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Home My WebLink AboutCouncil Packet 08/18/2020August 18, 2020 Port Angeles City Council Meeting Page 1 AUGUST 18, 2020 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – A closed Executive Session, under authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Proclamation in Honor of the 100th Anniversary of the 19th Amendment to the United States Constitution 2. Port Angeles Police Department Employee Recognition C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an Written public comment can be submitted to: council@cityofpa.us, comments will not be read aloud but will be made a part of the record. To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be provided to Council. These messages will be made a part of the record. Comments should be received by 2:00 pm. Tuesday, August 18, 2020. To call in and provide oral public comment through a telephone line during the public meeting, call 425-636-9666 and use the access code: 790229. This code is valid for the August 18 meeting only. This information can all be found on the City’s website at www.cityofpa.us Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts taken from the Council Rules of Procedure Section 12 August 18, 2020 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial, and City Council may choose to seek public opinion through the public hearing process. D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda | Approve 1. City Council Minutes of August 4, 2020 / Approve ....................................................................................................... E-1 2. Expenditure Report: From July 28, 2020 to August 7, 2020 in the amount of $2,605,866.29 / Approve ........................ E-5 3. 2020 Landfill Beach Nourishment Contract / Approve and authorize the City Manager to award and sign a construction contract with 2 Grade LLC in the amount of $46,778.56 / Approve ............................................................................... E-21 4. Decant Facility Property Purchase / Approve the purchase of the Palzer Property in the amount of $34,500 and authorize the City Manager to enter into a Purchase and Sale Agreement to acquire the property / Approve .............................. E-22 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None G. Ordinances Not Requiring Council Public Hearings 1. 2020 Budget Amendment #2 / Conduct 2nd Reading / Adopt Ordinance ...................................................................... G-1 H. Resolutions Not Requiring Council Public Hearings 1. TR-0209 Race Street Recreation Conservation Office Grant Application / Pass Resolution .......................................... H-1 2. Resolution Authorizing the Redemption of the 2010 Electric Revenue Bonds Prior to Maturity / Pass Resolution ...... H-4 I. Other Considerations 1. 2020/2021 School Year / Presentation by Clallam County Health Officer Dr. Unthank and Port Angeles School Superintendent Marty Brewer 2. Approval of the Interlocal Agreement with Clallam County to Receive CARES Funding for the COVID-19 Utility, Rental and Mortgage Relief Program / Approve ......................................................................................................................... I-1 J. Contracts & Purchasing ............................................................................................................................................... None K. Council Reports L. Information City Manager Reports: 1. Public Works and Utilities Construction Report ............................................................................................................. L-1 2. Public Works and Utilities Consultant Report ................................................................................................................. L-2 3. July Building Report ........................................................................................................................................................ L-19 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an Written public comment can be submitted to: council@cityofpa.us, comments will not be read aloud but will be made a part of the record. To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be provided to Council. These messages will be made a part of the record. Comments should be received by 2:00 pm. Tuesday, August 18, 2020. To call in and provide oral public comment through a telephone line during the public meeting, call 425-636-9666 and use the access code: 790229. This code is valid for the August 18 meeting only. This information can all be found on the City’s website at www.cityofpa.us Adjournment CITY COUNCIL MEETING Port Angeles, Washington August 4, 2020 CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from Attorney William Bloor, Mayor Dexter announced the need for a closed Executive Session, under authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel Council moved to a separate virtual meeting for approximately 30 minutes. The Executive Session convened at 5:31 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:01 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, K. Dubuc, B. Smith, A. Brekke, T. Hunter, and S. Carrizosa. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Carolyn Wilcox, city resident, spoke in favor of Council making changes to the Public Safety Advisory Board. Therese Stokan, Neah Bay resident and employed at a Port Angeles health clinic, spoke in favor of Council making changes to the Public Safety Advisory Board. Helen Lovejoy, city resident, spoke in favor of Council making changes to the Public Safety Advisory Board. Carlos Sartoreo, residing outside the city, spoke in favor of Council making changes to the Public Safety Advisory Board. Susan Hilgren, spoke in favor of Council making changes to the Publi c Safety Advisory Board. Ingrid Carmean, spoke in favor of Council making changes to the Public Safety Advisory Board. Erik Lesch, city resident, spoke in favor of Council making changes to the Public Safety Advisory Board. E - 1August 18, 2020 PORT ANGELES CITY COUNCIL MEETING – August 4, 2020 Page 2 of 4 Ron Peregrin, residing outside the city, spoke in opposition of Council creating a citizen oversite committee. Tera Dumer, spoke in favor of Council making changes to the Public Safety Advisory Board. Rachel Storck, city resident, spoke in favor of Council making changes to the Public Safety Advisory Board. Christina Holsch, residing outside the city, spoke in favor of Council making changes to the Public Safety Advisory Board. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West shared the late item COVID- 19 Utility, Rental and Mortgage Relief Program Extension & Accounts Receivable Interest Waiver as item H-2 on the agenda. Council member Meyer asked that Council consider having a discussion on holding a joint meeting with the Port Angeles School District and the County Health Officer to discuss the reopening of schools in the fall. Hearing consensus from the Council, the Mayor added the item to Other Consideration as item I-2. PUBLIC HEARINGS 1. Public Hearing for the Electric Utility 2020 Resource Plan Director of Public Works and Utilities Thomas Hunter spoke to the proposed plan. The Mayor opened the public hearing, hearing no comments, the Mayor closed the public he aring at 6:34 p.m. Council discussion followed. It was moved by Schromen-Wawrin and seconded by French to: Approve and adopt the proposed Electric Utility 2020 Resource Plan. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. CONSENT AGENDA It was moved by French and seconded by Schromen-Wawrin to approve the Consent Agenda to include: 1. City Council Minutes of July 21, 2020 / Approve 2. Expenditure Report: From July 11, 2020 to July 27, 2020 in the amount of $1,660,269.11 / Approve 3. Emergency Generator Maintenance Contract / Approve and award a contract with Legacy Power, for the 2020 Emergency Generator Maintenance and Load Test, in the amount of $56,734.84, including applicable taxes and to authorize the City Manager to sign and to make minor modifications to the contract if necessary. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. 2020 Budget Amendment #2 Finance Director Sarina Carrizosa spoke to the item and turned the matter over to Manager West who provided a summary of the agenda item. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington amending the 2020 budget and funds. Council discussion followed. The Mayor continued the matter to the August 16 meeting. E - 2August 18, 2020 PORT ANGELES CITY COUNCIL MEETING – August 4, 2020 Page 3 of 4 RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Youth Athletic Facility Grant Applications Director of Parks and Recreation Corey Delikat provided background on the two applications and spoke about each of the projects. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO. 18-20 This resolution of the City Council of the City of Port Angeles authorizing the submittal of two Youth Athletic Field applications for grant assistance from the Recreation and Conservation Office. It was moved by Schromen-Wawrin and seconded by French to: Pass the resolution as read. After a roll call vote the motion carried 6-1 with Meyer opposed. 2. Late Item - COVID- 19 Utility, Rental and Mortgage Relief Program Extension & Accounts Receivable Interest Waiver Manager West provided background on the item. Council discussion followed. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO. 19-20 A resolution of the City Council of the City of Port Angeles, Washington, authorizing and approving the continuation of certain financial assistance programs intended to provide relief for hardships created by the CoVID -19 pandemic. It was moved by French and seconded by McCaughan to: Pass the resolution as read. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. The Mayor recessed the meeting for a break at 7:20 p.m. The meeting reconvened at 7:25 p.m. OTHER CONSIDERATIONS 1. Public Safety Advisory Board Manager West provided background on the Board, and invited Fire Chief Ken Dubuc and Police Chief Brian Smith to speak about the Board and how they have assisted both the Fire and Police Departments. It was moved by French and seconded by Carr. After amendment, the final motion passed: Ask staff to draft an ordinance to be brought back to the Council that: Adds two positions to the Public Safety Advisory Board for an enrolled Tribal member; Adds a position to the Public Safety Advisory Board for a resident who has experienced homelessness or a chemical use disorder, or someone who has worked with people that have experienced homelessness or a chemi cal use disorder; Codify the process for appointing future Public Safety Advisory Board members, including potential term limits ; Requires future Public Safety Advisory Board voting members not be City employees ; Requires that future Public Safety Advisory Board terms be staggered. Council discussion followed. After a roll call vote the motion carried 6-1 with Meyer opposed. 2. Joint Meeting Discussion Council member Meyer spoke about the late item, asking Council to consider holding a joint meeting with the Port Angeles School district and the County Health Officer to discuss reopening schools relative to the current the public health issue due to COVID-19. E - 3August 18, 2020 PORT ANGELES CITY COUNCIL MEETING – August 4, 2020 Page 4 of 4 It was moved by Schromen-Wawrin and seconded by Meyer to: Invite a school district representative and Dr. Unthank to make a presentation at the next council meeting so that Council can ask questions and get clarification. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. CONTRACTS & PURCHASING 1. Professional Services Agreements with Madrona Law Group and Makers Architecture and Urban Design, LLP Manager West spoke about the proposed contracts and discussed the scope. He invited Attorney Bloor to provide background on the two firms that were being considered. Director of Community and Economic Development Allyson Brekke shared details on some of the code changes relative to development. Council discussion followed. Prior to 10:00 p.m., it was moved by Schromen-Wawrin and seconded by French to: Extend the meeting to finish the agenda business. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. The Mayor recessed the meeting for a break at 10:01 p.m. The meeting reconvened at 10:06 p.m. It was moved by Schromen-Wawrin and seconded by Meyer. After amendment, the final motion was: Approve and award the attached Agreements, including the attached scope of work, as distributed to the Council by the City Manager and authorize the City Manager to execute and implement the Agreements and to make minor modifications as necessary, and to include the following changes: Add two additional bullets at the beginning of the bulleted list on page 2 (of the most current version) to read: “Eliminate all provisions of the PAMC that don’t readily appear to equitably benefit the health, safety, or wel fare of all the people of Port Angeles: when in doubt, throw it out” and “suggest provisions for the PAMC that increase public health equity, community safety for the most vulnerable community members, and general welfare toward a resilient, vibrant, walkable, and livable city.” Amend the section on page 4 of the Makers Scope of Work (council packet page J-21), task 3, item 3, to read “Adopt a form-based code for the City’s commercial zones - Titles 14 and 17.” Require the City Manager to promptly notify the City Council of all changes to the Scope of Work of the Madrona Law contract or Makers Architecture contract, and of all priorities established by the City during consultation with Madrona Law or Makers Architecture. The Mayor asked if there was unanimous consent, hearing no opposition, the motion carried 7 -0. It was moved by French and seconded McCaughan to: Adjourn the meeting. The Mayor invited Manager West to speak. Point of order by Schromen-Wawrin. The Mayor stated the point was not well taken and let Manager West finish his statement. Point of order by Meyer. By roll call vote the motion passed 6-1 with Schromen-Wawrin opposed. ADJOURNMENT Mayor Dexter adjourned the meeting at 10:37 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk E - 4August 18, 2020 Finance Department Sal i na CaUiZOS11 Fvwnce Elfiecior I re na M c K ee Senior Accounvint Mal)(SLIC French Senior Accountam Unda Khehifly Finan6al Systems Analyst Melody Schneider Niana.eemery Accountam Micah Rose Financial Analyt J'an,e Perkins flavlvH Spe6ahm Julie PoWCH Jason ]ogles Accounting Techn6an Mc(4c [Nank Adgminisn-ative Ainym Kaffiyellegi Haney Customer Serv�ces Manager I'raev Rooks Ufflits, Biffing Speciahsl August 18, 2020 We,, the undersigned City Officials of the City of Port Angelles, do hereby certify that the m:erchandiise and/or services herein specified have been received and that these claiims are aipprove'd for payment in the amount of $2,605,866.3,91 this 18th day of August 2020. Mayor City Manager City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount DEPARTMENT OF REVENUE Leasehold Taxes 001-0000-237.50-00 3,245.52 Division Total:$3,245.52 Department Total:$3,245.52 MISC TRAVEL Re-issue Tvl Ck 181690 001-1160-511.43-10 106.75 Mayor & Council Division Total:$106.75 Legislative Department Total:$106.75 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 146.31 City Clerk Division Total:$146.31 City Manager Department Total:$146.31 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 001-2023-514.48-02 394.74 Accounting Division Total:$394.74 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.28 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 195.70 Customer Service Division Total:$278.98 Finance Department Total:$673.72 MISC TRAVEL Re-issue Tvl Ck 181426 001-3030-515.43-10 130.12 City Attorney Division Total:$130.12 City Attorney Department Total:$130.12 PUBLIC SAFETY TESTING INC HUMAN SERVICES 001-5010-521.41-50 407.00 Police Administration Division Total:$407.00 CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 456.36 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 35.57 SHIPPING AND HANDLING 001-5022-521.42-10 35.57 MISC EMPLOYEE EXPENSE REIMBURSEMENT Re-issue Ck 182398 001-5022-521.49-80 88.12 SIRENNET.COM COMPUTER ACCESSORIES&SUPP 001-5022-521.31-60 1,513.87 SYMBOLARTS, LLC POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 32.64 Patrol Division Total:$2,162.13 OLYMPIC STATIONERS INC ENVELOPES, PLAIN, PRINTED 001-5029-521.31-01 154.50 Records Division Total:$154.50 Police Department Total:$2,723.63 MISC TRAVEL Reissue Tvl Ck 180293 001-6045-522.43-10 571.15 Fire Training Division Total:$571.15 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 345.65 Facilities Maintenance Division Total:$345.65 Page 1 of 16 Aug 12, 2020 1:31:12 PME - 5August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount Fire Department Total:$916.80 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 68.94 Public Works Admin. Division Total:$68.94 Public Works & Utilities Department Total:$68.94 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-8010-574.31-60 74.65 Parks Administration Division Total:$74.65 HARBOR FREIGHT TOOLS SUPPLIES 001-8080-576.31-20 54.38 SUPPLIES 001-8080-576.31-20 65.26 SIMMONS AND SONS CONTRACTING CONSTRUCTION SERVICES,GEN 001-8080-576.48-10 31,928.27 Parks Facilities Division Total:$32,047.91 Parks & Recreation Department Total:$32,122.56 ENVIROCLEAN NORTHWEST SUPPLIES 001-8131-518.48-10 325.80 Central Svcs Facilities Division Total:$325.80 Facilities Maintenance Department Total:$325.80 JEFFERS, LEXIE Re-issue Ck 179906 001-8221-574.41-50 105.00 PIMENTEL, HENRY Re-issue Ck 179318 001-8221-574.41-50 100.00 Sports Programs Division Total:$205.00 Recreation Activities Department Total:$205.00 PACIFICA LAW GROUP, LLP MISC PROFESSIONAL SERVICE 001-9029-518.41-50 90.00 General Unspecified Division Total:$90.00 Non-Departmental Department Total:$90.00 General Fund Fund Total:$40,755.15 PORT ANGELES CHAMBER OF COMM CONSULTING SERVICES 101-1430-557.41-50 7,443.47 Lodging Excise Tax Division Total:$7,443.47 Lodging Excise Tax Department Total:$7,443.47 Lodging Excise Tax Fund Total:$7,443.47 3M MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,480.22 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 124.58 AMAZON CAPITAL SERVICES SUPPLIES 102-7230-542.31-01 36.98 ANGELES MILLWORK & LUMBER PAINTING EQUIPMENT & ACC 102-7230-542.31-01 83.13 HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 7.78 PAINTING EQUIPMENT & ACC 102-7230-542.31-01 (86.26) PAINTING EQUIPMENT & ACC 102-7230-542.31-01 86.26 Page 2 of 16 Aug 12, 2020 1:31:12 PME - 6August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER PAINTING EQUIPMENT & ACC 102-7230-542.31-01 86.26 SUPPLIES 102-7230-542.31-20 20.47 SUPPLIES 102-7230-542.31-20 66.51 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 102-7230-542.31-25 332.17 FERGUSON ENTERPRISES INC SUPPLIES 102-7230-542.31-01 34.81 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 102-7230-542.31-01 49.42 LEITZ FARMS, INC LAWN MAINTENANCE EQUIP 102-7230-542.35-01 1,708.61 PEN PRINT INC PAPER & PLASTIC-DISPOSABL 102-7230-542.31-01 65.28 PORT ANGELES POWER EQUIPMENT HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 38.59 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 19.51 SEARS COMMERCIAL ONE AIR CONDITIONING & HEATNG 102-7230-542.31-20 543.95 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 102-7230-542.31-20 215.00 SWAIN'S GENERAL STORE INC SUPPLIES 102-7230-542.31-01 27.50 FIRST AID & SAFETY EQUIP.102-7230-542.31-01 77.30 COOLER, DRINKING WATER 102-7230-542.31-01 34.67 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 199.09 Street Division Total:$5,251.83 Public Works-Street Department Total:$5,251.83 Street Fund Total:$5,251.83 BUSINESS TELECOM PRODUCTS, INC SOUND SYSTEMS & ACCESSORY 107-5160-528.31-14 18.66 CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 107-5160-528.41-50 18.50 HEALTH RELATED SERVICES 107-5160-528.41-50 18.50 FORTINO, SONDRA MARIE MISC PROFESSIONAL SERVICE 107-5160-528.41-50 2,591.46 INTRADO LIFE & SAFETY SOLUTIONS DATA PROC SERV &SOFTWARE 107-5160-528.42-11 27,744.00 DATA PROC SERV &SOFTWARE 107-5160-528.42-11 753.98 JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00 PUBLIC SAFETY TESTING INC HUMAN SERVICES 107-5160-528.41-50 174.00 QUILL CORPORATION HOSP SURG ACCES & SUNDRIS 107-5160-528.31-01 10.56 HOSP SURG ACCES & SUNDRIS 107-5160-528.31-01 10.56 OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 35.89 Pencom Division Total:$31,886.11 Pencom Department Total:$31,886.11 Pencom Fund Total:$31,886.11 Page 3 of 16 Aug 12, 2020 1:31:12 PME - 7August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount MISC ONE-TIME VENDORS RENTAL ASSISTANCE 172-4130-551.49-90 500.00 PA Housing Rehabilitation Division Total:$500.00 PA Housing Rehabilitation Department Total:$500.00 PA Housing Rehab Proj Fund Total:$500.00 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 217-2448-591.71-10 200,000.00 FINANCIAL SERVICES 217-2448-592.83-10 16,576.00 2015 LTGO Refunding Division Total:$216,576.00 Debt Service Department Total:$216,576.00 2015 LTGO Refunding Fund Total:$216,576.00 TYLER TECHNOLOGIES, INC MANAGEMENT SERVICES 310-5950-594.65-10 348.16 Homeland Security Division Total:$348.16 Public Safety Projects Department Total:$348.16 Capital Improvement Fund Total:$348.16 EXELTECH CONSULTING INC ARCHITECTURAL&ENGINEERING 312-4160-595.65-10 18,595.66 Capital Project-Planning Division Total:$18,595.66 PA Housing Rehabilitation Department Total:$18,595.66 Transportation Benefit Fund Total:$18,595.66 CED/CONSOLIDATED ELEC DIST ELECTRICAL CABLES & WIRES 401-0000-141.41-00 524.96 ELECTRICAL CABLES & WIRES 401-0000-141.42-00 1,610.24 MISC UTILITY DEPOSIT REFUNDS DEPOSIT REFUND 401-0000-122.10-99 125.00 FINAL BILL REFUND 401-0000-122.10-99 29.33 FINAL BILL REFUND 401-0000-122.10-99 65.89 FINAL BILL REFUND 401-0000-122.10-99 93.64 FINAL BILL REFUND 401-0000-122.10-99 113.19 FINAL BILL REFUND 401-0000-122.10-99 136.76 FINAL BILL REFUND 401-0000-122.10-99 173.29 FINAL BILL REFUND 401-0000-122.10-99 178.44 FINAL BILL REFUND 401-0000-122.10-99 188.70 FINAL BILL REFUND 401-0000-122.10-99 195.95 FINAL BILL REFUND 401-0000-122.10-99 285.28 FINAL BILL REFUND 401-0000-122.10-99 432.76 FINAL CREDIT-1213 W 16TH 401-0000-122.10-99 48.14 OVERPAYMENT-112 W 1ST 306 401-0000-122.10-99 110.00 OVERPAYMENT-1146 ECKARD 401-0000-122.10-99 890.15 OVERPAYMENT-1212 CAMPBELL 401-0000-122.10-99 110.40 Page 4 of 16 Aug 12, 2020 1:31:12 PME - 8August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS OVERPAYMENT-1326 CAMPBELL 401-0000-122.10-99 0.88 OVERPAYMENT-1418 S CEDAR 401-0000-122.10-99 653.54 OVERPAYMENT-143 VIEWCREST 401-0000-122.10-99 0.30 OVERPAYMENT-1608 W 11TH 401-0000-122.10-99 354.78 OVERPAYMENT-1624 W 7TH ST 401-0000-122.10-99 144.21 OVERPAYMENT-213 VASHON AV 401-0000-122.10-99 558.72 OVERPAYMENT-217 W 4TH ST 401-0000-122.10-99 392.39 OVERPAYMENT-607 S CHASE C 401-0000-122.10-99 47.57 OVERPAYMENT-805 E 5TH 101 401-0000-122.10-99 204.20 OVERPAYMENT-805 E 5TH 103 401-0000-122.10-99 50.15 OVERPAYMENT-805 E 5TH 105 401-0000-122.10-99 45.96 OVERPAYMENT-805 E 5TH 108 401-0000-122.10-99 41.49 OVERPAYMENT-805 E 5TH 110 401-0000-122.10-99 46.82 OVERPAYMENT-805 E 5TH 202 401-0000-122.10-99 78.49 OVERPAYMENT-805 E 5TH ST 401-0000-122.10-99 1,298.25 OVERPAYMENT-805 E 5TH WAT 401-0000-122.10-99 485.81 OVERPAYMENT-807 E 1ST #2 401-0000-122.10-99 1.71 OVERPAYMENT-827 W 9TH ST 401-0000-122.10-99 139.50 FINAL BILL REFUND 401-0000-122.10-99 25.54 FINAL BILL REFUND 401-0000-122.10-99 90.81 FINAL BILL REFUND 401-0000-122.10-99 92.61 FINAL BILL REFUND 401-0000-122.10-99 93.72 FINAL BILL REFUND 401-0000-122.10-99 134.11 FINAL CREDIT-131 E 2ND ST 401-0000-122.10-99 179.65 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 4,889.47 ELECTRICAL EQUIP & SUPPLY 401-0000-141.44-00 3,259.65 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 838.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 494.44 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 869.15 FASTENERS, FASTENING DEVS 401-0000-141.41-00 957.44 Division Total:$21,781.68 Department Total:$21,781.68 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 401-7111-533.31-60 164.57 Engineering-Electric Division Total:$164.57 BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 771,218.00 Page 5 of 16 Aug 12, 2020 1:31:12 PME - 9August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 358.09 Power Systems Division Total:$771,576.09 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 301.10 ALL WEATHER HEATING & COOLING ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 391.98 ALMETEK INDUSTRIES, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,393.16 FASTENERS, FASTENING DEVS 401-7180-533.34-02 87.16 ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 141.43 CED/CONSOLIDATED ELEC DIST ELECTRICAL CABLES & WIRES 401-7180-533.34-02 347.84 TAPE(NOT DP,SOUND,VIDEO 401-7180-533.31-01 (247.84) TAPE(NOT DP,SOUND,VIDEO 401-7180-533.31-01 248.38 TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.31-01 247.84 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 639.74 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 117.50 GRAINGER ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,905.65 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 84.24 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 90.89 MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 52.93 MISC EMPLOYEE EXPENSE REIMBURSEMENT Re-issue Ck 182865 401-7180-533.31-01 37.00 OLYMPIC SYNTHETIC PRODUCTS ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,516.62 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 112.84 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 10.42 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 16.48 TESTING&CALIBRATION SERVI 401-7180-533.48-10 313.62 SHI INTERNATIONAL CORP COMPUTERS,DP & WORD PROC. 401-7180-533.48-02 70.00 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 18.00 TYNDALE COMPANY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 (105.97) FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 147.85 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 (69.03) FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 94.22 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 146.99 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 25.16 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP.401-7180-533.31-01 139.79 Electric Operations Division Total:$8,275.99 Page 6 of 16 Aug 12, 2020 1:31:12 PME - 10August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount Public Works-Electric Department Total:$780,016.65 Electric Utility Fund Total:$801,798.33 2 GRADE, LLC CONSTRUCTION SERVICES,HEA 402-7380-534.48-10 15,180.65 A & A ROCK, INC. ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 806.81 AMAZON CAPITAL SERVICES SUPPLIES 402-7380-534.31-01 36.98 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 111.00 ANGELES MILLWORK & LUMBER ROAD/HWY MATERIALS ASPHLT 402-7380-534.31-20 46.04 CASCADE COLUMBIA DISTRIBUTION, INC Container Return 402-7380-534.31-05 (250.71) WATER&SEWER TREATING CHEM 402-7380-534.31-05 3,506.28 WATER&SEWER TREATING CHEM 402-7380-534.31-05 (340.81) CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 402-7380-534.41-50 46.00 DELHUR INDUSTRIES INC CONSTRUCTION SERVICES,HEA 402-7380-534.48-10 18,572.36 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,156.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,315.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 307.