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HomeMy WebLinkAboutUAC Packet 092419Utility Advisory Committee City Council Chambers Port Angeles, WA 98362 September 24, 2019 3:00 p.m. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes for June - August, 2019 IV. Late Items V. Public Comment – The Utility Advisory Committee desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two (2) minutes. (Taken from Council Rules of Procedure Section 12). VI. Discussion Items: A. Stormwater Education and Outreach Services – Interlocal Agreement with Kitsap Co. B. 2019 Neighborhood Sewer Rehabilitation, WW0618 C. Proposed Adjustments to the 2020 Utility Rates VII. Information Only Items: VIII. Next Meeting Date: October 8, 2019 IX. Adjournment pg. 1 I. Call To Order Vice Chair William Atkinson called the meeting to order at 3:02 pm. II. Roll Call UAC Assigned Councilmembers Present: Deputy Mayor Kate Dexter, Councilmember Lindsey Schromen- Wawrin UAC Members Present: Vice Chair William Atkinson, Mattias Järvegren UAC Members Absent: Councilmember and Chair Cherie Kidd, Laura Dodd, Rob Feller, Paul Collins Staff Present: Gregg King, Shailesh Shere, Jonathan Boehme, Jason Hart, David Freed, William Bloor, Marian Bodart, Diana Bagwell, and Michelle Hale Others Present: Three Citizens III. Approval Of Minutes Lindsey Schromen-Wawrin moved to approve the May 14, 2019 minutes, amended to change verbiage from “request a motion” to “moved”. Deputy Mayor Kate Dexter seconded the motion. Motion carried 4-0. IV. Late Items: None V. Public Comment: Port representatives (Chris Hartman and Jesse Waknitz) were concerned the proposed Local Limits would not be achievable at the Port’s newly constructed Marine Trades Industrial Park boat washdown facility. VI. Discussion Items: A. 2019 Landfill Beach Nourishment, Contract CON 2019-28 Jonathan Boehme, City Engineer and Deputy Director of Engineering, provided history into the annual Landfill Beach Nourishment project and the Shoreline Permit requirements. Jonathan Boehme is requesting UAC endorse the design strategy for the 2019 Landfill Beach UTILITY ADVISORY COMMITTEE MEETING City Council Chambers Port Angeles, WA 98362 June 11, 2019 3:00p.m pg. 2 Nourishment and for UAC to provide a favorable recommendation to City Council for the award of a 2019 construction contract in an amount not to exceed $55,000. Lindsey Schromen-Wawrin moved to provide a favorable recommendation to City Council for the award of a 2019 construction contract in an amount not to exceed $55,000. Seconded by Kate Dexter. Motion carried 4-0. Lindsey Schromen-Wawrin moved to endorse the design strategy for 2019 Landfill Beach Nourishment, Project CON-2019-28, with the addition to reevaluate the design strategy in collaboration with the state for future years. Seconded by Kate Dexter. Motion carried 4-0. B. Changes to Wastewater Utility Port Angeles Municipal Code Deputy Director of Water & Wastewater Jason Hart is proposing to make small changes to the Wastewater Utility Port Angeles Municipal Code. Jason Hart introduced David Freed, Wastewater Pretreatment Specialist, who detailed the sections of the code that required updating. These sections included Upper pH discharge limit; Grease Interceptors & Garbage Disposals; National Pretreatment Standards; Dilution & Mass-Based and/or Concentration- Based Limits; Local Limits; and Typographical error. Discussion was held regarding the concerns of businesses around the proposed local limits changes. The local limits of the PAMC will be added as an agenda item to the next UAC meeting. Kate Dexter moved to forward a favorable recommendation to City Council to adopt the upper pH discharge limit, grease interceptors and garbage disposals, national pretreatment standards, dilution and mass-based and/or concentration-based limits, typographical error and not local limits for the recommended municipal code updates and to make minor modifications as needed. Lindsey Schromen-Wawrin seconded the motion, recognizing that there should be a larger discussion around local limits. Motion carried 4-0. VII. Informational Only Items: A. Stage I Water Shortage Declaration Power Resource Manager Gregg King stated that Governor Inslee has declared a drought emergency for Clallam County. City of Port Angeles staff are implementing Stage I Water Shortage Declaration. City Manager will be presenting the declaration to City Council. VIII. Next Meeting Date: July 9, 2019 IX. Adjournment: 4:28pm ___________________________ __________________________________ Chair Cherie Kidd Diana Bagwell, Administrative Specialist II pg. 3 I. Call To Order Councilmember and Chair Cherie Kidd called the meeting to order at 3:00 pm. II. Roll Call UAC Assigned Councilmembers Present: Deputy Mayor Kate Dexter, Councilmember and Chair Cherie Kidd, Councilmember Lindsey Schromen-Wawrin UAC Members Present: Vice Chair William Atkinson, Paul Collins UAC Members Absent: Laura Dodd, Mattias Järvegren Staff Present: Gregg King, Thomas Hunter, Jonathan Boehme, Lucio Baack, MarySue French, Jason Hart, David Freed, William Bloor, Marian Bodart, Diana Bagwell, and Yvette Nichols Others Present: 1 Citizen III. Change in UAC Membership Rob Feller resigned from his role on the Utility Advisory Committee. Replacement nominations will be forthcoming. IV. Approval Of Minutes Councilmember Lindsey Schromen-Wawrin moved to approve the June 11, 2019 minutes at the next Utility Advisory Committee, amended to reflect the Port’s concerns during Public Comment. Vice Chair William Atkinson seconded the motion. Motion carried 5-0. V. Late