HomeMy WebLinkAboutCouncil Packet 09/01/2020 SEPTEMBER 1, 2020
City of Port Angeles Council Meeting Agenda
City Council Chambers, 321 East 5 h Street
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order—Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an Written
public comment can be submitted to: c ormcil.cicitvaf�a us, comments will not be read aloud but will be made apart of the record. To
provide pre-recorded messages to the City Council by phone,please call 360-417-4504. Messages received will be provided to
Council. These messages will be made a part of the record. Comments should be received by 2:00 pm. Tuesday, September 1, 2020.
To call in and provide oral public comment through a telephone line during the public meeting, call 425-636-9666 and use the access
code:881027. This code is valid for the September 1 meeting only. This information can all be found on the City's website at
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Members of the public may address the City Council at the beginning and end of any Regular Meeting under"Public Comment."
During the "Public Comment"portion of the meeting,individuals may speak to agenda items,except those scheduled for a Public
Hearing.
The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly,
timely manner. At any time,the presiding officer,in the presiding officer's sole discretion,may set such reasonable limits as are
necessary to prevent disruption of other necessary business.
At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be
concluded not later than 9:45 for the second Public Comment period.
Individuals may speak for three(3)minutes or less,depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two(2)minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first,with preference given to those
who wish to speak to an item on the meeting's agenda.If time remains,the presiding officer will call other individuals wishing to
speak,generally in the order in which they have signed.If time is available,the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name,whether they reside within the City limits,whether they have any other pertinent connection
to the City, and whether they are appearing as the representative of an organization.
Excerpts taken from the Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
September 1,2020 Port Angeles City Council Meeting Page 1
E. Consent Agenda I Approve
1. City Council Minutes of August 18,2020/Approve.................................................................................................E-1
2. Expenditure Report:From August 8, 2020 to August 21, 2020 in the amount of$863,429.16/Approve.....................E-5
3. Regional Law Enforcement Training Facility Expenditure l Approve the City Manager to authorize the expenditure
for an automated target system in the amount not to exceed$33,184 with Action Target............................................E-22
4. 2020 Cultural Resource Services,Professional Services Agreement PSA-2020-23/Approve and authorize the City
Manager to sign the Professional Services Agreement with Cardno Inc.,for$63,302................................................E-25
5. ADA Transition Plan Professional Services Agreement PSA-2020-50/Approve and award a Professional Services
Agreement to Transpo Group Inc.for$97,497.15.....................................................................................................E-39
6. Ranney Well and Support Building Re-Roof,Project No. WT-01-18 Final Acceptance/Accept as complete and
release the 5%retainage in the amount of$2,775.00 upon receipt of all required clearances. ...................................E-55
F. Public Hearings 16:30 p.m. or Soon Thereafter .............................................................................................None
G. Ordinances Not Requiring Council Public Hearings
1. Adjust Plat Alterations and Vacations/Conduct 1"Reading/Continue to September 15...........................................G-1
2. Public Safety Advisory Board Ordinance/Conduct P'reading/Continue to September 15.......................................G-8
H. Resolutions Not Requiring Council Public Hearings ..................................................................................None
I. Other Considerations
1. Port Angeles Municipal Code Update—Initial Meeting with Madrona& MAKERS....................................I-1
J. Contracts & Purchasing
1. Computer Aided Dispatch(CAD)Upgrade and Nutanix Expenditure........................................................................J-1
K. Council Reports
L. Information
City Manager Reports:
1. Quarterly Budget Status Report ...............................................................................................................................L-1
M. Second Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an Written
public comment can be submitted to: c ormcil.cr citvaf�a us, comments will not be read aloud but will be made apart of the record. To
provide pre-recorded messages to the City Council by phone,please call 360-417-4504. Messages received will be provided to
Council. These messages will be made a part of the record. Comments should be received by 2:00 pm. Tuesday, September 1, 2020.
To call in and provide oral public comment through a telephone line during the public meeting, call 425-636-9666 and use the access
code:881027. This code is valid for the September 1 meeting only. This information can all be found on the City's website at
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Adjournment
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
September 1,2020 Port Angeles City Council Meeting Page 2
CITY COUNCIL MEETING
Port Angeles, Washington
August 18, 2020
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff Present: City Manager West,Attorney Bloor, Clerk Martinez-Bailey.
EXECUTIVE SESSION
Based on input from Attorney William Bloor,Mayor Dexter announced the need for a closed Executive Session,under
authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel. Council moved to a separate
virtual meeting for approximately 55 minutes.The Executive Session convened at 5:01 p.m.
ADJOURNMENT
Mayor Dexter adjourned the Special Meeting at 5:55 p.m.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff Present: City Manager West,Attorney Bloor, Clerk Martinez-Bailey, C.Delikat,K. Dubuc,B. Smith,
A. Brekke,T.Hunter,and S. Carrizosa.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Proclamation in Honor of the 100th Anniversary of the 19th Amendment to the United States
Constitution
Mayor Dexter read a proclamation recognizing August 18,2020 as the 100th anniversary of the addition of the 19th
Amendment to the United States Constitution and invited League of Women Voters President Rebekah Miller to speak
about the special day, sharing that the amendment was a start of more work to come.
2. Port Angeles Police Department Employee Recognition
Police Chief Brian Smith provided background on the position of Chaplain and presented Ryan Williams the Citizen
Service Medal. Mr. Williams thanked Council and staff for the opportunity to work for the City.
PUBLIC COMMENT
Susan Hillgren,residing outside the city, spoke about the homeless community in the City of Port Angeles.
Jasmin Hunt,city resident, spoke about a records request and the removal of the sequoia tree at Lion's Park.
Devon Gray,city resident,spoke about her arrest in Lion's Park and her experience afterwards.
September 1, 2020 E - 1
PORT ANGELES CITY COUNCIL MEETING—August 18, 2020
Lisa Decker,residing outside the city, spoke in favor of Council diversifying the Public Safety Advisory Board.
Ingrid Carmean,city resident,spoke in favor of Council diversifying the Public Safety Advisory Board.
Arlene Jensen spoke in favor of Council diversifying the Public Safety Advisory Board.
Carlos Devario,residing outside the city, spoke in favor of Council diversifying the Public Safety Advisory Board.
Carolyn Wilcox,city resident, spoke in favor of Council diversifying the Public Safety Advisory Board.
Therese Stokan,residing outside the city, spoke in favor of Council diversifying the Public Safety Advisory Board.
OTHER CONSIDERATIONS
1. 2020/2021 School Year Presentation
City Manager Nathan West introduced Port Angeles School Superintendent Marty Brewer and Clallam County Health
Officer Dr.Allison Unthank,who discussed challenges related to the upcoming school year in regards to the pandemic.
Dr.Unthank spoke about the recent surge in local cases and some of the reasons for those increases and spoke about
the challenges the plan represents. Council asked Dr.Unthank questions.
Point of order by Council member French,the point was well taken. The Mayor asked that all questions for
Dr.Unthank wait until she had finished her statement.
Port Angeles School Superintendent Marty Brewer shared PDF slides that identified the hybrid model for the District's
approach to the upcoming school year and spoke about the plan. Council asked Mr. Brewer questions.
The Mayor recessed the meeting for a break at 7:57 p.m.The meeting reconvened at 8:02 p.m.
CONSENT AGENDA
It was moved by French and seconded by Schromen-Wawrin to approve the Consent Agenda to include:
Council discussion followed.
l. City Council Minutes of August 4,2020/Approve
2. Expenditure Report:From July 28, 2020 to August 7, 2020 in the amount of$2,605,866.29/Approve
3. 2020 Landfill Beach Nourishment Contract l Approve and authorize the City Manager to award and sign a
construction contract with 2 Grade LLC,for the 2020 Landfill Beach Nourishment Project CON-2020-1 1,for a
contract amount of$46,778.56 including applicable taxes.
4. Decant Facility Property Purchase/Approve the purchase of the Palzer Property in the amount of$34,500 and
authorize the City Manager to enter into a Purchase and Sale Agreement to acquire the Property and make
minor modifications to the Agreement as necessary.
Council discussion followed
The Mayor asked if there was unanimous consent, hearing no opposition,the motion carried 7-0.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. 2020 Budget Amendment#2
Finance Director Sarina Carrizosa introduced the proposed ordinance and spoke about a change from the first reading
of the ordinance and provided information on the change.
Mayor Dexter conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.3662
AN ORDINANCE of the City of Port Angeles,Washington amending the 2020 budget and funds.
Council discussion followed.
It was moved by French and seconded by Schromen-Wawrin to:
Adopt ordinance as read.
The Mayor asked if there was unanimous consent, hearing no opposition,the motion carried 7-0.
Page 2 of 4
September 1, 2020 E - 2
PORT ANGELES CITY COUNCIL MEETING—August 18, 2020
RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS
1. TR-0209 Race Street Recreation Conservation Office Grant Application
Community and Economic Development Director Allyson Brekke spoke to the Race Street Complete Streets project,
provided the background on the project which included funding details on the project, and offered her positive
recommendation.
Mayor Dexter read the resolution by title,entitled,
RESOLUTION NO.20-20
A RESOLUTION of the City Council of the City of Port Angeles authorizing the submittal of a WWRP-Trails
applications for grant assistance from the Recreation and Conservation Office.
Council discussion followed.
It was moved by French and seconded by Carr to:
Pass the resolution as read.
The Mayor asked if there was unanimous consent, hearing no opposition,the motion carried 7-0.
2. Resolution Authorizing the Redemption of the 2010 Electric Revenue Bonds Prior to Maturity
Director Carrizosa introduced the agenda item and provided background on the process and said the matter had been
discussed during the June work session and shared her positive recommendation for approval. She provided
information on how the City was able to pay the bond off early and shared the matter was consistent with the City's
financial policies.
Mayor Dexter read the resolution by title,entitled,
RESOLUTION NO.21-20
A RESOLUTION of the City of Port Angeles,Washington,authorizing the redemption prior to maturity of the
city's electric revenue Bonds, series 2010 and certain matters related Thereto.
Council discussion followed.
It was moved by Suggs and seconded by Meyer to:
Pass the resolution as read.
The Mayor asked if there was unanimous consent, hearing no opposition,the motion carried 7-0.
OTHER CONSIDERATIONS CONTINUED
2. Approval of the Interlocal Agreement with Clallam County to Receive CARES Funding for the
COVID-19 Utility,Rental and Mortgage Relief Program
Manager West spoke about the interlocal agreement that uses a county wide approach to CARES Act funding and
thanked the Finance team for their work to negotiate funding. Council discussion followed.
It was moved by French and seconded by Schromen-Wawrin to:
Approve and authorize the City Manager to accept the interlocal agreement with Clallam County for$89,900 in
CARES funding directed toward utility,rental and mortgage assistance.
The Mayor asked if there was unanimous consent, hearing no opposition,the motion carried 7-0.
CITY COUNCIL REPORTS
Deputy Mayor Carr spoke about topics discussed during the Board of Health meeting which included enforcement
related to contact tracing,translation services that will be offered to reach out to marginalized communities,and risky
community behaviors that are leading to an increase in COVID-19 cases.
Council member Schromen-Wawrin spoke about the need for people to continue to practice safe social distancing and
hand washing to minimize transition in the community. He shared updates on meetings he attended.
Page 3 of 4
September 1, 2020 E - 3
PORT ANGELES CITY COUNCIL MEETING—August 18, 2020
Council member Suggs spoke about a Marine Resource Committee meeting she attended and spoke about a meeting
with Chief Smith.
Council member French spoke about the Olympic Peninsula Tourism Committee meeting,
Council member McCaughan spoke about the plan for the Shore Aquatic Center and urged the community to comply
with the requirements.
Council member Meyer spoke about positive changes for Peninsula Area Public Access.
Mayor Dexter spoke about local behavior relative to an increase in Covid-19 cases,Peninsula College graduation,and
rescheduling the Jurassic Parliament training.
No other reports were given.
INFORMATION
Manager West spoke regarding the reports included in the packet and spoke about changes to the Madrona and Makers
contracts and stated those had been shared with Council. He shared that even though there would not be a special
legislative session at the State level, staff would still provide the prepared briefing paper to legislators.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:34 p.m.
Kate Dexter,Mayor Kari Martinez-Bailey, City Clerk
Page 4 of 4
September 1, 2020 E - 4
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
A/R MISCELLANEOUS REFUNDS FACILITY RENTAL OVERPMT 001-0000-213.10-90 25.00
WASHINGTO (DOL), STATE OF JULY 2020 CPLS ISSUED 001-0000-229.60-00 617.00
Division Total: $642.00
Department Total: $642.00
HOME DEPOT PRO-SUPPLYWORKS MASKS FOR EMPLOYEES 001-1220-516.31-01 1,220.30
Human Resources Division Total: $1,220.30
MUNICIPAL CODE CORPORATION SUPPLIES 001-1230-514.41-50 1,248.05
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 71.10
City Clerk Division Total: $1,319.15
City Manager Department Total: $2,539.45
WASHINGTO (AUDITOR), STATE FINANCIAL SERVICES 001-2023-514.41-50 19,894.29
OF
Accounting Division Total: $19,894.29
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,273.45
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,228.19
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,338.65
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 1,945.16
LEXISNEXIS FINANCIAL SERVICES 001-2025-514.41-50 163.20
Customer Service Division Total: $8,948.65
Finance Department Total: $28,842.94
CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 73,794.98
OFFICE
Jail Contributions Division Total: $73,794.98
City Attorney Department Total: $73,794.98
INTERNATIONAL CODE COUNCIL RENTAL/LEASE EQUIPMENT 001-4050-558.31-01 2,433.42
Building Division Total: $2,433.42
THE WATERSHED COMPANY ENVIRONMENTAL&ECOLOGICAL 001-4060-558.41-50 3,195.00
Planning Division Total: $3,195.00
Community Development Department Total: $5,628.42
CURTIS&SONS INC, L N CLOTHING &APPAREL 001-5010-521.31-11 3,119.30
LANGUAGE LINE SERVICES MISC PROFESSIONAL SVC 001-5010-521.42-10 0.18
LEXISNEXIS LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40
LIBRARY SERVICES(EXCL 908 001-5010-521.49-01 54.40
Police Administration Division Total: $3,228.28
CURTIS&SONS INC, L N CLOTHING &APPAREL 001-5021-521.31-11 109.84
Page 1 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 5
CITY OF JORT
N'GELES
rs WASH I N G T O N, U. S. A.
MEMO
September 1, 2020
Finance
Department
We, the undersigned City Officials of the City of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
Sarina Carrizosa received and that these claims are approved for payment in the amount of
Finance Director $863,429.16 this 1st day of September 2020,
Trina McKee
Senior Accountant r ,
MarySue French
Senior Accountant Mayor City Manager
Linda Kheriaty
Financial Systems Analyst
Melody Schneider
Management Accountant
Micah Rose
Financial Analyst
Jane Perkins
Payroll Specialist
Julie Powell
Accounting Technician
Jason Jones
Accounting Technician
Nicole Blank
Administrative Analyst
Kathyellen Haney
Customer Services Manager
Tracy Rooks
Utility Billing Specialist
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 11.53
SHIPPING AND HANDLING 001-5021-521.42-10 15.34
SHIPPING AND HANDLING 001-5021-521.42-10 15.34
MISC ONE-TIME VENDORS INVESTIGATION TOOL DETECT 001-5021-521.41-50 50.00
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 379.91
Investigation Division Total: $581.96
CURTIS&SONS INC, L N CLOTHING &APPAREL 001-5022-521.31-11 323.14
POLICE EQUIPMENT&SUPPLY 001-5022-521.35-01 975.70
DUNGE ESS RANCH PET RESORT MISCELLANEOUS SERVICES 001-5022-521.49-80 216.00
CALLS CLOTHING&APPAREL 001-5022-521.31-11 76.97
CLOTHING&APPAREL 001-5022-521.31-11 344.84
LANGUAGE LINE SERVICES MISC PROFESSIONAL SERVICE 001-5022-521.42-10 32.35
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 11.53
SHIPPING AND HANDLING 001-5022-521.42-10 35.57
SHIPPING AND HANDLING 001-5022-521.42-10 11.50
SHIPPING AND HANDLING 001-5022-521.42-10 35.57
SHIPPING AND HANDLING 001-5022-521.42-10 35.65
MISC TRAVEL S RYA -FIREARMS TRAINING/ 001-5022-521.43-10 214.46
FAIRBAKS-FTC)ACADEMY 001-5022-521.43-10 788.50
SIRCHIE FINGERPRINT LAB CLINICAL LAB REAGENTS TES 001-5022-521.31-01 109.75
SHIPPING AND HANDLING 001-5022-521.31-01 26.82
VOIA CE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50
LLC
Patrol Division Total: $3,250.85
OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-5029-521.31-01 154.50
Records Division Total: $154.50
Police Department Total: $7,215.59
PETEK, THOMAS C PHD HEALTH RELATED SERVICES 001-6020-522.41-50 600.00
Fire Suppression Division Total: $600.00
Fire Department Total: $600.00
BAILEY SIGNS &GRAPHICS SUPPLIES 001-8010-574.49-60 326.40
Parks Administration Division Total: $326.40
ASCO PACIFIC SUPPLY CO INC SUPPLIES 001-8050-536.34-01 924.06
BLAKE SAND &GRAVEL, INC SUPPLIES 001-8050-536.31-20 619.40
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 190.00
Page 2 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 6
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 190.00
SUPPLIES 001-8050-536.34-01 480.00
SOUND PUBLISHING INC SUPPLIES 001-8050-536.41-15 325.00
Ocean View Cemetery Division Total: $2,728.46
AGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 220.53
SUPPLIES 001-8080-576.31-20 183.74
SUPPLIES 001-8080-576.31-20 110.28
SUPPLIES 001-8080-576.31-20 54.98
SUPPLIES 001-8080-576.31-20 39.26
BILL'S PLUMBING &HEATING INC SUPPLIES 001-8080-576.45-30 16.32
SUPPLIES 001-8080-576.45-30 81.60
SUPPLIES 001-8080-576.45-30 95.00
SUPPLIES 001-8080-576.45-30 95.00
BSN SPORTS SUPPLIES 001-8080-576.31-20 1,387.18
CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 30.41
CHEYENE LIVESTOCK& SUPPLIES 001-8080-576.31-20 380.34
PRODUCTS
DEPT OF NATURAL RESOURCES SUPPLIES 001-8080-576.49-90 1,506.38
FASTEAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 18.20
SUPPLIES 001-8080-576.31-20 254.14
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 566.78
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8080-576.31-20 216.12
SUPPLIES 001-8080-576.31-20 366.44
LINCOLN INDUSTRIAL CORP SUPPLIES 001-8080-576.31-20 57.71
SUPPLIES 001-8080-576.31-20 19.53
MATHEWS GLASS CO INC SUPPLIES 001-8080-576.31-20 71.65
PORT AGELES POWER SUPPLIES 001-8080-576.31-20 47.30
EQUIPMENT
PORT OF PORT AGELES SUPPLIES 001-8080-576.45-30 5,152.00
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 12.96
SUPPLIES 001-8080-576.31-01 (195.70)
SUPPLIES 001-8080-576.31-01 (25.91)
SUPPLIES 001-8080-576.31-01 25.91
SUPPLIES 001-8080-576.31-01 195.70
SUPPLIES 001-8080-576.31-20 21.69
Page 3 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 7
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 19.39
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 238.94
Parks Facilities Division Total: $11,263.87
Parks &Recreation Department Total: $14,318.73
AGELES MILLWORK&LUMBER SUPPLIES 001-8131-518.31-20 159.51
SUPPLIES 001-8131-518.31-20 803.41
SUPPLIES 001-8131-518.31-20 293.64
SUPPLIES 001-8131-518.31-20 53.39
SUPPLIES 001-8131-518.31-20 81.24
SUPPLIES 001-8131-518.31-20 56.83
SUPPLIES 001-8131-518.31-20 16.82
SUPPLIES 001-8131-518.31-20 36.30
CED/CO SOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 27.47
SUPPLIES 001-8131-518.31-20 406.01
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 1,150.21
SUPPLIES 001-8131-518.31-20 671.84
SUPPLIES 001-8131-518.31-20 35.70
SUPPLIES 001-8131-518.31-20 145.13
SUPPLIES 001-8131-518.31-20 53.92
HIJECH ELECTRONICS INC SUPPLIES 001-8131-518.48-10 233.92
HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 27.73
SUPPLIES 001-8131-518.31-20 404.47
SUPPLIES 001-8131-518.31-01 499.34
MATHEWS GLASS CO INC SUPPLIES 001-8131-518.31-20 112.87
NATIONAL SAFETY INC SUPPLIES 001-8131-518.31-01 801.82
OTIS ELEVATOR COMPANY INC SUPPLIES 001-8131-518.48-10 1,255.60
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-01 (12.96)
SUPPLIES 001-8131-518.31-01 12.96
SUPPLIES 001-8131-518.31-20 26.08
SUPPLIES 001-8131-518.31-20 22.75
THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 50.76
Central Svcs Facilities Division Total: $7,426.76
ASM SIGNS SUPPLIES 001-8155-575.41-50 397.12
Facility Rentals Division Total: $397.12
Facilities Maintenance Department Total: $7,823.88
Page 4 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 8
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
General Fund Fund Total: $141,405.99
OLYMPIC PENINSULA VISITOR COMMUNICATIONS/MEDIA SERV 101-1430-557.41-50 1,225.00
BUREAU
CONSULTING SERVICES 101-1430-557.41-50 1,916.04
Lodging Excise Tax Division Total: $3,141.04
Lodging Excise Tax Department Total: $3,141.04
Lodging Excise Tax Fund Total: $3,141.04
A GELES CONCRETE PRODUCTS ROAD/HWY MAT NO ASPHALTIC 102-7230-542.31-20 453.15
ROAD/HWY MAT NO ASPHALTIC 102-7230-542.31-20 727.20
CLALLAM CNTY PUBLIC WORKS CONSTRUCTION SERVICES,GE 102-7230-542.48-10 7,640.77
DEPT
DAVE'S HEATING &COOLING SVC EXTERNAL LABOR SERVICES 102-7230-542.48-10 133.13
HOME DEPOT PRO-SUPPLYWORKS FIRST AID AND SAFETY EQUI 102-7230-542.31-01 149.62
OFFICE DEPOT SUPPLIES 102-7230-542.31-01 13.99
SUPPLIES 102-7230-542.31-01 89.21
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 18.41
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 12.30
SHERWIN-WILLIAMS COMPANY, PAINTING EQUIPMENT&ACC 102-7230-542.31-01 208.60
THE
SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 102-7230-542.31-20 10.88
UNITED RENTALS NORTHWEST INC ROAD/HWY MAT NO ASPHALTIC 102-7230-542.31-20 1,173.95
Street Division Total: $10,631.21
Public Works-Street Department Total: $10,631.21
Street Fund Total: $10,631.21
CETURYLINK 08-06 A/C 300539444 107-5160-528.42-11 58.95
ESCHAT RADIO&TELECOMMUNICATION 107-5160-528.49-01 558.60
INSIGHT PUBLIC SECTOR DATA PROC SERV&SOFTWARE 107-5160-528.48-10 11,002.23
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 107-5160-528.31-01 133.48
PEN PRINT INC MISCELLANEOUS SERVICES 107-5160-528.31-01 88.13
QUALITY LOGO PRODUCTS FOODS: STAPLE GROCERY 107-5160-528.31-61 2,897.81
VOIACE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 107-5160-528.42-10 12.50
LLC
Pencom Division Total: $14,751.70
Pencom Department Total: $14,751.70
Pencom Fund Total: $14,751.70
MISC ONE-TIME VENDORS RENTAL ASSISTANCE 172-4130-551.49-90 300.00
RENTAL ASSISTANCE 172-4130-551.49-90 500.00
Page 5 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 9
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
MISC ONE-TIME VENDORS RENTAL ASSISTANCE 172-4130-551.49-90 500.00
PA Housing Rehabilitation Division Total: $1,300.00
PA Housing Rehabilitation Department Total: $1,300.00
PA Housing Rehab Proj Fund Total: $1,300.00
A GELES MILLWORK&LUMBER BLDG CO STRUC. SERVICES- 310-5950-594.65-10 43.05
FASTENERS, FASTENING DEVS 310-5950-594.65-10 10.39
LUMBER& RELATED PRODUCTS 310-5950-594.65-10 46.91
PW CONSTRUCTION & RELATED 310-5950-594.65-10 3.71
LUMBER& RELATED PRODUCTS 310-5950-594.65-10 259.15
SUPPLIES 310-5950-594.65-10 12.72
CLEANING COMPOSITIO /SOLV 310-5950-594.65-10 60.23
CONSTRUCTION SERVICES,TRA 310-5950-594.65-10 54.39
SUPPLIES 310-5950-594.65-10 46.67
SUPPLIES 310-5950-594.65-10 41.12
SUPPLIES 310-5950-594.65-10 173.85
PAINTS,COATI NGS,WALLPAPER 310-5950-594.65-10 217.67
BILL'S PLUMBING &HEATING INC EQUIP MAINT&REPAIR SERV 310-5950-594.65-10 140.00
ENVIROCLEAN NORTHWEST E VIRO ME TAL&ECOLOGICAL 310-5950-594.65-10 2,789.24
OAC SERVICES, INC. MISC PROFESSIONAL SERVICE 310-5950-594.65-10 5,463.00
Homeland Security Division Total: $9,362.10
Public Safety Projects Department Total: $9,362.10
AGELES MILLWORK&LUMBER SUPPLIES 310-8985-594.65-10 51.46
SUPPLIES 310-8985-594.65-10 1,262.34
SUPPLIES 310-8985-594.65-10 29.19
SUPPLIES 310-8985-594.65-10 22.18
SUPPLIES 310-8985-594.65-10 380.17
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 310-8985-594.65-10 137.68
SUPPLIES 310-8985-594.65-10 149.60
LAST MILE GEAR/CASCADE SUPPLIES 310-8985-594.65-10 15,386.82
MOBILE
MATHEWS GLASS CO INC SUPPLIES 310-8985-594.65-10 433.00
PLATT ELECTRIC SUPPLY INC SUPPLIES 310-8985-594.65-10 6.49
Misc Parks Projects Division Total: $17,858.93
Capital Proj-Parks& Rec Department Total: $17,858.93
Capital Improvement Fund Total: $27,221.03
Page 6 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 10
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
A IXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 201.17
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 793.16
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 795.60
CED/CO SOLIDATED ELEC DIST ELECTRICAL CABLES&WIRES 401-0000-141.41-00 1,146.96
ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 169.08
ELECTRICAL CABLES&WIRES 401-0000-141.42-00 7,506.00
ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 65.28
ELECTRICAL CABLES&WIRES 401-0000-141.42-00 (1,682.59)
ELECTRICAL CABLES&WIRES 401-0000-141.42-00 871.19
GENERAL PACIFIC INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 721.74
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 25.74