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 564.73 FERGUSON ENTERPRISES INC SUPPLIES 402-7380-534.31-01 34.80 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 402-7380-534.31-01 49.40 LEITZ FARMS, INC SUPPLIES 402-7380-534.31-01 121.50 LAWN MAINTENANCE EQUIP 402-7380-534.35-01 3,417.20 LINCOLN INDUSTRIAL CORP METALS,BARS,PLATES,RODS 402-7380-534.31-20 21.25 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 OFFICE DEPOT SUPPLIES 402-7380-534.31-01 87.56 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 42.43 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 59.73 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.402-7380-534.31-01 121.47 SUPPLIES 402-7380-534.31-20 123.34 THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 48.98 Page 7 of 16 Aug 12, 2020 1:31:12 PME - 11August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 102.40 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 25.16 Water Division Total:$46,219.55 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 42.43 Industrial Water Treatmnt Division Total:$42.43 Public Works-Water Department Total:$46,261.98 Water Utility Fund Total:$46,261.98 AMAZON CAPITAL SERVICES SUPPLIES 403-7480-535.31-01 36.98 ANGELES MACHINE WORKS INC PRODUCTION&MANUFACTURING 403-7480-535.48-10 97.92 ENVIRONMENTAL RESOURCE ASSN ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 104.30 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 154.75 FIRST AID & SAFETY EQUIP.403-7480-535.31-01 195.23 FERGUSON ENTERPRISES INC SUPPLIES 403-7480-535.31-01 34.80 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 403-7480-535.31-01 49.40 KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 4,116.03 LAKESIDE INDUSTRIES INC CONSTRUCTION SERVICES,GEN 403-7480-535.48-10 30,518.00 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 403-7480-535.49-01 485.09 NORTHWEST PUMP AND EQUIPMENT CO EQUIP MAINT & REPAIR SERV 403-7480-535.31-20 780.11 OLYMPIC PARTY & CUSTODIAL SUPPLIES SUPPLIES 403-7480-535.31-01 269.24 SUPPLIES 403-7480-535.31-01 132.20 OLYMPIC SYNTHETIC PRODUCTS WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 44.14 PEN PRINT INC PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 54.40 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 837.20 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 698.13 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 269.44 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.403-7480-535.31-01 132.52 FOODS: PERISHABLE 403-7480-535.31-01 33.56 SHOES AND BOOTS 403-7480-535.31-01 195.70 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 403-7480-535.48-02 6,105.00 ENGINEERING SERVICES 403-7480-535.48-02 8,447.00 THURMAN SUPPLY SUPPLIES 403-7480-535.31-20 7.55 UNIT PROCESS COMPANY EQUIP MAINT & REPAIR SERV 403-7480-535.35-01 2,879.94 Page 8 of 16 Aug 12, 2020 1:31:12 PME - 12August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 403-7480-535.35-01 1,364.16 FIRST AID & SAFETY EQUIP.403-7480-535.35-01 8,895.11 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 403-7480-535.49-90 25.15 Wastewater Division Total:$66,963.05 Public Works-WW/Stormwtr Department Total:$66,963.05 Wastewater Utility Fund Total:$66,963.05 MISC TRAVEL Re-issue Tvl Ck 181430 404-7538-537.43-10 13.75 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 404-7538-537.31-01 103.85 SUPPLIES 404-7538-537.31-01 54.67 SUPPLIES 404-7538-537.31-01 310.79 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 404-7538-537.48-02 495.00 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 404-7538-537.49-90 988.00 WASTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 404-7538-537.41-51 413,908.23 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.41-51 1,438.78 ENVIRONMENTAL&ECOLOGICAL 404-7538-537.45-30 5,367.27 ENVIRONMENTAL&ECOLOGICAL 404-7538-582.75-10 42,972.62 ENVIRONMENTAL&ECOLOGICAL 404-7538-592.83-10 19,806.11 SW - Transfer Station Division Total:$485,459.07 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 124.58 AMAZON CAPITAL SERVICES SUPPLIES 404-7580-537.31-01 36.98 FERGUSON ENTERPRISES INC SUPPLIES 404-7580-537.31-01 34.79 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 404-7580-537.31-01 49.39 PORT ANGELES POWER EQUIPMENT AUTO SHOP EQUIPMENT & SUP 404-7580-537.35-01 10.84 AUTO SHOP EQUIPMENT & SUP 404-7580-537.35-01 71.60 SOLID WASTE ASSN OF NORTH AMERICA MEMBERSHIPS 404-7580-537.49-01 223.00 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7580-537.31-01 248.90 FIRST AID & SAFETY EQUIP.404-7580-537.31-01 121.48 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 65,668.95 Solid Waste-Collections Division Total:$66,590.51 AIRPORT GARDEN CENTER SUPPLIES 404-7585-537.31-20 179.82 ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7585-537.31-20 55.11 SUPPLIES 404-7585-537.31-20 47.51 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 404-7585-537.31-20 36.88 Page 9 of 16 Aug 12, 2020 1:31:12 PME - 13August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 859.58 TESTING&CALIBRATION SERVI 404-7585-537.41-50 81.88 SWAIN'S GENERAL STORE INC SUPPLIES 404-7585-537.31-20 69.16 THURMAN SUPPLY SUPPLIES 404-7585-537.31-20 71.90 Solid Waste-Landfill Division Total:$1,401.84 Public Works-Solid Waste Department Total:$553,451.42 Solid Waste Utility Fund Total:$553,451.42 AMAZON CAPITAL SERVICES SUPPLIES 406-7412-538.31-01 36.98 COMPUTER HARDWARE&PERIPHE 406-7412-538.31-60 164.90 CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 406-7412-538.49-90 18.50 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 406-7412-538.41-50 885.56 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 406-7412-538.31-01 68.17 FERGUSON ENTERPRISES INC SUPPLIES 406-7412-538.31-01 34.79 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 406-7412-538.31-01 49.40 LEITZ FARMS, INC LAWN MAINTENANCE EQUIP 406-7412-538.35-01 1,708.61 MISC TRAVEL Re-issue Tvl Ck 183704 406-7412-538.43-10 57.00 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 406-7412-538.31-20 27.20 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.406-7412-538.31-01 44.17 USA BLUEBOOK FIRE PROTECTION EQUIP/SUP 406-7412-538.31-01 195.84 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 25.15 Stormwater Division Total:$3,316.27 Public Works-WW/Stormwtr Department Total:$3,316.27 Stormwater Utility Fund Total:$3,316.27 CLALLAM CNTY EMS SUPPLIES 409-6025-526.41-50 900.00 MISC EMPLOYEE EXPENSE REIMBURSEMENT Re-issue Ck 184242 409-6025-526.20-80 152.61 Medic I Division Total:$1,052.61 Fire Department Total:$1,052.61 Medic I Utility Fund Total:$1,052.61 ALL WEATHER ROOFING CONSTRUCTION SERVICES,TRA 452-7388-594.65-10 60,217.50 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 452-7388-594.65-10 2,145.00 Water Projects Division Total:$62,362.50 Public Works-Water Department Total:$62,362.50 Water Utility CIP Fund Total:$62,362.50 Page 10 of 16 Aug 12, 2020 1:31:12 PME - 14August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 4,756.37 Wastewater Projects Division Total:$4,756.37 Public Works-WW/Stormwtr Department Total:$4,756.37 WasteWater Utility CIP Fund Total:$4,756.37 WA STATE DEPARTMENT OF ECOLOGY FINANCIAL SERVICES 463-7489-582.78-10 233,439.94 FINANCIAL SERVICES 463-7489-592.83-10 102,365.21 CSO Capital Division Total:$335,805.15 Public Works-WW/Stormwtr Department Total:$335,805.15 CSO Capital Fund Total:$335,805.15 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 99.50 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 8.09 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 (4,429.73) FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,443.81 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,304.28 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,429.73 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 36.47 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.20 AUTO & TRUCK MAINT. ITEM 501-0000-141.40-00 (4.92) AUTO & TRUCK MAINT. ITEM 501-0000-141.40-00 4.92 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 4.92 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 4.92 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.72 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 122.08 HOSES, ALL KINDS 501-0000-141.40-00 73.24 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 33.22 HOSES, ALL KINDS 501-0000-141.40-00 38.82 BICKFORD FORD INC. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 131.42 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 513.31 DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,135.60 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 189.26 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 131.59 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 243.60 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 172.57 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 54.11 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 35.05 Page 11 of 16 Aug 12, 2020 1:31:12 PME - 15August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.09 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 36.19 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 116.48 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 465.13 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 816.33 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 173.48 SCARFF FORD, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 41.10 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 79.42 BELTS AND BELTING 501-0000-141.40-00 61.86 SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 420.45 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 278.27 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 77.77 WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 184.75 Division Total:$13,592.10 Department Total:$13,592.10 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 150.17 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 140.66 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 99.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 81.39 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 945.40 EXTERNAL LABOR SERVICES 501-7630-548.34-02 369.99 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 92.47 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 65.74 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 188.95 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 82.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 338.04 BRIM TRACTOR COMPANY INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 200.92 COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 542.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 244.13 CUMMINS NORTHWEST INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 874.92 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77 Page 12 of 16 Aug 12, 2020 1:31:12 PME - 16August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 67.33 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 110.65 EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 476.00 FAR-WEST MACHINE & HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.34-02 48.96 HOSES, ALL KINDS 501-7630-548.34-02 154.23 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5,145.37 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (987.39) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (110.59) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 316.51 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.27 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 633.15 GRAINGER AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 228.52 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 96.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 115.27 HECKMAN MOTORS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 318.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 270.00 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.90 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.06 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.06 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 26.11 EXTERNAL LABOR SERVICES 501-7630-548.34-02 32.64 EXTERNAL LABOR SERVICES 501-7630-548.34-02 32.64 EXTERNAL LABOR SERVICES 501-7630-548.34-02 65.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 252.39 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,846.25 EXTERNAL LABOR SERVICES 501-7630-548.34-02 239.34 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.05 METALS,BARS,PLATES,RODS 501-7630-548.34-02 6.96 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 20.82 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 46.91 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 866.02 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 52.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.26 Page 13 of 16 Aug 12, 2020 1:31:12 PME - 17August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 28.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 37.14 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 67.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 299.09 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (119.68) O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.33 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,460.33 PDQ AUTO, INC. AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 22.45 EXTERNAL LABOR SERVICES 501-7630-548.34-02 447.73 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 226.73 PENINSULA TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 434.11 RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES 501-7630-548.34-02 31.99 EXTERNAL LABOR SERVICES 501-7630-548.34-02 106.62 SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 273.89 SCARFF FORD, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 81.39 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 647.36 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 67.46 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 579.67 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 622.17 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 215.33 STRAIT ALIGNMENT & BRAKE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.15 EXTERNAL LABOR SERVICES 501-7630-548.34-02 48.96 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.67 FIRST AID & SAFETY EQUIP.501-7630-548.31-01 55.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 45.63 TEREX UTILITIES WEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 358.93 TOWN & COUNTRY TRACTOR, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 181.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 994.08 VERSALIFT NORTHWEST, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 420.45 WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 362.12 Equipment Services Division Total:$24,061.94 Public Works Department Total:$24,061.94 Equipment Services Fund Total:$37,654.04 MISC EMPLOYEE EXPENSE REIMBURSEMENT LAPTOPS FOR FIN/CUST SVC 502-2081-518.31-60 2,726.40 LAPTOPS FOR IT (VARIOUS D 502-2081-518.31-60 3,408.00 Page 14 of 16 Aug 12, 2020 1:31:12 PME - 18August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 966.32 PORT OF PORT ANGELES MISC PROFESSIONAL SERVICE 502-2081-518.41-50 1,419.80 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 (83.61) COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 83.61 COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 83.61 WAVE BROADBAND COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 22,935.69 Information Technologies Division Total:$31,539.82 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2083-518.47-10 49.53 Wireless Mesh Division Total:$49.53 Finance Department Total:$31,589.35 Information Technology Fund Total:$31,589.35 REDACTED REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 121.