HomeMy WebLinkAboutCouncil Packet 04/07/2020April 7, 2020 Port Angeles City Council Meeting Page 1
APRIL 7, 2020
City of Port Angeles Council Meeting Agenda
City Council Chambers, 321 East 5th Street
The April 7, 2020 City Council meeting is being conducted under the criteria of Governor Inslee’s Proclamation 20-28,
which temporarily changes the rules under the Open Public Meetings Act. This Proclamation is responsible for two
notable changes in the way the April 7th meeting will be conducted.
First, the Proclamation limits the subject matter that may be considered at the meeting. As a result, the agenda for this
meeting will present fewer items for City Council action.
Second, the proclamation temporarily suspends the requirement that the City provide a physical location and prohibits the
attendance of meetings in-person. Each City Council member, staff members, and members of the public may participate
in the meeting from separate locations via conference call or by webcast. Listening and webcast options will be available
at: www.cityofpa.us
These changes are in effect through (at least) April 23, 2020.
A. Call to Order – Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
An opportunity for verbal public comment will not be available. Written public comment can be submitted to:
cityclerk@cityofpa.us by 2:00 pm. Tuesday, April 7, 2020.
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting .
E. Consent Agenda | Approve
1. Expenditure Report: From March 7, 2020 to March 20, 2020 in the amount of $2,791,703.54 / Approve ..................... E-1
2. SCADA Support Professional Services Award ............................................................................................................... E-24
3. 2020 Budget Amendment #1 / Conduct 2nd Reading / Adopt Ordinance ........................................................................ E-26
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Changes to Housing Rehabilitation Fund / Waive Second Reading / Adopt Ordinance ................................................. G-1
H. Resolutions Not Requiring Council Public Hearings
1. Resolution to Authorize Rate Payer Utility Relief and Rental Assistance / Pass Resolution .......................................... H-1
I. Other Considerations
1. Moratorium on Residential Evictions .............................................................................................................................. I-1
2. COVID-19 Legislative Priorities / ................................................................................................................................... I-6
April 7, 2020 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
J. Contracts & Purchasing
1. Race Street Professional Services Agreement ................................................................................................................ J-1
K. Council Reports
L. Information
City Manager Reports:
1. Update from the City Manager / COVID-19 Update and Continuity of Operations ....................................................... L-1
2. 2019 Community Paramedicine Annual Report .............................................................................................................. L-9
3. Public Works and Utilities Grants and Loans Status Report ........................................................................................... L-11
M. Second Public Comment
An opportunity for verbal public comment will not be available. Written public comment can be submitted to:
cityclerk@cityofpa.us by 2:00 pm. Tuesday, April 7, 2020.
Adjournment
ORT NGELES
MEMO
,pull 7, 2020
Finance
Department
''wee, the undersigned City Officials of the City of Port Angeles, do hereby
certify that the merchandise and,/or services herein specified have been
Sarina C<u-€ieuasa received and that these claims are approved for payment in the amount of
Finance Director 2,791,70' .54 thiis 7th day of April 2020.
Trina McKee
Senior Accountant
MarySue French
Senior Accountant Mayor City I' ainager
Linda K lteriaty,
Financial,Systems Analyst
Melody Schneider
Maunageme~nt Accountant.
Micah Ror sc
Financial Analyst
Jane Perkins
Payroll Specialist
Julie Powell
Accounting Technician
Jason Jones
Accounting"Fecltnician
Nicole blank.
Administrative Analyst,
Kathyelleat Haney
Customer mer services Nlan°a er
Tracy Rooks
Utflit)(Billing Specialist
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
COMPOSITE RECYCLING
TECHNOLOGY CTR
MIKE KITZ OLYMPUS BENCH O 001-0000-239.96-00 2,663.15
US BANK CORPORATE PAYMENT
SYSTEM
City Credit Card Pmt 001-0000-213.10-95 (26,006.49)
Evidence collection suppl 001-0000-237.00-00 (9.48)
Linkedin fraud charge 001-0000-213.10-00 86.95
CITY CREDIT CARD PMT 001-0000-213.10-95 18,197.78
Division Total:($5,068.09)
Department Total:($5,068.09)
US BANK CORPORATE PAYMENT
SYSTEM
AWC Reg-Dexter 001-1160-511.49-01 75.00
AWC Reg-McCaughan 001-1160-511.49-01 200.00
AWC Reg-Meyer 001-1160-511.49-01 200.00
Webinar-Council 001-1160-511.43-10 11.67
Webinar-Council 001-1160-511.43-10 11.67
AWC Reg-McCaughan 001-1160-511.43-10 75.00
AWC Reg-Meyer 001-1160-511.43-10 75.00
Dinner-West/Dexter/Meyer/001-1160-511.43-10 138.96
Breakfast-West/Meyer/McCa 001-1160-511.43-10 62.30
Dinner-West/Dexter/Meyer/001-1160-511.43-10 153.04
Breakfast-West/Meyer/Brek 001-1160-511.43-10 90.49
Lodging-Dexter 001-1160-511.43-10 282.26
Lodging-McCaughan 001-1160-511.43-10 282.26
Lodging-Meyer 001-1160-511.43-10 282.26
Parking-West 001-1160-511.43-10 2.25
Uber-West/Dexter/Meyer/Br 001-1160-511.43-10 15.31
Uber-West/Dexter/Meyer/Mc 001-1160-511.43-10 9.56
Uber-West/Dexter/Meyer/Br 001-1160-511.43-10 18.72
Uber-West/Dexter/Meyer/Mc 001-1160-511.43-10 10.60
Webinar-Council 001-1160-511.43-10 11.66
Mayor & Council Division Total:$2,008.01
Legislative Department Total:$2,008.01
US BANK CORPORATE PAYMENT
SYSTEM
Coffee-new council member 001-1210-513.31-01 16.31
Supplies-new council memb 001-1210-513.31-01 25.76
Chamber Luncheon-West 001-1210-513.43-10 18.00
Lunch mtg-West/Fountain/B 001-1210-513.43-10 50.82
Working lunch-West/Brekke 001-1210-513.43-10 29.82
Page 1 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 1
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Webinar-CMO 001-1210-513.43-10 11.66
Webinar-CMO 001-1210-513.43-10 11.67
Lodging-West 001-1210-513.43-10 282.26
ICMA Membership-West 001-1210-513.49-01 1,248.00
Supplies-WSU student visi 001-1210-513.31-01 12.98
City Manager Division Total:$1,707.28
US BANK CORPORATE PAYMENT
SYSTEM
Clerk date stamp 001-1230-514.31-01 63.79
NW Clerks Institute Reg-B 001-1230-514.43-10 1,200.00
Clerk Certification 001-1230-514.43-10 125.00
City Clerk Division Total:$1,388.79
City Manager Department Total:$3,096.07
US BANK CORPORATE PAYMENT
SYSTEM
Lodging Reservation-Carri 001-2020-514.43-10 199.62
Lodging/Parking-Carrizosa 001-2020-514.43-10 220.17
Finance Administration Division Total:$419.79
GOVERNMENT FINANCE
RESEARCH GRP
SUPPLIES 001-2023-514.41-50 1,995.00
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 178.77
COMPUTER ACCESSORIES&SUPP 001-2023-514.31-01 209.68
PAPER (OFFICE,PRINT SHOP) 001-2023-514.31-01 150.42
US BANK CORPORATE PAYMENT
SYSTEM
Airport parking-Schneider 001-2023-514.43-10 55.07
GFOA Reg-Schneider 001-2023-514.43-10 1,305.00
Accounting Division Total:$3,893.94
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 290.36
US BANK CORPORATE PAYMENT
SYSTEM
Refund-Ferry tickets-Hane 001-2025-514.43-10 (31.50)
Customer Service Division Total:$258.86
US BANK CORPORATE PAYMENT
SYSTEM
Stamps-100 001-2070-518.42-10 55.00
Stamps-100/postage for pk 001-2070-518.42-10 113.36
Reprographics Division Total:$168.36
Finance Department Total:$4,740.95
LEXISNEXIS PUBLICATION/AUDIOVISUAL 001-3030-515.49-01 375.02
US BANK CORPORATE PAYMENT
SYSTEM
Transaction fee-license-C 001-3030-515.49-01 12.20
WSAMA Membership-Cowgill 001-3030-515.49-01 30.00
WSBA license-Cowgill 001-3030-515.49-01 488.00
Webinar-Legal 001-3030-515.43-10 11.66
Page 2 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 2
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Webinar-Legal 001-3030-515.43-10 11.67
Webinar-Legal 001-3030-515.43-10 11.67
WWDC Membership-Cowgill 001-3030-515.49-01 231.00
City Attorney Division Total:$1,171.22
City Attorney Department Total:$1,171.22
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-4050-558.31-01 190.23
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-4050-558.35-01 162.91
US BANK CORPORATE PAYMENT
SYSTEM
PDN Subscription-split 001-4050-558.49-01 4.47
Building Division Total:$357.61
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 001-4060-558.31-01 1,307.66
US BANK CORPORATE PAYMENT
SYSTEM
File folders/prog fastene 001-4060-558.31-01 48.09
Monthly Dues 001-4060-558.49-01 37.98
PDN Subscription-split 001-4060-558.49-01 4.48
Planning Division Total:$1,398.21
US BANK CORPORATE PAYMENT
SYSTEM
Chamber Luncheon-Brekke 001-4071-558.43-10 18.00
WCMA Membership-Brekke 001-4071-558.49-01 315.00
AWC Reg-Brekke 001-4071-558.43-10 200.00
APA Reg-Bolin 001-4071-558.43-10 140.00
Lodging-Brekke 001-4071-558.43-10 387.32
Lunch-Brekke 001-4071-558.43-10 10.95
Webinar-DCD 001-4071-558.43-10 11.67
Economic Development Division Total:$1,082.94
Community Development Department Total:$2,838.76
LEXISNEXIS SECURITY,FIRE,SAFETY SERV 001-5010-521.49-01 3,649.60
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
UNIFORM 5.11 PANTS E BROW 001-5010-521.31-11 73.76
UNIFORM BOOTS E BROWN 001-5010-521.31-11 306.22
UNIFORM T SHIRT,POLO E BR 001-5010-521.31-11 19.49
MISC TRAVEL MALONE-COMMAND COLLEGE 001-5010-521.43-10 184.75
SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5010-521.45-21 21.00
SYMBOLARTS, LLC BADGES & OTHER ID EQUIP. 001-5010-521.31-11 385.37
Police Administration Division Total:$4,640.19
CURTIS & SONS INC, L N POLICE EQUIPMENT & SUPPLY 001-5021-521.31-11 1,031.56
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 14.70
SHIPPING AND HANDLING 001-5021-521.42-10 7.61
Page 3 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 3
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
MISC TRAVEL POWLESS-WSNIA TRAINING SU 001-5021-521.43-10 860.75
POWLESS-WSNIA TRAINING SU 001-5021-521.43-10 (860.75)
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 354.73
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Powless 001-5021-521.43-10 395.00
Uniform medals 001-5021-521.31-01 21.75
Drone pilot logbook 001-5021-521.31-01 20.09
DVER Reg-Ordona/Sanchez 001-5021-521.43-10 1,790.00
Drone light/landing pad 001-5021-521.31-80 87.34
Evidence collection suppl 001-5021-521.31-80 118.36
Investigation Division Total:$3,841.14
CURTIS & SONS INC, L N POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 1,031.56
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 1,059.05
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 14.85
GALLS CLOTHING & APPAREL 001-5022-521.31-11 167.82
CLOTHING & APPAREL 001-5022-521.31-11 227.67
CLOTHING & APPAREL 001-5022-521.31-11 474.75
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 21.56
POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 36.46
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 11.50
SHIPPING AND HANDLING 001-5022-521.42-10 11.50
SHIPPING AND HANDLING 001-5022-521.42-10 47.49
MISC TRAVEL FAIRBANKS-FTO ACADEMY 001-5022-521.43-10 1,184.40
C RIFE-NW LEADERSHIP SEMI 001-5022-521.43-10 16.50
FAIRBANKS-FTO ACADEMY 001-5022-521.43-10 (1,184.40)
QUILL CORPORATION SUPPLIES 001-5022-521.31-01 73.31
SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 1.85
SUPPLIES 001-5022-521.31-01 6.38
US BANK CORPORATE PAYMENT
SYSTEM
Seminar Reg-Fairbanks/Moo 001-5022-521.49-80 600.00
Firearm accessories-Morse 001-5022-521.31-80 528.14
Lodging-Malone 001-5022-521.43-10 120.66
MTM Tactical Mag Can Mult 001-5022-521.31-80 78.24
Rifle scope-Morse 001-5022-521.31-80 271.74
Helikon Liberty fleece ja 001-5022-521.31-11 81.42
Flashlights-Brown/VanDuse 001-5022-521.31-11 247.46
Page 4 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 4
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Good To Go account 001-5022-521.42-10 50.00
Wireless motion detector/001-5022-521.31-01 37.99
Seminar Reg-Moore 001-5022-521.49-80 200.00
Barrel Threading 001-5022-521.31-80 135.63
Training Reg-Sexton 001-5022-521.43-10 695.00
Gun accessories 001-5022-521.31-80 161.95
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 54.35
MISCELLANEOUS SERVICES 001-5022-521.31-11 42.39
MISCELLANEOUS SERVICES 001-5022-521.31-11 42.39
MISCELLANEOUS SERVICES 001-5022-521.31-11 16.31
MISCELLANEOUS SERVICES 001-5022-521.31-11 10.87
Patrol Division Total:$6,576.79
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5026-521.31-01 380.45
SYMBOLARTS, LLC BADGES & OTHER ID EQUIP. 001-5026-521.31-11 513.85
Reserves & Volunteers Division Total:$894.30
PEN PRINT INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 211.97
US BANK CORPORATE PAYMENT
SYSTEM
ProPlus 36 desk-Lemon 001-5029-521.31-80 429.37
Records Division Total:$641.34
Police Department Total:$16,593.76
CENTURYLINK-QWEST 02-23 A/C 206T300675463B 001-6010-522.42-13 92.06
02-23 A/C 206T300778183B 001-6010-522.42-13 56.80
JIFFY CLEANERS LAUNDRY/DRY CLEANING SERV 001-6010-522.20-80 23.54
US BANK CORPORATE PAYMENT
SYSTEM
Office chairs-3 001-6010-522.31-01 390.36
Lunch mtg-First Responder 001-6010-522.31-01 30.47
Seminar Reg-Mason 001-6010-522.43-10 350.00
Seminar Reg-Reid 001-6010-522.43-10 350.00
Work boots-Dewey 001-6010-522.20-80 195.66
Office supplies 001-6010-522.31-01 56.65
Refund-Seminar-Reid 001-6010-522.43-10 (350.00)
Fire Administration Division Total:$1,195.54
CLALLAM CNTY FIRE DISTRICT 3 LABORATORY EQUIP & ACCESS 001-6020-522.41-50 353.60
LABORATORY EQUIP & ACCESS 001-6020-522.41-50 353.60
LABORATORY EQUIP & ACCESS 001-6020-522.41-50 435.20
FAMILY SHOE STORE SHOES AND BOOTS 001-6020-522.20-80 298.82
Page 5 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 5
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
SEAWESTERN INC SUPPLIES 001-6020-522.35-01 366.01
SUPPLIES 001-6020-522.35-01 424.22
SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 40.81
SUPPLIES 001-6020-522.31-01 5.13
SUPPLIES 001-6020-522.31-01 16.86
SUPPLIES 001-6020-522.31-01 7.47
US BANK CORPORATE PAYMENT
SYSTEM
Seminar Reg-Bogues/Dubuc 001-6020-522.43-10 700.00
Shipping-lithium battery 001-6020-522.42-10 13.91
Fire Suppression Division Total:$3,015.63
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-6030-522.31-01 125.95
COMPUTER HARDWARE&PERIPHE 001-6030-522.31-01 285.88
COMPUTER HARDWARE&PERIPHE 001-6030-522.31-01 1,017.83
COMPUTER HARDWARE&PERIPHE 001-6030-522.31-01 280.45
US BANK CORPORATE PAYMENT
SYSTEM
2018 Property Maint Code 001-6030-522.31-01 48.37
Class B uniform shirts-3 001-6030-522.20-80 179.31
Fire Prevention Division Total:$1,937.79
ANGELES MILLWORK & LUMBER SUPPLIES 001-6045-522.31-01 205.73
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 125.97
COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 302.58
COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 285.88
COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 979.77
COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 38.05
COMPUTER HARDWARE&PERIPHE 001-6045-522.31-01 280.44
US BANK CORPORATE PAYMENT
SYSTEM
Seminar Reg-Kroh 001-6045-522.43-10 350.00
Phone switch 001-6045-522.31-01 39.12
White board-large 001-6045-522.31-01 54.23
Wheeled platform 001-6045-522.43-10 41.28
Headset 001-6045-522.31-01 239.10
Study Guides-3 001-6045-522.43-10 871.00
Fire video subscription 001-6045-522.43-10 600.00
Fire Training Division Total:$4,413.15
SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-01 22.20
US BANK CORPORATE PAYMENT
SYSTEM
Shipping-bunker jacket 001-6050-522.31-01 12.79
Floor squeegees-2pks 001-6050-522.31-01 43.38
Facilities Maintenance Division Total:$78.37
Page 6 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 6
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Fire Department Total:$10,640.48
OFFICE DEPOT SUPPLIES 001-7010-532.31-01 72.66
SUPPLIES 001-7010-532.31-01 142.64
OLYMPIC STATIONERS INC SUPPLIES 001-7010-532.31-01 152.86
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-7010-532.31-01 162.91
Public Works Admin. Division Total:$531.07
PENINSULA AREA PUBLIC ACCESS PEG FEES 001-7032-343.20-10 8,863.85
Telecommunications Division Total:$8,863.85
Public Works & Utilities Department Total:$9,394.92
US BANK CORPORATE PAYMENT
SYSTEM
Chamber Luncheon-Delikat 001-8010-574.49-01 36.00
AWC Reg-Delikat 001-8010-574.43-10 200.00
Lodging-Delikat 001-8010-574.43-10 387.32
Color dye film-300 001-8010-574.31-01 108.96
Lunch-Delikat 001-8010-574.43-10 23.03
Parks Administration Division Total:$755.31
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8012-555.31-01 80.11
US BANK CORPORATE PAYMENT
SYSTEM
Mobile projector stand 001-8012-555.31-01 68.47
Senior Center Division Total:$148.58
NATIONAL SAFETY INC SUPPLIES 001-8050-536.31-01 524.27
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8050-536.31-01 (206.13)
PORT ANGELES POWER
EQUIPMENT
Rev duplicate 001-8050-536.31-01 (206.13)
SUPPLIES 001-8050-536.31-01 206.13
SUPPLIES 001-8050-536.31-01 206.13
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 491.00
SUPPLIES 001-8050-536.34-01 760.00
SOUND PUBLISHING INC SUPPLIES 001-8050-536.41-15 325.00
Ocean View Cemetery Division Total:$2,100.27
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 17.29
SUPPLIES 001-8080-576.31-20 45.53
CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 30.41
CLARK HORTICULTURAL, INC. SUPPLIES 001-8080-576.48-10 217.40
COMPOSITE RECYCLING
TECHNOLOGY CTR
SUPPLIES 001-8080-576.31-20 2,663.15
SUPPLIES 001-8080-576.31-20 2,716.30
FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 31.03
Page 7 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 7
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8080-576.31-01 64.26
JACKSON'S SIGNS SUPPLIES 001-8080-576.31-20 640.15
OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 45.25
SUPPLIES 001-8080-576.31-01 96.66
PORT OF PORT ANGELES SUPPLIES 001-8080-576.45-30 5,152.00
SOUND PUBLISHING INC SUPPLIES 001-8080-576.41-15 73.81
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 21.83
SUPPLIES 001-8080-576.31-20 88.19
UNITED RENTALS NORTHWEST INC SUPPLIES 001-8080-576.45-30 1,839.65
US BANK CORPORATE PAYMENT
SYSTEM
WSDA License renewal-Keoh 001-8080-576.49-90 33.00
WSDA Renewal fee-Keohokal 001-8080-576.49-90 0.99
Rubbermaid Commerical Lid 001-8080-576.31-20 406.96
20ft container rental 001-8080-576.49-90 81.53
Parks Facilities Division Total:$14,265.39
Parks & Recreation Department Total:$17,269.55
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8112-555.31-20 121.36
US BANK CORPORATE PAYMENT
SYSTEM
Power relay-item returned 001-8112-555.31-20 68.54
Senior Center Facilities Division Total:$189.90
ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 593.46
GRAINGER SUPPLIES 001-8131-518.31-20 101.20
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 771.42
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 31.38
SUPPLIES 001-8131-518.31-20 47.61
THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 53.39
SUPPLIES 001-8131-518.31-20 12.27
THYSSENKRUPP ELEVATOR CORP SUPPLIES 001-8131-518.48-10 1,304.28
US BANK CORPORATE PAYMENT
SYSTEM
HVAC relays-2 001-8131-518.31-20 186.16
Central Svcs Facilities Division Total:$3,101.17
ASM SIGNS SUPPLIES 001-8155-575.41-50 766.34
BAILEY SIGNS & GRAPHICS SUPPLIES 001-8155-575.41-50 54.35
Facility Rentals Division Total:$820.69
Facilities Maintenance Department Total:$4,111.76
ABRAMS, KENDRA OFFICIALS PAYMENT FOR VO 001-8221-574.41-50 30.00
Page 8 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 8
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
ANDERSEN, BRIAN L OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 325.00
CAIN, RONALD OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 150.00
CAPTAIN T'S SUPPLIES 001-8221-574.31-01 813.55
CLARK, DRU JAREB SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 165.00
CLARK, TEAGAN LYN SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 105.00
COBB, SKYLAR JESSE SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 90.00
COMA, ROBERT A OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 225.00
EDGAR, KELSEY OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 250.00
OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 775.00
ERSKINE, JEFFERY C. OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 100.00
HEILMAN, JOHN OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 300.00
HENSEN, JAMES C OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 150.00
HOLLOWAY, MICHAEL OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 300.00
LAMANNA, JARED JOSEPH OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 125.00
LAMB, ALEXANDER OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 150.00
LEWIS, MARVIN OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 75.00
MCCRACKEN, KODY OFFICIALS PAYMENT FOR VO 001-8221-574.41-50 315.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
REIMBURSEMENT FOR OUT OF 001-8221-574.41-50 132.82
MOPPINS, FRANK IRVIN OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 275.00
NICKERSON, BRADY SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 180.00
OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 45.00
PIMENTEL, HENRY OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 250.00
OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 575.00
ROBINSON, JASON OFFICIALS PAYMENT FOR BB 001-8221-574.41-50 540.00
ROONEY, RANDY L OFFICIALS PAYMENT FOR BB 001-8221-574.41-50 390.00
SHAMP, CASANDRA SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 180.00
SPRAGUE, ANGELINA SCOREKEEPER PAYMENT FOR M 001-8221-574.41-50 180.00
TANNER, RABOSKY TORREZ OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 150.00
US BANK CORPORATE PAYMENT
SYSTEM
Tournament fee 001-8221-574.49-01 244.00
VANKESSEL, PHILLIP OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 300.00
OFFICIALS PAYMENT FOR MEN 001-8221-574.41-50 25.00
VLEEK, KEVIN D. OFFICIALS PAYMENT FOR MAR 001-8221-574.41-50 100.00
Sports Programs Division Total:$8,010.37
Page 9 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 9
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Recreation Activities Department Total:$8,010.37
General Fund Fund Total:$74,807.76
OLYMPIC PENINSULA VISITOR
BUREAU
CONSULTING SERVICES 101-1430-557.41-50 4,565.14
PORT ANGELES CHAMBER OF
COMM
CONSULTING SERVICES 101-1430-557.41-50 8,721.68
Lodging Excise Tax Division Total:$13,286.82
Lodging Excise Tax Department Total:$13,286.82
Lodging Excise Tax Fund Total:$13,286.82
AMAZON CAPITAL SERVICES SUPPLIES 102-7230-542.31-01 36.94
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 43.48
FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 102-7230-542.31-01 39.19
FASTENERS, FASTENING DEVS 102-7230-542.35-01 11.65
FASTENERS, FASTENING DEVS 102-7230-542.31-25 38.40
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 102-7230-542.31-01 60.41
SUPPLIES 102-7230-542.31-01 71.22
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 3,239.76
MISC TRAVEL POZERNICK-WAPA/WSDOT JOIN 102-7230-542.43-10 83.38
PORT ANGELES POWER
EQUIPMENT
HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 60.45
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 102-7230-542.49-01 72.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 11.88
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 18.89
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 102-7230-542.31-01 24.73
SUPPLIES 102-7230-542.31-01 47.64
ELECTRICAL EQUIP & SUPPLY 102-7230-542.35-01 25.45
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 350.71
Street Division Total:$4,236.18
Public Works-Street Department Total:$4,236.18
Street Fund Total:$4,236.18
CENTURYLINK 03-02 A/C 360Z020380301B 107-5160-528.42-11 188.67
03-02 A/C 360Z020380301B 107-5160-528.42-11 (188.67)
CONSOLE CLEANING SPECIALISTS JANITORIAL SUPPLIES 107-5160-528.31-01 216.31
ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 494.90
MISC TRAVEL HOMAN-NW LEADERSHIP SEMIN 107-5160-528.43-11 20.00
Page 10 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 10
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
MISC TRAVEL CRAIG-E911 MTG 107-5160-528.43-11 21.00
O'CONNOR-NW LEADERSHIP SE 107-5160-528.43-11 20.00
ROMBERG-E911 MTG 107-5160-528.43-11 153.25
M RIFE-NW LEADERSHIP SEMI 107-5160-528.43-11 747.51
QUILL CORPORATION SUPPLIES 107-5160-528.31-01 494.42
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 107-5160-528.41-15 163.39
US BANK CORPORATE PAYMENT
SYSTEM
Coffee-Training class 107-5160-528.31-01 19.51
Membership-Coleman 107-5160-528.49-01 75.00
Conf Reg-M Rife/Homan 107-5160-528.43-11 700.00