Items: None VI. Public Comment: None VII. Discussion Items: A. Elwha Water Treatment Plant – Engineering Services (PSA-2019-21) The City formally accepted transfer of the Elwha Water Facility from the National Parks Service (NPS) on August 1, 2018. In order for the City to effectively maintain and operate the UTILITY ADVISORY COMMITTEE MEETING City Council Chambers Port Angeles, WA 98362 July 09, 2019 3:00p.m pg. 4 facility on a long-term basis, the City requires professional engineering expertise. Jacobs Engineering Group has been selected as the most qualified firm to provide these services. Deputy Mayor Kate Dexter moved to forward a favorable recommendation to the City Council to authorize the City Manager to sign the Elwha Water Facility – Engineering Services Professional Services Agreement with Jacobs Engineering Group in the amount not to exceed $150,000, and to make minor modifications to the agreement as necessary. Seconded by Paul Collins. Motion carried 5-0. B. Follow-up to Wastewater Port Angeles Municipal Code Deputy Director of Water & Wastewater Jason Hart proposed updating several sections of the City’s municipal code related to the chromium limit in the City Wastewater Utility Municipal Code. Updates to all other local limits will be delayed while the City gathers information and analyzes the results. Councilmember Lindsey Schromen-Wawrin moved to forward a favorable recommendation to City Council to adopt the following updated municipal code: 13.06.045, subsections A (chromium only), B, & D. Seconded by Vice Chair William Atkinson. Motion carried 5-0. VIII. Informational Only Items: A. Morse Creek FERC License Surrender Update On August 18, 2015 the City Council declared the Morse Creek Hydroelectric Project surplus to the City’s needs. Since then, the City has been working through the lengthy process of removing the project from contracts and surrendering licenses from federal agencies. IX. Next Meeting Date: August 13, 2019 X. Adjournment: 3:42pm ___________________________ __________________________________ Chair Cherie Kidd Diana Bagwell, Administrative Specialist II pg. 5 I. Call To Order Councilmember and Chair Cherie Kidd called the meeting to order at 3:00 pm. II. Roll Call UAC Assigned Councilmembers Present: Councilmember and Chair Cherie Kidd, Councilmember Lindsey Schromen-Wawrin (3:36 pm) UAC Members Present: Vice Chair William Atkinson, Mattias Järvegren UAC Members Absent: Deputy Mayor Kate Dexter, Paul Collins, Laura Dodd Staff Present: Gregg King, Thomas Hunter, Jonathan Boehme, Sarina Carrizosa, MarySue French, Shailesh Shere, Corey Delikat, William Bloor, Marian Bodart, Diana Bagwell, and Michelle Hale Others Present: 3 Citizens including Councilmember Jim Moran III. Approval Of Minutes Mattias Järvegren moved to approve the June 11, 2019 minutes. Vice Chair William Atkinson seconded the motion. Motion carried 3-0. IV. Late Items: None V. Public Comment: None VI. Discussion Items: A. Electric Cost of Service Analysis (COSA) Methodology Revenue & Capital Financial Officer MarySue French presented in detail the Electric Utility COSA for a final review of the methodology that will be used to calculate future electric rates. This methodology option, including any UAC recommendations, will be presented to City Council on August 27, 2019. Discussion was held and Director of Public Works Thomas Hunter suggested that a glossary of terms be included for council presentation. UTILITY ADVISORY COMMITTEE MEETING City Council Chambers Port Angeles, WA 98362 August 13, 2019 3:00p.m pg. 6 Vice Chair William Atkinson moved to forward a favorable recommendation with administrative changes to City Council for the adoption of the Electric Utility COSA methodology. Seconded by Mattias Järvegren. Motion carried 4-0. VII. Informational Only Items: None VIII. Next Meeting Date: September 10, 2019 IX. Adjournment: 4:10pm ___________________________ __________________________________ Chair Cherie Kidd Diana Bagwell, Administrative Specialist II pg. 7 Date: September 24, 2019 To: Utility Advisory Committee From: Lucio Baack P.E., Civil/Utility Engineer II Subject: Stormwater Education and Outreach Services – Interlocal Agreement with Kitsap County Background / Analysis: The Western Washington Phase II Municipal Stormwater NPDES Permit requires permittees to conduct stormwater education and outreach activities designed to: • build general awareness about methods to address and reduce impacts from stormwater runoff, • effect behavior change to reduce or eliminate actions causing or contributing to adverse stormwater impacts, and • create stewardship opportunities to encourage community engagement in addressing the impacts from stormwater runoff. Permittees may choose to meet these requirements individually or as a member of a regional group. Kitsap County and the Cities of Port Angeles, Poulsbo, Bremerton, Bainbridge Island, Port Orchard, and Gig Harbor have worked since 2012 to jointly develop, implement, and fund NPDES Municipal- Stormwater-Permit-required outreach via ILAs. This group assumed the name of West Sound Stormwater Outreach Group (WSSOG), to represent the regional scope and to align with similar groups across Puget Sound under the Stormwater Outreach for Regional Municipalities (STORM) umbrella. It is in the City’s best interest to continue to participate in this regional group; the City does not have the available engineering, social marketing staff, or expertise to achieve these NPDES requirements. Without this ILA, the City would be compelled to hire additional staff and/or consultants rather