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 123.50 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 123.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 134.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 144.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 396.60 REIMBURSE MEDICARE-JULY 503-1631-517.46-35 602.60 Re-issue Ck 180138 503-1631-517.46-35 109.00 REDQUOTE, INC. HRA REIMBURSEMENT 503-1631-517.46-30 1,804.92 HRA REIMBURSEMENTS 503-1631-517.46-30 3,224.63 Other Insurance Programs Division Total:$8,266.45 Self Insurance Department Total:$8,266.45 Self-Insurance Fund Total:$8,266.45 Page 15 of 16 Aug 12, 2020 1:31:12 PME - 19August 18, 2020 City of Port Angeles City Council Expenditure Report Between Jul 28, 2020 and Aug 7, 2020 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE-JULY 602-6221-517.46-35 127.00 REIMBURSE MEDICARE-JULY 602-6221-517.46-35 127.60 Fireman's Pension Division Total:$254.60 Fireman's Pension Department Total:$254.60 Firemen's Pension Fund Total:$254.60 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 386.54 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 24,063.61 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 (138.18) P/R Deductions 920-0000-231.50-10 208.09 PAYROLL SUMMARY 920-0000-231.50-10 68,797.85 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 (84.70) PAYROLL SUMMARY 920-0000-231.50-20 82,746.12 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,402.82 INTERNAL REVENUE SERVICE PAYROLL SUMMARY 920-0000-231.56-30 72.86 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 2,452.35 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 30,644.01 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 230.76 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,451.33 PAYROLL SUMMARY 920-0000-231.51-11 15,559.02 PAYROLL SUMMARY 920-0000-231.51-12 83,762.88 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12 Division Total:$330,977.79 Department Total:$330,977.79 Payroll Clearing Fund Total:$330,977.79 Total for Checks Dated Between Jul 28, 2020 and Aug 7, 2020 $2,605,866.29 Page 16 of 16 Aug 12, 2020 1:31:12 PME - 20August 18, 2020 Date: August 18, 2020 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: 2020 Landfill Beach Nourishment Project Background / Analysis: As part of a recurring condition of the landfill seawall construction, the Shoreline Conditional Use Permit and the Hydraulic Project Approval (HPA), the City is required to place beach nourishment material in front of the 454-foot long seawall. This project will use beach nourishment material from the Landfill Stabilization Project and imported beach nourishment material. 2600 cubic yards of clean beach nourishment sediments will be placed waterward of the seawall by haul trucks and bulldozers operating on the existing seawall toe armor. This work will follow all conditions of the HPA and Army Corp of Engineer permits, including ensuring that all work waterward of the seawall will take place during low tide. Notice of the bid opportunity was advertised through the Municipal Research and Services Center (MRSC) Rosters on July 31, 2020 and posted to the City website Contractor Bid Amount 2 Grade LLC, Port Angeles, WA $46,778.56 C & J Excavating, Carlsborg, WA $63,464.40 ProWorks Enterprises LLC, Poulsbo, WA $105,128.00 Engineer’s Estimate $75,000.00 Funding Overview: Funds are available in the approved 2020 budget in the amount of $55,000, in the Solid Waste Utility Repairs and Maintenance budget account 404-7585-537-4810. Summary: The purpose of the 2020 Landfill Beach Nourishment project is to place 2600 cubic yards of clean beach nourishment sediment. This serves as mitigation for the construction of the seawall preventing natural erosion along the bluff face. Bids were opened on August 11, 2020, and three bids were received. 2 Grade LLC of Port Angeles, WA is the lowest responsible bidder with a bid amount of $46,778.56 Funding: Funds are available in the approved 2020 budget in the amount of $55,000, in the Solid Waste Utility Repairs and Maintenance budget account 404-7585-537-4810. Recommendation: Approve and authorize the City Manager to award and sign a construction contract with 2 Grade LLC, for the 2020 Landfill Beach Nourishment Project CON-2020-11, for a contract amount of $46,778.56 including applicable taxes. E - 21August 18, 2020 Date: August 18, 2020 To: City Council From: Thomas Hunter, Director of Public Works & Utilities Subject: Decant Facility Property Purchase Background / Analysis: Consistent with the Water Quality Financial Assistance Agreement Grant the City obtained from the Department of Ecology, the City began the design process for a new Decant Facility. The optimal location for the new Facility is adjacent to the Port Angeles Transfer Station located on the only privately-owned parcel (the Palzer Property) abutting the western edge of the Landfill Industrial property. During a 2014 pre-design effort, various sites were evaluated, including the Palzer Property. This property is situated south of the Port Angeles Police Department Shooting Range, west of the Port Angeles Transfer Station, and north-west of the Garden Glory Compost facility. This location was determined to be the most suitable for the following reasons. The property is: • Approximately five acres in size; the eastern portion of the site is evenly graded and offers ample space for the intended two-acre developed Decant Facility footprint. • Conveniently located adjacent to existing utilities while not interfering with vehicle traffic routes. • A very low risk for unfeasibility; adjacent parcels have been developed into the Port Angeles Transfer Station, similar in scope to a Decant Facility, and subsurface conditions are expected to be suitable. • The sole remaining privately-owned parcel abutting the western side of the Landfill Industrial property on the edge of Dry Creek. This eliminates the possibility of another entity purchasing the property and requiring property right-of-way access through the Landfill Industrial site, which could pose site security risks to the City. For several years, the City held sporadic negotiations with the owner of the Palzer Property. We recently reached an agreement to buy the five-acre property for $34,500. Summary: The purpose of this memo is to obtain City Council approval for the purchase of private property adjacent to the Port Angeles Transfer Station / Landfill. This property is intended for use as the future location of the two-acre replacement Decant Facility. The property owner and the City reached an agreement on the price of $34,500. Funding: $34,500 is available in the Solid Waste Utility Capital Projects budget 454-7588-594-6510 for the purchase of this property. Recommendation: Approve the purchase of the Palzer Property in the amount of $34,500 and authorize the City Manager to enter into a Purchase and Sale Agreement to acquire the Property and make minor modifications to the Agreement as necessary. E - 22August 18, 2020 Staff analyzed the fair market value of the property by comparing the County Assessor’s valuation of the property to recent sales of comparable properties. All of the measures studied suggest the purchase price of the property is at the low end of the range for determining fair market value. Following purchase, the property will undergo a geotechnical engineering evaluation to develop recommendations for the structural elements of the project and to protect ecological functions on and around the property. Given the environmental attributes of the site, and the proximity to the Strait, the City will take measures to manage stormwater runoff. Additionally, an environmental review through the State Environmental Policy Act process will be conducted. Funding Overview: $34,500 is available in the Solid Waste Utility Capital Projects budget 454-7588- 594-6510 for the purchase of this property. E - 23August 18, 2020 1 AGREEMENT FOR THE PURCHASE AND SALE OF REAL PROPERTY This Agreement is made and entered into this ____ day of July, 2020 between Cathy A. Reppar, a married woman dealing with her separate property, hereinafter referred to as “Seller”, and the City of Port Angeles, a municipal corporation of the State of Washington, hereinafter referred to as “Purchaser.” SUBJECT TO the terms and provisions set out below, and the in consideration performances to be rendered, the parties hereby recite, and agree as follows: 1. The Seller represents that she is the owner of the following described property, hereafter referred to as “the Property,” situated in Port Angeles, Washington, and legally described as follows: The North ½, Northeast ¼, Southwest ¼, Northwest ¼ corner of Section 1, Township 30 North, Range 7, W.W.M. of Clallam County, Washington. 2. The Seller represents that she has the full right and authority to convey marketable fee simple title to the Property; and the Seller agrees to sell, transfer, convey and warrant to the Purchaser the Property. The Seller shall obtain a preliminary commitment for title insurance on the Property. The commitment must show the Seller has unencumbered fee simple title with unrestricted right to convey. If it does not, Purchaser, at its option, may rescind this Agreement. 3. In consideration for conveyance of the property, the Purchaser shall deliver to the Seller at closing $34,500.00. 4. At closing the Seller shall pay the property taxes then due on the real property, assessments, utility charges, and other charges levied or assessed against the Property, and real estate excise tax due on this transaction. If there is a mortgage, lien, or other secured obligation on the Property, Seller shall fully discharge the same at or before closing; and Seller agrees to indemnify, defend and hold Purchaser harmless with regard thereto. 5. Purchaser shall be entitled to possession upon closing. 6. Seller shall pay the costs for closing the sale, and Purchaser shall pay for recording the deed. 7. At closing, or immediately after, Seller shall provide, at Seller’s expense, title insurance that will insure title as provided in paragraphs 2 and 4 above. The preliminary commitment for title insurance, and the title policy to be issued, shall contain no exceptions other than those provided for in the preliminary commitment for title insurance set forth above. If title cannot be made so insurable prior to the closing date, this agreement may be terminated at the sole discretion of the Purchaser, unless defects and encumbrances are waived by Purchaser. Purchaser agrees to pay any cancellation charge. E - 24August 18, 2020 2 8. At closing, Seller shall execute and deliver a Statutory Warranty Deed conveying the property free and clear of all encumbrances. The Deed shall be in the sole name of the City of Port Angeles, a municipal corporation of the State of Washington, as Purchaser. 9. Closing of Sale. The sale shall be closed by Olympic Peninsula Title Company, (herein referred to as “Closing Agent”) or such other closing agent as Purchaser shall designate. Closing shall be subject to the occurrence of the following conditions: a. Seller, at its expense, shall provide such reports and other information as the City deems sufficient to determine that no hazardous substance or material located on the Property. b. Delivery to Purchaser of a preliminary commitment for title insurance showing Seller’s title to satisfy the conditions stated in paragraph 2 above. c. Purchaser, at its expense, and in its sole discretion, determines that the Property is in all respects suitable for the Purchaser’s intended use of the property. Closing must not later than ninety (90) days from the date of mutual acceptance of this Purchase and Sale Agreement. If not closed within 90 days this Agreement shall terminate and shall not be binding on either party. 10. Miscellaneous Provisions a. Complete Agreement. This Purchase and Sale Agreement records the full understanding between the Purchaser and Seller regarding the sale of the Property, where the Parties will agree that no oral or written agreements shall modify or affect the Purchase and Sale Agreement. b. If either party defaults (that is, fails to perform the acts required of it) in its contractual performance in the Purchase and Sale Agreement, the nondefaulting party may seek specific performance, damages, or rescission. In the event that either the Purchaser, Seller, or agent shall institute suit to enforce any rights in the Purchase and Sale Agreement, the successful party shall be entitled to court costs and reasonable attorney fees. The Purchase and Sale Agreement shall be construed under the laws of the State of Washington. c. Venue. If either party commences an action to enforce rights under the Purchase and Sale Agreement, venue of such action shall lie in the Superior Court of Clallam County, Washington. d. Time is of the essence for this sale. e. No Merger. The terms of this agreement shall not merge in the deed or other conveyance instrument transferring the Property to Purchaser at closing. The terms of this agreement shall survive closing. SELLER, PURCHASER, Cathy A. Reppar The City of Port Angeles _________________________ By:______________________________ Cathy A. Reppar Nathan West, City Manager E - 25August 18, 2020 3 Approved as to Form: Approved as to Form: ________________________________ ________________________________ Attorney for Seller William E. Bloor, City Attorney Attest: ________________________________ Kari Martinez-Bailey, City Clerk STATE OF WASHINGTON) ) ss. County of Clallam ) On this day personally appeared before me Cathy A. Reppar, to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that she signed the same as her free and voluntary act and deed for the uses and purposes therein mentioned. Given under my hand and official seal this ____ day of ____________, 2020. _______________________________________ Notary Public in and for the State of Washington Residing at Port Angeles. My commission expires: ___________________ STATE OF WASHINGTON) ) ss. COUNTY OF CLALLAM ) On this ____ day of ___________, 2020, before me, a Notary Public for the State of Washington, duly commissioned and sworn, personally appeared Kate Dexter and Kari Martinez-Bailey, to me known to be the Mayor and City Clerk of the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument, and that the seal affixed is the seal of said corporation. Given under my hand and official seal the day and year first in this certificate above written. _________________________________________ Notary Public in and for the State of Washington, residing at Port Angeles. My commission expires: _____________________ E - 26August 18, 2020 Date: August 18, 2020 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2020 Budget Amendment #2 Background / Analysis: The 2020 Budget is being amended for the second time, primarily to bring the budget into alignment with the recently adopted 2021-2026 Capital Facilities Plan (CFP), as well as, adjust revenues and expenditures that have higher (or lower) than anticipated year-to-date account activity, or that require minor accounting corrections. Items in the second amendment that are not capital in nature have also been approved by Council at previous meetings. This is the second reading of the ordinance. Since the first reading there has been one change to increase the amount of project PK0318 - Waterfront Trail Rip-Rap Repair by $20,000. This change will match the total project amount in the budget amendment to the CFP. The project amount included in the last reading was from the preliminary CFP, rather than the adopted version and this update will correct this error. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including the Exhibit A which lists total revenues and expenditures by fund for the 2020 Budget Amendment #1 and proposed Amendment #2 for comparison. Since many of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Summary: The 2020 Budget is being amended for the second time to reflect changes in revenues and expenditures that have occurred during the second quarter of 2020. This budget amendment primarily includes capital adjustments resulting from the adoption of the 2021-2026 Capital Facilities Plan to ensure consistency with the Budget. This is the second reading of the ordinance. As this budget amendment includes new revenues as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative votes. Funding: Please see the detailed summary attached to this memo. Recommendation: The requested action for this issue is as follows: 1. Conduct the second reading of the 2020 Budget Amendment #2 ordinance; and 2. Adopt the ordinance. G - 1August 18, 2020 If you have any questions or concerns, please contact City Manager, Nathan West, or Finance Director, Sarina Carrizosa at your convenience. Funding Overview: Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all funding changes. Attached: Detailed list of proposed budget changes 2020 Budget Ordinance – Amendment #2 Exhibit A G - 2August 18, 2020 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes OPCC Professional Services - 195,400 001-5022-521-43-10 Council Approved 4/21/20 Police Training - Grant funded - 10,000 001-5022-521-43-10 Council Approved 4/21/20 WASPC Grant 219,400 - 001-5022-334-01-10 Council Approved 4/21/20 Stonegarden Grant Extension 42,600 - 001-5022-333-97-06 Grant High Capacity FLIR Camera - 32,600 001-5022-521-35-01 Grant System Server & Software - 10,000 001-5022-521-31-60 Grant Dept of Ecology Shoreline grant expense - 6,800 001-4060-558-41-50 Grant Code Audit - Dept of Commerce Grant 50,000 - 001-4060-334-04-20 Grant Transfer from PBIA Admin Fees 1,200 - 001-4071-397-10-99 Council Approved 7/7/20 Transfer for PK0318 - Waterfront Trail Rip-Rap Repair - 53,000 001.8080.597.5991 Reprioritized in the CFP TOTAL GENERAL FUND 313,200 297,800 Cost Allocation Correction - 34,200 107-5160-528-41-10 Correction to BA#1 OAC Professional Services - EOC Equipment - 7,500 107-5160-597-59-91 Council Approved 4/21/20 TOTAL PENCOM - 41,700 PBIA Contract - 38,800 165-4078-558-41-50 Council Approved 7/7/20 PBIA Contract Admin Fees - 1,200 165-4078-597-59-99 Council Approved 7/7/20 TOTAL DOWNTOWN BUSINESS IMPROVEMENT FUND - 40,000 GG0303 - NICE Program - 12,500 310-7910-594-65-10 Reprioritized in the CFP OAC Professional Services - EOC Equipment - 7,500 310-5950-594-65-10 Council Approved 4/21/20 PenCom transfer for EOC Equipment 7,500 - 310-5950-397-10-91 Council Approved 4/21/20 General Fund transfer for PK0318 Waterfront Trail Rip-Rap 53,000 - 310.8985.597.10-91 Reprioritized in the CFP PD0307 - Police Regional Training & Gun Range Facility - 40,000 310-5950-594-6510 Reprioritized in the CFP PD0119 - Computer Aided Dispatch/Law Enforcement Recor - (140,000) 310-5950-594-6510 Reprioritized in the CFP PD0120 - Police Taser Replacements - 12,000 310-5950-594-6510 Reprioritized in the CFP FD0219 - EOC/911/Westside Fire Station - 8,000 310-5950-594-6510 Reprioritized in the CFP PK0418 - Civic Field Upgrades - 35,200 310-8985-594-65-10 Reprioritized in the CFP PK0318 - Waterfront Trail Rip-Rap Repair - 53,000 310-8985-594-65-10 Reprioritized in the CFP PK0819 - City Pier Railing Replacement - 130,000 310-8985-594-65-10 Reprioritized in the CFP PK0120 - 24 Hour Restroom Pilot Program - 200,000 310-8985-594-65-10 Reprioritized in the CFP PK0219 - Generation II Dream Playground - (135,000) 310-8985-594-65-10 Reprioritized in the CFP PK0119 - Erickson Playfield Pump Track - 10,000 310-8985-594-65-10 Reprioritized in the CFP PK0519 - City Pier Erosion Stabilzation & Sidewalk Repair - 10,000 310-8985-594-65-10 Reprioritized in the CFP TOTAL GOVERNMENTAL CAPITAL FUND 60,500 243,200 TR1215 - City Hall East Parking Lot LID - 8,700 312-7930-595-65-10 Council Approved 7/7/20 TR0414 - Peabody Creek/Lincoln Street Culvert Repair - (296,300) 312-7930-595-65-10 Reprioritized in the CFP TRO215 - Peabody Street Chip Seal Phase II - Ahlvers to Park - 75,000 312-7930-595-65-10 Reprioritized in the CFP TR0315 - Peabody Street Chip Seal Phase II - Park to Laurids - 25,000 312-7930-595-65-10 Reprioritized in the CFP TR0616 - ADA-Francis Street - 15,000 312-7930-595-65-10 Reprioritized in the CFP TR0111 - Marine Drive Channel Bridge - (24,100) 312-7930-595-65-10 Reprioritized in the CFP TR1216 - 5th & Liberty Streets Solar Speed Display - (23,100) 312-7930-595-65-10 Reprioritized in the CFP TR0919 - Traffic Safety Camera Program - 35,000 312-7930-595-65-10 Reprioritized in the CFP TR00405 - Alley Paving - (125,000) 312-7930-595-65-10 Reprioritized in the CFP TR0114 - Hill Street ODT Development - (1,300) 312-4160-595-65-10 Reprioritized in the CFP TR0209 - Race Street Design - 163,800 312-4160-595-65-10 Reprioritized in the CFP TR0909 - Wayfinding Signage - (198,200) 312-4160-595-65-10 Reprioritized in the CFP TOTAL TRANSPORTATION BENEFIT DISTRICT FUND - (345,500) CL0216 - City/PUD Service Area Captial Needs - (200,000) 451-7188-594-65-10 Reprioritized in the CFP CL0217 - I Street Substation Switchgear Replacement - 500,000 451-7188-594-65-10 Reprioritized in the CFP CL0219 - Underground Cable 2019 - 18,000 451-7188-594-65-10 Reprioritized in the CFP CL0220 - Laurel Street LTC Replacement - 200,000 451-7188-594-65-10 Reprioritized in the CFP CL0313 - Pole Repalcement Program - (650,000) 451-7188-594-65-10 Reprioritized in the CFP CL0319 - Underground Cable 2020 - 48,000 451-7188-594-65-10 Reprioritized in the CFP CL0320 - F Street LTC Replacement - 200,000 451-7188-594-65-10 Reprioritized in the CFP CL0414 - Construct New Light Ops Building - 290,100 451-7188-594-65-10 Reprioritized in the CFP CL0716 - F Street Substaion Switchgear - (1,000,000) 451-7188-594-65-10 Reprioritized in the CFP CLCAP - Electric Capital - 200,000 451-7188-594-65-10 Reprioritized in the CFP TOTAL ELECTRIC CAPITAL FUND - (393,900) Detailed List of Proposed Budget Changes - 2020 Budget Amendment #2 G - 3August 18, 2020 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes WT0220 - Ranney Well Generator Relocate - 175,000 452-7388-594-65-10 Reprioritized in the CFP WT0419 - Decant Facility at Transfer Station - (125,000) 452-7388-594-65-10 Reprioritized in the CFP WT0120 - Water System SCADA Upgrade - 150,000 452-7388-594-65-10 Reprioritized in the CFP WT0218 - Reservoir Repairs - (144,000) 452-7388-594-65-10 Reprioritized in the CFP WT0619 - Peabody Reservoir Inlet Pipe Replacement - (125,000) 452-7388-594-65-10 Reprioritized in the CFP WT0519 - Water Treatment Plant Repairs - (140,000) 452-7388-594-65-10 Reprioritized in the CFP WT0612 - 3rd & Vine Street Main - (361,000) 452-7388-594-65-10 Reprioritized in the CFP WT0512 - East 4th Street Water Main - (405,000) 452-7388-594-65-10 Reprioritized in the CFP WT0212 - East 6th Street Water Main - (57,200) 452-7388-594-65-10 Reprioritized in the CFP TOTAL WATER CAPITAL FUND - (1,032,200) WW0205 - WWTP Dewatering Improvement (biosolids)- (50,000) 453-7488-594-65-10 Reprioritized in the CFP WW0308 - Pump Station #3 Replacement - 437,300 453-7488-594-65-10 Reprioritized in the CFP WW0519 - Decant Facility at Transfer Station WW Soils Decant Bays (125,000) 453-7488-594-65-10 Reprioritized in the CFP WW0419 - WWTP HVAC Replacement - (150,000) 453-7488-594-65-10 Reprioritized in the CFP WW0508 - Digester Mixing Improvement WWTP - (50,000) 453-7488-594-65-10 Reprioritized in the CFP WW0715 - Oak Street Sewer Separation - (275,000) 453-7488-594-65-10 Reprioritized in the CFP WW0815 - Laurel Street Sewer Separation - (275,000) 453-7488-594-65-10 Reprioritized in the CFP WW0117 - Francis Street Pigging Bypass - (190,000) 463-7489-594-65-10 Reprioritized in the CFP TOTAL WASTEWATER CAPITAL FUND - (677,700) SW0112 - Decant Facility at Transfer Station - (432,300) 454-7588-594-65-10 Reprioritized in the CFP SW0117 - Landfill Operating Software - 120,000 454-7588-594-65-10 Reprioritized in the CFP SW0120 - Landfill Pump Station 17 Repair - 190,000 454-7588-594-65-10 Reprioritized in the CFP TOTAL SOLID WASTE CAPITAL FUND - (122,300) DR0213 - H Street Stormwater Outfall - (504,500) 456-7688-594-65-10 Reprioritized in the CFP DR0215 - Francis Street Outfall - (10,000) 456-7688-594-65-10 Reprioritized in the CFP DR0120 - Decant Facility at Transfer Station - 25,000 456-7688-594-65-10 Reprioritized in the CFP DR0119 - N Street Outfall Improvement - 62,500 456-7688-594-65-10 Reprioritized in the CFP DR0404 - Stormwater at Canyon Edger & Ahlvers - (120,000) 456-7688-594-65-10 Reprioritized in the CFP TOTAL STORMWATER CAPITAL FUND - (547,000) Police vehicle replacements - (3,300) 501-7630-594-64-10 Reprioritized in the CFP Fire & Medic 1 vehicle replacements - (2,600) 501-7630-594-64-10 Reprioritized in the CFP Water vehicle replacements - (8,000) 501-7630-594-64-10 Reprioritized in the CFP Solidwaste vehicle replacements - (15,500) 501-7630-594-64-10 Reprioritized in the CFP Stormwater vehicle replacements - (23,200) 501-7630-594-64-10 Reprioritized in the CFP Street division vehicle replacements - (26,500) 501-7630-594-64-10 Reprioritized in the CFP TOTAL EQUIPMENT SERVICES FUND - (79,100) CAPWT - General Water Capital - (11,000) 402-7380-594-64-10 Reprioritized in the CFP CAPWT-IW - General Industrial Water Capital - (40,000) 402-7382-594-64-10 Reprioritized in the CFP Watermain Emergency Repairs - 160,000 402-7380-534-48-10 Replenish funds TOTAL WATER FUND - 109,000 Affordable housing sales tax credit 15,000 - 172-4130-313-27-00 Accounting change Rental Assistance Program (COVID)- 37,000 172-4130-551-49-90 Approved by Council 5/19/2020 TOTAL HOUSING FUND 15,000 37,000 GEMT Revenue Collection 45,800 - 409-6025-332-93-40 Medic 1 revenue TOTAL MEDIC 1 UTILITY FUND 45,800 - G - 4August 18, 2020 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington amending the 2020 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2020, was adopted, approved and confirmed on December 3, 2019, in Ordinance 3652, in the manner provided by law. WHEREAS, the first 2020 budget amendment was adopted, approved and confirmed by Ordinance No. 3657 by Council on April 7, 2020. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2020 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: · Unanticipated additional revenue; and ·Unanticipated reduced revenue; · Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2020. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: G - 5August 18, 2020 -2- Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 2. The 2020 budget appropriation for each separate fund as set forth in Ordinance 3652, is amended as shown in the attached Exhibit A. Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the ___ day of August, 2020. _______________________________ Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary G - 6August 18, 2020 CITY of PORT ANGELES 2020 Budget Amendment #2 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance - Est.Balance - Est.Balance - Est.Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,353,751 5,041,251 6,353,751 5,056,651 001.1160 City Council 44,200 71,300 44,200 71,300 001.1210 City Manager 216,100 518,000 216,100 468,000 001.1211 Customer Commitment 2,100 3,000 2,100 3,000 001.1220 Human Resources 130,000 211,600 130,000 211,600 001.1230 City Clerk 100,700 206,300 100,700 206,300 001.1289 Records Management 0 0 0 0 001.1390 Community Service 0 0 0 0 001.2001 Finance - Revenue 14,011,600 0 14,011,600 0 001.2020 Finance Administration 418,000 916,700 418,000 916,700 001.2023 Accounting 768,900 974,500 768,900 974,500 001.2025 Customer Service 1,022,900 1,113,800 1,022,900 1,113,800 001.2080 Reprographics 43,700 46,600 43,700 46,600 001.2091 Non-Departmental 0 0 0 0 001.2099 General Unspecified 0 0 0 0 001.3010 City Attorney 356,500 539,600 356,500 539,600 001.3012 Jail Contributions 0 885,600 0 885,600 001.4060 Planning 275,400 523,700 325,400 570,500 001.4050 Building 467,000 267,400 467,000 267,400 001.4071 Economic Development 50,000 101,700 51,200 101,700 001.5010 Police Administration 0 694,700 0 694,700 001.5012 PenCom/Capital Transfers 308,300 328,800 308,300 328,800 001.5021 Police Investigation 3,500 1,065,500 3,500 1,065,500 001.5022 Police Patrol 442,400 3,547,400 704,400 3,795,400 001.5026 Police Reserves & Volunteers 0 11,400 0 11,400 001.5029 Police Records 17,400 469,400 17,400 469,400 001.5050 Police Facilities Maintenance 16,300 20,100 16,300 20,100 001.6010 Fire Administration 57,700 228,500 57,700 228,500 001.6012 PenCom/Medic I Support 0 884,100 0 884,100 001.6020 Fire Suppression 0 1,284,800 0 1,234,100 001.6030 Fire Prevention 5,500 108,100 5,500 108,100 001.6045 Fire Training 6,100 102,900 6,100 153,600 001.6050 Fire Facilities Maintenance 0 56,700 0 56,700 001.7010 Public Works Administration 958,000 2,062,600 958,000 2,062,600 001.7012 Public Works CIP 0 25,000 0 25,000 001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001.8010 Parks Administration 0 266,500 0 266,500 001.8012 Senior Center 46,800 158,000 46,800 158,000 001.8050 Ocean View Cemetery 115,000 179,900 115,000 179,900 001.8080 Park Facilities 80,000 2,218,300 80,000 2,271,300 001.8112 Senior Center Facilities 0 57,600 0 57,600 001.8131 Central Services Facilities 366,900 504,400 366,900 504,400 001.8155 Facility Rentals 92,200 115,000 92,200 115,000 001.8221 Sports Programs 162,000 205,300 162,000 205,300 001.9029 General Unspecified 0 922,900 0 922,900 001 TOTAL General Fund 6,353,751 20,618,000 21,930,500 5,041,251 6,353,751 20,931,200 22,228,300 5,056,651 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 335,504 707,800 926,900 116,404 335,504 707,800 926,900 116,404 102 Street Fund 316,372 1,719,600 1,719,600 316,372 316,372 1,719,600 1,719,600 316,372 105 Real Estate Excise Tax-1 (REET-1) Fund 936,082 263,100 387,900 811,282 936,082 263,100 387,900 811,282 107 PenCom Fund 1,231,601 3,183,300 3,439,100 975,801 1,231,601 3,183,300 3,480,800 934,101 160 Real Estate Excise Tax-2 (REET-2) Fund 823,174 265,400 221,400 867,174 823,174 265,400 221,400 867,174 165 Business Improvement Area 57,888 36,800 0 0 57,888 36,800 40,000 0 172 Port Angeles Housing Rehab. Fund 48,255 1,152,100 1,165,300 35,055 48,255 1,167,100 1,202,300 13,055 175 Code Compliance Fund 50,000 1,000 0 51,000 50,000 1,000 0 51,000 TOTAL Special Revenue Funds 3,798,876 7,329,100 7,860,200 3,173,088 3,821,597 7,344,100 7,978,900 3,132,109 Funds 2020 Budget Amendment #22020 Budget Amendment #1 G - 7August 18, 2020 CITY of PORT ANGELES 2020 Budget Amendment #2 Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance - Est.Balance - Est.Balance - Est.Balance - Est. DEBT SERVICE FUNDS 215 2006 LTGO Bond (Prop. Acquisition) Fund 747,289 365,700 87,000 1,025,989 747,289 365,700 87,000 1,025,989 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 168,334 604,700 598,800 174,234 168,334 604,700 598,800 174,234 217 2015 LTGO Bond - Refunding (W.U.G.A.)12,571 234,500 233,200 13,871 12,571 234,500 233,200 13,871 TOTAL Debt Service Funds 928,194 1,204,900 919,000 1,214,094 928,194 1,204,900 919,000 1,214,094 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 9,081,392 30,274,900 32,423,000 6,933,292 9,081,392 30,274,900 32,423,000 6,933,292 402 Water Utility Fund 13,458,563 9,345,900 9,345,900 13,458,563 13,458,563 9,345,900 7,481,800 15,322,663 403 Wastewater Utility Fund 1,935,053 7,170,300 7,173,200 1,932,153 1,935,053 7,170,300 7,173,200 1,932,153 404 Solid Waste Utility Fund 4,710,586 12,003,800 12,479,800 4,234,586 4,710,586 12,003,800 12,479,800 4,234,586 406 Stormwater Utility Fund 1,328,044 2,646,000 2,294,800 1,679,244 1,328,044 2,646,000 2,294,800 1,679,244 409 Medic 1 Utility Fund 314,526 2,896,500 3,115,300 95,726 314,526 2,942,300 3,115,300 141,526 413 Harbor Clean-up Fund (837,910)2,692,300 2,624,400 (770,010)(837,910)2,692,300 2,624,400 (770,010) 421 Conservation Fund 894,333 479,400 614,300 759,433 894,333 479,400 614,300 759,433 TOTAL Enterprise / Utility Funds 30,884,587 67,509,100 70,070,700 28,322,987 30,884,587 67,554,900 68,206,600 30,232,887 ENTERPRISE / INTERNAL SERVICE FUNDS 501 Equipment Services 4,082,192 1,748,800 2,683,200 3,147,792 4,082,192 1,748,800 2,604,100 3,226,892 502 Information Technology 1,163,809 2,259,000 2,342,200 1,080,609 1,163,809 2,259,000 2,342,200 1,080,609 503 Self-Insurance 936,601 5,962,500 5,962,500 936,601 936,601 5,962,500 5,962,500 936,601 TOTAL Internal Service Funds 6,182,602 9,970,300 10,987,900 5,165,002 6,182,602 9,970,300 10,908,800 5,244,102 FIDUCIARY FUNDS 602 Firemen's Pension Fund 148,043 15,000 87,800 75,243 148,043 15,000 87,800 75,243 TOTAL Fiduciary Funds 148,043 15,000 87,800 75,243 148,043 15,000 87,800 75,243 PERMANENT FUNDS 601 Cemetery Endowment Fund 405,604 6,100 0 411,704 405,604 6,100 0 411,704 TOTAL Permanent Funds 405,604 6,100 0 411,704 405,604 6,100 0 411,704 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 1,035,728 2,059,500 2,101,500 993,728 1,035,728 2,120,000 2,344,700 811,028 312 Transportation Capital 2,468,818 1,316,400 2,590,100 1,195,118 2,468,818 1,316,400 2,244,600 1,540,618 316 Governmental Park Improvement Fund 277,918 11,600 0 289,518 277,918 11,600 0 289,518 451 Electric Capital Fund 9,572,120 3,300,000 9,284,800 3,587,320 9,572,120 3,300,000 8,890,900 3,981,220 452 Water Capital Fund 3,896,221 568,000 1,788,200 2,676,021 3,896,221 568,000 756,000 3,708,221 453 Wastewater Capital Fund 2,562,890 803,500 2,772,300 594,090 2,562,890 803,500 2,094,600 1,271,790 454 Solid Waste Capital Fund 2,696,591 1,713,300 1,885,600 2,524,291 2,696,591 1,713,300 1,763,300 2,646,591 456 Stormwater Capital Fund 2,656,176 400,000 665,000 2,391,176 2,656,176 400,000 118,000 2,938,176 463 Combined Sewer Overflow Capital Fund 2,182,956 2,331,900 2,484,300 2,030,556 2,182,956 2,331,900 2,484,300 2,030,556 TOTAL Capital Funds 27,349,418 12,504,200 23,571,800 16,281,818 27,349,418 12,564,700 20,696,400 19,217,718 SUB-TOTAL ALL FUNDS 76,051,075 119,156,700 135,427,900 59,685,187 76,073,796 119,591,200 131,025,800 64,584,508 Reserves - Designated 2,803,400 2,939,600 Reserves Used 17,101,500 14,374,200 TOTAL CITYWIDE ALL FUNDS 76,051,075 136,258,200 138,231,300 59,685,187 76,073,796 133,965,400 133,965,400 64,584,508 Funds 2020 Budget Amendment #22020 Budget Amendment #1 G - 8August 18, 2020 Date: August 18, 2020 To: City Council From: Allyson Brekke, Community and Economic Development Director Subject: TR-0209 Race Street Recreation Conservation Office Grant Application Background / Analysis: The Recreation Conservation Office (RCO) provides grants to Cities, Counties, Park Districts, Tribes, and Nonprofit Organizations to protect and improve Washington’s natural and outdoor recreation resources, now and for future generations. One grant opportunity that is currently open is the Western Washington Recreation Program - Trails (WWRP-Trails) Grant. This grant provides funds to buy land and/or develop non-motorized trail facilities such as the Olympic Discovery Trail and the Race Street Complete Street Trail. In 2018, the City was a successful recipient of this grant and was awarded $1,400,000 for the Hill Street phase of the Olympic Discovery Trail. Over the last 6 years, the City has been working to complete the design and construction of the first phase of the Race Street Complete Street Project, which when completed will see the construction of a 12’ non- motorized trail along Race Street from 8th Street to the Olympic National Park Visitor and Wilderness Information Center at Olympus Avenue. Phase two of the project will see construction of the trail from 1st Street to 8th Street. It is important to note that no General Fund dollars have been committed towards the WWRP - Trails Grant. Funding from several other federal sources will match the RCO Grant, relieving the City of match requirements for the construction of Phase one. Total cost of the first phase of the project is $4,000,000. The City is requesting $400,000 in its WWRP- Trails Application. Funding Overview: No General Funds dollars are associated with this grant. Federal funding received from the Federal Lands Access Program, Surface Transportation Block Grant, and Transportation Alternatives Program will provide the necessary matching funds for the construction of phase one, scheduled for the summer of 2021. Summary: The City is pursuing a Recreation Conservation Office (RCO) Western Washington Recreation Program – Trails (WWRP-Trails) Grant to fulfill the funding of the first phase of the Race Street Complete Street project. Funding: No General Funds dollars are associated with this grant at this time. RCO has waived the required local 10% match for all WWRP- Trails grants, allowing Federal Grants to provide the full 25% RCO requested matching funds, fulfilling the remainder of the funding for the project. Recommendation: Pass the attached Resolution authorizing the submission of an application for grant assistance from the Recreation and Conservation Office for Capital Facility Project TR-0209. H - 1August 18, 2020 -1- RESOLUTION NO. ________ A resolution of the City Council of the City of Port Angeles authorizing the submittal of a WWRP-Trails applications for grant assistance from the Recreation and Conservation Office. WHEREAS, the Recreation Conservation Office (RCO) provides grants to Cities, Counties, Park Districts, Tribes, and Nonprofit Organizations to protect and improve Washington’s natural and outdoor recreation resources; and WHEREAS, the City is pursuing grant assistance from the RCO to aid in financing the cost of a project known as the first phase of the Race Street Complete Street project; and WHEREAS, this type of grant ordinarily requires matching funds totaling 25%, and 10% of the matching funds must be paid from the Grantee’s local funds; and WHEREAS, due to hardships created by COVID, RCO has waived the required 10% local match for all WWRP- Trails grants; and WHEREAS, in this instance, the City has collected funds from several federal sources to fully pay the 25% matching funds required and so the City will be able to fully satisfy the 25% matching funds requirement without expending any City funds; and WHEREAS, no General Fund dollars are required for this grant at this time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington, that (1) the City Manager is authorized to make formal application to the Recreation Conservation Office for grant assistance for the first phase of the Race Street Complete Street project described above and that any grant assistance received will be used for direct costs associated with implementation of the described project and that no General Funds dollars are associated with this grant; and (2) this resolution may become part of a formal application to the Recreation Conservation Office Grant Program; and (3) the City of Port Angeles provided appropriate opportunity for public comment on this application. H - 2August 18, 2020 -2- PASSED by the City Council of the City of Port Angeles at a special meeting of said Council held on the 18th day of August, 2020. _____________________________ Kate Dexter, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney H - 3August 18, 2020 Date: August 18, 2020 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Resolution Authorizing the Redemption of the 2010 Electric Revenue Bonds Prior to Maturity Background / Analysis: In 2010 the City issued bonds to cover expenses for capital projects in the Electric utility for the Advanced Metering Infrastructure (AMI), and pole and streetlight bulb replacements. These bonds are callable effective September 1, 2020, meaning the City is eligible to refinance these bonds for a lower interest rate or to redeem the bonds. Based on Staff analysis and consultation from the City’s bond advisor, Staff is recommending the redemption of these bonds. Currently there are excess reserves that are the result of several years of savings in Electric fund expenses, primarily from staffing vacancies, as well as higher than anticipated revenue from collection and investment interest. Additionally, an estimated $370,000 is available in electric reserves that has previously been restricted as part of the requirements of this bond but could be used for the redemption for the 2010 bonds. The use of the excess reserves would be consistent with Financial Policies as this would be a one-time expense and would maintain a 60-day operating cash reserve in the Electric Utility. It is also consistent with Council goals to reduce the amount of City debt. Redemption of these bonds would save the City $330,000 annually in principal and interest payments in the Electric utility fund, and nearly $1.4 million of interest over the current remaining life of the bonds. Funding Overview: Funding is available in the amount of $3,765,000 in the Electric Utility from excess reserves from prior year’s savings and from restricted reserves held as a requirement for the 2010 bond issue. Cash in this fund will remain at the 60-day operating cash requirement per financial policies after the redemption occurs. Summary: In 2010 the City issued bonds to cover expenses for capital projects in the Electric utility for the Advanced Metering Infrastructure (AMI), and pole and streetlight bulb replacements. These bonds are callable effective September 1, 2020, meaning the City is eligible to refinance these bonds for a lower interest rate or to redeem the bonds. Based on Staff analysis and consultation from the City’s bond advisor, Staff is recommending the redemption of these bonds. Staff is seeking Council approval to redeem the bonds in the amount of $3,765,000 prior to maturity. Funding: Funding is available in the amount of $3,765,000 in the Electric Utility from excess reserves from prior year’s savings and from restricted reserves held as a requirement for the 2010 bond issue. Cash in this fund will remain at the 60-day operating cash requirement per financial policies after the redemption occurs. Recommendation: Approve the resolution authorizing the redemption of the 2010 Electric Revenue bonds prior to maturity. H - 4August 18, 2020 1 10123 jf30fz430t RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF PORT ANGELES, WASHINGTON, AUTHORIZING THE REDEMPTION PRIOR TO MATURITY OF THE CITY’S ELECTRIC REVENUE BONDS, SERIES 2010 AND CERTAIN MATTERS RELATED THERETO. WHEREAS, the City of Port Angeles, Washington, a municipal corporation of the State of Washington (the “City”), owns, operates and maintains an electric utility system (the “Electric System”); and WHEREAS, the City has issued and has outstanding the following Electric System revenue bonds: Designation Authorizing Ordinance Date of Bonds Principal Amount Outstanding as of July 1, 2020 Electric Revenue Bonds, Series 2010 (the “2010 Bonds”) 3406 08/17/2010 $3,765,000 WHEREAS, the 2010 Bonds maturing on and after September 1, 2025 are subject to redemption prior to maturity at the option of the City on any date on or after September 1, 2020; and WHEREAS, based on the recommendation of City staff, the City Council (the “Council”) has determined that it is in the best interest of the City