Conf Reg-Romberg 107-5160-528.43-11 350.00
VERTIV SUPPLIES 107-5160-528.48-10 1,792.89
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 107-5160-528.42-10 6.27
Pencom Division Total:$5,274.45
Pencom Department Total:$5,274.45
Pencom Fund Total:$5,274.45
WILLIAM SHORE POOL DISTRICT MANAGEMENT SERVICES 172-4130-559.52-01 195,179.51
MANAGEMENT SERVICES 172-4130-559.52-01 (195,179.51)
MANAGEMENT SERVICES 172-4130-559.52-01 195,179.51
PA Housing Rehabilitation Division Total:$195,179.51
PA Housing Rehabilitation Department Total:$195,179.51
PA Housing Rehab Proj Fund Total:$195,179.51
US BANK CORPORATE PAYMENT
SYSTEM
Excise Tax Aff fee-Fairmo 175-3059-559.41-50 12.50
Rec fee-Fairmount Order 175-3059-559.41-50 108.50
Service fee -Fairmount Re 175-3059-559.41-50 2.71
Property Development Division Total:$123.71
City Attorney Department Total:$123.71
Code Compliance Enforcmt Fund Total:$123.71
ACF WEST, INC SUPPLIES 310-8985-594.65-10 519.58
SUPPLIES 310-8985-594.65-10 519.58
CLALLAM CNTY PUBLIC WORKS
DEPT
MARINE CONSTRUCTION SERVI 310-8985-594.65-10 31,689.51
JJC RESOURCES, LLC SUPPLIES 310-8985-594.65-10 869.64
SUPPLIES 310-8985-594.65-10 3,752.83
SUPPLIES 310-8985-594.65-10 22,685.64
Page 11 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 11
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Misc Parks Projects Division Total:$60,036.78
Capital Proj-Parks & Rec Department Total:$60,036.78
Capital Improvement Fund Total:$60,036.78
ZENOVIC & ASSOCIATES ARCHITECTURAL&ENGINEERING 312-4160-595.65-10 11,468.13
Capital Project-Planning Division Total:$11,468.13
PA Housing Rehabilitation Department Total:$11,468.13
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 3,668.47
CONSULTING SERVICES 312-7930-595.65-10 1,610.12
GF-Street Projects Division Total:$5,278.59
Capital Projects-Pub Wks Department Total:$5,278.59
Transportation Benefit Fund Total:$16,746.72
ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 499.48
ELECTRICAL CABLES & WIRES 401-0000-141.41-00 1,088.26
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 210.61
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,608.76
ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 616.02
FASTENERS, FASTENING DEVS 401-0000-141.41-00 309.80
GENERAL PACIFIC INC ELECTRICAL CABLES & WIRES 401-0000-141.41-00 328.71
MISC UTILITY DEPOSIT REFUNDS DEPOSIT REFUND 401-0000-122.10-99 125.00
DEPOSIT REFUND 401-0000-122.10-99 250.00
FINAL BILL REFUND 401-0000-122.10-99 4.15
FINAL BILL REFUND 401-0000-122.10-99 63.22
FINAL BILL REFUND 401-0000-122.10-99 65.82
FINAL BILL REFUND 401-0000-122.10-99 90.59
FINAL BILL REFUND 401-0000-122.10-99 91.17
FINAL BILL REFUND 401-0000-122.10-99 129.12
FINAL BILL REFUND 401-0000-122.10-99 738.12
FINAL CREDIT-1420 ROOK DR 401-0000-122.10-99 443.00
OVERPAYMENT-111 APPLE LN 401-0000-122.10-99 125.24
OVERPAYMENT-1302 I ST 401-0000-122.10-99 215.16
OVERPAYMENT-236 E 9TH ST 401-0000-122.10-99 235.13
OVERPAYMENT-4024 NEWELL17 401-0000-122.10-99 120.00
OVERPAYMENT-533 VASHON B 401-0000-122.10-99 41.53
Division Total:$7,398.89
Department Total:$7,398.89
Page 12 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 12
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 1,199,058.00
MARSH MUNDORF PRATT
SULLIVAN
CONSULTING SERVICES 401-7120-533.49-01 396.75
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7120-533.33-50 8,446.00
Power Systems Division Total:$1,207,900.75
AMAZON CAPITAL SERVICES PAINTS,COATINGS,WALLPAPER 401-7180-533.31-01 74.96
ANGELES MILLWORK & LUMBER WATER&SEWER TREATING CHEM 401-7180-533.31-01 42.49
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 95.11
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 482.63
ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 58.70
DM DISPOSAL CO. MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 171.43
HARTNAGEL BUILDING SUPPLY INC FASTENERS, FASTENING DEVS 401-7180-533.35-01 3.04
HOME DEPOT PRO-SUPPLYWORKS ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 67.92
KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 10,841.23
MATT'S TOOLS USA, LLC CLOTHING ACCESSORIES(SEE 401-7180-533.31-01 33.91
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 253.78
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MILEAGE REIMBURSEMENT 401-7180-533.43-10 38.36
MISC TRAVEL SHERE-EAST/WEST OP MTG 401-7180-533.43-10 405.80
TORRES-APWA LEADERSHIP TR 401-7180-533.43-10 152.00
MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 486.04
OLYMPIC PARTY & CUSTODIAL
SUPPLIES
RAGS,SHOP TOWELS,WIPING 401-7180-533.31-01 69.70
CLOTHING ACCESSORIES(SEE 401-7180-533.31-01 15.41
OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 17.39
PACIFIC OFFICE EQUIPMENT INC MICROFICHE,MICROFILM 401-7180-533.31-01 353.73
PEN PRINT INC PAPER (OFFICE,PRINT SHOP) 401-7180-533.31-01 81.53
PORT ANGELES POWER
EQUIPMENT
AUTO & TRUCK MAINT. ITEMS 401-7180-533.35-01 34.71
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 401-7180-533.49-01 72.00
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 2,314.81
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 2,493.22
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 401-7180-533.31-01 70.02
TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 95.22
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 67.02
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 264.63
Page 13 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 13
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Amiot 401-7180-533.43-10 618.36
Cable adapter 401-7180-533.31-01 14.12
UPS shipping 401-7180-533.42-10 18.66
Electric Operations Division Total:$19,807.93
Public Works-Electric Department Total:$1,227,708.68
Electric Utility Fund Total:$1,235,107.57
FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 357.49
PIPE FITTINGS 402-0000-141.40-00 94.57
PIPE FITTINGS 402-0000-141.40-00 2,267.70
PIPE FITTINGS 402-0000-141.40-00 3,628.76
Division Total:$6,348.52
Department Total:$6,348.52
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.402-7380-534.35-01 614.16
SUPPLIES 402-7380-534.31-01 55.42
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 59.21
SUPPLIES 402-7380-534.31-20 45.48
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 402-7380-534.48-02 11,413.50
BAXTER AUTO PARTS #15 SUPPLIES 402-7380-534.31-01 35.13
CASCADE COLUMBIA
DISTRIBUTION, INC
WATER&SEWER TREATING CHEM 402-7380-534.31-05 877.48
WATER&SEWER TREATING CHEM 402-7380-534.31-05 (74.66)
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.402-7380-534.31-01 54.44
PAINTS,COATINGS,WALLPAPER 402-7380-534.31-01 268.16
FASTENERS, FASTENING DEVS 402-7380-534.31-20 99.57
FASTENERS, FASTENING DEVS 402-7380-534.31-20 124.24
HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 22.41
FERGUSON ENTERPRISES INC HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 143.14
HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 747.14
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 402-7380-534.31-01 213.52
SUPPLIES 402-7380-534.31-01 60.39
SUPPLIES 402-7380-534.31-01 71.21
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 121.09
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
DOT/CDL PHYSICAL - JEFF G 402-7380-534.49-90 175.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
Page 14 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 14
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
OFFICE DEPOT SUPPLIES 402-7380-534.31-01 65.91
COMPUTER ACCESSORIES&SUPP 402-7380-534.31-01 282.06
OLYMPIC CONCRETE CUTTING ROAD/HIGHWAY EQUIPMENT 402-7380-534.48-10 740.00
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 402-7380-534.49-01 72.00
RH2 ENGINEERING ENGINEERING SERVICES 402-7380-534.41-50 1,168.92
ENGINEERING SERVICES 402-7380-534.41-50 533.77
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 46.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00
TESTING&CALIBRATION SERVI 402-7380-534.41-50 193.00
SWAIN'S GENERAL STORE INC SUPPLIES 402-7380-534.31-01 33.57
OFFICE SUPPLIES, GENERAL 402-7380-534.35-01 21.71
FIRST AID & SAFETY EQUIP.402-7380-534.31-01 322.89
FIRST AID & SAFETY EQUIP.402-7380-534.31-01 75.95
THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 34.72
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 233.71
US BANK CORPORATE PAYMENT
SYSTEM
Lab supplies-WTP 402-7380-534.31-01 133.32
USA BLUEBOOK PUMPS & ACCESSORIES 402-7380-534.31-20 1,905.51
Water Division Total:$21,922.07
DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.49-90 49.62
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 38.64
Industrial Water Treatmnt Division Total:$88.26
Public Works-Water Department Total:$22,010.33
Water Utility Fund Total:$28,358.85
AMAZON CAPITAL SERVICES SUPPLIES 403-7480-535.31-01 110.81
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 11,413.50
CED/CONSOLIDATED ELEC DIST HAND TOOLS ,POW&NON POWER 403-7480-535.31-20 469.58
HAND TOOLS ,POW&NON POWER 403-7480-535.31-20 (456.54)
ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 279.50
Page 15 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 15
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 589.00
FASTENAL INDUSTRIAL SUPPLIES 403-7480-535.31-01 72.81
HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 100.60
PAINTS,COATINGS,WALLPAPER 403-7480-535.31-01 490.13
FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 119.51
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 469.56
PIPE FITTINGS 403-7480-535.31-20 (84.94)
PIPE FITTINGS 403-7480-535.31-20 498.21
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 403-7480-535.31-01 60.39
SUPPLIES 403-7480-535.31-01 71.21
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 2,335.62
LINCOLN STREET STATION SHIPPING 403-7480-535.42-10 37.23
MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,531.17
FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,448.54
OFFICE DEPOT COMPUTER ACCESSORIES&SUPP 403-7480-535.31-01 282.08
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 27.21
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 403-7480-535.35-01 4.07
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 403-7480-535.49-01 72.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 369.05
MISC PROFESSIONAL SERVICE 403-7480-535.47-10 540.87
STRAITS ELECTRIC EXTERNAL LABOR 403-7480-535.48-10 836.99
SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.35-01 (82.38)
SUPPLIES 403-7480-535.35-01 82.38
SUPPLIES 403-7480-535.35-01 82.38
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 27.14
TECHNICAL SYSTEMS, INC COMPUTER SOFTWARE FOR MIC 403-7480-535.48-02 1,576.15
US BANK CORPORATE PAYMENT
SYSTEM
Block heater 403-7480-535.48-10 166.24
Snacks/supplies-Mtg 403-7480-535.31-01 31.38
WA STATE DEPARTMENT OF
ECOLOGY
ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 1,588.86
Wastewater Division Total:$25,160.31
Public Works-WW/Stormwtr Department Total:$25,160.31
Wastewater Utility Fund Total:$25,160.31
A/R MISCELLANEOUS REFUNDS OVERPMT TRFR STN 874728 404-0000-213.10-90 37.12
Page 16 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 16
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Division Total:$37.12
Department Total:$37.12
ANGELES MILLWORK & LUMBER SUPPLIES 404-7538-537.31-01 54.86
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 404-7538-537.48-02 2,174.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MILEAGE REIMBURSEMENT 404-7538-537.31-01 51.87
MILEAGE REIMBURSEMENT 404-7538-537.31-01 89.70
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7538-537.41-15 369.58
THURMAN SUPPLY JANITORIAL SUPPLIES 404-7538-537.31-01 18.47
US BANK CORPORATE PAYMENT
SYSTEM
Corp Yard/TS Supplies 404-7538-537.31-01 68.27
Lodging deposit-McCabe 404-7538-537.43-10 176.85
SWANA Reg-McCabe 404-7538-537.43-10 575.00
Toll bridge-Sage 404-7538-537.43-10 7.00
TS scale supplies 404-7538-537.31-01 16.31
WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 327,501.13
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,438.78
ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.27
ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 41,914.23
ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 20,864.50
SW - Transfer Station Division Total:$400,687.82
AMAZON CAPITAL SERVICES SUPPLIES 404-7580-537.31-01 36.94
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 404-7580-537.31-01 60.39
SUPPLIES 404-7580-537.31-01 71.22
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 404-7580-537.41-15 72.00
US BANK CORPORATE PAYMENT
SYSTEM
Toll bridge fee 404-7580-537.45-21 10.50
Corp Yard flag 404-7580-537.31-01 64.11
WA STATE RECYCLING
ASSOCIATION
MEMBERSHIPS 404-7580-537.49-01 275.00
WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 50,216.02
Solid Waste-Collections Division Total:$50,806.18
ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 404-7585-537.31-20 297.89
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 10,854.30
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 387.45
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 404-7585-537.31-20 97.79
Solid Waste-Landfill Division Total:$11,637.43
Page 17 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 17
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Public Works-Solid Waste Department Total:$463,131.43
Solid Waste Utility Fund Total:$463,168.55
AMAZON CAPITAL SERVICES SUPPLIES 406-7412-538.31-01 18.47
ANGELES MILLWORK & LUMBER BUILDER'S SUPPLIES 406-7412-538.31-20 258.27
AZTECA SYSTEMS, INC DATA PROC SERV &SOFTWARE 406-7412-538.48-02 7,609.00
CLALLAM CNTY DEPT OF COMM
DEV
TESTING&CALIBRATION SERVI 406-7412-538.41-50 563.09
FASTENAL INDUSTRIAL CLOTHING & APPAREL 406-7412-538.31-01 29.79
HEARTLINE NURSERY STOCK & SUPPLIES 406-7412-538.31-20 31.52
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 406-7412-538.31-01 60.39
SUPPLIES 406-7412-538.31-01 71.21
PUGET SOUND PLANTS, INC NURSERY STOCK & SUPPLIES 406-7412-538.31-20 4,521.92
Stormwater Division Total:$13,163.66
Public Works-WW/Stormwtr Department Total:$13,163.66
Stormwater Utility Fund Total:$13,163.66
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MCFARLAND - PRINC OF FIRE 409-6025-526.43-10 540.00
RYPINSKI - UNIFORM ALLOW 409-6025-526.20-80 86.96
OLYMPIC OXYGEN SALE SURPLUS/OBSOLETE 409-6025-526.31-01 84.86
US BANK CORPORATE PAYMENT
SYSTEM
Natl Medical Reg-Paramedi 409-6025-526.43-10 200.00
Medic I Division Total:$911.82
Fire Department Total:$911.82
Medic I Utility Fund Total:$911.82
CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 41.00
MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,681.00
Wastewater Remediation Division Total:$1,722.00
Public Works-WW/Stormwtr Department Total:$1,722.00
Harbor Clean Up Fund Total:$1,722.00
ALPHA BUILDER CORPORATION CITY REBATE 421-7121-533.49-86 504.18
CITY REBATE 421-7121-533.49-86 307.49
PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 500.00
Conservation Division Total:$1,311.67
Public Works-Electric Department Total:$1,311.67
Conservation Fund Total:$1,311.67
CROW ENGINEERING, INC. ARCHITECT&OTHER DESIGN 451-7188-594.65-10 50,022.00
Page 18 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 18
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Electric Projects Division Total:$50,022.00
Public Works-Electric Department Total:$50,022.00
Electric Utility CIP Fund Total:$50,022.00
AMAZON CAPITAL SERVICES AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 287.20
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,588.50
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,203.88
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 112.13
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.58
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 54.78
BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 122.77
DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 547.50
DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,487.45
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 567.20
MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 196.50
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 116.50
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 201.47
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 524.83
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 265.29
RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 30.23
SEATTLE PUMP & EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,108.74
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 561.64
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 239.09
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (10.41)
WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 37.70
Division Total:$14,285.57
Department Total:$14,285.57
AMAZON CAPITAL SERVICES SUPPLIES 501-7630-548.31-01 18.47
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 42.32
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 173.92
ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 102.21
EXTERNAL LABOR SERVICES 501-7630-548.34-02 50.78
ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.83
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 (0.74)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 12.47
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.11
Page 19 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 19
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 112.72
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.33
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.51
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.44
BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.06
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 51.33
COLUMBIA RUBBER MILLS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,047.87
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 112.51
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42
EXTERNAL LABOR SERVICES 501-7630-548.34-02 79.41
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 342.77
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 522.46
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.64
DEPARTMENT OF LICENSING NEW VEHICLE LICENSE, VEH# 501-7630-548.45-21 61.75
NEW VEHICLE LICENSE, VEH# 501-7630-548.45-21 (61.75)
FAR-WEST MACHINE &
HYDRAULICS
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 83.48
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 143.43
HECKMAN MOTORS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 348.25
HUGHES FIRE EQUIPMENT INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 2,745.93
LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 59.77
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 67.24
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 158.15
MURRAY MOTORS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 59.79
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.11
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.62
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 107.96
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 26.29
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 108.59
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 24.98
NORTHERN TOOL/BLUETARP AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 413.04
Page 20 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 20
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
PAPE' MACHINERY AUTO & TRUCK MAINT 501-7630-548.34-02 450.40
AUTO & TRUCK MAINT 501-7630-548.34-02 (409.39)
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 307.47
PORT ANGELES POWER
EQUIPMENT
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 49.89
PROGRESSIVE BUSINESS
PUBLCTNS
LIBRARY SERVICES(EXCL 908 501-7630-548.49-01 72.00
R & S TRANSPORT, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 760.90
RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.85
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 23.60
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 107.76
RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES 501-7630-548.34-02 479.37
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 405.82
SYSTEMS FOR PUBLIC SAFETY,
INC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.74
WESTERN STEEL METALS,BARS,PLATES,RODS 501-7630-548.34-02 216.45
Equipment Services Division Total:$9,846.67
Public Works Department Total:$9,846.67
Equipment Services Fund Total:$24,132.24
BMC SOFTWARE, INC. DATA PROC SERV &SOFTWARE 502-2081-518.42-10 1,080.26
DATA PROC SERV &SOFTWARE 502-2081-518.48-02 1,786.50
CITIES DIGITAL DATA PROC SERV &SOFTWARE 502-2081-518.48-02 24,895.56
PSI, LLC EQUIP MAINT & REPAIR SERV 502-2081-518.48-02 413.10
PUD #1 OF CLALLAM COUNTY ELECTRONIC COMPONENTS 502-2081-518.47-10 47.89
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 11.03
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 228.59
US BANK CORPORATE PAYMENT
SYSTEM
Bosch drill kit 502-2081-518.35-01 81.18
USB-C to Ethernet Adapter 502-2081-518.31-80 114.07
ACCIS Membership-Weeks 502-2081-518.49-01 75.00
Airfare-Harper 502-2081-518.43-10 578.80
Work Examiner Standard 502-2081-518.48-02 65.22
Fiber Patch Cord/HDMI cab 502-2081-518.31-80 102.28
VERIZON WIRELESS 03-05 A/C 542276284-00001 502-2081-518.42-10 91.80
WAVE BROADBAND DATA PROC SERV &SOFTWARE 502-2081-518.42-12 15,195.42
Information Technologies Division Total:$44,766.70
Finance Department Total:$44,766.70
Page 21 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 21
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
Information Technology Fund Total:$44,766.70
AWC EMPLOYEE BENEFITS TRUST L1 MED/VIS PREMIUMS 503-1631-517.46-34 6,453.42
LIFE INSURANCE 503-1631-517.46-32 1,673.64
LTD 503-1631-517.46-31 4,498.29
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 195,892.84
HSA BANK PAYROLL SUMMARY 503-1631-365.90-20 9,000.00
PAYROLL SUMMARY 503-1631-365.90-20 (9,000.00)
PAYROLL SUMMARY 503-1631-365.90-20 (9,000.00)
PAYROLL SUMMARY 503-1631-365.90-20 9,000.00
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 85,076.20
TEAMSTERS RETIREE MARCH P 503-1631-517.46-34 5,763.60
REDQUOTE, INC. 2019 HRA Claim Reimb 503-1631-517.46-30 7,553.98
US BANK CORPORATE PAYMENT
SYSTEM
Gift cards for Wellness e 503-1631-517.41-51 150.00
Pedometers for Wellness e 503-1631-517.41-51 43.44
Other Insurance Programs Division Total:$307,105.41
DEPT OF LABOR & INDUSTRIES Penalty 503-1661-517.49-50 9,831.83
WASHINGTON HOSPITAL SVCS December 2019 Contract 503-1661-517.41-40 750.00
MARCH 2020 FEE CONTRACT 503-1661-517.41-40 750.00
Worker's Compensation Division Total:$11,331.83
US BANK CORPORATE PAYMENT
SYSTEM
Natl PERLRA Mem-Fountain 503-1671-517.41-50 225.00
Comp Liability Division Total:$225.00
Self Insurance Department Total:$318,662.24
Self-Insurance Fund Total:$318,662.24
AWC EMPLOYEE BENEFITS TRUST RETIREE PREMIUMS 602-6221-517.46-35 2,227.50
Fireman's Pension Division Total:$2,227.50
Fireman's Pension Department Total:$2,227.50
Firemen's Pension Fund Total:$2,227.50
AFLAC PAYROLL SUMMARY 920-0000-231.53-11 307.69
PAYROLL SUMMARY 920-0000-231.53-12 472.31
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 480.00
BROWN & BROWN OF
WASHINGTON
PAYROLL SUMMARY 920-0000-231.53-40 1,969.78
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 26,544.91
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 69,653.89
Page 22 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 22
City of Port Angeles
City Council Expenditure Report
Between Mar 7, 2020 and Mar 20, 2020
Vendor Description Account Number Amount
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 80,200.54
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,588.40
HSA BANK PAYROLL SUMMARY 920-0000-231.52-40 5,400.66
PAYROLL SUMMARY 920-0000-231.52-40 5,050.66
PAYROLL SUMMARY 920-0000-231.52-40 (5,400.66)
PAYROLL SUMMARY 920-0000-231.52-40 (5,050.66)
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,384.99
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 19,894.81
INTERNAL REVENUE SERVICE PAYROLL SUMMARY 920-0000-231.56-30 289.29
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 3,358.61
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 253.84
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 374.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,293.32
Division Total:$213,296.50
Department Total:$213,296.50
Payroll Clearing Fund Total:$213,296.50
Total for Checks Dated Between Mar 7, 2020 and Mar 20, 2020 $2,791,703.54
Page 23 of 23 Mar 23, 2020 9:55:20 AMApril 7, 2020 E - 23
Date: April 7, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: SCADA Technical Support, Professional Service Agreement PSA-2020-03
Background / Analysis: Several essential City facilities are monitored and controlled via Supervisory
Control And Data Acquisition (SCADA) systems. Ensuring the SCADA systems are maintained and
operational is critical to the City’s continued efficient operation.
