HomeMy WebLinkAboutCouncil Packet 05/05/2020May 5, 2020 Port Angeles City Council Meeting Page 1
MAY 5, 2020
City of Port Angeles Council Meeting Agenda
City Council Chambers, 321 East 5th Street
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. Listening and webcast options will be available at: www.cityofpa.us
The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:00 p.m. – A closed Executive Session held under authority of RCW
42.30.110(1)(g), in order to review the performance of a public employee and RCW 42.30.110(1)(i) to discuss potential litigation
with legal counsel.
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
An opportunity for oral public comment will not be available. Written public comment can be submitted to:
cityclerk@cityofpa.us
To provide comments to City Council by phone, please call 360-417-4504 and the message will be transcribed and provided to
Council. Comments should be received by 2:00 pm. Tuesday, May 5, 2020.
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of April 21, 2020 / Approve ......................................................................................................... E-1
2. Expenditure Report: From April 11, 2020 through April 24, 2020 in the amount of $1,411,118.77............................... E-4
3. Parks Building Demolition / Approve and award contract with Simmons & Sons Contracting, Inc. of Montesano, WA,
for the Parks Building Demolition CON 2019-48 in the amount of $34,995.97 ............................................................. E-23
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Easement Outside of Improved Right-of-Way / Conduct 1st Reading / Continue to May 19 .......................................... G-1
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
I. Other Considerations ................................................................................................................................................... None
May 5, 2020 Port Angeles City Council Meeting Page 2
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
J. Contracts & Purchasing
1. Decant Facility Design Support Professional Services Agreement PSA-2020-13 ......................................................... J-1
K. Council Reports
L. Information
City Manager Reports:
1. City Manager Updates to City Council ............................................................................................................................ L-1
2. 2019 Year-End Financial Report ..................................................................................................................................... L-3
3. Finance Updates to City Council ..................................................................................................................................... L-25
4. Public Works & Utilities Bi-Monthly Construction Status Report .................................................................................. L-63
M. Second Public Comment
An opportunity for oral public comment will not be available. Written public comment can be submitted to:
cityclerk@cityofpa.us
To provide comments to City Council by phone, please call 360-417-4504 and the message will be transcribed and provided to
Council. Comments should be received by 2:00 pm. Tuesday, May 5, 2020.
Adjournment
CITY COUNCIL MEETING
Port Angeles, Washington
April 21, 2020
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith,
A. Brekke, T. Hunter, and S. Carrizosa.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
Karen Rogers provided written public comment that was submitted into the record.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or
Councilmember - City Manager Nathan West asked Council to consider a regional letter of support authorizing the
Mayor to sign the multijurisdictional letter in support of Black Ball Ferry Line’s international need.
It was moved by Meyers and seconded by Suggs to:
Add a letter of support of Black Ball Ferry Line to the Consent agenda as item E-8.
The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0.
CONSENT AGENDA
It was moved by Schromen-Wawrin and seconded by McCaughan to approve the Consent Agenda to include:
1.City Council Minutes of March 17, 2020 and April 7, 2020 /Approve
2.Expenditure Report: From March 28, 2020 to April 10, 2020 in the amount of $972,651.31 / Approve
3.Rediscovery 2.0/Law Enforcement Assisted Diversion Grant Acceptance/Contract / Accept the WASPC grant
and approve the professional services contract with OPCC; and authorize the C ity Manager to sign the grant
documents and the professional service contract, and to make minor modifications to both if needed
4.Pump Station 3 Control Panel Purchase Contract / Award a contract to Quality Controls Corporation of
Lynnwood, Washington for the purchase of a Pump Station Control Panel at a price of $93,818.24 including tax
and freight; and authorize the City Manager to sign the contract and make minor modifications if necessary
5.Clallam County Board of Health Grant Acceptance / Authorize the City Manager to sign the attached Clallam
County Department of Health and Human Services grant agreement for the funding of a Community Paramedic
position for calendar year 2020 and to make minor modifications as necessary.
6.Ranney Well and Support Building Re-Roof, CON 2020-12, Award Construction Contract / Approve and
authorize the City Manager to award the base and additive bid and sign a construction contract with All
Weather Roofing of Port Townsend, WA, for re-roofing the Ranney Well and Support Building in the amount of
$63,280.00 including applicable taxes, and authorize the City Manager to make minor modifications if
necessary.
7.Interlocal Agreement for Firefighter Backfill / Authorize the City Manager to sign the attached interlocal
agreement for firefighter backfill and make minor modifications as necessary.
May 5, 2020 E - 1
PORT ANGELES CITY COUNCIL MEETING –April 21, 2020
Page 2 of 3
8. Black Ball Ferry Line Multijurisdictional Letter of support / Authorize the Mayor to sign the multijurisdictional
letter in support of Black Ball Ferry Line’s international need.
Roll call vote, in favor:
Mayor Dexter
Deputy Mayor Carr
Council member McCaughan
Council member Meyer
Council member Schromen-Wawrin
Council member Suggs
Motion carried 6-0 with French abstaining from the vote.
RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS
1. COVID-19 Health Emergency – Waiver of Interest and PBIA Fees
City Manager West provided background on the item stating the proposed resolution was follow-up to the March 17th
ratification of a declaration of emergency. He spoke about the direction provided by Council that asked staff seek out
ways to provide economic relief to local rate payers. On April 10, Manager West signed an order waiving interest on
accounts receivable and Parking Business Improvement Area fees to provide additional relief to local residents. He
stated the resolution would apply to the 2nd quarter of 2020. French disclosed he owns a business in downtown Port
Angeles. Council discussion followed.
Mayor Dexter read the resolution by title, entitled,
RESOLUTION NO. ____
A RESOLUTION of the City Council of the City of Port Angeles, Washington, affirming and ratifying the
Emergency Declaration Order issued by the City Manager on April 10, 2020.
It was moved by Schromen-Wawrin and seconded by Carr to:
Pass the resolution affirming and ratifying the Emergency Declaration order as provided in the Council Packet.
Motion carried 7-0.
CITY COUNCIL REPORTS
Deputy Mayor Carr spoke about a recent community event she attended where she shared utility and rent relief
applications for those who may not be able to apply otherwise. She shared it was an effort to continue to provide
assistance to those who need it the most.
Council member French spoke about Chamber of Commerce Recovery meetings and shared the meetings were
recorded and could be watched at a later time.
Council member Schromen-Wawrin spoke about areas experiencing severe droughts. He also spoke about
community, business, housing, and funding needs the COVID-19 health crisis has created.
Council member Suggs spoke about crabbing in the Port Angeles harbor and about precautions local stores were
taking during the COVID-19 health crisis to keep people safe. She encouraged the community to practice social
distancing when out and about.
Council member McCaughan spoke about progress at the Shore Aquatic Center and an upcoming Solid Waste
Advisory committee meeting.
Council member Meyer encouraged everyone to stay healthy and vigilant during the COVID-19 health crisis.
Mayor Dexter spoke about a meeting with Senator Murray’s office where she shared the need for continued
financial support provided to the community.
No other reports were given.
May 5, 2020 E - 2
PORT ANGELES CITY COUNCIL MEETING –April 21, 2020
Page 3 of 3
INFORMATION
Manager West shared he had provided a written report in the packet which included an additional update to Council.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 6:32 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
May 5, 2020 E - 3
i
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MEMO
May 5, 2020
Finance
Department
We, the undersigned City/Officials of the City of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
�arin�a Carrizaa
received and that these claims are approved for payment in the am unt of
Finance Director 1,4 . .,11837 this nth days of May 2020.
T ina McKee ...
Senior Accountant I
"6aryS�ue French ' '' H
senior A.ccountant. Mayor City Manager
er
Linda Kheriaty,
Financial Systems,AB Myst
tldody Schneider
Maanadeanreart Accountant
Micah Rosc
Financial Analyst
.hers;Perkins
Payroll Specialist
Julie Powell
Acc>rriun inn Technician
Cason Josses
Accounting T(achniciaaa
Nicole Hddrnk
Administrative Analyse'
Kathyellen Harvey
Custonwr Set-vices Manager
Traacy ttlrs
Utility Bi ing Sperrirea!s t
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
City Credit Card 001-0000-213.10-95 (18,197.78)
City Credit Card Pmt 001-0000-213.10-95 30,362.48
WA STATE PATROL MARCH FINGERPRINT FEES 001-0000-229.50-00 106.00
WASHINGTON (DOL), STATE OF MARCH 2020 CPL'S ISSUED 001-0000-229.60-00 399.00
Division Total:$12,669.70
Department Total:$12,669.70
US BANK CORPORATE PAYMENT
SYSTEM
Supplies-Council mtg 001-1160-511.31-01 35.12
Transaction fee-Council 001-1160-511.43-10 2.29
Webinar-Council 001-1160-511.43-10 91.67
Mayor & Council Division Total:$129.08
Legislative Department Total:$129.08
OLYMPIC PRINTERS INC SUPPLIES 001-1210-513.31-01 205.44
OLYMPIC STATIONERS INC SUPPLIES 001-1210-513.31-01 40.48
US BANK CORPORATE PAYMENT
SYSTEM
Sympathy cards 001-1210-513.31-01 7.59
Chamber Luncheon-West 001-1210-513.43-10 18.00
Office supplies 001-1210-513.31-01 68.85
Books for Directors 001-1210-513.43-10 83.65
Supplies-Leadership retre 001-1210-513.43-10 155.20
Transaction fee-CMO 001-1210-513.43-10 2.29
Webinar-CMO 001-1210-513.43-10 91.66
HR Lunch mtg-West/Fountai 001-1210-513.43-10 42.19
WASHINGTON STATE APCO SUPPLIES 001-1210-513.41-50 6,000.00
City Manager Division Total:$6,715.35
LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 144.15
US BANK CORPORATE PAYMENT
SYSTEM
Recording fee-CZ/City Lea 001-1230-514.41-50 105.50
Transaction fee-Legal 001-1230-514.41-50 2.64
Notary Reg-Bailey 001-1230-514.49-01 224.74
City Clerk Division Total:$477.03
City Manager Department Total:$7,192.38
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Carrizosa 001-2020-514.43-10 35.00
Finance Administration Division Total:$35.00
US BANK CORPORATE PAYMENT
SYSTEM
PDN photo-Council-1/9/20 001-2023-514.31-01 20.00
Training Reg-Schneider/Fr 001-2023-514.43-10 330.00
WASHINGTON (AUDITOR), STATE FINANCIAL SERVICES 001-2023-514.41-50 2,311.10
Page 1 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 4
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
OF
Accounting Division Total:$2,661.10
EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.58
LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 163.05
PAYMENTUS GROUP INC Transaction Fees 001-2025-514.41-50 138.50
Transaction Fees 001-2025-514.41-50 7,264.00
PORT ANGELES CITY TREASURER Petroleum Jelly for el me 001-2025-514.31-01 3.26
SWAIN'S GENERAL STORE INC SUPPLIES 001-2025-514.31-01 10.84
FIRST AID & SAFETY EQUIP.001-2025-514.31-11 103.08
US BANK CORPORATE PAYMENT
SYSTEM
Autodialer 001-2025-514.42-10 25.00
Customer Service Division Total:$7,791.31
QUADIENT RENTAL/LEASE EQUIPMENT 001-2070-518.45-30 836.60
Reprographics Division Total:$836.60
Finance Department Total:$11,324.01
LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-3030-515.49-01 375.02
US BANK CORPORATE PAYMENT
SYSTEM
Transaction fee-Legal 001-3030-515.43-10 2.30
Webinar-Legal 001-3030-515.43-10 91.67
City Attorney Division Total:$468.99
City Attorney Department Total:$468.99
US BANK CORPORATE PAYMENT
SYSTEM
PDN Subscription-split 001-4050-558.49-01 4.47
Cert renewal-Lierly 001-4050-558.43-10 90.00
Building Division Total:$94.47
SOUND PUBLISHING INC CONSULTING SERVICES 001-4060-558.41-50 73.85
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Bolin 001-4060-558.43-10 35.00
Survey Monkey 001-4060-558.49-01 37.98
PDN Subscription-split 001-4060-558.49-01 4.48
PRA Training Reg-Bolin 001-4060-558.43-10 125.00
Training Reg-Braudrick 001-4060-558.43-10 501.25
Planning Division Total:$777.56
Community Development Department Total:$872.03
A WORKSAFE SERVICE, INC HEALTH RELATED SERVICES 001-5010-521.41-50 220.00
CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 001-5010-521.41-50 37.00
GALLS CLOTHING & APPAREL 001-5010-521.31-11 239.10
GELLOR INSURANCE INC FINANCIAL SERVICES 001-5010-521.41-50 75.00
Page 2 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 5
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.35
QUILL CORPORATION COMPUTERS,DP & WORD PROC. 001-5010-521.31-01 410.03
COMPUTERS,DP & WORD PROC. 001-5010-521.31-01 86.16
FOODS: STAPLE GROCERY 001-5010-521.31-01 30.42
US BANK CORPORATE PAYMENT
SYSTEM
Membership-Malone 001-5010-521.49-01 37.79
Police Administration Division Total:$1,189.85
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 379.56
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Ordona 001-5021-521.43-10 240.00
Investigation Division Total:$619.56
CONSOLE CLEANING SPECIALISTS JANITORIAL SUPPLIES 001-5022-521.31-80 76.38
CURTIS & SONS INC, L N POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 206.69
GALLS CLOTHING & APPAREL 001-5022-521.31-11 87.99
GRAINGER 55960 001-5022-521.31-80 81.83
GUNARAMA WHOLESALE, INC HARDWARE,AND ALLIED ITEMS 001-5022-521.35-01 (41.47)
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 (42.56)
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 (1,842.47)
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 91.09
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 897.86
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 1,029.12
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 2,166.40
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 3,008.84
POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 (974.09)
EQUIP MAINT & REPAIR SERV 001-5022-521.35-01 3,302.31
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 11.50
SHIPPING AND HANDLING 001-5022-521.42-10 13.59
SHIPPING AND HANDLING 001-5022-521.42-10 35.02
SHIPPING AND HANDLING 001-5022-521.42-10 35.02
OLYMPIC PENINSULA COMMUNITY
CLINIC
MISC PROFESSIONAL SERVICE 001-5022-521.41-50 7,777.78
MISC PROFESSIONAL SERVICE 001-5022-521.41-50 7,777.78
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 001-5022-521.31-01 1,087.00
PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5022-521.41-50 407.00
TRI-TECH FORENSICS, INC FIRST AID & SAFETY EQUIP.001-5022-521.31-80 605.49
US BANK CORPORATE PAYMENT
SYSTEM
Barrel Threading 001-5022-521.31-80 134.11
Page 3 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 6
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Brown 001-5022-521.43-10 240.00
Sticky back fast 001-5022-521.31-11 65.18
Patrol Division Total:$26,237.39
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
RESERVE UNIFORM ITEMS L. 001-5026-521.31-01 270.08
US BANK CORPORATE PAYMENT
SYSTEM
Uniform-Miller 001-5026-521.31-11 118.21
Reserves & Volunteers Division Total:$388.29
CONSOLE CLEANING SPECIALISTS JANITORIAL SUPPLIES 001-5029-521.31-80 76.39
