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Home My WebLink AboutMinutes 01/21/2020 CITY COUNCIL MEETING Part Angeles, Washington January 21, 2020 CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p,m. Members Present.Mayor Dexter,Deputy Mayor('art-,Council Mernbers French. Meyer,McCaughan,and Schromen- Wawrin. Members Absent: Council Member Suggs Staff Present: City Manager West, Attorney Bloor.,Clerk Martinez-bailey.. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Dexter announced the need for a closed Executive Session to be held under authority RCW 42.30.110(1 l(i) to discuss Potential litigation with legal counsel- Attomey Bloor provided the new Council members with guidelines the City must follow for Executive Session meetings, Mayor Dexter noted Council Member Suggs had recused herself from the executive session due to a potential conflict of interest with tile Lower Elwha S'Klailayn Tribe. Council moved to the Jack Pittis Conf rence Roorn f6r Executive Session for approximately 25 minutes.The Executive Session convened at 5:04 p,m. 'llie Council moved to open session at 5:34 p.m. OPEN SESSION Members Present-. Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan. Schronien- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Moor,Clerk Martinez-bailey". City Attorney Moor shared a PowerPoint presentation on die Roles and Responsibilities of Council and discussed. specifically,ethics and conflicts of interests. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5;56 p,m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called tile regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members' Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Suggs, and Schromen-Wawrin(arrived at 6:02 p,ni.). Members Absent: None Staff Present: City Manager West,Attorney floor,Clerk Martinez-bailey",C. Delikat,K Dubuc,B. Smith, A. Brekke,T.Hunter,and S.Carrizosa, PLE,DGF OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. Pt DRT Zh Gf::l. ES CITY COUNCIL,C IL, N4 FIETI tC —January 2l, 2020 PUBLIC COMMENT wN Jeff Brretbach, city resident, asked about the Transpcartation Benefit District and hoped that Council would coffer all. update oil where and how funds wvere spent. .lack Carlson, residing~outside city limits,spoke about fluoridated drinking water. Ingrid("artnean,city resident„spoke about her experiences at The Answer for Youth. Lisa Flo ugh, homeless,spoke about her experiences being hornele.ss and the need for horntw,less shelters. Ben Stanley, city resident, chair of Planning Commission and Climate Action Sub-Corrunittee. Ile provided Council. an update can the items the sub-conirnittee has been working can. Arturr 'w3 gjnowwrski, city resident, invited a mend er of the Council to attend Peninsula Area Public success Board meetings, Ed Chadd,city resident.,spoke about the City s strategic plan. OTHER CONSIDERATIONS I. Integral.Consulting d Presentation on the Harbor City Manager Nathan West introduced Linda Faker from integral Consulting who shared a PowwerPoint presentation can the Efernedial Investigation Feasibility Study of the Port Angeles Ularbor. Council Member Suggs shared her employer the Lower E°lwwrha S' laflarna Tribe has a role in the investigation that results in a conflict aafinterest. Due to the presentation being opert to the public she: would stay for the public presentation but would refrain from participating in any conversations on thenwatter.. LATE ITEMS S O BE PLACED ONTHIS OR FUTURE AGENDAS as determined bl, City 7raaxrr e or Courrw:fl"rr ember-I'w';lone. Manager"ti?trest pulled item,C-I and shared the iternt would be brought hack(before the Council in February. Manager West added the Multi-Agency Reciprocal Maintenance,Agreement to the agenda as iternx I- i. Council member Suggs asked that Council consider a discussion regarding snow removal for pedestrians as an agenda item. It was moved by Suggs and seconded by French to: Consider snow removal for pedestrians. Motion carried 7-0. Mayor Dexter stated the item would be moved to a future work session„ CONSENT AGENDA The Mayor added.item I-4 to the Consent Agenda, It was moved by French and seconded by Suggs to approve the Consent Agenda to include: I. CItry Council a lwnurtes of January"i 2020 i'Apprrove 2, Expenditure Report- From Jartutiary I.2020 to January lfi,,2020 in the amount of ,32,2tfff.3p t Approve 3. House Bill 1923 Grant for Increasing Residential Building Approve and d aatatho)—Le the Czty kio naager-ter sign the FY 201 -2021 E2SHR 1923 irste: crf,�r rrc�%crp�r°�aPrracrrt err the arrauc unt(�f$50,00 1crr increasing residential building cwaa aaeftv urith the fl'eashingtorr.