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement for Supervisory Control And Data Acquisition (SCADA) maintenance support. This includes
a variety of technical support associated with facilities operated by the City’s Water, Wastewater, and
Solid Waste utilities.
Three firms from the MRSC roster were evaluated based on their Statements of Qualifications. Technical
Systems, Inc. of Lynnwood WA was selected as the service provider.
Funding: Funds are available as shown.
Budget Account
Wastewater SCADA Maintenance Support $30,000 403-7480-535-4802
Water SCADA Maintenance Support $30,000 402-7380-534-4802
Solid Waste SCADA Maintenance Support $4,000 404-7538-537-4802
SCADA Eng Technical Support (WT0218) $31,000 452-7388-594-6510
Total Contract Amount $95,000
Justification for “necessary and routine” City matter: The procurement of these services
without delay is considered as a “necessary and routine” matter as described by the Governor’s
Proclamation 20-28 (Open Public Meetings Act and Public Records Act) issued on March 24, 2020.
The SCADA system is essential for the City’s ability to continue normal operations in the Water
Treatment and Wastewater Treatment plants. The operations of both plants are reliant on our ability to
maintain the system; the City does not have the technical expertise in-house. The SCADA infrastructure
is a key component to ensuring the health and safety of potable drinking water as well as the City’s
ability to treat Wastewater. Without the technical services provided by this contract, our SCADA system
is likely to experience substantial failure within 45 days.
Recommendation: Approve and authorize the City Manager to sign a Professional Services
Agreement with Technical Systems, Inc. in the not to exceed amount of $95,000.00, and authorize the
City Manager to make minor modifications as necessary.
April 7, 2020 E - 24
This includes the following facilities:
• Wastewater Treatment Plant,
• Water Treatment Plant,
• Numerous Wastewater pump stations,
• Water Reservoirs,
• Solid Waste leachate pump stations, and
• Landfill Gas Flare.
The purpose of this contract is to ensure a Contractor is available to provide timely response for support
needs that are unforeseen and/or emergency events. All work on this contract shall be issued through a
Directed Service Order.
Currently the City does not have a contract for technical support for any SCADA-related emergency.
Therefore, should a technical issue arise, the City would be at extreme risk to ensure public health and
safety. This contract, along with resolving capital issues, serves as a means for us to manage emergency
situations as they arise.
The SCADA Engineering Technical Support task will be used to create design plans and bid documents
for the implementation of the Capital Project TR0218, Reservoir Repairs Project. This capital project in
the approved 2020-2025 CFP will address the required communication and monitoring equipment repairs
and replacements at the Black Diamond, Jones Street, Peabody, and E Street Reservoirs. Communication
and monitoring equipment failures cannot be verified via SCADA, and therefore require time-consuming
site visits to address.
This work is vital to the continued operations of the Utilities and must proceed through the current “Stay
Home, Stay Safe” order, however most of the work will be accomplished remotely or by a single
technician practicing physical distancing.
Professional Services Rationale: The tasks supported by this Professional Services Agreement
require skilled professionals with specialized control system integration knowledge, as well as several
other unique skill sets the City does not currently retain in-house. For this reason, the City is seeking
outside support.
Funding Overview: Funds are available in the following budgets. The table below identifies the tasks,
associated budget, and corresponding budget accounts.
Task Budget Account
1 Maintenance and Technical Support
1.1 Wastewater SCADA Maintenance Support $30,000 403-7480-535-4802
1.2 Water SCADA Maintenance Support $30,000 402-7380-534-4802
1.3 Solid Waste SCADA Maintenance Support $4,000 404-7538-537-4802
2 SCADA Eng Technical Support (WT0218) $31,000 452-7388-594-6510
Total Contract Amount $95,000
April 7, 2020 E - 25
Date: April 7, 2020
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: 2020 Budget Amendment #1
Background / Analysis:
The 1st Amendment will “clean-up” a variety of changes to City revenues and expenditures that were
overlooked during the budget process as well as carry-over capital projects from 2019. The proposed
changes are shown in detail on the following pages. All increased expenditures have previously been
approved by Council, and the majority of these increases will be funded using existing reserves from
funds set aside for capital projects in 2019. Since the first reading there have been two changes. The first
will carry an equipment services air compressor replacement from 2019 into 2020. The second change
will allocate $250,000 of funding toward utility bill relief as directed by Council at the March 17th
Council meeting.
Budget amendments are routinely brought to Council for approval 3-4 times a year. This amendment is
required to provide authority for staff to spend funds that have been itemized in the attachment to this
memo. This includes the approval of the $250,000 utility bill relief funding for residents currently being
affected by the COVID-19 virus and the $50,000 identified for rental assistance during this emergency
situation. The approval of this amendment provides Staff with the budget authority to administer this
program.
Summary: The requested action is required and routine in accordance with the Governor’s proclamation
20-28. The 2020 Budget is being amended for the first time to adjust a variety of funds to reflect changes
in revenues and expenditures that have occurred during the first few months of 2020. This is the second
reading of the ordinance. This budget amendment primarily includes items that are capital in nature,
while future budget amendments will focus on operating and maintenance adjustments.
As this budget amendment includes new revenues as well as an authorization to use funds from reserves,
the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative
votes.
Funding: See detailed summary attached to memo.
Recommendation: The requested action for this issue is as follows:
1. Conduct the second reading of the 2020 Budget Amendment #1 ordinance; and
2. Adopt the ordinance.
April 7, 2020 E - 26
Since many of the individual actions require funding to come from reserves (money unspent at the end of
the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a
super majority of the entire Council, or five (5) affirmative votes.
The majority of the changes included are a result of capital projects moving from 2019 to 2020. These
projects were either fully carried over if construction had not yet begun, or the remaining portion of the
project was moved forward. Funding for the capital projects was from existing reserves.
Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with
Exhibit A which lists total revenues and expenditures by fund for the 2020 Adopted Budget and proposed
Amendment #1.
Tonight’s meeting will include the second reading of the budget amendment ordinance. If you have any
questions or concerns, please contact me at your convenience.
Funding Overview:
Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all
funding changes.
Attached: List of proposed budget changes.
2020 Budget Ordinance – Amendment #1.
Exhibit A.
April 7, 2020 E - 27
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
Patrol Overtime - 4,400 001-5022-522-10-11 Grant reimbursed
Investigations - 3,000 001-5021-521-10-11 Grant reimbursed
US DOJ/US Marshal's Service Grant 7,400 - 001-5022-334-01-10 Grant for OT reimbursement
Finance Dept Cost Allocation Reconciliation 89,300 - 001-2025-349-10-00 Year-end correction
Fire Dept Cost Allocation Reconciliation (68,000) - 001-6010-349-10-00 Year-end correction
Update to Stormater taxes received 20,600 - 001.2001.316.4060 Revenue Update
PK0318 - Waterfront Trail RipRap Repair - 50,000 001.8080.597.5991 Council approved
PK0719 - Parks Maintenance Building - 50,000 001.8080.576.4810 Accounting Correction
PK0719 - Parks Maintenance Building 50,000 - 001.8080.397.1099 Accounting Correction
COVID-19 Utility Relief 250,000 001-9029-518-4990 Council approved
TOTAL GENERAL FUND 99,300 357,400
Cost Allocation Reconciliation - (38,000) 107-5160-528-41-10 Year-end correction
PD0119 - Computer Aided Dispatch capital reimbursement 250,000 - 107.5160.337.1020 Year-end correction
CAPPC Capital carry over from 2019 - 68,600 107.5160.594.6510 Carried from 2019
TOTAL PENCOM 250,000 30,600
CDBG Grant - William Shore Pool 750,000 - 172-4130-333-14-22 Carried from 2019
CDBG Grant - William Shore Pool - 750,000 172-4130-559-52-01 Carried from 2019
Affordable Housing tax revenue 308,300 - 172.4130.313-25-00 Tax revenue
Affordable Housing expenses - 358,300 172.4130.559.4150 Council approved
Affordable housing sales tax credit 50,000 - 172.4130.313-25-00 Tax revenue
TOTAL PA HOUSING REHAB FUND 1,108,300 1,108,300
LTAX expenditure updates - 244,900 101.1430.558.4150 Council approved
TOTAL LODGING TAX FUND - 244,900
PD0119 - Computer Aided Dispatch - 50,000 310.5950.594.6510 Carried from 2019
GG113 - Facility Security Projects - 60,000 310.8985.594.6510 Carried from 2019
PK0205 - Restroom Replacement Program - 75,000 310.8985.594.6510 Carried from 2019
PK0219 - Generation II Dream Playgournd - 200,000 310.8985.594.6510 Carried from 2019
PK0318 - Waterfront Rip-rap repair - 50,000 310.8985.594.6510 Carried from 2019
PK0318 - Waterfront Rip-rap repair 50,000 - 310.8985.397.1091 Carried from 2019
PK0418 - Civic Field Revisions - 74,800 310.8985.594.6510 Carried from 2019
PK0819 - City Pier Railing replacement - 33,000 310.8985.594.6510 Carried from 2019
PK0719 - Parks Maintenance Building - (50,000) 310.8985.594.6510 Carried from 2019
PK0719 - Parks Maintenance Building - 50,000 310.8985.597.5991 Carried from 2019
PK0919 - Port Angeles Fine Arts Center Capital Improvemen - 40,200 310.8985.594.6510 Carried from 2019
GG0416 - City Hall Fire Detection - 75,000 310.8985.594.6510 Carried from 2019
FD0118 - Defibrillators - (35,000) 310.5950.594.6510 Account correction
TOTAL GOVERNMENTAL CAPITAL FUND 50,000 623,000
TR0114 - Hill Street ODT Development - 20,300 312.4160.595.6510 Carried from 2019
TR0209 - Race Street Design - 171,200 312.4160.595.6510 Carried from 2019
TR0909 - Wayfinding Signage - 198,200 312.4160.595.6510 Carried from 2019
TR0111 - Marine Drive Channel Bridge - 34,100 312.7930.595.6510 Carried from 2019
TR0519 - Peabody Street Sidewalk Repair - 94,900 312.7930.595.6510 Carried from 2019
TR1216 - 5th and Liberty Solar Speed Signs - 28,100 312.7930.595.6510 Carried from 2019
TR1416 - Hamilton School Walking routes - 15,000 312.7930.595.6510 Carried from 2019
TOTAL TRANSPORTATION BENEFIT DISTRICT FUND - 561,800
CL0219 - Underground Cable Replacement - 2,000 451.7188.594.6510 Carried from 2019
CL0414 - Light Ops Building - 32,800 451.7188.594.6511 Carried from 2020
CL0414 - Light Ops Building 2,200,000 - 451.7188.397.1081 Year-End correction
TOTAL ELECTRIC CAPITAL FUND 2,200,000 34,800
WW0205 - WWTP Dewatering Improvement - 50,000 453.7488.594.6510 Carried from 2019
WW0308 - Pump Station #3 - 672,300 453.7488.594.6510 Carried from 2019
WW0618 - Neighborhood Sewer Rehabilitation - 300,000 453.7488.594.6510 Carried from 2019
TOTAL WASTEWATER CAPITAL FUND - 1,022,300
SW0117 - Landfill Scale Software - 80,000 454.7588.594.6510 Carried from 2019
TOTAL SOLID WASTE CAPITAL FUND - 80,000
DR0213 - H Street Outfall Improvements - 6,000 456.7688.594.6510 Carried from 2019
TOTAL STORMWATER CAPITAL FUND - 6,000
Temporary Builidng Lease Extension 38,900 401-7180-533-45-30 Council approved
CL0414 - Light Ops Building - 2,200,000 401.9998.597.5881 Year end correction
TOTAL ELECTRIC FUND - 2,238,900
Detailed List of Proposed Budget Changes - 2020 Budget Amendment #1
April 7, 2020 E - 28
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
Cost Allocation Adjustment - (66,000) 409-6025-526-41-11 Year-end Correction
Medic 1 Equipment - Gurneys and Cardiac machines - 183,200 409.6025.594.6410 Council Approved
FD0118 - Defibrillators - 35,000 409.6025.594.6410 Year-end Correction
TOTAL MEDIC 1 UTILITY FUND - 152,200
Additional estimated revenue 227,000 - 406.7412.343.8300 Revenue estimation update
Tax increase for additional revenue - 33,500 406.7412.538.xxxx Revenue estimation update
Department of Ecology Stromwater Capacity grant 45,000 - 406.7412.334.0310 Council Approved
TOTAL STORMWATER FUND 272,000 33,500
IR Portable Air Compressor replacement 26,000 501.7630.594.6410 Carried from 2019
Light Ops Truck replacement 275,600 501.7630.594.6410 Carried from 2019
TOTAL EQUIPMENT SERVICES FUND 301,600
IT Dept Cost Allocation Adjustment 93,300 - 502-2081-348-80-00 Year-end correction
Cost Allocation Adjustment (2,300) - 502-2081-348-80-10 Year-end correction
Cost Allocation Adjustment 800 - 502-2081-348-80-12 Year-end correction
IT0218 - Click2Gov3 - 5,000 502.2082.564.6510 Carried from 2019
IT0918 - Segmentation - 130,000 502.2082.594.6510 Carried from 2019
TOTAL INFORMATION TECHNOLOGY FUND 91,800 135,000
April 7, 2020 E - 29
-1-
ORDINANCE NO._____
AN ORDINANCE of the City of Port Angeles, Washington amending
the 2020 budget and funds.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2020, was
adopted, approved and confirmed on December 3, 2019, in Ordinance 3652, in the manner
provided by law.
WHEREAS, now there exists an emergency that could not reasonably have been
foreseen when the 2020 budget was adopted.
WHEREAS, the facts constituting the emergency include, but are not limited to:
· Unanticipated additional revenue; and
· Unanticipated additional and reduced expenditures primarily for
changes in planned capital expenditures as previously authorized by
Council.
WHEREAS, these facts require amendments to the adopted budget in order to meet
the expenses of government of the City for the fiscal year ending December 31, 2020.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an
emergency exists.
April 7, 2020 E - 30
-2-
Section 2. The 2020 budget appropriation for each separate fund as set forth in
Ordinance 3652, is amended as shown in the attached Exhibit A.
Section 3. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener’s errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 4. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days
after publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than
the majority of all members of the legislative body at a regular meeting of said Council on the
____ day of March, 2020.
_______________________________
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED: ___________________
By Summary
April 7, 2020 E - 31
CITY of PORT ANGELES
2020 Budget Amendment #1
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est.Balance - Est.Balance - Est.
GENERAL FUND (Note: Divisional totals for reference only)
Fund Balance:6,353,751 5,299,351 6,353,751 5,041,251
001.1160 City Council 44,200 71,300 44,200 71,300
001.1210 City Manager 216,100 518,000 216,100 518,000
001.1211 Customer Commitment 2,100 3,000 2,100 3,000
001.1220 Human Resources 130,000 211,600 130,000 211,600
001.1230 City Clerk 100,700 206,300 100,700 206,300
001.1289 Records Management 0 0 0 0
001.1390 Community Service 0 0 0 0
001.2001 Finance - Revenue 13,991,000 0 14,011,600 0
001.2010 Finance Administration 328,700 916,700 418,000 916,700
001.2023 Accounting 768,900 974,500 768,900 974,500
001.2025 Customer Service 1,022,900 1,113,800 1,022,900 1,113,800
001.2080 Reprographics 43,700 46,600 43,700 46,600
001.2091 Non-Departmental 0 0 0 0
001.2099 General Unspecified 0 0 0 0
001.3010 City Attorney 356,500 539,600 356,500 539,600
001.3012 Jail Contributions 0 885,600 0 885,600
001.4010 Planning 275,400 523,700 275,400 523,700
001.4020 Building 467,000 267,400 467,000 267,400
001.4071 Economic Development 50,000 101,700 50,000 101,700
001.5010 Police Administration 0 694,700 0 694,700
001.5012 PenCom/Capital Transfers 308,300 328,800 308,300 328,800
001.5021 Police Investigation 3,500 1,062,500 3,500 1,065,500
001.5022 Police Patrol 435,000 3,543,000 442,400 3,547,400
001.5026 Police Reserves & Volunteers 0 11,400 0 11,400
001.5029 Police Records 17,400 469,400 17,400 469,400
001.5050 Police Facilities Maintenance 16,300 20,100 16,300 20,100
001.6010 Fire Administration 125,700 228,500 57,700 228,500
001.6012 PenCom/Medic I Support 0 884,100 0 884,100
001.6020 Fire Suppression 0 1,284,800 0 1,284,800
001.6030 Fire Prevention 5,500 108,100 5,500 108,100
001.6040 Fire Training 6,100 102,900 6,100 102,900
001.6050 Fire Facilities Maintenance 0 56,700 0 56,700
001.7010 Public Works Administration 958,000 2,062,600 958,000 2,062,600
001.7012 Public Works CIP 0 25,000 0 25,000
001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800
001.8010 Parks Administration 0 266,500 0 266,500
001.8012 Senior Center 46,800 158,000 46,800 158,000
001.8050 Ocean View Cemetery 115,000 179,900 115,000 179,900
001.8080 Park Facilities 30,000 2,118,300 80,000 2,218,300
001.8112 Senior Center Facilities 0 57,600 0 57,600
001.8131 Central Services Facilities 366,900 504,400 366,900 504,400
001.8155 Facility Rentals 92,200 115,000 92,200 115,000
001.8221 Sports Programs 162,000 205,300 162,000 205,300
001.9029 General Unspecified 0 672,900 0 922,900
001 TOTAL General Fund 6,353,751 20,518,700 21,573,100 5,299,351 6,353,751 20,618,000 21,930,500 5,041,251
SPECIAL REVENUE FUNDS
101 Lodging Excise Tax Fund 335,504 707,800 682,000 361,304 335,504 707,800 926,900 116,404
102 Street Fund 316,372 1,719,600 1,719,600 316,372 316,372 1,719,600 1,719,600 316,372
105 Real Estate Excise Tax-1 (REET-1) Fund 936,082 263,100 387,900 811,282 936,082 263,100 387,900 811,282
107 PenCom Fund 1,231,601 2,933,300 3,408,500 756,401 1,231,601 3,183,300 3,439,100 975,801
160 Real Estate Excise Tax-2 (REET-2) Fund 823,174 265,400 221,400 867,174 823,174 265,400 221,400 867,174
165 Business Improvement Area 57,888 36,800 0 0 57,888 36,800 0 0
172 Port Angeles Housing Rehab. Fund 48,255 43,800 57,000 35,055 48,255 1,152,100 1,165,300 35,055
175 Code Compliance Fund 50,000 1,000 0 51,000 50,000 1,000 0 51,000
TOTAL Special Revenue Funds 3,798,876 5,970,800 6,476,400 3,198,588 3,821,597 7,329,100 7,860,200 3,195,809
2020 Budget Amendment #12020 Budget AdoptedFunds
April 7, 2020 E - 32
CITY of PORT ANGELES
2020 Budget Amendment #1
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est.Balance - Est.Balance - Est.
DEBT SERVICE FUNDS
215 2006 LTGO Bond (Prop. Acquisition) Fund 747,289 365,700 87,000 1,025,989 747,289 365,700 87,000 1,025,989
216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 168,334 604,700 598,800 174,234 168,334 604,700 598,800 174,234
217 2015 LTGO Bond - Refunding (W.U.G.A.)12,571 234,500 233,200 13,871 12,571 234,500 233,200 13,871
TOTAL Debt Service Funds 928,194 1,204,900 919,000 1,214,094 928,194 1,204,900 919,000 1,214,094
ENTERPRISE / UTILITY FUNDS
401 Electric Utility Fund 9,081,392 30,274,900 30,184,100 9,172,192 9,081,392 30,274,900 32,423,000 6,933,292
402 Water Utility Fund 13,458,563 9,345,900 7,372,800 15,431,663 13,458,563 9,345,900 7,372,800 15,431,663
403 Wastewater Utility Fund 1,935,053 7,170,300 7,173,200 1,932,153 1,935,053 7,170,300 7,173,200 1,932,153
404 Solid Waste Utility Fund 4,710,586 12,003,800 12,479,800 4,234,586 4,710,586 12,003,800 12,479,800 4,234,586
406 Stormwater Utility Fund 1,328,044 2,374,000 2,261,300 1,440,744 1,328,044 2,646,000 2,294,800 1,679,244
409 Medic 1 Utility Fund 314,526 2,896,500 2,963,100 247,926 314,526 2,896,500 3,115,300 95,726
413 Harbor Clean-up Fund (837,910)2,692,300 2,624,400 (770,010)(837,910)2,692,300 2,624,400 (770,010)
421 Conservation Fund 894,333 479,400 614,300 759,433 894,333 479,400 614,300 759,433
TOTAL Enterprise / Utility Funds 30,884,587 67,237,100 65,673,000 32,448,687 30,884,587 67,509,100 68,097,600 30,296,087
ENTERPRISE / INTERNAL SERVICE FUNDS
501 Equipment Services 4,082,192 1,748,800 2,381,600 3,449,392 4,082,192 1,748,800 2,683,200 3,147,792
502 Information Technology 1,163,809 2,167,200 2,207,200 1,123,809 1,163,809 2,259,000 2,342,200 1,080,609
503 Self-Insurance 936,601 5,962,500 5,962,500 936,601 936,601 5,962,500 5,962,500 936,601
TOTAL Internal Service Funds 6,182,602 9,878,500 10,551,300 5,509,802 6,182,602 9,970,300 10,987,900 5,165,002
FIDUCIARY FUNDS
602 Firemen's Pension Fund 148,043 15,000 87,800 75,243 148,043 15,000 87,800 75,243
TOTAL Fiduciary Funds 148,043 15,000 87,800 75,243 148,043 15,000 87,800 75,243
PERMANENT FUNDS
601 Cemetery Endowment Fund 405,604 6,100 0 411,704 405,604 6,100 0 411,704
TOTAL Permanent Funds 405,604 6,100 0 411,704 405,604 6,100 0 411,704
CAPITAL FUNDS
310 Governmental Capital Improvement Fund 1,035,728 2,009,500 1,478,500 1,566,728 1,035,728 2,059,500 2,101,500 993,728
312 Transportation Capital 2,468,818 1,316,400 2,028,300 1,756,918 2,468,818 1,316,400 2,590,100 1,195,118
316 Governmental Park Improvement Fund 277,918 11,600 0 289,518 277,918 11,600 0 289,518
451 Electric Capital Fund 9,572,120 1,100,000 9,250,000 1,422,120 9,572,120 3,300,000 9,284,800 3,587,320
452 Water Capital Fund 3,896,221 568,000 1,788,200 2,676,021 3,896,221 568,000 1,788,200 2,676,021
453 Wastewater Capital Fund 2,562,890 803,500 1,750,000 1,616,390 2,562,890 803,500 2,772,300 594,090
454 Solid Waste Capital Fund 2,696,591 1,713,300 1,805,600 2,604,291 2,696,591 1,713,300 1,885,600 2,524,291
456 Stormwater Capital Fund 2,656,176 400,000 659,000 2,397,176 2,656,176 400,000 665,000 2,391,176
463 Combined Sewer Overflow Capital Fund 2,182,956 2,331,900 2,484,300 2,030,556 2,182,956 2,331,900 2,484,300 2,030,556
TOTAL Capital Funds 27,349,418 10,254,200 21,243,900 16,359,718 27,349,418 12,504,200 23,571,800 16,281,818
SUB-TOTAL ALL FUNDS 76,051,075 115,085,300 126,524,500 64,517,187 76,073,796 119,156,700 133,454,800 61,681,008
Reserves - Designated 3,186,700 2,803,400
Reserves Used 14,625,900 17,101,500
TOTAL CITYWIDE ALL FUNDS 76,051,075 129,711,200 129,711,200 64,517,187 76,073,796 136,258,200 136,258,200 61,681,008
2020 Budget Amendment #12020 Budget AdoptedFunds
April 7, 2020 E - 33
Date: April 7, 2020
To: City Council
From: Nathan A. West, City Manager
Subject: Changes to Housing Rehabilitation Fund
Background / Analysis:
In November Port Angeles citizens voted in a 0.10% sales tax for Affordable Housing. This tax took
effect April 1, 2020. Additionally, City Council adopted Resolution 15-19 to collect a 0.0146% sales tax
credit allowed by SHB 1406. It is estimated that the total amount collected in 2020 from these affordable
housing taxes will be $358,300. The Finance Department has identified the City’s existing Housing
Rehabilitation Program Fund as the best fund to accurately track and utilize this funding. However, it is
necessary to make some changes to the ordinance in order to accommodate the affordable housing tax
revenue. Staff recommends changing the fund from the Housing Rehabilitation Program Fund to the
Affordable Housing and Rehabilitation Program Fund.