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5029-521.42-10 35.71
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Barcklow 001-5029-521.43-10 125.00
Disposable gloves 001-5029-521.31-01 158.22
Records Division Total:$395.32
Police Department Total:$28,830.41
CENTURYLINK-QWEST 03-23 A/C 206T300778183B 001-6010-522.42-13 56.80
GLOBALSTAR USA 03-16 A/C 1.50018853 001-6010-522.42-10 86.30
LEMAY MOBILE SHREDDING OFFICE MACHINES & ACCESS 001-6010-522.31-01 31.90
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-6010-522.31-01 128.92
US BANK CORPORATE PAYMENT
SYSTEM
Support Officer Lunch 001-6010-522.31-01 37.57
Snacks-Officers Staff Mtg 001-6010-522.31-01 22.27
VERIZON WIRELESS 03-15 A/C 842160242-0003 001-6010-522.42-10 94.18
Fire Administration Division Total:$457.94
MUNICIPAL EMERGENCY
SERVICES, INC
RENTAL/LEASE EQUIPMENT 001-6020-522.35-01 92.40
NORTHWEST SAFETY CLEAN CLOTHING & APPAREL 001-6020-522.31-11 25.48
SEAWESTERN INC CLOTHING & APPAREL 001-6020-522.20-80 80.66
SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 32.66
CLOTHING & APPAREL 001-6020-522.20-80 42.63
SUPPLIES 001-6020-522.31-01 25.37
US BANK CORPORATE PAYMENT
SYSTEM
PPE Name Tags 001-6020-522.31-11 30.35
VERIZON WIRELESS 03-15 A/C 842160242-0003 001-6020-522.42-10 94.18
WA STATE DOT-STATE FERRIES HUMAN SERVICES 001-6020-522.43-10 31.50
Fire Suppression Division Total:$455.23
US BANK CORPORATE PAYMENT
SYSTEM
Fire Lane sign 001-6030-522.31-01 12.99
No Parking sign 001-6030-522.31-01 21.73
Page 4 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 7
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Phone mount 001-6030-522.31-01 54.28
Fire Prevention Division Total:$89.00
FIRE 411 COMPUTERS,DP & WORD PROC. 001-6045-522.43-10 6,000.00
US BANK CORPORATE PAYMENT
SYSTEM
Subscription-Fire Enginee 001-6045-522.49-01 89.00
Office supplies 001-6045-522.31-01 48.87
Snacks-Fire Insp training 001-6045-522.31-01 22.96
Snacks-Fire Insp training 001-6045-522.31-01 17.86
CO2 regulator 001-6045-522.31-01 48.92
Snacks-Fire Insp training 001-6045-522.31-01 18.52
Snacks-Fire Insp training 001-6045-522.31-01 13.03
Snacks-Fire Insp training 001-6045-522.31-01 23.97
Snacks-Fire Insp training 001-6045-522.31-01 24.01
Conf Reg-Kroh/Mason 001-6045-522.43-10 491.19
Postage 001-6045-522.31-01 8.70
VERIZON WIRELESS 03-15 A/C 842160242-0003 001-6045-522.42-10 47.09
Fire Training Division Total:$6,854.12
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 345.65
M & P GARAGE DOORS BUILDING MAINT&REPAIR SER 001-6050-522.48-10 1,838.34
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
GAGE REIMB - DISH SOAP 001-6050-522.31-01 23.89
OLYMPIC PARTY & CUSTODIAL
SUPPLIES
SUPPLIES 001-6050-522.31-01 122.25
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 129.29
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 173.97
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 148.01
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 55.55
Facilities Maintenance Division Total:$2,836.95
Fire Department Total:$10,693.24
AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 28.91
OFFICE DEPOT SUPPLIES 001-7010-532.31-01 293.29
QUILL CORPORATION COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 151.77
COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 789.49
SKILLPATH INC EDUCATIONAL SERVICES 001-7010-532.43-10 159.00
SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 001-7010-532.31-01 14.30
US BANK CORPORATE PAYMENT
SYSTEM
Chamber Luncheon-Hunter 001-7010-532.43-10 18.00
Page 5 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 8
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
PE License-Bruning 001-7010-532.49-90 116.00
Training Reg-Admin Team 001-7010-532.43-10 161.97
Clorox wipes 001-7010-532.31-01 19.56
Ferry-Baack/McIntyre 001-7010-532.43-10 48.80
Lodging-Baack 001-7010-532.43-10 535.04
Training-Nichols/Bagwell 001-7010-532.43-10 461.97
Public Works Admin. Division Total:$2,798.10
Public Works & Utilities Department Total:$2,798.10
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.42-10 3,689.58
US BANK CORPORATE PAYMENT
SYSTEM
Membership-NRPA 001-8010-574.49-01 875.00
COPA banner 001-8010-574.31-01 131.23
Rack Card-Dream Playgroun 001-8010-574.49-60 115.00
Parks Administration Division Total:$4,810.81
US BANK CORPORATE PAYMENT
SYSTEM
Kitchenware-PASC 001-8012-555.31-01 46.74
Senior Center Division Total:$46.74
BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.45-30 495.00
CASTLE BRANCH, INC SUPPLIES 001-8080-576.49-90 1,541.00
CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 30.41
PORT OF PORT ANGELES SUPPLIES 001-8080-576.45-30 5,152.00
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 16.14
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Keohokalole 001-8080-576.43-10 98.79
20ft container rental 001-8080-576.49-90 81.53
Parks Facilities Division Total:$7,414.87
Parks & Recreation Department Total:$12,272.42
ANGELES MILLWORK & LUMBER SUPPLIES 001-8112-555.31-20 205.13
SUPPLIES 001-8112-555.31-20 39.67
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8112-555.31-20 55.01
US BANK CORPORATE PAYMENT
SYSTEM
Power relay-return 001-8112-555.31-20 (68.54)
Senior Center Facilities Division Total:$231.27
ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-20 24.53
FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-8131-518.31-20 243.49
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 95.47
SUPPLIES 001-8131-518.31-20 214.04
Page 6 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 9
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
PORT ANGELES CITY TREASURER Electrical Supplies - B P 001-8131-518.31-20 38.63
US BANK CORPORATE PAYMENT
SYSTEM
HVAC motor 001-8131-518.31-20 280.62
Central Svcs Facilities Division Total:$896.78
US BANK CORPORATE PAYMENT
SYSTEM
Grindmaster-Vern Burton 001-8155-575.31-20 138.08
Facility Rentals Division Total:$138.08
Facilities Maintenance Department Total:$1,266.13
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8221-574.31-01 227.51
US BANK CORPORATE PAYMENT
SYSTEM
Tournament fee 001-8221-574.31-01 224.00
Sports Programs Division Total:$451.51
Recreation Activities Department Total:$451.51
CLALLAM CNTY TREASURER SUPPLIES 001-9029-518.47-10 54,178.79
WILLIAMS, KASTNER & GIBBS PLLC CONSULTING SERVICES 001-9029-518.41-50 1,682.83
General Unspecified Division Total:$55,861.62
Non-Departmental Department Total:$55,861.62
General Fund Fund Total:$144,829.62
JUAN DE FUCA FOUNDATION MISCELLANEOUS SERVICES 101-1430-557.41-50 5,860.00
OLYMPIC PENINSULA VISITOR
BUREAU
CONSULTING SERVICES 101-1430-557.41-50 1,794.97
PENINSULA ADVENTURE SPORTS MISCELLANEOUS SERVICES 101-1430-557.41-50 2,000.00
MISCELLANEOUS SERVICES 101-1430-557.41-50 1,500.00
Lodging Excise Tax Division Total:$11,154.97
Lodging Excise Tax Department Total:$11,154.97
Lodging Excise Tax Fund Total:$11,154.97
US BANK CORPORATE PAYMENT
SYSTEM
Ferry-Pozernick 102-7230-542.43-10 31.50
Batteries-split 102-7230-542.48-02 19.93
WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 3,011.83
Street Division Total:$3,063.26
Public Works-Street Department Total:$3,063.26
Street Fund Total:$3,063.26
ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 543.90
MCFALL, BARBARA SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 400.00
PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 174.00
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 103.35
Page 7 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 10
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
SHORE POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 300.00
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 107-5160-528.48-10 75,454.99
US BANK CORPORATE PAYMENT
SYSTEM
Booking fee-Christopher/W 107-5160-528.43-11 8.24
Booking fee-Homan 107-5160-528.43-11 3.33
WESTEK MARKETING DATA PROC SERV &SOFTWARE 107-5160-528.48-10 7,998.31
Pencom Division Total:$84,986.12
Pencom Department Total:$84,986.12
Pencom Fund Total:$84,986.12
MISC CLAIM SETTLEMENTS RENTAL ASSISTANCE 172-4130-551.49-90 300.00
MISC ONE-TIME VENDORS RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
PA Housing Rehabilitation Division Total:$10,400.00
Page 8 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 11
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
PA Housing Rehabilitation Department Total:$10,400.00
PA Housing Rehab Proj Fund Total:$10,400.00
CLALLAM CNTY TREASURER SUPPLIES 175-3059-559.47-10 632.05
Property Development Division Total:$632.05
City Attorney Department Total:$632.05
Code Compliance Enforcmt Fund Total:$632.05
ANIXTER, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 614.72
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 1.49
FINAL BILL REFUND 401-0000-122.10-99 11.76
FINAL BILL REFUND 401-0000-122.10-99 20.38
FINAL BILL REFUND 401-0000-122.10-99 39.29
FINAL BILL REFUND 401-0000-122.10-99 40.75
FINAL BILL REFUND 401-0000-122.10-99 62.88
FINAL BILL REFUND 401-0000-122.10-99 68.79
FINAL BILL REFUND 401-0000-122.10-99 103.09
FINAL BILL REFUND 401-0000-122.10-99 105.94
FINAL BILL REFUND 401-0000-122.10-99 127.64
FINAL BILL REFUND 401-0000-122.10-99 377.67
FINAL BILL REFUND 401-0000-122.10-99 524.73
OVERPAYMENT-1429 ROOK DR 401-0000-122.10-99 246.32
OVERPAYMENT-1629 W 6TH ST 401-0000-122.10-99 150.58
OVERPAYMENT-318 W 11TH ST 401-0000-122.10-99 397.19
OVERPAYMENT-828 E 4TH 305 401-0000-122.10-99 0.29
Division Total:$2,893.51
Department Total:$2,893.51
US BANK CORPORATE PAYMENT
SYSTEM
Training webinar-NWPPA 401-7120-533.43-10 720.00
Power Systems Division Total:$720.00
CLALLAM CNTY TREASURER SUPPLIES 401-7180-533.47-10 604.18
SUPPLIES 401-7180-533.47-10 10,760.50
KENNEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,000.00
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7180-533.31-01 188.37
ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 119.35
TESTING&CALIBRATION SERVI 401-7180-533.48-10 172.29
TESTING&CALIBRATION SERVI 401-7180-533.48-10 563.34
Page 9 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 12
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,046.51
TESTING&CALIBRATION SERVI 401-7180-533.48-10 1,522.44
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Raymond 401-7180-533.43-10 77.49
Ferry-Torres 401-7180-533.43-10 31.50
Job Posting-Journeyman Li 401-7180-533.31-01 250.00
Online training 401-7180-533.31-60 65.00
LinkedIn credit 401-7180-533.31-01 (86.95)
Lodging-Shere 401-7180-533.43-10 225.20
Panic button credit 401-7180-533.31-01 (140.06)
Lodging-Shere 401-7180-533.43-10 122.03
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 401-7180-533.49-90 26.96
Electric Operations Division Total:$22,548.15
Public Works-Electric Department Total:$23,268.15
Electric Utility Fund Total:$26,161.66
FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 4,535.40
Division Total:$4,535.40
Department Total:$4,535.40
ACCESS ELECTRIC SUPPLY ELECTRICAL EQUIP & SUPPLY 402-7380-534.48-02 2,548.95
AMAZON CAPITAL SERVICES HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 434.76
CASCADE COLUMBIA
DISTRIBUTION, INC
CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 6,114.23
CLALLAM CNTY TREASURER SUPPLIES 402-7380-534.47-10 7,767.60
FERGUSON ENTERPRISES INC TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.31-20 285.34
PIPE FITTINGS 402-7380-534.35-01 557.58
HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 2,032.09
HEARTLINE SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 222.84
JOHNSON CONTROLS SECURITY
SOLUTIONS
SECURITY,FIRE,SAFETY SERV 402-7380-534.41-50 897.81
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
RH2 ENGINEERING ENGINEERING SERVICES 402-7380-534.41-50 1,052.84
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 189.00
US BANK CORPORATE PAYMENT
SYSTEM
Air filters-WTP 402-7380-534.31-20 63.66
Conf Reg-Boehme 402-7380-534.43-10 1,056.00
Batteries-split 402-7380-534.31-01 19.93
Page 10 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 13
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Disinfectant-split 402-7380-534.31-01 12.76
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 402-7380-534.49-90 26.96
Water Division Total:$23,320.35
KAASM, LLC DATA PROC SERV &SOFTWARE 402-7382-534.31-60 6,647.68
Industrial Water Treatmnt Division Total:$6,647.68
Public Works-Water Department Total:$29,968.03
Water Utility Fund Total:$34,503.43
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (186.93)
Division Total:($186.93)
Department Total:($186.93)
APSCO INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 1,203.03
ASM SIGNS FLAGS,POLES,BANNERS,ACCES 403-7480-535.31-01 152.07
CED/CONSOLIDATED ELEC DIST SUPPLIES 403-7480-535.31-20 933.50
CLALLAM CNTY TREASURER SUPPLIES 403-7480-535.47-10 5,678.00
CLINICARE, LLC HEALTH RELATED SERVICES 403-7480-535.49-90 175.00
DETECTION INSTRUMENTS, INC LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.48-10 435.00
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 713.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 1,143.84
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.403-7480-535.31-01 853.08
FERGUSON ENTERPRISES INC PIPE AND TUBING 403-7480-535.31-20 184.70
PIPE FITTINGS 403-7480-535.31-20 390.59
GRAINGER HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 1,057.86
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 648.91
HEARTLINE HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 32.56
KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,991.31
NAPA AUTO PARTS BELTS AND BELTING 403-7480-535.31-20 139.90
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 2,311.06
NORTHWEST PUMP AND
EQUIPMENT CO
PUMPS & ACCESSORIES 403-7480-535.31-20 543.79
SWAIN'S GENERAL STORE INC SUPPLIES 403-7480-535.31-01 198.98
SUPPLIES 403-7480-535.31-01 185.40
HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 101.87
TECHNICAL SYSTEMS, INC PUMPS & ACCESSORIES 403-7480-535.48-02 538.07
Page 11 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 14
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 14.95
PIPE FITTINGS 403-7480-535.31-20 25.14
WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 58.84
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Hartley 403-7480-535.43-10 106.56
Disinfectant-split 403-7480-535.31-01 12.75
USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 292.09
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 403-7480-535.49-90 26.96
Wastewater Division Total:$22,148.81
Public Works-WW/Stormwtr Department Total:$22,148.81
Wastewater Utility Fund Total:$21,961.88
CLALLAM CNTY SOLID WASTE
DEPT
BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 4,004.44
BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 4,246.60
CLALLAM CNTY TREASURER SUPPLIES 404-7538-537.47-10 2,031.88
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MILEAGE REIMBURSEMENT 404-7538-537.31-01 80.96
MILEAGE REIMBURSEMENT 404-7538-537.31-01 74.75
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Paynter 404-7538-537.43-10 106.56
Supplies-Trfr Stn 404-7538-537.31-01 19.72
Batteries-split 404-7538-537.31-01 19.93
SW - Transfer Station Division Total:$10,584.84
PORT ANGELES CITY TREASURER Bottles to fill with hand 404-7580-537.31-01 10.85
Sanitizing supplies - M H 404-7580-537.31-01 10.85
US BANK CORPORATE PAYMENT
SYSTEM
Disinfectant-split 404-7580-537.31-01 12.76
Solid Waste-Collections Division Total:$34.46
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 9,550.83
Solid Waste-Landfill Division Total:$9,550.83
Public Works-Solid Waste Department Total:$20,170.13
Solid Waste Utility Fund Total:$20,170.13
BLOOMING NURSERY NURSERY STOCK & SUPPLIES 406-7412-538.31-20 2,536.54
US BANK CORPORATE PAYMENT
SYSTEM
Lodging-Truckenmiller 406-7412-538.43-10 106.56
Conf Reg-McIntyre/Bradley 406-7412-538.43-10 1,250.00
Lodging-McIntyre 406-7412-538.43-10 535.04
Disinfectant-split 406-7412-538.31-01 12.76
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 406-7412-538.49-90 26.96
Page 12 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 15
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
WA STATE DEPARTMENT OF
ECOLOGY
ENVIRONMENTAL&ECOLOGICAL 406-7412-538.49-90 4,228.24
Stormwater Division Total:$8,696.10
Public Works-WW/Stormwtr Department Total:$8,696.10
Stormwater Utility Fund Total:$8,696.10
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 900.00
LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 227.00
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 53.60