^tame t-Taxr•t e)rt of Coy rarenrce, and to rruike arty .sUbsequ ent amendments or minor modifications to the a reernent, id necessawr.y' 4. Department oaf Ecology Air Monitoring Agreement F ,fr.athorize the C'irq%Manager to sign the attaache°d.sile rental ragr et.,,rraerrat r°enevvaal warlth Department o Eeardewg Page 2 cif' PORT ANGELIES CITY COUNCIL MEEFING --January 21, 2020 5, Utility Wooden Pole'lesting .. Final Acceptance,1.4ccept the Pole 7i,,ming-2019 prqjeci b1V TK Contractors, LLC as complete and authorize stqffio proceed ivith project closeout upon receipt ofall required clearances 6. Utility,Wooden Power Poles .. Material Rurchase 1 Award a cwntrart ivith Stella-Ames, Cotpoi-ation ql" Tacoma, R(Afi)r 30, 40-fi)oi, Class,3 ivoodc),i polev at to pp ice of.525,241).14 inchedingsales 1a.17 and authorize 1he 01Y 11onager to sign to make minor modifications tea the contract as nectssar,v 7" Undergrounding Cable Replacement - Final Acceptance,, 4ccept du' 2019 Underground Cable Rt,plotcetnem projec,t as coniplete and atothorize slaft'to,proceed with prqject closeout and release the retainagt,in the attestant of S 7,931.23 upon receipt of all required clearances Public Safety Advisory Board Appointment/,4pprove ther-'appointfnent qf'Alan Oman to)the Pithlic Sa ty Advisory Board 9. Item Moved from Section 1-4 ClallarnTransit Systern/Board Composition Dist-tession I Appoint Schl-onlen-ff'awrtn io the Board Motion carried 7 4 ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Authorization of'Fax Credit Supporting Affordable Housing(House Bill 14f16) Manager West presented the agenda itern and said the City has been working closely with other jurisdictions in order to take advantage of the house bill credit. Mayor Dexter conducted a first reading of the ordinance by title,entitled„ ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington, imposing the Local Sales atnd Use Tax authorized under Laws of 2019,Ch.338(House Bill 1406)to tree used for the affordable housing and providing for other matters Properly relating thereto. Council discussion followed, The Mayor continued the matter to the February 4 meeting, RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS L Resolution Ratifpi ing a Declaration of Emergency—Lincoln Street Sanitary Main Repair Director of Public Works and Utilities Thomas Hunter introduced the agenda item and provided background on the resolution. Maycw Dexter read the reSOILItion by title,entitled, RESOLUTION NO.01,-20 A RESOLUTION of the City Council of the City of Port Angeles,Washington,affirtning and r,ati(ving the Declaration of Ernergency issued by the City Manager on December 11,2019 It was moved by Schromen-Wam,rin and seconded by French to: Pass the,resolution as read. Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 2. Hazard Mitigation I Presentation by Fire Chief Ken Dubuc Fire Chief Ken Dubuc provided background on his agenda item, saying the plan is a fi~deral requirement inade by FEMA. lie said the State encourages organizations to do the right thing by participating in the plan, adding that participation affects future,grant opportunities.Council discussion followed. 3. Strategic Plan Dimission/Select Alternative Manager West provided background on the development of the City's 2019-2020 Strategic Plan,saying that balance was very important during the development process. Flesaid he would like to know if there is a desire by the new Council to make significant changes and shared three options and timelines for different approaches to the current Strategic Plan. Ile shared a copy of the updated plan that was presented at the December 17,2019 meeting. Manager Page 3 of 5 PORTANGELES CITY ("OUNCIL ME1.1'ING--January 21� 2020 West stressed the importance to balance workloads on cacti department and shared a fall retreat Nvould be scheduled to plan the 2021-2022 Strategic Plan, C'ouncil discussion followed It wyas moved by Suggs and,seconded by McCaughan to: Choose option 2 as identified in the COUnCil packet that would include minor modifications to the Strategic Plan, and staff will accomplish this through a planned February Work Session with Council, Motion carried 7-0. 