Summary: In November Port Angeles citizens voted in a 0.10% sales tax for Affordable Housing. In
February 2020, the City Council adopted Resolution 15-19 to collect a 0.0146% sales tax credit allowed
by SHB 1406. The estimated total amount to be collected in 2020 from these affordable housing taxes is
$358,300. The Finance Department has identified the City’s Housing Rehabilitation Program Fund as the
best existing fund to accurately track and utilize the affordable housing tax funding. To do so, it is
necessary to make minor changes to the fund ordinance.
Proclamation 20-28: The action recommended in this Memo is permitted under Proclamation
20-28 because the affordable housing funds will be used immediately by the City to provide
residential housing assistance to citizens suffering financial hardship as a result of the COVID-
19 outbreak and current public health emergency.
Funding: Funds collected from the 0.10% sales tax increase for Affordable Housing and from the sales
tax credit received from the State for affordable housing will be tracked in this fund. $358,300 is
anticipated in revenue in 2020. Recognizing our current economic and health crisis we recognize this
estimate may change.
Recommendation: The requested action for this issue is as follows:
1. Conduct the first reading of the ordinance changing the Housing Rehabilitation Program
Fund to the Affordable Housing and Rehabilitation Program Fund; and considering the
emergent situation
2.Waive the 2nd Reading of the Ordinance.
3. Adopt the Ordinance
April 7, 2020 G - 1
It is necessary to change this fund at this time because the first payments received from the State for this
tax revenue are expected in April. Additionally, the COVID-19 rental assistance relief program will be
utilizing the funds collected from SHB 1406 and the fund must be established and authorized for
distribution. The requested action is therefore required and in accordance with the Governor’s
proclamation 20-28.
Funding Overview:
Funds collected from the 0.10% sales tax increase for Affordable Housing and from the sales tax credit
received from the State for affordable housing will be tracked in this fund. $358,300 is anticipated in
revenue in 2020.
Attached: Ordinance changing the Housing Rehabilitation Program Fund to the Affordable Housing
and Rehabilitation Program Fund.
April 7, 2020 G - 2
-1-
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter 3.15
of the Port Angeles Municipal Code relating to Funds.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as
follows:
Section 1. Ordinance 2890 and Chapter 3.15 of the Port Angeles Municipal Code is
hereby amended by amending PAMC 3.15.060, to read as follows:
3.15.060 - Housing Rehabilitation Program Fund created.
There is hereby established in the City Treasury a fund for the fiscal administration and
accounting of Federal grant funds that are loaned or granted as financial assistance to low
income homeowners. Said fund shall be entitled "Housing Rehabilitation Program Fund."
3.15.060 – Affordable Housing and Rehabilitation Program Fund created.
There is hereby established in the City Treasury a fund for the fiscal administration and
accounting of:
(1) Federal grant funds that are loaned or granted as financial assistance to low income
homeowners; and
(2) sales tax, sales tax credits, and money from other sources collected specifically for
affordable housing needs.
Said fund shall be entitled "Affordable Housing and Rehabilitation Program Fund."
Section 2 - Severability. If any provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
the provisions of the Ordinance to other persons or circumstances is not affected.
Section 3 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
April 7, 2020 G - 3
-2-
Section 4 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener’s/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____day of April, 2020.
_________________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_________________________________
William E. Bloor, City Attorney
PUBLISHED: ______________, 2020
By Summary
April 7, 2020 G - 4
Date: April 7, 2020
To: City Council
From: Nathan A. West, City Manager
Subject: Utility Bill Relief and Rental Assistance Program
Background / Analysis:
Recognizing the financial hardships caused by the COVID-19 outbreak the City Council directed staff to
developed a program that will provide utility bill relief to residents and businesses as well as rental
assistance to City residents. This program will also allow community members to make donations that
will be directly applied to the utility accounts of those in financial need as a result of COVID-19.
Staff has identified $250,000 of contingency funds committed in the General Fund for use as approved by
City Council. These funds are separate from the unassigned General Fund balance and will not affect the
25% reserve requirement. The action at the March 17th City Council meeting authorized the use of these
funds for utility bill relief. Additionally, $50,000 has been allocated from the state sales tax credit
anticipated in 2020, resulting from HB1406, for rental assistance to City residents. This revenue source is
specific to assistance for renters and cannot be used to provide mortgage relief.
Summary: In recognition of the financial hardships caused by the COVID-19 outbreak the City Council
directed the City Manager to find administrative ways to provide direct utility relief to our local residents.
As follow up to that Council action city staff has developed a program that will provide utility bill relief
to residents and businesses as well as rental assistance for City residents. This program will also allow
community members to make donations that will be directly applied to the utility accounts of those in
financial need as a result of COVID-19.
Proclamation 20-28: The action recommended in this Memo is permitted under Proclamation
20-28 because the affordable housing funds will be used immediately by the City to provide
residential housing assistance to citizens suffering financial hardship as a result of the COVID-
19 outbreak and current public health emergency.
Funding: $250,000 has been identified in the General Fund for utility bill relief for residents and
businesses and $50,000 has been identified from SHB 1406 funding for rental assistance for residents
currently impacted by the COVID-19 virus.
Recommendation: The requested action for this issue is as follows:
1. Adopt the resolution ratifying and approving the COVID-19 Financial Assistance Utility
and Rental Relief Program.
April 7, 2020 H - 1
Applications will be reviewed by City Staff and once approved will be credited to customer’s utility
account. Funds for rental assistance will be mailed to approved applicants. In order to reach as many
residents as possible in a timely manner the relief program was designed to be simple and concise. Funds
will continue to be distributed until they are no longer available.
This program will be in addition to the discounts currently offered to low income utility customers and
will not change the City’s stance on setting up payment plans rather than disconnecting services. Interest
will continue to be waived on unpaid utility bills.
Funding Overview:
$250,000 has been identified in the General Fund for utility bill relief for residents and businesses and
$50,000 has been identified from SHB 1406 funding for rental assistance for residents currently impacted
by the COVID-19 virus.
Attached: Resolution ratifying and approving the COVID-19 Financial Assistance Utility and
Rental Relief Program
April 7, 2020 H - 2
RESOLUTION NO.____
A RESOLUTION of the City Council of the City of Port
Angeles, Washington, ratifying and approving the COVID-19
Financial Assistance Utility and Rental Relief Program.
WHEREAS, the City Council recognizes that the COVID-19 outbreak has caused
substantial financial hardship for many of our citizens; and
WHEREAS, recognizing the financial hardships caused by the COVID-19 outbreak, the
City Manager created a COVID-19 Financial Assistance Utility and Rental Relief Program; and
WHEREAS, this Program would allocate $250,000 to be used for utility bill relief for
residents and businesses; and
WHEREAS, this Program would allocate $50,000 of funds available from 2019 SHB
1406 to be used for residential rental assistance; and
WHEREAS, this financial assistance is in addition to the discounts currently offered
and provided to low income utility customers; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles as follows:
The City Council hereby ratifies and approves the COVID-19 Financial Assistance
Utility and Rental Relief Program .
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _____ day of April, 2020.
Kate Dexter, Mayor
April 7, 2020 H - 3
ATTEST:
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
April 7, 2020 H - 4
Date: April 7, 2020
To: City Council
From: William E. Bloor, City Attorney
Subject: Moratorium on Residential Evictions
Background / Analysis:
The Eviction Process
The eviction process in Washington is governed by State law -- unlawful detainer statutes and
landlord-tenant case law. To obtain possession of the rental property the landlord must go
through the eviction process. This is true even if the landlord is not interested in trying to collect
rent or other money owed.
Most residential evictions begin with an initial eviction notice, such as a notice to pay rent or
vacate, a notice to comply or vacate, or a notice to terminate a tenancy. Note that for each of
these notices you must go through the same eviction litigation process. The next step is serving a
summons and complaint. After that, there is an opportunity for a hearing in the Superior Court.
If the court rules in favor of the landlord, the Court Clerk will issue a writ of restitution. The
writ is served by the sheriff. If the tenant still does not vacate after the writ is served, the
landlord must schedule a physical eviction with the sheriff.
Summary: On March 18, 2020 Governor Inslee issued Proclamation 20-19 which instituted a
moratorium on residential evictions in the State of Washington. This is being allowed as a direct
result of COVID-19. The Proclamation is due to expire on April 17, 2020, unless extended by
the Governor. Compared to the Governor’s powers, the City has comparatively limited authority
over the eviction process.
Proclamation 20-28: The action recommended in this Memo is permitted under Proclamation
200-28 because the action is “necessary to respond to the COVID-19 outbreak and current public
health emergency.”
Funding: N/A
Recommendation: First, authorize the Mayor, on behalf of the City, to communicate to the Governor
that it is vitally important to the health and Welfare of Port Angeles that Proclamation 20-19 be extended
past April 17 and that it continue for the duration of the financial impacts of the COVID-19 outbreak.
Second, authorize the City Manager, in the event the Governor does not extend Proclamation 20-19
beyond April 17, to issue a City Moratorium on eviction, substantially in the form of Attachment A.
April 7, 2020 I - 1
Eviction Moratorium in Washington
On March 18, 2020 Governor Inslee issued Proclamation 20-19 which instituted a moratorium
on residential evictions in the State of Washington. The Proclamation recognizes that the
COVID-19 pandemic is creating widespread financial hardship and inability to pay rent by
members of Washington’s workforce, which increases the likelihood of eviction from their
homes, increasing the life, health, and safety risks to a significant percentage of our citizens. A
temporary moratorium on residential evictions throughout Washington State at this time would
help reduce economic hardship and related life, health, and safety risks to those members of the
workforce impacted by layoffs and substantially reduced work hours or who are otherwise
unable to pay rent as a result of the COVID-19 pandemic.
Regulation of Businesses by City of Port Angeles
The City does not have the broad authority, as does the Governor, to place a moratorium on the
proceedings in Superior Court or temporarily suspend laws enacted by the State Legislature.
Nonetheless, the City is not powerless. As Council is aware the City of Port Angeles is a code
city. Title 35A RCW grants code cities broad powers of self-government consistent with the
State’s constitution. Any specific power in RCW Chapter 35A is to be construed to not limit the
general description of power. Any grant of power is to be liberally construed in favor of the
City.
Article XI, Section 11 of the Washington Constitution grants all cities the authority to make and
enforce within its boundaries “local police, sanitary and other regulations as are not in conflict
with general laws.” Legislation was enacted by the first State Legislature granting each class of
city the general authority to regulate businesses, trades and occupations. RCW 35.22.280(16),
35.23.440(8), 35.27.370(9).
Pursuant to RCW 74.04.040 a city or town may establish a program or policy for the care,
support, and relief of needy persons.
Under these provisions, the City does have authority to regulate businesses conducted within its
corporate limits. A landlord is conducting a business, the business of renting housing to citizens
of the community. The City does have the authority to place regulations on the conduct of that
business. A temporary moratorium on certain actions by landlords, given the emergency created
by COVID-19, would be justified. A possible example of such moratorium is shown in
Attachment A.
Recommendation: First, authorize the Mayor, on behalf of the City, to communicate to the Governor
that it is vitally important to the health and Welfare of Port Angeles that Proclamation 20-19 be extended
past April 17 and that it continue for the duration of the financial impacts of the COVID-19 outbreak.
Second, authorize the City Manager, in the event the Governor does not extend Proclamation 20-19
beyond April 17, to issue a City Moratorium on eviction, substantially in the form of Attachment A.
Funding Overview: N/A
April 7, 2020 I - 2
1
CIVIL EMERGENCY ORDER
CITY OF PORT ANGELES
MORATORIUM ON RESIDENTIAL EVICTIONS
WHEREAS, in his capacity as City Manager, NATHAN A. WEST proclaimed a civil emergency
exists in the City of Port Angeles as declared on March 17, 2020 by COVID-19 Declaration of
Emergency; and
WHEREAS, the facts stated in that Declaration continue to exist, as well as the following
additional facts:
WHEREAS, the World Health Organization (WHO) has declared that COVID-19 disease is a
global pandemic, which is particularly severe in high risk populations such as people with
underlying medical conditions and the elderly, and the WHO has raised the health emergency to
the highest level requiring dramatic interventions to disrupt the spread of this disease; and
WHEREAS, as of March 28, 2020, the State of Washington has had 4,896 cases of COVID-19
and 195 deaths; and
WHEREAS, on March 13, 2020, the Governor of Washington state issued an emergency order
announcing all K-12 schools in Washington to be closed from March 17, 2020 through
April 24, 2020 to combat the spread of the disease; and
WHEREAS, on March 13, 2020, the President of the United States declared a national emergency
to allow the government to marshal additional resources to combat the virus; and
WHEREAS, on March 16, 2020, the Governor of Washington state issued an Order prohibiting
gatherings of 50 people or more for social, spiritual and recreational activities; and
WHEREAS, on March 16, 2020, the Governor of Washington state issued an Order closing food
and beverage inside services and areas of congregation; and
WHEREAS, the COVID-19 crisis has had a significant impact on the local economy impacting
the retail, restaurant and other industries resulting in layoffs and reduced work hours for a
significant percentage of this workforce and loss of income for small businesses; and
WHEREAS, layoffs and substantially reduced work hours will lead to widespread economic
hardship that will disproportionately impact low- and moderate- income workers resulting in lost
wages and the inability to pay for basic household expenses, including rent; and
WHEREAS, evictions result in a loss of housing and create housing instability, potentially
increasing the number of people experiencing homelessness and creating a heightened risk of
disease transmission; and
WHEREAS; on March 18, 2020 the Governor of Washington state issued an Order limiting
landlords from evicting residential tenants for non-payment of rent; and
WHEREAS, jurisdictions across the nation are considering or have implemented eviction
prevention to provide housing stability to dislocated workers during this unprecedented public
health emergency; and
April 7, 2020 I - 3
2
WHEREAS, Art. XI, Sec. 11 of the Washington State Constitution grants cities like The City of
Port Angeles broad police powers to “make and enforce within its limits all such local police,
sanitary and other regulations as are not in conflict with general laws”; and
WHEREAS, the City of Port Angeles is a code city, and Title 35A RCW grants to code cities
“the broadest powers of local self-government consistent with the Constitution of this state. Any
specific enumeration of municipal powers contained in this title or in any other general law shall
not be construed in any way to limit the general description of power contained in this title, and any
such specifically enumerated powers shall be construed as in addition and supplementary to the
powers conferred in general terms by this title. All grants of municipal power to municipalities
electing to be governed under the provisions of this title, whether the grant is in specific terms or in
general terms, shall be liberally construed in favor of the municipality”; and
WHEREAS, the Washington State Legislature has declared a state policy to help residents who
are experiencing a temporary crisis in retaining stable housing to avoid eviction from their homes,
as expressed in Laws of 2019 c 356 section 1; and
WHEREAS, a temporary moratorium on residential evictions during the COVID-19 outbreak will
protect the public health, safety, and welfare by reducing the number of individuals and families
entering into homelessness during this epidemic, which means lowering the number of people who
may develop the disease or spread the disease; and
WHEREAS, COVID-19 constitutes an emergency as defined by the City of Port Angeles
Municipal Code (PAMC) 2.24.020(B) Emergency and necessitates the utilization of emergency
powers granted pursuant to RCW 35A.38.010, and RCW 38.52.070(2); and
WHEREAS, the COVID-19 civil emergency requires the issuance of an order that is specifically
aimed at a moratorium on residential evictions during the civil emergency in order to keep people
housed and protect the public safety, health and welfare as set forth in this Order; and
WHEREAS, the conditions of this Order are designed to provide the least necessary restriction
on the rights of the public per PAMC 2.24.020(B); and
WHEREAS, pursuant to PAMC 2.24.020(B), I believe it is in the best interest of the public safety,
rescue and recovery efforts, and the protection of property that the exercise of certain rights be
temporarily limited as set forth in this Order; therefore,
BE IT ORDERED BY NATHAN A. WEST, CITY MANAGER OF THE CITY OF PORT
ANGELES, THAT:
SECTION 1:
Effective immediately, and continuing until the earlier of the termination of the civil emergency
declared in the Order of Civil Emergency dated March 17, 2020 or 60 days from the effective date
of this Order, within the boundaries of the City of Port Angeles it is hereby ordered:
1. A residential landlord shall not serve a notice of unlawful detainer for default
payment of rent related to such property under RCW 59.12.030(3), or otherwise
act on any termination notice, during the effective date of this Emergency Order,
on residential evictions for non-payment of rent. Further, a residential landlord
shall not impose late fees or other charges due to late payment of rent during the
moratorium; and
April 7, 2020 I - 4
3
2. Residential landlords shall not issue a 20-day notice for unlawful detainer under
RCW 59.12.030(2), unless the landlord attaches an affidavit, under penalty of
perjury, attesting that the action is necessary to ensure the health and safety of the
tenant or other individuals.
3. Given the public health emergency and public safety issues, a tenant may offer
evidence of the existence of this Order as a defense to any eviction action that is
based on action taken by a residential landlord during the effective period of this
Order; and
4. Effective immediately, the Sheriff of Clallam County is requested to cease
execution of eviction orders within the boundaries of the City of Port Angeles
during the moratorium.
Terminology used in these prohibitions shall have the meaning attributed in Chapter 59.18 RCW.
SECTION 2:
All Orders and Resolutions presently in effect shall remain in full force and effect except
that, insofar as any provision of any such prior Order is inconsistent with any provision of this
Order, then the provision of this Order shall control.
SECTION 3:
A copy of this Order shall be delivered to the Governor of the State of Washington and to
Clallam County Commissioners and be made available to all news media within the City and to the
general public. In order to give the widest dissemination of this Order to the public, as many other
available means as may be practical shall be used, including but not limited to posting on public
facilities and public address systems.
SECTION 4:
This Order shall immediately, or as soon as practical, be filed with the City Clerk for
presentation to the City Council for ratification and confirmation, modification or rejection, and if
rejected this Order shall be void; however, any such rejection or modification shall not affect any
actions previously taken. The Council may, by resolution, ratify, modify or reject the order. If the
City Council modifies or rejects this Order, said modification or rejection shall be prospective only,
and shall not affect any actions taken prior to the modification or rejection of this Order.
DATED this day of , 2020, at am/pm.
NATHAN A. WEST, CITY MANAGER
April 7, 2020 I - 5
Date: April 7, 2020
To: City Council
From: Nathan A. West, City Manager
Subject: COVID-19 Legislative Priorities
Background / Analysis:
Over the last three weeks the City of Port Angeles has prioritized providing financial relief to our citizens
through utility and rental assistance programs. Funds for both efforts are limited. Considering the local
loss of jobs and closure of local business financial support is required to ensure our residents maintain
housing and necessary utilities during this emergent pandemic.
On March 27th the United States Congress passed the Cares Act which authorized the distribution of
Community Development Block Grant funding. This type of funding is one of the most flexible federal
sources for municipalities. The City has a long-established Community Development Block Grant
Program and is well positioned to immediately direct this funding towards the benefits of our local
residents and businesses. It is important that the City push to ensure the Federal and State governments
streamline the flow of this funding to local jurisdictions and that the City of Port Angeles receive an
adequate share commensurate with our community’s low-income population.
Summary: Due to the COVID-19 outbreak resulting in the current health emergency the City needs
additional resources to ensure an adequate response. Two legislative priorities have been identified that
will ensure Port Angeles citizens are able to maintain housing during this health event. Limited City
funds have been dedicated to providing utility relief and rental assistance. Additional resources from
federal Community Development Block Grant funds and the Bonneville Power Administration (BPA)
could significantly improve outcomes for our local residents.
Proclamation 20-28: The action recommended in this Memo is permitted under Proclamation
20-28 because the action will allow the City to provide assistance to citizens suffering financial
hardship as a result of the COVID-19 outbreak and current public health emergency.
Funding: Last week the United States Congress passed the Cares Act authorizing the distribution of $5
Billion in Community Development Block Grant Funding. Receiving this funding would enable
additional rental assistance and utility relief by the City of Port Angeles. Currently City funding in the
amount of $250,000 has been provided for utility relief, however, portions of this funding ultimately will
be directly used to pay the Bonneville Power Administration (BPA). Financial relief from BPA will be
critical to prevent all costs being placed as the responsibility of our local ratepayers.
Recommendation: Adopt the pursuit of federal Community Development Block Grant Funds and
Bonneville Power Administration financial relief as COVID-19 Legislative Priorities.
April 7, 2020 I - 6
As a separate but related priority the City’s utility relief program will ultimately be utilizing City dollars
to pay electric costs to the Bonneville Power Administration (BPA). Staff strongly recommends that the
City also request that BPA provide similar relief to our local ratepayers.
Staff recommends that City Council adopt the pursuit of federal CDBG Funds and BPA financial relief as
COVID-19 Legislative Priorities.
Funding Overview: Last week the United States Congress passed the Care Act authorizing the
distribution of $5 Billion in Community Development Block Grant Funding. Receiving this funding
would enable additional rental assistance and utility relief by the City of Port Angeles. Currently City
funding in the amount of $250,000 has been provided for utility relief, however, portions of this funding
ultimately will be directly used to pay the Bonneville Power Administration (BPA). Financial relief from
BPA will be critical to prevent all costs being placed as the responsibility of our local ratepayers.
April 7, 2020 I - 7
Date: April 7, 2020
To: City Council
From: Allyson Brekke, Director, Community and Economic Development
Thomas Hunter, Director, Public Works & Utilities
Subject: Race Street Complete Street Contract with Exeltech Consulting, Inc. for 100% Design
Plans, Specifications and Estimate Documents
Background / Analysis:
Staff finds this item as “Routine and Necessary,” per the Governor Inslee’s Proclamation 20-28, for the
following reasons:
Summary: Staff negotiated a contract and scope of work with Exeltech Consulting, Inc. for the 100%
completion of design plans, specifications, and estimate (PS&E) documents for the Race Street Complete
Street (Grant No. TR 0209).
Staff finds this item as “Routine and Necessary,” per the Governor Inslee’s Proclamation 20-28, for the
following reasons:
Routine
This contract is associated with the design development of a project approved in the 2020-2025 CFP.
Necessary
This project is funded in part by Federal Surface Transportation Improvement Program (STP) funds in
the amount of $500,000. A stipulation of these funds is the requirement to be obligated for construction
by Spring 2021. Specifically, to obligate funds, the City is required to demonstrate that the project can be
bid for construction within three months of construction funds obligation or before Summer 2021.
Delay in awarding this design contract past the April 7th Council meeting will make it impossible to meet
grant and construction obligation dates. The scope of work details a 13-month design process, which if
started in April will allow the City to bid and award a construction project just prior to the fund obligation
deadline of Spring 2021. If funds are not obligated by this deadline, the City would lose these
construction grant funds. Also, it will hurt the City’s chance of receiving federal dollars in the future.
Funding: The contract is for a fixed fee amount of $450,266.79. Previous funding was acquired for
$399,938.81; the FLAP is extending funding for the remaining $50,327.98. The remaining match gap of
$6,794.28 will continue to be funded by the Real Estate Excise Tax (REET).
Recommendation:
1) Award the Race Street Professional Services Agreement with Exeltech Consulting, Inc. (Attachment
A) in the not to exceed amount of $450,266.79 and authorize the City Manager to sign and make minor
modifications as necessary; and
2) Authorize the City Manager to sign a supplemental FLAP Grant Agreement, in the additional amount
of $50,327.98 with a match of $6,794.28 from available REET funds.
April 7, 2020 J - 1
Routine
This contract is associated with the design development of a project approved in the 2020-2025 CFP.
Necessary
This project is funded in part by Federal Surface Transportation Improvement Program (STP) funds in the
amount of $500,000. A stipulation of these funds is the requirement to be obligated for construction by
Spring 2021. Specifically, to obligate funds, the City is required to demonstrate that the project can be bid
for construction within three months of construction funds obligation or before Summer 2021.
Delay in awarding this design contract past the April 7th Council meeting will make it impossible to meet
grant and construction obligation dates. The scope of work details a 13-month design process, which if
started in April will allow the City to bid and award a construction project just prior to the fund obligation
deadline of Spring 2021. If funds are not obligated by this deadline, the City would lose these
construction grant funds. Also, it will hurt the City’s chance of receiving federal dollars in the future.
Furthermore, the City selected a consultant and negotiated a scope and fee for the effort. Further delay
past the April 7 Council meeting will necessitate the City to repeat the selection process, losing valuable
project start-up time. Lastly, the current agreement with Federal Lands Access Program (FLAP) requires
us to show quarterly progress on this project.