FINAL BILL REFUND 401-0000-122.10-99 36.79
FINAL BILL REFUND 401-0000-122.10-99 56.23
FINAL BILL REFUND 401-0000-122.10-99 68.62
FINAL BILL REFUND 401-0000-122.10-99 85.91
FINAL BILL REFUND 401-0000-122.10-99 284.14
OVERPAYMENT-1 17 W PARK AV 401-0000-122.10-99 9.40
OVERPAYME T-1312 COLUMBIA 401-0000-122.10-99 120.43
OVERPAYMENT-1 515 W 7TH ST 401-0000-122.10-99 253.21
OVERPAYMENT-1 527 W 10TH 401-0000-122.10-99 238.15
OVERPAYMENT-1 632 W 5TH ST 401-0000-122.10-99 210.92
OVERPAYMENT-1 937 W 5TH ST 401-0000-122.10-99 174.00
OVERPAYME T-2109 W 7TH ST 401-0000-122.10-99 107.46
OVERPAYME T-2717 S LAUREL 401-0000-122.10-99 0.19
FINAL BILL REFUND 401-0000-122.10-99 12.86
FINAL BILL REFUND 401-0000-122.10-99 18.07
FINAL BILL REFUND 401-0000-122.10-99 72.00
FINAL BILL REFUND 401-0000-122.10-99 74.65
FINAL BILL REFUND 401-0000-122.10-99 77.38
FINAL BILL REFUND 401-0000-122.10-99 119.80
FINAL BILL REFUND 401-0000-122.10-99 171.31
FINAL BILL REFUND 401-0000-122.10-99 277.49
FINAL BILL REFUND 401-0000-122.10-99 460.22
FINAL BILL REFUND 401-0000-122.10-99 603.65
Page 7 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 11
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
WESCO DISTRIBUTION INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 930.78
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 580.99
FASTENERS, FASTENING DEVS 401-0000-141.41-00 304.64
FASTENERS, FASTENING DEVS 401-0000-141.41-00 83.99
Division Total: $16,046.61
Department Total: $16,046.61
MARSH MUNDORF PRATT CONSULTING SERVICES 401-7120-533.49-01 543.27
SULLIVAN
Power Systems Division Total: $543.27
AGELES MILLWORK&LUMBER ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 84.33
ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 28.63
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 27.29
ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 55.62
AIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 1,093.44
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 1,093.44
CED/CO SOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 620.16
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 221.95
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 905.37
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 905.37
DM DISPOSAL CO. MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 189.68
FASTEAL INDUSTRIAL FASTENERS, FASTENING DEVS 401-7180-533.34-02 294.61
HEARTLINE ELECTRICAL EQUIP&SUPPLY 401-7180-533.31-20 32.59
INSIGHT PUBLIC SECTOR COMPUTERS,DP&WORD PROC. 401-7180-533.34-02 269.44
COMPUTERS,DP&WORD PROC. 401-7180-533.34-02 269.45
KE NEDY, STEPHEN H. REAL PROPERTY,RENT/LEASE 401-7180-533.45-30 7,000.00
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 127.24
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 90.89
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 97.77
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 84.24
FIRE PROTECTION 401-7180-533.31-01 (74.75)
FIRE PROTECTION 401-7180-533.31-01 74.75
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 74.75
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 321.67
MATT'S TOOLS USA, LLC ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 195.73
MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 490.90
Page 8 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 12
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
OLDCASTLE PRECAST, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 1,519.94
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7180-533.31-01 99.44
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 102.97
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 40.48
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 56.62
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 20.84
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 89.04
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 99.00
ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 11.99
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 (346.07)
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 23.50
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 346.07
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 346.07
SECURITY SERVICES NW, INC SECURITY SERVICES 401-7180-533.41-50 (750.00)
COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00
COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00
WESCO DISTRIBUTION INC ELECTRICAL EQUIP 401-7180-533.35-01 (257.25)
WESTERN ELECTRICAL SERVICES ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 809.82
WESTERN EQUIPMENT DISTRIB ELECTRICAL EQUIP 401-7180-533.35-01 257.25
INC
Electric Operations Division Total: $18,544.27
Public Works-Electric Department Total: $19,087.54
Electric Utility Fund Total: $35,134.15
FERGUSONENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 2,269.79
PIPE FITTINGS 402-0000-141.40-00 2,269.79
Division Total: $4,539.58
Department Total: $4,539.58
AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULA T 402-7380-534.31-20 133.98
A GELES MILLWORK&LUMBER ROOFING MATERIALS 402-7380-534.31-20 45.52
CASCADE COLUMBIA WATER&SEWER TREATING CHEM 402-7380-534.31-05 3,540.96
DISTRIBUTION, INC
DAVE'S HEATING &COOLING SVC EXTERNAL LABOR SERVICES 402-7380-534.48-10 133.13
FASTEAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 402-7380-534.31-01 436.68
FERGUSONENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402-7380-534.35-01 3,874.46
HARDWARE,AD ALLIED ITEMS 402-7380-534.31-20 268.95
Page 9 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 13
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
FERGUSONENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 211.91
HOME DEPOT PRO-SUPPLYWORKS FIRST AID AND SAFETY EQUI 402-7380-534.31-01 149.62
WATER&SEWER TREATING CHEM 402-7380-534.31-05 357.52
MIOX CORPORATION/DE NORA WATER SEWAGE TREATMENT EQ 402-7380-534.48-10 4,800.00
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
REIMBURSEMENT
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 38.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MEAL REIMBURSEMENT 402-7380-534.31-01 76.00
MORIN PROCESS EQUIPMENT CO TRL,INDICA,RECORD INST 402-7380-534.31-20 7,197.40
OLYMPIC PRINTERS INC COMMUNICATIONS/MEDIA SERV 402-7380-534.31-01 267.65
OLYMPIC REGION CLEAN AIR E VIRO ME TAL&ECOLOGICAL 402-7380-534.49-90 268.00
AGCY
E VIRO ME TAL&ECOLOGICAL 402-7380-534.49-90 670.00
E VIRO ME TAL&ECOLOGICAL 402-7380-534.49-90 670.00
OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 19.50
PORT A GELES POWER SPRAYING EQUIPMENT 402-7380-534.31-20 164.88
EQUIPMENT
SUPPLIES 402-7380-534.31-01 8.67
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 42.43
QUARRY, THE PORT A GELES, LLC ROAD/HWY MAT NO ASPHALTIC 402-7380-534.31-20 253.89
SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 402-7380-534.48-10 175.00
BUILDING MAINT&REPAIR SER 402-7380-534.48-10 150.00
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATIO SERVI 402-7380-534.41-50 69.00
THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 21.95
Water Division Total: $24,691.10
DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.41-50 49.62
OLYMPIC REGION CLEAN AIR E VIRO ME TAL&ECOLOGICAL 402-7382-534.49-90 670.00
AGCY
E VIRO ME TAL&ECOLOGICAL 402-7382-534.49-90 670.00
Industrial Water Treatmnt Division Total: $1,389.62
Public Works-Water Department Total: $26,080.72
Page 10 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 14
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
Water Utility Fund Total: $30,620.30
A GELES MILLWORK&LUMBER BUILDER'S SUPPLIES 403-7480-535.31-20 148.28
BUILDER'S SUPPLIES 403-7480-535.31-20 52.06
APSCO INC AIR COMPRESSORS&ACCESS 403-7480-535.31-20 1,521.25
DAVE'S HEATING &COOLING SVC EXTERNAL LABOR SERVICES 403-7480-535.48-10 133.13
FASTEAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 403-7480-535.31-01 163.05
FIRST AID &SAFETY EQUIP. 403-7480-535.31-01 45.70
FASTENERS, FASTENING DEVS 403-7480-535.31-01 185.26
FASTENERS, FASTENING DEVS 403-7480-535.31-01 (185.26)
GOBLE SAMPSONASSOCIATES POWER TRANSMISSION EQUIPM 403-7480-535.31-20 449.72
HOME DEPOT PRO-SUPPLYWORKS FIRST AID AND SAFETY EQUI 403-7480-535.31-01 149.62
NAPA AUTO PARTS FASTENERS 403-7480-535.31-20 (6.39)
FASTENERS 403-7480-535.31-20 6.39
NCL NORTH CENTRAL CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 321.48
LABORATORIES
CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-01 381.43
CHEMICAL LAB EQUIP&SUPP 403-7480-594.64-10 9,787.65
OFFICE DEPOT SUPPLIES 403-7480-535.31-01 56.54
OLYMPIC REGION CLEAN AIR E VIRO ME TAL&ECOLOGICAL 403-7480-535.49-90 268.00
AGCY
E VIRO ME TAL&ECOLOGICAL 403-7480-535.49-90 268.00
OLYMPIC SYNTHETIC PRODUCTS WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 31.61
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 403-7480-535.31-01 98.90
COMPUTER ACCESSORIES&SUPP 403-7480-535.31-01 98.90
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 234.35
MISC PROFESSIONAL SERVICE 403-7480-535.47-10 250.42
SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 403-7480-535.48-10 50.00
SWAIN'S GENERAL STORE INC PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 8.67
SUPPLIES 403-7480-535.31-01 157.63
THURMAN SUPPLY SUPPLIES 403-7480-535.31-01 64.89
PIPE FITTINGS 403-7480-535.31-20 38.44
PIPE FITTINGS 403-7480-535.31-01 9.49
PIPE FITTINGS 403-7480-535.31-20 60.88
TMG SERVICES INC CHEMICAL LAB EQUIP&SUPP 403-7480-535.35-01 594.40
Wastewater Division Total: $15,444.49
Public Works-WW/Stormwtr Department Total: $15,444.49
Wastewater Utility Fund Total: $15,444.49
Page 11 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 15
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
CLALLAM CNTY SOLID WASTE BLDG CO STRUC. SERVICES- 404-7538-537.49-90 3,578.64
DEPT
FOSTER GARVEY PC MISC PROFESSIONAL SERVICE 404-7538-537.41-50 6,115.00
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 404-7538-537.31-01 38.00
REIMBURSEMENT
MEAL REIMBURSEMENT 404-7538-537.31-01 38.00
MILEAGE REIMBURSEMENT 404-7538-537.31-01 48.76
MILEAGE REIMBURSEMENT 404-7538-537.31-01 92.00
MEAL REIMBURSEMENT 404-7538-537.31-01 19.00
OLYMPIC REGION CLEAN AIR E VIRO ME TAL&ECOLOGICAL 404-7538-537.49-90 268.00
AGCY
SOILTEST FARM CONSULTANTS TESTING&CALIBRATIO SERVI 404-7538-537.41-50 240.75
SPECTRA LABORATORIES TESTING&CALIBRATIO SERVI 404-7538-537.41-50 200.00
SWAA MEMBERSHIPS 404-7538-537.49-01 103.00
SW-Transfer Station Division Total: $10,741.15
CLINICARE, LLC HEALTH RELATED SERVICES 404-7580-537.49-90 175.00
DAVE'S HEATING &COOLING SVC EXTERNAL LABOR SERVICES 404-7580-537.31-20 201.88
HOME DEPOT PRO-SUPPLYWORKS FIRST AID AND SAFETY EQUI 404-7580-537.31-01 149.62
PAPER&PLASTIC-DISPOSABL 404-7580-537.31-01 61.45
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7580-537.31-01 179.38
SWAA MEMBERSHIPS 404-7580-537.49-01 120.00
Solid Waste-Collections Division Total: $887.33
AGELES MILLWORK&LUMBER SUPPLIES 404-7585-537.31-20 33.84
OLYMPIC REGION CLEAN AIR E VIRO ME TAL&ECOLOGICAL 404-7585-537.49-90 670.00
AGCY
THURMAN SUPPLY SUPPLIES 404-7585-537.31-20 62.59
Solid Waste-Landfill Division Total: $766.43
Public Works-Solid Waste Department Total: $12,394.91
Solid Waste Utility Fund Total: $12,394.91
CLINICARE, LLC HEALTH RELATED SERVICES 406-7412-538.49-90 175.00
CO TECH CONSTRUCTION PW CONSTRUCTION & RELATED 406-7412-538.31-20 881.28
PRODUCTS, INC
DAVE'S HEATING &COOLING SVC EXTERNAL LABOR SERVICES 406-7412-538.48-10 133.13
HOME DEPOT PRO-SUPPLYWORKS FIRST AID AND SAFETY EQUI 406-7412-538.31-01 149.63
LEITZ FARMS, INC AUTO&TRUCK MAINT. ITEMS 406-7412-538.35-01 333.02
AUTO&TRUCK MAINT. ITEMS 406-7412-538.35-01 271.24
PORT A GELES POWER FIRST AID &SAFETY EQUIP. 406-7412-538.31-01 143.21
EQUIPMENT
Page 12 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 16
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
USA BLUEBOOK GASES CO T.EQUIP:LAB,WELD 406-7412-538.31-01 258.35
Stormwater Division Total: $2,344.86
Public Works-WW/Stormwtr Department Total: $2,344.86
Stormwater Utility Fund Total: $2,344.86
CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,170.00
MISC PROFESSIONAL SERVICE 413-7481-535.41-50 1,875.00
INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 7,479.45
Wastewater Remediation Division Total: $10,524.45
Public Works-WW/Stormwtr Department Total: $10,524.45
Harbor Clean Up Fund Total: $10,524.45
AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 500.00
CITY REBATE 421-7121-533.49-86 500.00
DAVE'S HEATING &COOLING SVC CITY REBATE 421-7121-533.49-86 500.00
CITY REBATE 421-7121-533.49-86 500.00
CITY REBATE 421-7121-533.49-86 500.00
MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 190.00
CITY REBATE 421-7121-533.49-86 204.00
MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 500.00
REBATES
CITY REBATE 421-7121-533.49-86 500.00
CITY REBATE 421-7121-533.49-86 500.00
PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 500.00
Conservation Division Total: $4,894.00
Public Works-Electric Department Total: $4,894.00
Conservation Fund Total: $4,894.00
A GELES MILLWORK&LUMBER AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 6.90
BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 58.87
BELTS AND BELTING 501-0000-141.40-00 24.37
DARE 'S POINT S AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 340.81
HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 278.42
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 314.29
AUTO SHOP EQUIPMENT&SUP 501-0000-141.40-00 23.91
AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 13.30
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 92.87
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 17.32
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 157.04
Page 13 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 17
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
PACIFIC GOLF&TURF AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 255.63
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 351.34
SEATTLE AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 321.76
DISTRIBUTING
SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 142.39
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 2,878.02
Division Total: $5,277.24
Department Total: $5,277.24
A GELES COLLISION REPAIR AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 242.71
EXTERNAL LABOR SERVICES 501-7630-548.34-02 680.30
A GELES MILLWORK&LUMBER CASES CO T.EQUIP:LAB,WELD 501-7630-548.49-90 83.22
ARAMARK AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 146.34
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.96
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 23.33
BRIM TRACTOR COMPANY INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 232.61
DARE 'S POINT S AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 321.39
EXTERNAL LABOR SERVICES 501-7630-548.34-02 952.10
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 251.66
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
EXTERNAL LABOR SERVICES 501-7630-548.34-02 8.70
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 10.88
EXTERNAL LABOR SERVICES 501-7630-548.34-02 36.88
EXTERNAL LABOR SERVICES 501-7630-548.34-02 40.26
FAR-WEST MACHINE & AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 278.92
HYDRAULICS
EXTERNAL LABOR SERVICES 501-7630-548.34-02 612.00
J B'S UPHOLSTERY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 8.70
EXTERNAL LABOR SERVICES 501-7630-548.34-02 176.63
LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 496.85
EXTERNAL LABOR SERVICES 501-7630-548.34-02 58.75
MATT'S TOOLS USA, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 67.85
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 399.01
MISC EMPLOYEE EXPENSE CDL PHYSICAL REIMBURSEME 501-7630-548.49-90 147.00
REIMBURSEMENT
CDL PHYSICAL REIMBURSEME 501-7630-548.49-90 147.00
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (119.68)
Page 14 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 18
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
NORTHER TOOL/BLUETARP AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 413.42
O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 244.73
OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 792.19
RUDY'S AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 577.29
EXTERNAL LABOR SERVICES 501-7630-548.34-02 735.71
EXTERNAL LABOR SERVICES 501-7630-548.34-02 181.26
SNAP-ON TOOLS-CHUGGER AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 86.61
DEAE
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 546.99
TEREX UTILITIES INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 548.29
US MOWER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 235.74
WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 140.51
Equipment Services Division Total: $9,919.32
Public Works Department Total: $9,919.32
Equipment Services Fund Total: $15,196.56
CANON USA, INC OFFICE MACHINES&ACCESS 502-2081-518.45-31 4,243.04
CDW GOVERNMENT INC COMPUTER ACCESSORIES&SUPP 502-2081-518.31-80 4,504.32
COMPUTERS,DP&WORD PROC. 502-2081-518.31-60 334.76
COMPUTER ACCESSORIES&SUPP 502-2081-518.31-80 1,490.56
CETURYLINK-QWEST 06-22 A/C 9857202384 502-2081-518.42-10 216.80
07-05 A/C 542276284-0001 502-2081-518.42-10 93.51
07-15 A/C 842160242-00001 502-2081-518.42-10 3,497.23
07-15 A/C 842160242-00003 502-2081-518.42-10 952.32
07-15 AC 842160242-00004 502-2081-518.42-10 4,038.73
DEVELOPMENT GROUP, INC DATA PROC SERV&SOFTWARE 502-2081-518.48-02 1,680.00
DATA PROC SERV&SOFTWARE 502-2081-518.48-02 50,452.40
Information Technologies Division Total: $71,503.67
Finance Department Total: $71,503.67
Information Technology Fund Total: $71,503.67
NW ADMIN TRANSFER ACCT INSURANCE,ALL TYPES 503-1631-517.46-33 85,156.45
TEAMSTERS RETIREES AUGUST 503-1631-517.46-34 5,763.60
REDACTED Disability Board-July 503-1631-517.46-35 4.11
Disability Board-July 503-1631-517.46-35 20.00
Disability Board-July 503-1631-517.46-35 132.37
Disability Board-July 503-1631-517.46-35 140.36
Disability Board-July 503-1631-517.46-35 169.00
Page 15 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 19
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
REDACTED Disability Board-July 503-1631-517.46-35 270.35
Disability Board-July 503-1631-517.46-35 4,071.04
REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 396.82
HRA REIMBURSEMENTS 503-1631-517.46-30 4,907.55
HRA REIMBURSEMENTS 503-1631-517.46-30 2,114.11
Other Insurance Programs Division Total: $103,145.76
DEPT OF LABOR& INDUSTRIES 2ND QTR SELF INSURED REPO 503-1661-517.49-50 1,630.87
Worker's Compensation Division Total: $1,630.87
MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 7,621.11
SUMMIT LAW GROUP PLLC PROF SERVICES- LEGAL 503-1671-517.41-50 66.00
WCIA(WA CITIES INS AUTHORITY) LARGE DEDUCTIBLE JULY 503-1671-517.41-50 4,755.50
Comp Liability Division Total: $12,442.61
Self Insurance Department Total: $117,219.24
Self-Insurance Fund Total: $117,219.24
AFLAC AFLAC SUPP INSURANCE 920-0000-231.53-10 1,043.18
PAYROLL SUMMARY 920-0000-231.53-11 192.31
PAYROLL SUMMARY 920-0000-231.53-12 386.54
AFLAC SUPP INSURANCE 920-0000-231.53-10 1,043.18
AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 480.00
BROWN & BROWN OF PAYROLL SUMMARY 920-0000-231.53-40 (69.91)
WASH INGTO
PAYROLL SUMMARY 920-0000-231.53-40 1,737.22
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 23,474.65
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 71,095.89
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 83,597.68
FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 (107.85)
PAYROLL SUMMARY 920-0000-231.54-30 2,264.85
IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,481.26
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 20,736.60
JOHN HA COCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 2,467.39
CO
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 30,378.17
OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 230.76
ENFORCEMENT
PIERS PAYROLL SUMMARY 920-0000-231.51-10 1,509.62
PAYROLL SUMMARY 920-0000-231.51-11 15,888.81
Page 16 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 20
"'pug City of Port Angeles
City Council Expenditure Report
r �aM , Between Aug 8, 2020 and Aug 21, 2020
Vendor Description Account Number Amount
PIERS PAYROLL SUMMARY 920-0000-231.51-12 83,972.60
POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 394.00
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,101.50
UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12
WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 5,172.99
Division Total: $349,701.56
Department Total: $349,701.56
Payroll Clearing Fund Total: $349,701.56
Total for Checks Dated Between Aug 8,2020 and Aug 21,2020 $863,429.16
Page 17 of 17 Aug 26, 2020 8:39:05 AM
September 1, 2020 E - 21
P Q R TANGELES CITY COUNCIL
uGa�..W Yrrr r °''''
WASH I N G 7 ® N , U.S, MEMO
Date: September 1, 2020
To: City Council
From: Brian S. Smith,Police Chief
Subject: Regional Law Enforcement Training Facility Expenditure
Summary: The Port Angeles Police Department manages the Regional Law Enforcement Training
Facility located on the campus of the Transfer Station on West 18th. This location includes an indoor
classroom and an outdoor firearms range. Participating agencies pay user fees that contribute to overall
maintenance and improvements. Staff are currently working on building repair and maintenance as well
as improvements to the range. The proposed automated target system purchase and installation will
transform the range activity to a more modern,realistic and verifiable training platform. This will improve
both officer performance and accountability.
Funding: The 2021-2026 Capital Facilities Plan as approved by Council includes $40,000 for project
PD0307—Police Regional Training & Gun Range Facility for range improvements. The funding for this
project comes from the user fees collected by all entities using this facility. Expected improvement costs
are estimated at$30,500,plus $2,684 in tax. The proposed expenditure with Action Target is through a
Federal General Services Administration contract(GS-07F-0482Y) and offers the best pricing.
Recommendation: Approve the City Manager to authorize the expenditure for an automated target
system in the amount not to exceed$33,184 with Action Target and to make minor modifications as
necessary.
Background / Analysis: The Port Angeles Police Department manages a regional law enforcement
training facility that includes an indoor classroom and an outdoor range. The outdoor range is the only
facility of its type in the area. Local, county, state, tribal and federal agencies utilize the range and
classroom throughout the year and pay user fees to the City of Port Angeles. For a number of years, the
Police Department has been working in conjunction with Parks and Facilities and with Public Works to
improve range safety, improve the training delivered and improve the facility maintenance. Part of the
range safety improvements have been the removal of the outdated metal and wood target stands.
Replacement targeting systems that are modern and appropriate have been a Police Department priority
since 2015.
Staff has researched several automated targeting systems and determined that Action Target has the best
and most affordable system. Once deployed this system will allow range instructors to develop much more
solid,realistic and verifiable firearms training and force options training programs. For example,most use
of force events occur as a result of a visual cue (i.e., an observed threat). With our antiquated targeting
system range instructors are required to substitute visual cues with auditory cues (i.e.,verbal commands to
respond to a threat). In real life use of force situations officers rarely apply force solely based on a verbal
cue but instead apply force based on the totality of circumstances. The visual cue and the proper assessment
of the visual cue is the most important aspect of the officer assessment of the totality of circumstances.
September 1, 2020 E - 22
This automated targeting system will improve range safety, officer accountability and officer performance
in both use force training and actual use of force incidents. It will ultimately improve public safety.
A detailed description of this targeting system can be found in the attached link.
.. ../..i�..�.:.u..�aQW;�....Q SDI IUD Q I„� D(D °7° ��D ..b..� b,„.. ......
Funding: The proposed $33,184 expenditure (with tax) has been accounted for in the City Council
approved$40,000 CFP plan for 2020 range improvements. It will be completed utilizing an existing federal
General Services Administration contract.
Attachment: Contract and terms
�w
Ij,
September 1, 2020 E - 23
Ill lip IIII ti III ti ti III � � 1� � ���
f
ACTION.. IIIIIU " 0000i� Illlllu �W
III..HESClllT111::1°1"III II III°°Ilf:.:'ATUIIIZIE '
The Power 90 actuator turns a target from edge to face and back again. Its TARGET
robust actuator turns heavier plastic targets and foam backers as well as paper 90'Turning •
and cardboard targets.The Power 90 is ideal for use with running man targets TURNING
because it uses wood supports instead of metal C-rods to keep targets upright. POWER Electrical 12V 200nnA
The Power 90 system can be controlled by Air Command wireless control,an REQUIREMENT Nominal Air Pressure 60 psi
electric thumb switch,or Integrated into range control software.The Power 90 Hand Held a
can also be installed inverted with a downrigger behind the last rovi of baffles. --------------------- -------------
CONTROL SmartRange'" a
III 1 ____ ______________
4�Ww�W���� SYSTEM Air Command- a
Tablet a
The system is suspended from overhead strut at the firing line,behind the last rota TARGET Individual
of baffles,or upright to a cement pad behind a protective barrier. --------------------- ------ -------
III ''1 CONTROL Simultaneous
III°�III,,,, IIIIII"'IIIIII Wlllw� POSITION -------Upright
Inverted------ ------a-----.
Drawings for the Power-90 and its optional accessories are included on the Indoor
back of this sheet. ENVIRONMENT --------------------- ------- -----
Outdoor
• Target Clamp:1/4"AR500 Optional Accessories: Paper/cardboard
Doi^nrigger with clamp(inverted) TARGET TYPE --------------------- --------------
• Total Weight:251bs. Plastic/Foam
2x2 wood holder(upright) �
• Nominal Air Requirement'.60 psi - 2x4 iood holder(upright) . , ,' Standard Feature o Optional Feature iana
(adjust from 40-80 psi as needed) Wood clam holder(upright) ................................................... ........................................
• Electrical Requirement:12VDC Foam backer holder(upright)
400m,A continuous
O 0
0 0 1a
7 copyright 2011,/-ti—Target,Inc.All rights reserved. iP:,� Aeti onTa rgeteom
September 1, 2020 E - 24
CITY COUNCIL
uGa�t..W Yrrr r °'''' P Q R TANGELES WASH
I N G 7 ® N , U.S, MEMO
Date: September 1,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works & Utilities
Allyson Brekke,Director of Community& Economic Development
Subject: 2020 Cultural Resource Services,Professional Services Agreement with Cardno Inc.,
PSA-2020-23
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement with Cardno Inc. for cultural resource and archeological monitoring services through
December 31, 2021.
Funding: Funds are available in the amount of$43,302 in the 2020 Wastewater Utility Pump Station 3
Replacement Capital Improvement Project Budget(453-7488-594-6510). The remaining $20,000 will be
funded on an as-needed basis from other approved CFP projects in General Governmental,Parks,
Wastewater,Water and Stormwater budgets.