than spread costs among municipalities. The City’s current ILA with Kitsap County has an annual cost of $11,474 and expires on December 31, 2019. Increased staff costs will add $735 per year. The proposed annual cost per jurisdiction is based on relative population, each jurisdiction’s contribution to the ILA are summarized below: Summary: The City of Port Angeles Phase II Municipal Stormwater NPDES Permit (Permit) requires the City to develop a stormwater education and outreach program individually, or as a member of a regional group. The proposed Interlocal Agreement (ILA) with Kitsap County allows the City to economically satisfy this Permit requirement. The ILA brings together a consortium of stormwater permit jurisdictions on the Olympic Peninsula, and leverages Kitsap County staff to develop effective outreach programs and literature to be used by the West Sound Stormwater Outreach Group (WSSOG). Since 2012, the City has successfully partnered with Kitsap County to meet this permit requirement. Funding: Funds are included in the draft 2020 budget for the Stormwater Utility, Professional Services line (406-7412-538-4150) in the amount of $12,209. The 3-year agreement has a total not to exceed amount of $36,627 for 2020 through 2022. Recommendation: It is requested the UAC provide a favorable recommendation to City Council to authorize the City Manager to sign the 3-year Interlocal Agreement with Kitsap County with an annual amount not to exceed $12,209 and a total amount not to exceed $36,627, and to make minor modifications to the agreement, as necessary. UTILITY ADVISORY COMMITTEE MEMO pg. 8 Table 1: Summary of 2020 Interlocal Agreement Annual Costs Jurisdiction Population Est. 2019 (OFM) Relative Population Annual Cost per Jurisdiction Unincorporated Kitsap County 177,930 59.2% $74,903 Bremerton 42,080 14.0% $20,214 Bainbridge Island 24,520 8.2% $12,822 Port Angeles 19,620 6.5% $12,209 Port Orchard 14,390 4.8% $9,468 Poulsbo 11,180 3.7% $9,421 Gig Harbor 10,770 3.6% $8,934 TOTAL 300,490 100.0% $147,972 Funding Overview: Funds are included in the draft 2020 budget for the Stormwater Utility Professional Services line (406-7412-538-4150) in the amount of $12,209. The 3-year agreement has a total not to exceed amount of $36,627 for 2020 through 2022. pg. 9 EXHIBIT A: WEST SOUND STORMWATER OUTREACH GROUP Scope of Work & Budget for 2020–2022 Kitsap County and the Cities of Poulsbo, Bremerton, Port Orchard, and Gig Harbor have been working to jointly develop, implement, and fund NPDES Municipal Stormwater Permit-required outreach via interlocal agreements since 2008. With the additions of Bainbridge Island and Port Angeles in 2012, the group assumed the name of West Sound Stormwater Outreach Group (WSSOG), to represent the regional scope and to align with other similar groups across Puget Sound under the Stormwater Outreach for Regional Municipalities (STORM) umbrella. A. GOALS, OBJECTIVES, AND TASKS Goals: 1. Work cooperatively to help meet the requirements for compliance with NPDES Phase II Municipal Stormwater Permit Section S5.C.1, Public Education and Outreach, through the implementation of “education and outreach program[s] designed to: o Build general awareness about methods to address and reduce impacts from stormwater runoff; o Effect behavior change to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts; and, when possible, o Create stewardship opportunities that encourage community engagement in addressing the impacts from stormwater runoff.”1 2. Realize cost savings and increase municipal resource efficiency by sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication. 3. Jointly work to help fulfill education and outreach requirements of local Total Maximum Daily Loads (TMDLs), also known as Water Pollution Cleanup Plans. 4. Benefit citizens of the West Sound region by providing consistent outreach and messaging. 5. Gain enhanced access to federal, state, and other financial and technical support through coordination among Permittees with adjoining or shared geographic areas. Objectives & Tasks: Objective 1 Develop and adhere to an annual work plan for each year of this interlocal agreement. Task 1.1 Jointly develop a work plan for each year by January 31 of 20 20, 2021, and 2022. 1 Washington State Department of Ecology, Western Washington Phase II Municipal Stormwater Permit (2019) p.14. pg. 10 Objective 2 Build on existing successful efforts by maintaining elevated awareness levels and environmentally positive behavior trends for one target audience and behavior selected during the previous Permit term (pet owners/proper disposal of pet waste). Task 2.1 Review available survey results to determine impact of existing outreach efforts. Task 2.2 Continue to achieve sustained awareness and practice of proper pet waste management.  Continue to implement the Pet Waste in Public Places campaign, including a strategy for continued awareness and behavior adoption for the current Permit term using adaptive management as necessary, promoting maintenance of the Mutt Mitt Program and supporting growth where indicated.  