Due to the aforementioned expenditure timeline, it is required that the contract be considered and
approved by the City Council in early April and signed by the City Manager and consultant representative
in order for the City to take completed PS&E documents out to bid and obligate funding for the
construction of the first phase in the Spring of 2021.
Background
The Race Street Complete Street Project (TR-0209) is a recommended project from the 2009 American
Institute of Architects Sustainable Design Assessment Team Final Report. In 2014, the City was awarded
FLAP funding in the amount of $398,540 including a $63,760 (13.5%) local REET match from Western
Federal Lands (WFL). This project is included in the approved 2020-2025 Capital Facilities Plan and
when all phases are complete will create a shared use path along Race Street between Front Street and the
National Park Visitor Center.
The City selected and entered a contract for 0-30% design with Alta Planning + Design in May 2017.
After completion of 30% design, the City and Alta Planning + Design were unable to extend the
agreement beyond 30% PS&E due to an increase in estimated design costs. The contract lapsed in July
2019.
Negotiations began with the City’s second choice proposal, Exeltech Consulting, Inc. A contract
agreement including a scope of work and cost of services for the completion of the TR0209 100% PS&E
(Attachment A) was drafted and is ready for signature. Work on the design will commence as soon as
possible after approval of the contract by both parties.
Funding Overview:
The project is currently funded by the following awarded grants:
April 7, 2020 J - 2
Grant Funding Match (REET)
Design +
match
Const. +
match
2014 FLAP Remaining $278,000 $ - $26,000
2018 FLAP $ - $2,270,000 $135,000*
2019 STP $77,000 $500,000 $76,500
2019 Highway Improvement Program (HIP) $129,000 $ - $15,000
2020 FLAP increase $50,000 $ - $7,000
Total $450,000 $2,770,000 $259,500
* Fifty percent ($135,000) of the FLAP construction grant match is covered by WSDOT toll revenue.
The contract under consideration is for $450,000. All of the required match funding was previously
identified and approved by City Council, with the exception of the recent FLAP increase requiring a
$7,000 match. The City identified the REET fund as the source of match funding.
April 7, 2020 J - 3
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation/SBE Plan
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14
Revised 08/15/2019
Attachment A
April 7, 2020 J - 4
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14
Revised 08/15/2019
Attachment A
April 7, 2020 J - 5
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is
established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is
voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal
attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Page 3 of 14
Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 6
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A.Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1.Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2.Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.Agreement Number:
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4.Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5.Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6.Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
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D.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
•Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324)• 23 CFR Part 200
•Rehabilitation Act of 1973 49 CFR Part 21(29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26•Age Discrimination Act of 1975 •RCW 49.60.180(42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
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XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
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The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 13 of 14
Revised 08/15/2019
Attachment A
April 7, 2020 J - 16
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 08/15/2019
Attachment A
April 7, 2020 J - 17
Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 18
Exhibit A
Scope of Services for
City of Port Angeles
Race Street Improvements
February 2020
Prepared by:
Exeltech Consulting, Inc.
8729 Commerce Place Drive NE
Suite A
Lacey, WA 98516
Attachment A
April 7, 2020 J - 19
Scope of Services Page i
TABLE OF CONTENTS
I. BACKGROUND .......................................................................................................... 3
II. PROJECT SCHEDULE .............................................................................................. 3
III. PROJECT DESCRIPTION ........................................................................................ 4
IV. PROJECT ASSUMPTIONS ...................................................................................... 4
V. SCOPE OF SERVICES ............................................................................................. 6
TASK 1 PROJECT MANAGEMENT ............................................................................. 6
Task 1.1 Project Management ................................................................................ 6
Task 1.2 Design Review Meetings ......................................................................... 6
Task 1.3 Public Outreach Support ......................................................................... 6
Task 1.4 Project Definition ...................................................................................... 7
Task 1.5 Grant Application Support ...................................................................... 7
TASK 2 SITE SURVEY MAPPING AND PROPERTY IDENTIFICATION (PROVIDED BY
WENGLER) .................................................................................................................... 7
Task 2.1: Topographic Survey ............................................................................... 7
TASK 3 ENVIRONMENTAL .......................................................................................... 8
Task 3.1 Olympic National Park (ONP) NEPA Concurrence Letter ..................... 8
TASK 4 60% DESIGN PHASE 1: RACE STREET SOUTH .......................................... 8
Task 4.1 Collection and Review of Existing Data and Develop Design Criteria 9
Task 4.2 Stormwater Design ................................................................................... 9
Task 4.3 60% Review and Comment Resolution .................................................. 9
Task 4.4 Maximum Extent Feasible (MEF) Documentation ................................. 9
Task 4.5 Final 90% and 100% Design .................................................................... 10
Task 4.7 Project Specifications .............................................................................. 10
Task 4.8 Constructability Review ........................................................................... 10
TASK 5 DESIGN PHASE 2: RACE STREET NORTH .................................................. 11
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page ii
Task 5.1 Collection and Review of Existing Data and Develop Design Criteria 11
Task 5.2 Stormwater Design ................................................................................... 11
Task 5.3 Maximum Extent Feasible (MEF) Documentation ................................. 12
Task 5.4 Final 90% and 100% Design .................................................................... 12
Task 5.6 Project Specifications .............................................................................. 13
Task 5.7 Constructability Review ........................................................................... 13
TASK 6 PHASE 1: RACE STREET SOUTH CONSTRUCTION SUPPORT /
ENGINEER OF RECORD (EOR) ACTIVITIES ......................................................... 13
Task 6.1 Bid Support ............................................................................................... 13
Task 6.2 Engineer of Record Support ................................................................... 14
TASK 7 PHASE 2: RACE STREET NORTH CONSTRUCTION SUPPORT /
ENGINEER OF RECORD (EOR) ACTIVITIES ......................................................... 14
Task 7.1 Bid Support ............................................................................................... 14
Task 7.2 Engineer of Record Support ................................................................... 14
Attachment A
April 7, 2020 J - 21
Port Angeles Race Street Roadway Improvements
Scope of Services Page 3
Scope of Services for
Race Street Roadway Improvements
City of Port Angeles
During the term of this Agreement, Exeltech Consulting, Inc., hereinafter referred to as the
“Consultant”, will perform professional services for the City of Port Angeles, hereinafter
referred to as “City”. Subconsultants include Wengler (surveying) and Hart Crowser
(Geotech). This scope of services includes 60% to 100% design and estimates of shared
use path, roadway improvements, sidewalks, illumination, stormwater, specifications,
opinion of probable cost, pre and post bid support, and engineer of record construction
support for the Race Street Roadway Improvements Project.
The Consultant will actively coordinate and manage the work, identify and resolve issues
in a timely manner, communicate effectively, and maintain the accuracy and overall
quality of the work and work products. The Consultant will be responsible for the
performance of the services described hereinafter, furnishing materials and information as
needed to accomplish the work tasks. This document will be used to plan, conduct and
complete the work for the Project.
I. BACKGROUND
The project is located within the City limits of Port Angeles, between SR 101 and the
Olympic National Park. The existing roadway within the project limits is a two-lane
roadway with curb and gutter and sidewalk and parking on both sides between Park and
Front Streets. There are intermittent sidewalks along the West half of roadway. Race
Street currently is signed with a 25-mph speed limit. The existing roadway condition
shows signs of wearing with cracking in both lanes.
The project goals include the following:
•Construct a multi-use trail between Front Street and the visitors center at Olympic
National Park.
•Improve non-motorized features
•Improve ADA features
•Provide low maintenance
II. PROJECT SCHEDULE
The following project milestones dates are defined in months following Notice to Proceed:
60% Design Review Package 5 months
90% Final Design 4 months
100% PS&E 2 months
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 4
III. PROJECT DESCRIPTION
This project will follow the City’s proposal to improve Race Street from SR 101 to Olympic
National Park to improve non-motorized movements and to visually improve the corridor.
Pavement areas in disrepair will be identified for dig outs to allow pavement repair. A
shared use path will be designed along the western portion of Race Street in the areas
where it doesn’t currently exist. The existing sidewalk and ramps will be evaluated within
the project limits and repaired as necessary to meet current ADA standards to the
maximum extent feasible. The existing stormwater system will be maintained as much as
possible with minor modifications to accommodate the new shared use path.
We understand the project will likely be built in more than one phase. The consultant will
evaluate the first phase scope and strive to fit the project to the City’s available
construction budget. The anticipated first phase is planned to be constructed between
East 8th Street and the Olympic National Park visitor center.
Project specifications and opinion of probable construction cost will be developed for the
project at milestones. The Consultant will support the Client in obtaining grant funding
throughout the project’s duration.
IV.PROJECT ASSUMPTIONS
1.City will provide copies of available utility and roadway background information,
such as plans for the existing roadway and storm drainage system, survey
drawings and right-of-way reports, geotechnical reports, and other work
products developed for the City related to the existing roadway.
2.City will lead community outreach activities. Consultant will prepare up to two
(2)exhibits for outreach activities.
3.Consultant will provide up to one (1) design team member to attend up to one
(1) public outreach event.
4.City will provide timely reviews of submitted deliverables at mutually agreed
upon times and will consolidate review comments into one review document
prior to returning to the Consultant. The Project schedule assumes two-week
review turn-around times by the City.
5.City will keep Consultant informed as to status of reviews, invoices, and other
decisions that may affect the delivery of the Project.
6.Budgeting assumes a continuous design progress from the start of design
through approval of 100% PS&E
7.The plans, specifications, and opinion of probable cost and reports will be
prepared, to the extent feasible, in accordance with the following:
•2020 Washington State Department of Transportation (WSDOT)
Standard Specifications for Road, Bridge and Municipal Construction
•2019 WSDOT LAG Manual
•Port Angeles Public Works Standards, most current version.
•2011 AASHTO A Policy on Geometric Design of Highways and Streets
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 5
•Washington State Department of Ecology 2014 Stormwater
Management Manual for Western Washington (WSDOE SWMMWW)
•Americans with Disabilities Act (ADA)
•2014 National Electrical Code (NEC)
Changes in any design specifications, guidelines, or standards after work has
begun may result in supplemental services.
8.The plans will be prepared using AutoCAD 2019 software. The AutoCAD files
will be transmitted to the City via DVD or FTP site for formal submittals.
9.The project will be developed using English units of measure.
10.Illumination design will be designed for the shared use path.
11.City will provide the existing layout, load, and voltage drop data of the nearest
lighting circuit.
12.The existing lighting circuit has the capacity to add an additional luminaire
without causing power overload or voltage drop beyond code limits.
13.The curb ramps on the east side of Race Street will be evaluated and rebuilt.
14.The project proposes to reduce impervious surface area overall. Stormwater
treatment will be designed for the new sidewalk propose between East Park
Street and Olympus Street.
15.The Project, south of 8th street is not exempt from stormwater detention
requirements due to it discharge to Peabody Creek.
16.The Project, north of 8th street is exempt from stormwater detention due to
direct discharge into Strait of Juan de Fuca.
17.The Project Specifications will be finalized for 100% submittal once
construction funding is acquired and ready to go to ad for construction to
address any General Special Provisions (GSP’s) and Specifications that may
have been updated.
18.The Construction Stormwater General Permit will be prepared by the
City/Contractor if required.
19.The Project will avoid impacts to environmentally sensitive or critical areas and
will require no permits from state or federal regulatory agencies.
20.The Consultant will not be responsible to pay permit fees.
21.City will obtain any temporary construction easements necessary for the
construction of the Project.
22.City will secure any right-of-way necessary for the construction of the Project.
Right-of-way services are excluded from this scope of services.
23.City will secure necessary right of entry permits from property owners required
to facilitate project design including survey.
24.City will locate existing utilities prior to survey within the project limits. Locates
will include painting the existing surface where the utilities are located.
25.City will provide pit tests for storm sewer design.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 6
26.Environmental permitting services are excluded from this Scope of Services.
27.For each design plan submittal (4) hard copies 11x17 and (4) hard copies
22x34 and an electronic PDF will be delivered to the City.
28.City directed activities, beyond the scope of work, will require written
confirmation from the City Project Manager or designee.
29.Staffing levels are anticipated in accordance with attached budget estimate.
Services will be limited to these assumed hours/costs, unless additional
services are authorized.
30.Cost estimates provided are the engineer’s opinion of cost.
31.City will provide existing irrigation system plans, water pressure, and other
relevant information to the Consultant to design the irrigation system.
32.Services not included within this Scope of Services are excluded from this
Contract.
V. SCOPE OF SERVICES
TASK 1 PROJECT MANAGEMENT
Task 1.1 Project Management
The Project management task includes controlling scope, schedule, and budget during the
project by communicating with project team members. Communications will include
emails, electronic and hard copy documentation control, monthly invoicing, progress
reports, coordination of project design criteria, sharing project design technical
information, and coordination of project deliverable submittals with the project team
members and City.
Deliverable(s):
▪Monthly progress report and invoice
▪Microsoft (MS) project schedule with major milestones depicted, at project
startup.
Task 1.2 Design Review Meetings
The Consultant will attend up to three (3) meetings (60% Design Review, 90% Final
Design Review, and 100% PS&E review) with the City at their office in Port Angeles, WA.
Other project team meetings will be held via telephone or video conference.
Task 1.3 Public Outreach Support
The Consultant will prepare up to three (3) 24” x 36” exhibits to support City’s public
outreach efforts. Exhibits will be derived from plans under development for the project and
will not require professional architectural or artistic services. The Consultant will attend up
to one (1) public outreach event.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 7
Task 1.4 Project Definition
The project is fiscally constrained and will likely be phased to meet the budgetary
commitments of Port Angeles. For this reason, this task will provide a definition of
elements that can be constructed within the budgetary constraints. The phase will strive to
define physical limits, significant elements, and duration of construction. This task may
identify optional project elements which the contractor can provide bid pricing for which
Port Angeles can elect to build or to defer until a subsequent phase.
Deliverable(s):
▪Technical Memo defining a project that meets the project fiscal constraints
Task 1.5 Grant Application Support
The Consultant will support the City in providing grant support for the Race Street
Roadway Improvements Project. Funding sources identified include Transportation
Improvements Board (TIB) and the Federal Highway Administration (FHWA).
For TIB funds, the Consultant will identify the scoring criteria for project section and will
work with the City to prepare an application for the Project that will provide opportunity for
project selection. The Consultant will also work with the local TIB Engineer to facilitate
recognition of this Project with the Board of the TIB.
For FHWA funds, the Consultant will work with the City to prepare an application for the
Project to be submitted to the Peninsula RTPO for the County-wide selection process.
The Consultant will then contact the agencies of the Peninsula RTPO that will be involved
in project selection and will lobby these agencies for support in funding the Race Street
Roadway Improvements Project.
The City will provide necessary background data required to complete the applications.
This will include traffic data, census data, design criteria, project design constraints and/or
constrictions.
Support will be limited to 40 hours.
Deliverable(s):
▪Grant Application support for TIB application
▪Grant Application support for PCRC application
TASK 2 SITE SURVEY MAPPING AND PROPERTY IDENTIFICATION
(PROVIDED BY WENGLER)
Task 2.1: Topographic Survey
This task includes researching & identifying local horizontal and vertical control in the
vicinity that will be utilized for the project in addition to performing the necessary field work
to establish it on-site.
•Vertical Datum: NAVD 88
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 8
• Horizontal Datum: Project Datum North American Datum of 1983 (Adjusted 2007)
Washington State Plane Coordinate System, South Zone
The CONSULTANT will locate visible surface features and Right-of-Way boundaries
within the mapping area, including:
• 50 feet of intersecting streets mapped
• Full width of the right of way or to private fence or barrier if one exists
• Topography to generate 1-foot contours
• Utilities, including inverts of storm and sanitary sewers, gas, power,
communication
• Utilities, gas, power, communication with visible surface indications will be located
with RF equipment, if possible, or shown from record information.
• Paving limits, including type and general conditions of materials, channelization,
etc.
• Other surface features such as walls, fences, rockeries, trees over 8 inches in
diameter, buildings, creeks, etc.
Deliverables:
• Survey field notes.
• Topographic Survey / Base Map showing the above drafted in AutoCAD
Civil 3D 2014, including CAD file(s) with bound x-references.
TASK 3 ENVIRONMENTAL
Task 3.1 Olympic National Park (ONP) NEPA Concurrence Letter
The Consultant will assist in obtaining a project concurrence letter from Olympic National
Park. The consultant will:
• Provide up to three project exhibits
• Hold up to two review meetings with ONP
• Prepare a draft and final letter for ONP (if required)
TASK 4 60% DESIGN PHASE 1: RACE STREET SOUTH
The Consultant will advance the project plans to a 60% design level for a project defined
as Race Street South. The project limits will have a southerly limit near the ONP Visitor’s
Center and northerly limit to be determined in task 1.4. These plans will include
development as described in the sheet list shown in Table 1.
The Consultant will provide 60% design plans for review by the City. City’s internal staff
will review plans for adherence to City of Port Angeles design and construction standards,
environmental requirements, etc. Comments received from the 60% design will be
incorporated in the 90% design submittal.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 9
Task 4.1 Collection and Review of Existing Data and Develop Design Criteria
The City will provide existing Lidar information to serve as project base mapping . The
Consultant will add to the information with existing information related to curb profile
elevations, utility locations, select stormwater information, right of way, and se lect
driveway profiles. The Consultant will review existing available as-built data and technical
data provided by City, including:
• Right-of-way Plans,
• Geotechnical Documents,
• As Built Plans,
The Consultant will review the relevant site data, and develop design constraints, design
considerations, and design criteria for development of the Project. This task will include
determination of survey limits.
Deliverables:
• Project base-mapping
Task 4.2 Stormwater Design
The Consultant will prepare a stormwater report documenting conveyance and treatment
of additional sidewalk added between East Park Avenue and Olympus street. The
sidewalk is assumed to be constructed of pervious surfacing and treatment will consist of
infiltration or other treatment prior to discharge into Peabody Creek. The Consultant will
prepare a draft stormwater report and send to the City for comment. The report will be
finalized at the 90% design submittal.
Deliverables:
• Draft/Final Stormwater Report.
Task 4.3 60% Development and Comment Resolution
The Consultant will prepare a 60% design package for review. After receiving 60%
comments from the City, the Consultant will conduct a 60% design review meeting to
discuss and resolve City comments.
Deliverables:
• 60% Plans and Opinion of Probable Construction Cost.
• Written responses to 60% review comments.
Task 4.4 Maximum Extent Feasible (MEF) Documentation
The Consultant will prepare an MEF for up to twelve (12) substandard curb ramp
locations. MEF’s will be submitted to the City for review. City will provide concurrence
prior to the 90% design submittal.
Deliverables:
• MEF Memo.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 10
Task 4.5 Final 90% and 100% Design
The Consultant will progress the 60% design and prepare final design (90% Final Design
and 100% Plans, Specifications, and Estimate (PS&E)). The work will be in accordance
with the approved Basis of Design (BOD) Memo, and plan sheet development in
accordance with Table 1.
Final design will include ongoing collaboration with the City and documentation of the
project design constraints approved by the City. The Consultant will prepare written
responses to the 90% PS&E comments and incorporate the review comments in the final
100% PS&E.
The Consultant will conduct a 90% and 100% design review meeting to discuss and
resolve City comments.
The Consultant will prepare final design plans for the City’s review.
Deliverables:
• 90% Design Plans.
• Written Responses to City comments.
• 100% Design Plans in 22 x34 stamped paper copy and original AutoCAD Civil
3d with bound x-references as well as pdf.
Task 4.6 Opinion of Probable Construction Cost
The Consultant will prepare an opinion of probable construction cost using approximate
quantities of materials for some bid items and lump sum estimates for other bid items,
depending on the degree of design completed. Historical bid unit prices for projects in
Western Washington will be used to determine appropriate unit bid prices for the opinion
of probable construction cost.
Deliverables:
• 90% Opinion of Probable Construction Cost.
• 100% Stamped Opinion of Probable Construction Cost.
Task 4.7 Project Specifications
The Consultant will prepare and submit 90% and 100% Project Specifications for the
City’s review.
Deliverables:
• 90% Project Specifications.
• 100% Project Specifications in original MS word and pdf.
Task 4.8 Constructability Review
After the 90% design submittal, the Consultant will conduct a constructability review for
the various elements on the Project. The 90% set of plans will be used for the review
wherein they will be checked for coordination with existing facilities, site constraints,
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 11
utilities, construction staging, construction access, and various other constructability
issues that are site specific.
The Consultant will prepare a Record of Materials (ROM) during this review. The ROM will
provide a basis for acceptance of materials during the life of the construction contract.
Deliverables:
• Summary of Constructability Review.
• Record of Materials (ROM).
TASK 5 DESIGN PHASE 2: RACE STREET NORTH
This project’s limits will be determined in task 1.4. The Consultant will advance the project
plans to a 60% design level. These plans will include development as described in the
sheet list shown in Table 1.
The Consultant will provide 60% design plans for review by the City. City’s internal staff
will review plans for adherence to City of Port Angeles design and construction standards,
environmental requirements, etc. Comments received from the 60% design will be
incorporated in the 90% design submittal.
Task 5.1 Collection and Review of Existing Data and Develop Design Criteria
The City will provide existing Lidar information to serve as project base mapping. The
Consultant will add to the information with existing information related to curb profile
elevations, utility locations, select stormwater information, right of way, and select
driveway profiles. The Consultant will review existing available as-built data and technical
data provided by City, including:
• Right-of-way Plans,
• Geotechnical Documents,
• As Built Plans,
• Other available information (Permitting and Environmental Documents).
The Consultant will review the relevant site data, and develop design constraints, design
considerations, and design criteria for development of the Project. This task will include
determination of survey limits.
Deliverables:
• Project base-mapping
Task 5.2 Stormwater Design
The Consultant will
Deliverables:
• Stormwater Technical Memorandum.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 12
The Consultant will conduct a 60% design review meeting to discuss and resolve City
comments.
Deliverables:
• 60% Plans and Opinion of Probable Construction Cost.
• Written responses to the 60% review comments.
Task 5.3 Maximum Extent Feasible (MEF) Documentation
The Consultant will prepare an MEF for up to twelve (12) substandard curb ramp
locations. MEF’s will be submitted to the City for review. City will provide concurrence
prior to the 90% design submittal.
Deliverables:
• MEF Memo.
Task 5.4 60% Development and Comment Resolution
The Consultant will prepare a 60% design package for review. After receiving 60%
comments from the City, the Consultant will conduct a 60% design review meeting to
discuss and resolve City comments.
Deliverables:
• 60% Plans and Opinion of Probable Construction Cost.
• Written responses to 60% review comments.
Task 5.5 Final 90% and 100% Design
The Consultant will progress the 60% design and prepare final design (90% Final Design
and 100% Plans, Specifications, and Estimate (PS&E)). The work will be in accordance
with the approved Basis of Design (BOD) Memo, and plan sheet development in
accordance with Table 1.
Final design will include ongoing collaboration with the City and documentation of the
project design constraints approved by the City. The Consultant will prepare written
responses to the 90% PS&E comments and incorporate the review comments in the final
100% PS&E.
The Consultant will conduct a 90% and 100% design review meeting to discuss and
resolve City comments.
The Consultant will prepare final design plans for the City’s review.
Deliverables:
• 90% Design Plans.
• Written Responses to City comments.
Attachment A
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Port Angeles Race Street Roadway Improvements
Scope of Services Page 13
• 100% Design Plans in 22 x34 stamped paper copy and original AutoCAD Civil
3d with bound x-references as well as pdf.
Task 5.5 Opinion of Probable Construction Cost
The Consultant will prepare an opinion of probable construction cost using approximate
quantities of materials for some bid items and lump sum estimates for other bid items,
depending on the degree of design completed. Historical bid unit prices for projects in
Western Washington will be used to determine appropriate unit bid prices for the opinion
of probable construction cost.
Deliverables:
• 90% Opinion of Probable Construction Cost.
• 100% Stamped Opinion of Probable Construction Cost.
Task 5.7 Project Specifications
The Consultant will prepare and submit 90% and 100% Project Specifications for the
City’s review.
Deliverables:
• 90% Project Specifications.
• 100% Project Specifications in original MS word and pdf.
Task 5.8 Constructability Review
After the 90% design submittal, the Consultant will conduct a constructability review for
the various elements on the Project. The 90% set of plans will be used for the review
wherein they will be checked for coordination with existing facilities, site constraints,
utilities, construction staging, construction access, and various other constructability
issues that are site specific.
The Consultant will prepare a Record of Materials (ROM) during this review. The ROM will
provide a basis for acceptance of materials during the life of the construction c ontract.
Deliverables:
• Summary of Constructability Review.
• Record of Materials (ROM).
