,698.01 Pencom Department Total:$294,698.01 Pencom Fund Total:$294,698.01 A/R MISCELLANEOUS REFUNDS OVERPMT OF PBIA FEES 165-0000-213.10-90 0.67 Division Total:$0.67 Department Total:$0.67 Business Improvement Area Fund Total:$0.67 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 217-2448-592.83-10 16,576.00 2015 LTGO Refunding Division Total:$16,576.00 Debt Service Department Total:$16,576.00 2015 LTGO Refunding Fund Total:$16,576.00 MISC DEPOSIT & PERMIT REFUNDS 1/2 RENTAL REFUND POWER S 316-8982-362.40-12 45.00 Park Improvmt Division Total:$45.00 Capital Proj-Parks & Rec Department Total:$45.00 Park Improvement Fund Fund Total:$45.00 A/R MISCELLANEOUS REFUNDS POLE INST-EST VS ACTUAL 401-0000-213.10-90 937.72 ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 697.85 CARLSON SALES METERING SOLUTIONS ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 4,869.76 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 6,606.04 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 23.37 FINAL BILL REFUND 401-0000-122.10-99 43.62 FINAL BILL REFUND 401-0000-122.10-99 208.53 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 MANUAL CHECK 401-0000-122.10-99 49.19 MANUAL CHECK 401-0000-122.10-99 102.88 FINAL BILL REFUND 401-0000-122.10-99 1.89 Page 7 of 18 Feb 11, 2020 10:40:37 AME - 7February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 24.53 FINAL BILL REFUND 401-0000-122.10-99 71.91 FINAL BILL REFUND 401-0000-122.10-99 255.50 FINAL BILL REFUND 401-0000-122.10-99 493.56 FINAL BILL REFUND 401-0000-122.10-99 43.02 FINAL BILL REFUND 401-0000-122.10-99 52.24 FINAL BILL REFUND 401-0000-122.10-99 348.39 FINAL BILL REFUND 401-0000-122.10-99 424.16 FINAL BILL REFUND 401-0000-122.10-99 528.93 FINAL CREDIT-710 DLGZ 201 401-0000-122.10-99 32.57 Division Total:$15,940.66 Department Total:$15,940.66 CLALLAM CNTY AUDITOR Easement Copies 401-7111-533.49-90 931.50 CLALLAM CNTY UTLTY COORD CNCL MEMBERSHIPS 401-7111-533.49-01 10.00 MISC TRAVEL NWPPA STAKING TECH CERT T 401-7111-533.43-10 148.50 TORRES-NWPPA STAKING TECH 401-7111-533.43-10 280.50 Engineering-Electric Division Total:$1,370.50 MISC TRAVEL KING-CETA RULE MAKING WKS 401-7120-533.43-10 174.45 Power Systems Division Total:$174.45 AMAZON CAPITAL SERVICES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 89.12 PAPER (OFFICE,PRINT SHOP) 401-7180-533.31-01 279.36 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 42.48 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 107.37 ELECTRICAL CABLES & WIRES 401-7180-533.31-20 117.49 GOOD TO GO! Bridge Toll/Penalty 401-7180-533.34-02 45.00 H2 PRECAST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 4,674.10 INSIGHT PUBLIC SECTOR COMPUTERS,DP & WORD PROC. 401-7180-533.34-02 269.20 INVARION, INC MEMBERSHIPS 401-7180-533.48-02 375.00 KENT D. BRUCE CO.LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 119.57 MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 716.99 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 697.59 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 21.82 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 78.23 MISC EMPLOYEE EXPENSE SAFETY GLASSES REIMBURSEM 401-7180-533.31-01 100.00 Page 8 of 18 Feb 11, 2020 10:40:37 AME - 8February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount REIMBURSEMENT MISC TRAVEL AMIOT-NWPPA MTG/TRAINING 401-7180-533.43-10 19.00 NEW PIG CORPORATION JANITORIAL SUPPLIES 401-7180-533.31-01 99.22 JANITORIAL SUPPLIES 401-7180-533.31-01 369.78 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 19.57 PENINSULA COLLEGE ROOM RENTAL-LINEMAN/GROUN 401-7180-533.49-90 300.00 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 379.63 TESTING&CALIBRATION SERVI 401-7180-533.48-10 705.79 SCHWEITZER ENGINEERING LABS COMPUTER HARDWARE&PERIPHE 401-7180-533.34-02 2,163.13 SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 99.00 COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 401-7180-533.31-01 36.89 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 45.56 LAWN MAINTENANCE EQUIP 401-7180-533.31-01 29.83 FUEL,OIL,GREASE, & LUBES 401-7180-533.31-01 24.22 THURMAN SUPPLY PUMPS & ACCESSORIES 401-7180-533.31-01 84.63 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 165.06 Electric Operations Division Total:$13,024.63 Public Works-Electric Department Total:$14,569.58 Electric Utility Fund Total:$30,510.24 CORE & MAIN LP PIPE FITTINGS 402-0000-141.40-00 615.16 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 1,268.62 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 909.82 PIPE FITTINGS 402-0000-141.40-00 2,687.37 PIPE AND TUBING 402-0000-141.40-00 385.89 PIPE FITTINGS 402-0000-141.40-00 742.30 PIPE FITTINGS 402-0000-141.40-00 1,310.17 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 813.95 PIPE FITTINGS 402-0000-141.40-00 4,398.98 Division Total:$13,132.26 Department Total:$13,132.26 AMAZON CAPITAL SERVICES PAPER (OFFICE,PRINT SHOP) 402-7380-534.31-01 419.04 CLALLAM CNTY UTLTY COORD CNCL MEMBERSHIPS 402-7380-534.49-01 10.00 FEDERAL EXPRESS CORP Shipping Charges 402-7380-534.42-10 290.93 Page 9 of 18 Feb 11, 2020 10:40:37 AME - 9February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount FERGUSON ENTERPRISES INC HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 769.56 PIPE FITTINGS 402-7380-534.31-20 49.78 PIPE FITTINGS 402-7380-534.31-20 1,932.16 FIRE CHIEF EQUIPMENT CO, INC EQUIP MAINT & REPAIR SERV 402-7380-534.49-90 243.49 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 402-7380-534.31-01 65.10 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 402-7380-534.31-01 76.00 MEAL REIMBURSEMENT 402-7380-534.31-01 76.00 MEAL REIMBURSEMENT 402-7380-534.31-01 76.00 UNIVAR USA INC CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 6,658.96 Water Division Total:$10,667.02 Public Works-Water Department Total:$10,667.02 Water Utility Fund Total:$23,799.28 AMAZON CAPITAL SERVICES PAPER (OFFICE,PRINT SHOP) 403-7480-535.31-01 139.68 CLALLAM CNTY UTLTY COORD CNCL MEMBERSHIPS 403-7480-535.49-01 10.00 DRAKE'S PIZZA & SUBS CONSULTING SERVICES 403-7480-535.43-10 102.15 FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 28.33 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-12 274.34 GORDON-GT & ASSOCIATES, INC PIPE FITTINGS 403-7480-535.31-20 4,021.90 HARBOR FREIGHT TOOLS FURNITURE, OFFICE 403-7480-535.35-01 280.39 KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,987.64 LINCOLN STREET STATION Shipping Charges 403-7480-535.42-10 6.18 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,185.47 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,032.19 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 57.00 MEAL REIMBURSEMENT 403-7480-535.31-01 57.00 MEAL REIMBURSEMENT 403-7480-535.31-01 19.00 MEAL REIMBURSEMENT 403-7480-535.31-01 19.00 MEAL REIMBURSEMENT 403-7480-535.31-01 19.00 MEAL REIMBURSEMENT 403-7480-535.31-01 19.00 MEAL REIMBURSEMENT 403-7480-535.31-01 19.00 Page 10 of 18 Feb 11, 2020 10:40:37 AME - 10February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 38.00 MEAL REIMBURSEMENT 403-7480-535.31-01 57.00 SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 38.28 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 119.07 Wastewater Division Total:$11,719.62 Public Works-WW/Stormwtr Department Total:$11,719.62 Wastewater Utility Fund Total:$11,719.62 A/R MISCELLANEOUS REFUNDS OVERPMT OF TRFR STN FEES 404-0000-213.10-90 18.64 OVERPMT OF TRFR STN FEES 404-0000-213.10-90 34.77 Division Total:$53.41 Department Total:$53.41 CLALLAM CNTY UTLTY COORD CNCL MEMBERSHIPS 404-7538-537.49-01 10.00 FEDERAL EXPRESS CORP Shipping Charges 404-7538-537.42-10 99.72 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 404-7538-537.31-01 114.00 SWAIN'S GENERAL STORE INC SUPPLIES 404-7538-537.31-01 47.38 SW - Transfer Station Division Total:$271.10 AMAZON CAPITAL SERVICES SUPPLIES 404-7580-537.31-01 28.96 BAXTER AUTO PARTS #15 HAND TOOLS ,POW&NON POWER 404-7580-537.35-01 29.68 MISC EMPLOYEE EXPENSE REIMBURSEMENT HOLIDAY WORK 404-7580-537.31-01 19.00 HOLIDAY WORK 404-7580-537.31-01 19.00 HOLIDAY WORK 404-7580-537.31-01 38.00 SNOW COVERAGE 404-7580-537.31-01 19.00 SNOW COVERAGE 404-7580-537.31-01 57.00 SNOW COVERAGE 404-7580-537.31-01 57.00 HOLIDAY WORK 404-7580-537.31-01 19.00 MEAL REIMBURSEMENT 404-7580-537.31-01 19.00 SNOW COVERAGE 404-7580-537.31-01 19.00 PORT ANGELES CITY TREASURER Office supplies - T. McCa 404-7580-537.31-01 28.14 Solid Waste-Collections Division Total:$352.78 ANGELES MILLWORK & LUMBER GASES CONT.EQUIP:LAB,WELD 404-7585-537.31-20 40.06 ASPECT CONSULTING, LLC Professional Services 404-7585-537.41-50 7,483.27 MATT'S TOOLS USA, LLC FIRST AID & SAFETY EQUIP.404-7585-537.35-01 19.51 Page 11 of 18 Feb 11, 2020 10:40:37 AME - 11February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MATT'S TOOLS USA, LLC HAND TOOLS ,POW&NON POWER 404-7585-537.35-01 74.95 PORT ANGELES POWER EQUIPMENT SUPPLIES 404-7585-537.31-20 30.51 Solid Waste-Landfill Division Total:$7,648.30 Public Works-Solid Waste Department Total:$8,272.18 Solid Waste Utility Fund Total:$8,325.59 DAS MANUFACTURING INC PLUMBING EQUIP FIXT,SUPP 406-0000-237.00-00 (173.62) Division Total:($173.62) Department Total:($173.62) AMAZON CAPITAL SERVICES PAPER (OFFICE,PRINT SHOP) 406-7412-538.31-01 139.68 NURSERY STOCK & SUPPLIES 406-7412-538.31-01 163.91 CLALLAM CNTY TREASURER 1% Coll Fee/Stormwater 406-7412-538.41-50 21,189.38 CLALLAM CNTY UTLTY COORD CNCL MEMBERSHIPS 406-7412-538.49-90 10.00 DAS MANUFACTURING INC PLUMBING EQUIP FIXT,SUPP 406-7412-538.31-20 2,169.17 FEDERAL EXPRESS CORP Shipping Charges 406-7412-538.42-10 33.39 KITSAP COUNTY PUBLIC WORKS 4th Quarter 406-7412-538.41-50 6,992.45 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 38.00 MEAL REIMBURSEMENT 406-7412-538.31-01 57.00 Stormwater Division Total:$31,020.98 Public Works-WW/Stormwtr Department Total:$31,020.98 Stormwater Utility Fund Total:$30,847.36 CHURCH, JEREMY FIRST AID & SAFETY EQUIP.409-6025-526.31-08 200.00 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 900.00 JIFFY CLEANERS Dry Cleaning 409-6025-526.31-01 21.74 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,629.26 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 207.78 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 114.79 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 324.20 Page 12 of 18 Feb 11, 2020 10:40:37 AME - 12February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount MISC EMPLOYEE EXPENSE REIMBURSEMENT Tuition Reimbursement 409-6025-526.43-10 690.00 Tuition Reimbursement 409-6025-526.43-10 690.00 STROOBANT CLOTHING ALLOWA 409-6025-526.20-80 134.70 REIFENSTAHL, PATRICIA FIRST AID & SAFETY EQUIP.409-6025-526.31-08 50.00 Medic I Division Total:$4,962.47 Fire Department Total:$4,962.47 Medic I Utility Fund Total:$4,962.47 CASCADIA LAW GROUP Harbor Cleanup 413-7481-535.41-50 282.25 Harbor Cleanup 413-7481-535.41-50 328.00 Harbor Cleanup 413-7481-535.41-50 7,369.15 PA Harbor 413-7481-535.41-50 4,738.00 PKG LAW, PS Service through Nov 30 413-7481-535.41-50 14,301.26 Service through Nov 30 413-7481-535.41-50 29,662.00 Wastewater Remediation Division Total:$56,680.66 Public Works-WW/Stormwtr Department Total:$56,680.66 Harbor Clean Up Fund Total:$56,680.66 ALL WEATHER HEATING & COOLING City Rebate 421-7121-533.49-86 500.00 BILL MAIR HEATING & AIR, INC City Rebate 421-7121-533.49-86 500.00 DAVE'S HEATING & COOLING SVC City Rebate 421-7121-533.49-86 500.00 GLASS SERVICES CO INC City Rebate 421-7121-533.49-86 301.50 MATHEWS GLASS CO INC City Rebate 421-7121-533.49-86 43.35 MISC CITY CONSERVATION REBATES CITY REBATE 421-7121-533.49-86 500.00 PENINSULA HEAT INC City Rebate 421-7121-533.49-86 3,782.76 Conservation Division Total:$6,127.61 Public Works-Electric Department Total:$6,127.61 Conservation Fund Total:$6,127.61 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 451-7188-594.65-10 190.00 Electric Projects Division Total:$190.00 Public Works-Electric Department Total:$190.00 Electric Utility CIP Fund Total:$190.00 KENNEDY/JENKS CONSULTANTS Professional Services 453-7488-594.65-10 20,398.07 Professional Services 453-7488-594.65-10 27,433.11 Wastewater Projects Division Total:$47,831.18 Page 13 of 18 Feb 11, 2020 10:40:37 AME - 13February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount Public Works-WW/Stormwtr Department Total:$47,831.18 WasteWater Utility CIP Fund Total:$47,831.18 WA STATE DEPARTMENT OF ECOLOGY FINANCIAL SERVICES 463-7489-582.78-10 230,428.11 FINANCIAL SERVICES 463-7489-592.83-10 105,377.04 CSO Capital Division Total:$335,805.15 Public Works-WW/Stormwtr Department Total:$335,805.15 CSO Capital Fund Total:$335,805.15 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,449.31 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,855.98 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 31.61 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 128.68 Parts 501-0000-141.40-00 (128.68) Parts 501-0000-141.40-00 128.68 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 207.32 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 394.42 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 321.64 MASCO PETROLEUM, INC FUEL, OIL, GREASE 501-0000-141.20-00 (393.36) FUEL, OIL, GREASE 501-0000-141.20-00 393.36 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 233.36 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.88 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 397.73 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (11.22) SETINA MFG CO INC POLICE EQUIPMENT & SUPPLY 501-0000-141.40-00 124.35 SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 57.78 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 320.10 TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 153.62 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 188.26 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 197.19 Division Total:$12,077.01 Department Total:$12,077.01 ALLDATA AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-02 1,434.84 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 17.26 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 50.14 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 39.20 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 39.92 Page 14 of 18 Feb 11, 2020 10:40:37 AME - 14February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (10.44) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 26.22 BELTS AND BELTING 501-7630-548.34-02 (13.01) BELTS AND BELTING 501-7630-548.34-02 37.24 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 4.21 CUMMINS NORTHWEST INC RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 782.64 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42 EXTERNAL LABOR SERVICES 501-7630-548.34-02 20.11 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (79.00) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 218.14 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 431.35 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 39.10 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 93.24 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 13.42 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 1,462.08 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 134.78 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 501-7630-548.31-01 114.00 MEAL REIMBURSEMENT 501-7630-548.31-01 133.00 MEAL REIMBURSEMENT 501-7630-548.31-01 152.00 MEAL REIMBURSEMENT 501-7630-548.31-01 114.00 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.13 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 295.60 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.48 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 606.37 PORT ANGELES AUTO GLASS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 423.63 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 193.61 SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 277.83 SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 334.25 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 150.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 86.54 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 108.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 87.50 Page 15 of 18 Feb 11, 2020 10:40:37 AME - 15February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 838.76 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.69 TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 149.17 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 214.31 TEC EQUIPMENT, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 827.55 Equipment Services Division Total:$10,006.07 Public Works Department Total:$10,006.07 Equipment Services Fund Total:$22,083.08 CENTURYLINK-QWEST 12-23 A/C 206T300675463B 502-2081-518.42-10 92.06 12-23 A/C 206T302424142B 502-2081-518.42-10 102.78 12-23 A/C 206T411255315B 502-2081-518.42-10 64.75 12-23 A/C 206T418577331B 502-2081-518.42-10 57.62 01-02 A/C 3604175328784B 502-2081-518.42-10 105.87 01-05 A/C 3604523954268B 502-2081-518.42-10 223.26 01-05 A/C 3604528100532B 502-2081-518.42-10 52.74 01-05 A/C 3604529911834B 502-2081-518.42-10 239.26 01-14 A/C 3604574859247B 502-2081-518.42-10 222.87 01-14 A/C 3604576315689B 502-2081-518.42-10 223.65 01-16 A/C 206T325585090B 502-2081-518.42-10 109.02 01-16 A/C 206T329544912B 502-2081-518.42-10 109.02 01-16 A/C 206T355724768B 502-2081-518.42-10 115.24 01-20 A/C 206T217227465B 502-2081-518.42-10 115.24 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2081-518.47-10 47.89 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 42.02 VERIZON WIRELESS 01-15 A/C 842160242-00001 502-2081-518.42-10 6,906.13 WSAC ACCIS SPRING CONFERENCE R 502-2081-518.43-10 350.00 Information Technologies Division Total:$9,179.42 Finance Department Total:$9,179.42 Information Technology Fund Total:$9,179.42 HSA BANK HSA Service Fee 503-1631-517.41-50 345.00 PAYROLL SUMMARY 503-1631-365.90-20 393,000.00 REDACTED REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 Page 16 of 18 Feb 11, 2020 10:40:37 AME - 16February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE-JAN 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 109.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 113.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 118.50 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 120.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 123.