to redeem the outstanding 2010 Bonds prior to maturity as described herein; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port Angeles: Section 1. Authorization of Refunding. The Council hereby authorizes the use of available revenues of the Electric System for the purpose of effecting the redemption of the 2010 Bonds (the “Refunded Bonds”) and paying costs associated with such refunding. Section 2. Plan of Refunding. The City Manager, Finance Director, and Management Accountant/Treasurer (each, a “Designated Representative”) are each hereby directed to cause the Refunded Bonds to be redeemed prior to their scheduled maturities. The Designated Representatives are each hereby directed to select the Refunded Bonds to be refunded prior to maturity and to determine the date the Refunded Bonds are to be redeemed, provided, that the date fixed for redemption shall occur on or after September 1, 2020 and no more than 180 days from the date this resolution is passed. The City shall provide, or cause to be provided, notice of the redemption of the Refunded Bonds in the manner provided in the ordinance authorizing the 2010 Bonds (the “2010 Bond Ordinance”). The City hereby calls the Refunded Bonds for redemption in accordance with the provisions of the 2010 Bond Ordinance. H - 5August 18, 2020 2 10123 jf30fz430t Section 3. Severability. If any provision in this resolution is declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provisions of this resolution and shall in no way affect the validity of the other provisions of this resolution or of the Refunded Bonds. Section 4. General Authorization. The Designated Representatives, each acting singly, and the other officers, agents and employees of the City shall be and each of them is hereby authorized, empowered and directed to execute and deliver such other documents and agreements, and to take such other actions as in their judgment may be necessary or desirable in order to carry out the terms of, and complete the transactions contemplated by, this resolution. The signature of one Designated Representative shall be sufficient to bind the City. All actions taken by the Designated Representatives and the other officers, agents and employees of the City pursuant to or in anticipation of the authority of this resolution but prior to its effective date are hereby ratified, confirmed and approved. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of the Council held on ________________, 2020. CITY OF PORT ANGELES, WASHINGTON Kate Dexter, Mayor ATTEST: Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: Pacifica Law Group LLP, Bond Counsel H - 6August 18, 2020 Date: To: From: Subject: August 18, 2020 City Council Nathan West, City Manager Sarina Carrizosa, Finance Director Approval of the Interlocal Agreement with Clallam County to Receive CARES Funding for the COVID-19 Utility, Rental and Mortgage Relief Program Background / Analysis: Clallam County has received funding from the Department of Commerce directed from the federal government’s CARES act for programs intended to provide financial relief in our community to those in need as a result of the COVID-19 pandemic. Clallam County Commissioners requested sub-groups on various community needs meet and report back on a recommendation for funding needs. The City of Port Angeles, Clallam County PUD and OlyCAP met to discuss the need in our area for utility, rental and mortgage assistance programs and reported back to the County Commissioners during a regularly scheduled meeting. The group determined that the need for utility, rental and mortgage assistance was significant and the Commissioners agreed to distribute $300,000 in funding to the Clallam County PUD, OlyCAP and the City of Port Angeles for Utility, Rental and Mortgage Relief programs. The portion of this funding that will be passed to the City for this program is $89,900. As the City currently has a program in place for Utility, Rental and Mortgage Relief this funding will simply allow the City to continue the existing program. Funding Overview: There is no City match required for the acceptance of this funding. The City will be able to leverage its current COVID relief program and provide further assistance to our residents. Summary: Clallam County has received funding from the Department of Commerce directed from the federal government’s CARES act for programs intended to provide financial relief in our community to those in need as a result of the COVID-19 pandemic. Clallam County Commissioners agreed to distribute $300,000 in funding to the Clallam County PUD, OlyCAP and the City of Port Angeles for Utility, Rental and Mortgage Relief programs. The portion of this funding that will be passed to the City for this program is $89,900. Funding: There is no City match required for the acceptance of this funding. The City will be able to leverage its current COVID relief program and provide further assistance to our residents. Recommendation: Approve and authorize the City Manager to accept the interlocal agreement with Clallam County for $89,900 in CARES funding directed toward utility, rental and mortgage assistance. I - 1August 18, 2020 CARES Subrecipient Agreement 1 CARES SUBRECIPIENT AGREEMENT This CARES Subrecipient Agreement (“Agreement”) is dated as of the _____ day of _____________, 2020, by and between Clallam County, a Washington political subdivision ("County"), and City of Port Angeles, a municipal corporation of the State of Washington and non- charter code city ("Subrecipient"). WHEREAS, Washington State has allocated to the County federal stimulus funding (“CARES Funds”) under Section 601(a) of the Social Security Act, as amended by Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act and Section V and VI of the CARES Act (“CARES Act”) for the limited purposes identified in the Interagency Agreement between the Washington State Department of Commerce and Clallam County (“IGA”), identified as Attachment A, and the Coronavirus Relief Funds for Local Governments Program Guidelines (“Program Guidelines”), identified as Attachment B. Attachments A and B are attached hereto and incorporated herein by this reference. WHEREAS, the CARES Act authorizes the County to seek reimbursement from the State for certain costs incurred in response to the COVID-19 public health emergency during the period of March 1, 2020 through October 31, 2020, which may include reimbursement of expenditures incurred to respond directly to the emergency as well as expenditures incurred to respond to second-order effects of the emergency, such as providing economic support to those suffering from employment or business interruptions due to COVID-19 related business closures. WHEREAS, all requests submitted by the County to the State for reimbursement must be for expenses that are 1) connected to the COVID-19 emergency; 2) necessary expenses, 3) not filling a short fall in government revenues, 4) not funded thru another budget line item, allotment or allocation, as of March 27, 2020, and 5) would not exist without COVID-19 or would be for a substantially different purpose as provided in the IGA and Program Guidelines (collectively “Reimbursements”). WHEREAS, the County desires to allocate portions of the CARES Funds to Clallam County to residents experiencing severe financial hardship due to job loss, layoff, reduction of work hours or other circumstances resulting from the COVID-19 emergency that need rent, mortgage and/or utility payment assistance to avoid eviction, foreclosure or utility disconnect and thereby endanger the health and well-being of such impacted residents, with such allocation of funds to be consistent with the Reimbursement requirements. WHEREAS, the County and Subrecipient desire to enter into this Agreement so that the County may seek CARES Funds for appropriate and qualifying Reimbursements of grant funds advanced to the Subrecipient by the County for provision of residential rent, mortgage and utility assistance grants to be made by the Subrecipient to eligible residents of the Subrecipient under the IGA and Program Guidelines. NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the terms and conditions set forth below, the parties agree as follows: I - 2August 18, 2020 CARES Subrecipient Agreement 2 1. Effective Date and Term. This Agreement shall commence when last executed by all parties and remain in effect until November 15, 2020, unless terminated by the County in writing. 2. CARES Funds. The County agrees to provide the Subrecipient a total sum not to exceed $89,900 upon Agreement execution to be used for provision of residential rent, mortgage and utility assistance, conditioned on the requirement that such funds will be disbursed to the resident for rent or mortgage assistance and via an account credit to eligible utility account holders of Subrecipient for utility assistance related to costs incurred during the COVID-19 public health emergency during the period of March 17, 2020 through October 31, 2020 based on eligibility criteria outlined in Attachment C. 3. Subrecipient’s Use of CARES Funds. The Subrecipient shall ensure that the CARES Funds requests are necessary and eligible Reimbursements under one of the following cost categories: a) medical expenses, b) public Health, c) payroll expenses, d) expenses of actions to facilitate compliance with COVID-19 public health measures, e) expenses associated with the provision of economic support, or f) any other COVID-19 related expense necessary to the function of government that satisfy the Reimbursement eligibility criteria. 4. Ineligible Costs. Non-allowable costs include, without limitation, the following: a) expenses for the state share of Medicaid; b) damages covered by insurance; c) payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency; d) expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by states to state unemployment funds; e) reimbursement to donors for donated items or services; f) workforce bonuses other than hazard pay or overtime; g) severance pay; and h) legal settlements. 5. COVID-19 Reimbursement Request Support. To facilitate the County’s seeking reimbursement of CARES funding under the IGA, the Subrecipient will submit an A-19 equivalent report to the County, on or before the 15th day of August, September, and October, detailing the rent, mortgage and utility assistance grants disbursed by the Subrecipient as outlined in Attachment C. Such schedule may be modified with the prior approval of the County. Failure to provide any of the required documentation may result in termination of the Agreement and refunding all remaining unspent grant funds paid to the Subrecipient by the County. 6. Termination. The County may terminate this Agreement, for convenience or otherwise and for no consideration or damages, upon prior notice to the Subrecipient. 7. Independent Contractor. Each party under the Agreement shall be for all purposes an independent Contractor. Nothing contained herein will be deemed to create an association, a partnership, a joint venture, or a relationship of principal and agent, or employer and I - 3August 18, 2020 CARES Subrecipient Agreement 3 employee between the parties. The Subrecipient shall not be, or be deemed to be, or act or purport to act, as an employee, agent, or representative of the County for any purpose. 8. Indemnification. The Subrecipient agrees to defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers harmless from and against any and all claims, injuries, damages, losses or expenses including without limitation personal injury, bodily injury, sickness, disease, or death, or damage to or destruction of property, which are alleged or proven to be caused in whole or in part by an act or omission of the Subrecipient, its officers, directors, employees, and/or agents relating to the Subrecipients’ performance or failure to perform under this Agreement. The section shall survive the expiration or termination of this Agreement. 9. Compliance with Laws, Guidelines. The Subrecipient shall comply with all federal, state, and local laws and all requirements (including certifications and audits) of the IGA and Program Guidelines, to the extent applicable, when seeking Reimbursement. 10. Maintenance and Audit of Records. The Subrecipient shall maintain records, books, documents, and other materials relevant to its performance under this Agreement. These records shall be subject to inspection, review and audit by the County or its designee, the Washington State Auditor’s Office and as required by the IGA and Program Guidelines for five (5) years following termination of this Agreement. If it is determined during the course of the audit that the Subrecipient was reimbursed for unallowable costs under this Agreement or any, the Subrecipient agrees to promptly reimburse the County for such payments upon request. 11. Notices. Any notice desired or required to be given hereunder shall be in writing, and shall be deemed received three (3) days after deposit with the U.S. Postal Service, postage fully prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended at its last known address, or to such other person or address as either party shall designate to the other from time to time in writing forwarded in like manner: Subrecipient City of Port Angeles Attn: Finance Department 321 E 5th Street Port Angeles, WA 98362 Clallam County Attn: Mark Lane 223 E 4th St, Suite 4 Port Angeles, WA 98362-3015 12. Improper Influence. Each party warrants that it did not and will not employ, retain, or contract with any person or entity on a contingent compensation basis for the purpose of seeking, obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, I - 4August 18, 2020 CARES Subrecipient Agreement 4 and represents that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining, maintaining, or extending this Agreement. 13. Conflict of Interest. The elected and appointed officials and employees of the parties shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest. 14. Time. Time is of the essence in this Agreement. 15. Survival. The provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include without limitation Indemnification and Maintenance and Audit of Records. 16. Amendment. No amendment or modification to the Agreement will be effective without the prior written consent of the authorized representatives of the parties. 