Recommendation: Approve and authorize the City Manager to sign the Professional Services
Agreement with Cardno Inc., for a maximum amount not-to-exceed $63,302, and to make minor
modifications to the contract,if necessary.
Background / Analysis: The City's August 14, 2006 Settlement Agreement with the State and LEKT
requires cultural resource monitoring on all projects performed in areas identified as having a high
probability for encountering cultural resources. Additionally, all projects receiving State or Federal
funding may require a cultural resource review depending on location and specific permitting
requirements.
The City will require cultural resource and archeological monitoring services during the remainder of
2020 and through 2021; services for the 2020-21 calendar years include support for the Pump Station 3
Replacement pro]ect. Additionally,recognizing the need for potential monitoring, the City allocated a
task for unanticipated work. The contract has a not-to-exceed value of$63,302 and extends through
December 31, 2021.
On May 27, 2020 the City issued an RFQ for skilled firms to provide cultural resource and archeological
monitoring support services. Seven firms submitted their statements of qualifications. Engineering Staff
and the Director of Community and Economic Development, serving as the City's Cultural Resources
Manager, evaluated the submittals. The Seattle-based office of Cardno Inc.,was selected based on
experience with cultural resource monitoring on the Port Angeles waterfront, depth of cultural resource-
based capabilities, and ability to respond quickly to City service requests.
Funding Overview: Barring unforeseen circumstances, the City anticipates the majority of the work
performed by Cardno Inc.,will be supporting the Wastewater Utility Pump Station 3 Replacement Capital
Improvement Project. For other projects that require Cardno Inc's services, funding will come from the
subject capital project requiring support.
Funds are available in the amount of$43,302 in the 2020 Wastewater Utility Pump Station 3
Replacement Capital Improvement Project Budget(453-7488-594-6510).
September 1, 2020 E - 25
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
CARDNO, INC.
PSA-2020-23
RELATING TO: CULTURAL RESOURCES SERVICES
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the "CITY") and CARDNO Inc., a Delaware corporation authorized to do
business in the State of Washington (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires cultural resource and archaeological monitoring and consulting
assistance as detailed in the Scope of Services, attached as Exhibit A, and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
cultural resources service firm to perform the above work, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the work requested by the CITY in accordance with the standards of the profession,
and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I. SCOPE OF SERVICES
General Scope.
The CONSULTANT will accomplish the work as described in Scope of Services attached in
Exhibit A.
The CITY may review the CONSULTANT'S services, and if they do not meet the Professional
Standard of Care the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XI of this
Agreement. Any changes made necessary due to causes outside the CONSULTANT'S
reasonable control shall be provided as an extra work herein.
The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the engineering profession for similar services on similar
projects of like size and nature and in compliance with applicable federal, state and local laws.
The Scope of Services may be amended upon written approval of both parties.
Page 1 of 14
September 1, 2020 E - 26
II. OWNERSHIP OF DOCUMENTS
Upon completion of the work, all written and electronic documents, exhibits, CAD files, project
plans, engineering reports, or other presentations of the work directed by the CITY in Exhibit A
with the exception of those standard details and specifications regularly used by the
CONSULTANT in its normal course of business shall upon payment of all amounts rightfully
owed by the CITY to the CONSULTANT herein become the property of the CITY for use
without restriction and without representation as to suitability for reuse by any other party
unless specifically verified or adapted by the CONSULTANT. However, any alteration of the
documents, by the CITY or by others acting through or on behalf of the CITY, will be at the
CITY's sole risk.
III. DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV. TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
December 31, 2021.
V. PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for labor plus CONSULTANT'S
direct non-salary reimbursable costs as set forth in the attached Exhibit C.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work, hours, employee name, and hourly rate; shall itemize with receipts and
invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope
of Service to which the costs are related; and shall indicate the cumulative total for each
task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. Approved CONSULTANT invoices are due and payable within 30 days of receipt. In the
event of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion
of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as
Page 2 of 14
September 1, 2020 E - 27
agreed to by the parties in writing.
VI. MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of$63,302.00. The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $63,302.00.
VII. INDEPENDENT CONTRACTOR STATUS
The relation created by this Agreement is that of owner-independent contractor. The
CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by
the CITY to its employees. The CONSULTANT, as an independent contractor, has the
authority to control and direct the performance within the Scope of Service. The
CONSULTANT shall assume full responsibility for payment of all Federal, State, and local
taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII. EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the CITY's written consent.
IX. NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and
non-discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or
Page 3 of 14
September 1, 2020 E - 28
national origin.
X. SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential sub-consultant or supplier shall be notified by the
CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements.
XI. CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the Scope of Services. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XII. EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not
be responsible for paying for such extra work unless and until the written supplement is
executed by both parties.
XIII. TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days
written notice to the CONSULTANT. Written notice will be by certified mail sent to the
CONSULTANT's designated representative at the address provided by the CONSULTANT.
As a condition precedent to termination for cause the CONSULTANT shall be given the
notice period to cure such cause and shall have failed to so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that
are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIV. INDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
Page 4 of 14
September 1, 2020 E - 29
attorney fees, arising out of or resulting from, but only to the extent caused by the negligent
acts, errors or omissions of the CONSULTANT in performance of this Agreement, except for
injuries and damages caused by the sole negligence of the CITY.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
XV. INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives or employees.
No Limitation. CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity.
A. MINIMUM SCOPE OF INSURANCE
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form
CA 00 01.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, stop-gap,
independent contractors and personal injury and advertising injury. The CITY shall be
named as an additional insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the CITY using as additional
insured endorsement at least as broad as ISO endorsement CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. MINIMUM AMOUNTS OF INSURANCE
Consultant shall maintain the following insurance limits:
Page 5 of 14
September 1, 2020 E - 30
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $2,000,000 per
claim and $2,000,000 policy aggregate limit.
C. OTHER INSURANCE PROVISION
The CONSULTANT'S Automobile Liability and Commercial General Liability insurance policies
are to contain, or be endorsed to contain, that they shall be primary insurance as respect the
CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall
be excess of the CONSULTANT'S insurance and shall not contribute with it.
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. VERIFICATION OF COVERAGE
CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
F. NOTICE OF CANCELLATION
The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute
a material breach of contract, upon which the CITY may, after giving five business days notice
to the CONSULTANT to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole
discretion of the CITY, offset against funds due the CONSULTANT from the CITY.
H. CITY FULL AVAILABILITY OF CONSULTANT LIMITS
If the CONSULTANT maintains higher insurance limits than the minimums shown above, the
CITY shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the CONSULTANT, irrespective of whether such limits
maintained by the CONSULTANT are greater than those required by this Agreement or
whether any certificate of insurance furnished to the CITY evidences limits of liability lower
than those maintained by the CONSULTANT.
Page 6 of 14
September 1, 2020 E - 31
XVI. APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII. EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A — Scope of Services
Exhibit B — Budget
Exhibit C — Consultant Time Plus Expense Rate Schedule
XVIII Consequential Loss
"Neither party shall be liable to the other party in any circumstances for any indirect, economic,
special or consequential loss or damage including but not limited to loss of revenue, loss of
production or loss of profit."
XIX Limitation of Liability
"Notwithstanding any other clause in this Agreement, the total aggregate liability of the
CONSULTANT to the CITY for any claims, losses, costs or damages arising out of or in
connection with the CONSULTANT'S, performance of the Agreement, whether under the law
of contract, tort (including negligence), statute or otherwise, shall be limited to the extent
permissible by law to five times the total compensation received by the CONSUTTANT, or the
limits of the relevant insurance policies pursuant to this Agreement, whichever is greater.
The limits of liability in this clause do not apply to any liability of the CONSULTANT, arising
from claims made by any third party for personal injury, death or damage to any property."
XX
This Agreement is effective and binding as of the date for the last signature affixed below.
CARDNO, INC. CITY OF PORT ANGELES
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Page 7 of 14
September 1, 2020 E - 32
APPROVED AS TO FORM:
BY:
CITY ATTORNEY
ATTEST:
BY:
CITY CLERK
Page 8 of 14
September 1, 2020 E - 33
EXHIBIT A—
SCOPE OF SERVICES
GENERAL
The Director of Community and Economic Development is the City's Cultural Resources
Manager, presiding over all cultural resources and archaeological matters. For this Contract
and subsequent service agreement, the Cultural Resources Manager shall be the City's
authorized representative for cultural resources decisions, direction, policy, and practices.
Additionally no work product shall be finalized without the City's Cultural Resources Manager
review. Furthermore, the City's Cultural Resources Manager shall be the single point of contact
with the tribe(s).
The City Council has adopted the "Settlement Agreement Among the State of Washington,
Lower Elwha Klallam Tribe, City of Port Angeles, and Port of Port Angeles" recorded on
August 14, 2006. This document contains requirements for performing cultural resources
programs within the City of Port Angeles. Further, cultural resources and archaeological
services are needed to provide technical expertise to City staff for compliance with City, State,
and Federal regulations. Services shall be rendered to requirements, guidelines, and
standards set forth in the National Historic Protection Act (NHPA), Washington State Executive
Order 0505, Washington State Standards for Cultural Resource Reporting, and other cultural
resource and archaeological standards under the direction of the Washington State
Department of Archaeology and Historic Preservation.
TASK 1: Preplanning Meeting
The CONSULTANT shall attend a preplanning meeting (on Microsoft Teams or WebEx) with
City Representatives prior to starting any Task. Task 1 includes CONSULTANT preparation
time prior to the meeting. Task 1 may immediately precede another Task.
TASK 2: Pump Station 3 Replacement Monitoring Support
City's Project Task Manager: Lucio Baack or designee
CONSULTANT shall serve as principal archaeologist and provide archaeological monitoring
for the Pump Station 3 Replacement Project.
This work shall be conducted under the following Tasks.
TASK 2.1: Monitoring and Inadvertent Discovery Plan Review, Update, and Prep
CONSULTANT shall review the existing Monitoring and Inadvertent Discovery Plans (MIDPs)
for the project. Any necessary updates to comply with the applicable regulations and
requirements will be made to the MIDPs following notification to and approval by the City's
Cultural Resources Manager. Preparation for monitoring will include reviewing project plans
and construction schedules and attending the construction meeting in September.
Page 9 of 14
September 1, 2020 E - 34
Schedule: Project preparation will be initiated within 1 working day after receipt of the notice to
proceed (NTP). The MIDPs will be reviewed and updated within 5 working days after the NTP.
CONSULTANT will provide the revised drafts to the CITY for review. CONSULTANT will
address comments on the revised draft MIDPs and submit the MIDPs to the CITY within 3
working days after receipt of comment. The construction meeting will be attended by a
CONSULTANT archaeologist at the date to be determined by the CITY.
Assumptions: one draft of review/update and one final MIDP are assumed. Preparation for
fieldwork includes review of project plans and schedule. Attendance of the construction
meeting includes travel time from CONSULTANT office.
TASK 2.2: Monitoring
CONSULTANT shall conduct archaeological monitoring during ground disturbance as outlined
in the MIDP for the project. The monitor will take daily notes and photographs and will assist
the CITY with providing updates to the City's Cultural Resources Manager.
Monitoring will take place for a maximum of (28) days. A maximum of 8 hours per day on site
is assumed, which includes the completion of field notes. An additional 30 minutes of travel per
day within Port Angeles is assumed. Roundtrip travel from CONSULTANT office is assumed
for 7 trips.
Coordination with the CITY and applicable Consulting Parties (e.g., agencies, tribes) is
assumed. Weekly monitoring notes will be sent to the CITY via email for weeks that monitoring
occurred, which is assumed to be seven (7) weeks (e.g., field sessions). The CONSULTANT
will distribute the weekly monitoring notes to the applicable Consulting Parties after approval
from the CITY.
If additional monitoring is needed, an amendment to the scope of work will be necessary.
No inadvertent discoveries are assumed. If an inadvertent discovery occurs, Contingency
Service 1 (Task 3) will be imitated.
Assumptions: Seven (7) field sessions are assumed with mobilization from the CONSULTANT
office. Lodging, meals, and ferry will be reimbursed at cost. Mileage will be reimbursed at the
current IRS allowable rate.
Task 2.3: Monitoring Letter Report
CONSULTANT will prepare a Monitoring Report within 15 working days of completion of
monitoring. The Monitoring Report will detail the construction monitored and results, and will
include maps and photographs.
The draft Monitoring Report will be provided to the City's Cultural Resources Manager and
Project Task Manager for review via email. Upon receipt of comments, CONSULTANT will
revise the draft Monitoring Report and submit the final Monitoring Report to the CITY in pdf via
email within 5 days.
CONSULTANT will assist the CITY with distributing the report to the applicable Consulting
Parties, if requested. CONSULTANT will upload the report to the Department of Archaeology
and Historic Preservation (DAHP) online database (WISAARD).
Page 10 of 14
September 1, 2020 E - 35
TASK 3: Contingency Service: Inadvertent Discovery
If an inadvertent discovery occurs during monitoring, Contingency Service 1 would be initiated
to record the discovery in the field and to notify the CITY and Consulting Parties in accordance
with the MIDP. CONSULTANT will prepare up to one DAHP Archaeological Site or Isolate
Form, which will be submitted to the CITY for review within 5 days after completion of the draft.
The final form will be provided to the Consulting Parties included in the Monitoring Report. The
discovery will also be integrated into the monitoring report.
Schedule: CONSULTANT will complete recordation during the scheduled monitoring.
Assumptions: CONSULTANT will upload the form to DAHP to obtain the Smithsonian
Trinomial. The completion of the final report may be delayed pending receipt of the trinomial
from DAHP.
TASK 4: Directed Services
A fixed budget is established under Task 3 for archaeological monitoring, cultural resource
assessments, and MIDP review on additional projects as needed. The CITY will provide written
direction to CONSULTANT when work is to be performed.
END OF EXHIBIT
Page 11 of 14
September 1, 2020 E - 36
EXHIBIT B -- BUDGET
CONSULTANT will perform the scope of work in Exhibit A on an hourly basis per Exhibit C --
Standard Rate Schedule.
Task Budget
1. Preplanning Meeting $983
2. Pump Station 3 Replacement Monitoring Support $39,680
3. Contingency Service: Inadvertent Discovery $2,639
4. Directed Services $20,000
Total Contract Amount $63,302
END OF EXHIBIT
Page 12 of 14
September 1, 2020 E - 37
EXHIBIT C — Consultant Time Plus Expense Rate Schedule
2020 Rate Schedule
Consultant Labor Costs and Non-Salary Reimbursable Costs are shown on the following
pages.
Page 13 of 14
September 1, 2020 E - 38
CITY COUNCIL
uGa�t..W Yrrr r °'''' P Q R TANGELES WASH
I N G 7 ® N , U.S, MEMO
Date: September 1,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works & Utilities
Subject: ADA Transition Plan,Professional Services Agreement with Transpo Group,PSA-2020-
50
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement to create a federally required American's with Disability Act(ADA) Transition Plan.
Funding: Funds are available in the approved 2020 Street budget(102-7230-542-4150)in the amount of
$60,000. An additional $40,000 for the project will be included in the 2021 Street budget.
Recommendation: Approve and award a Professional Services Agreement to Transpo Group Inc. for
the ADA Transition Plan in the not to exceed amount of$97,497.15 and authorize the City Manager to
sign a contract with Transpo Group and to make minor modifications as necessary.
Background / Analysis: By December 2021, the City is required by federal law to have an Americans
with Disabilities Act(ADA) Transition Plan. This plan will:
• Identify physical barriers in the Public Right of Way limiting accessibility to services and
programs;
• Identify and prioritize methods to address the barriers; and
• Develop a schedule for eliminating barriers.
After 2021, the Plan will be updated regularly and will include documentation of accessibility issues in
the Public Right of Way, along with the City's approach to eliminating and resolving accessibility
barriers.
Much of the City's aging infrastructure was built prior to the ADA becoming law, and so there is much to
update. The schedule for the Plan includes:
• 2020
o Identifying a Consultant to assist in Plan development;
o Soliciting community input; and
o Creating a list of physical barriers limiting accessibility to services/programs.
• 2021
o Outlining methods to address the barriers;
o Creating a schedule for achieving compliance; and
o Identifying responsibility for the plan implementation.
Project needs will berated using a priority system and ranking process. This will help determine the
highest project priorities and those to be deferred until additional funding is identified.
The scope of this effort focuses on the City Right of Way. A future effort will be required for all City
properties. Statements of qualification for five firms were evaluated from the MRSC Roster. In
evaluating the Statements, Transpo Group of Kirkland, Washington was determined to be the most
qualified. Engineering staff worked with Transpo to develop a detailed scope of work and maximum not-
September 1, 2020 E - 39
to-exceed contract amount of$97,497.15 based on the anticipated support services efforts and the City's
available budget.
Professional Services Rationale: Although the City has the skills in-house to perform this work,
other priorities eliminate the ability to accomplish this work with existing staff. For this reason, the City is
seeking outside consultant support.
Funding Overview: Funds are available in the approved 2020 Street budget(102-7230-542-4150)in
the amount of$60,000.00. The remaining $40,000 for the project will be included in the 2021 Street
budget. These are estimates, and the City will be invoiced only for work that is performed.
September 1, 2020 E - 40
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
TRANSPO GROUP
PSA-2020-50
RELATING TO: ADA TRANSITION PLAN
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT ANGELES, a non-
charter code city and municipal corporation of the State of Washington, (hereinafter called the "CITY") and
TRANSPO GROUP USA, Inc. a Washington corporation authorized to do business in the State of
Washington (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires engineering, and consulting assistance related to the ADA Transition Plan,
the audit of pedestrian accessibility barriers of City facilities and public right-of-way, and development of an
ADA comprehensive transition plan to remove accessibility barriers.
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
engineering firm to perform the Scope of Services as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of
Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform
the work requested by the CITY in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities
necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants,
and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF SERVICES
General Scope.
The CONSULTANT will accomplish the work as described in scope of services attached in Exhibit A.
The CITY may review the CONSULTANT'S services, and if they do not meet the Professional Standard of
Care the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall
not constitute "Extra Work" as related in Section XI of this Agreement. Any changes made necessary due
to causes outside the CONSULTANT'S reasonable control shall be provided as an extra work herein.
The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with
the standards of the engineering profession for similar services on similar projects of like size and nature
and in compliance with applicable federal, state and local laws.
The Scope of Services may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all written and electronic documents, exhibits, CAD files, project plans,
engineering reports, or other presentations of the work directed by the CITY in Exhibit A with the exception
of thol*ptbffl1tWd(2p specifications regularly used by the CONSULTANT in its Eofr4dl course of
business shall upon payment of all amounts rightfully owed by the CITY to the CONSULTANT herein
become the property of the CITY for use without restriction and without representation as to suitability for
reuse by any other party unless specifically verified or adapted by the CONSULTANT. However, any
alteration of the documents, by the CITY or by others acting through or on behalf of the CITY, will be at the
CITY's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be
subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and written direction
to proceed from CITY and the duration of the Agreement shall extend through December 31, 2021.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall
be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment
and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus
CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibit C.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the
work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non-salary
direct costs; shall indicate the specific task or activity in the Scope of Service to which the costs are
related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project that has
been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a
disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion of the
work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to by
the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and
reimbursement under this Agreement, including labor, direct non-salary reimbursable costs and outside
services, shall not exceed the maximum sum of $97,497.15. The budget for each task is as set forth in the
attached Exhibit B. Budgets for task(s) may be modified upon mutual agreement between the two parties,
but in any event, the total payment to CONSULTANT shall not exceed $97,497.15.
VII INDEPENDENT CONTRACTOR STATUS
The rde d1E 002(Agreement is that of owner-independent contractor. The CDN42LTANT is not
an employee of the CITY and is not entitled to the benefits provided by the CITY to its employees. The
CONSULTANT, as an independent contractor, has the authority to control and direct the performance
within the Scope of Service. The CONSULTANT shall assume full responsibility for payment of all Federal,
State, and local taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under this
Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that
may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and
any and all claims made by a third party as a consequence of any negligent act or omission on the part of
the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee
without the CITY's written consent.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally
protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of minorities
protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or
regulations issued pursuant thereto, relating to the establishment of nondiscriminatory requirements in
hiring and employment practices and assuring the service of all persons without discrimination as to
any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical
or mental handicap, or national origin.
X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the
written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to
be performed pursuant to a subcontract, including procurement of materials and equipment, each
potential sub-consultant or supplier shall be notified by the CONSULTANT of CONSULTANT's
obligations under this Agreement, including the nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may request changes
in the Scope of Services. Such changes shall not become part of this Agreement unless and until mutually
agreed upon and incorporated herein by written amendments to this Agreement executed by both parties.
XII EXTRA WORK
The Mb)6twpb&virtt262& the CONSULTANT perform work or render services in coEne44Wn with this
Agreement, in addition to the Scope of Services set forth in Exhibit A and minor revisions to satisfactorily
completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written
supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice
to the CONSULTANT. Written notice will be by certified mail sent to the CONSULTANT's designated
representative at the address provided by the CONSULTANT. As a condition precedent to termination
for cause the CONSULTANT shall be given the notice period to cure such cause and shall have failed
to so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall
be made to the CONSULTANT, which, when added to any payments previously made, shall
compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that are the
property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY prior
to transmittal of final payment to the CONSULTANT.
XIV INDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers
harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of
or resulting from the negligent acts, errors or omissions of the CONSULTANT in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the CITY.
However, should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and the
officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder shall be only
to the extent of the CONSULTANT'S negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the performance
of the work hereunder by the CONSULTANT, its agents, representatives or employees.
No Limitation. CONSULTANT'S maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or
otherwise limit the CITY'S recourse to any remedy available at law or in equity.
A. MINIMUM SCOPE OF INSURANCE
Consultant shall obtain insurance of the types described below:
1. I ' b i jasurance covering all owned, non-owned, hired and leased gueh s. Coverage
s a be wri tEH on nsurance Services Office (ISO) form CA 00 01 .
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, stop-gap, independent contractors and
personal injury and advertising injury. The CITY shall be named as an additional insured under the
Consultant's Commercial General Liability insurance policy with respect to the work performed for
the CITY using as additional insured endorsement at least as broad as ISO endorsement CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. MINIMUM AMOUNTS OF INSURANCE
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property
damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and
$2,000,000 policy aggregate limit.
C. OTHER INSURANCE PROVISION
The CONSULTANT'S Automobile Liability and Commercial General Liability insurance policies are to
contain, or be endorsed to contain, that they shall be primary insurance as respect the CITY. Any
Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall be excess of the
CONSULTANT'S insurance and shall not contribute with it.
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. VERIFICATION OF COVERAGE
CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Agreement before commencement of the work.
F. NOTICE OF CANCELLATION
The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within two
business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute a material
breach of contract, upon which the CITY may, after giving five business days notice to the CONSULTANT
to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such
insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid
to the CITY on demand, or at the sole discretion of the CITY, offset against funds due the CONSULTANT
from the CITY.
September 1, 2020 E - 45
H. CITY FULL AVAILABILITY OF CONSULTANT LIMITS
If the CONSULTANT maintains higher insurance limits than the minimums shown above, the CITY shall be
insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by
the CONSULTANT, irrespective of whether such limits maintained by the CONSULTANT are greater than
those required by this Agreement or whether any certificate of insurance furnished to the CITY evidences
limits of liability lower than those maintained by the CONSULTANT.
XVI APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington,
and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral
understandings, and may only be changed by a written amendment executed by both parties. The
following exhibits are hereby made a part of this Agreement:
Exhibit A — Scope of Services
Exhibit B — Budget
Exhibit C — Consultant Time Plus Expense Rate Schedule
XVIII
This Agreement is effective and binding as of the date for the last signature affixed below.
TRANSPO GROUP CITY OF PORT ANGELES
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
APPROVED AS TO FORM-
BY-
CITY ATTORNEY
ATTEST-
BY-
September 1, 2020 CITY CLERK E - 46
EXHIBIT A
SCOPE OF SERVICES
The Americans with Disabilities (ADA) act of 1990 provides comprehensive civil rights protections to
persons with disabilities in the areas of employment, state and local government services, and access to
public accommodations, transportation, and telecommunications. There are five titles (or parts) to the ADA,
of which Title II is most pertinent to travel in the public right-of-way. This title specifies equal access to all
services, programs and activities that are provided or made available by public entities.
This ADA Self-Assessment and Transition Plan will help the City address the requirements of ADA Title II,
Part 35, Subpart D — Program Accessibility § 35.150 (d)(3).
The plan shall, at a minimum —
(i) Identify physical obstacles in the public program areas of the public entity's facilities that limit the
accessibility of its programs or activities to individuals with disabilities;
(ii) Describe in detail the methods that will be used to make the facilities accessible;
(iii)Specify the schedule for taking the steps necessary to achieve compliance with this section and,
if the time period of the transition plan is longer than one year, identify steps that will be taken
during each year of the transition period; and
(iv) Indicate the official responsible for implementation of the plan.
The scope of work contained below will assist the City in addressing the requirements identified above.
The consultant work program is organized into the following tasks-
1. Project Management and Coordination
2. Self-Assessment Data Collection
3. Stakeholder Engagement
4. Barrier Removal
5. Implementation Schedule
6. Draft and Final Plan
TASK 1 — PROJECT MANAGEMENT AND COORDINATION
1.1 Project Coordination
The consultant team project manager will coordinate with the City's
project manager on a regular basis (weekly or bi-weekly)
throughout the duration of the project. The coordination will
address project scope/status, policy direction, budget, schedule,
meetings and planned data collection efforts. Coordination will be
via telephone calls, and email, as appropriate.
2.2 Progress Reports and Invoices
The consultant will prepare monthly progress reports and invoices.
Agency Support
• The City's project manager will regularly keep in contact with consultant team and communicate
internally to City staff on progress and schedule.
• The City will facilitate engagement from partners like FHWA and WSDOT, if needed.
September 1, 2020 E - 47
Consultant Deliverables
• Notes, emails, or other summaries of communication.
• Monthly progress reports and invoices.
TASK 2 — SELF-ASSESSMENT DATA COLLECTION
Data collection is the foundation of this project, providing a clear understanding of what accessibility
barriers exist and what needs to be done to remove them.
2.1 Kick-off Meeting
Prior to initiating data collection efforts, the consultant will hold an online kick-off meeting with Transpo
and City of Port Angeles staff to go over safety and communication protocols, data collection schedule,
quality control processes, existing City of Port Angeles standards and policies, and the overall project
scope and schedule.
2.2 Public Right-of Way Self-Assessment
Data will be collected using mobile tablets (ie: iOS, Android, etc.) and stored on a real-time cloud-based
GIS database and interactive web viewer, for immediate review. Data may be collected up to 50 feet
beyond the City Limits (AOI) for completeness. A draft data dictionary will be prepared and be used as a
starting point for development of the final data dictionary. The consultant team will work with the City to
review and finalize the data dictionary through coordination with City of Port Angeles staff.