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 738.69
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 478.54
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 70.55
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 1,137.75
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 99.84
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
CHURCH UNIFORM ALLOW REIM 409-6025-526.20-80 151.85
CHURCH VEST UNIFORM ALLOW 409-6025-526.20-80 9.75
SCHOONHOVEN SCHOOL REIMB 409-6025-526.43-10 66.05
MISC ONE-TIME VENDORS HALL UNIFORM ALLOW 409-6025-526.20-80 108.00
OLSON, SHAUNNA KATHLEEN FIRST AID & SAFETY EQUIP.409-6025-526.31-08 300.00
OLYMPIC AMBULANCE INC HEALTH RELATED SERVICES 409-6025-526.41-50 2,202.61
OLYMPIC OXYGEN SALE SURPLUS/OBSOLETE 409-6025-526.31-13 45.70
REIFENSTAHL, PATRICIA FIRST AID & SAFETY EQUIP.409-6025-526.31-08 200.00
SOUTHERN ANESTHESIA &
SURGICAL, INC
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 152.57
SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 4,035.25
TELEFLEX, LLC COMMUNICATIONS/MEDIA SERV 409-6025-526.31-01 97.05
US BANK CORPORATE PAYMENT
SYSTEM
Med organizer 409-6025-526.31-01 36.80
IV Supplies 409-6025-526.31-01 51.29
Job Posting-FF/EMT/PM 409-6025-526.44-10 560.00
Med supplies 409-6025-526.31-13 74.16
N95 masks 409-6025-526.31-13 486.96
N95 masks 409-6025-526.31-13 260.86
Mask Filters 409-6025-526.31-13 282.64
VERIZON WIRELESS 03-15 A/C 842160242-0003 409-6025-526.42-10 668.48
Medic I Division Total:$13,495.99
Fire Department Total:$13,495.99
Page 13 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 16
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
Medic I Utility Fund Total:$13,495.99
INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 88,680.60
Wastewater Remediation Division Total:$88,680.60
Public Works-WW/Stormwtr Department Total:$88,680.60
Harbor Clean Up Fund Total:$88,680.60
DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 500.00
Conservation Division Total:$500.00
Public Works-Electric Department Total:$500.00
Conservation Fund Total:$500.00
CROW ENGINEERING, INC. ARCHITECT&OTHER DESIGN 451-7188-594.65-10 90,234.00
Electric Projects Division Total:$90,234.00
Public Works-Electric Department Total:$90,234.00
Electric Utility CIP Fund Total:$90,234.00
KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 17,179.37
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 453-7488-594.65-10 96.37
Wastewater Projects Division Total:$17,275.74
Public Works-WW/Stormwtr Department Total:$17,275.74
WasteWater Utility CIP Fund Total:$17,275.74
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 (2,753.45)
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 2,628.12
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 2,753.45
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,417.84
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 132.79
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 57.35
HOSES, ALL KINDS 501-0000-141.40-00 21.11
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 476.05
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 46.83
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 41.87
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 302.71
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 219.70
SIRENNET.COM AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 391.66
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,116.11
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 43.35
WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 135.16
Division Total:$10,030.65
Page 14 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 17
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
Department Total:$10,030.65
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 59.02
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.40
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 74.12
ANGELES COLLISION REPAIR EXTERNAL LABOR SERVICES 501-7630-548.34-02 165.46
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 11.85
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.57
BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 174.25
BRAUN NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,467.45
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.24
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.70
EXTERNAL LABOR SERVICES 501-7630-548.34-02 54.24
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 921.49
EXTERNAL LABOR SERVICES 501-7630-548.34-02 37.25
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.74
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 311.11
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 533.01
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 352.00
LINCOLN INDUSTRIAL CORP EXTERNAL LABOR SERVICES 501-7630-548.34-02 433.90
METALS,BARS,PLATES,RODS 501-7630-548.34-02 41.48
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 64.69
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.06
PAPE' MACHINERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,385.11
PAPE' MATERIAL HANDLING INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,445.73
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 250.08
QUALITY 4X4 TRUCK SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 439.32
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 439.32
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 167.46
SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 277.15
SNAP-ON TOOLS - CHUGGER AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 134.37
Page 15 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 18
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
DEANE
US BANK CORPORATE PAYMENT
SYSTEM
Ford IDS license 501-7630-548.48-02 978.30
VERSALIFT NORTHWEST, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 739.88
WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 530.75
WESTERN STEEL METALS,BARS,PLATES,RODS 501-7630-548.34-02 1,257.03
Equipment Services Division Total:$15,167.66
Public Works Department Total:$15,167.66
Equipment Services Fund Total:$25,198.31
CENTURYLINK-QWEST 02-20 A/C 206T217227465B 502-2081-518.42-10 57.62
02-23 A/C 203T310164584B 502-2081-518.42-10 489.69
02-23 A/C 206T302306084B 502-2081-518.42-10 633.73
02-23 A/C 206T302424142B 502-2081-518.42-10 102.78
02-23 A/C 206T418577331B 502-2081-518.42-10 57.62
02-23 A/C 79513296 502-2081-518.42-10 44.80
02-23 A/C T411255315B 502-2081-518.42-10 64.75
02-24 A/C 3604522245F145B 502-2081-518.42-10 94.75
02-24 A/C 3604523877F817B 502-2081-518.42-10 94.75
02-24 A/C 3604525109F623B 502-2081-518.42-10 41.62
02-24 A/C 3604525834F211B 502-2081-518.42-10 36.87
02-24 A/C 3604529861F819B 502-2081-518.42-10 44.14
02-24 A/C 3604529882F811B 502-2081-518.42-10 63.78
02-24 A/C 3604529887F652B 502-2081-518.42-10 99.85
02-24 A/C 3604570831F558B 502-2081-518.42-10 79.63
02-24 A/C 3604570968F343B 502-2081-518.42-10 167.67
02-28 3604571535F571B 502-2081-518.42-10 175.87
02-28 A/C 3604523712F585B 502-2081-518.42-10 195.56
03-02 A/C 3604170786905B 502-2081-518.42-10 48.40
03-02 A/C 3604175328784B 502-2081-518.42-10 52.74
03-02 A/C 3604178095336B 502-2081-518.42-10 58.85
03-04 A/C 206T310164F584B 502-2081-518.42-10 571.29
03-04 A/C 206T359336F570B 502-2081-518.42-10 682.52
03-04 A/C 3604576684F085B 502-2081-518.42-10 894.57
03-14 A/C 206T302306F084B 502-2081-518.42-10 739.37
03-05 A/C 3604524587479B 502-2081-518.42-10 125.44
Page 16 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 19
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
CENTURYLINK-QWEST 03-05 A/C 3604525230978B 502-2081-518.42-10 173.98
03-05 A/C 3604529911834B 502-2081-518.42-10 119.16
03-05 A/C 3604523954268B 502-2081-518.42-10 111.16
03-05 A/C 3604528100532B 502-2081-518.42-10 52.74
US BANK CORPORATE PAYMENT
SYSTEM
Airport Parking-Harper 502-2081-518.43-10 75.80
Replacement microphones 502-2081-518.48-10 2,409.19
Office supplies? 502-2081-518.31-60 (15.00)
Office supplies? 502-2081-518.31-60 (14.99)
VERIZON WIRELESS 03-15 A/C 842160242-00001 502-2081-518.42-10 3,420.19
03-15 A/C 842160242-00004 502-2081-518.42-10 3,684.08
Information Technologies Division Total:$15,734.97
Finance Department Total:$15,734.97
Information Technology Fund Total:$15,734.97
AWC EMPLOYEE BENEFITS TRUST L1 MED/VIS PREMIUMS 503-1631-517.46-34 6,453.42
LIFE INSURANCE 503-1631-517.46-32 1,677.14
LTD 503-1631-517.46-31 4,521.21
MED/DEN/VIS PREMIUMS 503-1631-517.46-30 194,343.46
MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1631-517.46-30 9,798.67
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 86,839.90
TEAMSTERS RETIREE PREMIUM 503-1631-517.46-34 5,763.60
REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 7,553.98
HRA REIMBURSEMENTS 503-1631-517.46-30 7,553.98
HRA REIMBURSEMENTS 503-1631-517.46-30 4,081.33
HRA REIMBURSEMENTS 503-1631-517.46-30 4,081.33
HRA REIMBURSEMENTS 503-1631-517.46-30 (7,553.98)
HRA REIMBURSEMENTS 503-1631-517.46-30 (4,081.33)
US BANK CORPORATE PAYMENT
SYSTEM
Amazon-pedometers 503-1631-517.41-51 86.88
Other Insurance Programs Division Total:$321,119.59
DEPT OF LABOR & INDUSTRIES 1ST QTR L&I REPORT 2020 503-1661-517.49-50 133,303.19
Worker's Compensation Division Total:$133,303.19
MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 2,421.84
IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 5,739.37
IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 592.51
IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 982.55
Page 17 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 20
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
US BANK CORPORATE PAYMENT
SYSTEM
Training Reg-Fountain 503-1671-517.41-50 75.00
Service fee 503-1671-517.41-50 19.99
Lodging-Fountain 503-1671-517.41-50 545.64
Comp Liability Division Total:$10,376.90
Self Insurance Department Total:$464,799.68
Self-Insurance Fund Total:$464,799.68
AWC EMPLOYEE BENEFITS TRUST RETIREE PREMIUMS 602-6221-517.46-35 2,227.50
Fireman's Pension Division Total:$2,227.50
Fireman's Pension Department Total:$2,227.50
Firemen's Pension Fund Total:$2,227.50
AFLAC PAYROLL SUMMARY 920-0000-231.53-11 307.69
PAYROLL SUMMARY 920-0000-231.53-12 472.31
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 470.00
AWC EMPLOYEE BENEFITS TRUST AWC SUPP LIFE INSURANCE M 920-0000-231.53-30 377.10
AWC SUPP LIFE INSURANCE A 920-0000-231.53-30 447.90
BROWN & BROWN OF
WASHINGTON
PAYROLL SUMMARY 920-0000-231.53-40 1,898.87
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 585.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 22,736.04
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 65,022.14
Pensioner's Federal P/R 920-0000-231.50-10 208.09
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 77,741.18
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,480.55
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,384.99
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 18,190.54
INTERNAL REVENUE SERVICE PAYROLL SUMMARY 920-0000-231.56-30 284.86
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 3,237.04
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 29,669.28
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 253.84
PERS PAYROLL SUMMARY 920-0000-231.51-10 1,267.08
PAYROLL SUMMARY 920-0000-231.51-11 16,307.24
PAYROLL SUMMARY 920-0000-231.51-12 77,288.68
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 (10.00)
PAYROLL SUMMARY 920-0000-231.55-10 384.00
Page 18 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 21
City of Port Angeles
City Council Expenditure Report
Between Apr 11, 2020 and Apr 24, 2020
Vendor Description Account Number Amount
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,178.22
Division Total:$326,412.76
Department Total:$326,412.76
Payroll Clearing Fund Total:$326,412.76
Total for Checks Dated Between Apr 11, 2020 and Apr 24, 2020 $1,411,118.77
Page 19 of 19 Apr 29, 2020 10:03:35 AMMay 5, 2020 E - 22
Date: May 5, 2020
To: City Council
From: Thomas Hunter, Director, Public Works & Utilities
Subject: Parks Building Demolition, Award Construction Contract
Background / Analysis: The Parks Department building was irreparably damaged by a fallen tree
during a windstorm event on December 14, 2018. Prior to new building construction, the old structure,
septic tank and concrete pad must be demolished and removed. The new prefabricated building,
purchased in 2019, will utilize an existing sewer main rendering the septic tank obsolete.
Notice of the bid opportunity was advertised through the Municipal Research and Service Center Rosters
(MRSC) on March 5, 2020 and posted to the City website.
On March 24, 2020, six bids were received and opened. Simmons & Sons Contracting, Inc. of
Montesano, WA is the apparent lowest, responsive, responsible bidder with a total bid amount of
$34,995.97. The total bid amounts, including taxes, are tabulated in the following table:
Contractor Base Bid
Rocky Lang, Chehalis, WA (Bid Error) $898,405.50
Reliant Construction Services, Fife, WA $54,307.50
Skycorp LTD, Arlington, WA $44,980.06
2 Grade LLC, Port Angeles, WA $44,094.16
Northwest Cascade, Inc., Puyallup, WA $36,227.54
Simmons & Sons Contracting, Inc., Montesano WA $34,995.97
Engineer’s Estimate $55,654.40
Summary: During the December 2018 windstorm event, the Parks and Recreation building located at
1310 W 16th Street was seriously damaged. This project will remove that structure, plus an existing septic
tank and prepare the site for the prefabricated metal building purchased in 2019.
Notice of the bid opportunity was advertised through the Municipal Research and Service Center Rosters
(MRSC) on March 5, 2020 and posted to the City website. Bids were opened March 24, 2020 with the
lowest responsive and responsible bidder Simmons & Sons Contracting, Inc of Montesano WA. in the
amount of $34,995.97.
Funding: Funding is available from the approved 2020 Parks budget account #001-8080-576-4810 in the
amount of $34,995.97. This amount will be reimbursed by insurance. Funding for other building
expenses will be reimbursed by FEMA.
Recommendation: Approve and authorize the City Manager to award and sign a construction contract
with Simmons & Sons Contracting, Inc. of Montesano, WA, for the Parks Building Demolition CON
2019-48 in the amount of $34,995.97 including applicable taxes, and authorize the City Manager to make
minor modifications if necessary.
May 5, 2020 E - 23
Funding Overview: Funding in the amount of $34,995.97 is available in the approved 2020 Parks
Budget from account #001-8080-576-4810. This amount will be reimbursed by insurance. Funding for
other building expenses will be reimbursed by FEMA.
May 5, 2020 E - 24
Date: May 5, 2020
To: City Council
From: Thomas Hunter, Director, Public Works & Utilities
Subject: Ordinance Amendment – Broadened Acceptance Criteria for Maintenance and Operation
of Extensions to City Water and Wastewater Mains
Background / Analysis: This revision to Port Angeles Municipal Code (PAMC) Chapters 13.48
(Water Mains and Main Extensions) and 13.62 (Connections – Extensions) updates and broadens the City
acceptance criteria for water and wastewater mains not maintained by the City. The criteria are outlined
specifically in Sections 13.48.050(D) and 13.62.210 of the PAMC.
The existing criteria require that, as a condition of acceptance by the City, all main extensions must be
situated “on the City’s frontage of an applicant’s property and other public right of way.” These criteria
assure protection for the City’s utilities, but also impose a limitation that is not always in the best interest
of the utilities. The City has encountered circumstances in which there is an advantage to the utility to
locate main lines in other places. Currently, there is such a situation pending. The efficiency and
functionality of the City’s utility infrastructure will be enhanced by locating a main in an easement rather
than a public right of way. Similar situations are foreseeable in the future.
For these reasons, the proposed amendment would broaden the current ordinance to allow mains to be
located either in: a public right-of-way dedicated to the City; or a franchise, (a right granted to the City to
locate utilities in a right of way controlled by another public agency); or an easement granted to the City
on such terms and conveying such rights as are adequate to protect the City’s utility infrastructure.