17. Governing Law; Venue. The Agreement will be governed in all respects by the laws of Washington State, both as to interpretation and performance, without regard to conflicts of law or choice of law provisions. Any action arising out of or in connection with the Agreement may be instituted and maintained only in a court of competent jurisdiction in Clallam County, Washington or as provided by RCW 36.01.050. 17. Non-Waiver. No failure on the part of the County to exercise, and no delay in exercising, any right hereunder shall operate as a wavier thereof; nor shall any single or partial exercise by the County of any right hereunder preclude any other or further exercise thereof or the exercise of any other right. The remedies herein provided are cumulative and not exclusive of any remedy available to the County at law or in equity. 18. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors. 19. Assignment. The Subrecipient shall not assign or transfer any of its interests in or obligations under this Agreement without the prior written consent of the County. 20. Entire Agreement. This Agreement constitutes the entire agreement between the County and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the parties with respect to this Agreement. 21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this Agreement. This provision shall not limit any obligation which either Party has to the Washington State Department of Commerce in connection with the use of CARES funds, including the obligations to provide access to records and cooperate with audits as provided in this Agreement. I - 5August 18, 2020 CARES Subrecipient Agreement 5 22. Severability. In the event that one or more provisions of this Agreement shall be determined to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof, the remainder of the Agreement shall remain in full force and effect and the invalid provisions shall be deemed deleted. 23. Counterparts. This Agreement may be executed in one or more counterparts, any of which shall be deemed an original but all of which together shall constitute one and the same instrument. 24. Authorization. Each party signing below warrants to the other party, that they have the full power and authority to execute this Agreement on behalf of the party for whom they sign. IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date signed below. DATED this _____ day of ___________________, 2020. SUBRECIPIENT By: _________________________________________ Print Name: __________________________________ Its: _________________________________________ DATED this __ day of _____________________, 2020. APPROVED AS TO FORM by DPA Alvarez July 15, 2020 BOARD OF COUNTY COMMISSIONERS CLALLAM COUNTY, WASHINGTON _____________________________________ MARK OZIAS, Chair _____________________________________ RANDY JOHNSON, Commissioner _____________________________________ BILL PEACH, Commissioner ATTEST: ___________________________ L. Gores, Clerk of the Board I - 6August 18, 2020 CARES Subrecipient Agreement 6 ATTACHMENT A INTERAGENCY AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF COMMERCE AND CLALLAM COUNTY I - 7August 18, 2020 Documents Available Upon Request CARES Subrecipient Agreement 7 ATTACHMENT B WASHINGTON STATE DEPARTMENT OF COMMERCE CORONAVIRUS RELIEF FUNDS FOR LOCAL GOVERNMENTS PROGRAM GUIDELINES DATED 5-18-2020 I - 8August 18, 2020 Documents Available Upon Request CARES Subrecipient Agreement 8 ATTACHMENT C SCOPE OF WORK The Board of Commissioners is directing up to $89,900 to residential rent, mortgage and utility assistance for residents and utility customers of the City of Port Angeles (“COPA”) using federal CARES funding. These funds must be fully distributed by October 31, 2020. The intent of this grant is to provide rent, mortgage and utility assistance to COPA residents who have been severely adversely impacted financially by the COVID-19 public health emergency due to job loss, reduction in work hours, layoff, illness or other circumstance that resulted in a significant loss of income that places them at risk of eviction, foreclosure or utility disconnect, and who meet the eligibility criteria outlined below. COPA will be responsible for overseeing the program based upon the eligibility criteria, funding uses and process and deadline for distribution shown below. 1. Eligible Residents Individuals seeking CARES funding through this program must: • Be a COPA residential utility account holder; • Have incurred a financial hardship due to the COVID public health emergency, such as a job loss, reduced work hours, lay off, illness or other circumstance leading to a significant reduction in household income; • For applicants seeking rent or mortgage assistance, applicants must meet the eligibility requirements of the utility relief program for income and household size and demonstrate a financial need for funds resulting from the COVID-19 pandemic as described in this contract. • For applicants seeking rent or mortgage assistance, priority will be given to Households who have received a Pay or Vacate Notice and face eviction or foreclosure once the Governor’s eviction moratorium has lifted; • For applicants seeking utility assistance, priority will be given to customers subject to utility disconnect for non-payment once disconnect moratoriums in the Governor’s proclamation 20-23 have lifted; • Consent to disclosure and release by COPA to Clallam County of certain information gathered during the application process and details of award granted under this program; • Grant limitations: one assistance grant, consisting of rent and/or utility assistance or mortgage and/or utility assistance, will be awarded per Household; 2. Program Funding and Award Amount I - 9August 18, 2020 CARES Subrecipient Agreement 9 The County shall make $89,900 of CARES funds available to the program that will be paid to COPA following execution of the Agreement. Eligible residents awarded a utility assistance grant will receive the grant in the form of a credit applied to their utilities account with COPA up to a maximum amount under one application or disconnect risk event dependent on housing type (single family house or apartment/condo), household size and income as outlined in the table below Applicants residing in a house: House hold size Federal Poverty Level 200% of Poverty Level 300% of Poverty Level Greater than 300% of Poverty Level Annual Maximum Income Relief Amount Annual Maximum Income Relief Amount Annual Maximum Income Relief Amount Annual Income Greater than Relief Amount 1 $12,760 $100.00 $25,520 $75.00 $38,280 $60.00 $38,281 $45.00 2 $17,240 $140.00 $34,480 $110.00 $51,720 $90,00 $51,721 $70.00 3 $21,720 $175.00 $43,440 $150.00 $65,160 $125.00 $65,161 $100.00 4 $26,200 $210.00 $52,400 $190.00 $78,600 $165.00 $78,601 $140.00 5 + $30,680 $250.00 $61,360 $225.00 $92,040 $200.00 $92,041 $175.00 Applicants residing in an apartment or condo: House hold size Federal Poverty Level 200% of Poverty Level 300% of Poverty Level Greater than 300% of Poverty Level Annual Maximum Income Relief Amount Annual Maximum Income Relief Amount Annual Maximum Income Relief Amount Annual Income Greater than Relief Amount 1 $12,760 $70.00 $25,520 $50.00 $38,280 $34.50 $38,281 $24.00 2 $17,240 $100.00 $34,480 $70.00 $51,720 $50,00 $51,721 $34.50 3 $21,720 $122.50 $43,440 $86.00 $65,160 $60.00 $65,161 $42.00 4 $26,200 $147.00 $52,400 $103.00 $78,600 $72.00 $78,601 $50.50 5 + $30,680 $175.00 $61,360 $122.50 $92,040 $86.00 $92,041 $60.00 Eligible residents awarded a rent or mortgage assistance grant will receive the grant in the form of a check payment to the applicant up to a maximum amount of $300 for apartment/condo I - 10August 18, 2020 CARES Subrecipient Agreement 10 and $500 for a single family home under one application, with eligibility dependent on eligibility for the utility relief program. All funds are to be disbursed no later than October 31, 2020. 3. Application, Review and Distribution Process: a. Solicitation—COPA will promote this rent, mortgage and utility assistance program on its website, and through social or other media. b. Application Submission--Applicants can apply by using the “COVID-19 Financial Assistance Application” form available on COPA’s website and submit that form by mail, at one of COPA’s drop boxes, or email. Applicants are required to provide proof of: 1. Loss of income (such as a layoff notice or determination letter from the Employment Security Department); and/or 2. Increase in household expenses incurred due to the COVID-19 emergency (such as costs of medical testing or treatment, care of sick or dependent household member, or costs incurred due to quarantine of a household member) c. Review Process--Applications will be reviewed by COPA’s Finance Department The Finance Department will review the application, gather any additional documentation, and make a determination whether the applicant is eligible for CARES Act Funding. d. Award and Disbursement—Based on review of the application, the Finance Department will determine the amount of the award based on the need up to the maximum allowed award according to the household type, household size and income maximum relief amount tables. Utility assistance awards will be disbursed via credits applied to the Applicant’s COPA utility account. Rent or mortgage assistance awards will be disbursed via check to the applicant 1. COPA reserves the right to audit applicants who receive rental/mortgage assistance awards to insure amounts were paid to landlords or mortgage holders. e. If COPA believes an applicant is eligible for additional assistance from another agency above that available under this rent, mortgage and utility assistance program, COPA will provide the necessary referral of that applicant as applicable 4. Reporting COPA shall submit a monthly report on applications received, and provide an A-19 equivalent report detailing funds disbursed to each applicant outlining the last four digits of the customer account number, type of award, brief description of COVID-19 related financial hardship (i.e. job loss, reduction in work hours, layoff, illness, etc), amount awarded by type (rental, mortgage, utility), and disbursement date. I - 11August 18, 2020 CARES Subrecipient Agreement 11 COPA shall maintain all documentation regarding the disbursement of grant funds under this program through the contract period and will provide those materials to Clallam County through a secure electronic link for future audit use. 5. Confidentiality The County shall ensure that applicant information supplied by COPA and/or gathered by the County in conjunction with this Agreement shall be maintained in confidentiality in strict accordance with all State, Local and Federal laws. Each party may disclose applicant information gathered or supplied in conjunction with this Agreement to the limited extent required in order to comply with the order of a court or other governmental body, or as otherwise necessary to comply with applicable law. I - 12August 18, 2020 CARES Subrecipient Agreement 12 ATTACHMENT D COMPENSATION In order to maximize the amount of utility assistance available to eligible residents financially impacted by the COVID-19 public health emergency, COPA has agreed to waive any compensation under this agreement to cover its administrative costs. I - 13August 18, 2020 PUBLIC WORKS CONTRACT STATUS REPORT May 2020 / July 2020 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000 PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED SINCE LAST COUNCIL REPORT (QUOTATIONS AVAILABLE FOR INSPECTION AT CONTRACT SPECIALIST’S OFFICE) CONTRACTOR OR VENDOR CONTRACT/ PO # DESCRIPTION DATE AWARDED AMOUNT *2 Grade LLc CON-2020-37 Concrete Cylinder Water Main June 30, 2020 $24,000 Rehrig Pacific Company PO#56718 90 Gallon Garbage Containers July 8, 2020 $23,955.69 *2 Grade LLC CON-2020-47 20-Inch Water Main Repair Village PL August 4, 2020 $24,000 *Limited Public Works Process PROJECT TITLE ORIGINAL BUDGET (Construction) ORIGINAL CONTRACT AMOUNT PRIOR CHANGE ORDERS MAY TO JUNE CHANGE ORDERS CONTRACT + REVISED AMOUNTS CON-2019-18 (TR0519/PK0418) Peabody Street Sidewalk Repair & Civic Field ADA Access Improvements $195,000 $172,390 $0.00 $0.00 $172,390 CON-2020-01 2020 Pavement Repairs $359,550 $359,550 $0.00 $25,943.50 $385,493.50 CON-2019-32 (CL0916) Laurel Substation Electrical Switchgear Upgrades $500,000 $278,054.60 $0.00 $0.00 $278,054.60 CON-2020-14 2020 Chip Seal $680,000 $398,398.00 $0.00 $0.00 $398,398.00 WW-03-03 Pump Station 3 Replacement $1,309,622 $564,454.40 $0.00 $0.00 $564,454.40 L - 1August 18, 2020 L - 2August 18, 2020 L - 3August 18, 2020 L - 4August 18, 2020 L - 5August 18, 2020 L - 6August 18, 2020 L - 7August 18, 2020 L - 8August 18, 2020 L - 9August 18, 2020 L - 10August 18, 2020 L - 11August 18, 2020 L - 12August 18, 2020 L - 13August 18, 2020 L - 14August 18, 2020 L - 15August 18, 2020 L - 16August 18, 2020 L - 17August 18, 2020 L - 18August 18, 2020 JAN FEB MAR APR MAY JUN JULTotalNEW CONSTRUCTION 0000000 0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ REPAIR AND ALTERATION51093104950$157,810.00 $90,559.00 $63,649.00 $37,788.00 $68,165.00 $29,039.00 $1,589,401.00 2,036,411$ NEW CONST. 0100000 1$0.00 $895,555.00 $0.00 $0.00 $0.00 $0.00 $0.00 895,555$ REPAIR AND ALTERATION00000000$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ NEW CONSTRUCTION 0‐$ REPAIR AND ALTERATION01100103$0.00 $24,000.00 $395,000.00 $0.00 $0.00 $25,000.00 $0.00 444,000$ NEW MULTI FAMILY 0000000 0$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00‐$ NEW MANUFACTURED HOME 0001000 1$0.00 $0.00 $0.00 $87,000.00 $0.00 $0.00 $0.0087,000$ NEW SINGLE FAMILY RESIDENCE 122150314$410,000.00 $844,620.00 $328,818.00 $265,000.00 $690,443.00 $0.00 $1,014,580.00 3,553,461$ NEW ACCESSORY STRUCTURE 0111041 8$0.00 $36,720.00 $25,000.00 $36,720.00 $0.00 $113,740.00 $51,720.00 263,900$ REPAIR AND ALTERATION3947245412628210$342,646.00 $314,471.00 $170,281.00 $41,981.00 $343,435.00 $266,428.00 $189,105.00 1,668,347$ 1020120 6$0.00 $0.00 $27,000.00 $0.00 $275,000.00 $46,995.00 $0.00 348,995$ Total:466239 11573741293$910,456.00 $2,205,925.00 $1,009,748.00 $468,489.00 $1,377,043.00 $481,202.00 $2,844,806.009,297,669$ 306010111DEMOLITION AND MOVING CERTIFICATES OF OCCUPANCYPublic2020 Building Permit Issuance Report Comm. Ind. Res.L - 19August 18, 2020