It is assumed that the City of Port Angeles will digitize GIS features such as sidewalks and curb ramps
based on the most current aerial imagery prior to the start of data collection.
For the purposes of estimating a fee for the scope of work, it is assumed that the data will include the
following:
• Sidewalk
o 83 miles of sidewalk
o Sidewalk data will be collected using an "optimized method", so that if either the cross slope
or width does not meet compliancy criteria, the data collector will stop measurements and
more on to the next sidewalk segment.
■ It is assumed that 70% of the sidewalk, or approximately 58 miles, will fail the
optimization process without moving beyond the first two checks Individual barriers
such as obstructions, horizontal discontinuities, vertical discontinuities, etc., will not
be collected on these segments.
• Curb Ramps
o The City will identify and provide the number of curb ramps
o Curb ramp data will be collected using an "optimized method", so that if critical dimensions
such as ramp width or ramp slope does not meet compliancy criteria, the data collector will
stop measurements and move on to the next area.
• Pedestrian Push Buttons
0 200 pedestrian push buttons
o Pushbuttons throughout the City will be evaluated via desktop review to determine whether
they are APS-style. The City's GIS Staff will perform the work with Transpo Group providing
Septemsbueprpirt a of pictures or other details on what to look for. E - 48
Agency Support
• Provide existing GIS data standards and any database requirements
• Review boundary of data collection and identify facilities within the City not owned by City
• Provide:
o Base Map and Area of Interest of GIS Data
o Digitization of GIS elements such as sidewalk, curb ramps, and pedestrian pushbuttons
o Pedestrian pushbutton desktop analysis
o Most current aerial Imagery of the City for data collection data accuracy and reference.
(Preferred format in SID format)
o GIS data such as parks, schools, bus stops, functional class, public facilities, community
destinations, etc.
o Other GIS data, as needed
o Copies of all current MEF forms and information
• Other Support from City GIS Staff, as needed
Consultant Deliverables
. Inventory and Barrier database will be delivered in GIS map package or ZIP/RAR compressed
format and transmitted through the consultant FTP site for the project. Database will be using an
ESRI file geodatabase format with some attachments enabled, where applicable. Core metadata
elements will be included such as creator, title, description, keywords, publisher, date, extents,
coordination system, source, rights, and data fields with coded domain values described, where
applicable. All deliverable spatial data shall be referenced to the following ArcGIS projection
definition of NAD_1983_HARN_StatePlane_Wash ington_North_FIPS_4601_Feet.
Summary table of total number of existing ADA inventory assets collected.
. Interactive web map viewer of ADA Inventory Data Collection, during the duration of the project
with a plan about how to migrate the web map viewer and GIS database to the City's infrastructure.
Task 3 — Stakeholders Engagement Support
Stakeholder engagement, especially with people who have disabilities, is a required element of ADA
Transition Plans. Stakeholder engagement will be conducted through City staff with support from Transpo
Group. This format will utilize transferable consultant tools and experience while also leveraging the
relationships and local knowledge brought by City staff.
Engagement will begin early and target stakeholder groups that are representative of people who have
disabilities. As the project begins, public notice and how individuals or groups can get involved will be
shared by City staff.
Due to the ongoing COVID-19 pandemic, all stakeholder engagement will be provided online. The online
tools anticipated include a City website, an online survey, social media blasts, and specific outreach to
disability groups and senior centers throughout the City. This approach of taking the meeting to the
stakeholders, rather than asking them to come to you, is an effective tool to improve public feedback.
Agency Support
• Provide website hosting and support for online open house
• Provide outreach to general community in City via social media or similar
• Provide outreach to individuals with limited mobility or vision, as well as groups that work with
those individuals.
September 1, 2020 E - 49
Consultant Deliverables
. Develop online survey questions to capture stakeholder feedback
. Develop Survey 123 GIS Apps as an online reporting tool where stakeholders can mark high-
priority areas for barrier removal (to be embedded or shared on City's website)
. Summarize public engagement efforts, comments received, and general findings.
Task 4 — Barrier Removal
This task identifies how barriers in the public right-of-way and City facilities will be removed. This includes
design elements that will ensure new or reconstructed facilities are accessible, as well as mechanisms to
construct and fund barrier removal. The major elements to this task are identifying barrier removal
methodology and training needs.
The consultant team will identify methods in which barriers within the public right-of-way will be removed.
This will identify ways in which the City has already been working to remove barriers. It will also identify
ways in which private development, pavement overlay projects, roadway widening, roadway reconstruction,
maintenance, signal upgrades or other physical changes to the right-of-way will be required to address
barriers. Suggestions for coordinating these improvements with other improvements and funding programs
will also be outlined in the draft and final plan.
Agency Support
• Provide documentation of existing barrier removal procedures and funding systems
• Provide current CIP and Transportation Plan
Consultant Deliverables
. Review of City standard plans and drawings depicting curb ramps, sidewalks, etc.
. Summary of existing barrier removal methods and how they can be coordinated and focused to
maximize benefits.
Task 5 — Implementation Schedule
Transpo will coordinate with the City to develop a transition schedule for barrier removal. Developing a
transition schedule is a key requirement of all ADA transition plans requiring more than a year to
implement. Effective plans prioritize removal of high impact barriers in a systematic manner through
prioritization of barrier removal, a multiyear schedule, identification of funding streams, planning level cost
estimates, and establishment of a monitoring system.
The development of the transition schedule will include the prioritization of barriers. Prioritization of barriers
will include input from stakeholders, multi-criteria analysis of the severity of each individual barrier, and
multi-criteria GIS spatial analysis of the location of each barrier. Data collected in the self-assessment task
will be used to prioritize each barrier.
The implementation schedule will be informed by planning level cost estimates and dedicated funding
resources, as well as leveraging related funding resources. ADA barriers are often removed by existing
programs, and these activities will be highlighted.
Agency Support
September 1, 2020 E - 50
• Identification of City priorities around barrier removal
• GIS data such as parks, schools, bus stops, functional class, public facilities, community
destinations, et.
• Other GIS data, as needed.
• Provide current CIP and Transportation Plan and information about other funding streams.
Consultant Deliverables
. Draft/Final criteria to guide prioritization of barrier removal.
. Implementation schedule for barrier removal, including a list of the highest priority projects.
. Planning level cost estimates for barrier removal.
. Prioritization map data for public right-of-way will be delivered in GIS map package format and
transmitted through the consultant FTP site for the project. Database will be using an ESRI file
geodatabase format where at all possible or at minimum ESRI shapefile. Deliverables shall include
a GIS map package with mxd files containing functioning sources pointing to all mapped layers and
associated geodatabase.
. Interactive web map viewer of prioritization analysis of barriers in public right-of-way, during the
duration of the project, with a plan about how to migrate the web map viewer and GIS database to
the City's infrastructure. The web map viewer will be built as the project progresses and document
data collection, and results of prioritization process including displaying of prioritization scores for
each feature in terms of severity, proximity to high priority land uses, and combined scores. The
interactive web map viewer shall be built in ArcGIS online and transferred to the City of Port
Angeles account prior to project closeout.
Unit cost assumptions for planning level cost estimates.
Task 6 — Draft and Final Plan
This task includes development of a targeted, accessible and easy-to-understand document. Deliverables
from other tasks including memos, maps, and tables will be adapted and consolidated into a single
coherent document. The document will be clearly structured to meet the requirements of ADA Title II. Best
practices will be integrated and highlighted throughout the plan and suggestions from partner agencies will
be included.
In addition to the self-assessment and implementation schedule, there are various changes to City
procedures, communication protocols and staffing that are required as part of an ADA transition plan.
Although these changes will be completed internally by the City, they have been added to ensure all
required elements of the transition plan are reflected within the scope of work. Per ADA Title I I Part 35,
Subpart D — Program Accessibility § 35.150 (d)(3) ADA Transition Plans must include:
• Identification of an "ADA Coordinator"
• Development of protocols to ensure information is accessible
• Development of a grievance procedure
The consultant team will provide guidance on best practices. This could include providing guidance on who
should be the ADA Coordinator, how to provide barrier information in an accessible manner, and guidance
on technical requirements/ sample protocols for information accessibility.
Agency Support
• Provide direction on draft plan including two rounds of comments/edits of draft plan.
• The City will identify an ADA coordinator, improve information accessibility, and develop a
grievance procedure.
• Provide City specific GIS mapping template to be used for maps and figures, if desired.
September 1, 2020 E - 51
Consultant Deliverables
. Draft transition plan including two rounds of edits.
. Final transition plan in PDF, and Microsoft Word formats
. Transition plan map data will be delivered in GIS map package format and transmitted through the
consultant FTP site for the project. Database will be using an ESRI file geodatabase format where
at all possible or at minimum ESRI shapefile. Deliverables shall include a GIS map package with
mxd files containing functioning sources pointing to all mapped layers and associated
geodatabase.
. Electronic copies of all map/graphics provided in the report deliverable shall be included as PDFs
Task 7 Directed Services
CONSULTANT shall provide professional traffic and transportation engineering services and technical
assistance to the CITY at the specific direction of authorized CITY staff. No such assistance or services
shall be provided unless specifically directed by the CITY. The purpose of this task is to facilitate timely
response by CONSULTANT to needs that are anticipated based on the City's historic use of engineering
services for evaluation of transportation projects and studies. The budget for this task is essentially a
contingency allowance that includes labor and expenses.
END OF EXHIBIT
September 1, 2020 E - 52
EXHIBIT B -- BUDGET
CONSULTANT will perform the scope of work in Exhibit A on an hourly basis per Exhibit C -- Standard
Rate Schedule.
TASK DESCRIPTION COST
Year One 2020
1 Project Management and Coordination
1.1 Project Coordination 2,900
1.2 Progress Reports and Invoices 1,530
2 Self-Assessment Data Collection
2.1 Kick-Off Meeting 1,200
2.2 Public ROW Assessment 30,120
3 Stakeholders Engagement 2,950
4 Barrier Removal 2,960
Year Two 2021
1 Project Management and Coordination
1.1 Project Coordination 2,900
1.2 Progress Reports and Invoices 1,530
5 Implementation Schedule 20,460
6 Draft and Final Plan 19,940
7 Directed Services $10,000
Reimbursable Expenses- Mileage 507.15
Reimbursable Expenses: Data Collection 1007.15
Equipment Fees
Total 97,497.15
END OF EXHIBIT
September 1, 2020 E - 53
EXHIBIT C - CONSULTANT TIME PLUS EXPENSE RATE SCHEDULE
Cost Estimate Worksheet
Number/Project Name
Pay rates are effective from June 27,2020 through June 25,2021,within the ranges shown in the attachment.Only key staff are shown and other staff may
work on and charge to the project as needed by the project manager.
initials Project Quality Project GIS GIS Field Project
job title Manager Control Lead Manager Technician Technician Admin
cost rate .���, I,,,I..,
Eng L5 Eng L6 Eng L3 Anyl L4 An' L1 Data Col lectoi PA L2
$160.00 $195.00 $125.00 $155.00 $90.00 I $35.00 $95.00
Labor:
YEAR ONE $0
(2020)
Task 1(2020)-Project Management and Coordination 0 $0
1.1--Project Coordination 8 8 4 20 $2,900
1.2--Progress Reports and Invoices 6 6 12 $1,530
Task 2-Self-Assessment Data Collection 0 $0
2.1--Kick-off Meeting 2 2 2 2 8 $1,200
2.2--PublicROWAssessment 4 4 12 40 140 240 440 $30,120
Task 3-Stakeholder Engagement 8 8 2 4 22 $2,950
Task 4-Barrier Removal 2 2 18 22 $2,960
0 $0
YEAR TWO 0 $0
2021
Task 1(2021)-Project Management and Coordination 0 $0
1.1--Project Coordination 8 8 4 20 $2,900
1.2--Progress Reports and Invoices 6 6 12 $1,530
Task 5-Implementation Schedule 8 4 40 40 80 172 $20,460
Task 6-Draft and Final Plan 16 4 40 40 60 160 $19,940
0 $0
0 $0
0 $0
0 $0
Total Hours 68 1 16 1 134 1 132 1 286 1 240 1 12 888
11: $10,880 1 $3,120 1 $16,750 1 $20,460 1 $25,740 1 $8,400 1 $1,140
--------------------------------------------------------------------------
;Task 7 - Directed Services $10,0001
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Reimbursable Ex
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1 Application 1
2 Business Meals 2
3 Mileage(assume 3 roundtrips) $507.15 3
4 Data collection equipment fee $500.00 4
5 Models/Renderings/Photos 5
6 Parking
7 Records Filing
8 Registrations
9 Reproductions
10 Shipping/Courier
11 Specialty Software
12 Supplies
13 Traffic Accident Data
14 Traffic Count Vendors
15 Travel,Hotel,Taxi,&Air Fare
00
PINION
September 1, 2020 E - 54
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POR-T-ANGELES CITY COUNCIL
WASH I N G T' O N , U .S, MEMO
Date: September 1,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works& Utilities
Subject: Ranney Well and Support Building Re-Roof,Pro]ectNo. WT-01-18 Final Acceptance
Summary: The purpose of this memo is to obtain final acceptance from City Council for the work
performed on the Ranney Well and Support Building Re-Roof project by All Weather Roofing of Port
Townsend, WA. The work was inspected and accepted as complete with the final project costs closing
out under budget and below the original contract amount.
Funding: Funds are available in the approved 2020 budget for Water account 452-7388-594-6510,in the
amount of$90,000.
Recommendation: Accept the Ranney Well and Support Building Re-Roof Project No.WT-01-18 as
complete, and authorize staff to proceed with project closeout, and release the 5%retainage in the amount
of$2,775.00 upon receipt of all required clearances.
Background /Analysis: The 1970's era roofs on the Ranney Well and Support Buildings were failing
and had exceeded their expected life. Water was leaking into the buildings, causing damage to the
structure and equipment.
On April 2, 2020, five bids were received via electronic submittal and opened. All Weather Roofing of
Port Townsend,WA was the lowest,responsive,responsible bidder with a total bid amount of
$63,280.00.
This project removed the existing roof material and installed a new thermoplastic roofing membrane.
Additionally, sloped insulation(crickets) were installed to provide positive drainage to the new roof
drains. The Project was completed July 14,2020.
Funding Overview:
Project Cost Summary
Original Contract Change Unit Quantity Final Cost Project Cost Variance
Amount Orders Variations
$63,800.00 $0 ($3,582.50) $60,217.50 - 4.31%
City staff recommends City Council accept the Ranney Well,ProjectNo. WT-01-18 as complete, and
authorize staff to proceed with project close out and release the retainage bond upon receipt of required
clearances.
September 1, 2020 E - 55
P Q R TANGELES CITY COUNCIL
uGa�..W Yrrr r °''''
WASH I N G 7 ® N , U.S, MEMO
Date: September 1,2020
To: City Council
From: Allyson Brekke,Director of Community and Economic Development
William Bloor, City Attorney
Subject: First Reading of Proposed Ordinances for Subdivision Plat Alterations and Vacations
Summary: The Department of Community and Economic Development is in current discussions with
applicants seeking to alter or vacate recorded subdivision plats and identified a need for a municipal code
amendment to Titles 2 and 16 to be consistent with RCW 58.17,which regulates the subdivision of land
and contains specific procedures for vacating or altering subdivisions. Staff proposes to update Title 16 to
comport with RCW 58.17 and ensure predictability for customers that seek to alter or vacate a plat. The
proposed amendments would specify process, approval criteria, and who is the legislative authority for
each type of application.
Funding: The proposed amendments were produced by staff with no additional cost beyond staff time.
Recommendation: Conduct the first reading of the proposed amendment to Titles 2 and 16 of the Port
Angeles Municipal Code and continue to the September 15,2020 Council meeting.
Background/Analysis: RCW 58.17.212 and 215 specify the approval criteria and procedures for plat
vacations and alterations respectively. The proposed ordinance amendments would add a new section to
the end of Title 16 titled"Plat Vacations and Alterations."The proposed addition details the application
requirements and indicates the plat vacation process should be used when the proposal also includes a
street vacation request regulated under RCW 35.79.
The proposed amendments differentiate the process for plat alterations versus vacations consistent with
RCW 58.17. State law requires that all plat vacations be considered by the legislative authority. The
proposed amendment is for the Hearing Examiner to conduct a public hearing on the application for a plat
vacation to be consistent with the scope of services this position already provides for street vacations.
The proposed amendment differentiates plat alterations into two categories,minor or major.Major
alterations are designated based on criteria reflecting the effects of the changes on approved land uses,
density,traffic,open space, environmental impacts, or substantial changes to required mitigation or
improvements.Major alterations are also characterized when a person receiving notice requests a public
hearing. Although plat alterations do not require a hearing per RCW 58.17,they must be noticed to
properties in the vicinity within 300 feet, and if requested, a person receiving notice may request a hearing.
Staff proposes a change to PANIC 2.18.060,which defines the Hearing Examiner's review authority,to
reflect the additional scope to conduct public hearings on major plat alteration and plat vacations.
Additionally, staff proposes a change to PANIC 2.18.065,which defines the authorizations of the Director
of Community and Economic Development,to include approval of minor plat alterations. It is important to
note that both processes would require public notice.
September 1, 2020 G - 1
There are a few scrivener error corrections that staff proposes to the terminology used in PANIC
2.18.060(A)(3) and 2.18.065(A)(4) that reflect appropriate terms for short subdivision plats and binding
site plans. Lastly,there is a change to PANIC 2.18.060(B)to ensure the appeal procedure of the Hearing
Examiner reflects RCW 36.70 requirement of 21 days.
Funding Overview: The proposed amendments were produced by staff with no additional cost beyond
staff time.
Attachments:
Proposed ordinances
September 1, 2020 G - 2
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington amending
Hearing Examiner Chapter 2.18 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Ordinance 3536 as amended, and Chapter 2.18 of the Port Angeles Municipal
Code relating to Hearing Examiner, are hereby amended by amending sections of Chapter 2.18
as follows:
2.18.060 -Functions, issues and jurisdiction of the Hearing Examiner.
A. Review authority. The Hearing Examiner is hereby authorized and directed to hear and
decide the following matters:
1. Conditional use permits.
2. Unclassified use permits.
3. Subdivision applications:
a. Preliminary subdivision-plats.
b. Preliminary binding site ' t plans.
C. Major plat alterations.
d. Plat vacations.
4. Shoreline applications:
a. Substantial development permits - All applications except those deemed administrative
actions pursuant to subsection 2.18.065(5).
b. Conditional use permits.
C. Variances.
5. Variances.
6. Appeal Building Official determination.
7. Preliminary overlay-zones.
8. Approval of uses not expressly permitted in a specific zone in light of the zoning
intentions and consistent with the Comprehensive Plan.
9. Appeals from notices of trespass, infractions, and violations issued by City employees
and City officials where a right of appeal exists.
B. Appeal procedure. As to all of the foregoing issues and matters, the decision of the
Hearing Examiner shall be the final decision of the City. The decision of the Hearing Examiner
September 1, 2020 G - 3
in these cases may be appealed to Superior Court. Appeals must be filed within 21 days of the
notice of decision.
C. The Hearing Examiner is hereby authorized and directed to conduct a hearing and make
findings, conclusions, and recommendations to the City Council on the following:
1. Petitions for rezones; and
2. Petitions for street vacations.
2.18.065 - Functions, issues and jurisdiction of the Director of Community and Economic
Development.
A. Review authority. The Director of Community and Economic Development, referred to as
"Director" in this section is hereby authorized and directed to hear and decide the following
matters:
1. Administrative conditional use permits.
2. Extension of approved conditional use permits.
3. Minor amendments to approved conditional use permits per PANIC 17.96.070.
4. Subdivision applications:
a. Boundary line adjustments (BLA).
b. Preliminary and final short p4at subdivision plats.
C. Final subdivision plats.
d. Final binding site ' plans.
e. Minor plat alterations.
5. Shoreline applications:
a. Substantial development permits (if the application is: (1) for a permitted use; and (2)
receives a SEPA threshold determination of non- significance).
b. Exemptions.
6. State Environmental Policy Act(SEPA) threshold determinations.
7. Wetland permits.
8. Environmentally sensitive area(ESA)permits.
9. Parking variances.
10. Final overlay zones.
11. Minor deviation requests,per PANIC 17.94.180.
12. Temporary use permits.
B. Appeal procedure. As to all of the foregoing issues and matters, the decision of the
Director shall be an administrative decision. Such decision may be appealed to the Hearing
Examiner, provided that the appeal must be filed with the City within 15 days after the Director
issues the decision, provided that if a longer appeal period is established by state law, the longer
period shall control. If an appeal is not filed within the applicable period, the decision of the
Director is the final decision of the City. An appeal application for any decision of the Director
shall stay all further proceedings by the Department of Community and Economic Development
specific to the property under appeal.
September 1, 2020 G - 4
16.14.010 Plat Vacations
A. Any person may submit for city review and approval an application to vacate a
subdivision or short subdivision plat, or portion thereof, or any area designated for public use.
B. The application shall include, at the minimum, the following;
1. The application shall state the reasons for the proposed vacation and shall contain the
signatures of all parties that have an ownership interest in the portion of the subdivision to be
vacated,
2. If the proposed vacation would affect any covenants or would alter the terms and
conditions of plat approval, an agreement signed by all parties shall be submitted documenting
agreement to the proposed termination or alteration of the covenants and conditions of approval,
3. A statement of facts demonstrating that the proposed vacation will not adversely affect
the public health or safety, and is in the public interest,
4. A statement of facts demonstrating that the proposed vacation will comply with the
provisions of state law, including but not limited to RCW 35.79.030, 35.79.035, and 36.87.130,
and with PAMC 17.94.050.
5. The application must in all respects comply with the requirements of Chapter 58.17
RCW.
B. When the vacation application is specifically for a city street, the procedures for street
vacation in RCW 35.79 will be used. When the application is for the vacation of the plat together
with streets, the procedure for vacation in this chapter will be used, but vacations of streets may
not be made that are prohibited under RCW 35.79.030.
C. Except as provided in this Chapter, Applications for plat vacations shall be processed as
provided in RCW 5.8.17.212.
16.14.020 Plat Alterations
A. Any person may submit for city review and approval an application to alter a subdivision
or short subdivision plat, or portion thereof, or any area designated for public use.
B. Alterations shall be classified as major or minor.
2.. Proposed alterations shall be considered major if the alteration would result in:
i. A change of the approved land use(s);
ii. An increase in the number of dwelling units,
nits,
iii. A change in the location or designparking of approved streets, driveways, or parkingof approved streets, driveways, or parking areas that
affects traffic flows;
iv. A reduction in the approved parks or open space,
V. Any change that requires a new or supplemental environmental assessment,
vi. Substantive changes to required mitigation measures or proposed improvements, or
vii. a public hearing is s requested pursuant to RCW58.17.215.
3. A proposed alteration that is not described in subsection 2 immediately above shall be
considered a minor alteration.
C. The application shall include, at the minimum, the following:
September 1, 2020 G - 5
I. The application shall state the reasons for the proposed alteration and shall contain the
signatures of a majority of parties that have an ownership interest in the portion of the
subdivision to be vacated,
2. If the proposed alteration would affect any covenants or would alter the terms and
conditions of plat approval, an agreement signed by all parties shall be submitted documenting
agreement to the proposed termination or alteration of the covenants and conditions of approval;
3. A statement of facts demonstrating that the proposed alteration will not adversely affect
the public health or safety, and is in the public interest,
D. Process for Plat Alterations
1. The Director of Community and Economic Development shall give notice as
provided in RCW 58.17.080 and 58.17.090.
2. 1. Major alterations shall be heard, considered, and determined by the Hearing
Examiner, in accordance with the provisions of Section 2.18.060. Minor alterations shall be
considered and determined by the Director of Community and Economic Development, in
accordance with the provisions of Section 2.18.065.
E. Except as provided in this Chapter, applications for alterations shall be processed as
provided in RCW 58,17,215. 16.14.030. The city may approve an alteration or vacation of a
subdivision or short subdivision plat, based on a finding that the proposal:
1. Complies with the provisions of this title,
2. Is in the public interest, and
3. Does not adversely affect the public health, safety, and welfare.
Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited
to, the correction of the scrivener's/clerical errors,references to other local, state, or federal laws,
codes, rules or regulations, or ordinance numbering, section/subsection numbers and any
references thereto.
Section 3- Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4-Effective Date. This Ordinance,being an exercise of a power specifically delegated
to the City legislative body, is not subject to referendum. This ordinance shall take effect five
(5) days after passage and publication of an approved summary thereof consisting of the
September 1, 2020 G - 6
title.
PASSED by the City Council of the City of Port Angeles by a vote of one more than
the majority of all members of the legislative body at a regular meeting of said Council on the
day of September, 2020.
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED:
By Summary
September 1, 2020 G - 7
nog„r1��il��fJJJ„„�;l11%lr„
POR-T-ANGELES CITY COUNCIL
WASH I N G T' O N , U .S, MEMO
Date: September 1, 2020
To: City Council
From: Nathan A. West, City Manager
Ken Dubuc,Fire Chief
Brian S. Smith,Police Chief
William Bloor, City Attorney
Subject: Public Safety Advisory Board Ordinance Amendment
Summary: On August 4, 2020, as a result of a City Council motion, staff was directed to draft an
ordinance to be brought back to the Council that incorporates changes to the Port Angeles Municipal
Code (PAMC)regarding board membership, terms, and eligibility. Staff has provided recommendations
on changes to sections of Chapter 2.26 of the PAMC to incorporate the above changes.
Funding: N/A:
Recommendation: Conduct the first reading of the ordinance amending Chapter 2.26 of the Port
Angeles Municipal Code relating to the Public Safety Advisory Board.
Background / Analysis:
On August 4, 2020 City Council held a discussion regarding the Public Safety Advisory Board. During
the meeting details, the board make up and history were presented by City staff. Following staff
presentations and Council discussion, a motion was passed by Council with a vote of 6 in favor and 1
opposed to instruct staff to prepare an ordinance to:
• Add a position to the Public Safety Advisory Board for an enrolled Tribal member
• Add a position to the Public Safety Advisory Board for a resident who has experienced
homelessness or a chemical use disorder, or someone who has worked with people that have
experienced homelessness or a chemical use disorder
• Codify the process for appointing future Public Safety Advisory Board members, including
potential term limits
• Require future Public Safety Advisory Board voting members not be City employees
• Require that future Public Safety Advisory Board terms be staggered
As follow through to that motion, staff has proposed amendments to Ordinance 2724 and Chapter 2.26 of
the PAMC. The following bullets summarize those changes:
• 2.26.020 (F) Two positions, to the extent feasible, shall be enrolled tribal members.
• 2.26.020 (G) One position, to the extent feasible, shall be for a resident who has experienced
homelessness or a substance use disorder, or someone who has worked with people who have
experienced homelessness or a substance use disorder.