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 127.50 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 134.00 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 135.50 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 302.80 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 375.50 REIMBURSE MEDICARE-JAN 503-1631-517.46-35 572.50 REDQUOTE, INC. HRA Claims Reimbursements 503-1631-517.46-30 570.40 Other Insurance Programs Division Total:$396,980.70 MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 250.00 In-House Claim Settlement 503-1671-517.49-98 8,312.98 WCIA (WA CITIES INS AUTHORITY) UNDERGROUND STORAGE TANK 503-1671-517.46-10 2,977.00 Comp Liability Division Total:$11,539.98 Self Insurance Department Total:$408,520.68 Self-Insurance Fund Total:$408,520.68 REDACTED REIMBURSE MEDICARE-JAN 602-6221-517.46-35 122.50 REIMBURSE MEDICARE-JAN 602-6221-517.46-35 127.00 Fireman's Pension Division Total:$249.50 Fireman's Pension Department Total:$249.50 Firemen's Pension Fund Total:$249.50 AFLAC AFLAC SUPPLEMENTAL INSURA 920-0000-231.53-10 1,186.22 PAYROLL SUMMARY 920-0000-231.53-11 307.69 PAYROLL SUMMARY 920-0000-231.53-12 1,972.31 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,434.72 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 8.09 PAYROLL SUMMARY 920-0000-231.50-10 71,329.20 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 82,898.30 Page 17 of 18 Feb 11, 2020 10:40:37 AME - 17February 18, 2020 City of Port Angeles City Council Expenditure Report Between Jan 25, 2020 and Feb 7, 2020 Vendor Description Account Number Amount HSA BANK PAYROLL SUMMARY 920-0000-231.52-40 5,400.66 PAYROLL SUMMARY 920-0000-231.52-40 6,400.66 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 19,012.59 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 3,274.68 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 30,132.49 PAYROLL SUMMARY 920-0000-231.51-21 31,135.46 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 253.84 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,378.86 PAYROLL SUMMARY 920-0000-231.51-11 15,233.86 PAYROLL SUMMARY 920-0000-231.51-12 82,915.35 PAYROLL SUMMARY 920-0000-231.51-12 44.00 PAYROLL SUMMARY 920-0000-231.51-10 1,321.53 PAYROLL SUMMARY 920-0000-231.51-11 15,306.72 PAYROLL SUMMARY 920-0000-231.51-12 84,414.35 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12 Division Total:$476,591.70 Department Total:$476,591.70 Payroll Clearing Fund Total:$476,591.70 Total for Checks Dated Between Jan 25, 2020 and Feb 7, 2020 $1,940,316.41 Page 18 of 18 Feb 11, 2020 10:40:37 AME - 18February 18, 2020 Date: February 18, 2020 To: City Council From: Abbi Fountain, Human Resources Manager Subject: Berg Andonian Professional Services Agreement Background / Analysis: For employees covered by the Association of Washington Cities health care, the City provides a medical bridge (also known as a Healthcare Arrangement or HRA) in the amount of $2400/individual and $4800/family coverage. The medical bridge benefit is administered by a third-party administrator, Berg Andonian. Contracting with a third-party administrator benefits the City in a multitude of ways. Most importantly is that the consultants are trained and knowledgeable in the Health Insurance Portability and Accountability Act (HIPPA) and they are able to provide customer service support regarding the appropriate processing by health care providers for medical, dental and vision claims that current City staff do not have the training or qualifications to perform. The Professional Services Agreement is for one year, February 1, 2020 to January 31, 2021. The scope of work is the same as the previous agreement. Funding Overview: The annual professional services fee is $49,500. Attachment: Berg Andonian Professional Services Agreement Summary: As part of the City’s health care benefit, the City contracts with a third-party administrator to oversee and administer the medical bridge portion of the health care plan. Funding: Professional services fee is $49,500. Recommendation: Authorize the City Manager to sign the Berg Andonian Professional Services Agreement in an amount not to exceed $49,500. E - 19February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 1 of 8 CITY OF PORT ANGELES PROFESSIONAL SERVICES AGREEMENT 1. Parties and Date. THIS Agreement is made effective as of the 1st day of February, 2020, by and between CITY OF PORT ANGELES, WASHINGTON ("City") and Berg Andonian ("Consultant"). 2. General Purpose and Intent. Consultant will provide employee benefits design consultation to City. Consultant will provide documentation and illustrations to City's employees. Consultant will provide benefits related customer service support regarding health, dental, vision, life, and disability employee benefits plans. These services will be provided from February 1, 2020 to January 31, 2021. 3. Services by Consultant. A. Consultant shall perform the services described in the Scope of Work attached hereto as Exhibit "A" (the "Scope of Work"). The services performed by the Consultant shall not exceed the Scope of Work without prior written authorization from the City. B. The City may from time to time require changes or modifications in the Scope of Work. Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the parties and incorporated in written amendments to the Agreement. 4. Schedule of Work. A. Consultant shall perform the services described in the Scope of Work in accordance with the schedule attached hereto as Exhibit "B." If delays beyond Consultant's reasonable control occur, the parties will negotiate in good faith to determine whether an extension is appropriate. B. Consultant is authorized to proceed with the services described in the Scope of Work upon receipt of a written Notice to Proceed. 5. Compensation. X LUMP SUM. Compensation for the services described in the Scope of Work shall be a Lump Sum of $49,500 (165 employees @ $25/pepm x 12 months) ❑ TIME AND MATERIALS NOT TO EXCEED. Compensation for the services described in the Scope of Work shall not exceed $ _____________ without written authorization and will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit "C." ❑ TIME AND MATERIALS. Compensation for the services described in the Scope of Work shall be on a time and material basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit "C." ❑ OTHER. 6. Coordination of Contract Documents. This Agreement consists of this professional services agreement form and Exhibits "A" and "B". If there is any inconsistency between this professional services agreement form and any of the Exhibits, the professional services agreement form shall take precedence. JB E - 20February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 2 of 8 7. Payment. A. Consultant shall provide a single invoice for the entire lump sum in the format acceptable to the City for work performed to the date of invoice. Consultant shall maintain time and expense records for reimbursable expenses and any work that is billed hourly under this Agreement and provide them to the City upon request. B. Invoice shall be paid by City warrant within sixty (60) days of receipt of a proper invoice. C. Consultant shall keep cost records and accounts pertaining to this Agreement available for inspection by City representatives for three (3) years after final payment unl ess a longer period is required by a third-party agreement. Copies shall be made available on request. D. If the services rendered do not meet the requirements of the Agreement, Consultant will correct or modify the work to comply with the Agreement. City may withhold payment for such work until the work meets the requirements of the Agreement. 8. Discrimination and Compliance with Laws. A. Consultant agrees not to discriminate against any employee or applicant for employment or any other person in the performance of this Agreement because of race, creed, color, national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state, or local law or ordinance, except for a bona fide occupational qualification. B. Consultant shall comply with all federal, state, and local laws and ordinances applicable to the work to be done under this Agreement. C. Violation of this Paragraph 8 shall be a material breach of this Agreement and grounds for cancellation, termination, or suspension of the Agreement by City, in whole or in part, and may result in ineligibility for further work for City. 9. Term and Termination of Agreement A. The term of this Agreement shall be 12 months, commencing February 1st, 2020 and ending January 31st, 2021. Upon completion of this twelve month term parties may renew the agreement for an additional 12 month period by written agreement. B. This Agreement may be terminated by the City at any time upon the default of the Consultant or upon public convenience, in which event all finished or unfinished documents, reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to City, and Consultant shall be entitled to just and equitable compensation for any satisfactory work completed prior to the date of termination, not to exceed the total compensation set forth herein. Consultant shall not be entitled to any reallocation of cost, profit or overhead. Consultant shall not in any event be entitled to anticipated profit on work not performed because of such termination. Consultant shall use its best efforts to minimize the compensation payable under this Agreement in the event of such termination. If the Agreement is terminated for default, the Consultant shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. JB E - 21February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 3 of 8 C. The City may suspend this Agreement, at its sole discretion, upon one week's advance notice to Consultant. Such notice shall indicate the anticipated period of suspension. Any reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable expenses and shall be subject to verification. The Consultant shall resume performance of services under this Agreement without delay when the suspension period ends. 10. Standard of Care. Consultant represents and warrants that it has the requisite training, skill and experience necessary to provide the services under this agreement and is appropriately accredited and licensed by all applicable agencies and governmental entities. Services provided by Consultant under this agreement will be performed in a manner consistent with that degree of c are and skill ordinarily exercised by members of the same profession currently practicing in similar circumstances. 11. Ownership of Work Product. All data materials, reports, memoranda, and other documents developed under this Agreement whether finished or not shall become the property of City, shall be forwarded to City at its request and may be used by City as it sees fit. Upon termination of this agreement pursuant to paragraph 9 above, all finished or unfinished documents, reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to City. City agrees that if it uses products prepared by Consultant for purposes other than those intended in this Agreement, it does so at its sole risk and it agrees to indemnify and hold Consultant harmless therefore. 12. Indemnification/Hold Harmless. Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expir ation or termination of this Agreement. JB E - 22February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 4 of 8 13. Insurance. The Consultant shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Consultant to the covera ge provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. JB E - 23February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 5 of 8 E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consulta nt before commencement of the work. F. Notice of Cancellation The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 14. Assigning or Subcontracting. Consultant shall not assign, transfer, subcontract or encumber any rights, duties, or interests accruing from this Agreement without the express prior written consent of the City, which consent may be withheld at the City's sole discretion. 15. Independent Contractor. Consultant is and shall be at all times during the term of this Agreement an independent contractor. 16. Notice A. Any notice or communication required by this Agreement must be in writing, and may be given either personally, electronically with evidence of receipt, by express delivery service, or by registered or certified mail, return receipt requested. If given personally, by express delivery service, or by registered or certified mail, such notice or communication shall be deemed to have been given and received upon actual receipt. If delivery is made electronically, either by e-mail or facsimile transmission, a notice shall be deemed to have been given when delivered to the person to whom it is addressed, and there is electronic confirmation that it was received. Such notices or communications shall be given to the Parties at their addresses set forth below: Nathan West City Manager 321 E 5th St Port Angeles, WA 98362 Phone: 360- 417-0411 Joe Berg Principal of Berg Andonian 1804 W Union Ave #201 Tacoma, WA 98405 Phone: 253.753.9930 Fax: 253.442.6092 Email: JBerg@BergAndonian.com JB E - 24February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 6 of 8 B. Either party may change its contact information by sending its new contact information to the other party in the same manner as is provided for sending the other party notice under the provisions of paragraph 16.A. 17. Disputes. Any action for claims arising out of or relating to this Agreement shall be governed by the laws of the State of Washington. Venue shall be in Pierce County Superior Court. 18. Attorney’s Fees. In any suit or action instituted to enforce any right granted in this Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorney's fees from the other party. 19. Extent of Agreement/Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended, modified or added to only by written instrument properly signed by both parties. CITY OF PORT ANGELES, WASHINGTON CONSULTANT By: By: Name: Nathan West Name: Joe Berg Title: City Manager Title: Principal Date: Date: 2/10/2020 JB E - 25February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 7 of 8 Exhibit A Scope of Work Consultant will: 1) Provide advice to City regarding creation and implementation of employee health insurance plan, including medical insurance, HSA, and HRA advice. 2) Will research and / or answer questions relating to the HRA, HSA processing and regulations. The information includes but is not limited to appropriate carrier documentation, tax, COBRA, and retiree implications and any other service support relating to employee issues and questions. 3) Provide HR and/or Payroll Department with information pertaining to HRA reimbursements throughout the year. 4) Provide quoting service and comparison services to the City at health plan renewals. 5) Assist the City in creating offers for various employee units. 6) Other employee benefits consulting services as needed. JB E - 26February 18, 2020 City of Port Angeles _______________ ______________ Professional Services Agreement CITY CONSULTANT Page 8 of 8 Exhibit B Schedule of Work Consultant will: 1) Provide advice and consulting services to the City as needed. a. Timing for completion of requests from the City will be as soon as reasonably possible. As projects and requests vary in scope, turn-around times will be discussed with each request. 2) Provide advice and customer service to city employees. a. Timing for these requests will be as soon as reasonably possible. Requests will often be dependent on insurance companies, pharmacies, and/or provider's office. JB E - 27February 18, 2020 Date: February 18, 2020 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: Utility Advisory Committee Licensed Care Facility Representative Approval Background / Analysis: PAMC 2.68.030 states there shall be a Utility Advisory Committee (UAC) member selected and appointed to represent the City’s licensed care facilities. This member will serve a four-year term ending on the last day of February of the appropriate year. The municipal code further states that members of the UAC may be re-appointed for a second term, with a maximum of two consecutive terms. Laura Dodd works for St. Andrew’s Place Assisted Living and has been representing licensed care facilities on the UAC since 2016. Her first term ends on February 29, 2020. Ms. Dodd has indicated she is willing to continue in this role on the UAC for a second four-year term. The City recommends the City Council to appoint Laura Dodd to serve as the licensed care facilities representative on the Utility Advisory Council. Funding Overview: UAC members are unpaid volunteers. Summary: The Port Angeles Municipal Code requires the Utility Advisory Committee to include a member to “represent the licensed care facilities in the City”. Laura Dodd, the Utility Advisory Committee representative for licensed care facilities, is completing her first four-year term at the end of February 2020. Ms. Dodd seeks to continue her role for a second four-year term. Funding: N/A – UAC representatives are unpaid volunteers. Recommendation: Approve and appoint Laura Dodd to serve as the licensed care facilities representative on the Utility Advisory Committee. E - 28February 18, 2020 Date: February 18, 2020 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: Utility Advisory Committee Industrial Transmission Representative Approval Background / Analysis: PAMC 2.68.030 states there shall be a Utility Advisory Committee (UAC) member selected and appointed to represent the City’s industrial customers. This member will serve a four-year term and may be appointed to successive terms. The Industrial Transmission representative is intended to be an advocate for customers owning their own high-voltage transmission lines. The prior member of the UAC representing the Industrial Transmission electric rate customer base changed jobs and is no longer eligible to serve on the UAC in this role. Mr. Raj Jethwa, P. E.., CEM, Site Manager – Electrical & Instrumental for McKinley Paper Industries USA, Inc. has been nominated to replace Mr. Rob Feller. The City recommends the City Council appoint Raj Jethwa to serve as the Industrial Transmission representative on the Utility Advisory Committee. Funding Overview: N/A – UAC members are unpaid volunteers Summary: The Port Angeles Municipal Code requires the Utility Advisory Committee to include a member to “represent the industrial customers of the City’s utilities”. The former representative changed jobs and is no longer eligible to serve in this role. Mr. Raj Jethwa, is being recommended as the Utility Advisory Committee’s (UAC) Industrial Transmission representative. Funding: N/A – UAC members are unpaid volunteers Recommendation: Approve and appoint Mr. Raj Jethwa to represent the Industrial Transmission