4. Boards,Commission and Committee Council Appointments/ Approve Appointments Mayor Dexter provided background on the process of the development of the appointments, The Mayor asked for interest from the Council to participate on the PeninAfla Area Public Access Board, Council rnernber Meyer volunteered to participate as the primary appointment and Council inernber McCaughan as the alternate. It vvas moved by Schromcn-Wawiin and seconded by French to-, Approve c(initnittee assignments for 2020-2021, as presented in the Council packet, with the addition, to appoint a Council member to Peninsula Area public Access Board with Council member Meyer as the representative and McCaughan as alternate. Motion carried 7-0, 6. Multi-Agency Reciprocal Maintenance Agreement Parks and Recreation Director Corey Delikat provided information on the late iteni. He noted the agenda item is to approve emergency repair and during the Capital Facilities Plan process, it will bean opportunity to consider long tenn care ofthe trail. He said the trail is an ongoing maintenance concern and would encourage future discussions on the matter. Council discussion followed. It was moved by,French and seconded by Meyer to: Approve and authorize the City Manager to sign a Work Task Request with Ciallain County as part of the Multi- Agency Reciprocal Maintenance Agreement and Make minor modifications to the agreement ifnecessary. . Motion carried 7-01. CONTRACTS & PURCHASING 11 Eight Operations Temapanrary Building I,easc Extension Director Hunter provided background on the itern and shared a briefup,date on die project. Council discussion followed. It was moved by Schromen-Wawrin and seconded by French to: Approve a?4-month lease extension liar the Atlas Trucking compound,for a total amount of S 184,000,and authorize the,City Manager to sign and execute a lease extension and make rifinor niodifications to the lease if necessary. Motion carried 7-0. 2,. Laurel Substation Electrical Switch gear Upgrade Contract Award Director Hunter provided background on the agenda itern, saying it is one of 5 substations that needs to be upgraded. Finance Director Sarina Carrizosa shared the fiscal savings inforrriation WOUld be evaluated during the Capital Facilities Plan process. Council discussion followed. It was moved by French and seconded by Suggs,to. Award a contract with Dutton Electric Company. Inc of[,ynwood, 'WA to upgrade the Laurel Substation Electrical Switchgear in the aniount not to exceed$278,054.60,including taxes,and authorize the City Manager to make minor modifications as necessary. Motion carried 7-0. CITY COUNCIL, REPORTS Council ineinber Meyer recognized the Public Works department for their work, during the storm relative to snow plowing, Page 4 of 5 PORT ANGELES C11"Y' COUNCIL MEETING —January 21, 2020 Council mernber McCaughan shared his experience at a recent Charier Review Commission nrcefing and that fie attended the recent EDC Gala. Deputy Mayor Carr thanked the City tearns that worked during the storin to keep the streets clear. Council member Schromen-Wawrin spoke about a stream walk he participated in along Ennis Creek and the City response to the recent snowfall. He provided background to the Council on the Public transit benefit area. Fie spoke about recent rnectings lie attended, a memorial for Port N�ngeles resident Leay Hart, and the values and beliefs of* Martin Luther King Jr. Council member French shared he attended an Olympic Peninsula 'Yourism Commission meeting, an EDC meeting, and the recent Chamber Community Awards gala. Council member Suggs shared she attended a Habitat for Humanity ribbon cutting event and said she would be ineeting with Chief Smith to get a tour ol'the Port Angeles Police Department, Council member Dexter spoke about the recent snow fall- No other reports were given. INFORNtATION Manager West spoke regarding the building report in the packet anal the 2020 Legislative Priorities document, Ile congratulated the Finance delyartment on receiving the Certificate of Achievement for Excelleirce in 1-inancial Reporting award by the Government Finance Officers Association, �SECOND PUBLIC COMMENT Ed Chadd,city resident,spoke about clitnate change. Eric Philips,city resident,spoke about the work done by the City during the recent snow fall, John Ralston,city resident, ADJOURNMENT Mayor Dexter adjourzted the inecting at 9::04 p.m. ut ........... Kate Dexter,Mayor —kajri'-'Martinez-Bailey,City z" Page '5 of 5