Encourage home scooping through distribution of the “We Scoop” stickers at select events. When appropriate, run ads that encourage scooping at home. Objective 3 Design a social marketing campaign with built-in evaluation protocols for one new target audience and behavior (DIY homeowners with kids or pets/using safer yard care products). Task 3.1 Develop a campaign strategy based on previously performed or locally available and applicable research that includes an evaluation plan with specific, measurable, and achievable outcomes. Revise as necessary based on emerging issues, opportunities, and evaluation results. Objective 4 Implement the social marketing campaign designed in Objective 3. Task 4.1 Test the campaign strategy on a small segment of the population, using focus groups and/or pilot studies to refine and reevaluate the strategy. Task 4.2 Implement the campaign across the community, assessing effectiveness at proper intervals, documenting progress, and changing the campaign strategy as necessary to achieve defined outcomes. Task 4.3 Continue the program at an appropriate level once measurements indicate increased adoption of the behavior in the target audience. Objective 5 Use adaptive management to refine programs and direct education and outreach resources most effectively. Task 5.1 Take advantage of mutually beneficial outreach opportunities that fall within the NPDES Permit-required scope of audiences and behaviors, regardless of prioritization ranking. Task 5.2 Seek opportunities to share among member jurisdictions the existing outreach efforts to audiences not prioritized within the WSSOG activities, such that these efforts are beneficial to all members. Task 5.3 Pursue grants and other funding opportunities as available and appropriate. pg. 11 Objective 6 Represent the WSSOG on larger regional stormwater outreach efforts through participation as a contributing member of STORM and the Puget Sound Starts Here (PSSH) campaign development team. Task 6.1 Help implement the STORM Strategic Plan and annual Work Plan to achieve results of use and benefit to the WSSOG. Task 6.2 Promote capacity building among STORM and WSSOG members to raise the caliber of collective outreach in the region. Task 6.3 Support development and implementation of the PSSH awareness campaign in conjunction with on the ground local behavior change programs. Task 6.4 Participate in regional work groups on targeted behaviors (e.g.: Pet Waste, Natural Yard Care, Mobile Businesses, etc.) Objective 7 Track and maintain records of education and outreach activities. Publish an annual summary of activities that is suitable for use in NPDES reporting. B. BUDGET Table 1 shows the annual budget for years 2020 through 2022. The annual Staff Time budget of $56,198 is for 0.5 FTE of a Kitsap County Education & Outreach Coordinator’s time to administer the Interlocal Agreement and manage outreach programs identified in the annual work plan on behalf of the WSSOG. This funding also includes coordination with STORM, the Puget Sound Starts Here campaign development team, ECO Nets, and all associated travel expenses; as well as administrative duties such as financial tracking and management. The annual staff time budget will be shared by all WSSOG jurisdictions in proportion to their relative population size, as shown in Table 1. The annual Outreach Base Programs budget of $82,599 will be used to implement joint programs prioritized by the group and agreed upon for inclusion in the WSSOG annual work plan. This may include activities such as implementation of the Mutt Mitt Program, backyard pet waste outreach, natural yard care outreach, reporting hotline promotion, advertising, local implementation of the Puget Sound Starts Here campaign, outreach collateral development and production, other priority behavior change programs, evaluation/surveys/focus groups/studies, and/or professional services to achieve any of these activities or tasks. The WSSOG will make every effort to minimize actual costs by selecting competitive bids for professional services, and by pursuing grants and other funding sources as available and appropriate. The annual Supplemental Programs Budget was added to accommodate several jurisdictions that expressed a desire for additional outreach support. This allows flexibility for jurisdictions to customize a suite of outreach options to meet the needs of their communities. Rates for elementary classroom lessons were based on County staff time for lesson preparation, teaching time, and travel. Cinema ad rates were based on real charges incurred for similar advertising in 2019. To meet the needs of jurisdictions who utilize biennial budget cycles, year 2020 and years 2021-22 were calculated on separate charts. pg. 12 Table 1. Annual budget for all program elements - 2020. Jurisdiction Population Est. 2019 (OFM) Relative Population Staff Time Budget Base Programs Budget Suppl. Programs Budget Annual Cost per Jurisdiction Programs PSSH & Mutt Mitt BPB Total Unincorp. KC 177,930 59.2% $33,277 $41,626 TBD $41,626 $0 $74,903 Bremerton 42,080 14.0% $7,870 $9,845 $2,500 $12,345 $0 $20,214 Bainbridge Island 24,520 8.2% $4,586 $5,736 $2,500 $8,236 $0 $12,822 Port Angeles 19,620 6.5% $3,669 $4,590 $1,750 $6,340 $2,2001 $12,209 Port Orchard 14,390 4.8% $2,691 $3,367 $2,550 $5,917 $8602 $9,468 Poulsbo 11,180 3.7% $2,091 $2,616 $1,965 $4,581 $2,7503 $9,421 Gig Harbor 10,770 3.6% $2,014 $2,520 $500 $3,020 $3,9004 $8,934 TOTAL 300,490 100.0% $56,198 $70,299 $11,76 5 $82,064 $9,710 $147,972 PSSH & Mutt Mitt column represents a budget guideline for these two items per jurisdiction. 1 Includes funding for 3 months of cinema ads in Port Angeles. 2 Includes funding for 4 elementary school classroom lessons at $215 each in Port Orchard. 3 Includes funding for 6 elementary school classroom lessons at $275 each, and cinema ads in Poulsbo. 