constituency on the Utility Advisory Committee. E - 29February 18, 2020 Date: February 18, 2020 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: Tree Trimming-2019 Contract Final Acceptance Background / Analysis: Asplundh Tree Expert Co. was contracted to perform annual tree trimming around power lines throughout the City. The trimming was necessary to keep trees a safe distance from power lines and to minimize tree-caused outages that normally occur during storms. The work was inspected, and the final payment request was received from the Contractor. Funding Overview: The work was completed in the final amount of $84,268.37 including sales tax. Estimated fund allocated in the 2019 Electric Utility Operations budget for this project was $125,000. The contract was authorized by Council on August 20, 2019. One change order was issued to extend the contract completion date. Two additional change orders were issued to perform additional work for Public Works & Utilities/Streets. The Street Department utilized 2019 budgetary savings to fund the change orders. The following table summarizes the contracted amount and final cost for each fund source. Budget Budget Code Budgeted Amount Change Order Amount Final Cost PWKS Electric 401-7180-533-4810 $125,000,00 n/a $78,381.89 PWKS Streets 102-7230-542-3120 n/a $5,886.48 $5,886.48 Total $125,000.00 $5,886.48 $84,268.37 Summary: The purpose of this memo is to receive City Council approval for Final Acceptance for the work performed by Asplundh Tree Expert Company. The contractor completed tree trimming in powerline rights-of-way throughout the City for Project CON-2019-26. Funding: Funding for this project was identified in the 2019 Electric Utility Operations budget 401-7180- 533-48-10 in the total amount of $125,000.00. Recommendation: Accept the Tree Trimming-2019 project as complete by Asplundh Tree Expert Co. and authorize release of the retainage in the amount of $4,213.42 upon receipt of required clearances. E - 30February 18, 2020 Date: To: From: Subject: February, 18, 2020 City Council Allyson Brekke, Director of Community & Economic Development Street Vacation Petition for Portion of “K” Street between 9th Street and the 8th/9th Streets Alley (No. 19-78) Background / Analysis: A valid petition requesting the vacation of approximately 9,800 square feet of the “K” Street unimproved right -of-way between 9th Street and the 8th/9th Street alley was received on October 21, 2019 from a single petitioner, John Ralston, representing 100% of the adjacent property owners. The purpose of the vacation is the consolidation of property to Lot 20, Block 251/Lot 1, Block 252, Townsite of Port Angeles in order to construct housing. Following public notice pursuant to Chapter 35.79 RCW, the Hearing Examiner conducted a public hearing on the petition on November 21, 2019. The Hearing Examiner's findings, conclusions and recommendation to Council supporting approval of the vacation are included within the ordinance. With approval of the ordinance, the City Council approves and adopts the Hearing Examiner’s findings, conclusions and recommendation. Funding Overview: No city funding is required as a part of this proposal. The vacation of this City unimproved right-of-way will result in revenue of $10,192.00 based on a $1.04 per square foot calculation. The amount per-square- foot was based on the average per-square-foot value of three properties within a 300-foot radius of the petitioned property that were equivalent in slope, access, and land use characteristics. The petitioner has requested that a fourth property located within 300 feet be included. Please see the attached valuation map to see the location of these properties. Staff determined that the fourth property does not meet the equivalency test due to differences in slope characteristics. Therefore, Staff is recommending the use of only the three properties in determining the per square foot value of petitioned the right of way. Summary: This is the final step of a street vacation petition process. Specifically, it is approval of an ordinance that would vacate an approximate 140-foot by 70-foot, or 9,800 square feet, of unimproved City right-of-way known as “K” Street between 9th Street and the 8th/9th Streets alley. Funding: The vacation of this City unimproved right-of-way will result in revenue of $10,192.00 based on a $1.04 per square foot calculation. The amount per-square-foot was based on a methodology summarized as the following: 1) Examination of properties within a 300-foot radius of the petitioned property (a distance that the City currently uses for public notice notifications and has historically been used for street vacation petitions) and 2) Selection of properties within the 300-foot radius that is equivalent in physical characteristics, such as slope, access and land use conditions. Recommendation: Conduct the first reading of the ordinance, waive the second reading, and adopt the ordinance approving Street Vacation Petition No. 19-78 for $1.04 per square foot valuation based on the value of three identified equivalent properties within 300 feet. G - 1February 18, 2020 The analysis of the three privately owned properties resulted in a $1.04 per square foot valuation. Therefore, the total valuation of the approximate 140-foot by 70-foot property is $10,192.00. Attachments: Valuation Map Ordinance and Exhibits G - 2February 18, 2020 903 902 1708 1720 1721 1638 1740 1637 1639 1629 1730 1733 1737 1703 1702 1702 1615 1625 1711 1713 1624 1621 1702 1640 920 1715 1627 1629 1701 1709 1618 1719 1708 1628 1626 1729 1729 1727 1614 1623 1703 1719 25 8 218214262 274264272 2162122 66 2 5 6 226 254 224 276 22 2 2 6 8 25 2 2 7 8 228 2 6 6 274226268 256 2 7 6 2162 5 4254 274 272 262 2 5 6 256 2 5 8 254 256 268 2 66266 2 5 4 2 7 2 266254272258 2 7 6 254 2582 7 4 222256 254 276254 228 2 5 4 262 252 256 258 258 2 6 8 262 274 268 264262252256 2 5 42642642622622 7 6 258 25622 2274274 272 266 25 6 256 276 264 264226266 254 262 2 2 4 230 244 242 246 248 250 232 240 236 238 234 252 228 254 256 224226 258 260 262 264 222 2 2 0 218 2 1 6 266 2 1 4 268 270 2 1 2 2 7 2 2 7 4 276 2 7 8 264 270 252 258 254 258254 268276272 260 2 7 4 226 2 7 4 228 256 260 252 2 2 2 2 6 8 262 260274264 258 254254 26 0 226216264 228258 276 218222274 2 6 8 220216268 224 2202 7 0256 218220222252 256 10th St I St8th St K StL StVertical Datum = NAVD 88 Horizontal Datum = NAD 83/91 70 Feet ´This map is not intended for use as a legal description. Locations of features are approximate only. Topographic/Map features are +-5 feet of actual locations. This map/drawing is produced by the city of Port Angeles for its own use and purposes. Any other use of this map/drawing shall not be the responsibility of the City.Area Map Equivalent Property Petitioner Requested Non-EquivalentPrinted: 2/12/2020 Petitioned Property $2.15/sf $0.89/sf $0.07/sf VALUATION MAP G - 3February 18, 2020 -1- ORDINANCE NO. _____ AN ORDINANCE of the City of Port Angeles, Washington, vacating approximately 9,800 square feet of the K Street unimproved right-of-way between 9th Street and the 8th/9th Street alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of Port Angeles. WHEREAS, a petition was filed with the City of Port Angeles to vacate approximately 9,800 square feet of the K Street unimproved right-of-way between 9th Street and the 8th/9th Street alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of Port Angeles.as shown on attached Exhibit A; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing was held by the City Hearing Examiner on November 21, 2019; following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, the Hearing Examiner issued Findings, Conclusions and Recommendation supporting approval of the vacation, and a copy thereof is are attached hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. The City Council approves and adopts the Hearing Examiner’s Findings, Conclusions and Recommendation; and they are incorporated by this reference. Section 2 - Vacation. Subject to the terms and conditions of this Ordinance, the unimproved right-of-way described above and as shown on the attached map Exhibit A is vacated. Section 3 – Conditions of Vacation. G - 4February 18, 2020 -2- 1.The City does by this provision retain a permanent easement for maintenance, repair, expansion, installation, and operation of any and all utility lines, fixtures, facilities, equipment and appurtenances now existing or installed in the future under, over, and across the vacated area. 2.The vacated portion of the alley shall be consolidated with abutting properties in order to prevent the creation of a new parcel of land. Section 4 – Compensation. This Ordinance is subject to payment of $1.04 per square foot compensation for a total amount of $10,192.00. Section 5 - Effective Date. This Ordinance shall be effective upon payment of Section 4 and five (5) days after publication of this Ordinance. This Ordinance is an exercise of a power specifically delegated to the City legislative body, and therefore is not subject to referendum. The City Clerk is hereby directed to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _____ day of February 2020. __________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney PUBLISHED: , 2020 By Summary Exhibit A: Map, Findings, Conclusions and Recommendation G - 5February 18, 2020 "g "g "g "g "g g "g "g øì !( !( !( !( !( !( !( "j #* #* 2 in CI 6 in AC 8 in AC8 in C90028460168481381160No6 CU 903 902 1708 1720 1639 1702 1640 16281703 1626 1721 1703 26‐ES‐0226‐ER‐0826‐ER‐0426‐ES‐0126‐ER‐0526‐ER‐0626‐ER‐0350‐058825‐1144270220 260 270 220270 260 272 226 224 222 274 276268266 264 262 258 218 278228 256 2 1 6 254 274 228 2 6 4 274 268 266276 274 272 262 2 7 6 272 276 2 6 8 268 264274272268 276 276 2 6 6 230 232 234 236 238 240 242 252 250 248 244 246 254 256 258 228 260 262 264 266 226 268 224 270 222 272 2 7 4 220 2 7 6 2 7 8 274 272 266 274 2 7 4 256 276 2 6 8 276 2 7 4 2 7 0 276 228 272 268276254 264K St8th St 24 in Conc Vertical Datum = NAVD 88 Horizontal Datum = NAD 83/91 40 Feet ´This map is not intended for use as a legal description. Locations of features are approximate only. Topographic/Map features are +-5 feet of actual locations. This map/drawing is produced by the city of Port Angeles for its own use and purposes. Any other use of this map/drawing shall not be the responsibility of the City.Area Map Water main WWater main SWater main Electrical distribution OH Electrical distribution UG Printed: 1/13/2020 Petitioned property EXHIBIT A G - 6February 18, 2020 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Ralston Street Vacation Petition, No. PZ 19-78 Page 1 of 5 BEFORE THE HEARING EXAMINER FOR THE CITY OF PORT ANGELES In the Matter of the Petition of ) No. PZ 19-78 ) John Ralston ) ) FINDINGS, CONCLUSIONS, For a Street Vacation ) AND RECOMMENDATION SUMMARY OF RECOMMENDATION The petition for vacation of approximately 9,800 square feet of the K Street unimproved right-of- way between 9th Street and the 8th/9th Street alley is recommended for APPROVAL by the City Council. Conditions are necessary to mitigate specific impacts of the proposed vacation. SUMMARY OF RECORD Hearing Date: The Hearing Examiner held an open record hearing on the request on November 21, 2019. Testimony: The following individuals presented testimony under oath at the open record hearing: Ben Braudrick, City Associate Planner John Ralston, Petitioner Exhibits: The following exhibits were admitted into the record: 1. Staff Report 2. Street Vacation Petition, dated November 1, 2019, with vicinity map, undated, and Clallam County Assessor & Treasurer – Property Details (Property ID: 58269), as of October 1, 2019 3. Site Map, undated 4. Public notice a. Determination of Completeness, dated October 25, 2019 b. Notice - Right-of-Way Vacation Petition & Public Hearing, undated c. Affidavit of Noticing, dated November 14, 2019 d. Legal Invoice, Peninsula Daily News, #PDN879075, dated October 30, 2019 e. Affidavit of Publication, Peninsula Daily News, dated October 30, 2019, with classified proof, published October 30, 2019 The Hearing Examiner enters the following findings and conclusions based upon the testimony and exhibits admitted at the open record hearing: G - 7February 18, 2020 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Ralston Street Vacation Petition, No. PZ 19-78 Page 2 of 5 FINDINGS Petition 1. John Ralston filed a complete petition on October 21, 2019, for the vacation of approximately 9,800 square feet of the K Street unimproved right-of-way between 9th Street and the 8th/9th Street alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of Port Angeles.1 The petition for vacation of the City right-of-way was submitted as required by Chapter 35.79 RCW Streets - Vacation. Exhibit 1, Staff Report, pages 6 through 9. Exhibit 2; Exhibit 3. Notice 2. The City determined that the petition was complete on October 21, 2019. On October 28, 2019, the City provided notice of the petition and public hearing by posting the area proposed for vacation as well as at City Hall, the Port Angeles Library, Clallam County notice boards and on the City’s website. On October 30, 2019, the City published notice of the application in the Peninsula Daily News. The City did not receive any written comments from the public. The staff report incorporates comments received from City departments. Exhibit 1, Staff Report, pages 3 and 4; Exhibit 4. State Environmental Policy Act 3. The City determined that the petition is categorically exempt from review under the State Environmental Policy Act (SEPA), Chapter 43.21C Revised Code of Washington (RCW), as provided in Washington Administrative Code (WAC) 197-11-800(2)(i). Exhibit 1, Staff Report, page 10. Comprehensive Plan and Zoning 4. The property is located within the Low Density Residential designation of the City’s Comprehensive Plan. City staff identified the following summarized Comprehensive Plan goals and policies as relevant to the proposed street vacation:  Growth Management Element Goal G-2A – To manage growth in a responsible manner that is beneficial to the community as a whole. Policy P-2A.01 – To implement the following goals of the State Growth Management Act: L. Citizen participation and coordination, and M. Public facilities and services.  Land Use Element Goal G-3B – To ensure residential land use and development is compatible with the environment, with existing uses and residents, and with desired urban design. Policy P-3B-02 – Ensure that single family lots are of reasonable shape and have access provided by a collector arterial, local access street or alley.  Utilities and Public Services Element Goal G-5A – To provide or allow the opportunity for services and facilities which enhance the quality of life for Port Angeles citizens. Policy P-5A.03 – Implement comprehensive service and facility 1 The right-of-way area proposed for street vacation does not have a parcel number. Exhibit 1, Staff Report, page 3. G - 8February 18, 2020 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Ralston Street Vacation Petition, No. PZ 19-78 Page 3 of 5 plans consistent with the Comprehensive Plan through applicable land use approvals and construction permits.  Utilities and Public Services Element Goal G-5D – To provide utility services in an efficient and cost-effective manner. Policy P-5D.05 – Promote coordination, consistency, and concurrency at all stages of utility development in the Port Angeles Urban Growth Area.  Capital Facilities Element Goal G-8A – To provide and maintain feasible urban services and capital facilities at or above stated levels of surface to all City residents and the general public. Policy P-8A.08 – The City should require currency an standards be met at the time of new development for the following utilities and services: paved streets, curbs, and sidewalks; water service; sanitary sewer service; electrical service; solid waste collection; stormwater management; telecommunication services; and emergency services. City staff determined that, with conditions, the proposed street vacation would meet the City’s Comprehensive Plan’s goals and policies listed above. Exhibit 1, Staff Report, pages 4 through 6. 5. The specific rights of way do not have zoning designations because City rights of way are not classified into zones. The 9,800 square feet proposed for vacation consists of an unimproved K Street right-of-way between 9th Street and the 8th/9th Street Alley and Lot 20 on a steep slope. The petitioner owns both of the two properties abutting the right way. There are no utilities currently within the right-of-way. 9th Street north of the proposed vacation is also unimproved. Vacated streets, places and cul-de-sacs assume the zone classifications of the adjoining property. Port Angeles Municipal Code (PAMC) 17.94.050. Here, both adjoining properties are zoned R7. Exhibit 1, Staff Report, pages 3, 5, and 10; Exhibit 3. Other Considerations The Washington State Legislature delegated street vacation powers to the City. A street vacation may be granted if there is compliance with specified criteria. Chapter 35.79 RCW. The City reviewed the street vacation petition for compliance with the RCW criteria, and submitted the following facts at the open record hearing:  The petition was filed by the owners of more than two-thirds of the abutting property and a public hearing was scheduled and noticed for November 21, 2019. RCW 35.79.010.  The City provided notice of the petition hearing and no objections were filed prior to the hearing. RCW 35.79.020.  City staff requests an easement for maintenance and operation of existing City electrical facilities over and across the vacated area, and retention of an easement for maintenance and operation of any existing City water facilities over and across the vacated area. RCW 35.79.030 G - 9February 18, 2020 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Ralston Street Vacation Petition, No. PZ 19-78 Page 4 of 5  Limitations on vacations of streets abutting bodies of water are not applicable as the proposed right-of-way vacation does not abut a body of fresh or saltwater. RCW 35.79.035.  The vacated property would be split in half between the abutting two properties. RCW 35.79.040.  