• 2.26.30 (A) All Board members, except the enrolled tribal members shall be appointed by City
Council following the procedures established in PAMC 2.25.050.
September 1, 2020 G - 8
• 2.26.30 (G) In addition to all other qualifications for members, no persons shall be qualified to be
a member for more than three consecutive terms.
• 2.26.030 (H) Members shall not be employed by the City of Port Angeles.
• 2.26.030 (I)The terms of the members, except for the high school student, shall be staggered, to be
determined as follows:
1.To establish the staggered terms,the City Clerk,by drawing lots, shall divide the Board positions
into 3 groups. Board positions designated as Group One shall have an initial term of one year.
Board positions designated as Group Two shall have an initial term of three years. Board positions
designated as Group Three shall have an initial term of five years. After the initial term, all Board
positions shall be for four-year terms as provided in 2.26.030 subsection C of the attached
ordinance.
2. Each Board member who is serving on the Board as of August 1, 2020, shall serve out the initial
term identified for that member's Group, as determined in accordance with the preceding
paragraph. At the conclusion of the initial term, each Board position shall be vacant. The vacancy
shall be filled as provided in subsection A above.
3. At the conclusion of their initial term, as determined in accordance with paragraph 1 above, each
currently serving Board member shall be deemed to have completed one term, for purposes of term
limitation.
A draft ordinance was circulated to Council on Monday August 24th and two subsequent emails from
Council members have been received by staff commenting on the draft ordinance. Comments specifically
share concerns regarding the method of Tribal representative appointment and term limitations. Staff
recommends that Council discuss these concerns and provide additional direction to staff prior to the second
reading of the ordinance.
Funding: N/A:
September 1, 2020 G - 9
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington amending the
Public Safety Advisory Board Chapter 2.26 of the Port Angeles
Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Ordinance 2724 as amended, and Chapter 2.26 of the Port Angeles Municipal
Code relating to the Public Safety Advisory Board, are hereby amended by amending sections
of Chapter 2.26 as follows:
2.26.020 - Composition of Board.
The Board shall consist of 12 members, who shall meet the following criteria,provided that a
majority of the members shall be City residents:
A. All members shall either be City residents or work or attend school within the City;
B. At least two members to the extent feasible, shall be filled owners or managers of
businesses located within the City;
C. One member to the extent feasible, shall be a representative from the Port Angeles
School District 4121.
D. At least one member to the extent feasible, shall be a high school student
recommended by school administration.
E. One member to the extent feasible, shall be affiliated with an associated EMS agency
that operates in the City of Port Angeles.
F. Two positions, to the extent feasible, shall be for enrolled Tribal members.
G. One position, to the extent feasible, shall be for a resident who has experienced
homelessness or a substance use disorder, or someone who has worked with people
that have experienced homelessness or a substance use disorder
EH. Other members shall be seleete , to the extent feasible, to shall represent diverse
segments of the community.
-1-
September 1, 2020 G - 10
L 46 Eligibility shall not extend to defendants in any pending criminal matter before the
courts nor to those individuals under active supervision by the Department of
Corrections.
14J. The Chief of Police and the Fire Chief shall serve as advisors to the Board.
2.26.030 - Appointment—Terms.
A. All Board members, except the enrolled tribal members, shall be appointed by the
City Council following the procedures established PANIC 2.25.050.
B. Any enrolled member in good standing of a leery recognized tribe may be
appointed to the Board. Candidates to fill the enrolled tribal member Positions shall
be recommended to the City Council by the Lower Elwha Klallam Tribe. GtitTen
members of �he Law E-4er-eeme*t Ad-N,iset=y Board shall be members of �he
iD--'i 1 i e Safety n •set: Beard „4z her e*i sci...,
C. All appointments shall be deemed to have commenced on March 1st of the year of
the appointment and to expire on the last day of February of the year in which the
appointment will expire.
D. All appointments, except for vacancies, shall be for four years terms, provided that
members shall remain in office until their successors are appointed and confirmed;
provided further that the high school member(s) shall serve a one-year term.
E. Vacancies occurring otherwise than through the expiration of terms shall be filled for
the remainder of the term of the member being replaced. Vacancies shall be filled in
the same manner as original appointments.
F. Members may be removed at will at any time prior to the end of the term by the City
Council. In addition, members who fail to attend three consecutive regular meetings
may be considered to have vacated their positions and may be replaced, as provided
for herein. Any member who ceases to meet the criteria for his or her selection as
provided in PANIC 2.26.020 shall be deemed to have forfeited his or her position.
G. In addition to all other qualifications for members, no Person shall be qualified to be
a member for more than three consecutive four-year terms.
H. Members shall not be employed by the City of Port Angeles.
L The terms of the members, except the high school member, shall be staggered, to be
determined as follows:
1. To establish the staggered terms, the City Clerk, by drawing lots, shall divide
the Board Positions into 3 groups. Board Position designated as Group One shall
have an initial term of one year. Board Position designated as Group Two shall
have an initial term of three years. Board Position designated as Group Three shall
have an initial term of five years. After the initial term, all Board Positions shall be
for four-year terms as provided in subsection C above.
2. Each Board member who is serving on the Board as of August 1, 2020, shall
serve out the initial term identified for that member's Group, as determined in
-2-
September 1, 2020 G - 11
accordance with the preceding paragraph. At the conclusion of the initial term, each
Board position shall be vacant. The vacancy shall be filled as provided in
subsection A above.
3. At the conclusion of his or her initial term, as determined in accordance with
paragraph 1 above, each currently serving Board member shall be deemed to have
completed one term, for purposes of term limitation.
2.26.035 Process for Tribal Member Seats
For seats to be filled by enrolled tribal members, the following process will be utilized:
A. Recommendations for a seat on the Board will be made solely by the Tribal Council,
based on criteria selected by the Tribal Council.
B. After the decision has been made by the Tribal Council, the Tribe will advise the City
Clerk, in writing, as the which applicant or applicants have been selected.
C. The written notification shall contain a statement that the applicant or applicants
selected are eligible for Board membership pursuant to PAMC 2.26.020.A.
D. The Tribe will retain all application materials.
Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener's/clerical errors,references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references
thereto.
Section 3- Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 -Effective Date. This Ordinance,being an exercise of a power specifically delegated
to the City legislative body, is not subject to referendum. This ordinance shall take effect five
(5) days after passage and publication of an approved summary thereof consisting of the title.
-3-
September 1, 2020 G - 12
PASSED by the City Council of the City of Port Angeles by a vote of one more than the
majority of all members of the legislative body at a regular meeting of said Council on the
day of September, 2020.
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED:
By Summary
-4-
September 1, 2020 G - 13
P Q R TANGELES CITY COUNCIL
uGa�..W Yrrr r °''''
WASH I N G 7 ® N , U.S, MEMO
Date: September 1,2020
To: City Council
From: Nathan A.West, City Manager
Allyson Brekke,Director of Community and Economic Development
Bill Bloor, City Attorney
Subject: Port Angeles Municipal Code Update—Initial Meeting with Madrona&MAKERS
Summary: As an initial step in the Port Angeles Municipal Code (PANIC)update Madrona Law Group
will kick off an initial meeting to describe the code audit process and to gather ideas, suggestions and
goals from Council and Staff
Funding: This item was incorporated in the 2020 Budget with details provided on costs for both
professional services agreements at the August 4'Council meetings.
Recommendation: Discussion,no action anticipated.
Background / Analysis:
In 2019, there was substantial discussion dedicated to challenges the City experiences with outdated and
older municipal code sections. At the Council meeting on September 17, 2019, the Council unanimously
voted to request staff to plan a work session for staff to present a variety of options,proposals, and plans,
with the goal to make a decision moving forward before the end of the year. On November 26, the
Council held a work session and invited all Council candidates to ensure interests of Council members
beginning terms in 2020 also had input in the process. At the January 7, 2020 Council meeting staff
provided a draft request for qualifications (RFQ) for Council input and review. The following priorities
were established for the code review:
• Compliance and/or conflicts with current law
• Internal consistency and uniformity including definitions, interpretation, and
syntax
• Organization
• Eliminate outdated provisions
• Customer friendly
• Reduce tentacles
• Usability
• Address conflicts with current law
• More graphics
• Implement City Code Compliance Program (Code Portion)
• Implement tobacco-free ordinance
In spring of 2020 staff issued the request for qualifications and on August 4'Council selected Madrona
Law Group and MAKERS Architecture and Urban Design to complete phase 1 work on the Port Angeles
September 1, 2020 I - 1
Municipal Code Update. At the same meeting, Council added the following two priority elements to the
Madrona Law Group Scope of Work:
• Eliminate all provisions of the PANIC that don't readily appear to equitably benefit
the health, safety, or welfare of all people of Port Angeles
• Suggest provisions for the PANIC that increase public health, equity, community
safety for the most vulnerable community members, and general welfare toward a
resilient,vibrant,walkable, and liveable city
During the September 1st Council meeting Madrona Law Group will lead a presentation on the PANIC
update process. MAKERS Architecture and Urban Design will also be present for the meeting. Council
and staff discussion will follow.
Funding Overview:
This item was incorporated in the 2020 Budget with details provided on costs for both professional
services agreements at the August 4'Council meetings.
September 1, 2020 1 - 2
CITY COUNCIL
uGa�t..W Yrrr r °'''' P Q R TANGELES WASH
I N G 7 ® N , U.S, MEMO
Date: September 1, 2020
To: City Council
From: Brian S. Smith,Police Chief
Karl Hatton,Police Department Deputy Director/PenCom Operations
Subject: Computer Aided Dispatch(CAD) Upgrade and Nutanix Expenditure
Summary: Both PenCom and JeffCom 9-1-1 utilize the same computer aided dispatch(CAD)platforms.
Both need to be upgraded to the newest version as the current version is out of date and at end of life. The
current project expects to combine the two counties' CAD systems into a single system that will provide
merged records data, redundancy and a more streamlined licensing agreement. The CAD
upgrade/migration project is underway and capital expenditures are required for new server hardware to
support the project.
Funding: As part of a Council approved CAD project we have spent approximately $137,000 out of the
$206,000 overall budgeted CAD upgrade and migration (both for project management and software
updates). JeffCom 9-1-1 has paid about$70,000 of the cost as agreed.However,this project also has new
physical server hardware and associated license costs totaling approximately $240,000. $250,000 exists in
the City's general government capital account for these replacements in 2020. These funds are reimbursed
from the PenCom capital account that is currently held at the County. These funds are a portion of the sales
tax collected that is held for capital needs as outlined in the PenCom contract with the County. As of April
2020 this capital fund has a balance of$1.9 million.
Recommendation: Authorize the City Manager to sign an agreement with Nutanix for CAD physical
server,hardware and license needs in an amount not to exceed$240,000 and to make minor
modifications as needed.
Background / Analysis:
Both PenCom and JeffCom IT have determined that a Nutanix hardware solution is the best solution for
hosting the server environment for the CAD system. This solution has been sized such that we can
provide data and application back up for JeffCom 9-1-1,provide for an eventual North Olympic Public
Safety Network that could host our user agencies' applications, data and back up.
Nutanix is currently under WA State contract. NASPO Master Contract Number AR2472 (WA State
Executed Participating Addendum attached(Washington Master Contract No.: 05116)
Nordisk Systems is a reseller of Carahsoft. (See Authorized Reseller List for AR2472 attached.)Nutanix is
a listed Vendor of Carahsoft under this contract.htitps://www.carahsoft com/bu /sl r.-contiracts/all.-
s1 ics/n .po_valucl?aint
Presently PenCom is hosted inside the Clallam County Network. PenCom is expected to pay about$18,000
a year in annual support to Clallam County as well as participate in a cost share for capital improvements
for the County IT environment. The current upgrade to the County server farm has a cost share estimate
for PenCom of about$100,000. PenCom will be required to pay(starting in 2021) this cost share if it is to
September 1, 2020 J - 1
stay inside the County network. Completion of this CAD upgrade will take PenCom out of the Clallam
County Network.
This new Nutanix hardware solution moves all of our server and application useage out from Clallam
County IT control and under PenCom IT and City control. Currently layers of permissions,county staffing
issues and occasional red tape interfere with our ability to rapidly respond to changing needs in the
environment including adding permissions for access to our own staff or JeffCom 9-1-1 staff tasked with
assisting PenCom. Security Awareness and increasing compliance requirements are also dictating the need
for strong operational view and management.
JeffCom 9-1-1 intends to purchase an identical server. This server will be hosted in JeffCom 9-1-1 and will
serve as a functional back-up for our data and applications as well.
Once deployed our new system will have a single instance of the CAD software running at a primary
location with the ability to switch to the alternate location and turn that system on in the case of failure at
the primary location. This will also allow both PenCom and JeffCom 9-1-1 to have off-site storage for data
backup and application server back up for continuity of operations. We are sized such that we can offer
back up for our user agencies and potentially host applications (email servers, etc.) for them as required.
This hardware is able to be physically moved from the current PenCom server room to the new facility once
that has been built.
The cost of this hardware includes appropriate software, Microsoft product licensing and the Tyler Virtual
Message switch. It also includes five years of core software subscription and hardware maintenance and
support. Beyond the first five years there will be an estimated cost of about$23,000 a year in SSMA.
There will be additional capital costs associated with the building of a North Olympic Public Safety
Network. This network will be required for CAD to be operated from one site that supports two 9-1-1
centers. It will also be required for future support of wider regional housing of user applications and data.
Hardware and redundancy options are being explored to help determine total networking costs. The
physical network connection between PenCom and JeffCom 9-1-1 has already been established with a LGN
(Local Government Network) fiber connection via JNet.
Funding:
The new physical server hardware and associated license costs for PenCom are approximately $240,000.
$250,000 exists in the City's general government capital account for this project in 2020. These funds are
reimbursed from the PenCom capital funding that is currently held at the County. These funds are a portion
of the sales tax collected that is held for capital needs as outlined in the PenCom contract with the County.
Capital fund currently has a balance of$1.9 million as of April 2020.
September 1, 2020 J - 2
nog„r1��il��fJJJ„„�;l11%lr„
POR-T-ANGELES CITY COUNCIL
WASH iNGTON , U . s . MEMO
Date: September 1,2020
To: Mayor Dexter, Deputy Mayor Carr, Councilmember French, Councilmember
McCaughan, Councilmember Meyer, Councilmember Schromen-Wawrin,
Councilmember Suggs, City Manager West
Cc: William Bloor, Allyson Brekke, Brian Smith, Ken Dubuc, Thomas Hunter, Corey Delikat
From: Sarina Carrizosa,Finance Director
Subject: 2020 Mid-Year Budget Report
This report provides an overview of the mid-year financial information for 2020, along with comparatives
to previous years'data.High level information will be included in this report,with specific financial reports
provided as a supplemental attachment for your reference when reviewing this report.
For easy reference the "Budget at a Glance" 1111111=11111paimalim a uu
chart demonstrates the percent change for each % CHANGE 2020 ACTUAL TO BUDGET
major fund at mid-year compared to the
amended 2020 Budget. Revenue changes
GENERAL FUND 51.91%
highlighted in green indicate the mid-year LODGING TAX FUND
actual amounts were either in line with, or STREET FUND o
surpassed, budget expectations at this point of REET I&II COMBINED
the year. Expenditure items in green are at or PENCOM FUND o:'
below budget at mid-year 2020. Items PORT ANGELES HOUSING FUND
highlighted in red are exceeding budgeted DEBT SERVICE FUNDS-COMBINED
expenses or are not meeting revenue ELECTRIC UTILITY FUND M1 u 11'
WATER UTILITY FUND
expectations. Items in yellow indicate revenues WASTEWATER UTILITY FUND 52.04%
or expenditures are slightly below budget SOLID WASTE UTILITY FUND I'
expectations and will be monitored in the STORMWATER UTILITY FUND
coming months. MEDIC 1 UTILITY FUND 49.40%
HARBOR CLEAN-UP FUND
CONSERVATION FUND
I
EQUIPMENT SERVICES
Citywide Funds: INFORMATION TECHNOLOGY
SELF-INSURANCE
Overall, Citywide revenues are experiencing GOVERNMENTAL CAPITAL FUNDS
shortfalls that have resulted from the current TRANSPORTATION BENEFIT DISTRICT
pandemic. This was discussed in detail at the UTILITY CAPITAL PROJECTS :o
July 28'Council worksession"COVID Related
56.02%
Revenue Impacts". Very early indicators show
that revenues in most funds will not meet budget expectations by the end of the year with certain revenue
types being effected more than others.For example,recreational activities,facility rentals,and permits have
all been heavily impacted by the stay at home order. State shared revenues and grant funding is still
continuing to be received by the City as expected and utility consumption is slightly lower than was
originally forecast in the budget. Currently there is not any indication revenue collection will change by the
end of the year,but is something that is being monitored. Savings are also being realized in all funds from
travel restrictions,the hiring freeze,and delays in projects.There has also been a slight increase in spending
for personal protection equipment(PPE).
September 1, 2020 L - 1
2020 lIM A Yea ' I3�» A dget Repo �'t: 1) age 12
In light of the emergency situation due to the COVID-19 virus and the negative implications it will have
on citywide revenue collection in 2020 staff will be closely watching the revenues and expenditures in 2020
to allow the City to continue to operate as consistently and normally as possible and will keep the financial
long-term impacts of this emergency situation from escalating.
General Fund:
Revenues — General Fund revenues at mid-year are below expectations in most categories as a
result of the effects of the COVID-19 pandemic. Revenues are being closely monitored in all areas
to ensure no further Council action will be needed before year end. The financial effects of the
pandemic have been significant and are currently not fully understood.Lag time from tax collection
to when it is received by the City, as well as delays in collection due to extensions, have made it
difficult to forecast and analyze the financial effects of the pandemic to the City. It will likely be
several more months before more will be known about the full impacts to the economy and this
will be largely dependent on outside factors such as a virus resurgence,or another shutdown. Total
General Fund revenue collection at mid-year is 1.9%below budget expectations at mid-year.There
are a few grants that have been received that are offsetting the loss in other areas; however, these
grants cannot be used for other purposes and as a result it is expected that third quarter revenues
could be farther below budget as these grants are expended.
Property taxes —Property tax collections are slightly above anticipated collection for the
year thus far. While it is a good sign that this collection remains at or above budget
expectations at this time, early forecasts indicate it is possible that property tax may not
meet budget expectations at year end.
Sales Taxes—City sales taxes for the first half of the year are running slightly above budget
estimates. This is largely due to the two-month lag associated with receiving this tax. The
first three months of collection were higher than anticipated, with a shift to a downward
trend starting with April collection. It is anticipated this reduction in tax collection will
continue into the last part of the year.Additionally,there has been a change in spending in
quite a few tax categories with collection in accommodation and food service categories
falling significantly and online sales and technology services seeing a large increase from
previous years.
Utility Taxes—
■ Utility taxes collected in the Electric, Water, Wastewater, and
Stormwater utilities all are slightly below budget expectations. This tax is directly
connected to usage in these utilities. If there is a change in the amount of
consumption the tax associated will also be affected.
■ The Solid Waste Transfer Station continues to see an increase in the amount of self
haul transactions and is driving a higher than average utility tax collection in this
area for mid-year.
Charges for Goods and Services—In the General Fund allocations make up the majority
of charges for goods and services. As these allocations are transferred monthly and
reconciled at year-end this revenue is very consistent and is meeting budget expectations.
Building Permits and Fees — Revenue collection for permits and fees has seen drastic
decreases resulting from the COVID-19 pandemic. Revenue in this area is 36% below
budget expectations. The City has seen some increases to this revenue in May and June,
however it is anticipated this revenue will fall short of revenue expectations.
Expenditures
■ Total expenditures for the General Fund are about 2.3%below budget expectations for this
point of the year. This is due to savings from staff vacancies,reduced expenses for travel,
and savings in professional services for projects that at mid-year are not complete.
September 1, 2020 L - 2
2020 IM A Yea ' I3�» A dget Repo �'t: 1) age 13
■ The General Fund expenditures are expected to end the year below budget and will help to
offset revenue shortfalls resulting from the pandemic.
Special Revenue Funds:
Lodging Tax Fund #101 —At mid-year this fund is seeing significant impacts of the COVID-19
pandemic. Revenues collected to date are only 11% of the budgeted projections. While collection
has begun to increase in the last part of the second quarter, the revenue in this fund will fall well
below budget expectations. Spending in this fund is also below expectations as events have been
postponed or cancelled due to the pandemic and marketing efforts have slowed due to travel
restrictions.
Street Fund#102 - Revenues in the Street fund are also seeing a decline in revenue collection as
compared to the revenue expectations in the budget resulting from the COVID pandemic. The
majority of revenue collection in the Street fund comes from Gas Tax which has been impacted by
travel restrictions. As of the second quarter of 2020 this tax revenue was under collected nearly
2 1% at mid-year. Expenses are currently offsetting revenues in this fund,however this is primarily
due to timing in ordering supplies and expenditures are expected to end the year close to budget.
Real Estate Excise Tax #1 & #2 (REET#1 & REET#2) — Revenues in both REET funds
combined are currently exceeding budget expectations for this point in the year. Due to the two
month lag from the time this tax is collected and when it is received the revenue collection will
show below 50% collected; however, the actual collection amounts are only slightly below the
2019 collection for this time last year. If this trend continues REET revenue will exceed budget
expectations. Expenditures consist of transfers for debt and capital and as a result there are no
concerns in this area at this time.
PenCom #107—Starting in 2019 a change to the contract between the City and County regarding
the E911 tax resulted in the monthly pass through of this tax to the City. The initial estimates for
this collection appear to be high at mid-year. This revenue is expected to fall short of expectations
at year end by nearly $100,000.PenCom revenues also consist of user fees collected and sales tax
collection at this point in the year these revenues are on budget. Expenditures continue to be
significantly under budget largely due to extremely low staffing levels in PenCom.
Business Improvement Fund #165 —This fund is used to collect revenues for the Port Angeles
Downtown Association for parking and downtown improvements. Revenue collection in this fund
is not expected to meet expectations as the quarterly fees charged to businesses have been waived
for the second and third quarter of the year to assist businesses affected by the pandemic.
Port Angeles Housing Fund #172 — This fund is used to finance housing rehabilitation and
building for low income residents in the City limits.Revenue collection beginning in 2020 includes
the 0.10% sales tax collection for Affordable Housing as well as the sales tax credit authorized by
H131406 for use on affordable housing. Sales tax collection began in April,with revenues received
from the State starting in June. As the year progresses further analysis will be conducted on the
collection as it compares to budget expectations. A significant portion of the expenditure and
revenue budget includes contracts related to CDBG grants. In 2020, this grant is for the William
Shore Memorial Pool and is expected to be fully expended and collected by year end. Spending in
this fund also includes the payments to residents for rental and mortgage assistance.
September 1, 2020 L - 3
Code Compliance Enforcement Fund #175 — This fund accounts for actions taken by the city
regarding blighted properties. In 2020 the budget consists of investment interest revenue only. If
needs arise for expenditures in this fund an amendment to the budget will be requested.
Debt Service Funds:
2016 LTGO Fund #215 — Property acquisition for the parking structure (Niichel property)
continues to carry a $1 million balloon payment due in 2021, without an early payoff option.
Revenues in this fund consist of investment interest collected as well as a one-time transfer from
the General Fund of$350,000 for the balloon payment due next year. This transfer occurred in the
first part of the year.
LTGO Bond Fund#216—This bond provided capital for the Landfill Bluff Stabilization Project.
While considered a governmental debt,the debt service is paid with a transfer from the Solid Waste
Fund. As a result this fund is on track for all revenues and expenditures at mid-year.
LTGO Bond Fund #217 — This refunding bond provided funding to extend service into the
Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by
Electric,Water, and Wastewater utilities. With the remaining 18%coming from the General Fund.
As revenues consist of transfers in and expenditures only consist of principal and interest payments
this fund is meeting budget expectations.
General Government Capital Projects Funds:
Capital Improvement Fund #310 —Due to changing priorities capital projects do not follow a
spending pattern from year to year. In this fund revenues are currently falling short of budgeted
amounts due to delays in transfers from other City funds for projects.These transfers usually occur
in June;however due to the timing of the adoption of the Capital Facilities Plan these transfers will
occur in July.Capital spending is often seasonal and as a result the expenditures are typically below
the budget at this time of the year.
Transportation Benefit District #312 — Tax collection in the Transportation Benefit district is
currently on track for mid-year. Delays in transfers for capital projects are driving the reduction in
revenues to date but should balance by year end. Spending was also below budget due to projects
that are seasonal in nature.
Parks Capital Fund#316—Revenues received in this fund are from the rental of facilities and the
investment interest. At mid-year this revenue is below budget expectations as facility rentals have
decreased resulting from the pandemic.
Utilities and Enterprise Funds:
Electric Fund#401—Revenues in the Electric fund are trending 7.25%below budget at mid-year.
This revenue decrease is partially due to lower consumption by commercial customers than
expected as a result of the pandemic. In 2020 there was also an increase to the budget for the
industrial transmission for the expected start date of the paper mill. At mid-year it appears this
increase was estimated high and likely this fund will fall short of budget expectations in this
category. Expenditures are under budget at this point in the year due to less than anticipated power
purchased from BPA in addition to personnel vacancies.
September 1, 2020 L - 4
2020 lIM A Yea ' I3�» A dget Repo �'t: 1) age 15
Water Fund#402—Revenues in the Water fund at mid-year are 12.2%above budget expectations
largely because of the $2.5 million payment from National Park Service for the acquisition of the
Industrial Water Plant. Residential collection has seen a slight uptick in usage and commercial
collection is slightly below budget at this time. Spending is below budget in the Water fund as a
result of timing in debt payments and spending for professional services in the industrial treatment
plant.
Wastewater Fund#403—Like the Water fund,Wastewater revenues have seen a shift in customer
consumption with residential usage being slightly higher than anticipated and commercial usage
coming in lower than expected.Unfortunately,the changes will not offset resulting in lower overall
revenue collection than expected at mid-year. Expenditures are also under budget by nearly 15%
as a result of timing in debt payments, staffing vacancies, and delays in transfers for capital.
Solid Waste Fund#404—The Solid Waste fund revenues are on-track at mid-year to meet budget
expectations as a result of higher than anticipated self-haul volumes at the Transfer Station at the
beginning of the year. Expenditures are lower than anticipated for this time of the year (11.6%)
due to timing of capital transfers and delayed invoicing from Waste Connections.Expenditures are
expected to meet budget forecasts at year end.
Stormwater Fund#406—The revenues in the Stormwater fund are 3.6%over budget to date. This
is attributed to higher than anticipated investment interest earnings in this fund and the changes to
the methodology for Stormwater rates. Expenses are also below budget(19.3%) at mid-year again
due to timing of debt payments and unspent funding for professional services.
