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HomeMy WebLinkAboutMinutes 06/16/2020 CITY COUNCIL MEETING Port Angeles, Washington June 16, 2020 CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,K.Dubuc,B. Smith, A.Brekke,and S. Carrizosa. Roll call vote: Mayor Dexter Deputy Mayor Carr Council member French Council member McCaughan Council member Meyer Council member Schromen-Wawrin Council member Suggs PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS PROCLAMATIONS& EMPLOYEE RECOGNITIONS 1. Juneteenth Proclamation Mayor Dexter read a proclamation recognizing June 19 as Juneteenth and affirmed the City stands in condemning racism and violence, and pledges to support actions that seek to dismantle systemic inequity and bias, confront hate and violence,and more fully practice the City's Statement of Values towards all in our community. It was moved by Meyer and seconded by McCaughan to: Direct staff to draft ordinances for Council discussion at the July 7 meeting recognizing June 19 as Juneteenth and the second Monday in October as Indigenous Peoples Day. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. PUBLIC COMMENT The Mayor said the public comment phone number and code. Hearing no comments,the Mayor closed the public comment period. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS At the request of Council member Schromen-Wawrin, and by consensus of the Council, Mayor Dexter added a discussion on the Designation ofAWC Business Meeting Voting Delegates to the agenda as item I-3. CONSENT AGENDA It was moved by Suggs and seconded by McCaughan to approve the Consent Agenda to include: 1. City Council Minutes of June 2,2020/Approve 2. Expenditure Report:From May 23, 2020 to June 5, 2020 in the amount of$1,278,273.53/Approve 3. Buying Agreement with City of Seattle/Authorise the City Manager to sign the attached agreement with the City of Seattle The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. PORT ANGELES CITY COUNCIL MEETING—June 16, 2020 O'1"IIER CONSIDERATIONS 1. 2018 Federal Lands Access Program Grant Award for the Race Street Complete Design and Construction(Phase 1)Transportation Capital Facilities Plan Project TR0209. Community and Economic Development Director Allyson Brekke introduced Associate Planner and Project Manager of the Grant, Ben Braudrick,who shared a presentation with the Council and provided an update on the 2018 Federal Lands Access Program(FLAP)Grant Award for the Race Street Complete Design and Construction (Phase 1)Transportation Capital Facilities Plan(CFP)Project TR0209. Council discussion followed It was moved by French and seconded by McCaughan to: Approve and authorize acceptance of the Federal Lands Access Program 2018 grant award in the amount of $2,000,000.00 and authorize the City Manager to sign the grant agreement and make minor modifications to the grant agreement as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. PUBLIC HEARINGS 1. 2021-2026 Capital Facility Plan and Transportation Improvement Plan The Mayor opened the public hearing at 6:33 p.m. Marolee Smith,City resident,provided comments on a previously recorded line,suggested Council include sidewalks south of Park Avenue at Race Street in the Capital Facility Plan. Staff provided updates on various projects related to the Capital Facility Plan. Council discussion followed. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles,Washington,adopting the City's Capital Facilities Plan for 2021 —2026,which includes the City's Transportation Improvement Program for the years 2021- 2026. The Mayor continued the public hearing to the July 7. 2020 meeting. Mayor recessed the meeting for a break at 7:20 p.m.The meeting reconvened at 7:26 p.m. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Broadened Acceptance Criteria for Maintenance and Operation of Extensions to City Water and Wastewater Mains Director of Public Works and Utilities Thomas Hunter reminded Council the item was before them for a second reading and provided background on the code amendment. He shared the change allows the City to accept conveyance of utilities outside of an improved right-of-way. Council Discussion followed. Mayor Dexter conducted a second reading of the ordinance by title,entitled, ORDINANCE NO.3659 AN ORDINANCE of the City of Port Angeles,Washington amending 13.48.050 and 13.62.210 of the Port Angeles Municipal Code,both relating to the location of utility mains. It was moved by French and seconded by McCaughan to: Adopt the ordinance as read. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING—June 16, 2020 RESOLU"PIONS NOT REQtJIR.ING, PUBLIC HEARINGS 1. Resolution to Waive 311 Quarter PBIA&Interest on Accounts Receivable Interest Waiver Manager West provided background on the agenda item, said the matter was similar to extension of waivers Council had approved at previous meetings,and shared his favorable recommendation of the proposed resolution. Council discussion followed. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO. 12-20 A RESOLUTION of the City Council of the City of Port Angeles,Washington,waiving the 3rd Quarter assessment of the Parking and Business Improvement Area as additional relief for the hardship created by the COVID-19 pandemic. It was moved by Schromen-Wawrin and seconded by Carr to: Pass the resolution as read. Council member French disclosed he owns and operates a business within the PBIA district. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 2. Covid-19 Planning/Discussion Manager West began by providing background on the memo and shared what the City continues to do to help meet the needs of the community during the COVID-19 health crisis.He provided statistics from the County working groups that were formed to discuss utility,mortgage,and rent relief options and spoke about an increase in past-due utility accounts. He shared the City continues to look for additional financial assistance options. Director Brekke spoke about her work in the County sub-groups,working with childcare and business support sub-groups. Council agreed by consensus to continue virtual meetings. 3. Voting Delegates at the Association of Washington Cities Business Meeting Council member Schromen-Wawrin provided background on the late item and shared the City would need to determine which three Council members would be the delegated to vote during the Association of Washington Cities business meeting held during the 2020 annual conference. It was moved by French and seconded by McCaughan to: Appoint Mayor Dexter and Council member Suggs,and Manager West as the three voting delegates for the AWC and interested in participating as a voting delegate. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. CONTRACTS & PURCHASING 1. Pump Station 3 Replacement,Construction Contract,WW-03-08 Dircctor IIunter spoke about the project and provided background on the item and spoke about the age of the facility relative to repairs. He shared the station was damaged in December of 2018. Council discussion followed. It was moved by French and seconded by Meyer to: Approve and award the contract with Interwest Construction,Inc,of Burlington,Washington for the Pump Station 3 Replacement for the bid amount of$564,454.40 including applicable taxes and authorize the City Manager to execute the construction contract and to make minor modifications if necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. 2. 2020 Chip Seal Project,Award Construction Contract Director Hunter spoke about the agenda item and said the contract is for pavement preservation. He stated the work will lengthen the life of the pavement where paving work would be conducted. He stated the project puts a temporary stop on road degradation. Council discussion followed. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING—June 16, 2020 It was moved by Schromen-Wawrin and seconded by McCaughan to: Approve and award the contract with Intermountain Slurry Seal,Inc. of Vancouver,WA,for the 2020 Chip Seal Project CON 2020-14 for the bid amount of$398,398.00 including applicable taxes,and authorize the City Manager to execute the contract and to make minor modifications if necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. CITN'COLINCI:I, REPORTS Deputy Mayor Carr shared she had the opportunity to speak at a Future Wise event,provided updates from a recent Board of Health meeting,and urged the community to continue to follow the Governors guidelines. She said she was happy to see people exercising their rights in support of important issues and spoke about current events. Council member French spoke about his attendance at the Chamber weekly meeting, and the Chamber Finance Committee meeting. He spoke about current events and encouraged people to read books by African-American authors. Council member Schromen-Wawrin shared he attended the same Future Wise event, spoke about life expectancy of farm workers in Washington,shared information from a Low-Income Housing Alliance call he participated in,spoke about rank choice voting,spoke about current events,and shared it was Transit Week. Council member Suggs shared she attended a Marine Resource Committee meeting and spoke about current events. Council member McCaughan spoke about the need for sidewalks and the need for the people to continue to follow the Governor's orders. He spoke about his attendance at a Shore Aquatic Center meeting and spoke about current events. Council member Meyer spoke about Peninsula Area Public Access and spoke about pandemic fatigue. Mayor Dexter spoke about current events, a meeting she had with Lower Elwha Tribe Council Chairwoman Francis Charles, and shared she reached out to a member of the crew of the Active who was awarded Enlisted Person of the Year for the entire USCG. No other reports were given. INFORMATION Manager West shared there will be a July 28 work session on the financial impacts of COVID-19 in addition to a long- range planning discussion. He turned the meeting over to Directors who provided updates on each of their departments. SECOND PLJBTAC COMMENT No public comment was shared. ADJOURNMENT Mayor Dexter adjourned the meeting at 9:59 p.m. I Date Dexter,Mayor Kari Martinez-Bailey,City Page 4 of 4