TASK 6 PHASE 1: RACE STREET SOUTH CONSTRUCTION SUPPORT /
ENGINEER OF RECORD (EOR) ACTIVITIES
The Consultant will provide the following services:
Task 6.1 Bid Support
The Consultant will provide support to City during the project advertisement for
construction bids period. The Consultant will address Contractor and Supplier requests for
information and interpretations of the contract documents while the project is being
advertised for bids; provide Bid Item quantity checks and bid package document
clarifications; review the Lump Sum Bid Price, Select Unit Prices, and Schedule of Values
Attachment A
April 7, 2020 J - 32
Port Angeles Race Street Roadway Improvements
Scope of Services Page 14
for the project; and process updates to the Contract Provisions and Contract revisions for
Addendums. The Consultant will review the contractor bids and provide recommendations
to City regarding the award of the contract.
Task 6.2 Engineer of Record Support
The Consultant will provide Engineer of Record (EOR) construction support services
throughout the duration of the project, including the following:
• Review the Project Schedule for the project.
• Review the Contractor’s approach to the project in their Work Plan.
• Review the Contractor’s Environmental Compliance submittals, including
the SPCC/Erosion Control Plan.
• Review and respond to Requests for Information (RFI's) on the project and
provide clarification and interpretation of contract specifications and
drawings.
• Review and provide recommended action for project materials submittals,
including catalog cuts, specifications, material certifications, welding
procedures, and other submittals required by the contract.
• Review and provide recommendations to the City for Contractor proposed
construction materials, methods, and procedures for the various
components of the project
TASK 7 PHASE 2: RACE STREET NORTH CONSTRUCTION SUPPORT /
ENGINEER OF RECORD (EOR) ACTIVITIES
The Consultant will provide the following services:
Task 7.1 Bid Support
The Consultant will provide support to City during the project advertisement for
construction bids period. The Consultant will address Contractor and Supplier requests for
information and interpretations of the contract documents while the project is being
advertised for bids; provide Bid Item quantity checks and bid package document
clarifications; review the Lump Sum Bid Price, Select Unit Prices, and Schedule of Values
for the project; and process updates to the Contract Provisions and Contract revisions for
Addendums. The Consultant will review the contractor bids and provide recommendations
to City regarding the award of the contract.
Task 7.2 Engineer of Record Support
The Consultant will provide Engineer of Record (EOR) construction support services
throughout the duration of the project, including the following:
• Review the Project Schedule for the project.
• Review the Contractor’s approach to the project in their Work Plan.
• Review the Contractor’s Environmental Compliance submittals, including the
SPCC/Erosion Control Plan.
Attachment A
April 7, 2020 J - 33
Port Angeles Race Street Roadway Improvements
Scope of Services Page 15
• Review and respond to Requests for Information (RFI's) on the project and provide
clarification and interpretation of contract specifications and drawings.
• Review and provide recommended action for project materials submittals,
including catalog cuts, specifications, material certifications, welding procedures,
and other submittals required by the contract.
• Review and provide recommendations to the City for Contractor proposed
construction materials, methods, and procedures for the various components of
the project
Attachment A
April 7, 2020 J - 34
Port Angeles Race Street Roadway Improvements
Scope of Services Page 16
Table 1 Race Street South Sheet list
Race Street Complete Street Project Phase 1 (South)
Sheet Name 60%90%100%
1 Cover, index X X X
2 General Notes, Abbreviations and Legend X X X
3 Summary of Quantities X X X
4 Roadway Sections X X X
5 Roadway Sections X X X
6 Alignment, Right-of-Way and existing features X X X
7 Alignment, Right-of-Way and existing features X X X
8 Profiles - Roadway X X
9 Profiles - Roadway X X
10 Site Preparation Plans, TESC & Existing Utilities X X X
11 Site Preparation Plans, TESC & Existing Utilities X X X
12 Site Preparation Plans, TESC & Existing Utilities X X X
13 Site Preparation Plans, TESC & Existing Utilities X X X
14 Grading and Drainage Plan X X X
15 Grading and Drainage Plan X X X
16 Grading and Drainage Plan X X X
17 Grading and Drainage Plan X X X
18 Drainage Structure Notes X X
19 Drainage Details X X
20 Drainage Details X X
21 Paving and Layout Plan X X X
22 Paving and Layout Plan X X X
23 Paving and Layout Plan X X X
24 Paving and Layout Plan X X X
25 Signing and Channelization Plan X X X
26 Signing and Channelization Plan X X X
27 Signing and Channelization Plan X X X
28 Signing and Channelization Plan X X X
29 Sign Specifications X X
30 Signing and Paving & Markings plan & Details & Guardrail X X
31 Retaining Wall Plan & Details X X
32 Retaining Wall Plan & Sidewalk Details X X
33 Retaining Wall Plan & Sidewalk Details X X
34 Retaining Wall Plan & Sidewalk Details X X
35 Landscape Streetscape Plan X X X
36 Landscape Streetscape Plan X X X
37 Landscape Streetscape Plan X X X
38 Landscape Streetscape Plan X X X
39 Planting Schedule and Notes X X
40 Planting Schedule and Notes X X
41 Planting Details X X
42 Temporary Traffic control, detour plan X X
43 Temporary Traffic control, detour plan X X
44 Temporary Traffic control, detour plan X X
45 Temporary traffic control Signing, markings and details X X
46 Temporary traffic control Signing, markings and details X X
47 Curb Ramps X X
48 Curb Ramps X X
49 Curb Ramps X X
50 Curb Ramps X X
51 Curb Ramps X X
52 Path Illumination cabinet, fixture, notes X X
53 Path Illumination Sections and Details X X
Attachment A
April 7, 2020 J - 35
Port Angeles Race Street Roadway Improvements
Scope of Services Page 17
Table 2 Race Street North Sheet list
Race Street Complete Street Project Phase 2 (North)
Sheet Name 60%90%100%
1 Cover, index X X X
2 General Notes, Abbreviations, and Legend X X X
3 Summary of Quantities X X X
4 Roadway Sections X X X
5 Roadway Sections X X X
6 Alignment, Right-of-Way and existing features X X X
7 Profiles - Roadway X X
8 Profiles - Roadway X X
9 Site Preparation Plans, TESC & Existing Utilities X X X
10 Site Preparation Plans, TESC & Existing Utilities X X X
11 Utility and Drainage Plan X X X
12 Utility and Drainage Plan X X X
13 Utility and Drainage Plan X X X
14 Utility and Drainage Plan X X X
15 Drainage Structure Notes X X
16 Drainage Details X X
17 Drainage Details X X
18 Paving and Layout Plan X X X
19 Paving and Layout Plan X X X
20 Paving and Layout Plan X X X
21 Paving and Layout Plan X X X
22 Signing and Channelization Plan X X X
23 Signing and Channelization Plan X X X
24 Signing and Channelization Plan X X X
25 Signing and Channelization Plan X X X
26 Sign Specifications X X
27 Signing and Paving & Markings plan & Details & Guardrail X X
28 Landscape Streetscape Plan X X X
29 Landscape Streetscape Plan X X X
30 Landscape Streetscape Plan X X X
31 Landscape Streetscape Plan X X X
32 Planting Schedule and Notes X X
33 Planting Schedule and Notes X X
34 Planting Details X X
35 Temporary Traffic control, detour plan X X
36 Temporary Traffic control, detour plan X X
37 Temporary Traffic control, detour plan X X
38 Temporary Traffic control, detour plan X X
39 Temporary traffic control Signing, markings and details X X
40 Temporary traffic control Signing, markings and details X X
41 Curb Ramps X X
42 Curb Ramps X X
43 Curb Ramps X X
44 Curb Ramps X X
45 Curb Ramps X X
46 Curb Ramps X X
47 Curb Ramps X X
48 Curb Ramps X X
49 Path Illumination cabinet, fixture, notes X X
50 Path Illumination Sections and Details X X
Attachment A
April 7, 2020 J - 36
Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 37
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 4
Attachment A
April 7, 2020 J - 38
D. Specify the Agency’s Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 4
Attachment A
April 7, 2020 J - 39
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 3 of 4
Attachment A
April 7, 2020 J - 40
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 4 of 4
Attachment A
April 7, 2020 J - 41
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 42
Attachment A
April 7, 2020 J - 43
Attachment A
April 7, 2020 J - 44
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 45
Attachment A
April 7, 2020 J - 46
Attachment A
April 7, 2020 J - 47
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1.
2.
3.
4.
5.
6.
Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number:
Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 48
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 49
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 50
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 51
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 52
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 53
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
**as of .
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Attachment A
April 7, 2020 J - 54
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $ .
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $ .
Include all costs, fee increase, premiums.
This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Attachment A
April 7, 2020 J - 55
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 2
Attachment A
April 7, 2020 J - 56
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 2
Attachment A
April 7, 2020 J - 57
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 2
Attachment A
April 7, 2020 J - 58
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
• Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
• Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 2
Attachment A
April 7, 2020 J - 59
Port Angeles Fire Department
Community Paramedicine Program
2019 Annual Report
April 7, 2020 L - 1
Background
In the late 1970’s, the Fire Service in the United States recognized that it faced a significant fire
problem. The incidence of fires was unacceptable for a nation so wealthy and technologically
advanced. In response to this crisis, the Fire Service adopted a culture of prevention and took
proactive measures including the adoption of more stringent codes and more aggressive
education and enforcement programs. As a result, some 40 years later, the incidence of fire in
the United States has been dramatically reduced.
During that same period, the 9-1-1 emergency notification system was implemented throughout
the Country, and widespread public information campaigns urged citizens to dial 9-1-1 whenever
they needed emergency help. Unfortunately, an unintended consequence of this effort has been
that instead of being a last resort, 9-1-1 has become the “go to” solution for everything from lost
cats and ingrown toenails to life-threatening cardiac arrests.
Consequently, during a period when the incidence of fire responses has dropped significantly,
the number of responses for Emergency Medical Services (EMS) has grown exponentially.
Unfortunately, the public safety resources required to adequately meet the increasing EMS
demand have not kept up, and the Fire Service faces a workload tipping point similar to the one
faced in the late 1970’s.
Recognizing this, the Fire Service has been looking for ways to proactively address the EMS call
volume workload with an approach similar to the fire prevention efforts that proved to be so
successful in the past.
Enter the concept of Community Paramedicine.
Community Paramedicine
Community paramedicine is a relatively new concept that utilizes firefighter/paramedics in an
expanded, non-traditional role, placing them out in the community where they proactively
provide primary care and referral services to an historically underserved population – a
population that has become accustomed to using 9-1-1 and hospital emergency departments as
primary health care alternatives.
Community Paramedics are highly trained personnel who, because of their experience as
firefighter/paramedics, are accustomed to working independently in the field, often under
stressful, emergent conditions. Firefighter/paramedics are exposed to all sorts of issues including
trauma, cardiac conditions, chronic diseases, geriatric and pediatric conditions, substance abuse,
mental health crises – basically anything that can prompt a 9-1-1 call.
Community Paramedics operate within specific protocols that are determined by a physician
Medical Program Director (MPD). These protocols identify the pre-hospital procedures that
medics are authorized to perform and they also include a formulary that medics are allowed to
utilize.
April 7, 2020 L - 2
Typically, firefighter/paramedic crews are dispatched as a response to a 9-1-1 call for help. Due
to the nature of the job and often overwhelming call volume, these medics are trained to provide
quick, immediate care and when necessary, rapid transport to an appropriate medical facility.
There is rarely time on scene to provide any sort of in-depth patient care. As a result, patients
tend to cycle through the system, and firefighter/paramedics routinely see the same patients on a
regular, recurring basis.
This is the point where a Community Paramedic can step in and provide a much-needed service.
With the advent of the Community Paramedic, the response crews now have a referral option
that they can utilize. When a patient comes to be known as a heavy system utilizer, the response
crews can notify the Community Paramedic, and that medic can follow-up individually with the
patient and provide a much more personal, in-depth level of care and referral. This level of care
typically results in either a drastically reduced or completely eliminated dependence on the 9-1-1
system by the patient. Visits to the hospital Emergency Department (ED) are also reduced.
Community partners in the health care system face similar issues. They have patients who, for
whatever reason, are reluctant or unable to access the health care system through traditional
means. Community health care partners have the ability to contact the Community Paramedic
and identify these patients, and the medic can then go out into the field to access the patients and
provide care in a way that the community partner may not be able.
Community Paramedicine is non-traditional care. This is a first step in an effort to move fire
service EMS delivery into a proactive mode, versus the traditional reactive mode that has existed
for decades.
Community Paramedicine in Port Angeles
On January 1, 2019, the Port Angeles Fire Department (PAFD) implemented a pilot Community
Paramedicine program. The decision was a result of the recognition that several issues exist
locally:
• Many members of the community depend upon 9-1-1 as their primary medical
provider.
• PAFD call volume has been increasing annually for decades and is likely to continue
to increase. The ability to add resources to accommodate the increased volume is
limited.
• The Port Angeles community is not wealthy. The community simply cannot afford
tax increases to pay for additional emergency services to meet a growing need.
• PAFD and partner agencies have seen an increase in the number of frequent system
utilizers.
The intent of the pilot program was to proactively address these issues by utilizing an existing
Firefighter/Paramedic FTE from within PAFD for a one-year period.
April 7, 2020 L - 3
Once the program was established, a firefighter /paramedic from within the Port Angeles Fire
Department was moved from a 24-hour shift response position to a 40-hour weekday position.
This firefighter/paramedic was designated as the Community Paramedic and he was immediately
tasked with following up on patient referrals provided by PAFD response crews. Over time,
patients started to be referred by community partners within the health care system.
Initially, we identified the following health care organizations as community partners:
• North Olympic Healthcare Network (NOHN)
• Olympic Medical Center (OMC)
• Peninsula Behavioral Health PBH)
• Jamestown Family Health Clinic
• Lower Elwha Tribal Clinic
• PA Police Department & Olympic Peninsula Community Clinic (formerly VIMO)
It is hoped that this program will be expanded as resources become available.
Objectives
The primary objectives of the program were to:
• Provide an increased level of health care in the community
• Reduce visits to the ED
• Reduce 9-1-1 calls for service
• Reduce hospital re-admissions
• Provide referral to appropriate alternatives for health care
The intent was to meet these objectives by working with community partner agencies to identify
patients who might need assistance with chronic disease management; patients who are known
frequent ED users; patients who are post-discharge from either the hospital or the ED; patients
who need medication management; homeless persons; persons with substance use disorders and
other patients who are at risk. Ideally, it was hoped that proactive Community Paramedic
interaction with these patients would help guide them to appropriate services instead of the local
ED and 9-1-1.
Results
PAFD now has a full year of Community Paramedicine experience. It would be safe to say that
the program has met and exceeded all the stated objectives.
April 7, 2020 L - 4
Contacts - January 1, 2019 to December 31, 2019
Throughout the course of the program, the Community Paramedic makes contact with various
individuals. Based upon the need of the person contacted, the Community Paramedic will provide
appropriate services. In some cases, there is a clear need to provide ongoing support of some kind. In
those cases, the individual is “entered” into the Community Paramedic program. Once the needs of the
individual have been met, or once a “warm hand-off” has been made to an appropriate agency, the
individual will be “released” from the program.
To 6/2019 To 12/2019
Contacts 170 310
Individuals entered into Community Paramedic program 52 89
Individuals discharged from Community Paramedic program 18 40
Individuals re-entered into Community Paramedic program 0 0
Origin of Referrals – January 1 to December 31, 2019
Many of the individuals seen by the Community Paramedic have been referred by some agency. To date,
the majority of the referrals have come from PAFD first responders. Before the Community
Paramedicine program existed, first responders had few options for dealing with patients who they were
seeing on a repeated basis, patients who were clearly using the 9-1-1 system inappropriately or patients
who needed services that were outside the scope of traditional emergency medical services.
To 6/2019 To 12/2019
Port Angeles Fire Department 32 42
NOHN 7 24
PBH 4 9
OMC 1 5
OPCC 1 5
Other – DSHS, Caregiver, Family, etc. 4 7
Total Referrals 43 91
EMS Utilization – January 1 to December 31, 2019
Patient use of the EMS system was tracked. For patients referred by PAFD, we looked at the six
months prior to initial contact with the Community Paramedic, and then system utilization after
that first contact. We then looked at the change. (A negative number is an improvement!)
April 7, 2020 L - 5
Patient # of calls for
service prior
to CP
intervention
# of calls for
service after
CP
intervention
Change
In
9-1-1 use
after
Times the
patient was
transported
to the ER
Transports to
the ER after
CP
intervention
Change
in ER
use
after
R.A. 9 6 -3 8 4 -2
J.C. 2 0 -2 1 0 -1
R.K. 2 2 0 1 0 -1
D.B. 7 2 -5 6 2 -4
E.Y. 35 16 -19 0 0 0
M.C. 3 0 -3 0 0 0
D.A. 11 1 -10 4 1 -3
P.S. 2 1 -1 1 0 -1
H.L. 2 3 +1 1 1 0
R.M. 5 1 -4 5 1 -4
D.H. 13 4 -9 5 0 -5
P.C 6 3 -3 3 1 -2
J.G. 11 0 -11 5 0 -5
W.C. 33 3 -30 7 2 -5
D.C. 21 19 -3 9 3 -6
J.M. 12 2 -10 0 1 +1
E.R. 2 4 +2 1 4 +3
T.K. 12 2 -10 3 1 -2
E.E. 0 1 +1 0 1 +1
J.D. 3 10 +7 0 2 +2
M.S. 1 0 -1 1 0 -1
L.M. 15 8 -7 10 4 -6
B.P. 4 7 +3 2 1 -1
C.H. 7 0 -7 3 0 -3
D.S. 4 0 -4 0 0 0
E.H. 15 8 -7 10 6 -4
Z.W. 3 9 +6 1 3 +2
I.J. 13 0 -13 10 0 -10
R.R. 3 2 -1 1 1 0
M.B 9 9 0 5 6 +1
C.S. 5 8 +3 0 0 0
D.T. 1 0 -1 1 0 -1
D.F 4 2 -2 4 1 -3
A.B. 1 0 -1 1 1 0
E.H. 1 0 -1 1 0 -1
J.R. 7 0 -7 3 0 -3
J.P. 1 0 -1 0 0 0
N.H. 5 3 -2 2 1 -1
L.B 1 0 -1 0 0 0
J.F. 0 0 0 0 0 0
Totals 288 136 -152 115 48 -67
Utilizing the numbers from above we are able to show a 47% overall decrease in EMS calls with
a 42% overall decrease in transports to the Emergency Room after initial contact with the
Community Paramedic.
April 7, 2020 L - 6
Of the 42 PAFD-referred patients seen by the Community Paramedic, 40 had used 9-1-1
previously. After seeing the Community Paramedic, 30 of those patients had not used the 9-1-1
system again (to date), a reduction of 75%
Of the 42 PAFD-referred patients seen by the Community Paramedic, 32 had used the ED
previously. After seeing the Community Paramedic, 24 of those patients had not used the ED
again (to date), a reduction of 75%.
When it comes to a discussion of results, numbers are interesting, but they fall short when it
comes to describing the actual positive health outcomes of the program – the real benefit that
human beings experience as a result of interaction with the Community Paramedic.
In order to attempt to convey some of the very real value that is being provided, we are providing
the following case studies:
Cost Savings
It is acknowledged that it is difficult to prove a direct causal relationship between the contact
with the Community Paramedic and the decreased EMS system utilization. For that reason,
when attempting to predict savings as a result of the program, we have conservatively assumed
that only 50% of the reduction can be attributed to the Community Paramedic intervention.
The cost of a visit to the emergency room is difficult to predict. Anecdotally, we have heard that
it costs the hospital at least $500 every time a patient is seen in the ER. We have also heard that
the cost can rapidly rise into the thousands of dollars depending on imaging or tests that may be
performed. For the purposes of this study, we are going to use a conservative estimate of $750
for each ER visit.
Working with the Washington State Health Care Authority (HCA) and an independent third-
party consultant, the Port Angeles Fire Department completed a comprehensive cost of service
analysis. Based upon that analysis, it was determined that it costs the Port Angeles Fire
Department $2022 every time a patient is transported to the hospital. This is a known cost.
In reality, the Fire Department incurs only a few additional costs when a patient is transported as
opposed to when the Department responds to a 9-1-1 call for service that does not result in a
transport. Using a very conservative estimate, we have assumed that a 9-1-1 response without
transport costs $1000.
Considering the above information, and again assuming only 50% of the reduction is due to
Community Paramedic intervention, we conservatively estimate the savings to date to be:
76 fewer calls for 9-1-1 response x $1000 per response = savings of $76,000
34 fewer transports to the ER x $2022 per transport = savings of $68,748
34 fewer ER admissions x $750 per admission = savings of $22,500
April 7, 2020 L - 7
Total 2019 savings = $170,248
Again, these are very conservative numbers that assume a relatively low ER utilization cost and
assumes only 50% of the reduced EMS system utilization is due to the Community Paramedic
intervention. The actual savings are likely significantly higher than those shown – possibly
twice as much.
It should also be noted that these numbers only reflect a decrease in 9-1-1 access and ED use by
the 42 patients referred to the Community Paramedic by PAFD. There were an additional 49
patients referred to the Community Paramedic from other sources such as partner agencies.
If we extrapolate the data from PAFD referrals, apply that to all the other referrals, and use the
same conservative estimate of a 50% reduction in 9-1-1 and ED usage due to Community
Paramedic intervention, we can project an additional $198,000 in savings.
Since the pilot program used an existing FTE from the Fire Department, the costs for the
provision of this service has essentially been $0.
April 7, 2020 L - 8
Date: April 7, 2020
To: City Council
From: Nathan A. West, City Manager
Subject: COVID-19 Progress and Continuity of Operations Update
Background / Analysis:
COVID-19 Status
The current status of our local COVID-19 situation is relatively positive as of the authoring of this memo.
Less than 2% of those tested in the County are confirmed positive. The growth curve appears to have
slowed to a pace that our local healthcare industry and first responders can accommodate. The vast
majority of our local cases contracted the virus from sources outside our community. Unfortunately, due
to testing being restricted to certain professions and situations we do not have a complete picture of
individuals carrying the virus. We believe the positive behavior of our community in following the
Governor’s “Stay Home, Stay Healthy” order is slowing the spread in Clallam County. At this time, we
do anticipate the peak in our community to still be a few weeks away.
Handwashing Stations
Earlier this week the City rented a handwashing and hand sanitizing station, which was placed at the
Downtown Gateway Facility. The station ensures those experiencing homelessness have a place to wash
hands, as recommended by the Clallam County Health Officer. Parks staff consulted with Rediscovery
representative Amy Miller on best possible location for the City rented station. The County has other
stations which are currently located at the North Olympic Health Network offices on the west side of
Downtown. The City is on the waiting list for an additional station if a second location is identified.
City Economy
A large portion of City residents are currently out of work due to the Governor’s “Stay Home” order.
Those out of work include our local hospitality sector, most of our local construction sector and many of
our larger manufacturers. Much of the natural resources sector, including the local timber industry and
the McKinley Mill, continue to work. Local efforts from the Clallam County Economic Development
Corporation, Center for Inclusive Entrepreneurship, Port Angeles Regional Chamber of Commerce and
our own Community and Economic Development Department have done an excellent job with business
outreach and support. All have assisted local businesses and employees with completing forms and
paperwork, educating them on the latest tools and support options available to mitigate this unprecedented
situation.
Summary: The details and information below are intended as a progress report and operational update
on the City’s actions in response to the COVID19 health emergency .
Funding: NA
Recommendation: Information Only
April 7, 2020 L - 9
Utility and Rental Relief
Over the last three weeks the City of Port Angeles prioritized providing financial relief to our citizens
through utility and rental assistance programs. Both programs were fully implemented by Friday March
27th. The utility relief efforts include:
• an allocation of $250,000 for direct utility bill relief,
• low income discounts,
• interest waivers, and
• payment plans instead of shutoffs.
An additional $50,000 is dedicated for rental assistance opportunities. All forms of relief are available on
a cumulative basis. Finally, a donation form is available for contributions toward customer accounts in
need.
Public Information and Outreach
Another priority focus for the City has been public outreach and communications. On March 20th, the
City launched a dedicated COVID-19 webpage and a City Facebook page. Multiple staff members are
rededicated to a Public Information team and Marian Bodart is assigned as the City’s Public Information
Officer (PIO) for the duration of this event. The Mayor, City Manager, Fire Chief, Police Chief, PIO and
others are participating in joint County Emergency Operations Center meetings daily. Last week the
Mayor and City Manager were jointly interviewed on the Todd Orloff Show. A number of video
statements have been produced and more are in the works.