Allowing these additional alternatives for locating mains will give greater flexibility to the City’s
engineers to design systems that might offer benefits in operational efficiency and maintenance of
essential services for public health, safety, and general welfare.
Summary: This revision to Port Angeles Municipal Code Chapter 13.48.050(D) and 13.62.210 broadens
the acceptance criteria for the City maintenance and operation of water and wastewater mains providing
essential services.
Funding: N/A
Recommendation: Conduct the first reading of the proposed amendments to Ordinance Sections
13.48.050(D) and 13.62.210 related to broadening acceptance criteria for water and wastewater mains
and continue to the May 19, 2020 meeting.
May 5, 2020 G - 1
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington
amending 13.48.050 and 13.62.210 of the Port Angeles Municipal
Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2181 as amended, and Chapter 13.48 of the Port Angeles Municipal
Code relating to construction of main water extensions, are hereby amended by amending section
13.48.050 of Chapter 13.48 as follows:
CHAPTER 13.48 – WATER MAINS AND MAIN EXTENSIONS
. . . .
13.48.050 - Construction of main extensions.
A. Main extensions may be made by private contract, through local improvement district
procedure, or by Department forces.
B. Any main extension done other than by the Department's forces shall be done by a licensed and
bonded contractor of the State of Washington.
C. Extension by the Department's forces shall be at the expense of the person requesting
construction of the main.
D. All main extensions must be on the City's frontage of the applicant's property and other public
right-of-way. within
1. a public right-of-way dedicated to the City; or other public right-of-way as approved by
the Director; and
2. an easement granted to the City on such terms and conveying such rights as are adequate
to protect the City’s utility infrastructure, as determined by the Director.
. . . .
Section 2. Ordinance 2394 as amended, and Chapter 13.62 of the Port Angeles Municipal
Code relating to wastewater connections and extensions, are hereby amended by amending section
13.62.210 of Chapter 13.62 as follows:
. . . .
CHAPTER 13.62 – CONNECTIONS - EXTENSIONS
. . . .
May 5, 2020 G - 2
2
13.62.210 - Construction of main extensions.
A. Main extensions may be made by private contract, through local improvement district
procedure, or by Department forces.
B. Any main extension done other than by the Department's forces shall be done by a licensed and
bonded contractor of the State of Washington.
C. Extension by the Department's forces shall be at the expense of the person requesting
construction of the main.
D. All main extensions must be on the City's frontage of the applicant's property and other public
right-of-way. within
1. a public right-of-way dedicated to the City; or other public right-of-way as approved by the
Director; and
2. an easement granted to the City on such terms and conveying such rights as are adequate to
protect the City’s utility infrastructure, as determined by the Director.
. . . .
Section 3. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 4. - Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of
the Ordinance to other persons or circumstances, is not affected.
Section 5. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the ____ day of May, 2020.
_______________________
Kate Dexter, Mayor
May 5, 2020 G - 3
3
APPROVED AS TO FORM ATTEST:
_____________________________ ___________________________
William E. Bloor, City Attorney Kari Martinez-Bailey, City Clerk
May 5, 2020 G - 4
Date: May 5, 2020
To: City Council
From: Thomas Hunter, Director of Public Works & Utilities
Subject: Decant Facility Design Support, Professional Services Agreement PSA-2020-13
Background / Analysis: The City’s existing decant facility is located on a portion of the closed
landfill near the City’s Transfer Station at 3501 West 18th Street. Due to settling near the facility, the
existing facilities are unable to perform as designed. Additionally, the existing facility is undersized and
uncovered. Waste from the City’s vactor trucks and street sweepers is minimally managed with an asphalt
pad, decant bays, and settling vault which provides limited separation of solids and liquids. Due to its
location on a closed landfill cell, without proper handling, runoff could contaminate local water tables,
streams, and the Straits of Juan de Fuca, in violation of the City’s NPDES permit.
The City received and accepted a Washington State Department of Ecology Water Quality Financial
Assistance Agreement (WQC-2016-PoAnPW-00368) Grant in the amount of $474,300 for design and
construction of a new decant facility.
This project will help prevent pollutants such as suspended sediment, heavy metals, nutrients, and trash
from entering Port Angeles Harbor and the Salish Sea. The new decant facility will serve the City
Stormwater utility, in addition to the City’s Solid Waste, Wastewater, and Water utilities. Each utility
generates separate and unique decant waste, which will require separate decant bays for dewatering and
storage. The newly constructed facility will feature a covered decant area dedicated to street sweeper and
vactor truck decant activities.
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement for professional support to design a new Decant Facility. This project is included in the
approved 2020-2025 CFP and is intended to replace the existing deficient Decant Facility.
The City sought qualified firms to design a new decant facility, five engineering firms submitted their
statements of qualifications, three firms were interviewed, and KPFF Consulting Engineers of Tacoma,
Washington was selected to provide support services.
Funding: Funds are available as follows.
Budget Account
Decant Facility at Transfer Station (SW0112) $612,300 454-7588-594-6510
Water Soils Decant Bays (WT0419) $150,000 452-7588-594-6510
Wastewater Soils Decant Bays (WW0519) $150,000 453-7488-594-6510
Total Contract Amount $199,319
Recommendation: Approve and award a Professional Service Agreement with KPFF Consulting
Engineers of Tacoma WA, in an amount not to exceed $199,319, and authorize the City Manager to sign
the Professional Service Agreement and to make minor modifications as necessary.
May 5, 2020 J - 1
Under this Professional Services Agreement, KPFF will work with City staff to:
• Identify functional requirements, facility layout, facility size, and specific dewatering method;
• Complete necessary design documentation and permitting documents; and
• Prepare project plans, specifications, and estimates.
Professional Services Rationale: The tasks supported by this Professional Services Agreement require
skilled professionals with specialized geotechnical, structural, and electrical engineering knowledge, as
well as several other unique skill sets the City does not currently retain in-house. For this reason, the City
is seeking outside support.
In accordance with State law a Request for Qualifications (RFQ) for Decant Facility Design Support was
advertised to Engineering consultants on the MRSC roster. Five Engineering firms submitted statements
of qualifications:
• KPFF Consulting Engineers,
• PACE Engineers, Inc.,
• Herrera Environmental Consultants, Inc.,
• Gary & Osborne, Inc., and
• Anchor QEA, LLC.
Engineering staff performed a qualifications-based ranking process (chapter 39.80 RCW), consultants
were ranked based on:
• the completeness of their submittal,
• understanding of the project scope of work,
• experience and knowledge, and
• professional references.
Local professionals are always encouraged to submit responses to the RFQ however, location is not a
qualification upon which selection can be based. No local professionals submitted qualifications in
response to this RFQ. The three highest ranked firms were selected for interviews; interviewed firms were
ranked based on:
• quality of presentation,
• their responses to questions asked,
• quality and availability of their project manager,
• and project vision.
KPFF was selected based on the overall quality of their presentation, unique project vision, and highly
qualified project team.
Funding Overview: Funds are available in the following budgets.
Budget Account
Decant Facility at Transfer Station (SW0112) $612,300 454-7588-594-6510
Water Soils Decant Bays (WT0419) $150,000 452-7588-594-6510
Wastewater Soils Decant Bays (WW0519) $150,000 453-7488-594-6510
Total Contract Amount $199,319
May 5, 2020 J - 2
Date: May 5, 2020
To: City Council
From: Nathan A. West, City Manager
Subject: Council Update
Background / Analysis:
The following updates are provided as my informational report to Council.
Proclamation 20-28 Update
At the time of drafting this memorandum the Governor’s proclamation limiting the Open Public Meetings
Act expires on May 4th. Staff is planning on the May 5th meeting operating without the restrictions
established through this proclamation, however, the meeting will be conducted through Webex video
conference. Staff is no longer requesting written Council reports prior to the meeting.
Utility Relief and Rental Assistance Update
As of April 30th, the City has processed 300 applications for utility bill relief. 210 applications have been
approved totaling $36,455 paid to residents and businesses. 79 businesses, 1 non-profit, and 130
residential customers have received credits. An additional 7 residential customers have received credits
through privately donated contributions. An additional 45 applications are pending. A total of 44
Customers have received $28,100 in rental assistance. This leaves $21,900 remaining in the account,
however, based on 20 pending applications to be processed Friday May 1st we anticipate this number to
be down to $11,900 by the end of the week. Utility bill relief credits are applied daily and rental
assistance checks are processed each Friday and mailed to the applicant on the same day. Following the
April 21st Council meeting staff circulated an automated phone call to all City utility customers advising
them of these programs. Since that time the customer service division has seen a significant increase in
demand. Staff has also distributed hard copies of the application form to area social service providers. In
addition, staff are working on making an improved electronic form available that would eliminate the
need for paper applications.
Public Information Efforts
The City team dedicated to prioritizing communication during this emergency has been diligently
enhancing City outreach. They have dedicated time to refine the City website for COVID-19 to make it
more user friendly. In addition, the team has put together KONP, KSTI and PDN ads to create awareness
of our utility relief and rental assistance programs. To date they have made over 107 Facebook posts with
an estimated reach of over 28,000 individuals.
Summary: The following updates are provided as information to Council.
Funding: N/A
Recommendation: For information only.
May 5, 2020 L - 1
Prison Release
The Police Department and City staff continue to be concerned about the Covid-19 litigation that has
resulted in the ongoing “early” release of up to 1,100 inmates from the Washington State Correctional
system. 20 of those individuals went to prison after committing felony crimes on the Olympic
Peninsula. Each of these cases involve events that had significant impacts on residents and the
community as a whole. While we understand these individuals will wear ankle bracelet devices and be
monitored by Department of Corrections personnel. However, should any of these individuals return to
the Olympic Peninsula we are not certain there are sufficient control measures in place to prevent their
return to criminal activity. The elected Clallam County Prosecutor has expressed similar concerns.
Last week the State Supreme Court in the same litigation voted 5 to 4 to not release at this time an
estimated 2/3 of the state inmate population. Had the court voted differently a release of this magnitude
was a significant concern to staff. 74% of the inmates housed in the Washington State Prisons are there
on murder, manslaughter, sex crimes, robbery or assault convictions. The Washington Department of
Corrections "Data Card" shows who is in the state prison system. Every person in state prison has
received due process, received a jury trial or pled guilty, and their sentence was imposed and signed by a
Judge. The State of Washington does not incarcerate at a high level. The state is in the bottom quarter of
states in incarceration rate (inmates per thousand population). Washington State does not “over-
incarcerate”. Washington incarcerated 336 individuals in state or federal custody per 100,000 population,
according to the most recent 2017 data. The national average is 568.
The Port Angeles Police Department works collaboratively with a variety of area partners to assist
persons with challenges (that otherwise might lead them toward criminal activity) and lead them into
programs and services. It also works hard to detect, investigate, apprehend and assist with prosecution of
persons who commit felonies, violent crimes, serious property crimes and engage in purposeful behavior
that put others at risk. We have a population in Port Angeles that is predominantly ethical, law abiding
and wanting to live in peace. Early release from prison negates the legal process and reasons that led to
the incarceration. It also marginalizes the interests of crime victims.
Legislative Priorities Follow Up
The Mayor and City Manager have continued to follow up with legislative representatives pushing for an
additional legislation for City stabilization funding and Community Development Block Grant funds.
Staff have also been working with the Washington State Department of Commerce and the Association of
Washington Cities on the State pass through of Cares Act funding.
At this time, the Bonneville Power Authority (BPA) has still yet to release information on any type of
assistance program. Staff seeks updates from BPA regularly. A second letter was signed by the Mayor
and City Manager and sent via email on April 30th.
Funding Overview:
N/A
May 5, 2020 L - 2
Date: May 5, 2020
To: Mayor Dexter, Deputy Mayor Carr, Councilmember French, Councilmember
McCaughan, Councilmember Meyer, Councilmember Schromen-Wawrin,
Councilmember Suggs, City Manager West
Cc: William Bloor, Allyson Brekke, Brian Smith, Ken Dubuc, Thomas Hunter, Corey Delikat
From: Sarina Carrizosa, Finance Director
Subject: 2019 Year-End Financial Report (unaudited)
This report provides an overview of the year-to-date financial information for 2019, along with
comparatives to previous years’ data. High level information will be included in this report, with specific
financial reports provided as a supplemental attachment for your reference when reviewing this report.
Please note the City’s audit is not complete and therefore there is potential for the reports to change.
For easy reference the “Budget at a Glance”
chart demonstrates the percent change for each
major fund at year end comparted to the
amended 2019 Budget. Revenue changes
highlighted in green indicate the year-end actual
amounts were either in line with, or surpassed,
budget expectations. Expenditure items in green
were at or below budget at the end of 2019.
Items highlighted in red exceeded budgeted
expenses or did not meet revenue expectations.
When reviewing year-end amounts attention to
overall revenues less expenditures is the best
way to determine fund stability. For example, if
revenues are greater than, or equal to
expenditures the fund balance will increase, or
remain the same. However, if expenditures
exceed revenues the fund balance will be
impacted negatively.
Citywide Funds:
Overall, Citywide revenue funds met revenue
collection expectations. The funds that fell short
of expectations were primarily capital in nature and were the result of grants that were expected in 2019,
but had not been received by the end of the year. Revenues in the internal service funds also did not meet
budget expectations due to budget savings that were realized in the transfers for services from other funds.
Total budgeted expenditures were below budget expectations in all areas except the Solid Waste operating
fund, which will be discussed further in the Utility Fund section of this report.
In total, 2019 was a financially sound year for the City with higher than expected tax earnings and savings
in the expenditure budget. These changes will impact the overall fund balances for each of the City funds.
-4.28% 1.93%
LODGING TAX FUND -25.96% 5.72%
STREET FUND -3.53% 2.66%
REET I & II COMBINED -181.27% 0.04%
PENCOM FUND 1.35% 10.58%
PORT ANGELES HOUSING FUND 93.41% 100.00%
-4.45% 0.08%
ELECTRIC UTILITY FUND 8.54% 17.09%
WATER UTILITY FUND -8.18% 5.27%
WASTEWATER UTILITY FUND -6.49% 2.21%
SOLID WASTE UTILITY FUND -9.15% -2.96%
STORMWATER UTILITY FUND -8.64% 13.95%
MEDIC 1 UTILITY FUND -36.28% 0.60%
HARBOR CLEAN-UP FUND 59.26% 61.57%
CONSERVATION FUND 37.08% 15.95%
EQUIPMENT SERVICES -13.14% 14.46%
INFORMATION TECHNOLOGY 5.52% 18.36%
1.07% 1.28%
GOVERNMENTAL CAPITAL FUNDS 8.07% 75.00%
TRANSPORTATION BENEFIT DISTRICT 29.22% 35.59%
UTILITY CAPITAL PROJECTS 2.71% 29.14%
TOTAL CITYWIDE ALL FUNDS 1.13% 11.74%
GENERAL FUND
DEBT SERVICE FUNDS - COMBINED
SELF-INSURANCE
REVENUE EXPENSES
% CHANGE 2019 ACTUAL TO BUDGET
BUDGET AT A GLANCE
May 5, 2020 L - 3
2019 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 2
In light of the emergency situation due to the COVID-19 virus and the likely negative implications it will
have on citywide revenue collection in 2020 staff will be bringing a recommendation to Council to hold the
excess fund balance for contingency to fill the gap that will be caused by the revenue shortfall in 2020. This
approach will allow the City to continue to operate as consistently and normally as possible in 2020 and
will keep the financial long-term impacts of this emergency situation from escalating.
General Fund:
Revenues – General Fund revenues saw increases in nearly every category resulting in a 4.28%
increase compared to the budget for the year. This was primarily the result of taxes of all types
ending the year much higher than anticipated in the budget. Major tax revenue ended 2019 2.4%
higher than the previous year indicating growing economic trends.