4 Includes funding for 3 months of cinema ads in Gig Harbor. Table 2. Annual budget for all program elements – 2021 & 2022. Jurisdiction Population Est. 2019 (OFM) Relative Population Staff Time Budget Base Programs Budget Suppl. Programs Budget Annual Cost per Jurisdiction Programs PSSH & Mutt Mitt BPB Total Unincorp. KC 177,930 59.2% $33,277 $41,626 TBD $41,626 $0 $74,903 Bremerton 42,080 14.0% $7,870 $9,845 $2,500 $12,345 $0 $20,214 Bainbridge Island 24,520 8.2% $4,586 $5,736 $2,500 $8,236 $0 $12,822 Port Angeles 19,620 6.5% $3,669 $4,590 $1,750 $6,340 $2,2001 $12,209 Port Orchard 14,390 4.8% $2,691 $3,367 $2,550 $5,917 $8602 $9,468 Poulsbo 11,180 3.7% $2,091 $2,616 $2,500 $5,116 $2,7503 $9,956 Gig Harbor 10,770 3.6% $2,014 $2,520 $500 $3,020 $3,9004 $8,934 TOTAL 300,490 100.0% $56,198 $70,299 $12,300 $82,599 $9,710 $148,507 PSSH & Mutt Mitt column represents a budget guideline for these two items per jurisdiction. 1 Includes funding for 3 months of cinema ads in Port Angeles. 2 Includes funding for 4 elementary school classroom lessons at $215 each in Port Orchard. 3 Includes funding for 6 elementary school classroom lessons at $275 each, and cinema ads in Poulsbo. 4 Includes funding for 3 months of cinema ads in Gig Harbor. pg. 13 Date: September 24, 2019 To: Utility Advisory Committee From: Rob Feller, Civil/Utility Engineer I Subject: 2019 Neighborhood Sewer Rehabilitation, WW0618 Background / Analysis: City crews performed Close Circuit Television (CCTV) inspections to identify impaired Sanitary Sewer lines. Four locations were found in need of repair, these were prioritized by evaluating for damage potential and likelihood of failure. Once the damaged lines were identified, two repair methods were analyzed for each line: • Open trench with Sanitary Sewer line replacement and • Cure in Place Pipe repair. Cured in Place Pipe (CIPP) is a trenchless pipe rehabilitation process that stabilizes, strengthens and seals the Sanitary Sewers lines. It requires no digging and uses a flexible felt tube impregnated with resin pulled through the line from manhole to manhole. Hot air, hot water or UV systems are used to cure the resin once it is positioned Through the CCTV inspections, four locations were identified as needing repair: 1. 175’ of 6” clay/cement pipe with a severe sag, moderate cracks/fractures, moderate offset joints and damaged side connections. CIPP is not an option for this failure as the pipe slope and position must be corrected. This main services the 300 and 400 block of Peabody St. including City Hall, William Shore Pool, a business park, hair salon and school district administration building. 2. 750’ of approximately 100 year old clay 6” & 8” Sanitary Sewer on 4th/5th Alley between Lincoln and Peabody St. Moderate cracks/fractures, root intrusion, minor offset joints, and failing grout on Summary: On an annual basis, City crews perform Closed Circuit Television (CCTV) inspections of City Sanitary Sewer gravity lines to identify impaired assets, groundwater infiltration and troubleshoot specific operational issues. The 2019 Neighborhood Sewer Rehabilitation CFP project will focus on repairing compromised Sewer Lines identified through CCTV inspections. The following impaired lines are identified for replacement or repair: • Replace 175’ of 6” Sanitary Sewer line on 4th/5th Alley between Lincoln and Chase St.; • Repair in place 750’ of 6” & 8” Sanitary Sewer line on 4th/5th Alley between Lincoln and Peabody St.; • Repair in place 420’ of 24” Sanitary Sewer line on Lincoln St. between 4th/5th alley and 5th/6th alley; and • Repair in place 250’ of 8” Sanitary Sewer line on 4th/5th Alley West of Peabody St. Funding: Funds are available in the approved 2019 budget in the amount of $300,000 in the Wastewater Capital budget account 453-7488-594-6510. Recommendation: It is requested the UAC endorse the repair strategy for the 2019 Neighborhood Sewer Rehabilitation, Project WW-06-18, and forward a favorable recommendation for City Council to award construction contracts. UTILITY ADVISORY COMMITTEE MEMO pg. 14 plugged manholes make this 100 year old section of pipe a risk for failure. Risk of failure paired with high damage potential raised the level of priority for this section. The CIPP lining would start at the end of repair (#1 above) and continue along the side of William Shore Pool, underneath the City of Port Angeles Police Department and City Hall buildings. Failure of this system would be difficult and expensive to repair. 3. 400’ of 24” Sanitary Sewer Main on Lincoln between 4th/5th alley and 5th/6th alley. CCTV inspection found the 24” Clay sanitary sewer line has several sections of moderate to severe cracking. This section of main Sanitary Sewer line services almost all of the City of Port Angeles between the Valley and Peabody creek basins. 4. 250’ of 8” Sanitary Sewer on 4th/5th Alley starting where repair (#2 above) ended and continues to the Peabody St. manhole. Moderate cracking, severe root intrusion, and water infiltration. Future plans of installing a permeable parking lot surface for city hall could cause additional water infiltration along this section. Funding Overview: Funds are available in the approved 2019 budget in the amount of $300,000, in the Wastewater Capital budget account 453-7488-594-6510. pg. 15 !!!!!!!!!!! ! ! ! !!!!!! !!!!! ! !!!!! !!!!!!! ! ! !PPPPXW !(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M!