City Employee Status
City management continues to strive to find ways create innovation and lasting service options that don’t
require an in-person process. All City Departments are open and functioning, however, in-person
customer service has been discontinued within most areas with the exception of first responders and some
operational staff situations.
• Most City employees with computers are provided video conference options through pre-existing
licensed software.
• Roughly 60 of our approximately 250 employees have been or are now equipped to telecommute
during this current “Stay Home” order.
• An estimated 15 to 20 employees are currently on leave.
• The City administratively implemented the federal Families First Coronavirus Response Act
provision for up to 80 hours of coronavirus-related leave.
Funding Overview: NA
April 7, 2020 L - 10
PUBLIC WORKS GRANT & LOAN STATUS REPORT
January 2020 – February 2020
PROJECT
DESCRIPTION
PROJECT
COST
GRANT/LOAN
SOURCE & ID
AMOUNT
GRANT MATCH/
LOAN DATA
AWARD
LISTING
STATUS
Stormwater
City Hall Parking Lot
LID Retrofit
$102,000
(design only)
Grant
DOE
#WQSWPC-2016-
PoAnPW-00001
$102,000 from
Stormwater
Financial
Assistance
Program;
No City match
required
February
2018
Grant acceptance
approved by
Council March
2019. Grant
agreement in place.
16th Street LID Retrofit $160,000
(design only)
Grant
DOE
#WQSWPC-2016-
PoAnPW-00014
$160,000 from
Stormwater
Financial
Assistance
Program;
No City match
required
February
2018
Grant acceptance
approved by
Council March
2019. Grant
agreement in place.
Decant Facility
$680,554
(including
grant-funded
design)
Grant
DOE
#WQC-2016-
PoAnPW-00368
$474,300 from
Stormwater
Financial
Assistance
Program;
$83,700 minimum
City match required
July 1,
2015
Grant acceptance
approved by
Council Feb 2016,
Grant awarded Feb
2018. Agreement
in place.
Capacity Grant N/A
Grant
DOE
#WQSWCAP-1921-
PoAnPW-00101
Applied for
$95,000 from
Stormwater
Financial
Assistance
Program; No City
match required
October
2019
New Capacity
Grant application
July 2019.
Agreement in
place.
Wastewater
Transportation
Hill Street ODT $200,000
(design only)
Grant
WSDOT
#LA8992
$200,000 from
Pedestrian and
Bicycle Safety
Funding
June 2015
Grant agreement
approved by
Council Sept 2016.
Consultant contract
signed. 90%-100%
design in progress.
Hill Street ODT
$2,031,000
(construction
only)
Grant
RCO
#TBD
$1,421,700 from
RCO WWRP –
Trails
$609,300 (30%)
required City match
(composed of
$203,100 cash and
$406,200 grant
funds from a TBD
secondary source)
September
2018
Grant agreement in
place.
April 7, 2020 L - 11
PROJECT
DESCRIPTION
PROJECT
COST
GRANT/LOAN
SOURCE & ID
AMOUNT
GRANT MATCH/
LOAN DATA
AWARD
LISTING
STATUS
Transportation
Race Street Complete $462,000
(design only)
Grant
FHWA
#DTFH701E3002
$398,540 from WA
Federal Lands
Access Program;
$63,761 City
minimum match
January
2015
Grant Agreement
signed. 30% design
completed. New
consultant
agreement needed.
Race Street Complete
Phase 1- Lauridsen to
Olympic Park
$2,890,000
(construction
only)
Grant
FHWA
#TBD
$2,000,000 from
WA Federal Lands
Access Program;
13.5% minimum
City match
June
2018
Grant award
notification letter
received.
This grant will be
used to construct
this phase and will
run from 2021-
2023.
Race Street Complete
Phase 1- Lauridsen to
Olympic Park
$3,352,000 Grant FHWA/
WSDOT
$113,348 HIP
$568,000 STP
13.5% minimum
City match
April 2019
Grants accepted by
Council May 2019.
Agreements in
process.
Marine Drive Channel
Bridge $759,583
Grant
FHWA/WSDOT
#LA-8898
$75,000 (design)
and $510,000
(construction) from
Surface
Transportation
Program;
13.5% minimum
City match
March
2015
Signed agreement
May 2016. Signed
supplement May
2018. Project
complete, closeout
in progress.
Lauridsen Boulevard
Overlay $980,800
Grant
TIB
#3-W-150(002)-1
$580,800 from TIB
$300,000 minimum
City match
$100,000 City
funds for non-grant
eligible items
November
2018 Project Complete.
Complete Streets
Award $300,000 Grant TIB # TBD
$300,000 from TIB
no match
requirements.
March
2019
Agreement in
place.
Lincoln Street Safety $1,485,000 Grant WSDOT
# TBD
$1,285,000 from
WSDOT June 2019
Grant accepted by
Council September
2019. Agreement
in place. Design
consultant
agreement in place.
FEMA
April 7, 2020 L - 12
List of Acronyms
AIP: Arterial Improvement Program
BPA: Bonneville Power Administration
BRAC: Bridge Replacement Advisory Committee
DOE: Department of Ecology
DWSRF or SRF: Drinking Water State Revolving Fund or State Revolving Fund
FEMA: Federal Emergency Management Agency
FHWA Federal Highway Administration
NOANet: Northwest Open Access Network
NOSC: North Olympic Salmon Coalition
PASD: Port Angeles School District
PSP: Puget Sound Partnership
PSMP: Pedestrian Safety and Mobility Program
PWB: Public Works Board, administers the PWTF Program
PWTF: Public Works Trust Fund
RCO: Recreation and Conservation Office
RCO WWRP – Trails: Recreation Conservation Office Washington Wildlife and Recreation Program – Trails
SRF: Salmon Recovery Funding
TIB: State of Washington Transportation Improvement Board
TBD To Be Determined
WSDOT: Washington State Department of Transportation
April 7, 2020 L - 13
Council
Reports
April 7, 2020
Kate Dexter, Mayor - Council Report April 7, 2020
We have some really great, information-filled, council reports, thank you council. The days seem
to run together, feeling very much the same, and yet so many things are different. I appreciate
everyone’s patience with us as we work to ensure that technology allows us to continue to meet
and do the important work we were elected to do. Please know that though there are restrictions
on what can be included in our meeting agenda the council and staff are still concerned about
all of the ongoing work of the city. I want to thank staff for their creativity and flexibility in coming
up with ways to still conduct the work of the city while ensuring the safety of our employees and
their families.
There are of course so many people and organizations that deserve a regular round of applause
during this pandemic. I want to thank a few specifically in my report. I want to thank
Congressman Derek Kilmer who made a point of reaching out to local governments to hear our
concerns. We will be discussing some of these issues during our meeting tonight and I know
that he is already working on our behalf and in turn on the behalf of our community. The EDC
and Chamber have both shifted gears and are working so hard to support our local businesses.
I also want to thank Dr. Unthank, the county’s public health officer. Like PA’s council, her
position is in addition to her regular job and she has been working so hard on our behalf. What I
particularly appreciate is the compassion she brings to the job. Her concern for all of our
community members is a great example for everyone.
Lastly I want to take a minute to address the many emails I have received regarding whether or
not people are practicing social distancing (or as the Candianians more clearly refer to it,
physical distancing). I do not have any data to support whether or not people are effectively
practicing physical distancing in Port Angeles. However, it is important to remember that there
are quite a few people/jobs that are considered essential per the Governor’s order and those
people will still be commuting to and from work. While it is certainly recommended that people
limit their trips, it is likely that there are people in our community that do not have the ability to
store food for a week, or who realize they need a prescription refilled the day after they went to
the store for groceries. Additionally, the research that I have seen and heard indicates that it is
safe to get take-out for dinner so if people are safely supporting our local businesses then we
are grateful for their economic support. We need to be patient and kind with each other - we
don’t know each other’s stories. I believe that most people we have heard from are asking these
questions out of concern for our community and for that I am most grateful. Please keep taking
care of yourselves, your families, and your neighbors (from a distance). We will continue to work
on your behalf to ensure that we get through this and perhaps with an even stronger sense of
community than we had when this started. Thank you.
From:Mike French
To:Kari Martinez-Bailey
Subject:Council Report
Date:Sunday, April 5, 2020 6:23:28 PM
Attachments:OPTC Updates-v2 - April 2, 2020.pdf
Hello everyone,
We’ve all been through a lot, and I appreciate everyone having their own role in this
crisis, it helps that we as a Council can specialize in our areas of responsibility and then
communicate back to the group.
Our Chamber of Commerce has taken an active role in the recovery effort, seeing
that other business focused agencies have stepped up to be effective in the nearer term
(thanks to the EDC especially). We’ve created a special committee (of which I’m one of
many members) and started planning strategies and are committed to weekly
communication on our efforts with our business community - we’ve had two public Zoom
calls already and another one is happening Wednesday. Many festivals and events have
been canceled or postponed, so we’re hoping to be able to hold a community-focused July
4th celebration, possibly in partnership with the Juan de Fuca Foundation for the Arts.
The Olympic Peninsula Tourism Commission also met, and may be meeting more regularly
during this crisis. Already they’ve been transitioning away from marketing the area toward
messaging around this crisis. At some point, we do expect a rush of tourism back to the
region, as people will want to get back out and may be less interested in flying places, and
more prone to drive here instead. It’ll be a challenge to make sure we’re ready for that
rush, to market it responsibly, but not to miss opportunities to help our small businesses
that rely on tourism dollars to make ends meet. I’ve attached a pdf of a presentation
prepared by Marsha Massey that had some good data about travel impacts and projections
for recovery.
One thing I’d like to mention is, this is a precarious time for local media companies, many of
which are for-profit businesses that rely on advertising dollars to survive - as local
businesses impacted by the Governor’s closure mandates have seen demand for their
goods and services dwindle, they may have stopped purchasing advertising. It’s not the
City’s responsibility to solve this, but it may be a good time to purchase advertising in local
media - we have important messages we want to communicate to the public, and this would
help those local media companies in a difficult time.
OPTC Updates
OPTC Meeting
April 2, 2020
The World as We Know It
National Analysis –COVID -19 Impacts
(Destination Analysts)•66.1% of American travelers report trips affected by COVID-19
•Near term (Mar-Apr) shows heaviest losses. The % of American travelers reporting cancelled / postponed trips in later months (May-Aug) is increasing.
•No data source capturing travel volume that never emerged due to pandemic (shorter time frame; quick getaways) –the lost month of travel.
•% of American travelers optimistic that virus will be resolved by summer travel has decreased to about 35%
•Right now, Americans attach “fear” to travel –take seriously “stay home”. BUT 2/3 miss travel and can’t wait to travel again #whencoronavirusisover.
National Analysis –COVID -19 Impacts (ADARA)
•Airline change fees made a difference as airlines changed booking policies (eliminating cancellation / change fees) –sudden jump in # of bookings for 91+ days out
•Leisure (and specifically family travel) was first to book, followed by solo / couple travel
•“Revenge Spending” will drive recovery
•Americans believe they “deserve a vacation”.
•Leisure travel will bounce back first
•Followed by business travel (post Labor Day)
•Followed by group travel
•Restaurants will be first to bounce back, as everyone will be tired of their own cooking
•International travel will be slower to return until we can safely say we are post-pandemic
Travel and Tourism Updates from Visit Seattle
•TRAVEL AND TOURISM INDUSTRY IMPACT
Airline ImpactAirline bookings have been severely impacted by COVID-19. The International Air Transport Association estimates that airlines could suffer revenue loss of between $63-113 billion, with an annual loss of $29.3 billion. Most overseas flights to and from Seattle-Tacoma International Airport (SEA) are currently suspended
Hotel Impact
Conventions in March / April have cancelled or postponed, resulting in over $40M in economic impact. Mid-March hotel occupancy in downtown Seattle about 15%. As of end of March, there are 20 hotels in downtown Seattle that are closed, and overall occupancy is reported closer to 8%.
Major visitor attractions / cultural sites are closed, many through end of April.
Cruise Impacts from Visit Seattle
•Cruise Impact: Effective March 13, Transport Canada suspended the
cruise season across Canada until July 1, 2020
•Transport Canada’s decision may affect Seattle’s cruise schedule in
relation to the Passenger Services Act, which requires foreign-flagged
vessels carrying passengers between U.S. ports to make intermediate
foreign port calls
•Port of Seattle has pushed back start of cruise season
•As of March 16, the updated Port of Seattle Cruise schedule can be
found here.
Olympic Peninsula Impacts
•Events cancelled –17 cancellations / 7-8 postponements. May/June events still pending
•Black Ball Ferry –service suspended through 4/30/20
•Clallam Transit –Strait Shot service suspended
•All VIC’s closed to walk in traffic
•Olympic National Park –closed
•Olympic National Forest –closed
•WA State Parks –closed
•County Parks –closed
•Nature Conservancy Lands –closed
•Recreational Fishing / Shellfishing –suspended
•Tribal Lands –closed
•Significant hospitality business closures or reductions
OPVB / OPTC Actions
* COVID 19 blog new as of 3.12.20
* Most visited page of website in
March (15%of monthly page views)
Shift from Marketing to Messaging
•Ads –print / digital
•Spring ads and annual publication ads already in place.
•Blogs –sharing updates and inspiration
•Travel Advisory Updates
•Taste of the OP (Farmers Markets)
•Take Out and Delivery Options (pending)
•Tales of the Olympic Peninsula (pending)
•E-News
•Messaging: Dreaming / Future Travel
•Social Media
•Foodie Fridays
•#OPVirtualCarePackages
•Visual focus
•Good news stories
•ShowWAlove.com
ShowWAlove.com
•Support small business across WA
•Over 550 listings (68 and growing for Olympic Peninsula)
Next Steps
•Path:
•Phase 1: Crisis
•Phase 2: Regroup
•Phase 3: Recovery
•Regrouping: more inward looking, take care of our own
•Recovery: begin planning and budgeting
Hope Springs Eternal
From:Brendan Meyer
To:Kari Martinez-Bailey
Subject:Council report
Date:Sunday, April 5, 2020 11:12:18 AM
My Council report
These last few weeks have changed our world forever. We see the large gaping holes in our
system, and we better understand what we must do in the future. I want to thank all those
people who are putting themselves on the front lines of this fight and sacrificing so much. I am
extremely grateful to our grocery store workers, our public transit workers, our hospital staff,
our emergency responders as well as all the city and county public works people. Thank you!
I have received emails of concern that we aren't doing enough and pleas for us to do more to
stem the rates of infection. I want these folks to know I hear them, and I've passed concerns
along to those county officials who can act on those concerns.
I want to recognize the staff at Clallam transit and its General Manager Kevin Galllaci on their
leadership in this time of crisis.
At the last meeting, the Board gave GM Gallaci the authority to act, and he and the staff did in
a rapid and impactful way to help limit the rate of infection in the community, protect the
workers as well as inform the public.
The first thing they did was suspend the straight shot to Bainbridge, which potentially stopped
more infectious people showing up in our community via the straight shot. Unfourntily due to
the slow response of our governer and county health officer, we had tourists visiting our city
and raiding our grocery stores for the following weekends until the stay home order came
down from the governer. I am grateful for Clallam transits initiative and their steadfastness in
not waiting for orders to come down from on high but instead putting our community first.
They have implemented driver safety protocols way before the East Coast and much of
Washington. Clallam transit also added reminders of handwashing and social distancing
measures on the sides of the bus as well as made fairs on the bus free to help those who still
need to use it for shopping or to get to work. A lot of these measures have substantial
negative financial repercussions, but to see the whole staff at Clallam transit put the needs of
the community first is what leadership is, and we should all be proud.
I also want to commend the board members of Peninsula Area Public Access on their swift
action in covering all the governmental meetings and consolidating all the information in one
place. According to the analytics, they have reached a lot of locals, over 31,000 views in the
last few weeks, and better helped keep them informed. PA Public access is in talks with other
cities, counties, and Wave about expanding our reach across the whole peninsula. Due to the
virus, they have offered free membership for individuals, and they are encouraging people to
send in videos and share their views or passions. I want to commend Sgt. Jason Keegan for
reaching out to PA Public Access and working with the station manager Eric Phillips on
connecting with local churches and religious leaders to help get their services out to their
parishioners while helping them adhere to social distancing guidelines while maintaining their
congregation during this time.
Finally, I want to touch on the PRTPO. We have an upcoming meeting, and I will be supporting
the grant proposal for Clallam transit to help facilitate the acquisition of 6 new buses.
I know that the times are hard right now, and it's our job as public servants, employees of the
people to do everything in our capacity to communicate to all our constituency effectively. We
aren't out of the woods, but we'll get there. I hope you all stay safe and healthy.
Thank You,
Brendan Meyer
City Of Port Angeles
City Councilmember
919-408-6510
To: Port Angeles City Council Colleagues
From: Lindsey Schromen-Wawrin
Date: April 5, 2020
Council Report for April 7, 2020, City
Council Meeting
Per the City Manager’s recommendation to the City Council by email April 3, and in the spirit of the
Governor’s 20-28 Order limiting public meetings, I’m submitting the following written council report.
(1) Potential Late Item: Resolution to Washington State’s
Congressional Delegation regarding financial assistance
for states and local governments.
Congress has enacted three COVID-19 bills providing financial relief of various kinds.
Congress is likely to enact a fourth relief act later in April. So far, these bills do not appear to provide
sufficient financial assistance to states and local governments. The main relief mechanism from the
third bill (CARES Act) that the City of Port Angeles might directly access is CDBG funds that are not
likely to be sufficient, nor designed, to make up for lost revenue. The CARES Act did compensate for
some loss of sales tax revenue for transit agencies (see, e.g., https://www.seattletimes.com/seattle-
news/transportation/more-than-500m-headed-to-puget-sound-transit-agencies-in-federal-coronavirus-
aid/), but Congress has yet to provide similar relief for cities, counties, and states.
Many local elected officials have raised concerns about this, for example, on a call hosted by
Representative Kilmer on March 31. On Friday, April 3, Association of Washington Cities put out an
action alert email that:
Cities need Congress to provide direct financial support to help with lost revenues and
increased costs resulting from the COVID-19 health emergency. . . . [The CARES Act]
funds cannot be used by cities to make up for lost revenues due to the COVID-19
crisis . . . . Contact your Congress members now and ask that the next federal relief
package include direct and flexible financial support for all cities regardless of
population size. Share with them the direct impacts of the COVID-19 health emergency of
your city, including losses in revenue and increased costs responding to the crisis.
(AWC email available at https://www.magnetmail.net/actions/email_web_version.cfm?
ep=nOfv_QFvT_HBGIgVbgXZNJq2fK3iYUGBIkUpiTb_dkJWvT4gQ_5Wm6AgyGnoN8OoDPknD
N6Jg9ggY9DW7Wbvjwis5xRItbcZzK0NIdrUmylhIsEJT1Ui3AnjZqVeP3tJ (this email contains email
addresses for key staff for all of Washington State’s Congressional Delegation))
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AWC’s email included a link to the National League of Cities (NLC) demands sent to Congress
on April 2. (NLC letter at https://www.nlc.org/sites/default/files/users/user52651/NLC
%20COVID19%204th%20Supplemental%204.2.pdf (also attached).) NLC’s letter laid out the reality
local governments are facing across the country: “Without a significant federal intervention for local
budget relief, local governments will have no choice but to begin enacting process delays, cuts in
services, and lay-offs for critical employees.”
Also on Friday afternoon, I received an email related to this effort that included a March 25
policy proposal by Congress Members calling for the Federal Reserve to provide relief for state and
local governments. (March 25 letter available at
https://tlaib.house.gov/sites/tlaib.house.gov/files/Support%20for%20State%20and%20Local
%20Municipalities%20Letter_Rashida%20Tlaib.pdf (also attached)) None of Washington State’s
Congressional Delegation signed the March 25 letter, and it was not clear from our call with
Representative Kilmer on March 31 that he was addressing this issue.
As far as I can tell, this need for financial relief for state and local governments was raised as
early as March 16 by U.S. House Committee on Financial Services Chairwoman Waters, stating in part:
This is in many ways an unprecedented crisis which calls for extraordinary federal
response. Unfortunately, the Fed appears to be using its old playbook in trying to calm
funding markets by flooding them with liquidity. During this time of economic turbulence,
it is critical that the Fed go beyond these steps and provide much-needed support to those
who are on the front lines of this pandemic. For example, state and local governments may
soon face funding pressures and need assistance as they address this public health
emergency. . . .
(Available at https://financialservices.house.gov/news/documentsingle.aspx?DocumentID=406435)
Therefore, I recommend that the Council take up this issue as a late item on April 7, and, similar
the recommendation to item I-1 (Moratorium on Residential Evictions) in our April 7 meeting packet,
and for the same necessary reasons, we authorize the Mayor and City Manager, on behalf of the
City, to communicate to Washington State’s Congressional Delegation that it is vitally important
to the health and welfare of Port Angeles that Congress provide substantial financial relief for
states and local governments as recommended in the Congress Members’ March 25 letter and
National League of Cities’ April 2 letter.
(2) Inadequacies in the Governor’s Eviction Moratorium.
There are gaps in the Governor’s eviction moratorium, Proclamation 20-19, Amending
Proclamation 20-05 (available at https://www.governor.wa.gov/sites/default/files/proclamations/20-
19%20-%20COVID-19%20Moratorium%20on%20Evictions%20%28tmp%29.pdf and extended to
May 4 at https://www.governor.wa.gov/sites/default/files/20-25.1%20-%20COVID-19%20-%20Stay
%20Home%2c%20Stay%20Healthy%20Extension%20%28tmp%29.pdf) that need to be remedied.
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In the meantime, tenants should to report any attempts to terminate their housing to the Attorney
General’s Office at https://fortress.wa.gov/atg/formhandler/ago/COVID19EvictionComplaintForm.aspx
Specific issues that the Governor’s Office should modify are:
(1) Prohibit landlords charging late fees or other fees during the moratorium. This is a big loophole in
both the state laws governing landlords and tenants (in that it does not cap late fees), and the
moratorium.
(2) The moratorium should extend to foreclosures as well. We have a lot of landlords who are
dependent on rental income, or other homeowners who won't be able to keep up with their mortgages. I
know there is some action on the federal level here but it needs to be reinforced as much as possible.
(3) The moratorium needs to last until distressed tenants and homeowners are able to access rental or
mortgage assistance or relief. It's not ok to lift the moratorium after the pandemic risk is over, because
tenants and homeowners will be months behind on their rent or mortgages and still without income to
make up that accumulated debt. National League of Cities framed this issue well in its April 2 letter to
Congress (linked above), stating:
We applaud the Administration for joining scores of mayors and local governments in
enacting temporary eviction and foreclosure moratoriums. However, without additional
rental assistance or good-faith payments to landlords, eviction moratoriums may result in
an eviction cliff potentially large enough to cancel out the positive impact of any economic
stimulus.
(4) If Congress fails to provide for rental and mortgage assistance to scale this cliff, or fails to provide
to state and local governments the revenue needed to provide that assistance, then the Governor needs
to put in place rent freeze combined with a mortgage deferment. These two policies in conjunction will
shift these significant housing expenses out of these pandemic emergency months when many
households lack cash needed to pay rent or mortgages.
(5) Finally, assuming the worst, we need to prepare to plan for minimizing the impact of mass
foreclosures and evictions so that we minimize the lost affordable housing supply in Port Angeles.
(3) Democracy doesn’t need to be a casualty of the
pandemic.
Finally, I want to address the Governor’s Open Public Meetings Act (OPMA) Proclamation 20-
28, Amending Proclamation 20-05 (available at
https://www.governor.wa.gov/sites/default/files/proclamations/20-28%20-%20COVID-19%20Open
%20Govt%20Laws%20Waivers%20%28tmp%29.pdf and extended to May 4 at
https://www.governor.wa.gov/sites/default/files/20-25.1%20-%20COVID-19%20-%20Stay%20Home
%2c%20Stay%20Healthy%20Extension%20%28tmp%29.pdf).
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This Proclamation purported to waive an assumed OPMA in-person meeting requirement. The
OPMA prohibits a government from requiring conditions to attend a meeting of a governing body.
RCW 42.30.040 (“A member of the public shall not be required, as a condition to attendance at a
meeting of a governing body, to register his or her name and other information, to complete a
questionnaire, or otherwise to fulfill any condition precedent to his or her attendance.”). The Attorney
General’s Office issued a March 6 Guidance interpreting this statute to mean that even when all the
members of the governing body participate in a meeting remotely, “the agency needs to have a
speakerphone available at an agency meeting location (agency office or other designated physical
location) where the public can attend to listen to the discussion.” (Guidance available at
http://mrsc.org/getmedia/4c439dc1-e20c-4098-88b0-b91fd52fe5ad/w3agcoronaopma.pdf.aspx.)