Medic 1 Fund#409—Revenues in the Medic 1 fund are over collected as of June due to the revenue
collection for Ground Emergency Medical Transport (GEMT) reimbursement coming in $45,760
over the anticipated budget. Ambulance transport revenue is also about 13% above expectations
at mid-year. Expenditures are at budget expectations despite staffing vacancies as a result of
overtime needed to cover shifts.
Harbor Clean -Up Fund#413 —This fund includes insurance coverage for the majority of costs
associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with
insurance reimbursement following,resulting in timing differences.Revenues and expenditures are
well below budget at mid-year indicating invoices and reimbursements for this project are behind.
Conservation Fund #421 — Contract payments from Bonneville Power Association for
conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to
the amount of power purchased. At mid-year revenues and expenditures are 13.2% lower than
expected due decreased power purchased year to date and the related reduction in revenue received
for conservation incentives.
Utilities Capital Funds:
All Capital Utility funds—
■ Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result of a
funding transfer from each of the pertaining utilities. Solid Waste and CSO capital funds
also receive a surcharge to pay for debt service in addition to the transfer from the utilities.
Transfers are made in each budget year regardless of spending to keep rates stable and
predictable. It is not uncommon for revenues to stay in reserves until a project is fully
funded and ready for implementation. Revenue transfers have not yet occurred for 2020
September 1, 2020 L - 5
020 IM i cy Yeas ' I3� udget: Repou "t: 1) age 16
due to the timing of the Capital Facilities Plan adoption and is driving the low revenue
amounts in these funds. These transfers are expected to occur in the third quarter of the
year.
■ All projects included in the budget are approved in the Capital Facilities Plan.
■ Capital spending traditionally follows a seasonal spending pattern and as a result it is not
uncommon for spending to be low at mid-year.
Internal Service Funds:
Equipment Service Fund #501 — Revenues are tracking as expected in this fund to-date.
Expenditures are tracking significantly below budget(32%) for this time of the year largely due to
delays in obtaining vehicle replacements as a result of the pandemic.
Information Technology Fund#502—The IT fund charges other departments for the expenditures
incurred while operating and maintaining the City's IT infrastructure. Revenue is transferred
according to City allocation calculations during the budget and as a result is on track at mid-year.
Expenses are approximately 22%underbudget due to delays in capital project spending.
Self-Insurance Fund #503 — This fund accounts for property/casualty insurance, workers
compensation, and health insurance coverage. Revenues are transferred into this fund from other
City funds as usage occurs for claims and health insurance, and property/casualty insurance is
transferred monthly from corresponding funds. Revenue collection for mid-year is slightly below
budget expectations and is attributed to staffing vacancies. Property insurance is paid in full at the
beginning of each year and is causing the expenditures to appear overspent for mid-year,however
this should flatten out over the course of the year.
Permanent&Trust Funds:
Cemetery Endowment Fund #601 — A portion of the purchase price for gravesites and related
items,is collected and placed in this fund for the maintenance of the cemetery after it is at capacity.
Capacity is not expected to be reached for many years.Revenues are currently exceeding the budget
by 13.3%.
Firemen's Pension Fund #602 — This fund pays for retired pre-LEOFF employee medical and
salary costs based on existing agreements. As of January 1, 2020 the fund had three former
employees and one surviving spouse covered by this plan. At mid-year there are no concerns when
comparing the budget to actual amounts expended to date.
September 1, 2020 L - 6
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
® Actual YTD Actual YTD Actual YTD Amend#1 Actual YTD Remain.$ Remain.
Taxes 6,703,697 6,698,466 6,189,850 13,627,400 6,160,207 7,467,193 54.80%
Licenses&Permits 253,037 275,980 311,645 612,000 250,536 361,464
Intergovernmental Rev. 257,742 293,748 332,231 756,400 876,013 (119,613) u
Charges for Goods/Svcs. 2,473,953 2,526,641 2,552,614 5,198,400 2,462,804 2,735,596 52.62%
Fines&Penalties 4,057 3,490 1,504 6,000 305 5,695
Miscellaneous Revenue 98,175 115,664 164,363 202,800 108,357 94,443
Other Financing Sources 59,902 1 174,998 1 59,496 1 215,000 57,496 1 157,504
Variance from Prior Yr.-$ )$27^7,2:18) $238,424 ($47'7',2 4) ).7304,015)
Variance from Prior Yr.-% -2.56% 2.42% -4.73% -3.16%
® ^ r Actual YTD Actual YTD Actual YTD Amend#1 Actual YTD Remain.$ Remain.
Property Tax 2,520,106 2,509,323 2,629,717 4,683,200 2,552,440 2,130,760 a',
Sales Tax--CoPA Regular 1,534,131 1,611,266 1,030,084 3,421,800 1,068,069 2,353,731
Sales Tax--EUGA Shared 77,567 48,723 45,863 181,400 81,008 100,392
Electric Utility Tax 881,478 822,265 829,008 1,485,500 792,825 692,675
Water Utility Tax 302,170 299,647 325,208 682,700 330,020 352,680 51.66%
Wastewater Utility Tax 448,416 466,714 470,858 1,013,200 462,404 550,796 54.36%
Solid Waste-Collect.Tax 129,344 151,813 159,458 327,100 164,852 162,248
Solid Waste-Trans.Sta.Tax 353,330 331,609 336,774 677,000 347,490 329,510
Stormwater Utility Tax 94,531 94,808 96,648 209,200 113,740 95,460
Parking Tax 8,711 10,961 10,228 39,600 3,331 36,269
Telephone Tax 137,439 109,372 101,216 393,200 99,943 293,257
Leasehold Excise Tax 72,037 71,363 43,423 146,800 41,074 105,726 ro '
Cable TV Franchise Fee 83,232 84,930 85,834 170,000 86,644 83,356 a
Liquor Excise Tax/Liquor Profits 47,452 129,595 108,440 265,100 109,372 155,728
Other General Fund Revenue 3,160,619 3,346,598 3,338,944 6,922,200 3,662,506 3,259,694
Variance from Prior Yr.-$ )$519,8:15) $238,424 ($47'7,2 4) )w'304,015)
Variance from Prior Yr.-% -5.01% 2.42% -4.73% 1 -3.16%
® ® Actual YTD Actual YTD Actual YTD Amend#1 Actual YTD Remain.$ Remain.
Salaries&Wages 8,758,479 4,477,295 4,450,312 9,547,000 4,666,959 4,880,041
Yo
Personnel Benefits 3,657,950 1,774,874 1,715,206 3,842,100 1,921,272 1,920,828
Supplies 565,756 334,629 352,823 811,600 310,800 500,800
Services 3,595,687 1,799,215 1,787,173 4,241,200 1,852,315 2,388,885
Intergov'tl.Svcs./Pmts. 3,064,299 1,712,105 1,565,899 3,488,600 1,714,561 1,774,039
Capital Outlay 9,694 0 1,502 0 0 0
Other Financing Sources 40,567 1 19,994 1 22,564 1 0 1 1,139 1 (1,:139)
Variance from Prior Yr.-$ $9,119,350 ($ T'T ,3�20) ($22�2,633) )w777�1,567')
Variance from Prior Yr.-% 86.25% -48.62% -2.20% 1 -5.78%
September 1, 2020 1 of 16 L - 7
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 BINED SALES T - Budget vs. Actuall
u 0f�f�0f�f�
F F
$900F
000
00P0 0
.500pOOO
400pOOO
$300pOOO
200pOOO
:u 00P0 0
Jain Feb Mair Alpir May Ju.uin JW Aug Selp Oct Nov Dec
2020 Budget ®2020 Actu.ua
2020 PIROPEI TY TAX
BUDGET vs. ACTUAL
:lp5 G0FOOO
.500pOOO
$0 N
....
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct Nov IDec
2020 Budget ®2020 Actu.ua
2020 BINED UTILITY TAX
BUDGET vs. ACTUAL
4.S0F OOO
400 OOO
3.50pOOO
250pOOO
200POOO
:u 00P0 0
.50pOOO
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct Nov IDec
2020 Budget ❑2020 Actual
September 1, 2020 2 of 16 L - 8
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 ELECTIRIC UTILITY TAX
BUDGET vs. ACTUAL
200F 000
:u 00P0 0
5 OOO
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct IMov Irma;
❑2020 Budget M 2020 Actu all
2020 WATEIR UTILITY TAX
BUDGET vs. ACTUAL
80P000
70 OOO
60POOO
50pOOO
40pOOO
30 OOO
20 OOO
:10poo0
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct IMov IDec
02020 Budget M 2020 Actu all
2020 WASTEWATEIR UTILITY TAX
BUDGET vs. ACTUAL
120 OO O
100 000
80P000
60POOO
40pOOO
20 000
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct IMov IDec
❑2020 Budget M 2020 Actua-
September 1, 2020 3 of 16 L ' 9
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 SOLID WASTE COLLECTIONSUTILITY
BUDGET vs. ACTUAL
40F 000
F
3. OOO
30 OOO
a. OOO
a0 OOO
u. 000
u 000
OOO
Jan Feb IMar Apr IMay Jun Jell Aug Sep Oct Mov IDec
2020 SOLID WASTE TIRANSFEIR STATION UTILITY TAX
BUDGET vs. ACTUAL
OroF 000
70F OO O
60PO O
..........
5 OOO
..........
40FOOO
30PO O
20PO O
u F000
Jan iFeb IlMar Apr IMay Jun Juull Aug Sep Oct iMov Imes;
2020 TELEPHONE TAX
BUDGET vs. ACTUAL
75pOOO
.........................................................................................................
25pOOO
iFeb IlMar Apr IMay Jun Juull Aug Sep Oct iMov Imes;
September 1, 2020 4 of 16 L - 10
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
III Is IIIIiIII III
ITH
NEW
MOMS
Revenue 253,907 265,328 248,029 492,900 246,570 246,330
Expenditure 533,006 455,383 390,899 1,010,200 410,433 599,767
Net--Revenue less Expend. ( 79, 99) (190,055) (142,870)70) (517,300) (163,863)
Variance from Prior Yr.-$ ($93,326) $89,044 $47,185 $20,993
Variance from Prior Yr.-% 50.24% -31.90% -24.83% -14.69%
Revenue 7,844,374 7,962,750 7,481,483 16,265,100 7,547,458 8,717,642 53.60%
Expenditure 1,408,784 1,421,560 1,308,812 3,051,600 1,411,262 1,640,338
Net--Revenue less Expend. 6,435,590 6,541,190 6,172,671 13,213,500 6,136,196
Variance from Prior Yr.-$ (w$154,7':12) $105,600 (wl'368,519) $36,475
Variance from Prior Yr.-% -2.35% 1.64% -5.63% 0.59%
...1 MIN ..i,Revenue 157,556 170,544 180,506 356,500 178,252 178,248 0
Expenditure 723,826 748,016 689,209 1,425,200 776,874 648,326 45.49%
Net--Revenue less Expend. (566,270) (577,472) (508,,703) (1,068,700) (598 a22)
Variance from Prior Yr.-$ ($9,550) ($11,232) $68,769 $89,919
Variance from Prior Yr.-% 1 1.70% 1.98% -11.91% 1 -17.68%
Revenue 276,368 418,032 396,280 792,400 845,586 (53,186)
Expenditure 369,560 341,836 349,928 892,800 367,008 525,792
Net--Revenue less Expend. (93,192) 76,196 46,352 (100,,400) 478,578
Variance from Prior Yr.-$ ($35,325) $169,388 ($25,844) ($432,226)
Variance from Prior Yr.-% 74.64% -181.76% -39.17% -932.49%
Revenue 317,546 317,705 301,406 787,900 258,621 529,279
Expenditure 2,665,900 2,833,614 2,880,783 6,137,300 3,012,851 3,124,449
Net--Revenue less Expend. (2,348,354) (2,515,909) (2,579,,' 77) (5,349,400) (2,754,230)
Variance from Prior Yr.-$ $202,448 ($167 555) ($63,468) $174,853
Variance from Prior Yr.-% -7.94% 7.13% 2.52% -6.78%
Revenue 50,263 58,044 80,100 69,300 51,281 18,019
Expenditure 1,542,828 1,354,757 1,242,958 2,665,100 1,285,412 1,379,688 51.77%
Net--Revenue less Expend. (1.,,492,565) (1,296,713) (1,162,858) (2,,595,,100) (1,,234,,131)
Variance from Prior Yr.-$ ($223,496) $195,852 $133,855 $71,273
Variance from Prior Yr.-% 18.08% -13.12% -10.32% -6.13%
September 1, 2020 5 of 16 L - 11
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
Revenue 534,716 479,276 501,396 990,800 483,483 507,317 "51.20%.
Expenditure 1,052,689 1,001,289 1,058,562 2,120,400 1,128,559 991,841
Net--Revenue less Expend. (517,,973) (522,013) (557,,166) (1,129,600) (645,076)
Variance from Prior Yr.-$ $257,508 ($4,040) (wl'35,13'"3) $87,910
Variance from Prior Yr.-%1 1 -33.21% 0.78% 6.73% 1 -15.78%
Revenue 415,833 417,308 422,503 862,900 304,467 558,433
Expenditure 1,769,538 1,700,704 1,576,977 3,705,000 1,378,048 2,326,952
Net--Revenue less Expend. (1,353,705) (1,283,396) (1,154,474) (2,84Z,,I00) (1,,07 ,581)
Variance from Prior Yr.-$ ($26,963) $70,309 $128,922 ($80,893)
Variance from Prior Yr.-% 2.03% -5.19% -10.05% 7.01%
Revenue - 396 - - - -
Expenditure 50,582 38,257 34,613 922,900 696,599 226,301
Net--Revenue less Expend. (50,5&z) (37,861) (34,613) (922,,900) (696,599)
Variance from Prior Yr.-$ ($4,37'9) $12,721 $3,248 $661,986
Variance from Prior Yr.-% 10.68% -25.15% -8.58% -1912.54%
Revenue 9,850,563 10,088,987 9,611,703 20,618,000 9,915,718 10,702,282 51.91%
Expenditure 19,692,432 10,118,112 9,895,479 21,930,500 10,467,046 11,463,454
Net--Revenue less Expend. (9,,841.,,869) (29,125) (283,776) (1,312,500) (551,328)
Variance from Prior Yr.-$ ($9,37'3,333) $9,812,744 (wl':254 351) $267,552
Variance from Prior Yr.-% 2024.29% -99.70% 874.34% 1 -94.28%
2020 GENEIRAL FUND I L ENUE
BUDGET vs. ACTUAL
F F
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Jan iFeb IMar Apr IMay Jun lull Aug Sep Oct iMov Imes;
®2020 Budget ❑2020 Act ua
September 1, 2020 6 of 16 L - 12
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 GENEIRAL FUND L PENDITU R IE
BUDGET vs. ACTUAL
2.5OO OOO
F F
2 OOO OOO
F F
:lp500FOOO
Jan IFeb IMar Apr IMay Jun Juull Aug Sep Oct IMov IDec
®2020 Budget ❑2020 Actual
GENEIRAL FUND UNASSIGNED FUND BALANCE AT YEAIR TEND
7pOOOpOOO ................................................................................................................................................................................................................................................................................................................................................................................................................ .............. 4 fro.fro 0%
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20:10 20:11 20:1 2 20:1 3 20:14 20:15 20:1 6 20:1 7 20:1 8 20:1 9 2020
eineira� Fund Unassigned Fund Maince %of Geineira� Fund Expenditures
r
Lodging Tax Fund#101 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 I $Remaining %Remaining
Revenue 165,594 183,187 139,245 707,800 84,320 623,480
Expenditure 581,909 564,826 318,848 926,900 229,268 697,632
Net--Revenue less Expend. (416,315) (381,639) (179,,603) (219,,100) (144,,948)
Variance from Prior Yr.-$ ($400,001)1 $34,676 $202,036 ($ 555)
Variance from Prior Yr.-% 2451.89% -8.33% -52.94% 19.30%
September 1, 2020 7 of 16 L - 13
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
Street Fund#102 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remainingim
Revenue 717,228 745,296 746,069 1,719,600 730,767 988,833
Expenditure 1,123,582 788,434 747,148 1,719,600 658,459 1,061,141
Net--Revenue less Expend. (406,354) (43,138) (1,,079) 0 72,308
Variance from Prior Yr.-$ (wl'5 26,533) $363,216 $42,059 1 (,1'73 337)
Variance from Prior Yr.-%] 1 -438.13% -89.38% -97.50% 1 6801.39%
R.E,E.T I Fund#105 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining;
Revenue 93,328 133,152 94,574 263,100 92,663 170,437
Expenditure 228,852 354,000 84,000 387,900 8,948 378,952
Net--Revenue less Expend. (135,524)24) (220,148) 10,574 (124,800) 83,715
Variance from Prior Yr.-$ (w$187,725) ($85,323) $231,422 1 ($73,141)
Variance from Prior Yr.-%] 1 -359.62% 62.96% -104.79% 1 -691.71%
PenCom Fund#107 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining;
Revenue 1,321,963 1,403,847 1,943,735 3,183,300 1,366,349 1,816,951
Expenditure 1,478,397 1,524,003 1,403,882 3,439,100 1,535,158 1,903,942
Net--Revenue less Expend. (156,434) (120,156) 539,853 (255,,100) (168,,109)
Variance from Prior Yr.-$ $6,724 $36,278 $660,009 $708,662
Variance from Prior Yr.-%] 1 -4.12% -23.19% -549.29% 131.27%
R.E,E.T.II Fund#160 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining;
Revenue 90,213 133,958 95,766 265,400 91,708 173,692,
Expenditure 83,644 82,840 90,000 221,400 81,231 140,1691
Net--Revenue less Expend. 6,569 51,118 5,766 44,000 10,477
Variance from Prior Yr.-$ (w$10,559) $44,549 (,W5,35,2) ($4,7':11)
Variance from Prior Yr.-%] 1 -61.65% 678.17% -88.72% -81.70%
Business Improvement[7is riot 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 17,369 17,711 36,800 8,863 27,937
Expenditure 2,327 1,198 0 0 0
Net--Revenue less Expend. 15,042 16,513 36,800 8,863
Variance from Prior Yr.-$ $0- $15,042 $1,471 $7,650
Variance from Prior Yr.-% NI N/A 9.78% 46.33%
P.A.Housing Fund#172 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 6,626 743,825 5,695 1,152,100 432,848 719,252
Expenditure 0 1,161,456 0 1,165,300 462,833 702,467
Net--Revenue less Expend. 6,626 (417,631) 5,695 (13,200) (29,985)
Variance from Prior Yr.-$ ($63,332) ($423,257') $423,326 $35,680
Variance from Prior Yr.-% 90.54% 6402.91% 101.36% 626.51%
Code Compliance Fund#175 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 I $Remaining %Remaining
Revenue 50,000 1,794 1,000 370 630 M,
Expenditure - 12,000 0 756 (756)
Net--Revenue less Expend. 50,000 (10,206)06) 1,000 (386)
Variance from Prior Yr.-$ $0- $50,000 ($60,206) ($9,320)
Variance from Prior Yr.-% NI N/A -120.41% 96.22%
September 1, 2020 8 of 16 L - 14
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 LODGING TAX IREVENUE
BUDGET vs. ACTUAL
$140,000
$120p000
$100P000
$80P000
$60pOOO
$40pOOO
$20pOOO
$0 IIIIIIIIIIIIIIIIIIIIIillillilillillillilI iiiiiiiiiiiiiiiiiiiiiillillillillillillilI mom
:1 2 3 4 5 6 7 8 9 10 1:1 :12
11111111111112020 Budget a 2020 Actua�
2020 MOT0111 VEHICLE FUEL TAX
BUDGET vs. ACTUAL
$100,000
$80oOOO
$60oOOO
$40oOOO
$20oOOO
$0 Ll
Jain Falb Mair Apir May Jun Rd Aug Sep Oct Nov Dec
0 2020 Budget E 2020 Attu all
IREET I & IREET III
COMBINED ACTUAL IREVENUE
$:lp000p000
$900P000
$800P000
$700pOOO
$600pOOO
$500pOOO
$400pOOO
$300pOOO
$200pOOO
$100P000
$0
20:12 20:13 20:14 20:15 20:16 20:17 20:18 20:19 2020 Budget 2020 YTID
M REET 1 Attu all Revenue 0 REET 2 Attu all Revenue
September 1, 2020 9 of 16 L - 15
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2006 LTGO-Property Acquistion 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 32,627 5,675 7,904 365,700 359,526 6,174
Expenditure 43,445 43,555 43,445 8,700 43,445 (34,7451
Net--Revenue less Expend. (10,818) (37,,880) (35,,541) 357,000 316,081
Variance from Prior Yr. 3) (,Q7',332) $2,339 (w733 i,322)
Variance from Prior Yr.-% 28.21% 250.16% -6.17% 989.34%
2014 LTGO-Solid Waste Landfill 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 173,550 173,602 302,112 604,700 302,150 302,550 a a
Expenditure 171,848 171,850 171,850 598,800 166,750 432,050
Net--Revenue less Expend. 1,702 1,752 130,262 5,900 135,400
Variance from Prior Yr.-$ $128 $50 $128,510 ($5 138)
Variance from Prior Yr.-% 8.13% 2.94% 7335.05%
2015 LTGO-Refunding 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 118,097 117,147 116,258 234,500 117,205 117,295 a a
Expenditure 23,958 21,536 19,075 233,200 16,576 216,624
Net--Revenue less Expend. 0 (54,973) 97,183 1,300 100,629
Variance from Prior Yr.-$ 1 ($93,653) ($54,973)1 $152,1 1 (w'3,446)
Variance from Prior Yr.-% N/A N/A -276.78% -3.55%
Revenue 1,158,246 530,972 540,716 2,059,500 125,796 1,933,704 Will
Expenditure 607,049 1,452,886 44,955 2,101,500 218,240 1,883,260
Net--Revenue less Expend. 551,197 (921,914) 495,761 (42,000) (92,444)
Variance from Prior Yr.-$ (5',1 25,235) ($1,47'3,i 11) $1,417,675 $588,205
Variance from Prior Yr.-% -I8.51% -267.26% -153.78% 118.65%
Milli 1111
Revenue 0 0 2,438,502 1,316,400 305,053 1,011,347
Expenditure 0 0 349,303 2,590,100 382,337 2,207,7630
Net--Revenue less Expend. 0; 0' 2,089,199 (1,273,700) (77,284)
Variance from Prior Yr.-$ $d! - $d $2,089,199 $2,166,483
Variance from Prior Yr.-% N/A' - N/A', N/A 103.70%
pia � �-
Revenue 4,843 5,060 4,525 11,600 4,021 7,579
Expenditure 0 0 0 0 0 0
Net--Revenu e less Expend. 4,843 5,060 4,525 11,600 4,021
Variance from Prior Yr.-$ $1,234 $217 ($535) $504
Variance from Prior Yr.-% 34.19% 4.48% 10.57% 11.14%
September 1, 2020 10 of 16 L - 16
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
ENTERPRISE FUNDS(UTILITY FUNDS)
Electric Utility Fund#401 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 15,014,981 13,746,817 13,861,043 30,274,900 12,938,729 17,336,171
Expenditure 11,234,590 9,264,197 10,368,612 32,423,000 9,014,352 23,408,648 0'
Net--Revenue less Expend. 3,780,391 4,482,620 3,492,431 '2, .48 .9D 3,924,377
Variance from Prior Yr.-$ $1,419,337 $702,229 ($990,.189) E($t1237
6)
Variance from Prior Yr.-% 60.11% I8.58% 22.09% %
2020 ELECTIRIC FUND TOTAL IR L ENUE
BUDGET ET W ACTUAL
4 OOO OOO
F F
3 OOO OOO
F F
2,OOO,OOO
..............................................................
$0 "11h n 04�
Electiriic revenue Budget ❑Electiriic Actual revenue
2020 IR ESIDENTII L. ELECTIRIC IR L ENUE
BUDGET ET W ACTUAL
i .500 000
F F
Jan IFeb IMar Apr IMay Jun juull Aug Sep Oct IMov IDec
®Electrric Residential revenue Budget ❑Electrric Residential Actual revenue
2020 I N D U TIR II L.TIRANSMISSION ELECTIRIC IR L E N U E
BUDGET ET W ACTUAL
300 OOO
..............