(M'4 4th St Lincoln StLincoln StLincoln St413 - LL140 1093 - LL149 1110 - LL122 1111 - LL1201112- LL121 1113 - LL119 1114 - LL1391159 - LL118 1323- LL113 1324 - 1890 - LL1471891 - LL146 1892 - LL148 1933 - LL114 1978 -4 299 ftPeabody Creek 4 inch 181 ft 5th St Peabody StPeabody StPeabody St5th St5th St 403 319 223 312 321 405 401 402 408 412 418 210 216 225 308 403 403 403 319 405 405 Vertical Datum = NAVD 88Horizontal Datum = NAD 83/91 75 Feet ´This map is not intended for use as a legal description. Locations of features areapproximate only. Topographic/Map features are +-5 feet of actual locations. Thismap/drawing is produced by the city of Port Angeles for its own use and purposes.Any other use of this map/drawing shall not be the responsibility of the City. Water mainWWater main SWater mainElectrical distribution Area Map pg. 16 Date: September 24, 2019 To: Utility Advisory Committee From: Nathan West, City Manager Sarina Carrizosa, Finance Director MarySue French, Cost & Capital Accountant Subject: Proposed Adjustments to the 2020 Utility Rates Background / Analysis: All utility rates will expire December 31, 2019. Early in 2019 the Utility Advisory Committee, Council and Staff began the process of reviewing and ultimately approving Cost of Service (COSA) Methodologies for each utility with the intent that these methodologies would be used for setting 2020 utility rates. Principles used when creating the COSA methodologies include the following: rates must be cost based, meet revenue requirements of the utility, be easy to administer, be just, reasonable, fair and equitable and be affordable. The rates that are being presented utilize the principles and methodologies to determine true and fair costs associated with each utility and the associated customer classes. The following synopsis explains the approved rate structure and factors for each utility based on the COSA process.  Water – One residential base rate with discount options for low income customers. This option includes a weighted factor to keep the commercial customers neutral with a recommendation to phase in non-residential rates by meter size.  Wastewater – Base and usage rates for all customers. This will change the base rate and add a usage rate to residential, and impact base and usage rates for commercial and municipal customers. Low income customer discounts are also included.  Solid Waste –  Collections –This methodology changed rates in all areas and includes discount options for low income customers. Summary: Early in 2019 the Utility Advisory Committee, Council and Staff began the process of reviewing and ultimately approving Cost of Service Methodologies for each utility with the intent that these methodologies would be used for setting 2020 utility rates. Presented in this memo are the proposed 2020 rates for all utilities for the UAC’s consideration. These rates were calculated using the approved methodologies. Funding: The approval of the proposal presented will not increase expenditures, rather rate changes will generate the required revenue stream to meet budgeted expenditures and fund debt requirements. Rate changes differ by utility and are explained further in this memo and the corresponding attachments. Recommendation: Staff requests UAC forward a favorable recommendation to City Council to adopt the recommended 2020 rates. UTILITY ADVISORY COMMITTEE MEMO pg. 17 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 2  Transfer Station – No change from previous methodologies.  Stormwater – Reduced the square footage from 4,000 to 3,000 per ERU, with a phase out of the ERU cap, and includes discount options for low income customers.  Electric – Includes base and usage rates for all customers with discount options for low income residential customers.  Medic 1 – Utilizes the same methodology approved in 2016. Due to the change in methodologies as a whole, rates have changed in all areas, with some classes increasing and others decreasing. These rates, once approved, will become the new base standard moving forward. As a result, it is difficult to determine a percent increase overall as rate adjustments vary for each customer class. The attachments to this memo detail the proposed changes for each customer class as well as provide an example of customer usage ranges and the effect these utility rate changes would have on each. As part of the rate setting process staff will also be presenting the updated Affordability Index to help guide decision making when setting rates. Proposed rates are for one year, ending December 31, 2020, for the Water and Wastewater utilities, two years, ending December 31, 2021, for Electric, Solid Waste Collections and Transfer Station, and Stormwater utilities, and three years, ending December 31, 2022, for the Medic 1 utility. This will allow the City to stagger rates so they do not all change at one time and aligns the electric rate setting process on the same cycle as Bonneville Power to allow predictability in changes. Additionally, staff is recommending a phase-in approach of the Electric methodology to keep the base rate from increasing substantially and becoming overly burdensome on customers. The electric rates proposed do not change the methodology rather they allow a consistent change in rates over a period of time to keep increases at a minimum. Funding Overview: The approval of the proposal presented will not increase expenditures, rather rate changes will generate the required revenue stream to meet budgeted expenditures and fund debt requirements. Rate changes differ by utility and are explained further in this memo and the corresponding attachments. Attached:  2020 Recommended Utility Rates for Electric, Water, Wastewater, Solid Waste Collections, Solid Waste Transfer Station, Stormwater and Medic 1.  