In support of this conclusion, the Attorney General Guidance cited the Attorney General’s
Office’s own Opinion from 2017, which specifically concerned whether a commission could hold a
telephone conference call for the purpose of taking public testimony. (AGO 2017 No. 4, available at
https://www.atg.wa.gov/ago-opinions/legislative-authority-combine-commission-salaries-elected-
officials-another-agency-and.) In that Opinion the Attorney General’s Office suggested that such a call
satisfies the OMPA if it includes, among other requirements typically done for meetings, “a speaker
phone can be provided at the designated meeting place(s) to enable those attending to hear the public
discussions and to provide testimony. If these steps are taken, those members of the public present at
the designated meeting location(s) can hear all discussions, provide testimony, and generally observe
the steps employed by the Commission in taking its official action.”
Rather than solely waive this perceived in-person meeting requirement in light of the
COVID-19 pandemic, the Governor’s OPMA Proclamation also imposed a restriction on what
governing bodies can take action on, specifically limiting “action” to “those matters [that] are
necessary and routine matters or are matters necessary to respond to the COVID-19 outbreak and the
current public health emergency, until such time as regular public participation under the Open Public
Meetings Act is possible.” (Proclamation 20-28 (linked above).)
This “necessary” redefinition is unnecessary and unduly restrictive. The Governor’s goal could
have been accomplished with “related to the COVID-19 outbreak” rather than “necessary to respond to
the COVID-19 outbreak.” Worse, the “necessary” requirement makes government less open and
transparent by routing decisionmaking through executive officials and other channels that are not
required to comply with OPMA.
In this time of emergency, governments need more flexibility, not less. That's the point behind
RCW 28.52.070's emergency powers, allowing for government action “without regard to
time-consuming procedures and formalities prescribed by law.” The perceived in-person meeting room
requirement of OPMA was one of these formalities and it clearly shouldn't be required during this
pandemic. But governments shouldn’t have had to trade that requirement for the "necessary"
redefinition of “action.”
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“Necessary” is overly restrictive. Right now local governments and state agencies need to patch
holes in the governor's orders (like extending the eviction moratorium with limits on late fees and other
nuances that the governor has not addressed). But those patches are not necessarily “necessary.”
Arguably, under this “necessary” rule, I cannot even talk with all of my fellow councilmembers about
these issues at our next council meeting, as that discussion is “action.” Arguably, I shouldn’t even
complain about the Governor’s OPMA Proclamation in this council report!
People are looking for leadership from their elected officials. This was emphasized in MRSC's
financial impacts webinar last week. It's apparent from the emails we get as councilmembers asking us
to, e.g., lower the minimum age at which children can be left alone (an issue that is arguably not
“necessary” to address the public health emergency, but which could help some people be available to
work). But despite that expectation, we are now scratching our heads about what we can actually do
that is “necessary,” and adding more time consuming measures to jump through this hoop, rather than
leading.
Putting this restriction in place in the name of government transparency is ironic and wrong.
This “necessary” restriction on local government action puts more power in the executives to take
action without consulting on the record with governing bodies. Emergency powers are still going to be
exercised, just now they will not be exercised by the peoples’ representatives at a meeting, but by staff
members using executive power. This Proclamation, ostensibly to make government more transparent,
is doing the opposite.
Finally, to return to the no-conditions-to-attend requirement in RCW 42.30.040, which the
Governor’s Office feels is harmed by requiring people to call in or browse to a virtual meeting, the
focus on in-person meetings as the pinacle of open, transparent, and accessible government misses the
numerous other barriers that people face in being at a meeting at a particular time. For example:
•Many people in Port Angeles do not attend meetings in-person because of child care needs; a
virtual meeting site would allow for attendance for parents and guardians whose children could
not sit through a meeting. (Other cities, like Victoria, offer “childminding” at council meetings
“to help more people participate in local government.” See
https://www.victoria.ca/EN/main/city/mayor-council-committees/council-
webcasting/childminding-at-council-meetings.html.)
•Many of our meetings are during “dinner time,” and yet the City Council Chamber has a sign
next to the door that food and drink are prohibited; a virtual meeting site would allow people to
attend without skipping a meal.
Our policies on making meetings accessible to parents and people who may need to eat during a four
hour meeting are just two examples of conditions that someone must meet in order to attend a city
council meeting when in-person attendance is the only option. Prioritizing the “in-person” requirement
in the OPMA over these other conditions underscores the need to modernize the OPMA to provide
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open, transparent, and accessible government without making assumptions about a model of civic
participation that has never been accessible to working families in our community.
During the pandemic, the Governor or Attorney General’s Office merely needed to clarify that
no in-person meeting location was needed so long as the public could anonymously attend a meeting in
real-time by phone or through the web. The “necessary” action restriction was completely unnecessary,
and should not have been extended to May 4.
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Congress of the United States
House of Representatives
Washington, DC 20515
March 25, 2020
The Honorable Nancy Pelosi The Honorable Kevin McCarthy
Speaker Republican Leader
House of Representatives House of Representatives
Washington D.C. 20515 Washington D.C. 20515
Dear Speaker Pelosi and Leader McCarthy,
The urgent need here is clear: The Fed must provide relief for the secondary market and
purchase new state and municipal debt issuances as local governments respond to the
emergency ahead. As legislative text is finalized for a recovery package for those affected by
the COVID-19 pandemic, we call for requiring the Federal Reserve (“Fed”) to commit to
purchasing state and municipal debt in order to provide workers and government employees on
the front lines of addressing the present public health crisis with the support they need. The
municipal bond market has faced unprecedented stress in recent weeks. Interest rates on
municipal bonds have soared, and state and local governments are facing unanticipated expenses
and an expectation of declining tax revenues as our economy enters recession.
During the 2008 financial crisis and subsequent Great Recession, the Fed tested the limits of
unconventional monetary policy by engaging in large-scale asset purchases (commonly known
as “quantitative easing”). Throughout that recession, the Federal Reserve refused to extend that
same level of support to state and local governments. Given how resistant the Fed has been
towards offering assistance to state and local municipalities in the past, we believe that the Fed
should be mandated to do so.
In New York City, the virtual shutdown from the coronavirus pandemic is threatening to create
massive holes in the city budget. Massachusetts and New York state are similarly bracing for
budget cliffs caused by massive shortfalls in tax revenue. On the other side of the country, the
stock market crash may imperil much of the savings California set aside during the economic
expansion we see coming to an end. Public transportation systems from the MBTA in Boston to
San Francisco’s MTA are swiftly losing riders -- and their fare dollars. Ohio Governor Mike
DeWine recently instituted a hiring freeze throughout his state’s government, while agencies like
Chicago’s Metropolitan Pier and Exposition Authority—which runs the nation’s biggest center
for conventions—are seeing revenue generating business disappear virtually overnight.
With the unprecedented uncertainty of how long and severe this crisis’s effect will be on the $3.9
trillion municipal-bond market and our local governments, states must be equipped with the
resources necessary to fight this health crisis. State governments should not have to
simultaneously worry about financial market collateral damage depleting increasingly scarce
fiscal resources and tackling this pandemic. The Fed must use their authority to purchase
municipal and state debt to ensure that state governments can meet their funding needs
throughout the COVID-19 crisis, which would also relieve some of the stresses weighing on
the secondary muni market.
As the U.S. economy grinds to a halt and communities are experiencing a period of volatility and
illiquidity across major asset classes, state and local municipalities should not be overlooked.
Our cities, townships and county government, touches the lives of our residents directly and are
too important to fail during this public health crisis. We therefore urge you to insist on
provisions protecting the functioning and liquidity of the municipal bond market in any
negotiated package, so that our state and local governments have to the funding they
urgently need to provide crucial services during this difficult period.
Sincerely,
Rashida Tlaib Ayanna Pressley Alexandria Ocasio-Cortez
Member of Congress Member of Congress Member of Congress
Additional Signers:
•Jesús G. “Chuy” García
•Ilhan Omar
•Marcia L. Fudge
•Joe Neguse
•David N. Cicilline
•Alma S. Adams, Ph.D.
•Kathy Castor
April 2, 2020
The Honorable Mitch McConnell
Majority Leader, Unites States Senate
Washington, DC 20510
The Honorable Nancy Pelosi
Speaker, United States House of Representatives
Washington, DC 20515
The Honorable Charles Schumer
Minority Leader, United States Senate
Washington, DC 20510
The Honorable Kevin McCarthy
Minority Leader, United States House of Representatives
Washington, DC 20515
Dear Leader McConnell, Speaker Pelosi, Leader Schumer, and Leader McCarthy:
On behalf of the National League of Cities (NLC), and the 19,000 cities, towns and villages we represent, thank you for your
efforts to pass the bipartisan Coronavirus Aid, Relief, and Economic Security (CARES) Act. The CARES Act provides local
governments funding to meet the immediate needs of residents, households, and small businesses on the economic
margins.
Local governments are leading the way forward through this unprecedented public health crisis. Local elected officials are
coordinating regionally with one another across jurisdictional lines, enacting difficult and fiscally challenging emergency
measures to slow the coronavirus epidemic, passing ordinances to limit the worst economic outcomes for residents and
small businesses on the margins, and spending such sums as necessary to protect public health and the economy in this
extraordinary time.
Unfortunately, the measures local governments are taking to protect residents from ill health and fiscal decline are
incredibly costly. Utility disconnect prohibitions, eviction moratoriums, stop work orders, and fine and fee waiving are all
necessary and appropriate protections. At the same time, local governments are losing significant revenue that cannot be
recouped with their local tax base. These losses are compounded by falling tax revenue affecting every level of
government. And normal operations including social services, housing supports, transit, and public safety ar e becoming
more difficult and costly to operate.
Because local governments must achieve balanced budgets, and in most cases are preempted by various tax and
expenditure limits, and legally prohibited from running annual budget deficits, these massive and unprecedented
reductions of every type of revenue stream for local governments are leading cities and towns to the brink. Without a
significant federal intervention for local budget relief, local governments will have no choice but to begin enacting process
delays, cuts in services, and lay-offs for critical employees.
We are concerned that the CARES Act, and the Coronavirus Relief Fund authorized under the bill, does not address the
necessary increases in spending, or the unavoidable shortfall in revenues, faced by the vast majority of local governments.
It is appropriate and necessary for Congress to approve emergency appropriations for direct local budget relief for every
city and town, not only for those over 500,000 in population as in the CARES Act, or for entitlement cities over 50,000 as is
the case for Community Development Block Grant (CDBG) formula grants.
The National League of Cities calls on Congress to advance a fourth emergency appropriations package to address the
immediate need for local budget relief by making direct emergency funding available to every city and town in need,
regardless of population. Moreover, we call on Congress to include targeted programs focused on the intermediate and
2
long-term needs of residents, households, and small businesses on the economic margins to ensure an economic
rebound.
The next emergency package should include the following direct supports for local governments:
A stabilization fund for cities and towns.
NLC and other state and local government associations are collecting and sharing data on the response and fiscal
impact of recent extraordinary measures on local budgets. The findings point to potentially dire outcomes. Every
unit of local government across the United States must have access to stabilization funds for local budget relief,
regardless of population. If a population threshold is unavoidable, local governments must be permitted to apply
jointly to meet that threshold.
Conversion of federal loans into grants.
Another consequence of the local budgetary challenges resulting from COVID-19 is that it is reasonable to anticipate many local
governments will have limited ability to accept and payback new or existing loans. Therefore, Congress should temporarily
provide grants instead of loans to local governments through key federal programs such as the USDA Rural Utilities Service
Water and Waste Disposal program and EPA State Revolving Loan fund program.
A fix for the unfunded mandate in the Families First Coronavirus Response Act (FFCRA), that prevents
governmental employers from receiving federal tax credits to offset the cost or providing additional paid
emergency leave.
Most employers will be fully reimbursed for complying with FFCRA requirements. However, this is not the case for
local governments. Sections 7001(e)(4) and 7003(e)(4) of FFCRA prohibit local governments from receiving the tax
credits that most other employers, whether non-profit or for-profit, get. Therefore, the cost of this additional leave
will be fully borne by local governments despite the additional budgetary challenges already present as a result of
COVID-19.
Stabilize the municipal bond market.
Congress should allow in unusual and exigent circumstances, the Federal Open Market Committee to buy or sell
investment grade bills, notes, bonds, and warrants of any maturity greater than 6 months, by any state, county,
district, political subdivision, instrumentality of a political subdivision, territory, possession, or municipality in the
United States, including irrigation, drainage, and reclamation districts.
Repeal the 2017 Tax Cuts and Jobs Act (TCJA) provision that capped the state and local tax (SALT) deduction and
property tax deduction at $10,000.
The SALT deduction historically strengthened state and local government functions, including public health
programs, safety-nets for low-income residents and emergency response services. No one can suggest
cutting services at this time is a responsible response to the coronavirus pandemic.
Enact a moratorium on federal “shot clocks.”
A temporary suspension of federal shot clocks that establish time frames within which local governments must com plete
reviews will permit local resources to be reassigned according to emergency needs without fear of unanticipated consequences
or penalties.
Pause all public comment periods concerning both active rulemakings and non-rulemaking notices across every federal
department and agency.
State and local government policymakers’ thoughtful input into proposed federal agency actions is a vital component of our
democratic system and provides federal agencies with much-needed perspectives and potential impacts of federal actions.
Extending comment periods will allow state and local policymakers to focus on addressing the nation’s immediate pandemic
response needs and ensure their ability to devote proper consideration of agency regulations.
3
In addition, we respectfully recommend the following infrastructure measures to quicken economic stabilization and
recovery:
Transportation Infrastructure
To quickly respond and provide flexible funds to restore and repair transportation services in communities,
Congress should quickly influx significant investment through the Surface Transportation Block Grant Program
(STBG). STBG can be used widely by local, regional and state partners on almost any transportation asset which will
ensure that its quickly utilized on high-priority projects in every region of the U.S. Additionally, to further
accelerate its use, remove match requirements so 100% federal investment reaches communities where the needs
are based. Finally, consider provisions to accelerate the reimbursement and payment process of the federal
transportation programs to ensure that state and local governments do not need to set-aside state or local funds
that would otherwise be used to keep people on the job, continue services, or pay businesses for services and
goods.
Water Infrastructure
Access to clean water is essential for stopping the spread of COVID -19. Local governments fund 95% of all local
water infrastructure needs, primarily through user fees. During this public health crisis, many local governments
and water utilities have taken additional steps to ensure that all customers have access to clean and safe water,
including moratoriums on water service disconnections and reconnecting delinquent accounts. The federal
government should provide local governments and water utilities with funding to cover costs associated with these
actions.
Congress should improve immediate and long-term access to clean water by providing direct funding and financing
for local water utilities, low-income rate payers and infrastructure projects. To ensure that low income households
are not unduly burdened by rates that are unaffordable, Congress should provide grants to assist low-income
household pay water and wastewater utility costs.
Finally, Congress should direct funding and financing to local governments to support water infrastructure projects
across the country. This should include through the State Revolving Funds (including the encouragement of grants
and zero interest loans to local governments), WIFIA, sewer overflow control grants, water workforce
development grants, and grants for lead treatment, remediation and replacement. Particularly important are
programs that support small and rural communities, such as the Rural Utilities Service Water and Waste Disposal
program.
Housing Infrastructure
Housing instability and homelessness are two of the most significant obstacles to our efforts to flatten the curve
and end the COVID-19 pandemic. Orders to stay at home or shelter in place are meaningless without a sufficient
supply of affordable housing. Congress should work with local governments to rebalance housing supply and
demand by funding affordable housing construction and rehabilitation.
Stimulus for housing infrastructure should include funding to fully address the public housing capital backlog and
the backlog of capital needs for the Section 515 and 514 rural housing stock. Congress should also include new
funding for programs that help local governments improve housing stability and end homeless ness, including the
Community Development Block Grant program, the HOME Investment Partnership Program, the Capital Magnet
Fund, and the national Housing Trust Fund.
Broadband Infrastructure
The rapid shift to online-only work, education, worship, healthcare, and socializing for American communities has
highlighted the crucial role of broadband access in our society, as well as the serious gaps in access that remain.
Congress must both respond quickly to the crisis by removing obstacles to broadband access for residents in
communities with sufficient infrastructure and plan long-term for major federal investment in broadband to
ensure that communities are strong for the future. Congress should invest at least $20 billion to ensure that all
households can access broadband at home during and after the crisis.
4
Congress should take bold action to ensure no families are cut off from school, healthcare or work by providing an
immediate temporary subsidy for all households to subscribe to broadband if available. Congress should also
prohibit service disconnections by ISPs for the duration of the emergency, remove limits on minutes and data caps,
expand Lifeline eligibility, expand and expedite funding to anchor institutions for wi-fi provision and hotspot
distribution through the E-Rate program, and increase service speeds for subsidized programs.
In addition, Congress should build upon the work it has already done and invest large-scale direct funding in
broadband infrastructure, local broadband planning, and digital inclusion work to ensure that local economies can
grow back strong. This must include not only rural, isolated communities, but also urban and suburban
communities that have been the victims of years of disinvestment and digital redlining. Part of this effort must
include removing state limitations on municipal broadband, which limit the ability of communities to access
funding and provide services to residents in times of crisis.
Lastly, we respectfully recommend the following measures to expand opportunities for job security, economic mobility, and
the health and well-being of our residents:
Job Security
Invest $15 billion in our nation’s workforce system to ensure that Americans and American businesses can recover.
With unprecedented numbers of Americans facing unemployment and an increased demand on our nation’s
workforce development system, it is imperative that a significant investment be made in the programming and
services that meet the changing demands of local businesses, including adapting new trainings and programs,
associated with the ongoing and long-terms effects of the COVID-19 response.
Emergency Rental Assistance
We applaud the Administration for joining scores of mayors and local governments in enacting temporary eviction
and foreclosure moratoriums. However, without additional rental assistance or good-faith payments to landlords,
eviction moratoriums may result in an eviction cliff potentially large enough to cancel out the positive impact of
any economic stimulus. Residents place significant trust in local governments, making them the most appropriate
entity to negotiate and make good faith payments to landlords and property management companies to prevent
evictions. Funding estimates for emergency rental assistance to ensure vulnerable residents remain stably housed
beyond the end of the COVID-19 pandemic range from $50 billion to $89 billion. The federal government should
make funds available to local governments for good faith payments that stop evictions over the long term.
Preventing and Ending Homelessness
We applaud Congress for appropriating $4 billion for homeless assistance under the CARES act. As soon as
possible, Congress must appropriate additional funding to both stop the spread of COVID-19 among the homeless
population and provide the necessary housing to bring homeless residents into compliance with stay at home
orders. We urge an additional appropriation of $15 billion for these efforts.
We are ready to assist your efforts in any capacity, but especially as a means for establishing communications and
coordination between federal authorities and local leaders. We are compiling resources for local leaders on our website
at covid19.nlc.org. If NLC can be of further help to you in this crisis, please contact Irma Esparza Diggs, NLC Senior Executive
and Director of Federal Advocacy, at 202-626-3176 or diggs@nlc.org.
Sincerely,
Clarence E. Anthony
CEO and Executive Director
National League of Cities
Cc: President Donald J. Trump
Council Report for April 7, 2020, City of Port Angeles Council Meeting
From: LaTrisha Suggs
To: City of Port Angeles Council and Residents
Date: 4/5/2020
Due to the Governors 20-28 Proclamation, amended Proclamation 20-05, city council members
have been asked to provide written reports for the regular April 7, 2020 community council
meeting. I want to thank all the essential workers that have continued to provide essential
services to the community when our Community , Nation, and world are dealing with the
Coronavirus and impacts to the health of citizens. There are not many in our community who
can claim to have witnessed the impacts of such a worldwide pandemic, however there are many
of us that have experienced the economic impacts that is before us. I have read about many acts
of kindness, and community pulling together, and lifting up spirits. The community is amazing.
Many events I had planned to attend have cancelled due to the concerns surrounding social
distancing. On March 31st, I attended my first Zoom Meeting, The Shore Memorial Pool District
Meeting. At the meeting Resolution 01-2020, Declaring An Emergency In Response to Covid-19,
was passed unanimously. An example of what the declaration will do is allow the pool district
the opportunity to seek reimbursement for childcare costs associated with Covid-19 as the
district continues to provide childcare for children of first responders and essential employees.
I attended a Zoom meeting April 2nd on FEWSION Port Angeles. This meeting helped me to better
understand the goals of FEWSION and how it could benefit long-term planning. This project may
have benefitted the current situation by helping our community to better understand where the
sources of the supplies come from out of the area to Clallam County. The meeting was to
introduce attendees with next steps associated with implementing FEWSION. It is nice to see
that out of this pandemic is creative solutions allowing business to move forward, maybe not as
quickly and with a few hiccups, but with time I am sure that on-line meetings will become easier
to implement. Even businesses are testing the waters using Zoom to stay connected to their
customers.
I want to state for the record that I am concerned that the Governors existing Proclamations
regarding eviction moratoriums do not fulfill the needs that will be necessary to protect renters.
There are gaps that need to be addressed including a moratorium on late fees, and that the
moratorium sunset should be not based on the reduction of positive tests for coronavirus in the
community, but on people getting back to work and improvement in the economy. Rental fees,
leases, and mortgage obligations will exist and the moratorium does not lessen the
responsibilities associated with paying them. But the moratorium should prevent the addition of
late fees that would only balloon the obligation in the long-term. The moratorium should also
be extended to mortgages and small business owners that are leasing/renting. The moratorium
should apply to all evictions, with the exception of protection of life or property.
COUNCIL REPORT – APRIL 7, 2020
Charlie McCaughan
In response to the current pandemic, all community meetings that I am involved
with cancelled last month. For the next month at least, we will be seeing many
more video conference meetings. I attended my first one last Tuesday, March 31.
The William Shore Pool District Board of Commissioners met to ask for an
approval by the board on Resolution 1-2020 to declare an emergency in response
to COVID-19. The Resolution to recognize the real, immediate threat to the proper
performance of essential functions or will likely result in material loss or damage
to property, bodily injury, or loss of life if immediate action is not taken was
passed unanimously.
I received the email below from Steve Burke on Friday, April 3.
I have heard back from Neeley this afternoon and we are going to start back up on Monday with construction. It will not be all subcontractors but a select few who are willing to work. The most critical is getting the roof finished and dried in. Neeley has established safe and healthy protocols to protect all the workers based upon the OSHA Covid-19 guidelines. Because we will not be running at 100% I am unsure yet how this will reflect in the finish date. We probably will not know the finishing schedule for at least 3-4 weeks at the earliest. I will keep all posted as circumstances change.
Thanks
Steven Burke, Executive Director
Shore Metro Park District
I also received an email from Beth Witters at Port Angeles Downtown Association
cancelling the April 13 meeting and that we will be meeting again in May,
probably through Zoom. She stated we would not be planning for the Arts &
Draughts and instead will be planning for 2021 (possibly moving the date to June).
Since my job at PUD is essential, I have been at work every day since the
beginning. I am impressed with the cooperation of the public I see every day
driving to and from work. Traffic is very light in both directions and people seem,
for the most part, to be complying with directives and staying home. From what I
see daily, dogs have come out pretty good. I see so many people out walking their
dogs and getting some exercise at the same time.
I really appreciate the staff at COPA staying strong and getting the necessary
actions taken care of to help with assisting the public with rental and utility bill
assistance.
I also am very impressed with the citizens of Port Angeles and their diligence in
complying with social distancing per Proclamation 20-28. Thank you to everyone. I
am also grateful that many stores are now only allowing a certain number of
people inside at one time. All of these steps are just a small part of what we have
to do to defeat this invisible enemy.
I would like to share one small bit of my life that I hope will bring some light into
these “Twilight Zone” days.
Growing up on the Mississippi Gulf Coast my family experienced many summers
preparing for and recovering from hurricanes and the damage they cause. In
August 1969, we lost everything we owned in Hurricane Camille, the second
largest hurricane in recorded history. We returned to a coast that was no longer
on the map. The storm killed 259 people and caused $1.9 billion in damages (10
billion today). My family was among the many people that were homeless, jobless
and hungry, without electricity and no source of income for months. Even in those
darkest days, local communities came together and did what they had to do to
help each other stand tall, recover and rebuild our lives where we came out
stronger and even more resilient than we ever thought we could.
I have no doubt that our community, state, nation and world populations will
continue to work together for the good of all. This pandemic will pass. We will
recover and we will come out of this a stronger, more resilient Port Angeles.
Please stay home, stay patient, and stay healthy.
Charlie McCaughan