No vested rights would be affected. RCW 35.79.050. Exhibit 1, Staff Report, pages 6 through 9. Testimony and Staff Recommendation 6. City Associate Planner Ben Braudrick testified generally about the petition. He testified that City staff reviewed the proposal for consistency with the RCW, Comprehensive Plan and zoning ordinances and determined that the petition, with conditions, would be consistent with the City Comprehensive Plan, the Port Angeles Municipal Code, and all other applicable City and state regulations. The three conditions recommended by City staff address easements for City electrical and water facilities over and across the vacated areas, and require the vacated portion of the alley to be consolidated with abutting properties to prevent creation of a new parcel. Petitioner John Ralston testified at the open record hearing in support of the petition. He agreed with the findings of City staff and the proposed conditions. Exhibit 1, Staff Report, page 12; Testimony of Mr. Braudrick and Mr. Ralston. CONCLUSIONS Jurisdiction The Hearing Examiner is authorized and directed to conduct a hearing and make findings, conclusions, and recommendations to the City Council on street vacation petitions. The notice provisions and criteria for review of a street vacation petition are specified in Chapter 35.79 RCW. PAMC 2.18.060.C.2; RCW 35.79. Criteria for Review The hearing examiner shall, following the hearing, report its recommendation on the petition to the legislative authority, which may adopt or reject the recommendation. RCW 35.79.030. A vacated street or alley shall belong to the abutting owners, one-half each (RCW 35.79.040) and no vested rights shall be affected. RCW 35.79.050. The criteria for review adopted by the City Council implements the requirement of Chapter 36.70B RCW to enact the Growth Management Act. In particular, RCW 36.70B.040 mandates that local jurisdictions review proposed developments to ensure consistency with City development regulations, considering the type of land use, the level of development, infrastructure, and the characteristics of development. RCW 36.70B.040. Conclusion Based on Findings With conditions, the proposed street vacation would meet the requirements of Chapter 35.79 RCW, the City’s Comprehensive Plan, and the City zoning code. The petition for a G - 10February 18, 2020 Findings, Conclusions, and Recommendation City of Port Angeles Hearing Examiner Ralston Street Vacation Petition, No. PZ 19-78 Page 5 of 5 street vacation complies with the criteria specified in Chapter RCW 35.79 and in RCW 36.70B.040. As required, the petition was filed by more than two-thirds of the property owners abutting the right-of-way.2 The City provided reasonable notice of the street vacation petition and hearing and provided adequate opportunity for members of the public to comment on the petition. No comments from the public were received and no objections to the petition were filed. The proposed vacation is on a steep slope and does not abut a body of fresh or salt water. The vacated property would be split in half between the abutting two properties, which are both zoned R7. The petition would meet the Comprehensive Plan Goals and Policies by ensuring that the proposed vacation would not negatively impact public facilities or services in the area nor would it negatively impact the ability to provide paved streets, curbs, or sidewalks to the surrounding area. The vacated property would assume the R7 zoning classification, which is that of the adjoining property. Conditions are necessary to ensure that the City maintains utility easements and that the vacated portion of the alley be consolidated with abutting properties. Findings 1 – 7. RECOMMENDATION Based upon the preceding findings and conclusions, the Hearing Examiner recommends that the City Council APPROVE the vacation petition of approximately 9,800 square feet of the K Street unimproved right-of-way between 9th Street and the 8th/9th Street alley and Lot 20, Block 251/Lot 11 Block 252, Townsite of Port Angeles, with the following conditions: 1. The ordinance should provide an easement for maintenance and operation of existing City electrical facilities over and across the vacated area. 2. The ordinance should provide an easement for maintenance and operation of any existing City water facilities over and across the vacated area. 3. The ordinance should require that the vacated portion of the alley to be consolidated with abutting properties in order to prevent the creation of a new parcel of land. RECOMMENDED FOR APPROVAL this 2nd day of December 2019. THEODORE PAUL HUNTER Hearing Examiner Sound Law Center 2 One person owns all the abutting properties, so that the petitioner meets this requirement by filing the petition. G - 11February 18, 2020 Date: February 18, 2020 To: City Council From: Ken Dubuc, Fire Chief Subject: Community Paramedic MOA Approvals Background / Analysis: Community paramedicine is a concept that utilizes firefighter/paramedics in an expanded, non-traditional role, placing them out in the community where they proactively provide primary care and referral services to an historically underserved population – a population that has become accustomed to using 9-1-1 and emergency departments as primary health care alternatives. Paramedics work independently in the field, often under stressful, emergent conditions. The job exposes medics to all sorts of issues including trauma, cardiac conditions, chronic diseases, geriatric and pediatric conditions, substance abuse, mental health crises – anything that can prompt a 9-1-1 call. Paramedics rarely have the time to provide in-depth patient care in the field and they are primarily in a “treat and transport” mode. This leaves them unable to provide much-needed care and referral for those patients who are dealing with more chronic issues. This is the point where a Community Paramedic can step in. With the advent of the Community Paramedic, response crews now have a referral option. If a patient is a heavy system utilizer, the response crews can notify the Community Paramedic, and that medic can follow-up individually with the patient and provide a much more personal, in-depth level of care and referral. This level of care often results in drastically reduced or eliminated dependence on the 9-1-1 system and hospital emergency department. Community partners in the health care system face similar issues. They have patients who, for whatever reason, are reluctant or unable to access the health care system through traditional means. These community partners have the ability to contact the Community Paramedic and identify these patients, and the medic can then go out into the field to access the patients and provide care in a way that the community partner may not be able to. Summary: In order to assist with the provision of an increased level of health care in the community, the Fire Department started a pilot Community Paramedic program in January of 2019. The first year of the program was funded within the existing Fire Department budget, with the intent to work with community partners to collectively fund the continuation of the program after proving efficacy. Results from the first year have shown significant benefits and community partners have enthusiastically endorsed the program by committing funding for the future through Memorandums of Understanding (MOA’s). Funding: There are no costs associated with approval of the agreements. Recommendation: Authorize the City Manager to sign and accept the attached MOA’s related to funding for the Port Angeles Fire Department Community Paramedic program, and make minor modifications if necessary. I - 1February 18, 2020 On January 1, 2019, the Port Angeles Fire Department (PAFD) implemented a pilot Community Paramedicine program. The primary objectives of the program were to: Provide an increased level of health care in the community Reduce visits to the ED Reduce 9-1-1 calls for service Reduce hospital re-admissions Provide referral to appropriate alternatives for health care Once the program was established, a firefighter /paramedic from within the Port Angeles Fire Department was moved from a 24-hour shift response position to a 40-hour weekday position. This firefighter/paramedic was designated as the Community Paramedic and he was immediately tasked with following up on patient referrals provided by Fire Department response crews. Over time, patients started to be referred by community partners within the health care system. The Community Paramedic program was established with the premise that the program would be funded internally within the Fire Department budget for the first year, with the intent to solicit funding from community partners once the program was showing positive results. Initial results have been outstanding. Looking at the first 78 patients seen by the Community Paramedic, we are able to show a 59% overall decrease in calls to 9-1-1 and a 68% overall decrease in transports to the Emergency Room after initial contact with the Community Paramedic. These are dramatic, cost- saving results that clearly indicate that the program is meeting the stated objectives. Throughout the first year of the program, the Community Paramedic has been working with community partners in the local health care system. The primary partners have been: North Olympic Health Network (NOHN); Olympic Medical Center (OMC) and Peninsula Behavioral Health (PBH). All of these organizations have been incredibly supportive of the Community Paramedicine program and each has recognized the value of the program by stepping-up to provide financial contributions to help fund the program through 2020 and beyond. Attached for review and approval are funding MOA’s from each of our community partners. Funding Overview: There are no costs associated with approval of the MOA’s. I - 2February 18, 2020 I - 3February 18, 2020 I - 4February 18, 2020 I - 5February 18, 2020 I - 6February 18, 2020 I - 7February 18, 2020 I - 8February 18, 2020 I - 9February 18, 2020 I - 10February 18, 2020 I - 11February 18, 2020 I - 12February 18, 2020 1 Date: February 18, 2020 To: City Council From: Nathan A. West, City Manager Allyson Brekke, Director of Community & Economic Development Subject: Climate Action Planning Update and Suggested Alternatives Background / Analysis: In Fall of 2018, City Council finalized a two-year strategic plan outlining priority projects for the next two years. A priority during that process was based on equity of distribution of workflow among departments. Numerous projects were identified for the Community and Economic Development Department, but, housing related items became the primary focus of the 2019/2020 work effort. As a result, the Climate Action Plan was assigned to the Fire Department for completion in 2019. In November the Fire Department in conjunction with the Climate Action Committee put a series of recommendations to City Council that resulted in the follow up work being assigned to the Planning Commission. The Planning Commission is not the appropriate entity to lead a complex greenhouse gas inventory, supply chain study, or to draft a climate action plan. Attached to this staff memo as Attachment A is a summary of the November 6th motions along with the accomplishments towards those goals and their associated challenges. Each of the efforts expends considerable staff time and facilitation and requires the City to re-evaluate a commitment of resources to these projects. As an additional step towards climate action and resiliency City Staff and committee members are reaching out to Clallam County to explore the possibility of a joint planning effort. If the County is Summary: The City Council motions passed on November 6, 2019 established a complex and confusing direction for the Planning Commission to follow in response to recommendations in a Climate Action Resiliency Plan. The motions and direction provided to the Planning Commission lacked clarity and have created confusion among community members and City Staff. Staff is therefore recommending a different approach that reflects the City’s commitment and priority to address climate change. Funding: City staff is recommending a professional services agreement with an estimated cost of $50,000 to manage the FEWsion project, International Council for Local Environmental Initiatives (ICLEI) inventory, consider action items and strategies that would emphasize city-wide energy-use reduction, and draft of a climate resiliency plan for Planning Commission review. Additional funding and resources will likely be required to implement Council prioritized action items and strategies. Recommendation: Direct staff to pursue a professional services agreement for a consultant to manage FEWsion project, International Council for Local Environmental initiatives (ICLEI) inventory, consider action items that would emphasize city-wide energy-use reduction, and draft of a climate resiliency plan for Planning Commission review. This authorization contemplates a joint approach with Clallam County if they are willing to jointly participate. I - 13February 18, 2020 2 willing to participate in this effort, resources could be combined and a joint consultant effort could be pursued. Every effort has been made by City Staff to ensure climate action and resiliency planning remains a top City priority. The goal of this memorandum is to ensure we are committing the necessary resources to proactively address climate change and resiliency. In addition to this consultant- based approach, City Staff will be working with Council to ensure the City workplan identifies multiple immediate action items to mitigate climate change. Funding Overview: City staff is recommending a professional services agreement with an estimated cost of $50,000 to manage the FEWsion project, International Council for Local Environmental Initiatives (ICLEI) inventory, consider action items and strategies that would emphasize city-wide energy-use reduction, and draft of a climate resiliency plan for Planning Commission review. Additional funding and resources will likely be required to implement Council prioritized actions and strategies. I - 14February 18, 2020 Attachment A 3 Summary of City Council Motion to the Planning Commission and Work Completed To-Date On November 6, 2019 the City Council voted on 4 motions to: 1) Adopt Resolution 20-19 which was that City Council “will work with regional governments, organizations and businesses in efforts to transition our local economy to carbon neutral by 2030 while ensuring that all efforts are centered in equity and respect for all community members.” 2) “Work with Northern Arizona University’s FEWsion project.”, FEWsion is a local community supply chain emergency resilience analysis that creates visualizations to help communities understand the vulnerabilities in their supply chains regarding food, energy, industry, and water. Council did not directly indicate who would be responsible for ensuring completion; however, two later motions broadly directed numerous actions be taken by the Planning Commission. 3) The previous motion suggested that the city “adopt the recommendations in the Climate Action Planning Group (CAPG) Resiliency Plan as stated on page I2 in the Council packet,” which includes the FEWsion project.The exact language of the motion includes 1, 2a-2c, and 3 as provided below. 4) The fourth motion also directed to follow the recommendation in CAPG that a Planning Commission Subcommittee be created to consider the following from the Climate Action Planning Group Resiliency Plan The exact language of the 3rd motion includes 1, 2a-2c, and 3 as provided below. Progress reports and comments for each item are provided in line with text and are represented by bold italic font respectively. 1. The Planning Commission should create a sub-committee to address climate change planning and policy. This was believed to be the best place to hold open public hearings in a consistent manner and with staff backup. As recommendations are considered by the Planning Commission, actionable items would then be forwarded to City Council or other relevant advisory committees. We recommend that, initially, the Planning Commission spend at least 2 hours per month moving climate policy forward. WORK ACCOMPLISHED ON 3.1: • The Planning Commission formed a subcommittee which regularly meets for one hour twice per month prior to the regular planning commission meeting. • Since December the city facilitated four open public subcommittee meetings. • Public comment at the meetings strongly focused on the slow progress to start the ICLEI inventory and lack of funding for the effort. Public comment demonstrates that people interpret the motions and tasks from City Council very differently. Overall there is strong volunteer interest particularly in initiating ICLEI greenhouse gas inventory. • The meetings are very popular with approximately 20-30 people in regular attendance. There are 46 members on the contact list. • With staff facilitation, the subcommittee recommended a workplan for Planning Commission consideration, drafted a list of suggested volunteer tasks and objectives, and collected a list of potential volunteers according to the following tasks, FEWsion, ICLEI greenhouse gas inventory, and a public outreach plan. I - 15February 18, 2020 Attachment A 4 • The subcommittee drafted a newspaper letter to the editor introducing the subcommittee climate efforts to the community in order to ease data collection. The letter was not published because the workplan is not yet final. STAFF COMMENTS ON 3.1: Subcommittee facilitation requires a substantial amount of staff time to draft a workplan, organize volunteers and ensure compliance with Open Public Meetings (OPMA) and Public Records Act (PRA). Additional efforts include: • Letter drafted to institutions and businesses regarding data collection effort for FEWsion and ICLEI inventory • Established and actively maintaining a website devoted to climate change planning and subcommittee effort • Providing extensive administrative support and funding to prepare for and attend evening meetings. The current approach relies heavily on volunteers who are not trained in important regulations that govern how city business remains open and transparent. For example, volunteers independently arranged a public meeting without consulting city staff with only a week-long turnaround. Staff understands that the subcommittee structure was established because City Council did not want to commit staff resources; however, this effort consumes significant city resources to ensure OPMA and PRA compliance. In a two- week period, approximately 3 CED staff contributed 40+ hours, equivalent to 0.5 FTE, which inhibited important permit review and long-range planning work. There is immense pressure from the public to meet more frequently than two hours a month, which staff cannot accommodate. Continuing down the current path presents quality control issues with deliverables, regulatory compliance, public records administration, and staff resources. 