Property taxes – Property tax collections are slightly higher than anticipated for the year.
The City received 1.0% more additional tax in this area than expected due to revenues from
new construction.
Sales Taxes – City sales taxes for a 12 month basis are well over revenue expectations.
Regular City sales taxes are 10.4%, or $349,596, over budget for the year. An increase of
2.8% from the 12 month period prior. Increases to tax revenue were mainly in the
construction and food and accommodation categories. In addition, the City saw a
significant increase in the amount of tax collected from online retailers in 2019. This is the
result of the United States Supreme Court decision in South Dakota vs. Wayfair that
declared States may collect sales tax on online sales when the physical business is located
out of state.
Utility Taxes –
▪ Electric utility tax collected in 2019 fell 6.3% ($100,201) below budget in 2019.
The 2019 Budget incorporated the expected full restart of the paper mill in
September. Unfortunately, this assumption was not realized in 2019 and as a result
the tax revenue reflected this change.
▪ Utility taxes collected in the water, wastewater, solid waste collection and
stormwater utilities all exceeded budget expectations, finishing the year a total of
$326,277, or 12.4% over budget. This was related to usage in the utilities at a
higher rate than anticipated in the budget.
▪ The Solid Waste Transfer Station saw a significant increase to revenue collection
for the third year, resulting in a $177,783 increase to the utility tax collected in the
General Fund.
Telephone Tax –This tax has seen unsteady changes in the last 6 year period due to the
effects of households switching from landlines to cell phones, making the tax collection
highly unpredictable. 2019 collection saw an additional $26,800 decrease compared to
budget. However, the total amount collected was in line with 2018 indicating a new base
for budget projections in future years.
Charges for Goods and Services – In the General Fund allocations make up the majority
of charges for goods and services. Lower staffing levels from vacancies resulted in
$248,714 less being allocated to utilities than was projected in the budget.
Building Permits and Fees – In 2019, the City saw a substantial increase in building
permit revenue resulting from various large-scale projects that are currently ongoing.
Permit revenue increased 12.8%, or $80,633 from budget projections. These revenues are
required to offset planning and building expenses and cannot be used for other expenses.
Expenditures
▪ Total expenditures for the General Fund were $391,842, or nearly 2%, below budget. This
was due entirely to staffing vacancies.
May 5, 2020 L - 4
2019 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 3
▪ The General Fund revenues less expenditures ended the year with a net increase in fund
balance of $1,253,023 as a result of higher than anticipated tax revenue collection and
personnel savings resulting from vacancies, bringing the fund balance to an estim ated 38%
at year end. (Please note that approximately $1.1 million from General Fund reserves is
planned for use on one-time projects in the 2020 Budget and will reduce the total
percentage of the General Fund reserve in 2020.)
The chart below shows the change in expenditures from the 2019 Budget to actual amounts for each
department in the General Fund.
$61,880$740,316$2,715,752$1,473,495$895,305$5,847,432$2,560,506$2,211,770$2,396,884$89,173$71,200$764,900$2,937,000$1,500,500$894,200$5,803,500$2,500,500$2,291,200$2,387,900$101,200GENERAL FUND EXPENDITURES BY DEPARTMENT
BUDGET VS. ACTUAL
2019 Actual 2019 Budget
Special Revenue Funds:
Lodging Tax Fund #101 – This fund saw further revenue increases in 2019. Tax collection was
24% ($155,617) higher than budget and expenditures were slightly lower than anticipated due to
projects that were delayed and will carry into 2020.
Street Fund #102 - Revenues in the Street fund came in $56,617 higher than anticipated in the
budget as a result of charges from the Street Fund to other funds for services. Expenses ended the
year $42,972 under budget due to savings in personnel due to staffing vacancies. The net of the
revenues and expenditures is estimated at $99,600. This will increase the Street fund balance to the
minimum threshold of 25% per the City’s financial policies. This will provide the Street fund with
financial stability in future years.
Real Estate Excise Tax #1 & #2 (REET#1 & REET#2) – Revenues in both REET funds
combined completed the year $220,000 over budget. This is the fifth year this collection has
remained higher than budget, however this increase is not expected to be sustainable into future
years. Expenditures consist of transfers for debt and capital and as a result are fully expended for
the year.
PenCom #107 – Starting in 2019 a change to the contract between the City and County regarding
the E911 tax resulted in the monthly pass through of this tax to the City. The effects of this change
were unknown during the 2019 budget process and estimates ultimately were slightly high causing
actuals to fall short of budget amounts. PenCom revenues for capital reimbursement were also
May 5, 2020 L - 5
2019 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 4
under budget due to incomplete projects in 2019; however, sales tax was $212,947 (23.7%) over
budget resulting in an overall revenue shortfall of $40,469 in the PenCom Fund. Expenditures
continue to be significantly under budget largely due to extremely low staffing levels in PenCom.
Year-end expenses were $321,674, or 10.6% under budget at year end.
Business Improvement Fund #165 – This fund is used to collect revenues for the Port Angeles
Downtown Association for parking and downtown improvements. Expenditures consist of an
agreed upon payment to the Association for events and clean up. The amount of businesses
downtown and the amount of the recurring charges varies very little. This in turn allows for
consistent budgeting and spending in this fund. In 2019, both revenues and expenditures were
slightly lower than budget.
Port Angeles Housing Fund #172 – This fund is used to finance housing rehabilitation and
building for low income residents in the City limits. While under budget in revenues and
expenditures, these amounts are related to contracts and resulting CDBG grants that will carry into
the 2020 Budget. This $750,000 grant is expected to be fully expended in the next year as the
construction with the Shore Memorial Pool continues.
Code Compliance Enforcement Fund #175 – This fund accounts for actions taken by the city
regarding blighted properties. A $50,000 transfer from the General Fund was used as a start-up for
the fund. In 2019, the City expended $12,000 for the acquisition of a property declared blighted.
Debt Service Funds:
2016 LTGO Fund #215 – Property acquisition for the parking structure (Niichel property)
continues to carry a $1 million balloon payment due in 2021, without an early payoff option. With
the sale of this property revenues in this fund will consist of investments only. In 2019, REET tax
was also returned to the City from the sale of this property resulting in a one-time revenue amount.
LTGO Bond Fund #216 – This bond provided capital for the Landfill Bluff Stabilization Project.
While considered a governmental debt, the debt service is paid with a transfer from the Solid Waste
Fund. As a result this fund ended the year on budget for revenues and expenditures.
LTGO Bond Fund #217 – This refunding bond provided funding to extend service into the
Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by
Electric, Water, and Wastewater utilities. With the remaining 18% coming from the General Fund.
As revenues consist of transfers in and expenditures only consist of principal and interest payments
the year ended on target.
General Government Capital Projects Funds:
Capital Improvement Fund #310 – Due to changing priorities capital projects do not follow a
spending pattern from year to year. In this fund revenues fell short due to uncollected monies for
park improvements from organizations at year end. Spending was also below budget due to
unfinished capital projects that will carry into 2020.
Transportation Benefit District #312 – Tax collection in the Transportation Benefit District was
11.2% over collected in 2019; however overall revenues were considerably below budget due to
expected grant revenue that has not yet been received. Spending was also below budget due to
unfinished capital projects that will carry into 2020.
May 5, 2020 L - 6
2019 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 5
Parks Capital Fund #316 – Revenues received continue prior year trends of more to than doubling
the budget, coming in $17,000 higher than expected. This increase was due to rental of facilities.
Utilities and Enterprise Funds:
Electric Fund #401 – Revenues in the Electric fund ended the year 8.65% under budget as a result
of an increased industrial transmission budget for the expected start date of the paper mill. This
customer category fell 88.5% short of budget expectations. All other customer categories were well
above budgeted revenues. Also, in 2019 investment income was considerably higher than the
budget expectations, increasing $535,875. Expenditures were 17.1% under budget due to less than
anticipated power purchased from BPA in addition to personnel vacancies in 2019.
Water Fund #402 – Revenues finished the year in the water fund 8.2% over budget as a result of
an additional $486,379 in investment earnings not expected in the budget as a result of favorable
market conditions. Residential and commercial customer revenue fell slightly short of the 2019
budget but was not significant overall. Expenditures were 5.3% below budget as a result of savings.
The majority of expenditure savings in this fund were in professional services primarily for the
industrial treatment plant, personnel savings and minor projects.
Wastewater Fund #403 – Revenues were significantly over budget ($456,528) in 2019 due to
increased consumption from residential and commercial customers as well as increased investment
income received. Expenditures were under budget by 2.2% ($156,561) due to savings in
professional services and staffing vacancies.
Solid Waste Fund #404 – The Solid Waste fund ended the year over budget for both revenues and
expenditures primarily as a result of higher volumes of waste brought into the Transfer Station and
the corresponding increase in contractual services with Waste Connections. Revenues were $1.06
million over budget at year end.
Stormwater Fund #406 –The City received 8.64% ($186,172) over revenues budgeted due to
unexpected stormwater connection fees collected as well as higher than expected investment
earnings. Expenditures were under budget 14% ($301,082), due to lower professional fees, less
maintenance, and less equipment services being expensed than anticipated.
Medic 1 Fund #409 – Revenues were 36.2% ($1,031,970) over budget at the end of 2019 due to
increased transport services and collection of Ground Emergency Medical Transport (GEMT)
funds that were received for a two-year period. The City expects to continue receiving these funds
into the future one year at a time and as a result most of these excess funds are considered one-time
and will be used to bring the Medic 1 fund balance up to required levels. Expenditures finished the
year slightly under budget.
Harbor Clean -Up Fund #413 –This fund includes insurance coverage for the majority of costs
associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with
insurance reimbursement following, resulting in timing differences. Revenues and expenditures
were significantly under budget at the end of 2018 indicating both invoices and reimbursements for
this project are behind.
Conservation Fund #421 – Contract payments from Bonneville Power Association for
conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to
the amount of power purchased. At year-end revenues were 37.1% ($199,275) lower than expected
May 5, 2020 L - 7
2019 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 6
and expenses were $109,602 under budget due decreased power purchased in 2019 and the related
revenue received for conservation incentives.
Utilities Capital Funds:
All Capital Utility funds –
▪ Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result of a
funding transfer from each of the pertaining utilities. Solid Waste and CSO capital funds
also receive a surcharge to pay for debt service in addition to the transfer from the utilities.
Transfers are made in each budget year regardless of spending to keep rates stable and
predictable. It is not uncommon for revenues to stay in reserves until a project is fully
funded and ready for implementation.
▪ All projects included in the budget are approved in the Capital Facilities Plan.
▪ All utility capital funds were well under anticipated spending, indicating projects will carry
into future years.
Internal Service Funds:
Equipment Service Fund #501 – Revenues ended the year 13% higher than projected due to
unexpected operating charges, higher than expected investment interest income and sale of
vehicles. Expenditures finished the year under budget due to capital vehicle replacements that were
carried into 2020.
Information Technology Fund #502 – Revenues and expenditures were both under budget in
2019. The IT fund charges other departments for the expenditures incurred while operating and
maintaining the City’s IT infrastructure. Revenue in the IT fund is adjusted at year-end to reflect
the amounts billed to funds for actual expenditures of the IT fund. In 2019, savings were the result
of capital projects that were carried into 2020 and changes to software.
Self-Insurance Fund #503 – This fund accounts for property/casualty insurance, workers
compensation, and health insurance coverage. Revenues and expenditures were both under budget
for 2019 by roughly 1%. Similar to the IT Fund, this fund only spends amounts collected by other
funds for services. The savings in 2019 was the result of unspent budget for liability insurance.
Permanent & Trust Funds:
Cemetery Endowment Fund #601 – A portion of the purchase price for gravesites and related
items, is collected and placed in this fund for the maintenance of the cemetery after it is at capacity.
Capacity is not expected to be reached for many years. Revenues exceeded the budget by $6,804,
or 130.9% in 2019.
Firemen’s Pension Fund #602 – This fund pays for retired pre-LEOFF employee medical and
salary costs based on existing agreements. As of December 31, 2019 the fund had three former
employees and one surviving spouse covered by this plan. In 2019 the investment earnings in this
fund greatly exceeded expectations and spending was considerably reduced due to long-term care
costs that were no longer needed. The result of which was a use of only $5,700 of reserves in this
fund in 2019.