Examples of rate changes by customer class. pg. 18 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 3 BaseDemandEnergyBaseDemandEnergyResidential863720.10 0.0809 22.62 0.07102 2.52 12.5%Residential 35% Disc28413.07 0.0526 14.70 0.04616 1.64 12.5%Residential 25% Disc7715.08 0.0607 16.97 0.05326 1.90 12.6%Non Profit 1 Phase3524.90 0.0798 27.48 0.05586 2.58 10.4%Non Profit 3 Phase2062.23 0.0798 66.01 0.05813 3.78 6.1%General Service 1 Phase97625.84 0.0764 28.87 0.06487 3.03 11.7%General Service 3 Phase21664.61 0.0764 69.83 0.06855 5.22 8.1%GS Municipal 1 Phase5925.84 0.0764 28.67 0.07150 2.83 11.0%GS Municipal 3 Phase1964.61 0.0764 69.44 0.08615 4.83 7.5%GS Demand 1 Phase4154.34 4.620.0541 60.08 4.17 0.05313 5.74 10.6%GS Demand 3 Phase171135.91 4.620.0541 140.08 4.17 0.05245 4.17 3.1%GS Dem Municipal 1 Phase354.34 4.620.0541 62.52 4.17 0.05664 8.18 15.1%GS Dem Municipal 3 Phase12135.91 4.620.0541 139.84 4.17 0.05211 3.93 2.9%General Service Primary8 331.49 5.2 varies 381.85 4.17 0.05201 Base DifferencePercentELECTRIC UTILITYBilling Volumes20192020 - 2021 Ratepg. 19 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 4 Residential 2019 Rates 2020 Rate Difference Percent Billing Volumes 5/8"6,252 32.75 38.50 5.75 17.56% 25% Discount 125 28.88 new 35% Discount 350 25.03 new 3/4"310 35.58 38.50 2.92 8.21% 1"42 39.68 38.50 (1.18) -2.97% 1.5"4 73.48 38.50 (34.98) -47.60% Block 1 (0-1,000 cf)39,641,971 0.02541 0.01976 (0.005645) -22.22% Block 2 (1,001-1,500 cf)1,939,373 0.03213 0.02498 (0.007151) -22.26% Block 3 (1,501+)1,192,049 0.03873 0.03012 (0.008610) -22.23% 25% Discount 809,121 0.01522 35% Discount 2,265,540 0.01319 PUD 2019 Rates Rate Difference Percent Gales 7,614,875 0.02212 0.01806 (0.004058) -18.35% Baker Street 7,272,465 0.02212 0.01725 (0.004868) -22.01% Commercial 2019 Rates Rate Difference Percent 5/8"550 50.05 41.91 (8.14) -16.26% 3/4"101 53.36 41.91 (11.45) -21.46% 1"147 58.90 72.84 13.94 23.67% 1.5"85 103.76 124.40 20.64 19.89% 2"90 157.91 186.27 28.36 17.96% 3"26 283.33 351.26 67.93 23.98% 4"11 463.08 536.88 73.80 15.94% 6"8 912.19 1,052.47 140.28 15.38% 8"2 1,450.91 1,671.18 220.27 15.18% All 28,470,734 0.02298 0.020350 (0.00263) -11.44% Municipal 2019 Rates Rate Difference Percent 5/8"16 50.05 40.01 (10.04) -20.06% 3/4"3 53.36 40.01 (13.35) -25.02% 1"9 58.90 69.53 10.63 18.05% 1.5"1 103.76 118.76 15.00 14.46% 2"9 157.91 177.82 19.91 12.61% 3"2 283.33 335.33 52.00 18.35% 4"1 463.08 512.53 49.45 10.68% All 1,398,973 0.02298 0.019423 (0.00356) -15.48% Irrigation 2019 Rates Rate Difference Percent 5/8"31 41.55 35.26 (6.29) -15.14% 3/4"7 45.17 35.26 (9.91) -21.94% 1"20 48.93 64.80 15.87 32.43% 1.5"8 86.15 114.02 27.87 32.35% 2"18 131.29 173.09 41.80 31.84% 3"3 235.45 330.59 95.14 40.41% 4"2 384.74 507.78 123.04 31.98% All 5,757,331 0.02492 0.019423 (0.001470) -22.06% Base Usage One Residential Rate-w disc Base Usage Base Usage Base Usage WATER UTILITY pg. 20 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 5 Residential 2019 Rates 2020 Rate Difference Percent Billing Volumes 430 cf and under 6245 56.83 33.90 (22.93) -40.35% CSO 6245 20.49 13.92 (6.57) -32.06% Subtotal 77.32 47.82 (29.50) -38.15% Over 430 cf 60.39 Usage in 2020 vs 2 tiers CSO 22.88 Usage in 2020 vs 2 tiers Subtotal 83.27 Usage in 2020 vs 2 tiers 25% Discount 72 new 25.00 25% Discount CSO 72 new 10.26 35% Discount 264 new 21.67 35% Discount CSO 264 new 8.89 25% Discount 472,791 0.03183 35% Discount 1,743,717 0.02759 CSO 41,278,552 0.01543 25% Discount 472,791 0.01137 35% Discount 1,743,717 0.00985 Total (w/o Discount)0.05786 Commercial 2019 Rates 2020 Rate Difference Percent Billing Volumes Commercial 969 18.43 73.72 55.29 300.00% CSO 969 5.68 13.68 8.00 140.85% Total 24.11 86.89 63.29 260.39% Commercial 25,729,678 0.0562 0.04243 (0.0138) -24.50% CSO 25,729,678 0.0195 0.01516 (0.0043) -22.26% Total 0.0757 0.05759 (0.0181) -23.92% Municipal 2019 Rates 2020 Rate Difference Percent Billing Volumes Municipal 23 18.43 86.85 68.42 371.24% CSO 23 5.68 13.68 8.00 140.85% Total 24.11 99.45 76.42 312.48% Municipal 610,659 0.0562 0.04242 (0.0138) -24.52% CSO 610,659 0.0195 0.01566 (0.0038) -19.69% Total 0.0757 0.0581 (0.0176) -23.28% Base Rate Calculation 2019 Rates 2020 Rate Difference Percent Billing Volumes Residential Commercial Municipal 5/8"6446 33.34 33.34 32.46 25% Discount 72 25.00 35% Discount 264 21.67 3/4"386 41.76 41.76 40.65 1"184 58.60 58.61 57.05 1.5"86 100.71 100.72 98.05 2"91 151.25 147.24 3"26 286.01 278.43 4"11 437.61 426.02 6"8 858.72 8"2 1,364.06 Total/Average 33.90 73.72 86.85 WASTEWATER UTILITY Usage Usage Usage Base Base One Base rate All Classes have Usage rates Base pg. 21 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 6 Res-Weekly 2,320 41.08 39.970 (1.110) -2.70% 25% discount 42 30.81 30.235 (0.575) -1.9% 35% discount 116 26.70 26.205 (0.495) -1.9% Res-EOW 4,612 25.65 26.740 1.090 4.2% 25% discount 83 19.24 20.050 0.810 4.2% 35% discount 234 16.67 17.380 0.710 4.3% Res-Yard Waste 3,011 9.03 8.875 (0.155) -1.7% Comm-90g 702 38.67 37.880 (0.790) -2.0% Comm-300g 1,024 97.76 97.610 (0.150) -0.2% Schools-Rec 7 13.80 15.705 1.905 13.8% Municipal-90g 8 38.67 34.780 (3.890) -10.1% Municipal-300g 43 97.76 92.775 (4.985) -5.1% Fed-300g (no tax)15 93.26 91.690 (1.570) -1.7% Billing Volumes 2019 Rate 2020/21 Rate Difference % Total MSW 34,479 148.17 144.98706 (3.183) -2.15% Yard Waste 1,340 30.27 31.55240 1.2824 4.2% Biosolids 1,941 80.90 119.69136 38.79136 47.9% MSW 14,497 186.36 193.98083 7.62083 4.1% MSW-Charity 146 93.18 92.75558 -0.42442 -0.5% Tires 16 176.98 184.48334 7.50334 4.2% Asbestos 0 394.31 411.02318 16.71318 4.2% Contaminated Soils - 209.63 218.52145 8.89145 4.2% Yard Waste 1,103 49.11 51.18746 2.07746 4.2% Metals and White Goods 274 75.21 78.39991 3.18991 