2. The CAPG conducted a preliminary prioritization process for a suite of policy, planning and implementation proposals. While we recommend that those be forwarded to the planning commission for further deliberation, this group recommends that three of them be given priority: a. Authorize a comprehensive Green House Gas emissions inventory to establish baselines for measuring progress. This inventory could be conducted in partnership with the Olympic Climate Action Committee and should be complete by the end of 2020. This committee finds that such an inventory is essential for evaluating the effectiveness of many of the actions proposed by the committee for consideration by the Planning Commission. WORK ACCOMPLISHED ON 3.2.a: • There is a volunteer group organized to achieve this task. The volunteer group conducted a preliminary software walk-through and brainstorming session on data collection but has not yet received formal training. The City must evaluate the volunteers to ensure proper qualification to conduct this task. • An Olympic Climate Action Committee representative indicated that the process lacks the partnership needed from the county and other area cities for an appropriately scoped inventory. Additionally, this representative highlighted that a completed inventory that would identify planning priorities would unlikely be available before the 2021 Comprehensive Plan amendment cycle. I - 16February 18, 2020 Attachment A 5 • Staff drafted outreach letters and developed a list of potential stakeholders regarding the inventory effort, but staff has not sent them as they are pending formal adoption of the workplan. STAFF RECOMMENDATIONS ON 3.2.a: Mobilizing a cadre of volunteers to conduct greenhouse gas inventory has significant public records challenges. Many of the utility and solid waste records are housed within the City. The departments managing this data should be facilitating this effort or cooperating with a consultant tasked with the inventory. Volunteers would serve best as a technical advisory team that would meet during an open public meeting. The City of Bainbridge Island has a Climate Change Advisory Committee (CCAC) that recommended City Council authorize fund expenditure for the committee to hire a consultant to complete a greenhouse gas inventory. The CCAC members presented what the inventory should achieve, how the inventory will be used, scope, protocol, costs, and timeframes. The responsibilities of the CCAC are clearly specified in a city ordinance. b. Integrate climate considerations more explicitly into the City’s existing planning efforts. A variety of specific recommendations are offered for consideration by the Planning Commission in the section 7 – “Make Changes to the Comprehensive Plan.” WORK ACCOMPLISHED ON 3.2.b • No work yet completed on this item. • Public commenters weighed in that planning efforts cannot begin until an inventory is complete. STAFF RECOMMENDATIONS ON 3.2.b: Staff facilitation to direct review and compare climate planning efforts locally has been skipped at these meetings. There is heavy emphasis from the public on the greenhouse gas inventory. c. Continue to emphasize city-wide energy-use reduction, including: i. increase use of public transportation and the use of electric vehicles, 一 ii. support development of infrastructure to increase biking and walking in the City, 一 iii. moving towards 100% clean, renewable electrical energy source for the city by 2030 (including focus on increasing percentages of local, decentralized, non-hydropower renewable energy use), 一 iv. increase energy conservation and energy efficiency in our buildings, and 一 v. encourage use of renewable energy. WORK ACCOMPLISHED ON 3.2.c • No work to date has been done to date on this item. • Public commenters at City Council expressed that these are not actionable by the Planning Commission and suggested rethinking the city’s Strategic Plan. STAFF RECOMMENDATIONS ON 3.2.c: The portion of the motion is inappropriate to be formulated by a Planning Commission subcommittee. The City of Olympia’s Public Works Department published reports on the city’s greenhouse gas inventory and the city’s climate change response in concert with the University of Washington Climate Impacts Group and consultants. Today, the city is able to demonstrate progress towards renewable energy, energy conservation, and land use goals. I - 17February 18, 2020 Attachment A 6 一 3. The CAPG additionally discussed and supported City action on two items that were not prioritized. a. The FEWSION program from Northern Arizona University is entails collection of data and creates visualizations to help communities understand the vulnerabilities in their supply chains regarding food, energy, industry, and water. The director of the project has expressed interest in Port Angeles becoming a test community for the program this winter - especially given our isolated geographical position. The CAPG was in complete support of this. WORK ACCOMPLISHED ON 3.3: Planning Commission chair, staff, and FEWsion leaders have discussed scoping and training relating to staff/volunteer requirements. The city has the opportunity to become a test community for the program. STAFF RECOMMENDATIONS ON 3.3: City Council should clearly identify budget and leadership for this action. FEWsion will involve costs for training, data collection facilitation, to include travel to Flagstaff, Arizona. Study execution will have costs associated with extensive outreach to the business community relating to logistics. Given the timeline for the project at Northern Arizona University during the winter and spring semester, there is an immediate need to start the project; however, efforts to accomplish this task are delayed due to unclear direction on who should lead this effort and how it is funded. CED Staff Thoughts for Future Climate Resiliency Planning Success: 1. Overall: Clearly identify expectations for meeting times, deliverables, workplan approval, and leadership and volunteer appointees. Volunteer-led effort is moving at speed that makes decision-making and resource allocation challenging. It also challenges compliance with the Public Records Act. The public is requesting action within an insufficient timeline that’s achievable by CED staff and the Planning Commission. 2. Time/budget/Authority/regulatory constraints: The Planning Commission traditionally reviews plans, but isn’t tasked with creating them. The reason is that they do not have the authority to oversee the tasks relating to vetting volunteer qualifications, establishing due dates, and managing city work. A subcommittee of the planning commission consists of 3 members, which is insufficient to carry out the objectives in the November City Council motions. Any work performed by the planning commission subcommittee must comply with OPMA and PRA. No other jurisdiction has approached climate action in such a way. • The Planning Commission capability extends to evaluating and recommending early phase climate change recommendations—not a full-scale climate resiliency plan or managing a greenhouse gas inventory. • Staff recommends either hiring a consultant to perform the work or creation of an advisory board led by a paid facilitator that completes the ICLEI greenhouse inventory and climate resiliency plan draft. Alternatively, council may wish to direct the Department of Public Works to oversee the ICLEI inventory since the records crucial to recordkeeping, e.g. utility and solid waste data, are housed in this department. I - 18February 18, 2020 Attachment A 7 3. If an advisory committee is formed that would be facilitated by staff, City Council should consider allocating additional budget for staff to attend subcommittee meetings and to manage volunteers. CED staff researched many approaches to climate planning. In one report by the Bay Area Air Quality Management District, suggested timelines and project expectations indicate that implementation of a greenhouse gas inventory may require 80- 100% of an FTE. 4. Clearly identify appropriate responsible entity to complete FEWsion project. The FEWsion collection effort requires a minimum of 90 hours over a span of 6-9 months for a coordinator to complete one cycle of resiliency data collection. Local coordinators must complete a 2-day training course. The city must execute FEWsion network agreements. I - 19February 18, 2020 Climate Change Planning Comparison City Council Briefing February 18, 2020 Allyson Brekke Community and Economic Development Director Emma Bolin, Community Development Manager City of Port Angeles I Department of Community & Economic Development Learning From Others Identify how other j approach jurisdictions pp r tannin for climate change at the local g vel in erms of: • Timeline • Resource requirements • Process • Deliverables * Organization rlo%�A Department of Community & Economic Development Thursday, February 20, 2020 Slide 2 Bainbridge Island 2016 Climate Impact Assessment Bainbridge Island prepared by EcoAdapt identified climate lim - change impacts and recommended actions for real impact: • Create Climate Change Task Force • Integrate climate information into all - decision-making processes • Track the application and efficacy of Adapt' climate-savv actions y "ra J.Hansen,Ph.b.,EcoAdapt Ra<ey Justus Nordgren.,MA,Foresight Partners Consulting Eric E.Mielbrecht,M.S.,E-AdaM Bainbridge Island,WA— ,6 www.EwAdapLarg r Department of Community & Economic Development Thursday, February 20, 2020 Slide 3 Bainbridge Island City Council established the Climate Change Advisory Committee (CCAC). CCAC consists of qualified scientific experts pursuant to Growth Management Act Best Available Science. • In 2017 CCAC recommended City Council authorize CCAC for funds to hire a consultant to complete Greenhouse Gas Inventory. • The CCAC estimated the inventory would cost $10,000-$15,000 and would take 1 -3 months. • The city's process directed funds and expert knowledge where appropriate. ' Department of Community & Economic Development Thursday, February 20, 2020 Slide 4 • Climate planning since 1991 . • Gas Emissions Inventory in 2008 by Dept. of Public Works using 2005 as baseline year. • This report adapted regional data for the city, but _ still required technical skills and resources staff - - • lacked to collect and assemble the data. h I V IL Department of Community & Economic Development Thursday, February 20, 2020 Slide 5 * City on paid relied interns to do much of the work. • Thurston Climate Action Team formed in 2009 , a public/private partnership who is currently working on a regional climate plan with consultant assistance . Department of Community & Economic Development Thursday, February 20, 2020 Slide 6 City of Olympia * This dashboard demonstrates progress towards various energy - Climate Action What We Hove Accomplished conservation and emissions 1Afe Lee comrnhtedl Adapted Regional Gt1mnMuseGasTargtM A '.Lg.�a��a--.9i- reduction efforts ■ aympa gh �arn�ai�t Reg ianal[lirm0.e Miligatian Planning SYc arrvrorki,q.0,Th—n ,,c.untyend thedHlie G{Lhfeyand Tarnhaffier 1t rtaRa SWategid roa8map'i6t redut;raq uiroale-palMdg dyeerilp gases ApNn hill beadaptMiA2020. * This product highlights the value in 00lympia's Ecological Handprints Becoming Community Leaders MCmageal laMpml'n Mree¢xrb'bstidn}vu are nla�S Ern�rdsasasryrabai�tarc. developing and executing a public outreach and engagement Ian .��dr1ybmc ipeienpccez6y92% j .Repsxednnaurs[reethgkaard rr8ics------wrth LED holhs since 7t111 Lratte[ntaa mrtrae with Poget Saud M&UF nnberMi0.the sdrpmk nsaalled—City Hall% Energy that will—ultin 100%dthr CityS roof have aesed7@lmsrafCb3tmn rntemgthe anrespherc, moni l—rgy nerds bring met by crutng—gh energyw h.,W—S,3N elrctaic cars oa renewahle rneigy 6eginoirg in Anury lD.b. nearly is mllion mart vh—, Slay iW—, d as sve address dimxte ehadags here in CH Yen pi a and region-wide elympieYraljeVfe�wnaA! Department of Community & Economic Development Thursday, February 20, 2020 1 Slide 7 Jefferson County/Port Townsend • Joint Climate Action Committee (CAC) of the city of Port Townsend and Jefferson County with broad representation created in 2008. • Advisory Committee members include County Commissioners, City Council members, PUD, Port Townsend Paper Mill, Jefferson Transit, citizens at large, student, Jefferson Healthcare, Jefferson County County Public Health, etc. • 2011 CAC published a Port Townsend/Jefferson County Climate Action Plan. • Volunteers who worked on the 2005-year baseline inventory were required to enter data in a city computer at Department of Public Works. • Inventory periodic update is in progress: 900 hours of volunteer and staff time expected to complete. Department of Community & Economic Development Thursday, February 20, 2020 1 Slide 8 Jefferson County/Port Townsend • Joint Advisory Committee Approach requires a strong advisor board . f �Y q g y `` • There are administrative challenges -A . to operating a joint advisory Climate Action Plan r��]7�un�rnal.IrRe:wn co�oty,watniagtaa committee. • Staff provides some administrative r support to the committee. • City staff heavily involved to develop outreach protocols. Fzi¢]-Atr.,iud Noraihn'li,3111 l Page 1 of Si Department of Community & Economic Development Thursday, February 20, 2020 Slide 9 Public Volunteer Feedback Staff Recommendations ta Department of Community & Economic Development Thursday, February 20, 2020 1 Slide 10 Date: February 18, 2020 To: City Council From: Nathan West, City Manager Brian S. Smith, Police Chief Ken Dubuc, Fire Chief Subject: OAC Services Pre-Engineering Professional Services Agreement Background / Analysis: For decades, the Port Angeles Police Department has recognized that it operates a 63-person department out of a cramped facility that is inefficient and insufficient to meet the needs of a modern, progressive law enforcement agency. The same PAPD facility also houses PenCom, the regional 911 public safety dispatch center – a division of the Port Angeles Police Department. The facility is undersized, does not meet current seismic or security standards and is in a location highly vulnerable to an earthquake hazard. Clallam County has long known that the current location of their Emergency Operations Center (EOC) in the basement of the County Courthouse is much less than desirable, if not completely unacceptable. Conceding that the EOC needs to be relocated, Clallam County has been aggressively exploring options. This effort also considers the long-term goal of an eventual City/County shared Emergency Operations function. The Port Angeles Fire Department knows that in order to meet standards for adequate response times, a satellite fire station would at some time need to be located at the west end of the City. This need has been memorialized in the City Capital Facilities Plan (CFP) for over 20 years. In February of 2019, City Council directed city staff to conduct a due diligence study examining the pros and cons of potential locations for a proposed new EOC/911 facility. Staff identified four potential Summary: The 2019-2020 Strategic Plan prioritizes the establishment of a joint Emergency Operations Center and 911 Dispatch Center. Both the Fire and Police Departments have 2020 Work Plan items related to the joint effort with the Clallam County Sheriff’s Office to establish a facility in a strategic location and in a building that meets modern construction standards for such a facility. The effort will also evaluate the potential for adding a westside fire station for improved response times. The process began in 2019. Staff has worked through a site selection process, negotiated with the Port of Port Angeles for a suitable 50-year lease term for a 15,000 square foot commercial space at the William Fairchild Airport (the 10.10 building) and selected OAC Services through an RFQ process for a pre-engineering analysis of this space. Funding: The total contract amount of $95,000 will be split 50/50 between the City and Clallam County. The 2020 budget includes $40,000 in 310-5950-594.6510 for the project. The remaining $7,500 for the pre- engineering phase will come out of the PenCom budget. The total proposed City expenditure for this contract will be billable by the hour and not to exceed $47,500. Recommendation: Authorize the City Manager to sign a professional services agreement with OAC Services for pre-engineering for the 10.10 building, and to make minor modifications if necessary. J - 1February 18, 2020 locations for such a facility and evaluated each location based upon a pre-determined set of criteria. The staff evaluation was presented to Council in July of 2019. After additional direction from Council, staff further evaluated two locations (vacant City property on West 18th and the Port of Port Angeles “10.10” industrial building located at the Airport). With further evaluation, it was determined that the Port 10.10 building was the preferred location. City and County staff began negotiations with staff from the Port of Port Angeles. In September of 2019, agreement was reached on principal terms for a potential 50-year lease of the approximately 15,000 square foot property. A term sheet for a 50-year lease with an extension to 75 years, a lease rate of 50 cents per square foot and five-year security clause are three of the important areas of agreement between the three parties for a potential lease of the 10.10 building. In November of 2019, the City of Port Angeles released a request for qualifications for a pre-engineering evaluation of the 10.10 building (attached to this staff report). Responsive applications were evaluated by a team from the Port Angeles Police Department, PenCom, the Clallam County Sheriff, Clallam County Emergency Management and the City of Port Angeles Department of Community and Economic Development. Two finalists were interviewed and OAC Services was selected as the most suitable company for continued negotiations. The proposed scope of work and pre-engineering agreement between the City of Port Angeles, Clallam County and OAC Services is a result of this successful negotiations. Under this scope of work, staff has narrowed the work to two build-out scenarios that will be evaluated. Each scenario will include detailed probable cost statements to determine costs to the City/County and other partners involved. This