May 5, 2020 L - 8
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 Budget Budget
GENERAL FUND REVENUE Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Taxes 13,332,073 13,151,912 14,127,829 13,176,900 13,842,615 (665,715)-5.05%
Licenses & Permits 455,726 542,704 501,315 718,700 780,406 (61,706)-8.59%
Intergovernmental Rev.595,708 57,980 654,243 744,600 894,962 (150,362)-20.19%
Charges for Goods/Svcs.5,468,026 4,905,848 4,782,158 5,090,600 4,906,802 183,798 3.61%
Fines & Penalties 21,101 6,784 5,735 7,000 1,779 5,221 74.59%
Miscellaneous Revenue 136,673 198,835 241,861 273,700 444,117 (170,417)-62.26%
Other Financing Sources 247,575 106,000 230,600 115,000 117,000 (2,000)-1.74%
TOTAL General Fund Revenue $20,256,882 $18,970,063 $20,543,741 $20,126,500 $20,987,681 ($861,181)-4.28%
Variance from Prior Yr. - $$166,017 ($1,286,819)$1,573,678 ($443,940)
Variance from Prior Yr. - %0.83%-6.35%8.30%-2.16%
12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 Budget Budget
GENERAL FUND REVENUE -- Detail Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Property Tax 4,416,728 4,509,208 4,569,617 4,599,300 4,645,944 (46,644)-1.01%
Sales Tax--CoPA Regular 3,527,810 3,268,702 4,091,950 3,278,900 3,628,496 (349,596)-10.66%
Sales Tax-- EUGA Shared 156,351 172,281 180,966 188,900 175,026 13,874 7.34%
Electric Utility Tax 1,856,107 1,531,391 1,465,656 1,582,000 1,481,799 100,201 6.33%
Water Utility Tax 593,359 645,375 641,399 663,700 715,435 (51,735)-7.79%
Wastewater Utility Tax 846,487 943,024 966,956 919,200 985,115 (65,915)-7.17%
Solid Waste-Collect. Tax 232,475 252,217 313,765 325,200 338,077 (12,877)-3.96%
Solid Waste-Trans. Sta. Tax 648,448 717,310 684,060 551,200 728,983 (177,783)-32.25%
Stormwater Utility Tax 142,957 163,288 175,268 168,800 186,767 (17,967)-10.64%
Parking Tax 36,167 39,142 44,776 38,200 44,904 (6,704)-17.55%
Telephone Tax 388,528 420,400 369,286 394,400 367,559 26,841 6.81%
Leasehold Excise Tax 144,034 138,953 183,979 144,300 157,736 (13,436)-9.31%
Cable TV Franchise Fee 161,798 161,225 170,342 165,000 166,204 (1,204)-0.73%
Liquor Excise Tax/Liquor Profits 254,869 256,293 283,079 257,700 266,650 (8,950)-3.47%
Other General Fund Revenue 6,850,764 5,751,254 6,402,642 6,849,700 7,098,985 (249,285)-3.64%
TOTAL--General Fund $20,256,882 $18,970,063 $20,543,741 $20,126,500 $20,987,681 ($861,181)-4.28%
Variance from Prior Yr. - $$166,017 ($1,286,819)$1,573,678 ($443,940)
Variance from Prior Yr. - %0.83%-6.35%8.30%-2.16%
12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 Budget Budget
GENERAL FUND EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Salaries & Wages 9,878,340 8,758,479 8,844,697 9,286,600 9,051,068 235,532 2.54%
Personnel Benefits 3,927,724 3,657,950 3,618,261 3,826,500 3,662,326 164,174 4.29%
Supplies 628,423 565,756 690,439 775,000 756,888 18,112 2.34%
Services 3,418,970 3,595,687 3,715,344 3,604,400 3,635,682 (31,282)-0.87%
Intergov'tl. Svcs./Pmts.2,355,201 3,064,299 2,843,499 2,830,200 2,829,812 388 0.01%
Capital Outlay 11,675 9,694 17,327 24,800 11,375 13,425 54.13%
Other Financing Sources 62,782 40,567 26,956 500 9,007 (8,507)-1701.40%
TOTAL General Fund Expenditures $20,283,115 $19,692,432 $19,756,523 $20,348,000 $19,956,158 $391,842 1.93%
Variance from Prior Yr. - $$1,159,686 ($590,683)$64,091 ($199,635)
Variance from Prior Yr. - %6.06%-2.91%0.33%-1.01%
1 of 16May 5, 2020 L - 9
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Sales tax combined
2019 Budget
2019 Actual
Property Tax
2019 Budget
2019 Actual
Combined Utility
2019 Budget
2019 Actual
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 Combined Sales Tax --Budget vs. Actual
2019 Budget 2019 Actual
$0
$500,000
$1,000,000
$1,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 PROPERTY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 COMBINED UTILITY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
2 of 16May 5, 2020 L - 10
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
historical split
Electric Utility Tax
2019 Budget
2019 Actual
Potential additional loss
historical split
Water Utility Tax
2019 Budget
2019 Actual
historical split
Wastewater Utility Tax
2019 Budget
2019 Actual
$0
$50,000
$100,000
$150,000
$200,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 ELECTRIC UTILITY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WATER UTILITY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
-
20,000
40,000
60,000
80,000
100,000
120,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WASTEWATER UTILITY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
3 of 16May 5, 2020 L - 11
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
historical split
Solid Waste Collect
2019 Budget
2019 Actual
historical split
Solid Waste Transfer
2019 Budget
2019 Actual
Historical split
Telephone Tax
2019 Budget
2019 Actual
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 SOLID WASTE COLLECTIONS UTILITY
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 SOLID WASTE TRANSFER STATION UTILITY TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
($75,000)
($25,000)
$25,000
$75,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 TELEPHONE TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
4 of 16May 5, 2020 L - 12
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Council & City Manager Dept.12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 446,100 474,264 554,608 491,500 430,608 60,892 12.39%
Expenditure 836,808 1,031,185 909,677 836,500 802,196 34,304 4.10%
Net--Revenue less Expend.(390,708)(556,921)(355,069)(345,000)(371,588)
Variance from Prior Yr. - $($12,885)($166,213)$201,852 $16,519
Variance from Prior Yr. - %3.41%42.54%-36.24%-4.65%
Finance Department 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 15,478,653 15,477,966 16,533,436 15,652,700 16,373,646 (720,946)-4.61%
Expenditure 2,608,805 2,766,710 2,895,477 2,937,000 2,715,752 221,248 7.53%
Net--Revenue less Expend.12,869,848 12,711,256 13,637,959 12,715,700 13,657,894
Variance from Prior Yr. - $$346,709 ($158,592)$926,703 ($19,935)
Variance from Prior Yr. - %2.77%-1.23%7.29%-0.15%
Legal Department 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 300,424 326,002 289,397 415,100 412,196 2,904 0.70%
Expenditure 1,309,386 1,325,285 1,328,721 1,500,500 1,473,495 27,005 1.80%
Net--Revenue less Expend.(1,008,962)(999,283)(1,039,324)(1,085,400)(1,061,299)
Variance from Prior Yr. - $($136)$9,679 ($40,041)$21,975
Variance from Prior Yr. - %0.01%-0.96%4.01%-2.11%
Community & Economic Devel.12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 782,707 600,882 657,616 920,500 1,005,555 (85,055)-9.24%
Expenditure 844,318 771,258 757,482 894,200 895,305 (1,105)-0.12%
Net--Revenue less Expend.(61,611)(170,376)(99,866)26,300 110,250
Variance from Prior Yr. - $($239,334)($108,765)$70,510 ($210,116)
Variance from Prior Yr. - %-134.67%176.54%-41.38%210.40%
Police Department 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 661,844 689,148 749,683 757,300 735,093 22,207 2.93%
Expenditure 5,568,721 5,403,535 5,724,948 5,803,500 5,847,432 (43,932)-0.76%
Net--Revenue less Expend.(4,906,877)(4,714,387)(4,975,265)(5,046,200)(5,112,339)
Variance from Prior Yr. - $($585,258)$192,490 ($260,878)$137,074
Variance from Prior Yr. - %13.54%-3.92%5.53%-2.76%
Fire Department 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 185,590 103,194 109,117 142,900 178,942 (36,042)-25.22%
Expenditure 2,561,475 2,766,480 2,760,646 2,500,500 2,560,506 (60,006)-2.40%
Net--Revenue less Expend.(2,375,885)(2,663,286)(2,651,529)(2,357,600)(2,381,564)
Variance from Prior Yr. - $$66,141 ($287,401)$11,757 ($269,965)
Variance from Prior Yr. - %-2.71%12.10%-0.44%10.18%
GENERAL FUND REVENUES AND EXPENDITURES AT YEAR END 12/31/2019
5 of 16May 5, 2020 L - 13
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Public Works & Utilities 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,617,607 1,036,809 854,868 920,800 931,130 (10,330)-1.12%
Expenditure 3,198,467 2,146,449 1,926,960 2,291,200 2,211,770 79,430 3.47%
Net--Revenue less Expend.(1,580,860)(1,109,640)(1,072,092)(1,370,400)(1,280,640)
Variance from Prior Yr. - $($281,058)$471,220 $37,548 $208,548
Variance from Prior Yr. - %21.62%-29.81%-3.38%-19.45%
Parks & Recreation 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 783,957 761,798 794,620 825,700 920,511 (94,811)-11.48%
Expenditure 3,323,918 3,430,591 3,356,294 3,483,400 3,360,529 122,871 3.53%
Net--Revenue less Expend.(2,539,961)(2,668,793)(2,561,674)(2,657,700)(2,440,018)
Variance from Prior Yr. - $($397,415)($128,832)$107,119 ($121,656)
Variance from Prior Yr. - %18.55%5.07%-4.01%4.75%
Non-Departmental 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 0 0 396 0 0 0 N/A
Expenditure 31,217 50,975 161,515 322,700 89,173 233,527 72.37%
Net--Revenue less Expend.(31,217)(50,975)(161,119)(322,700)(89,173)
Variance from Prior Yr. - $$91,567 ($19,758)($110,144)($71,946)
Variance from Prior Yr. - %-74.58%63.29%216.07%44.65%
TOTAL -- General Fund 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 20,256,882 18,970,063 20,543,741 20,126,500 20,987,681 (861,181)-4.28%
Expenditure 20,283,115 19,692,432 19,756,523 20,348,000 19,956,158 391,842 1.93%
Net--Revenue less Expend.(26,233)(722,369)787,218 (221,500)1,031,523
Variance from Prior Yr. - $($993,669)($696,136)$1,509,587 ($244,305)
Variance from Prior Yr. - %-102.71%2653.67%-208.98%-31.03%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 GENERAL FUND REVENUE
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
6 of 16May 5, 2020 L - 14
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Lodging Tax Fund #101 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 707,235 735,875 833,472 649,800 818,505 (168,705)-25.96%
Expenditure 489,877 856,937 971,658 772,100 727,904 44,196 5.72%
Net--Revenue less Expend.217,358 (121,062)(138,186)(122,300)90,601
Variance from Prior Yr. - $$45,643 ($338,420)($17,124)($228,787)
Variance from Prior Yr. - %26.58%-155.70%14.14%165.56%
SPECIAL REVENUE FUNDS
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 GENERAL FUND EXPENDITURES
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
GENERAL FUND UNASSIGNED FUND BALANCE AT YEAR END
General Fund Unassigned Fund Balance % of General Fund Expenditures
7 of 16May 5, 2020 L - 15
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Street Fund #102 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,665,918 1,802,210 1,585,807 1,605,500 1,662,118 (56,618)-3.53%
Expenditure 1,622,476 2,133,570 1,747,358 1,614,500 1,571,528 42,972 2.66%
Net--Revenue less Expend.43,442 (331,360)(161,551)(9,000)90,590
Variance from Prior Yr. - $($369,888)($374,802)$169,809 ($252,141)
Variance from Prior Yr. - %-89.49%-862.76%-51.25%156.08%
R.E.E.T I Fund #105 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 237,197 344,657 478,068 254,900 386,310 (131,410)-51.55%
Expenditure 91,400 237,900 363,000 93,000 93,000 0 0.00%
Net--Revenue less Expend.145,797 106,757 115,068 161,900 293,310
Variance from Prior Yr. - $($65,836)($39,040)$8,311 ($178,242)
Variance from Prior Yr. - %-31.11%-26.78%7.78%-154.90%
PenCom Fund #107 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 2,843,960 2,877,493 3,091,107 3,001,500 2,961,031 40,469 1.35%
Expenditure 2,706,039 2,643,416 2,686,155 3,040,200 2,718,526 321,674 10.58%
Net--Revenue less Expend.137,921 234,077 404,952 (38,700)242,505
Variance from Prior Yr. - $$431,417 $96,156 $170,875 $162,447
Variance from Prior Yr. - %-146.99%69.72%73.00%40.12%
R.E.E.T. II Fund #160 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 238,255 341,177 481,242 249,500 388,317 (138,817)-55.64%
Expenditure 277,948 83,644 167,840 317,200 317,036 164 0.05%
Net--Revenue less Expend.(39,693)257,533 313,402 (67,700)71,281
Variance from Prior Yr. - $($278,850)$297,226 $55,869 $242,121
Variance from Prior Yr. - %-116.60%-748.81%21.69%77.26%
Business Improvement District 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue - 35,843 34,972 36,000 34,453 1,547 4.30%
Expenditure - 0 46,427 2,500 999 1,501 60.04%
Net--Revenue less Expend.- 35,843 (11,455)33,500 33,454
Variance from Prior Yr. - $$0 $35,843 ($47,298)($44,909)
Variance from Prior Yr. - %N/A N/A -131.96%392.05%
P.A. Housing Fund #172 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 100,328 255,938 776,934 793,600 52,325 741,275 93.41%
Expenditure 60,000 155,690 1,224,071 757,000 - 757,000 100.00%
Net--Revenue less Expend.40,328 100,248 (447,137)36,600 52,325
Variance from Prior Yr. - $$5,499 $59,920 ($547,385)($499,462)
Variance from Prior Yr. - %15.79%148.58%-546.03%111.70%
Code Compliance Fund #175 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2019 Actual $ Remaining % Remaining
Revenue - - 50,000 0 1,794 (1,794)-100.00%
Expenditure - - 0 18,000 12,000 6,000 33.33%
Net--Revenue less Expend.- - 50,000 (18,000)(10,206)
Variance from Prior Yr. - $$0 $0 $50,000 $60,206
Variance from Prior Yr. - %N/A N/A N/A 120.41%
8 of 16May 5, 2020 L - 16
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Percentage of overall budget
Lodging Tax Revenue
2019 Budget
2019 Actual
Percentage of overall budget
Motor Vehicle Excise Tax
2019 Budget
2019 Actual
REET Revenue Combined by Year
REET-1 Actual Revenue
REET-2 Actual Revenue
REET-1 Amend. #1
REET-2 Amend. #1
Combined Amend. #1
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
1 2 3 4 5 6 7 8 9 10 11 12
2019 LODGING TAX REVENUE
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
$0
$20,000
$40,000
$60,000
$80,000
$100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 MOTOR VEHICLE FUEL TAX
BUDGET vs. ACTUAL
2019 Budget 2019 Actual
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Budget
2019
Actual
REET I & REET II
COMBINED ACTUAL REVENUE
REET-1 Actual Revenue REET-2 Actual Revenue
9 of 16May 5, 2020 L - 17
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
2006 LTGO - Property Acquistion 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 63,563 64,452 303,608 9,700 39,524 (29,824)-307.46%
Expenditure 86,890 86,890 86,890 87,000 86,891 109 0.13%
Net--Revenue less Expend.(23,327)(22,438)216,718 (77,300)(47,367)
Variance from Prior Yr. - $($17,184)$889 $239,156 $264,085
Variance from Prior Yr. - %279.73%-3.81%-1065.85%121.86%
2014 LTGO - Solid Waste Landfill 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 344,430 346,499 347,081 602,000 609,528 (7,528)-1.25%
Expenditure 344,000 344,000 344,000 599,200 599,000 200 0.03%
Net--Revenue less Expend.430 2,499 3,081 2,800 10,528
Variance from Prior Yr. - $($52,839)$2,069 $582 ($7,447)
Variance from Prior Yr. - %-99.19%481.16%23.29%-241.71%
2015 LTGO - Refunding 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 22,402 235,923 234,071 232,300 232,465 (165)-0.07%
Expenditure 222,063 234,915 233,072 231,600 231,151 449 0.19%
Net--Revenue less Expend.0 (54,973)999 700 1,314
Variance from Prior Yr. - $($9,525)($54,973)$55,972 ($315)
Variance from Prior Yr. - %N/A N/A -101.82%-31.53%
Governmental Capital Fund 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 2,229,162 1,686,535 616,540 781,600 718,546 63,054 8.07%
Expenditure 1,551,060 1,368,461 1,760,653 966,000 241,503 724,497 75.00%
Net--Revenue less Expend.678,102 318,074 (1,144,113)(184,400)477,043
Variance from Prior Yr. - $$1,315,682 ($360,028)($1,462,187)($1,621,156)
Variance from Prior Yr. - %-206.36%-53.09%-459.70%141.70%
Transportation Benefit District 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 0 0 4,258,043 3,842,400 2,719,551 1,122,849 29.22%
Expenditure 0 0 3,714,487 2,564,400 1,651,711 912,689 35.59%
Net--Revenue less Expend.0 0 543,556 1,278,000 1,067,840
Variance from Prior Yr. - $$0 $0 $543,556 ($524,284)
Variance from Prior Yr. - %N/A N/A N/A N/A
Parks Capital Fund 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 6,429 37,622 20,988 9,300 26,301 (17,001)-182.81%
Expenditure 0 0 0 0 0 0 N/A
Net--Revenue less Expend.6,429 37,622 20,988 9,300 26,301
Variance from Prior Yr. - $$275 $31,193 ($16,634)($5,313)
Variance from Prior Yr. - %4.47%485.19%-44.21%-25.31%
GOVERNMENTAL CAPITAL PROJECT FUNDS
DEBT SERVICE FUNDS
10 of 16May 5, 2020 L - 18