4.2% Blue Mountain 1,177 240.29 256.88522 16.59522 6.9% SOLID WASTE COLLECTION SOLID WASTE TRANSFER STATION 2 year avg holding YW, tires, asbestos, soils, & metals at current plus 4.2% Commercial/City Haulers Self Haul Billing Volumes 2019 Rate 2020/2021 Rate Difference % Total pg. 22 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 7 Billing Volumes 2019 Rates 2020/21 Rate Difference Percent Residential 6,503 16.87 17.01189 0.14189 0.84% 25% Discount 72 16.87 12.75892 (4.11108) -24.37% 35% Discount 264 16.87 11.05773 (5.81227) -34.45% Commercial 4,467 16.87 16.73730 (0.13270) -0.79% Non Taxable 75 16.87 15.88170 (0.98830) -5.86% STORMWATER UTILITY 3000 ERU, Cap at 15 2019 Rates 2020-2022 Rate Difference Percent 8.84 9.35 0.51 5.77% 455.22 549.47 94.25 20.70% 199.59 292.21 92.62 46.41% 12.11 12.60 0.49 4.05% 236.63 247.53 10.90 4.61% 77.53 82.85 5.32 6.86% 9.79 9.61 (0.18) -1.84% 105.53 122.53 17.00 16.11% 48,489.84 62,537.63 14,047.79 28.97% Jail Facilities Schools Commercial/Business Apartments/Housing Authority City/Public Areas/Municipal Residential Assisted Living 24 Hour Nursing Group Homes MEDIC 1 UTILITY pg. 23 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 8 Low Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 134 20.10 10.84 30.94 22.62 9.52 32.14 1.20 Water 185 32.75 4.70 37.45 38.50 3.66 42.16 4.71 Wastewater 185 56.83 - 56.83 33.90 7.85 41.75 (15.08) CSO 185 20.49 - 20.49 13.92 2.85 16.77 (3.72) Solid Waste Collections EOW 25.65 - 25.65 26.74 - 26.74 1.09 Yard Waste Container Bi-Weekly 9.03 - 9.03 8.88 - 8.88 (0.15) Medic I 8.84 - 8.84 9.35 - 9.35 0.51 189.23 177.79 (11.44) Medium Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 2977 20.10 240.84 260.94 22.62 211.43 234.05 (26.89) Water 1143 32.75 30.15 62.90 38.50 23.34 61.84 (1.06) Wastewater 1143 60.39 - 60.39 33.90 48.50 82.40 22.01 CSO 1143 22.88 - 22.88 13.92 17.64 31.56 8.68 Solid Waste Collections Weekly 41.08 - 41.08 39.97 - 39.97 (1.11) Yard Waste Container Bi-Weekly 9.03 - 9.03 8.88 - 8.88 (0.15) Medic I 8.84 - 8.84 9.35 - 9.35 0.51 466.06 468.04 1.98 High Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 16498 20.10 1,334.69 1,354.79 22.62 1,171.69 1,194.31 (160.48) Water 12013 32.75 449.14 481.89 38.50 348.90 387.40 (94.49) Wastewater 12013 60.39 - 60.39 33.90 509.71 543.61 483.22 CSO 12013 22.88 - 22.88 13.92 185.36 199.28 176.40 Solid Waste Collections Weekly 41.08 - 41.08 39.97 - 39.97 (1.11) Yard Waste Container Bi-Weekly 9.03 - 9.03 8.88 - 8.88 (0.15) Medic I 8.84 - 8.84 9.35 - 9.35 0.51 1,978.90 2,382.79 403.90 2020 Rate Comparison Residential 2019 2020 20202019 20202019 pg. 24 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 9 Low Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 528 25.84 40.34 66.18 28.87 34.25 63.12 (3.06) Water 140 50.05 3.22 53.27 41.91 2.85 44.76 (8.51) Wastewater 140 18.43 7.87 26.30 73.72 5.94 79.66 53.36 CSO 140 5.68 2.73 8.41 13.68 2.12 15.80 7.39 Solid Waste Collections 90 Gallon 38.67 - 38.67 37.88 - 37.88 (0.79) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 202.61 250.83 48.22 Medium Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 5864 25.84 448.01 473.85 28.87 380.40 409.27 (64.58) Water 2892 50.05 66.46 116.51 41.91 58.85 100.76 (15.75) Wastewater 2892 18.43 162.53 180.96 73.72 122.71 196.43 15.47 CSO 2892 5.68 56.39 62.07 13.68 43.84 57.52 (4.55) Solid Waste Collections 300 Gallon 97.76 - 97.76 97.61 - 97.61 (0.15) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 940.95 871.20 (69.74) High Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 19000 25.84 1,451.60 1,477.44 28.87 1,232.53 1,261.40 (216.04) Water 99700 50.05 2,291.21 2,341.26 41.91 2,028.90 2,070.81 (270.45) Wastewater 99700 18.43 5,603.14 5,621.57 73.72 4,230.27 4,303.99 (1,317.58) CSO 99700 5.68 1,944.15 1,949.83 13.68 1,511.45 1,525.13 (424.70) Solid Waste Collections 300 Gallon 97.76 - 97.76 97.61 - 97.61 (0.15) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 11,497.65 9,268.55 (2,229.10) 2020 Rate Comparison Commercial General Service 1 Phase 20202019 20202019 20202019 pg. 25 2 0 2 0 P r o p o s e d U t i l i t y R a t e s P a g e | 10 Low Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 166 64.61 12.68 77.29 69.83 11.38 81.21 3.92 Water 388 58.90 8.92 67.82 72.84 7.90 80.74 12.92 Wastewater 388 18.43 21.81 40.24 73.72 16.46 90.18 49.95 CSO 388 5.68 7.57 13.25 13.68 5.88 19.56 6.32 Solid Waste Collections 90 Gallon 38.67 - 38.67 37.88 - 37.88 (0.79) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 247.05 319.18 72.13 Medium Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 1640 64.61 125.30 189.91 69.83 112.42 182.25 (7.65) Water 1917 58.90 44.05 102.95 72.84 39.01 111.85 8.90 Wastewater 1917 18.43 107.74 126.17 73.72 81.34 155.06 28.89 CSO 1917 5.68 37.38 43.06 13.68 29.06 42.74 (0.32) Solid Waste Collections 300 Gallon 97.76 - 97.76 97.61 - 97.61 (0.15) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 569.64 599.12 29.49 High Consumption Consumption Base/Tiered Rate Consumption Charges Total Monthly Charges Base/Tiered Rate Consumption Charges Total Monthly Charges Difference $ Electric 13000 64.61 993.20 1,057.81 69.83 891.15 960.98 (96.83) Water 51560 58.90 1,184.90 1,243.80 72.84 1,049.25 1,122.09 (121.71) Wastewater 51560 18.43 2,897.67 2,916.10 73.72 2,187.69 2,261.41 (654.69) CSO 51560 5.68 1,005.42 1,011.10 13.68 781.65 795.33 (215.77) Solid Waste Collections 300 Gallon 97.76 - 97.76 97.61 - 97.61 (0.15) Medic I 9.79 - 9.79 9.61 - 9.61 (0.18) 6,336.36 5,247.03 (1,089.34) 2020 Rate Comparison Commercial General Service 3 Phase 20202019 20202019 20202019 pg. 26