200 OOO
100 000
:1 2 3 4 .5 6 7 8 9 10 1:1 :1 2
®lindu.ustirlial Tirainsirnission revenue Budget
September 1, 2020 11 of 16 L - 17
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 ELECTIRIC FUND TOTAL L PENDIT'UIRE
BUDGET vs. ACTUAL
4 OOO OOO
F F
2.5OO OOO
2,OOO,OOO
:1p500,000
Jan IFeb IMar Apr IMay Jun juull Aug Sep Oct IMov IDec
❑Electirlc Budget MElectirlicActual
BUDGET vs. ACTUAL
2 4OO OOO
F F
a,900,000
:1p400,000
400,OOO
Jan FebI IMar Apr May Jun juull Aug Sep Oct IMov.. IDec
[ BPA Purchased Po weir Budget
Water Utility Fund#402 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 3,004,397 3,040,328 3,305,310 9,345,900 5,811,541 3,534,359,
Expenditure 3,015,738 2,868,837 2,752,451 6,804,800 2,849,401 3,955,399
Net--Revenue less Expend. (11,,341) 171,491 552,859 2,541,100 2,962,140
Variance from Prior Yr.-$ ($158,704)j $182,832 1 $381,368 1 ($2,409,281)
Variance from Prior Yr.-% 1 -107.70% -1612.13% 222.38% -435.79%
2020 WATEIR FUND TOTAL IREVENUE
BUDGET vs. ACTUAL
3,OOO,OOO
2,OOO,OOO
$:Ip000p000 ri I 1 11 ri ri n rl 11 11 11 m m 11
Jan IFeb IMar Apr IMay Jun juull Aug Sep Oct IMov IDec
®Water Budget ❑Water Actual
September 1, 2020 12 of 16 L - 18
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
2020 WATEIR IRESIDENTIAL IREVENUE
BUDGET vs. ACTUAL
400,000
300,000
200,000
100,000
Jan IFeb IMar Apr IMay Jun Jull Aug Sep Oct IMev IDec
0 Water Budget M Water Actual
2020 WATEIR COMMEIRCIAL IREVENUE
BUDGET vs. ACTUAL
$200,000
$150,000
$:100P000
$50pOOO t
$0
Jan IFeb IMar Apr IMay Jun Jull Aug Sep Oct IMev IDec
M Water Budget
2020 WATEIR FUND EXPENDITUIRES
BUDGET vs. ACTUAL
:IP200POOO
1POOOP000
800P000
600POOO
400p000
200,000
Jan IFeb IMar Apr IMay Jun Jull Aug Sep Oct IMov IDec
OWateirBudget MWateirActual
Wastewater Utility Fund#403 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 3,414,676 3,520,275 3,551,606 7,170,300 3,438,799 3,731,501 52.04%
Expenditure 2,653,918 2,602,357 2,687,281 7,173,200 2,485,729 4,687,471
Net--Revenue less Expend. 760,758 917,918 864,325 (2,900) 953,070
Variance from Prior Yr.-$ $1,688,071 $157,1601 (�53 593) (�88 7'45)
r Variance1 from Prior Yr. I -182.04% 20.66%
i
September 1, 2020 13 of 16 L - 19
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
Solid Waste Utility Fund#404 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 8,168,946 5,896,570 5,963,957 12,003,800 6,082,958 5,920,842
Expenditure 7,862,471 4,637,385 5,346,043 12,479,800 4,787,283 7,692,517
Net--Revenue less Expend. 306,475 1,259,185 617,914 (476,000) 1,295,675
Variance from Prior Yr.-$ 1 ($2,161,436) $952,710 (1341,2711) ($67'7',7'6;1)
Variance from Prior Yr.-% 1 -87.58% 310.86% -50.93% 1 -109.69%
Stormwater Utility Fund#406 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 1,185,337 1,191,732 1,309,068 2,646,000 1,418,674 1,227,326
Expenditure 667,784 778,987 678,078 2,294,800 704,043 1,590,757
Net--Revenue less Expend. 517,553 412,745 630,990 351,200 714,631
Variance from Prior Yr.-$ 1 $498,781 ($134,333) $218,245 ($83,64.1)
Variance from Prior Yr.-% 1 2657.05% -20.25% 52.88% -13.26%
Medic 1 Utility Fund#409 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 1,291,325 1,365,249 1,553,370 2,896,500 1,684,074 1,212,426
Expenditure 1,260,834 1,214,820 1,385,676 3,115,300 1,576,343 1,538,957 49.40%
Net--Revenue less Expend. 30,491 150,429 167,694 (218,,100) 107,731
Variance from Prior Yr.-$ $22,698 $119,938 $17,265 $59,963
Variance from Prior Yr.-% 1 291.26% 393.36% 11.48% 35.76%
Harbor Clean-up Fund#413 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 389,733 308,389 47,503 2,692,300 625,482 2,066,818
Expenditure 441,163 552,228 102,347 2,624,400 428,991 2,195,409
Net--Revenue less Expend. (51,430) (243,839) (54,,844) 67,900 196,491
Variance from Prior Yr.-$ 1 (w1'133,3:15) (1'192,434) $188,995 1 ($251,335)
Variance from Prior Yr.-% 1 -148.12% 374.12% -77.51% 1 458.27%
Conservation Utility Fund#421 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 479,313 263,187 195,197 479,400 176,170 303,230
Expenditure 485,248 395,081 295,199 614,300 225,754 388,546
Net--Revenue less Expend. (5,935) (131,894) (100,,Iaz) (134,,900) (49,584)
Variance from Prior Yr.-$ 1 ($67 509) ($125,959) $31,892 1 ($50,4.13)
Variance from Prior Yr.-% 1 -109.64% 2122.31% -24.18% 1 50.42%
a a 2 r r r r
Electric Capital Fund#451 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 625,000 1,073,700 16,135 3,300,000 0 3,300,000 0 0 0 M',
Expenditure 161,764 35,757 4,650,000 9,284,800 354,531 8,930,269
Net--Revenue less Expend. 463,236 1,037,943 (4,633,,865) (5,984,,100) (354,531)
Variance from Prior Yr.-$ 071,343) $574,707, (15,6771 808) (14,279,334)
Variance from Prior Yr.-% 1 -67.70% 124.06% -546.45% 92.35%
September 1, 2020 14 of 16 L - 20
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
Water Capital Fund#452 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 0 556,000 562,000 568,000 0 568,000 ro ro ro ro',
Expenditure 0 186,462 152,746 1,788,200 0 1,788,200
Net--Revenue less Expend. 0 369,538 409,254 (1,220,200)0,,' 00) 0
Variance from Prior Yr.-$ (�1,.1381655) $369,538 $39,716 $409,254
Variance from Prior Yr.-% -100.00% #DIV/0! 10.75% N/A
Wastewater Capital Fund#453 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 0 745,000 93,646 803,500 0 803,500 ro ro ro ro',
Expenditure 116,354 302,791 783,500 2,772,300 87,663 2,684,637
Net--Revenue less Expend. (1.1 54) 442,209 (689,,35 ) (1,,968,,800) (87, 63)
Variance from Prior Yr.-$ ($604,17'2) $558,563 1,15I2,163) 1 (w$602,15:1)
Variance from Prior Yr.-%] 1 -123.85% -480.05% -256.00% 87.29%
Solid Waste Capital Fund#454 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 626,762 544,960 619,382 1,713,300 623,513 1,089,787
Expenditure 295,217 285,656 463,111 1,885,600 404,951 1,480,649
Net--Revenue less Expend. 331,545 259,304 156,271 (1."7 ,,' 00) 218,562
Variance from Prior Yr.-$ 1 $1,873,080 ($7''7,241) 103,033) 1 ($6Z 25:1)
Variance from Prior Yr.-%] 1 -121.51% -21.79% -39.73% 1 -39.86%
Stormwater Capital Fund#456 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 0 400,000 400,000 400,000 0 400,000 ro ro ro ro',
Expenditure 0 0 6,826 665,000 0 665,000
Net--Revenue less Expend. 0 400,000 393,174 (265,000) 0
Variance from Prior Yr.-$ (w$257,100) $400,000 (w$'6,826) $393,174
Variance from Prior Yr.-%] 1 -100.00% #DIV/0!1 -1.71% 100.00%
CSO Capital Fund#463 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 1,135,944 1,162,081 1,172,442 2,331,900 1,149,128 1,182,772 50.72%
Expenditure 1,308,082 968,977 570,145 2,484,300 1,372,060 1,112,240 44.77%
Net--Revenue less Expend. (172,138)8) 193,104 602,297 (152,400) (222,932)
Variance from Prior Yr.-$ 1 $2,005,492 $365,242 $409,193 $825,229
Variance from Prior Yr.-%] 1 -92.10% -212.18% 211.90% 137.01%
m w m HIV
Equipment Services Fund#501 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 932,174 940,617 973,789 1,748,800 878,986 869,814
Expenditure 715,146 760,628 471,891 2,683,200 481,127 2,202,073
Net--Revenue less Expend. 217,028 179,989 501,898 (934,400) 397,859
Variance from Prior Yr.-$ 1 ($I2:1I2,1I20) ($37,039)1 $321, 1 $104,039
Variance from Prior Yr.-%] 1 -49.43% -17.07% 1 20.73%
September 1, 2020 15 of 16 L - 21
CITY of PORT ANGELES
Q2-2020 Budget Status Report - Data & Graph Attachment
Information Technology Fund#502 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 1,470,446 996,140 933,949 2,259,000 1,129,874 1,129,126
Expenditure 1,346,407 609,852 612,768 2,342,200 638,670 1,703,530
Net--Revenue less Expend. 124,039 386,288 321,181 (83,200) 491,204
Variance from Prior Yr.-$ 1 ($201,591)1 $262,249 1 (,,67 107) 1 ($1 7'0,027)
Variance from Prior Yr.-% -61.91% 211.42% -16.85% 1 -52.94%
Self-Insurance Fund#503 6/30/2017 ', 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 2,716,033 2,485,808 2,831,889 5,952,500 2,484,466 3,468,034
Expenditure 2,745,568 3,123,831 3,116,628 5,952,500 2,901,426 3,051,074
Net--Revenue less Expend. (25,535) (5' 3,az3) (284,,739) 0 (416,,960)
Variance from Prior Yr.-$ 1 $658,874 1 ($608,488) $353,284 1 $132,221
Variance from Prior Yr.-%] 1 -95.71% 2060.23% -55.37% -46.44%
Cemetery Endowment Fund#601 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 2,111 3,113 3,832 6,100 3,859 2,241
Expenditure - - - - -
Net--Revenue less Expend. 2,111 3,113 3,832 6,100 3,859
Variance from Prior Yr.-$ $163 $1,002 $719 1 ($27')
Variance from Prior Yr.-% 8.37% 47.47% 23.10% 1 -0.70%
Firemen's Pension Fund#602 6/30/2017 6/30/2018 6/30/2019 2020 Budget 6/30/2020 $Remaining %Remaining
Revenue 47,476 22,570 55,444 15,000 0 15,000 0 0 0 M',
Expenditure 75,379 80,710 76,720 87,800 28,153 59,647
Net--Revenue less Expend. (27,903) ( 3,140) (21,276) (72,,800) (28,153)
Variance from Prior Yr.-$ 1 ($20,469) (w$30,237) $36,864 1 $6,877
Variance from Prior Yr.-% 1 275.34% 108.36% -63.41% -32.32%
September 1, 2020 16 of 16 L - 22
Sherry Curran
From: Teri Vanzant <terivanzant@ymail.com>
Sent: Monday, August 31, 2020 9:01 AM
To: City Council
Cc: Martha Cunningham
Subject: An enlightening article
**� X`TVAN" 1!I IL*
.,
Cullturall Suicide Is Paunlless -Amer
ican Greatness
-----------------------------------------------------------------------------
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if you have any interest in what the vast majority of us are feeling and seeing, please read.
Teri Vanzant
1
Sherry Curran
From: Susan Rodman <for_always143@yahoo.com>
Sent: Tuesday, September 1, 2020 1:59 PM
To: City Council
Subject: Don't change the PSAB
***EXTERNAL EMAIL***
City Council Members:
It has been brought to my attention that there has been the discussion to change the PSAB, as well as to strike PAMC
2.26.020(G) (relating to active case defendants or convicted priors serving on counsel) and PAMC 2.26.050(B) (relating to
police oversight).
I do not support any change to the PSAB, nor to the municipal codes that have served this town for 130 years. In a time
when there is much unrest throughout the nation, we need stability and trustworthiness from those we elect.
Since Council members are tasked with representing the interests of their constituents, I ask that this body task
themselves with transparency of action, where they seek to hear the whole voice of their constituents when attempting
to change the foundations.
Furthermore, in the case of Carolyn Wilcox promoting her petition to the board, Lindsey Shromen Wawrin needs to
recuse himself from voting.
Thank you for your time.
Susan
Sent from my iPhone
i
Sherry Curran
From: Kari Martinez-Bailey
Sent: Monday, August 31, 2020 10:40 AM
To: Nathan West
Cc: Ken Dubuc; Brian Smith
Subject: FW: No Changes to the PA Public Safety advisory board or to the municipal code
fyi
From: Eva Sandvik<evasandvikl@gmail.com>
Sent: Monday, August 31, 2020 10:27 AM
To: City Council <Council@cityofpa.us>
Subject: No Changes to the PA Public Safety advisory board or to the municipal code
Dear City council,
I respectfully ask that you disregard the petition put forth by Carolyn Wilcox that proposes to make changes to the
Public Safety advisory board. Further, it should go without saying (but apparently does not so I will say it)that any
signatures belonging to people who do not reside in Clallam County should be completely disregarded from this and
future initiatives put before the council. Additionally, as the spouse of Carolyn Wilcox, Councilman Schromen-Wawrin is
cannot be impartial to this matter and should not vote on any changes that are proposed by this petition.
I do not support engaging a Seattle based law firm to undertake an update to the Port Angeles municipal code. If a
change or reevaluation is to be made, I support engaging a local law firm to undertake this. I should not have to state
this, but I do not support any law firm linked to any current city council person(s) (looking at YOU again Councilman
Schromen-Wawrin) to undertake this evaluation.
Seriously, I can't even believe that I have to make statements like this--they should be obvious to anyone who is serving
the public with a clear mind and heart.
I would appreciate the council getting behind the PAPD and doing something to stop the people who sleep, camp,
urinate and defecate in public in Port Angeles. Illegal campers are now a regular sight on the ODT. I believe our current
codes make it very clear that this is illegal, besides being unhygienic, and dangerous. Our Dream Playground (Ericsson
Playfield) is littered with needles and trash from homeless, addicts and derelicts drinking, using drugs and defecating in
and around this playground. It is unacceptable that this park is only looked after by laypeople who simply want
their children to have a SAFE, CLEAN place to play. This park used to and should be a neighborhood treasure! You
should be ashamed that your lack of leadership, and constant virtue signaling--such as passing a "compassion charter"
instead of devoting the time and resources to maintain what little we have--have led us to this point.
I have lived in Clallam County for only 4 years and in that time the City of Port Angeles has gone from a city with
promise to a dirty, run-down little Aberdeen.
I blame YOU, city council. Stop trying to save the world and SAVE PORT ANGELES.
Sincerely,
Eva Sandvik
Clallam County Resident
i
P.S. We are well aware and you should be too,that Ms. Wilcox has filed false police reports indicating that items have
been stolen from abandoned and cleaned up homeless camps. I would appreciate the council speaking up to indicate
this behaviour is not acceptable.
2
Sherry Curran
From: THERESE STOKAN <hermanabaheda@aol.com>
Sent: Tuesday, September 1, 2020 3:03 AM
To: City Council
Subject: Fwd: Public Comment - September 1, 2020
Attachments: Public Comment- for Port Angeles City Council Meeting September 1, 2020.rtf
XPEI�iZ �1!IIL*
My name is Therese Stokan. I am resident of Neah Bay and I work in Port Angeles.
I really want to thank the Port Angeles City Council for all your effort in looking at the issues of racism and
homelessness, and how they relate to the composition of the Port Angeles Public Safety Board.
Over the years, I have heard some very disheartening accounts about how some of our residents, who
are struggling with addictions, mental illness or homelessness, have been treated by police officers, in
conjunction with a local vigilante group. Fortunately, we also have some really wonderful members of our
police force.
I want to tell you what I witnessed a month ago, on the northern part of Lincoln Street. I had pulled my car
off to check some messages on my phone. I was facing south, toward the mountains, enjoying a
beautiful summer evening. Suddenly I became aware that a police car was parked very close to me, with
their car lights flashing, blocking the traffic from coming to that end of Lincoln Street.
I looked out my back window and in the middle of street was a woman lying down, with two police officers
approaching her. I got my face mask and disposable gloves on, as fast as I could, switched my phone
into video mode, and went darting to the scene. If anything bad was going to happen, I was going to catch
it on video, and also, I would offer medical help, if needed.
I have to tell you how grateful I was to see the kindness, compassion and patience that those two Port
Angeles Police Officers showed, assisting this woman, who apparently had mental health issues. They
walked her back to the sidewalk, and were able to re-open the street again.
The other reason that I wanted to tell you about this experience, was to ask these questions:
Did you wonder what race or culture that woman was? If you are a person of color, that probably would
have crossed your mind.
1
If I had told that the woman was white, would it have crossed your mind that she may or may not have
been treated the same if she was a person of color?
If it had been a brown or black male, would it have crossed your mind that he may or may not have been
treated the same?
I don't want to minimize the kindness and compassion that I witnessed by these very fine officers, but
these are important questions. I think this exemplies why we need diversity on the Public Safety Advisory
Board. Diversity broadens our perspective and will help to promote a more peaceful and just community.
If you are being pressured to delay taking action, we are asking you to have the courage to be the kind of
leaders that we need you to be. We need these changes now; in fact, we needed these changes many
years ago.
***Please support all of the points, proposed by the Petition; each point has been carefully considered; each point is
important!
***We do not want to wait for a new Board.
***We do not want to wait for a new year.
***Also, please incorporate language that directs the Police Chief to lead future discussions of civilian oversight with
both City Council and the Public Safety Advisory Board.
Thank you for listening.
Therese Stokan, D.O.
Neah Bay, WA
(360)640-0695
(Best for texting)
2
Sherry Curran
From: Sherry Curran
Sent: Friday, August 28, 2020 10:49 AM
To: City Council
Cc: Nathan West
Subject: Letter to Council
Attachments: Letter to Council PA Police Dept.pdf
Dear Council,
Attached is a letter addressed to the City Council regarding the Port Angeles Police Department.
Thanks,
Sherry
jkerr� Curran
Administrative Assistant Deputy Clerk
City Manager's Office
City of Port Angeles
360.417.4500
va✓va✓v✓.c::iityof[ ti
..............................................................................................
i
1
Sherry Curran
From: Barbara Gapper <thegapp@msn.com>
Sent: Monday, August 31, 2020 10:52 AM
To: City Council
Subject: Meeting 9/1/20-Public Safety Advisory Board - Do Not Change!
**"'� X`TERN
Dear Council members,
My main message to city council is that I do not want the Public Safety Advisory Board changed. The
municipal code behind it has served Port Angeles well for 130 years. Don't change it!
These are trying times in our country and state. Emotions are running very high in peoples minds. I
believe a change like this would need more in depth discussion and thought, rather than a gut
reaction to a petition and making this change immediately.
Thank you for your time.
Barbara J. Gapper
Port Angeles, WA
Sent from Mail for Windows 10
i
From: Nana
To: cuty CounciiV
Subject: Tuesday City Council
Date: Tuesday,September 1,2020 10:53:08 AM
***EXTERNAL EMAIL***
Dear Council Members:
At a previous council meeting you allowed Carolyn Wilcox to present a petition that asked for two additional
members to the Public Safety Advisory Committee. In doing so Councilman Lindsey Schromen-Wawrin voted on
the motion to send the petition to staff.Mr Wawrin should have recused himself,as it was his wife's petition.
Clearly a conflict of interest if not a violation of ethics.Has the council looked at an ethics violation?
Ms Wilcox asks for two new positions on the Public Safety Advisory Committee,(more doesn't make it better.) If
people of color wanted to be on the committee they would have applied at the application opening. To insinuate to
the public and council that there is something wrong in our community is an atrocity. It undermines our Police and
Fire Department. "If it's not broke,don't fix it"
Nancy L. Sievers
City Resident
803 West 9th
Port Angeles
Sent from my iPhone
Sherry Curran
From: Susan Rodman via Change.org <change@e.change.org>
Sent: Thursday, August 27, 2020 7:39 AM
To: City Council
Subject: New petition to you: Uphold Current Port Angeles Safety Advisory Board Code- No Seattle Here!!!
XPEI�iZ �1!IIL*
P o 1-4LAngeles City Council: you've been
listed as a decision maker
Susan Rodman started a petition on Change.org and listed you as a
decision maker. Learn more about Susan Rodman's petition and
how you can respond:
Lj
Su.usai a IlRodir ai a lis Ipefl of uui g Il:IIoirt ge�u lees Clity Cu u.ui c ll
Uphold Current Port Angeles Safety Advisory
Board e- No SeattleereM
The Port Angeles Advisory Board- community members who
"serve as a liaison between the Police and Fire Departments
and the community" have done a stellar job at a time when
large cities like Seattle and Portland are rife with rioting,...
F°III A""'III"" Y 0 u C A I 1)
1. View the petition: Learn about the Detition and Is su orters.
You will receive updates as new supporters sign the petition so you
can see who is signing and why.
2. Respond to the petition: Post_a_res aI �.to let the petition
__ __
supporters know you're listening, say whether you agree with their
call to action, or ask them for more information.
3. Continue the dialogue: Read the comments posted by petition
supporters and continue the dialogue so that others can see you're
an engaged leader who is willing to participate in open discussion.
IIF°III A I GIII 0III.G III'0 III. II)III C III S III 0 I III A III III III.
On Change.org, decision makers like you connect directly with
people around the world to resolve issues. .Learn imore.
C..Ihis notification was sent to Ca. Lair)6ill f 6ity f1f ' .,US, theaddiress Ilisted
as the decision irirta ker.
E.IC a.t;n ...l22ll�c y
We'd Iluuve to Ihear firoirn yoW.Contact us flhirou.ugthi our Ilmuellp c;eiuteir,
U,iairuge,oirgt 548Market Cat #,,299Ct3, Saini II �iruu,u u:n�u, CAA 94104 5401, USA
2
Sherry Curran
From: Eva Sandvik <evasandvik1 @gmail.com>
Sent: Monday, August 31, 2020 10:27 AM
To: City Council
Subject: No Changes to the PA Public Safety advisory board or to the municipal code
" 'TX`TEI�i Z �1!IIL
Dear,
City council,
I respectfully ask that you disregard the petition put forth by Carolyn Wilcox that proposes to make changes to the
Public Safety advisory board. Further, it should go without saying (but apparently does not so I will say it)that any
signatures belonging to people who do not reside in Clallam County should be completely disregarded from this and
future initiatives put before the council. Additionally, as the spouse of Carolyn Wilcox, Councilman Schromen-Wawrin is
cannot be impartial to this matter and should not vote on any changes that are proposed by this petition.
I do not support engaging a Seattle based law firm to undertake an update to the Port Angeles municipal code. If a
change or reevaluation is to be made, I support engaging a local law firm to undertake this. I should not have to state
this, but I do not support any law firm linked to any current city council person(s) (looking at YOU again Councilman
Schromen-Wawrin) to undertake this evaluation.
Seriously, I can't even believe that I have to make statements like this--they should be obvious to anyone who is serving
the public with a clear mind and heart.
I would appreciate the council getting behind the PAPD and doing something to stop the people who sleep, camp,
urinate and defecate in public in Port Angeles. Illegal campers are now a regular sight on the ODT. I believe our current
codes make it very clear that this is illegal, besides being unhygienic, and dangerous. Our Dream Playground (Ericsson
Playfield) is littered with needles and trash from homeless, addicts and derelicts drinking, using drugs and defecating in
and around this playground. It is unacceptable that this park is only looked after by laypeople who simply want
their children to have a SAFE, CLEAN place to play. This park used to and should be a neighborhood treasure! You
should be ashamed that your lack of leadership, and constant virtue signaling--such as passing a "compassion charter"
instead of devoting the time and resources to maintain what little we have--have led us to this point.
I have lived in Clallam County for only 4 years and in that time the City of Port Angeles has gone from a city with
promise to a dirty, run-down little Aberdeen.
I blame YOU, city council. Stop trying to save the world and SAVE PORT ANGELES.
Sincerely,
Eva Sandvik
Clallam County Resident
P.S. We are well aware and you should be too,that Ms. Wilcox has filed false police reports indicating that items have
been stolen from abandoned and cleaned up homeless camps. I would appreciate the council speaking up to indicate
this behaviour is not acceptable.
i
Sherry Curran
From: Betsy Robins <betsyrobins114@gmail.com>
Sent: Tuesday, September 1, 2020 2:35 PM
To: City Council
Subject: Peaceful protests
***EXTERNAL EMAIL***
What are the rules about public gatherings? Has there been discussion about creating rules about protest gatherings.
For example, I would like the city to establish a rule against firearms at a protest.
Thank you,
Betsy Robins
114 N Peabody St
Port Angeles, WA 98362
Sent from my iPad
i
From: cH stll w vec b Ile.com
To: cuty CounciiV
Subject: Petition from Carolyn Wilcox
Date: Tuesday,September 1,2020 10:28:34 AM
***EXTERNAL EMAIL***
Dear Council Members,
The Petition being presented tonight by Carolyn Wilcox is asking for two new positions on the Public Safety
Advisory Committee. "Two seats for diversity." What a wonderful ideal You would think if the community was
so up tight about diversity you people of color would have applied when the positions were open.To make such a
big deal of this matter is such a waste of Council time. I hope you get your two new diverse city residents and I
hope no change comes of it and"they are city residents."
I also find it atrocious that you allowed Ms Wilcox to publicly call out two citizens of Port Angeles who volunteer
their time and money to clean up human feces,needles,garbage and rotten food from our creeks,yards and
encampments. To be called a vigilante in public for doing a public service,is your bad. You might wonder what it's
going to cost the city to clean this up now?I'm sure you've lost this effort. Maybe Ms Wilcox will volunteer.
Danetta J Rutten
Community Resident
723 E 6th
Port Angeles,Wa
Sherry Curran
From: dasha@wavecable.com
Sent: Tuesday, September 1, 2020 10:28 AM
To: City Council
Subject: Petition from Carolyn Wilcox
***EXTERNAL EMAIL***
Dear Council Members,
The Petition being presented tonight by Carolyn Wilcox is asking for two new positions on the Public Safety Advisory
Committee. "Two seats for diversity." What a wonderful idea! You would think if the community was so up tight about
diversity you people of color would have applied when the positions were open.To make such a big deal of this matter is
such a waste of Council time. I hope you get your two new diverse city residents and I hope no change comes of it and
"they are city residents. "
I also find it atrocious that you allowed Ms Wilcox to publicly call out two citizens of Port Angeles who volunteer their
time and money to clean up human feces, needles, garbage and rotten food from our creeks, yards and encampments.
To be called a vigilante in public for doing a public service, is your bad. You might wonder what it's going to cost the city
to clean this up now? I'm sure you've lost this effort. Maybe Ms Wilcox will volunteer.
Danetta J Rutten
Community Resident
723 E 6th
Port Angeles,Wa
1
Sherry Curran
From: Christina Cunningham <ceclunningham2@gmail.com>
Sent: Monday, August 31, 2020 1:54 PM
To: City Council
Subject: Port Angeles Public Safety Advisory Board Recommended Actions
" 'TX`TEINiZ �1!IIL
My name is Christina Cunningham, and I am a resident of Sequim, but I come in to PA to shop, conduct business at the
Building Department, dine, etc .Thank you for advising adoption of some of the measures outlined in the Public Safety
petition titled Diversify the all-white Port Angeles Public Safety Advisory Board: https;J c_ha_my ublicsafety
I also encourage you to:
1) add two enrolled tribal members
2) add TWO (rather than one) members who (1) experiences or has experienced homelessness, substance abuse, or
both or(2) works in a supportive role with these groups
3) CURRENT(not just future) board members shall not also be city staff
4) CURRENT(not just future) board members will adhere to term limits
Please add TWO members who (1) experience or have experienced homelessness, substance abuse, or both or(2) works
in a supportive role with these groups. This is an important change because the city municipal code requires at least two
members of the current public safety advisory board to be owners or managers of businesses located within the
city. Two people can better support each other in positive social change. This argument led to a proposed addition of
TWO enrolled tribal members during the August 4 city council discussion.
Please strike the word "future" from the language of the adopted changes. Please do not wait to enact change with a
future board, which was part of the motion made at the August 4 city council meeting concerning the petition. These
are common sense policies that will help to ensure that the Public Safety Advisory Board represents our whole
community in the advise it gives to city staff and the council. We need this change now. We do not want to wait for a
new board and we do not want to wait until next year.
Lastly, please incorporate language that directs the Police Chief to lead future discussions of civilian oversight with both
city council and the public safety advisory board."
Thank you on behalf of those people who find themselves without the security of having a stable home to be safe in,
especially during these trying times; and for those of us who don't know what to do to help those in our community who
1
suffer but wish them well.
Christina Cunningham
2
From: Sherry,Cirran
To: SMrEY Cirrao.