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Electric Utility Fund #401 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 30,977,724 25,740,173 24,428,407 27,334,200 24,999,004 2,335,196 8.54%
Expenditure 29,905,540 22,525,744 21,367,989 31,111,000 25,793,745 5,317,255 17.09%
Net--Revenue less Expend.1,072,184 3,214,429 3,060,418 (3,776,800)(794,741)
Variance from Prior Yr. - $$1,879,722 $2,142,245 ($154,011)$3,855,159
Variance from Prior Yr. - %-232.77%199.80%-4.79%125.97%
ENTERPRISE FUNDS (UTILITY FUNDS)
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
2019 ELECTRIC FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Electric Revenue Budget Electric Actual Revenue
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 RESIDENTIAL ELECTRIC REVENUE
BUDGET vs. ACTUAL
Electric Residential Revenue Budget Electric Residential Actual Revenue
$0
$100,000
$200,000
$300,000
1 2 3 4 5 6 7 8 9 10 11 12
2019 INDUSTRIAL TRANSMISSION ELECTRIC REVENUE
BUDGET vs. ACTUAL
Industrial Transmission Revenue Budget
11 of 16May 5, 2020 L - 19
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Water Utility Fund #402 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 5,924,387 6,431,385 13,105,880 6,673,900 7,219,780 (545,880)-8.18%
Expenditure 6,262,773 6,429,847 6,833,545 7,126,600 6,750,731 375,869 5.27%
Net--Revenue less Expend.(338,386)1,538 6,272,335 (452,700)469,049
Variance from Prior Yr. - $$902,943 $339,924 $6,270,797 $5,803,286
Variance from Prior Yr. - %-72.74%-100.45%407724.12%92.52%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 ELECTRIC FUND TOTAL EXPENDITURES
BUDGET vs. ACTUAL
Electric Budget Electric Actual
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 BPA PURCHASED POWER
BUDGET vs. ACTUAL
BPA Purchased Power Budget
$0
$200,000
$400,000
$600,000
$800,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WATER FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
12 of 16May 5, 2020 L - 20
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Wastewater Utility Fund #403 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 6,588,596 7,125,255 7,296,742 7,032,300 7,488,828 (456,528)-6.49%
Expenditure 6,165,079 6,492,795 6,644,033 7,069,600 6,913,039 156,561 2.21%
Net--Revenue less Expend.423,517 632,460 652,709 (37,300)575,789
Variance from Prior Yr. - $$2,127,458 $208,943 $20,249 $76,920
Variance from Prior Yr. - %-124.86%49.34%3.20%11.78%
Water Budget Water Actual
-
100,000
200,000
300,000
400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WATER RESIDENTIAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
$0
$50,000
$100,000
$150,000
$200,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WATER COMMERCIAL REVENUE
BUDGET vs. ACTUAL
Water Budget
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 WATER FUND EXPENDITURES
BUDGET vs. ACTUAL
Water Budget Water Actual
13 of 16May 5, 2020 L - 21
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Solid Waste Utility Fund #404 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 11,421,852 14,288,111 12,157,517 11,619,100 12,681,908 (1,062,808)-9.15%
Expenditure 10,524,373 14,322,515 11,552,448 11,669,700 12,015,628 (345,928)-2.96%
Net--Revenue less Expend.897,479 (34,404)605,069 (50,600)666,280
Variance from Prior Yr. - $$675,526 ($931,883)$639,473 ($61,211)
Variance from Prior Yr. - %304.36%-103.83%-1858.72%-10.12%
Stormwater Utility Fund #406 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,773,480 2,041,103 2,206,543 2,155,900 2,342,072 (186,172)-8.64%
Expenditure 1,613,610 1,755,525 1,877,801 2,158,300 1,857,218 301,082 13.95%
Net--Revenue less Expend.159,870 285,578 328,742 (2,400)484,854
Variance from Prior Yr. - $$563,206 $125,708 $43,164 ($156,112)
Variance from Prior Yr. - %-139.64%78.63%15.11%-47.49%
Medic 1 Utility Fund #409 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,871,698 2,660,549 2,952,250 2,844,200 3,876,170 (1,031,970)-36.28%
Expenditure 2,001,042 2,584,509 2,733,521 2,919,200 2,901,655 17,545 0.60%
Net--Revenue less Expend.(129,344)76,040 218,729 (75,000)974,515
Variance from Prior Yr. - $($237,536)$205,384 $142,689 ($755,786)
Variance from Prior Yr. - %-219.55%-158.79%187.65%-345.54%
Harbor Clean-up Fund #413 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 694,822 1,046,862 815,499 2,230,000 908,611 1,321,389 59.26%
Expenditure 699,116 1,114,447 1,079,856 2,609,400 1,002,833 1,606,567 61.57%
Net--Revenue less Expend.(4,294)(67,585)(264,357)(379,400)(94,222)
Variance from Prior Yr. - $$131,793 ($63,291)($196,772)($170,135)
Variance from Prior Yr. - %-96.84%1473.94%291.15%64.36%
Conservation Utility Fund #421 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 733,554 850,208 628,588 537,400 338,125 199,275 37.08%
Expenditure 906,014 903,031 871,060 687,100 577,498 109,602 15.95%
Net--Revenue less Expend.(172,460)(52,823)(242,472)(149,700)(239,373)
Variance from Prior Yr. - $($194,791)$119,637 ($189,649)($3,099)
Variance from Prior Yr. - %-872.29%-69.37%359.03%1.28%
Electric Capital Fund #451 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,771,015 625,000 1,077,700 4,650,000 4,650,000 0 0.00%
Expenditure 361,723 161,764 434,037 665,800 288,458 377,342 56.67%
Net--Revenue less Expend.1,409,292 463,236 643,663 3,984,200 4,361,542
Variance from Prior Yr. - $$2,559,628 ($946,056)$180,427 ($3,717,879)
Variance from Prior Yr. - %-222.51%-67.13%38.95%-577.61%
UTILITY CAPITAL FUNDS (Includes transfers from Utility Funds )
14 of 16May 5, 2020 L - 22
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Water Capital Fund #452 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,140,660 400,000 596,000 562,000 562,000 0 0.00%
Expenditure 687 20,800 1,056,954 72,500 21,059 51,441 70.95%
Net--Revenue less Expend.1,139,973 379,200 (460,954)489,500 540,941
Variance from Prior Yr. - $$1,989,499 ($760,773)($840,154)($1,001,895)
Variance from Prior Yr. - %-234.19%-66.74%-221.56%N/A
Wastewater Capital Fund #453 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 495,000 400,000 600,000 783,500 783,500 0 0.00%
Expenditure 92,621 1,347,909 354,757 1,253,100 213,450 1,039,650 82.97%
Net--Revenue less Expend.402,379 (947,909)245,243 (469,600)570,050
Variance from Prior Yr. - $$707,697 ($1,350,288)$1,193,152 ($324,807)
Variance from Prior Yr. - %-231.79%-335.58%-125.87%-132.44%
Solid Waste Capital Fund #454 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 666,478 1,110,222 1,096,848 1,224,300 1,366,294 (141,994)-11.60%
Expenditure 3,201,088 681,975 814,617 1,432,500 1,250,837 181,663 12.68%
Net--Revenue less Expend.(2,534,610)428,247 282,231 (208,200)115,457
Variance from Prior Yr. - $$6,275,942 $2,962,857 ($146,016)$166,774
Variance from Prior Yr. - %-71.23%-116.90%-34.10%59.09%
Stormwater Capital Fund #456 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 237,000 400,000 485,000 900,000 400,000 500,000 55.56%
Expenditure 0 0 349,404 48,600 25,408 23,192 47.72%
Net--Revenue less Expend.237,000 400,000 135,596 851,400 374,592
Variance from Prior Yr. - $($238,896)$163,000 ($264,404)($238,996)
Variance from Prior Yr. - %-50.20%68.78%-66.10%-176.26%
CSO Capital Fund #463 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 4,832,076 2,309,629 2,372,822 2,331,900 2,407,169 (75,269)-3.23%
Expenditure 9,277,212 2,060,291 2,319,969 2,305,300 2,294,673 10,627 0.46%
Net--Revenue less Expend.(4,445,136)249,338 52,853 26,600 112,496
Variance from Prior Yr. - $($4,515,860)$4,694,474 ($196,485)($59,643)
Variance from Prior Yr. - %-6385.19%-105.61%-78.80%-112.85%
Equipment Services Fund #501 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,626,206 1,878,099 1,896,255 1,702,400 1,926,067 (223,667)-13.14%
Expenditure 1,495,577 1,928,823 1,846,942 1,909,600 1,633,451 276,149 14.46%
Net--Revenue less Expend.130,629 (50,724)49,313 (207,200)292,616
Variance from Prior Yr. - $$1,003,409 ($181,353)$100,037 ($243,303)
Variance from Prior Yr. - %-114.97%-138.83%-197.22%-493.39%
INTERNAL SERVICE FUNDS
15 of 16May 5, 2020 L - 23
CITY of PORT ANGELES
Q4-2019 Budget Status Report - Data & Graph Attachment
Information Technology Fund #502 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,460,792 2,682,246 1,998,824 1,864,100 1,761,212 102,888 5.52%
Expenditure 1,736,742 2,623,576 1,721,638 2,009,900 1,640,926 606,762 30.19%
Net--Revenue less Expend.(275,950)58,670 277,186 (145,800)120,286
Variance from Prior Yr. - $$565,452 $334,620 $218,516 $156,900
Variance from Prior Yr. - %-67.20%-121.26%372.45%56.60%
Self-Insurance Fund #503 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 5,655,032 5,454,754 5,488,594 5,532,700 5,473,634 59,066 1.07%
Expenditure 5,580,507 5,388,237 5,669,237 5,761,700 5,687,997 73,703 1.28%
Net--Revenue less Expend.74,525 66,517 (180,643)(229,000)(214,363)
Variance from Prior Yr. - $$100,835 ($8,008)($247,160)$33,720
Variance from Prior Yr. - %-383.26%-10.75%-371.57%-18.67%
Cemetery Endowment Fund #601 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 1,460 3,985 6,296 5,200 12,004 (6,804)-130.85%
Expenditure - - - - - - N/A
Net--Revenue less Expend.1,460 3,985 6,296 5,200 12,004
Variance from Prior Yr. - $($2,429)$2,525 $2,311 ($5,708)
Variance from Prior Yr. - %-62.46%172.95%57.99%-90.66%
Firemen's Pension Fund #602 12/31/2016 12/31/2017 12/31/2018 2019 Budget 12/31/2019 $ Remaining % Remaining
Revenue 57,023 95,687 8,746 15,000 90,590 (75,590)-503.93%
Expenditure 104,656 122,665 140,885 139,300 96,269 43,031 30.89%
Net--Revenue less Expend.(47,633)(26,978)(132,139)(124,300)(5,679)
Variance from Prior Yr. - $$15,836 $20,655 ($105,161)($126,460)
Variance from Prior Yr. - %-24.95%-43.36%389.80%95.70%
PERMANENT AND TRUST FUNDS
16 of 16May 5, 2020 L - 24
FINANCE
WORKING
TOGETHER
WITH
COUNCIL
MARCH 17, 2020
1
May 5, 2020 L - 25
YEARLY MAJOR FINANCIAL ITEMS
Finance Working Together with Council | March 17, 2020
▪2019 Comprehensive Annual Financial Report
(CAFR) & 2019 Audit by the State Auditors Office
▪2021-2026 Capital Improvement Plan &
Transportation Improvement Plan
▪2021 Budget
▪2020 Budget Amendments
▪Utility Rate Setting
▪Long Range Financial Plan
Slide 2
There are several major items that occur each year in the Finance Department. Each
one of these items requires Council consideration, input and/or approval. These
items include the CAFR, the CFP & TIP, the Budget, Quarterly Budget Amendments,
setting utility rates and the long-range financial plan updates. This is a high level
overview with more focus on items that will not be discussed in more detail later in
the year.
2
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COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR)
▪Audit of the 2019 Financials by the State Auditors
Office
▪Auditors are on-site April through June
▪Implementation of new Governmental
Accounting Standards
▪May include changes to policies and procedures
▪Full scope audit includes Accountability,
Financial statements and Grant compliance.
Finance Working Together with Council | March 17, 2020 Slide 3
The City’s audit works in conjunction with the CAFR. The audit is split up into different
sections including financials, accountability and grant compliance. Each year the
Governmental Accounting Standards Board (GASB) issues new requirements and
regulations for reporting financials. In addition to performing a full scale audit of the
City’s financials, the Auditors will determine whether the City has implemented these
new standards correctly and updated policies for best practices. The total year-end
and audit process takes about six months to complete, of which about two and half
months is scheduled for the auditors to be on -site.
3
May 5, 2020 L - 27
Slide 4
COMPREHENSIVE
ANNUAL
FINANCIAL
REPORT (CAFR)
Finance Working Together with Council | March 17, 2020
Washington State
Auditors Office (SAO)
sao.wa.gov
Included in Washington
State’s Constitution in
1889.
Washington State’s Constitution includes a provision that a state auditors office will
perform audits of all municipalities and districts. This graphic shows the audit
process. Auditors will use city documents, including Council meeting agendas and
minutes, to determine the focus areas of the audit. Sometimes these determinations
can be the result of a “hot line” item reported to the SAO by a concerned citizen or
employee. Auditors will then collect data, including financial back-up, calculation
spreadsheets, approved resolutions and ordinances, policies and procedures, and
one-on-one interviews with any of the following individuals: employees, directors and
City Council (As part of the audit process the Audit Lead, the Finance Director, the
City Manager and the Mayor will all complete a risk interview). Auditors will also
physically check inventories, assets and facilities for compliance. Once all analysis is
complete a report will be issued showing the result of the audit. Any findings issued
in the report are items that must be addressed by the City, recommendations will be
made on ways the City can address these findings. Auditors will also make
suggestions on ways the City could improve a process for efficiencies or to better
report items, these are called “exit items”.
4
May 5, 2020 L - 28
COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR)
▪Auditors will ensure:
▪Spending has not exceeded budget authority
▪Policies and code have been followed
▪Procedures have been outlined and approved
for implementation of policies
▪To help prevent any fraudulent or malicious
activities from occurring
▪Internal controls are sound –including no
conflicts of interest.
Finance Working Together with Council | March 17, 2020 Slide 5
The SAO does not solely look at city finances. Internal controls within all
departments, and inefficiencies that cost the city resources in either funds or staff
time are evaluated as well. These are items that effect all employees and
departments, including the City Council.
5
May 5, 2020 L - 29
COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR)
▪Auditors will speak with the Mayor and all
Councilmembers are invited to the Entrance and
Exit Conference
▪Submit document to Government Finance
Officers Association (GFOA) for CAFR award
consideration.
Finance Working Together with Council | March 17, 2020 Slide 6
Entrance and Exit conferences are open to all Council members and staff that wish to
attend. The Entrance conference will highlight the purpose of the audit and the areas
that have been selected for a more detailed analysis during the audit. The Exit
conference will be used to go over the results of the audit. Auditors will also answer
questions during these sessions. Once the audit is complete the City can submit the
CAFR to the GFOA for an award consideration. The CAFR must be filed to the GFOA by
the 30th of June to be eligible for this consideration.
6
May 5, 2020 L - 30
COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR)
Finance Working Together with Council | March 17, 2020 Slide 7
1/1 1/10 1/20 2/1 2/10 2/20 3/1 3/10 3/20 4/1 4/10 4/20 5/1 5/10 5/20 6/1 6/10 6/20 6/30
COMPREHENSIVE ANNUAL FINANCIAL REPORT & SAO AUDIT TIMELINE
FINANCE PREPARES FINANCIALS, IMPLEMENTS STANDARDS
SAO AUDITORS ON-SITE
CAFR FILED
ENTRANCE
CONFERENCE
EXIT
CONFERENCE
This chart highlights a high-level overview of the CAFR and audit process. Dates with
a star indicate Council involvement with a description of the event.
7
May 5, 2020 L - 31
2021 –2026 CAPITAL FACILITES PLAN &
TRANSPORTATION IMPROVEMENT PLAN
(CFP/TIP)
Accomplishes:
▪Adequate public facilities that serve existing and
future infrastructure
▪Reduces the cost of new development with
public facilities
▪Assures facilities will be in place when
development occurs
Finance Working Together with Council | March 17, 2020 Slide 8
The CFP/TIP is required to be updated once a year for grant eligibility and state
assistance of projects. The TIP must be filed with the State by June 30 th each year.
8
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2021 –2026 CAPITAL FACILITES PLAN &
TRANSPORTATION IMPROVEMENT PLAN
▪6-year project planning and budget
▪Utilities, Governmental and vehicle purchases
▪Unable to use funding for REET until CFP is
approved
▪Allows leverage to other funding sources; such
as grants.