evaluation ensures that Council and staff are well informed on future construction and operating costs. Information available to date indicates that the location remains highly suitable and affordable given the other alternatives (including 100% new construction on nearby City property). Staff believes there will be considerable cost savings on reusing and significantly improving the 10.10 building site as compared to other alternatives. Preliminary information indicates the objectives of the joint 911 Center/EOC and fire station can be met with a 10,000 to 12,000 square foot heavily improved/newly constructed facility and the remaining square footage can be used with little improvements required. The project envisions 10 built-out 911 dispatch console stations and suitable office and support space for PenCom. This would allow for the incorporation of addition co-located dispatch operations, as well as an EOC that can function as a scalable and shared City/County facility. The EOC would be able to handle multiple incidents and accommodate a range of high-risk events including law enforcement incidents, wildland fires, severe weather events and earthquakes. Also proposed is a two apparatus fire station with crew quarters that will share kitchen and other facilities with the 911 Center and EOC operations. Staff believes that a modern facility constructed to FEMA and NFPA standards adjacent to the William Fairchild Airport will remain operational after a significant earthquake. At the conclusion of the OAC pre-engineering analysis of the 10.10 building, staff will report the results to Council and seek additional authorization and direction on the next phases of the project. Funding: The total contract amount of $95,000 will be split 50/50 between the City and Clallam County. The 2020 budget includes $40,000 in 310-5950-594.6510 for the project. The remaining $7,500 for pre- engineering phase will come out of the PenCom budget. The total proposed City expenditure for this contract will be billable by the hour and not to exceed $47,500. J - 2February 18, 2020 J - 3February 18, 2020 J - 4February 18, 2020 J - 5February 18, 2020 OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS GC License No. OACSESI830PU Page 1 of 7 OAC SERVICES INC. ARCHITECTURE AND ENGINEERING SERVICES AGREEMENT The Services Agreement between OAC SERVICES, INC., a Washington corporation (hereinafter referred to as “OAC”) and CITY OF PORT ANGELES (hereinafter “City”), and CLALLAM COUNTY (hereinafter “County) (who may hereinafter be collectively referred to as “Client” or “Clients”) whose addresses are 321 E. 5th St. Port Angeles, WA 98362 and 223 E. 4th St. Port Angeles, WA 98363, respectively for the 1010/1050 BUILDING IMPROVEMENTS, R18- 190345.00 (the “Project”) located in 2140 W. 18th Street, Port Angeles Washington. This Agreement is incomplete without Exhibit A (GENERAL CONDITIONS) and Exhibit B (OAC SCOPE OF SERVICES AND FEE) which are incorporated into and made a part of this Services Agreement. By signing below, Clients acknowledge receipt of Exhibit A and Exhibit B. Compensation. OAC will perform the services described in Exhibit B (the “Services”). Each Client shall be responsible for paying the total amount invoiced, which shall be split equally among the Clients, for such Services as described in this Agreement, including Exhibits A and B. OAC’s hourly rates are subject to an annual escalation with written notice to Client. To the extent OAC is called upon to respond to subpoena or other legal proceedings to which OAC is not a named party associated with its performance under this Agreement, OAC will invoice Client at 1.5 of its hourly rates. OAC may, upon written agreement of the Clients, contract with subconsultants in performing the Services. Subconsultant invoices will be marked up at cost plus 10%. OAC will bill all reimbursable expenses with a markup of 8%. Reimbursable expenses include items such as mileage and travel expenses, reproduction and photographic reproduction. Photocopies and Counterpart Signatures Effective. The Parties agree that a photocopy or other signed copy of this Agreement is as effective as the original. The Parties also agree that this Agreement may be signed in counterparts. The Parties further agree that, for the purposes of executing this Agreement and any amendments thereto, OAC and Clients, may execute using an electronic signature authenticated using OAC’s then current electronic signature systems and procedures. OAC and Clients intend that such electronic signatures shall be considered original signatures and binding for all purposes. Warranty of Authority. Each individual executing this Agreement on behalf of a Party warrants that he or she is authorized to bind such Party to this Agreement and its terms. [Signature Pages Follow] J - 6February 18, 2020 OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS GC License No. OACSESI830PU Page 2 of 7 IN WITNESS WHEREOF, the parties hereto have made and executed this Services Agreement as of the latter date written below. OAC Services Inc. CITY OF PORT ANGELES (hereinafter “City”), and CLALLAM COUNTY (hereinafter “County) Shawn M. Mahoney CITY OF PORT ANGELES By: ___________________________ By: ___________________________ Title: Principal For: City Manger Date: __________ Date: __________ CLALLAM COUNTY By: ___________________________ For: ___________________________ Date: __________ J - 7February 18, 2020 EXHIBIT A OAC SERVICES GENERAL CONDITIONS OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS DOC-STD Rev 6/19 Page 3 of 7 1. AGREEMENT These GENERAL CONDITIONS are incorporated into, and are part of the Services Agreement between OAC SERVICES, INC. (“OAC”) and CITY OF PORT ANGELES (hereinafter “City”), and CLALLAM COUNTY (hereinafter “County) (collectively “Client” and “Clients”) for the 1010/1050 BUILDING IMPROVEMENTS project. The Services Agreement, these GENERAL CONDITIONS and the OAC SCOPE OF SERVICES AND FEE, and any amendments thereto, are collectively referred to herein as “this Agreement.” This Agreement constitutes the entire agreement between the parties respecting its subject matter and supersedes all prior and contemporaneous commitments, negotiations, representations or agreements, whether written or oral, concerning its subject matter. 2. EXECUTION This Agreement shall be effective on January 17, 2020 or upon OAC’s receipt of a notice to proceed, whichever occurs first. Unless stated otherwise, execution shall constitute OAC’s authorization to proceed with the Services. 3. PAYMENT OAC will bill for performance of the Services monthly. The City of Port Angeles (“CITY”) shall provide payment for OAC’s invoiced amount and the County shall reimburse the City 50% of the payment made. Payment is due net 30 days of invoicing. OAC may charge interest on all past due balances at a rate of 1.5% per month. 4. CHANGED CONDITIONS This Agreement may be supplemented, amended or revised only by way of an instrument signed by all parties. Should conditions affect OAC’s level of effort and/or time required change, OAC will promptly notify Clients and will, as appropriate, propose an equitable adjustment to fee and/or schedule. 5. INDEPENDENT CONTRACTOR OAC is and will be at all times during the term of this Agreement an independent contractor and not an employee, joint venture partner, fiduciary, or associate of either Client. Clients acknowledge the potential conflict of interest in retaining OAC to represent both parties’ interests. To avoid miscommunications, the Clients agree that the City shall have sole authority to direct OAC and request additional services under this Agreement. In performing its Services, OAC is entitled to rely on the accuracy and completeness of information supplied by or through either Client. 6. TERMINATION a. Termination without cause - Clients or OAC may terminate this Agreement without cause and without liability upon seven (7) days written notice to the other of its intent to terminate without cause. The parties will deal with each other in good faith during the seven (7) day period. Clients agree to compensate OAC for services performed and reimbursable expenses incurred through the date of termination upon receipt of OAC’s invoice. b. Termination with cause – Any Party may terminate this agreement for cause effective immediately upon giving written notice of termination for cause. Substantial breach of a material term of this Agreement, including failure to pay a progress payment when due, constitutes cause. J - 8February 18, 2020 EXHIBIT A OAC SERVICES GENERAL CONDITIONS OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS DOC-STD Rev 6/19 Page 4 of 7 c. Suspension – OAC may suspend services for both Clients if either Client fails to make payments of all sums when due. To the extent either Client suspends OAC’s services under this Agreement for a period of more than 30 days, Clients agree to compensate OAC for the services rendered prior to the suspension and, upon resumption or termination of OAC’s services, Clients shall compensate OAC for the costs incurred associated with the suspension and resumption. OAC endeavors to minimize such costs and therefore may, without liability and at its sole discretion, reallocate its resources including employees assigned to the Project to minimize the losses associated with the suspension. 7. INSURANCE OAC will maintain the following insurance coverage and limits during performance of the services: a. Workers Compensation: as required by applicable statute. b. Commercial General Liability: $1,000,000 per occurrence for bodily injury, including death, and property damage, and $2,000,000 in the aggregate. c. Automobile Liability: $1,000,000 combined single limit for bodily injury and property damage. d. Professional Liability: $3,000,000 per claim. OAC waives all claims for damages against Clients to the extent that the damages are covered by insurance carried by or for the benefit of OAC. Each Client, respectively, waives all claims for damages against OAC to the extent that the damages are covered by insurance carried by or for the benefit of the Client. Provided, however, that the foregoing waivers shall not apply to the extent that waiver of subrogation is expressly prohibited by the applicable insurance policy. E. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. F. OAC shall furnish the Clients with certificates evidencing insurance and name Clients as additional insureds, and such certificates shall evidence the insurance requirements of OAC before commencement of the work. G. OAC shall provide the Clients with written notice of any policy cancellation within ten business days of their receipt of such notice. H. Failure on the part of OAC to maintain the insurance as required shall constitute a material breach of contract, upon which the Clients may, after giving fifteen business days notice to OAC to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Clients on demand, or at the sole discretion of the Clients, offset against funds due OAC from the Clients. 8. INDEMNIFICATION AND HOLD HARMLESS Except for claims arising between the Clients, OAC shall indemnify and hold the Clients, their officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or expenses including without limitation attorney fees, to the extent arising out J - 9February 18, 2020 EXHIBIT A OAC SERVICES GENERAL CONDITIONS OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS DOC-STD Rev 6/19 Page 5 of 7 of or resulting from the negligent acts, errors or omissions of OAC in performance of this Agreement, except for injuries and damages caused by the sole negligence of the Clients. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of OAC and the Clients, its officers, officials, employees, and volunteers, OAC’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the OAC’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes OAC’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 9. OWNERSHIP OF DOCUMENTS AND LICENSE Upon completion of the Services, all documents, exhibits, digital photos, or other presentations of the Services, with the exception of those pre-existing intellectual property or standard details and specifications regularly used by OAC in its normal course of business, shall, upon payment of all amounts rightfully owed by the Clients to OAC, become the property of the Clients for use on the project for which is the subject of this Agreement and without representation as to suitability for reuse by any other party. However, any alteration of the documents, by the Clients or by others acting through or on behalf of the Clients, will be at the Clients’ sole risk and Clients shall indemnify, defend and hold OAC harmless from any and all claims, injuries, damages, losses or expenses (including, without limitation, attorneys’ fees) to the extent arising out of the use or reuse in violation of this Agreement. 10. SITE VISITS/OBSERVATIONS/SAFETY If the Services include construction observation, OAC will visit the project site at appropriate intervals to become generally familiar with the progress and quality of the construction work being performed by the Client’s general contractor (the “Contractor”) and to determine if the construction work is proceeding in general accordance with the Contract Documents. OAC is not responsible for construction means, methods, techniques, sequences or procedures or for safety programs or precautions in connection with the Contractor’s construction work. OAC will endeavor to keep Client informed. OAC is not responsible for the Contractor’s or any third party’s acts, errors, or omissions or failure to perform the construction work in accordance with the Contract Documents. If the Services include construction management, each Client acknowledges that OAC is not the controlling contractor and that overall control of the work site and site safety practices rests with the Contractor. If requested as part of its Services, OAC will review safety programs developed by the Contractor for purposes of coordinating its safety program with those of the others performing work on the Project. OAC’s review and coordination shall not create liability for nor extend to OAC control over or charge of the acts or omissions of the Contractor, J - 10February 18, 2020 EXHIBIT A OAC SERVICES GENERAL CONDITIONS OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS DOC-STD Rev 6/19 Page 6 of 7 subcontractors, or agents or employees of them, or of any other persons performing portions of work. OAC will remain responsible for its employees on the jobsite. If the Services include evaluations or constructability reviews of design documents prepared by others, OAC’s review is in its capacity as such Client’s adviser and not as a design professional. Such reviews shall not include services which constitute the practice of architecture or engineering and do not relieve the authoring design professional of its responsibilities for delivering a complete and accurate design. 11. DISPUTE RESOLUTION Any claim or dispute between OAC and either or both of the Clients which arises under or relates to this Agreement (including, without limitation, the enforceability of this Agreement) which is not resolved by direct discussions is subject to mediation as a condition precedent to arbitration. Unless the parties subsequently agree otherwise in writing, the mediation will be conducted by the American Arbitration Association acting under its Construction Industry Mediation Rules. Any claim or dispute that is not resolved by mediation will be decided solely by arbitration. Unless the parties subsequently agree otherwise in writing, the arbitration will be conducted by the American Arbitration Association acting under its Construction Industry Arbitration Rules, provided that there will be a single arbitrator regardless of the amount in dispute. No arbitration under this Agreement will be consolidated with other proceedings involving third parties, and no third parties will be joined as parties to arbitration under this Agreement unless both Clients and OAC give their consent in writing. The arbitrator’s decision is final and binding upon the parties. Any claim or cause of action between the parties arising under or related to this Agreement shall be forever barred if it has not been submitted to arbitration within three years of the date on which OAC last performs services under this Agreement. 12. CLAIMS BETWEEN CLIENTS THE CLIENTS EXPRESSLY AGREE TO HOLD OAC HARMLESS FROM ANY AND ALL CLAIMS, DISPUTES, CONTROVERSIES OR CAUSES OF ACTION (“CLAIMS”) ARISING BETWEEN THE TWO CLIENTS, EXCEPT TO THE EXTENT ARISING OUT OF OAC’S NEGLIGENCE. 13. NO THIRD PARTY BENEFICIARIES/NO ASSIGNMENT Nothing contained in this Agreement shall create a contract relationship with a third party or a cause of action in favor of a third party against either Client or against OAC. There are no intended third party beneficiaries of this Agreement. To the extent Client is an association, it represents that individual members of the association are also bound by this Agreement. Neither the Clients nor OAC may assign this Agreement or any rights or obligations arising under this Agreement, either during or after performance, without the written consent of the other party. Consent may be withheld for any reason or arbitrarily. Any purported assignment in contravention of this prohibition is void. 14. NON-WAIVER The failure of either party to exercise any of its rights under this Agreement for a breach thereof is not deemed a waiver of any subsequent breach. J - 11February 18, 2020 EXHIBIT A OAC SERVICES GENERAL CONDITIONS OAC SERVICES, INC. Service Agreement 1010/1050 BUILDING IMPROVEMENTS DOC-STD Rev 6/19 Page 7 of 7 15. FORCE MAJEURE OAC shall not be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority. 16. SEVERABILITIY AND SURVIVAL If any provision stated in this Agreement is held unenforceable, all remaining provisions will continue in full force and effect. Paragraphs 8, 10, 11, 12, 16 and 17 of this Agreement will survive completion of performance or the earlier termination of this Agreement. 