Subject: FW: Public Safety Advisory Board
Date: Tuesday,September 1,2020 3:52:23 PM
From: r:!rr: ri7r:r 4 c � ( :: wi7.c:� it <a.b ri� a.r c � ( :: wi7.c:� ir>
...................................(.............. ................................ ...................................(.............. ...............................
Sent:Tuesday, September 1, 2020 10:11 AM
To: Kari Martinez-Bailey<.<.!::.. ._..!..'. .`:-.!. Y. ,f;:rr:...1 r>
Subject: RE: Public Safety Advisory Board
It is in the first paragraph on the Agenda Packet online. It is just the email address for the council,
but when I sent it, I got an error message so I don't know if it went through that way. I then copied
the email address and sent it as a regular email from outlook. Hope this helps.
Alan
From: Kari Martinez-Bailey<.I<.,cn,.��.r;�J.l,.�'..a, )..c:.Jt,y. ,f;:rr:�.i..i r>
Sent:Tuesday, September 01, 2020 10:07 AM
To: _�..� a..r:V:7�.a.r:.d.�)...Ql.(.
Cc: Kate Dexter<.<.:.'. t.:, .tc .`:-.�.t.�::rr:)j_. r>; Sherry Curran <`.c.::.!.j.r:.r:.s�.V:7�.(t.:-.!.1.y .:rr:)...1 r>
Subject: FW: Public Safety Advisory Board
Hello Alan,
We have received your comments and will make them a part of the record.
What link were you trying to use to submit your comments as there has not been one made
available. We have several options for public comment, but a link is not one of them. Please let me
know link you are referring to and I will see what I can do to eliminate any future confusion.
Thank you!
Kari
Xari Martinez-BaiCey
City Clerk
City Manager's Office
(p)360-417-4634 1 (f)360-417-4509
City of Port Angeles
321 East Fifth Street
Port Angeles,WA 98362
From:
Sent:Tuesday, September l, 20209:58AM
To: City Council
Subject: Public Safety Advisory Board
Here are my comments as submitted on July 29"' and | wish to have them made part of the record of
the Council meeting this evening Sept. 1st, 2020. Thank you. | also submitted them on the link on
Meetings and Agendas, but when I sent it I got an error message so I am sending it this way as well
to be sure you have my comments for the record.
DATE:July 29, 2U2U
TO: Brian Smith, Ken Dubuc & City Council
FROM: Alan Barnard, PSAB Chairman
SUBJECT: My Perspective onthe PSAB
Here are some thoughts | want to pass along having to do with my take on the overall approach of
the PSAB and our conduct over the last at least lS years that | have been involved:
"We exist to provide a sounding board for the Police Chief and Fire Chief. VVe both receive updates
on current happenings in your departments and provide feedback toyou. VVe are continually
educated on police and fire matters to understand your challenges and planning. VVe advise only
and in no way have oversight or management responsibility with your departments. We do not and
have never micromana8ed in any way. We provide feedback when solicited by you both and ask
questions and provide comments as part of understanding the issues. VVedo not take upcauses
independent of those presented by you and do not get involved in political or activist agendas as
that is beyond our mandate. We are not an "action" group or "investigative" group but rather
liaison group to provide feedback from the citizen perspective. We serve in support of police and
fire to assist in providing transparency and openness through our public meetings.This ensures that
it cannot be said that the departments operate behind the scenes and outside of public scrutiny, due
primarily to the candid sharing of public safety issues and feedback from the Board to assist you in
determining your planning and evolution of your departments. VVe exist to help public safety in
these regards through the positive and candid exchange of information and ideas.
In conclusion, if the Port Angeles City Council wants to expand or alter our basic mandate for
conduct as a Public Safety Advisory Board, that is certainly their responsibility to do so. The
members will then operate under whatever mandate and guidelines the Council establishes as we
have since it's inception. |tis and always has been strictly and "advisom^ board with no power to
regulate or manage the departments. | think it's current construct is helpful, fulfills the intended
purposes and provides a valuable and timely function to both departments. | have been proud to
serve the City on the board for over 15 years and to support what I believe are well run and effective
Police and Fire Departments."
Alan Barnard
Chairman
Public Safety Advisory Board
NOTICE: This email and any attachments may be subject to disclosure as a public record
under the Public Records Act, RCW Chapter 42.56
From: Pamela Blakeman
To: cu&CounciiV
Subject: PSAB comment
Date: Tuesday,September 1,2020 10:47:49 AM
I am concerned the Wilcox petition does little to address safety in our community and a lot to
sow distrust and discouragement between us. It is a false premise that white people are unable
to emphasize or understand the valid concerns of any person or group.It is false to associate
our professional and forward-thinking police department with tragic deaths that are occurring
around the country involving law enforcement elsewhere.These falsehoods build distrust in
our community that is based on falsehoods. This discourages professional police and frightens
their families. I question why the PSAB was targeted for diversity and not all advisory
committees. I find the diversity the petition seeks is a very narrow definition of diversity. How
ironic that we happen to have an all white City council. I suggest the council look for
ways that bring inclusion and not division and chaos into our town.Truth is our police
department is ahead of the game in dealing with homeless and addicts in our town. Truth is a
slow but definite growth in positive relationships with the tribe has been happening in our
town. The town is enjoying the artwork that has been being displayed downtown. There's great
enthusiasm for the upcoming tribal hotel. We've enjoyed and appreciated the canoe journeys
and so many more events. We would love to see a tribe member run for City council - it was
great to see Cody Bankston run for office. We are figuring out how to include one another
through natural healthy relationships. That is the truth of what I have seen over the decades I
have lived here.Wilcox addition to her petition sites no justice no peace. I can just see the fist
shaking in the air as that is the rage of the crowds in the riots we see. Division. Anger. Not the
way to go. Thank you. Pam Blakeman
Get Qutloo�c for Android
Sherry Curran
From: Pamela Blakeman <pamelablakeman@hotmail.com>
Sent: Tuesday, September 1, 2020 10:48 AM
To: City Council
Subject: PSAB comment
Z I EI iAL,A IL
I am concerned the Wilcox petition does little to address safety in our community and a lot to sow distrust and
discouragement between us. It is a false premise that white people are unable to emphasize or understand the valid
concerns of any person or group.lt is false to associate our professional and forward-thinking police department with
tragic deaths that are occurring around the country involving law enforcement elsewhere.These falsehoods build
distrust in our community that is based on falsehoods.This discourages professional police and frightens their families. I
question why the PSAB was targeted for diversity and not all advisory committees. I find the diversity the petition seeks
is a very narrow definition of diversity. How ironic that we happen to have an all white City council. I suggest the
council look for ways that bring inclusion and not division and chaos into our town.Truth is our police department is
ahead of the game in dealing with homeless and addicts in our town.Truth is a slow but definite growth in positive
relationships with the tribe has been happening in our town. The town is enjoying the artwork that has been being
displayed downtown.There's great enthusiasm for the upcoming tribal hotel. We've enjoyed and appreciated the canoe
journeys and so many more events. We would love to see a tribe member run for City council -it was great to see Cody
Bankston run for office. We are figuring out how to include one another through natural healthy relationships.That is
the truth of what I have seen over the decades I have lived here.Wilcox addition to her petition sites no justice no peace.
I can just see the fist shaking in the air as that is the rage of the crowds in the riots we see. Division.Anger. Not the way
to go. Thank you. Pam Blakeman
Get Gutlook for Android
i
From: Marsha Mag_gire
To: cuty CounciiV
Subject: Thank you,PA City Council!
Date: Tuesday,September 1,2020 12:49:55 PM
My name is Marsha Maguire, and although I am not a City of Port Angeles
resident, I do live in Clallam County, between PA and Sequim. I spend quite a bit
of time visiting friends, shopping, and attending events in both cities. I have seen
racism, misogyny, and verbal attacks on people who are poor, without shelter, or
fighting addiction or mental illness. The ugliness won't go away until we begin
talking and working on these issues with one another.
I want to thank Chief Smith and the City of Port Angeles for emphasizing
diversity by actively recruiting tribal members, women, and social workers as
commissioned police officers and co-responders. I want to further thank the City
Council for recognizing Juneteenth and Indigenous People's Day. I look forward
to the discussion of changes to the Public Safety Advisory board that includes
adding two enrolled tribal members, ideally adding two members who work with
people who have experienced homelessness or substance use, adding a 12-year
term limit, and excluding City of Port Angeles staff. These are common sense
policies that will help to ensure that the Public Safety Advisory Board represents
our whole community in the advice it gives to city staff and the council.
Thank you.
Marsha Maguire
57 Territory Rd.
Sequim, WA 98382
mmaguireb3�7 gmail.corn
From: Messiineo
To: Cuty CounciiV
Subject: Public Comment September 1,2020
Date: Tuesday,September 1,2020 3:31:10 PM
iAL MJ,
My name is Melissa Messineo, I am a resident of Port Angeles and just wanted to share my
appreciation that the council moved to recognize Juneteenth and Indigenous People's Day. It
is a step in the right direction but by no means the last step we will have to take if we are to
make Port Angeles into an inclusive and accepting city for all people. Diversity is what fuels
meaningful conversations and allows a culture to grow and evolve. I see the proposed changes
to the Public Safety Advisory Board (adding two enrolled tribal members and adding two
members who have either experienced homelessness/substance use or have worked with
people experiencing homelessness/substance abuse) as another way to help lift up voices that
otherwise are silenced all too often. These people are members of our community and their
opinions should be valued and considered in the important matters that fall under the
jurisdiction of the Public Safety Advisory Board.
There are people in this community who see no issues with the current state of the Public
Safety Advisory Board, and perhaps that is because the current board accurately represents
them-their ethnicity, background, and beliefs. But there are others who also deserve
representation on the city's boards and commissions, and it is up to the city to prioritize this
diversity.
Thank you for your time.
Melissa Messineo
From: �e1sy f oUns,
To: cuty CounciiV
Subject: Safety Advisory board
Date: Tuesday,September 1,2020 10:32:55 AM
I want to thank Chief Smith and the city of Port Angeles for emphasizing diversity by actively
recruiting tribal members,women,and social workers as commissioned police officers and co-
responders.
I am thankful that we have law enforcement leadership in this community that also seeks to recruit
and continue to train officers to use empathy and brain science among their protocols to protect all
citizens.
I want to further thank the city council for recognizing Juneteenth and
Indigenous People's Day.
I believe we are on the right track.
Thank you,
Betsy Robins
114 N Peabody St
Port Angeles,WA 98362
From: Susan Rodman
To: Cu&Councii VmmmA
Subject: Don't change the PSAB
Date: Tuesday,September 1,2020 2:01:28 PM
***EXTERNAL EMAIL***
City Council Members:
It has been brought to my attention that there has been the discussion to change the PSAB,as well as to strike
PAMC 2.26.020(G)(relating to active case defendants or convicted priors serving on counsel)and PAMC
2.26.050(B)(relating to police oversight).
I do not support any change to the PSAB,nor to the municipal codes that have served this town for 130 years.In a
time when there is much unrest throughout the nation,we need stability and trustworthiness from those we elect.
Since Council members are tasked with representing the interests of their constituents,I ask that this body task
themselves with transparency of action,where they seek to hear the whole voice of their constituents when
attempting to change the foundations.
Furthermore,in the case of Carolyn Wilcox promoting her petition to the board,Lindsey Shromen Wawrin needs to
recuse himself from voting.
Thank you for your time.
Susan
Sent from my iPhone
From: KIM VV:fJI_ILOUGHBY
To: cu&CounciiV
Subject: Sept 1, 2020 meeting
Date: Tuesday,September 1,2020 2:56:07 PM
***EXTERNAL EMAIL***
We do NOT want to defiund,or in any way change the police in our community. They are doing the job we have
asked for 130 years with integrity and honor,including ALL the citizens they protect.
The idea of defending our police is crazy. They are the only ones standing between us and the radicals who incite
violence to get their way. Who instill fear into law-abiding citizens to get their way. It makes no sense to eliminate
those who put their lives on the line DAILY to keep the public SAFE.
Of course there are,as in ALL aspects of life,some bad apples. Those are few! And there will ALWAYS BE
EXCEPTIONS TO THE RULE. We deal with them in the process as we come across them. But we don't take
away the safety and freedoms of law-abiding,tax paying citizens for those who deem it necessary to ruin our towns,
cities and states. Its BACKWARD! Its amazing that people are falling for this BY It makes NO SENSE to take
away the law enforcement. Why have laws to begin with777
Our country has grown and learned over the years. We continue to advance equality for all. Its NEVER going to be
PERFECT. But its ALWAYS moving forward. This defend action puts us all in harms way. The fastest way to
civil war is to eliminate the police. We the people will be forced to take our safety into our own hands. And that
will be far more dangerous for everyone. People will not stand for this major undermining of our freedoms and
safety.
I'm disgusted that this is happening.
Concerned citizen
Kim Willoughby
Resident in the city limits of Port Angeles
Sent from my iPad
Sherry Curran
From: Sherry Curran
Sent: Monday, August 31, 2020 3:46 PM
To: Kari Martinez-Bailey
Subject: Public Comment Call
HI Kari,
I received a phone message from Jeff Young, residing at 1708 W Hwy 101, Port Angeles. Phone contact: 360-808-
3298. He requested to go on record for a vote against any changes to the Public Safety Advisory Board.
Also, he would vote against any changes to the Municipal Code.
Thanks
Sherry
jkerr� Curran
Administrative Assistant Deputy Clerk
City Manager's Office
City of Port Angeles
360.417.4500
va✓va✓v✓.c::iityof[ a.0 ti
..............................................................................................
1
Sherry Curran
From: nicohalton@hotmail.com
Sent: Sunday, August 30, 2020 11:33 AM
To: City Council
XPEI�i�Z��1!IIL
Hello all,
I am Nick Halt, a Port Hadlock resident attending Pen Col. Thank you for advising adoption of some of the measures
outlined in the Public Safety petition titled Diversify the all-white Port Angeles Public Safety Advisory Board.
I encourage you to:
1) include tribal members
2) include people with direct personal experiences of homelessness
Please add at least one member who has personally experienced recent homelessness, substance abuse, or both. This
perspective is so usually completely ignored, and people die because of that civic oversight.
This is an obvious change because the city municipal code requires at least two members of the current board to be
business owners. Two people can better support each other in positive social change (and are less readily both
strawmen). This argument led to a proposed addition of TWO enrolled tribal members during the August 4 city council
discussion.
Please strike the word "future" from the language of the adopted changes. Please do not wait to enact change with a
future board, which was part of the motion made at the August 4 city council meeting concerning the petition. These
are common sense policies that will help to ensure that the Public Safety Advisory Board represents our whole
community in the advise it gives to city staff and the council. We need this change now. We do not want to wait for a
new board and we do not want to wait until next year.
Regards,
Nick Halt
i
Sherry Curran
From: Nathan West
Sent: Thursday, August 27, 2020 5:11 PM
To: City Council
Cc: Kari Martinez-Bailey;William Bloor; Brian Smith; Ken Dubuc; Sherry Curran
Subject: Public Safety Advisory Board Ordinance
City Council,
As you know on Monday we sent out an early draft of the Public Safety Advisory Ordinance. We received multiple
comments from Council members on that ordinance. Those comments were not in alignment. I feel that it is most
important Council does not inadvertently create a serial-meeting or that staff selectively choose one Council perspective
over another. Therefore we feel it is most appropriate to provide the ordinance as drafted at the first reading and have
the full Council discuss it at the September I" meeting. Staff may likely have additional recommendations at the
meeting to assist in reaching consensus.
I look forward to seeing you all next week.
Thanks
Nathan
Nathan A. West
City Manager
City of Port Angeles
0.4.17.4.50.1
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............................................................................................................
i
Sherry Curran
From: Pamela Caldwell <pandmcaldwell@gmail.com>
Sent: Thursday, August 27, 2020 6:32 PM
To: City Council
Subject: Public Safety Advisory Board
***EXTERNAL EMAIL***
I see no need for a "Public Safety Advisory Board". We have enough government oversight as it is. I would want you to
focus on jobs, lowering utility bills, property taxes and better roads. Jobs and saving money being the main goal.
Sincerely,
Pamela Gray Caldwell
i
Sherry Curran
From: abarnard@olypen.com
Sent: Tuesday, September 1, 2020 9:58 AM
To: City Council
Subject: Public Safety Advisory Board
" 'TX`TEINiZ �1!IIL
....y .
Here are m comments as y submitted on July 291" and I wish to have them made part of the record of the Council
meeting this evening Sept. V, 2020. Thank you. I also submitted them on the link on Meetings and Agendas, but when I
sent it I got an error message so I am sending it this way as well to be sure you have my comments for the record.
DATE:July 29, 2020
TO: Brian Smith, Ken Dubuc&City Council
FROM: Alan Barnard, PSAB Chairman
SUBJECT: My Perspective on the PSAB
Here are some thoughts I want to pass along having to do with my take on the overall approach of the PSAB and our
conduct over the last at least 15 years that I have been involved:
"We exist to provide a sounding board for the Police Chief and Fire Chief. We both receive updates on current
happenings in your departments and provide feedback to you. We are continually educated on police and fire matters
to understand your challenges and planning. We advise only and in no way have oversight or management
responsibility with your departments. We do not and have never micromanaged in any way. We provide feedback when
solicited by you both and ask questions and provide comments as part of understanding the issues. We do not take up
causes independent of those presented by you and do not get involved in political or activist agendas as that is beyond
our mandate. We are not an "action" group or "investigative"group but rather a liaison group to provide feedback from
the citizen perspective. We serve in support of police and fire to assist in providing transparency and openness through
our public meetings.This ensures that it cannot be said that the departments operate behind the scenes and outside of
public scrutiny, due primarily to the candid sharing of public safety issues and feedback from the Board to assist you in
determining your planning and evolution of your departments. We exist to help public safety in these regards through
the positive and candid exchange of information and ideas.
In conclusion, if the Port Angeles City Council wants to expand or alter our basic mandate for conduct as a Public Safety
Advisory Board, that is certainly their responsibility to do so. The members will then operate under whatever mandate
and guidelines the Council establishes as we have since it's inception. It is and always has been strictly and "advisory"
board with no power to regulate or manage the departments. I think it's current construct is helpful,fulfills the
intended purposes and provides a valuable and timely function to both departments. I have been proud to serve the
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City on the board for over 15 years and to support what I believe are well run and effective Police and Fire
Departments."
Alan Barnard
Chairman
Public Safety Advisory Board
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Sherry Curran
From: Teri Vanzant <terivanzant@ymail.com>
Sent: Sunday, August 30, 2020 1:02 PM
To: City Council
Subject: Response to Wilcox Petition
XPEI�iZ �1!IIL*
Dear Port Angeles Council Members:
I moved to this area 8 years ago to raise my son, then six years old, away from an abusive
husband and father and far enough away from both him, and a "big city culture" where the
`anything goes' mentality prevailed. I wanted him to have nature as the backdrop for his
memories, friends of all different backgrounds and beliefs, and a love for community, as well
as the understanding that he is accountable for his own actions and can make what he
wants of his own life.
Since moving to Port Angeles I have put down roots, purchased a house, pursued a
bachelors' degree, assisted friends and neighbors with time, and sometimes money, all in the
hopes that this little part of Washington could remain peaceful, profitable, and community-
oriented. Most off all I wanted safety and sanity for my son.
For the life of me I do not understand why Ms. Wilcox, who carries such a negative view of
Port Angeles' citizenry, doesn't find some way to use her conservation background to
promote positive outcomes instead of constantly trying to undermine those in the
community who want nothing more than to make life cleaner, safer and more habitable. I
am, of course, referring to Patty Pastore, and the many groups in Port Angeles who work
tirelessly and gratis to clean up dump sites, drug enclaves, and human debris left behind by
those who have no respect for nature, for our children's safety, or for, quite obviously,
themselves.
Let me make this perfectly clear. I arrived in Port Angeles with my car, a few belongings, my
son, and precious little money. I came with no job, no affiliations, and no idea of how I would
make it, but I did make it. This coming Tomorrow, Monday, August 31 st, 2020, my daughter
would have been 41 years old. My son is now 14. 1 have not forgiven myself for not being old
enough or wise enough to keep my daughter safe from harm as she was killed by a family
member when she was 5 '/2. Her death sent me spiraling onto a road of reckless abandon,
alcoholism, and more mental health issues than you will ever know or understand. I am proof
that anything is possible, that this country is remarkable, and that being held accountable
for your actions is paramount to changing your life and decision making.
Our law enforcement personnel behave above reproach, constantly putting every effort
into finding resources and results for our most disadvantaged. Our community bends over
backwards to try and help those who are struggling with homelessness, addiction and
mental health issues while not enabling bad behaviors and outcomes. This new "woke"
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culture that believes that turning your back on responsibility while pandering to lawlessness is
a way to create utopia are instead sending this tight-knit port into a modern day dystopia.
In this day and age, when right appears wrong, and promoting violence is akin to finding
solutions, I am tired of the "Carolyn Wilcox maneuvers" to make herself appear righteous
when she is clearly not interested in community care or accountability. The nicest adjectives
I can find to address Ms. Wilcox is that she appears to be an underappreciated (in her view)
narcissist (in my view). Calling everyone who does not agree with her a racist is revolting and
virtue signaling at its finest. This is now the third time that she has made surreptitious moves to
promote her own self-aggrandizing agenda in a quest for social prominence. Using her
husband to steamroll her plans into action is appalling, and the city council allowing this only
foretells your inability to see the obvious and an amazing lack of foresight.
We have elected you to be the voice for all of us, by majority consensus, and we ask that
you stop allowing propaganda and false reporting to become the Port Angeles calling card.
If you want to make changes to our history, at least, please, have the courtesy to ask for
public opinion (of actual Port Angeles citizens) beforehand.
Teri Vanzant
Resident of Port Angeles, WA
(360) 809-8850
*********************************************************************************************************
*************************
"The worst enemy that the negro has is the white man that runs around here drooling at the mouth
professing to love Negros and calling himself a liberal. It is following these white liberals that has
perpetuated problems that Negros have. If the Negro wasn't taken, tricked or deceived by the white
liberal, then Negros would get together and solve our own problems. I only cite these things to show
you that in America, the history of the white liberal has been nothing but a series of trickery designed
to make Negros think that the white liberal was going to solve all our own problems." ---Malcolm X
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Sherry Curran
From: Betsy Robins <betsyrobins114@gmail.com>
Sent: Tuesday, September 1, 2020 10:32 AM
To: City Council
Subject: Safety Advisory board
" 'TX`TEINiZf1!IIL
I want to thank Chief Smith and the city of Port Angeles for emphasizing diversity by actively
recruiting tribal members, women, and social workers as commissioned police officers and co-
responders.
I am thankful that we have law enforcement leadership in this community that also seeks to
recruit and continue to train officers to use empathy and brain science among their protocols to
protect all citizens.
I want to further thank the city council for recognizing Juneteenth and Indigenous People's Day.
I believe we are on the right track.
Thank you,
Betsy Robins
114 N Peabody St
Port Angeles, WA 98362
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Sherry Curran
From: KIM WILLOUGHBY <ourdreamland@msn.com>
Sent: Tuesday, September 1, 2020 2:56 PM
To: City Council
Subject: Sept 1, 2020 meeting
***EXTERNAL EMAIL***
We do NOT want to defund, or in any way change the police in our community. They are doing the job we have asked
for 130 years with integrity and honor, including ALL the citizens they protect.
The idea of defunding our police is crazy. They are the only ones standing between us and the radicals who incite
violence to get their way. Who instill fear into law-abiding citizens to get their way. It makes no sense to eliminate
those who put their lives on the line DAILY to keep the public SAFE.
Of course there are, as in ALL aspects of life, some bad apples. Those are few! And there will ALWAYS BE EXCEPTIONS
TO THE RULE. We deal with them in the process as we come across them. But we don't take away the safety and
freedoms of law-abiding, tax paying citizens for those who deem it necessary to ruin our towns, cities and states. Its
BACKWARD! Its amazing that people are falling for this BS! It makes NO SENSE to take away the law enforcement. Why
have laws to begin with???
Our country has grown and learned over the years. We continue to advance equality for all. Its NEVER going to be
PERFECT. But its ALWAYS moving forward. This defund action puts us all in harms way. The fastest way to civil war is to
eliminate the police. We the people will be forced to take our safety into our own hands. And that will be far more
dangerous for everyone. People will not stand for this major undermining of our freedoms and safety.
I'm disgusted that this is happening.
Concerned citizen
Kim Willoughby
Resident in the city limits of Port Angeles
Sent from my iPad
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Sherry Curran
From: Marsha Maguire <mmaguireb3@gmail.com>
Sent: Tuesday, September 1, 2020 12:50 PM
To: City Council
Subject: Thank you, PA City Council!
XPEI�iZ �1!IIL*
My name is Marsha Maguire, and although I am not a City of Port Angeles resident, I do live in Clallam
County, between PA and Sequim. I spend quite a bit of time visiting friends, shopping, and attending
events in both cities. I have seen racism, misogyny, and verbal attacks on people who are poor, without
shelter, or fighting addiction or mental illness.The ugliness won't go away until we begin talking and
working on these issues with one another.
I want to thank Chief Smith and the City of Port Angeles for emphasizing diversity by actively recruiting
tribal members, women, and social workers as commissioned police officers and co-responders. I want
to further thank the City Council for recognizing Juneteenth and Indigenous People's Day. I look forward
to the discussion of changes to the Public Safety Advisory board that includes adding two enrolled tribal
members, ideally adding two members who work with people who have experienced homelessness or
substance use, adding a 12-year term limit, and excluding City of Port Angeles staff.These are common
sense policies that will help to ensure that the Public Safety Advisory Board represents our whole
community in the advice it gives to city staff and the council.
Thank you.
Marsha Maguire
57 Territory Rd.
Sequim, WA 98382
mmaF,uireb3_(r!L ailmcom
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Sherry Curran
From: Nancy <nansie@wavecable.com>
Sent: Tuesday, September 1, 2020 10:53 AM
To: City Council
Subject: Tuesday City Council
***EXTERNAL EMAIL***
Dear Council Members:
At a previous council meeting you allowed Carolyn Wilcox to present a petition that asked for two additional members
to the Public Safety Advisory Committee. In doing so Councilman Lindsey Schromen-Wawrin voted on the motion to
send the petition to staff. Mr Wawrin should have recused himself, as it was his wife's petition. Clearly a conflict of
interest if not a violation of ethics. Has the council looked at an ethics violation?
Ms Wilcox asks for two new positions on the Public Safety Advisory Committee, (more doesn't make it better. ) If people
of color wanted to be on the committee they would have applied at the application opening. To insinuate to the public
and council that there is something wrong in our community is an atrocity. It undermines our Police and Fire
Department. "If it's not broke, don't fix it"
Nancy L. Sievers
City Resident
803 West 9th
Port Angeles
Sent from my iPhone
i