▪Linked to Comprehensive Plan
▪Growth Management Act requires a Capital
Facilities Plan element
Finance Working Together with Council | March 17, 2020 Slide 9
The CFP/TIP is required to be a minimum 6 year planning document. Many grants
require a project to be listed in the CFP for eligibility. REET funds cannot be used on a
project that is not in the CFP and REET funds cannot be transferred until the CFP/TIP
has been approved.
9
May 5, 2020 L - 33
Finance Working Together with Council | March 17, 2020
2021 –2026 CAPITAL FACILITES PLAN &
TRANSPORTATION IMPROVEMENT PLAN
▪Utilizes Council goals and plans
▪Council has the ability to give priority ranking to
projects related to goals or specific plans
▪Staff recommended ranking can be changed
▪A 6-year outlook on asset management.
▪Approved projects are averaged and included in
the rates for each utility. Projects are averaged
over a life-cycle to keep rates consistent and
stable.
Slide 10
The CFP provides a “snap shot” of upcoming capital projects and infrastructure need.
Staff ranks projects based on need, criticality and Council Direction. Once the CFP is
approved projects can begin to move forward and the budget will be amended to tie
to the CFP/TIP.
10
May 5, 2020 L - 34
2021 –2026 CFP & TIP
Finance Working Together with Council | March 17, 2020 Slide 11
Determine
Assets
•Estimate Lifecycles
•Infrastructure needs
Establish
Project
Scope
•Funds needed
•Grants available
•Risk
•Priority
Design and
Construction
•Engineer’s Design
•Determine if a
consultant is needed
•Send project to bid
•Complete
construction
The CFP process starts with determining City asset needs, lifecycles, current costs for
replacement and future projected costs to build into the COSA. The CFP determines
the scope, priority and risk of all projects. Once funding, scope and prioritization have
been approved by City Council projects can begin to be implemented. Finance and
the City Manager work closely with Public Works, Parks and Recreation, Community
and Economic Development, Police and Fire during this process to ensure accuracy
and appropriation of funds.
11
May 5, 2020 L - 35
2021 –2026 CAPITAL FACILITES PLAN &
TRANSPORTATION IMPROVEMENT PLAN
Finance Working Together with Council | March 17, 2020 Slide 12
1/20 2/1 2/10 2/20 3/1 3/10 3/20 4/1 4/10 4/20 5/1 5/10 5/20 6/1 6/10 6/20 6/30
DEPARTMENTAL REVIEW & ENTRY
MEETINGS WITH CM
DOCUMENT
DISTRIBUTED
APPROVAL BY
JUNE 30TH
CFP/TIP
WORKSESSION
DOC.
REVIEW,
WORKSESSION &
ADOPTION
This chart highlights a high-level overview of the CFP/TIP process. Dates with a star
indicate Council involvement and a description of the event.
12
May 5, 2020 L - 36
2021 BUDGET
▪RCW 35A
▪There must be several Public Hearings prior to
the adoption of the budget, including a public
hearing specifically to hear comments regarding
an increase to the property tax levy as well as
revenue sources
▪The Budget must be balanced
▪If the budget is not approved there is no
spending authority
Finance Working Together with Council | March 17, 2020 Slide 13
RCW requires all entities to have an approved budget. The City’s budget is currently
annual, January 1 to December 31. The RCW specifies a Public Hearing is required for
Property tax levy increases, revenues sources and as well as a reasonable number of
public hearings for the budget occur. The City currently conducts a minimum of 5
Public Hearings regarding the next year’s Budget. It also states the budget must be
balanced to be adopted. If the next year’s budget is not approved prior to the last day
of the budget cycle no spending can occur until a balanced budget has been
approved.
13
May 5, 2020 L - 37
Finance Working Together with Council | March 17, 2020
2021 BUDGET
▪Policy document that gives city staff the authority
to obligate funds
▪Requires Council approval by ordinance
▪Once approved, items included in the budget can
be acted on without Council approval –including
COLA increases (contracts are still required to
be approved by Council)
▪Sets the direction of the City for the next year
▪The items included in the Budget are what
determine service levels
Slide 14
The budget process is one of the most significant tools Council can use to set
expectations for the coming year. The budget is what sets the spending authority for
all programs, services, projects, maintenance and staffing levels, making the budget
one of the most important documents approved each year. Without budget authority
City work cannot move forward.
14
May 5, 2020 L - 38
2021 BUDGET
▪Budget sets funding authority for all programs,
services, priorities and projects.
▪The items included in the Budget should align
with the approved Comprehensive Plan, the
Strategic Plan, the Long-Range Financial Plan,
CFP/TIP and Council priorities.
▪Tax dollars are limited and often define the
budget realities.
Finance Working Together with Council | March 17, 2020 Slide 15
The budget is approved on a fund authority basis, meaning each fund is approved
individually. Each fund has its own specific revenue sources that cannot be mixed
with other funds or used for purposes other than what they were collected for. The
only exception is the General Fund. Sales, property and utility tax can be used for any
purpose. Because there are limited resources prioritization of services and changes
by Council is essential.
15
May 5, 2020 L - 39
2021 BUDGET
Finance Working Together with Council | March 17, 2020 Slide 16
3/15 4/1 4/15 4/28 5/1 5/10 5/26 6/5 6/10 6/20 7/1 7/10 7/20 8/1 8/10 8/20 9/1 9/10 9/20 10/1 10/9 10/13 10/20 11/3 11/10 11/17 12/1
2021 BUDGET TIMELINE
PERSONNEL BUDGET
DEPARTMENT BUDGET ENTRY
FINANCE BUDGET ENTRY
BUDGET MEETINGS
CITY MANAGER REVIEW
COUNCIL
BUDGET
GOALS
WORK
SESSION
BUDGET
DOC.
POSTED &
REVIEWED
REVENUE
SOURCES
PUBLIC
HEARING
2021
BUDGET
WORK
SESSION
PROPERTY
TAX PUBLIC
HEARINGS
2021
BUDGET
PUBLIC
HEARINGS
&
ADOPTION
LONG
RANGE
FINAN.
PLAN
WORK
SESSION
This chart highlights a high-level overview of the Budget process. Dates with a star
indicate Council involvement and a description of the event. The budget process for
Council is October to December, but for City staff it is almost year-round.
16
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2020 BUDGET AMENDMENTS
Finance Working Together with Council | March 17, 2020 Slide 17
1st Amend.
March/Apr.
•Capital
items
carrying
from
previous
year
•Clean-up
items
2nd Amend
July/Aug.
•Updates
based on
the
approved
CFP/TIP
•Council
approved
items
•Grants
3rd Amend.
Nov./Dec.
•End of year
items
•Movement
of capital
items that
have not
been
started to
the new
year
The Budget is an evolving document throughout the year. Budget items are forecasts
entered 6-12 months prior to implementation and as a result will at times need to be
updated. The budget is amended 3-4 times a year. The majority of items on
amendments have been approved throughout the year by Council. Amendments
reflect these changes and ensure budget authority is not exceeded.
17
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2020 BUDGET AMENDMENTS
Finance Working Together with Council | March 17, 2020 Slide 18
▪Budget amendments require a super-majority (5
or more) of Council for approval because they
involve changes to City fund balances and
revenue.
▪A public hearing is not required for a budget
amendment.
If the budget authority is exceeded at the end of the year the SAO will investigate the
cause and determine and action during the City’s audit.
18
May 5, 2020 L - 42
UTILITY RATE SETTING
Slide 19Finance Working Together with Council | March 17, 2020
Fixed
costs
Items required to
supply servicesVariable
Costs
Meter
size
Items that could
change based
on customer
Operating
expenses
–
including
personnel
Capital
costsUsage
Council approved methodologies
will be used to set utility rates.
Methodologies are based on
fairness and equity. Meaning
customers pay for utilities based
on the infrastructure needed to
supply services and usage.
Council recently finished a full and thorough review of the City’s utility rate setting
methodologies. Moving forward these methodologies will be used to provide rate
setting recommendations to Council.
19
May 5, 2020 L - 43
UTILITY RATE SETTING
Finance Working Together with Council | March 17, 2020 Slide 20
▪Utility rates set the revenues for the utility budgets.
▪Every effort is made to ensure rates are as
affordable as possible by heavily scrutinizing the
budget for efficiencies.
▪Rate changes must be approved by Council.
▪In some cases must be approved on a timeline.
▪Rates for approval will be brought to Council in
September
Certain utilities are required to give up to a 75 day notification to the State prior to
rate changes.
20
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LONG-RANGE FINANCIAL PLAN
Finance Working Together with Council | March 17, 2020 Slide 21
▪Combines forecasting with strategy
▪Allows improved decision making for fiscal
discipline while delivering essential community
services
▪Guides policies and program decisions by using
past, present and projected future financial
conditions
The long-range financial plan is about more than dollars. Each departments current
and future needs are assessed to ensure the City is providing adequate services and
any new programs or services can be supported in a sustainable manner.
21
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LONG-RANGE FINANCIAL PLAN
Finance Working Together with Council | March 17, 2020 Slide 22
▪Defines assumptions and methodologies as well
as fundamental issues that impact the forecast
▪Identifies future revenue and expenditure trends
that will have an impact on the goals, plans or
services of the City
▪Will look at Financial Policies, procedures and
code to determine they are aligned with LRFP
expectations.
22
May 5, 2020 L - 46
LONG-RANGE FINANCIAL PLAN
Finance Working Together with Council | March 17, 2020 Slide 23
Two
Forecasting
Styles
Less Risk, Underestimate
revenues, build contingencies for
expenses
Higher Risk, Revenues & Expenses
forecast as accurately as possible,
Easier to balance the budget
Conservative
Objective
Currently the City forecasts using a conservative approach to ensure that if economic
shifts occur we are prepared.
23
May 5, 2020 L - 47
LONG-RANGE FINANCIAL PLAN
Finance Working Together with Council | March 17, 2020 Slide 24
LRFP
Considerations
Laws Service
Standards
Technology
Strategic
Plan
Comp.
PlanEconomics
Financial
Trends
City Code
City
Policies
When developing the LRFP many factors are considered to ensure sustainability,
continuity and success.
24
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LONG-RANGE FINANCIAL PLAN
Finance Working Together with Council | March 17, 2020 Slide 25
▪Should be periodically reviewed
▪The 2020-2026 Long-Range Financial Plan will
be presented to Council in 2020
▪Council guides and approves the Long-Range
Financial Plan for Staff implementation based on
their vision of the City and fiscal realities.
25
May 5, 2020 L - 49
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 26
Governmental accounting is not the same as the
private sector
▪Accounting standards utilize the Budget and
Accounting Reporting System (BARS) to
categorize and report revenues and expenses
▪Revenues collected in each fund cannot be used
in any other fund, with the exception of the
General Fund.
Municipal accounting procedures differ greatly from other regular accounting
practices. Funds must be grouped into categories as described in the BARS system,
revenues must be used for the purposes collected and the expenditures occurring as
a result of these revenues must be tracked in accordance. Revenues collected in each
fund must be used within that fund with the exception of the General Fund. For
example, if the electric utility has a high fund balance and the stormwater utility has a
low fund balance, the electric utility cannot transfer funds to the stormwater utility to
increase the fund balance to policy requirements. However, Council could authorize
the General Fund to transfer excess funds to the stormwater utility provided the
excess revenue was not collected for a specific source. For example tax revenue
received for criminal justice must be used by the Police Department. Property, Sales
and Utility tax are all sources of revenue that do not have expenditure requirements.
The best practice is to make funds self-sustaining.
26
May 5, 2020 L - 50
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 27
▪Best practices and implementation requirements
are set by Government Finance Officers
Association (GFOA), Washington Finance Officers
Association (WFOA) and Governmental
Accounting Standards Board (GASB)
▪Finance is interconnected in all parts of City
activities
Every program, project, purchase and payment reaches finance at some point. Not
only does Finance support all departments, we ensure compliance, internal controls,
regulations and guidelines are met. This requires constant coordination and
communication with other departments and would not be possible without their
help.
27
May 5, 2020 L - 51
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 28
There are some excellent resources to seek
financial information
▪Municipal Research and Services Center (MRSC)
▪Government Finance Officer’s Association
(GFOA)
▪Washington Finance Officer’s Association
(WFOA)
28
May 5, 2020 L - 52
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 29
APRIL
▪Long-Range Financial Plan
Worksession
▪State Auditors on-site
▪First Budget amendment
The following slides show the items that will be presented to Council for
collaboration or approval by month.
29
May 5, 2020 L - 53
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 30
MAY
▪Capital Facilities Plan &
Transportation Improvement
Plan Document for Review
▪CFP/TIP Worksession
30
May 5, 2020 L - 54
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 31
JUNE
▪Budget goals worksession
▪Approval of the CFP/TIP
▪Completion of City Audit and
filing of CAFR
31
May 5, 2020 L - 55
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 32
JULY
▪Update the Financial Policies
32
May 5, 2020 L - 56
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 33
AUGUST
▪Worksession on utility rates
to be set for the new year
▪Second Budget amendment
33
May 5, 2020 L - 57
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 34
SEPT.
▪Adoption of utility rates
34
May 5, 2020 L - 58
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 35
OCTOBER
▪Budget document distributed
for review
▪Revenue Sources public
hearing
▪Budget Worksession
35
May 5, 2020 L - 59
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 36
NOV.
▪Property tax public hearings
and levy change
▪Additional Budget
worksessions if needed
▪First Budget worksession
36
May 5, 2020 L - 60
FINANCE OVERVIEW
Finance Working Together with Council | March 17, 2020 Slide 37
DEC.
▪Second Budget public hearing
and budget adoption
▪Final Budget Amendment
37
May 5, 2020 L - 61
Finance Working Together with Council | March 17, 2020 Slide 38
QUESTIONS
38
May 5, 2020 L - 62
PUBLIC WORKS CONTRACT STATUS REPORT
January 2020 / April 2020
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000
PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS
ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT
(QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE) CONTRACTOR
OR VENDOR
CONTRACT/
PO #
DESCRIPTION DATE AWARDED AMOUNT
*Delhur Industries, Inc. CON-2020-06 Golf Course Rd. Water
Main Excavation
February 12, 2020 $24,000
Rotational Molding PO#56004 300 Gallon Garbage
Containers
April 15, 2020 $13,810.80
*Limited Public Works Process
PROJECT TITLE
ORIGINAL
BUDGET
(Construction)
ORIGINAL
CONTRACT
AMOUNT
PRIOR
CHANGE
ORDERS
JAN. TO APR.
CHANGE
ORDERS
CONTRACT
+
REVISED
AMOUNTS
CON-2019-18 (TR0519/PK0418)
Peabody Street Sidewalk Repair &
Civic Field ADA Access
Improvements
$195,000 $172,390 $0.00 $0.00 $172,390
CON-2020-01 2020 Pavement
Repairs $359,550 $359,550 $0.00 $0.00 $359,550
CON-2019-41 (WW0618) 4TH &
5TH Sewer Line Replacement $300,000 $171,150.32 $0.00 $0.00 $170,363.06
CON-2019-32 (CL0916)
Laurel Substation Electrical
Switchgear Upgrades
$500,000 $278,054.60 $0.00 $0.00 $278,054.60
May 5, 2020 L - 63
COUNCIL REPORT
May 5, 2020
I attended the Shore Aquatic Center Board meeting on April 28
Construction has started again and a lot of work is going on inside the facility.
Painting has resumed, mud is being applied to drywall, tile is being placed in the
locker rooms and on the east side of the building there is mechanical, electrical
and plumbing continuing to make good strides. If we can get a 3-day period of dry
weather, the roof can be completed. It appears we may have that window over
the next few days.
So, with all that said, the hope is to have the facility open in the fall for the
beginning of swimming season. The General Contractor’s job foreman is the
designated COVID19 site inspector and is making sure all workers are complying
with the regulations for construction sites.
That is the only meeting I have attended since the last council meeting.
I was not able to attend the SWAC meeting.
Thank you
Charlie McCaughan