17. LIMITATION OF LIABILITY Each Client agrees to limit the aggregate amount of any damages and/or costs (including attorney fees and expert witness fees) that collectively the Clients may recover against OAC (together with its owners, officers, directors, employees and consultants) to the following: the amount of proceeds available, at the time the damages and/or costs are paid, under OAC’s insurance policy or policies applicable to the claim being made by the Client. The types of claims to which this limitation applies include, but are not limited to, claims based on negligence, professional errors or omissions, professional malpractice, indemnity or contribution, breach of contract, breach of expressed or implied warranty and strict liability. End J - 12February 18, 2020 1 EXHIBIT "B" PROJECT DESCRIPTION CITY OF PORT ANGELES & CLALLAM COUNTY – ARCHITECTURAL AND ENGINEERING SERVICES FOR COMBINED 911 DISPATCH, COUNTY EOC & FIRE STATION February 11, 2020 INTRODUCTION The City of Port Angeles and Clallam County have requested OAC Services, Inc. (OAC) prepare a scope of work and fee estimate for pre-design services associated with construction of a joint 911 Dispatch Center, County Emergency Operations Center (EOC), and Fire Station. The City and County will jointly lease a fifteen thousand square-foot space at the existing 1010/1050 industrial facility adjacent to the Port Angeles Airport. The existing 911 Dispatch and EOC are nearing the end of their useful service with respect to size/space and growth capacity. A new facility housing the three services that frequently interact will maximize resource sharing and available funding to create a robust facility for the community. The project includes generating build-out scenarios and probable cost statements for review by the City and County. A pre-design report will be generated identifying the preferred option. The work is further described below. (A) SCOPE OF SERVICES: The pre-design work is noted below. Included in this scope of work are the anticipated exclusions and assumptions. Task 1.0 Pre-Design Analysis and Report OAC, along with our team partners, will generate a pre-design report. The report will include a detailed description of the pre-design process, various build-out scenarios, probable cost statements, and the selected preferred build-out option. To generate this report, the OAC team will meet with stakeholders, develop schematic floor plans of build-out options, develop associated probable cost statements, generate a conceptual project schedule, and conduct engineering assessments for HVAC, electrical, structural, civil, Information Technology (IT) for each scenario. Stakeholder Meetings: OAC team will conduct an initial stakeholder engagement meeting to fully understand all stakeholder needs including space configuration, structural hardening, heating and cooling, and power. After developing the initial round of build-out scenario options, the OAC team will conduct a second stakeholder engagement meeting to review the generated build-out scenarios and probable costs. Build-out scenarios will be reduced to two options for more detailed development. Following further refinement of the two options, the OAC team will conduct a final stakeholder engagement meeting to review and ultimately select the preferred option. All stakeholder meetings will be held in Port Angeles and are anticipated to be no more than 4 hours long. Intermediate coordination with one or more stakeholders will look to utilize video conferencing with screen sharing. Development of Build-Out Scenarios: The OAC team will generate two initial build-out scenarios for review by the stakeholder group. One of these options will focus around a building-in-building concept while the other option will focus around a tear down and rebuild concept. A floor plan will be generated for each scenario based on information gathered from the initial stakeholder meeting. The two scenarios will be reduced to one option following the second stakeholder J - 13February 18, 2020 2 meeting. This one option will be broken out into two variations and further refined and revised based on comments received from the stakeholder group. Following the final stakeholder meeting a single build-out scenario will be selected and refinements made based on final stakeholder comments. With final comments incorporated a final floor plan of the selected scenario will be created for inclusion in the pre-design report. Probable Cost Statements: The OAC team will generate a probable cost statement for each of the two initial build-out scenarios for review by the stakeholder group. The probable cost statements will be based on recent sample projects of similar size, and scope and will be specific to each build-out scenario. With each more detailed scenario, the probable cost statement will be updated and enhanced based on the additional detail and refinement of each scenario. The statements will also be refined according to comments received from the stakeholder group at each round of review. Following the final stakeholder meeting a single probable cost statement will accompany the preferred fit-out scenario. The final statement will be incorporated into the pre-design report. Each probable cost statement will include a 50-year operations and maintenance cost projection. Engineer Assessments: Following the initial stakeholder meeting, the OAC team will conduct a detailed assessment of the existing facility to fully understand the site as it stands. The assessments will include structural (building elements and slab, etc.), mechanical (equipment, ducting, etc.), electrical (service, panel, equipment, etc.), site (paving, flatwork, grades, etc.), and building envelope (walls and roof). Additionally, the assessments will address natural disaster survivability review, building life expectancy review, and review of other site improvements. We anticipate conducting a single full day assessment with all team members. Summaries of the engineering assessments will be included in the pre-design report. Pre-Design Report: The report is intended to provide a roadmap of the process to select the preferred build-out scenario. Along with a project summary, background, floor plans and probable cost statements, identification of advantages and disadvantages will be provided for each build-out scenario. Deliverables for this effort will include: · Pre-Design Report including preferred build-out scenario floor plan and associated probable cost statement and schematic design and construction schedule. Schedule: The following is a conceptual schedule to be modified or adjusted with input from the City and County. Notice to Proceed Week of February 24th Initial Stakeholder Meeting Week of March 2nd Second Stakeholder Meeting Week of March 16th Final Stakeholder Meeting Week of April 13th Pre-Design Report Friday, May 1st Assumptions: · (2) Two build-out scenarios will be generated. (1) One option will be selected from the two and have (2) two variations developed with further refinement. (1) One option will be selected as preferred with final comments incorporated. · Each successive option presented will be a refinement of the previous iteration. No significant changes or alterations are anticipated. Significant alterations will constitute a new fit-out scenario and will be generated based upon our standard rate sheet. · Build-out scenarios and probable cost statements will consider existing communication and data equipment will remain in their existing locations until such time they will be relocated to new facility. J - 14February 18, 2020 3 New facility will account for move of equipment at future date. · City/County to identify each stakeholder decision maker. · Project schedule will be outlined during initial stakeholder meeting and will have dates identified for deliverables and decision making to maintain the project schedule. · City/County will provide OAC access to site for conducting engineering assessments and other data collection as necessary to gather information and produce deliverables. · City/County will provide OAC all available existing building information including, but not limited to original drawings, building modifications, etc. · City/County will provide OAC documents of any investigation or research conducted on facility to aid in generation of build-out scenarios. · OAC will attend (3) three stakeholder meetings in Port Angeles: initial needs and data gathering, narrowing of preferred option, and selection of final option. Each meeting will be schedule for (4) four hours, not including travel time. Additional meetings can be arranged in accordance with our standard rate sheet. · OAC will conduct (2) two intermediate stakeholder meetings utilizing conference calling. Each meeting will be schedule for (4) four hours, not including travel time. Additional meetings can be arranged in accordance with our standard rate sheet. · (1) One site visit will be conducted by necessary team members to conduct engineering assessment. Assessment is scheduled for (4) four hours, not including travel time. · (1) One round of review comments will be anticipated following each stakeholder review meeting. All comments will be compiled by the City/County team prior to delivery to OAC. Comments generated during stakeholder meetings will be compiled by OAC. No comments will be anticipated following submission of the 100% submittal. · OAC will generate meeting minutes for each of the pre-design review meetings documenting items such as decisions made, action items, etc. · Probable cost statements will be generated using the Uniformat Standard with general sections only. · Existing IT systems and information to be provided to OAC for use in needs assessment. · IT needs assessment will include understanding necessary active equipment role, space requirements, power requirements, impact on HVAC and communications connectivity. · High level needs and feasibility of 911 systems assessment only, not detailed, model specific assessments. · Schematic schedule will be generated based on anticipated occupancy of October 2021. · Fire station to be 2 apparatus bay station for Class 1 Engine and Medic Unit. Exclusions: · Public engagement is not included as part of this scope of work. · Topographic survey of the site and improvements · Onsite soils testing for infiltration suitability, engineering properties, etc. · Access review will include identification of involved stakeholders but will not include coordination of required easements or access agreements. · Specific hardware assessments and selections for 911 systems will be excluded. · Additional services or design efforts beyond this scope of work can be negotiated per the general rate schedule. · Soft costs such as design fees, permits, etc. J - 15February 18, 2020 EXHIBIT BPROJECT TITLE: Port Angeles - 911 Dispatch / County EOC / Fire StationRevised: 2/11/2020CLIENT: City of Port Angeles & Clallam County LABOR:-Design Dir.Design Mgr.Senior Arch.Proj. CoordSr. Content Editor-- - - -Total Labor$0$210 $195 $195 $120 $75 $0 $0 $0 $0 $0 Hours Cost1.0Comparative Analysis1.1Stake Holder Meeting (x3)Prep66 $1,170.00Meeting10 141438 $6,510.00Travel4 812 $2,400.00Notes/Follow Up Items6612 $1,890.001.2Intermediate Stakeholder Meeting (x2)Prep44 $780.00Meeting4 8820 $3,360.00Notes/Follow Up Items448 $1,260.001.3Build-Out PlansInitial1 67 $1,380.00Revised1 34 $795.00Final1 12 $405.001.4Probable Cost Statements88 $1,560.001.5Pre-Engineering Report2 16624 $3,990.00Total Project Management Labor 0 23 84 0 32 6 0 0 0 0 0 145 $25,500.001.6Structural AnalysisDisaster Survivability88 $1,560.001.7BE Analysis44 $780.001.8Site InvestigationVisit8 816 $3,120.00Write Up4 48 $1,560.00Total Structural & Enclosure Labor 0 0 20 16 0 0 0 0 0 0 0 36 7,020.00$ TOTAL OAC LABOR0 23 104 16 32 6 0 0 0 0 0 181 $32,520.00 Task No.Item Task (Scope of Services)J - 16February 18, 2020 EXHIBIT BEXPENSES: ExpensesItem Quantity Unit $/mile Mileage Parking Ferry Per Diem Markup Cost1.1 Travel 3 EA 0.575 166 $0.00 $15.00 $30.001.1 $463.491.8 Travel1EA0.575 166 $0.00 $15.00 $30.001.1 $154.50 TOTAL EXPENSES$617.98SUBCONSULTANTS:SubcontractSubcon.AmountMarkup Cost1.0 Lindberg Architects$15,1801.1 $16,698.001.0 Hunt Engineering$16,6051.1 $18,265.501.0 Zenovic & Associates$8,0001.1 $8,800.001.0 Roen Associates$13,7401.1 $15,114.001.0 Comgroup$3,0001.1 $3,300.00 TOTAL SUBCONSULTANTS$62,177.50Total - Labor$32,520.00Total - Expenses$617.98Total - Subconsultants$62,177.50ROUNDED TOTAL - $95,400.00Notes:1See Exhibit B for scope and assumptions dated February 11, 2020J - 17February 18, 2020 1 Date: February 18, 2020 To: City Council From: Brian S. Smith, Chief of Police Subject: PenCom and Jeff Com 911 data merge/ Tyler Tech. Contract Amendment Background/Analysis: PenCom became a Tyler (formerly New World Systems) customer in 1995 with the purchase of the National Crime Information Center (NCIC) module. In 2008 the City of Port Angeles and the 17 agency PenCom Advisory Board authorized the contract with New World and the deployment of New World software for CAD, LERMS and Mobile Data. On October 21, 2008 New World was established by City Council Resolution 17-08 as a sole source contractor. In 2014 PenCom upgraded the CAD with the purchase of New World Decisions Support software. JeffCom 911 is also a Tyler (New World) software user for CAD, LERMS and Mobile Data. In 2019 PenCom and JeffCom 911 began the process that would allow the CAD and LERMS data for both counties to be merged into a modern windows-based platform. The work needed in both counties to prepare that data has been completed. The current LERMS and CAD Microsoft platforms for both counties have reached end of life and must be replaced. The next phase of the project is estimated to take 18 months and when completed will have the CAD and LERMS data between both counties fully integrated. PenCom and JeffCom911 will be able to back each other up during emergencies and share resources during routine operations. A 911 dispatch console in Clallam County and a console in Jefferson County will have the same mapping, agency run cards and local information available for any area in both counties. This will allow the sharing of resources between the centers and a truly redundant system Summary: This 18 month project will merge the data from our current law enforcement records (LERMS) and computer aided dispatch (CAD) systems for both the Clallam and Jefferson County 911 Centers. It is in the PenCom CFP for 2019-2024, has been approved by the PenCom Advisory Board. This proposed amendment to the existing Tyler contract is for CAD and CAD licensing. The amendment to each of the sole source Tyler Technology contracts (in one document) will be signed by the Port Angeles Police Department (City of Port Angeles), the Clallam County Sheriff’s Office and JeffCom 911 to authorize the CAD upgrade project. This project once completed will allow PenCom and JeffCom 911 staff to fully receive calls for service and dispatch the calls in either county using all the tools available in CAD and information from LERMS in both counties. Officers in both counties will also have immediate access to complete LERMS data from Clallam and Jefferson Counties. Budget: The project will be funded by 1/10 of 1% Emergency Communications Tax allocated for PenCom capital expenditures. Per agreement 2/3 of the overall $206,330 project cost (or $137,552.) is allocated to PenCom (the City of Port Angeles) and $68,776 is allocated to JeffCom 911. A copy of the cost allocation agreement is attached. Recommendation: Authorize the City Manager to sign the agreement to amend the current J - 18February 18, 2020 2 backup. Officers from both counties will have immediate access to information on Mobile Data that was previously separated by the two systems. This shared data will also offer savings to the dispatch centers in both counties in that the cost of the software upgrade and the associated hardware and licenses will be shared between both 911 centers. This proposed amendment to the existing Tyler contract is for CAD and CAD licensing. It does not change licensing for LERMS, Mobile, Jail and other parts of the existing contract. Budget: The City Capital Facilities Plan approved by City Council lists this project. PenCom and JeffCom911 have agreed to a 2/3 and 1/3 cost split between the counties for the $206,330 project. The PenCom share is $137,552 and will be funded by 1/10 of 1% Emergency Communications Tax that has been allocated for PenCom capital expenditures. Attached along with the amended Tyler Technologies contract agreement for this project is a cost share agreement between PenCom and JeffCom911. J - 19February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc AMENDMENT This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc., a Delaware corporation with offices at 840 West Long Lake Road, Troy, MI 48098 (“Tyler”) and the City of Port Angeles, with offices at 321 E 5th St, Port Angeles, WA 98362 (“Client”). WHEREAS, Tyler and the Client are parties to a License Agreement with an effective date of March 31, 1998 (the “Agreement”); WHEREAS, Tyler and Clallam County, WA (“Clallam County”) are parties to a License Agreement with an effective date of October 27, 1998 (the “Clallam County Agreement”); WHEREAS, Tyler and Jefferson County 911, Washington (“Jefferson County 911”) are parties to a License Agreement with an effective date of March 7, 2011 (the “Jefferson County 911 Agreement”); WHEREAS, Tyler and Client now desire to amend the Agreement and allow Jefferson County 911, Clallam County and Client to consolidate their respective systems and services by adding software and services to the Agreement and discontinuing maintenance under the Clallam County Agreement and the Jefferson County 911 Agreement; NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows: 1. The “Deleted Standard Software” set forth in Exhibit 1, Schedule 1, shall be removed from the Agreement, and Client’s license thereto shall cease when the replacement Tyler Software set forth in Exhibit 1 and identified as Enterprise Upgrade (“Replacement Standard Software”) and hereby added to the Agreement has been moved to a live production environment. Project management, implementation and training services associated with the upgrade will be provided according to the terms of Exhibit 2 and Schedule 1 to Exhibit 2. 2. The following payment terms shall apply: a. Additional software fees as set forth in Exhibit 1 will be invoiced 100% on the Amendment Effective Date. b. Associated maintenance and support fees (including Esri) for the Replacement Standard Software will remain unchanged from the Deleted Standard Software. Associated maintenance and support fees for any additional Tyler Software listed in Exhibit 1 will be invoiced on a pro rata basis for the period beginning on the first day of the month following the Amendment Effective Date through the end of the current maintenance term and thereafter in a lump sum amount together with Client’s then-current maintenance and support fees for previously licensed software. On an annual basis thereafter, Tyler will invoice Client its then-current annual maintenance and support fees. c. Additional Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Amendment Investment Summary. d. Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. Project Management services, if any, will be billed monthly in arrears, beginning on the tenth day of the month immediately following the Amendment Effective Date. e. Conversions: Fixed-fee conversions are invoiced 50% upon acceptance of the Conversion Analysis Document, and 50% upon initial delivery of converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services J - 20February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc delivered on a time and materials basis. f. Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading. g. Travel expenses shall be invoiced as incurred, as applicable. 3. The following agencies will be authorized users under the Agreement: • Jamestown Fish & Game • Olympic National Park • CCFD#1 • CCFD#2 • CCFD#3 • CCFD#4 • CCFD#5 • CCFD#6 • La Push Fire Department • Forks Ambulance • Port Angeles Fire Department • Port Angeles Police Department • Clallam County Sheriff • Jefferson County Sheriff • Brinnon Fire Department • Discovery Bay Fire Rescue • East Jefferson Fire Rescue • Jefferson County Emergency Management • Jefferson County Sheriff's Department • Port Ludlow Fire and Rescue • Port Townsend Police Department • Quilcene Volunteer Fire • Forks Police Department • La Push Tribal Police Department • Lower Elwha Klallam Tribal Police Department • Sequim Police Department 4. Tyler and Client acknowledge that Jefferson County 911 and Clallam County may discontinue maintenance under the Jefferson County 911 Agreement and the Clallam County Agreement by way of addenda attached to this Amendment. 5. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect. [SIGNATURES ON NEXT PAGE] J - 21February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Amendment as of the date of signature of the last party to sign as indicated below. Tyler Technologies, Inc. City of Port Angeles, WA By: By: Name: Name: Title: Title: Date: Date: Acknowledged by: Jefferson County 911 (WA) By: Name: Title: Date: Acknowledged by: Clallam County, WA By: Name: Title: Date: J - 22February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Exhibit 1 Amendment Investment Summary The following Amendment Investment Summary details the software, products, and services to be delivered by us to you under the Agreement. This Amendment Investment Summary is effective as of the Amendment Effective Date. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK J - 23February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc J - 24February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc J - 25February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc J - 26February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc J - 27February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Exhibit 1 Schedule 1 Deleted Standard Software DELETED STANDARD SOFTWARE CAD (Workstations included in CAD Base - 6) New World MSP Combined LE/Fire/EMS CAD Additional New World MSP Software for Computer Aided Dispatch - CAD AVL - Service Vehicle Rotation (Wrecker, Ambulance) - CAD Mapping - Web CAD Monitor New World MSP Third Party CAD Interface Software - New World CAD to New World CAD Interface - CAD Paging Interface - E-911 Interface - New World State/NCIC Interface - On-Line CAD Interface to State/NCIC - Encoder Interface - Fire Records Interface (one-way interface; CAD closed incidents) Additional CAD Workstations - 3 workstations Port Angeles Police, WA J - 28February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Exhibit 2 Upgrade Services 1. Project Management Services We shall act as Project Manager to assist you in implementing the Tyler Software. Project Management Services include: a) Developing an Implementation Plan; c) Providing revised Implementation Plans (if required); d) Providing monthly project status reports; and e) Facilitating project status meetings • a project review (kickoff) meeting at your location • progress status meeting(s) during implementation via telephone conference or at your location; and • a project close-out meeting at your location to conclude the project. f) Consultation with other vendors or third parties, if necessary. 2. Implementation and Training Support Services Implementation and training support services have been allocated for this project as described in the Amendment Investment Summary. Avoiding or minimizing custom or modified features will aid in keeping the support costs to the amount allocated. The recommended implementation and training support services include: a) implementation of the Tyler Software; and b) Training you or assisting with your training on the Tyler Software . The project management, implementation and training support services provided by us may be performed at your premises and/or at our headquarters in Troy, Michigan (e.g., portions of project management are performed in Troy). We make all reasonable efforts to schedule our personnel for travel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 3. Interface and/or Fixed Installation Services We shall provide interface and/or fixed installation services as described in the Amendment Investment Summary. Our GIS implementation services are to assist you in preparing the required GIS data for use with the Tyler Software. At a minimum, you will be required to provide an accurate street centerline layer and the appropriate polygon layers needed for Unit Recommendations and Run Cards in an industry standard ESRI file format (Personal Geodatabase, File Geodatabase, Shape Files). You are responsible for having clearly defined boundaries for Police Beats, EMS Districts and Fire Quadrants. If necessary, we will assist you in creating the necessary polygon layers (Police Beats, EMS Districts and J - 29February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Fire Quadrants) for Unit Recommendations and Run Cards. We are not responsible for the accuracy of or any ongoing maintenance of the GIS data used within the Tyler Software. 4. Hardware Quality Assurance Service We shall provide Hardware Systems Assurance of your server(s). a) Hardware Quality Assurance Services (Standard Environment): Hardware Systems Assurance and Software Installation: - Assist with High Level System Design/Layout - Validate Hardware Configuration and System Specifications - Validate Network Requirements, including Windows Domain - Physical Installation of our Application Servers - Install Operating System and Apply Updates - Install SQL Server Standard and Apply Updates - Install New World Applications Software and Apply Updates - Establish Base SQL Database Structure - Install Anti-Virus Software and Configure Exclusions - Install Automated Backup Software and Configure Backup Routines - Configure System for Electronic Customer Support (i.e. NetMeeting) - Tune System Performance Including Operating System and SQL Resources - Provide Basic System Administrator Training and Knowledge Transfer - Document Installation Process and System Configuration J - 30February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Exhibit E Schedule 2 Data File Conversion Assistance We will provide conversion assistance to you to help convert the existing data files specified below. If additional files are identified after contract execution, estimates will be provided to you prior to us beginning work on those newly identified files. General 1. This conversion effort includes data coming from one unique database or source, not multiple sources. 2. No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort. Any data cleansing, removal of duplicate records, or editing must take place by you prior to providing the data to us. Our Responsibilities 1. We will create and provide you with a conversion design document for signoff prior to beginning development work on the data conversion. No conversion programming by us will commence until you approve this document. 2. We will provide the data conversion programs to convert your data from a single data source to the Tyler Software for the specified files that contain 500 or more records. 3. As provided in the approved project plan for conversions, we will schedule on-site trips to your location in order to conduct the following: a. Conversion Analysis, b. Assistance for Mapping and Testing, and c. Conversion Go-Live Implementation and Support You will be responsible for travel expenses as set forth in the Invoicing and Payment Policy. 4. We will provide you up to three (3) test iterations of converted data. One test iteration consists of: a. Running a conversion test in your test environment, b. Your reviewing a conversion test and responding in writing to us (see Client responsibilities paragraph 3 below), c. We correct or otherwise respond to issues discovered and reported by you, d. We will conduct internal testing to verify corrections, and e. Both parties planning for the next test iteration and/or the live implementation. 5. Tyler will provide warranty coverage for any conversion-procedure-related issue reported by Client to Tyler within thirty (30) days after the conversion is run in the live database. J - 31February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Client Responsibilities 1. Provide a current copy of the databases to be converted in one of the following formats: a. Microsoft SQL Server database b. Microsoft Access database c. Microsoft Excel spreadsheet d. An ASCII format delimited text file, including embedded column headers and text delimiters. 2. You will respond to each test iteration in writing, on a form provided by us, either: a. Indicating acceptance that the Data Conversion Process is ready for the final conversion, or b. Indicating a list of changes that need to be applied to the Data Conversion Process for the next test iteration. Up to three (3) test iterations are provided as part of the Data Conversion P rocess. After the third (3rd) test iteration, you shall pay our then-current flat fee for each additional test iteration. You will promptly review each test iteration when delivered by us. Prompt review by you will reduce the likelihood that a need for additional test iteration(s) may arise due to an extended delay between delivery of a test iteration and its review. 3. If available, provide a data dictionary (data descriptors) of the databases being converted. 4. As provided in the project plan for conversions, you will provide a dedicated resource in each application area to focus on conversion mapping and testing. This includes dedicating a support person(s) whenever our staff is on site regarding conversions. Roughly a one to one ratio exists for your commi tment and our commitment. You understand that thorough and timely testing of the converted data by your personnel is a key part of a successful data conversion. 5. You agree to promptly review and signoff on both the conversion design document, and on the f inal conversions after appropriate review. Only one data source will be converted for each of the files described in the Investment Summary, unless otherwise noted. J - 32February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Discontinuance of Maintenance Addendum Jefferson County 911 (WA) DELETED STANDARD SOFTWARE CAD (Workstations included in CAD Base - 6) New World MSP Combined LE/Fire/EMS CAD Additional New World MSP Software for Computer Aided Dispatch - BOLOs - CAD AVL - Data Analysis/Crime Mapping/Management Reporting - Service Vehicle Rotation (Wrecker, Ambulance) - CAD Mapping - Web CAD Monitor New World MSP Third Party CAD Interface Software - New World CAD to New World CAD Interface - CAD Paging Interface - E-911 Interface - New World State/NCIC Interface - On-Line CAD Interface to State/NCIC - Encoder Interface - Fire Records Interface (one-way interface; CAD closed incidents) Additional CAD Workstations - 5 workstations Jefferson County Sheriff's Office, WA Effective when the Replacement Standard Software in Exhibit A has been moved to a live production environment, Jefferson County 911 requests that the above-listed products will be removed from the Jefferson County 911 Agreement, and Jefferson County 911’s license thereto shall cease. Jefferson County 911 will no longer receive software updates, “bug fixes”, services or telephone support for the above-listed products under the Jefferson County 911 Agreement. Jefferson County 911 acknowledges that, if it decides to later utilize the listed products, it must either pay for the products at then-current pricing or remit payment for support fees that would have been due if the products had remained in continual use. _______________________________________ Authorized Representative _______________________________________ Printed Name and Title _______________________________________ Date J - 33February 18, 2020 Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30).doc Discontinuance of Maintenance Addendum Clallam County, WA DELETED STANDARD SOFTWARE CAD (Workstations included in CAD Base - 6) New World MSP Combined LE/Fire/EMS CAD Additional New World MSP Software for Computer Aided Dispatch - BOLOs - CAD Auto Routing - CAD AVL - Data Analysis/Crime Mapping/Management Reporting - Hydrant Inventory - Service Vehicle Rotation (Wrecker, Ambulance) - CAD Mapping - Web CAD Monitor New World MSP Third Party CAD Interface Software - New World CAD to New World CAD Interface - CAD Paging Interface - E-911 Interface - New World State/NCIC Interface - On-Line CAD Interface to State/NCIC - Pictometry Interface - Pre-Arrival Questionnaire Interface (0 questionnaire(s)) - Encoder Interface - Fire Records Interface (one-way interface; CAD closed incidents) - Web EOC - Telestaff Interface (one-way interface; update to staffing in CAD) - ePCR Interface (supports ImageTrend) - PulsePoint Interface Clallam County Sheriff's Office Effective when the Replacement Standard Software in Exhibit A has been moved to a live production environment, Clallam County requests that the above-listed products will be removed from the Clallam County Agreement, and Clallam County’s license thereto shall cease. Clallam County will no longer receive software updates, “bug fixes”, services or telephone support for the above-listed products under the Clallam County Agreement. Clallam County acknowledges that, if it decides to later utilize the listed products, it must either pay for the products at then-current pricing or remit payment for support fees that would have been due if the products had remained in continual use. _______________________________________ Authorized Representative _______________________________________ Printed Name and Title _______________________________________ Date J - 34February 18, 2020 COST SHARING AGREEMENT FOR CAD UPDATE This Agreement (hereinafter “Agreement”) is made and entered into by and between Jefferson County 911 (hereinafter “JeffCom”), and the City of Port Angeles (hereinafter “City”), who are collectively referred to as the “parties” to this Agreement. WHEREAS, Taylor Technologies (Tyler) has provided licenses for computer aided dispatch (CAD) equipment, software, and services to the City of Port Angeles since 1998 and to JeffCom since 2011; and WHEREAS, Tyler, JeffCom, and the City, by separate agreements, have agreed to amend their existing agreements and to allow JeffCom and the City to consolidate their respective systems and services by adding CAD new equipment, software, and services Tyler provides to the City and JeffCom; and WHEREAS, the City and JeffCom are amending their respective agreements with Tyler to unify CAD services provision and maintenance under a single agreement (the Tyler Amendment-Port Angeles WA-CAD Enterprise Migration-JW 2.11.20 (2019-27390-2 7.30)) (hereafter “the CAD Services Update”) which shall be administered by the City; and WHEREAS, the cost of the CAD Services Update is $206,330; and WHEREAS, the City and JeffCom have agreed to share the cost of the CAD Services Update based upon their proportionate use of the CAD services; NOW, THEREFORE the parties agree and covenant as follows 1) The City shall administer the agreement with Tyler and shall pay the cost of the CAD Services Update in the amount of $206,330. 2) JeffCom shall, upon receipt of invoice from the City, reimburse the City in the amount of $68,776. for its share of the CAD Services Update. 3) As and when requested by Tyler or the City, JeffCom shall cooperate fully with the City and Tyler in installing, connecting, testing, and implementing the CAD Services Update . 4) This Agreement contains the entire understanding between the parties and supersedes any prior understandings and agreements between the parties with respect to the subject matter hereof. There are no other representations, agreements, arrangements or understandings, verbal or written, between and among the parties relating to the subject matter of this agreement. J - 35February 18, 2020 5) This Agreement is not intended to, and shall not be construed to change, alter or amend any of the separate agreements between Tyler Technologies and the City or Tyler Technologies and JeffCom. City of Port Angeles WA By:___________________________________________________ Name:________________________________________________ Title:_________________________________________________ Date:_________________________________________________ JeffCom 911 By:___________________________________________________ Name:________________________________________________ Title:_________________________________________________ Date:_________________________________________________ J - 36February 18, 2020 JAN Total NEW CONSTRUCTION    00 $0.00 ‐$                 REPAIR AND ALTERATION 5 5 $157,810.00 157,810$        NEW CONST.    00 $0.00 ‐$                 REPAIR AND ALTERATION 0 0 $0.00 ‐$                 NEW CONSTRUCTION    0 ‐$                 REPAIR AND ALTERATION 0 0 $0.00 ‐$                 NEW MULTI FAMILY         00 $0.00 ‐$                 NEW MANUFACTURED HOME    00 $0.00 ‐$                 NEW SINGLE FAMILY RESIDENCE  11 $410,000.00 410,000$        NEW ACCESSORY STRUCTURE  00 $0.00 ‐$                 REPAIR AND ALTERATION 39 39 $342,646.00 342,646$        11 $0.00 ‐$                 Total:46 46 $910,456.00 910,456$        3 3 DEMOLITION AND MOVING     CERTIFICATES OF OCCUPANCY Public 2020 Building Report  Comm.  Ind.  Res. L - 1February 18, 2020