HomeMy WebLinkAboutCouncil Packet 12/15/2020 Amended r
DECEMBER 15, 2020
City of Port Angeles Council Meeting Agenda
This meeting will be conducted virtually.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break.Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order—Special Meeting at 5:00 p.m.—A closed Executive Session, under authority ofRCW 42.30.140(4), to
discuss collective bargaining with an employee organization and RCW 42.30.110(1)(i) to discuss potential litigation with legal
counsel.
Call to Order —Regular Meeting at 6:00 p.m.
B. Roll Call,Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly,
timely manner.Visit hops://www.cityfpa.us/Live-Virtual-Meetings to learn how to participate during public comment,make a public
testimony during the public hearing and or watch the meeting live.
Written public comments and public testimony can be submitted to:councilkcityofpa.us,comments will not be read aloud but will be
made a part of the record.
To provide pre-recorded messages to the City Council by phone,please call 360-417-4504.Messages received will be made a part of
the record.Comments should be received by 2:00 p.m.Tuesday,December 15,2020.
For audio only please call 1-844-992-4726
Use access code: 126 633 1170
Once connected press *3 to raise your virtual hand,if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the December 15 meeting only.
If you are joining in through the Webex link:
hllps:Hcily ofpa.webex.com/cityfpa/onstage/g.bhp?MTID=efa6d98d5678295e7a8f63b4d2c986ee8 and wish to make a comment or
public testimony,please use the"raise your hand"feature in Webex.You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under"Public Comment."
During the "Public Comment"portion of the meeting,individuals may speak to agenda items,except those scheduled for a Public
Hearing.
The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly,
timely manner.At any time,the presiding officer,in the presiding officer's sole discretion,may set such reasonable limits as are
necessary to prevent disruption of other necessary business. At its most restrictive,Public Comment shall be limited to a total of 15
minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
December 15,2020 Port Angeles City Council Meeting Page 1
Individuals may speak for three(3)minutes or less,depending on the number of people wishing to speak.If more than 20 people are
signed up to speak each speaker may be allocated two(2)minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first,with preference given to those
who wish to speak to an item on the meeting's agenda.If time remains,the presiding officer will call other individuals wishing to
speak,generally in the order in which they have signed in.If time is available,the presiding officer may call for additional unsigned
speakers. Persons speaking shall state their name,whether they reside within the City limits,whether they have any other pertinent
connection to the City,and whether they are appearing as the representative of an organization.Excerpts: Council Rules of Procedure
Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda I Approve
1. City Council Minutes of December 1,2020/Approve....................................................................................................E-1
2. Expenditure Report:From November 21, 2020 to December 4, 2020 in the amount of$771,755.76/Approve ...........E-6
3. 2020 SCADA Technical Support PSA-2020-03-Amendment No 1 /Approve amendment with Technical Systems Inc.
increasing the total contract value by$84,000 to a new not to exceed amount of$179,000, and extend expiration date to
December31, 2021..........................................................................................................................................................E-22
4. 2019 Pump Station 3 Design and Construction Support—Amendment No 1/Approve amendment#1 with Kennedy Jenks
Consultants increasing the total contract value by$10,000 to a new not-to-exceed amount of$225,950, and extend the
agreement expiration date to April 30, 2021...................................................................................................................E-24
5. N Street Outfall Support PSA/Approve and award a Professional Service Agreement with Gray and Osborne,Inc of Seattle,
WA in the not to exceed amount of$59,996.00................................................................................................................E-25
6. County Behavioral Health Grant Acceptance/Approve.................................................................................................E-26
7. Agreement for Bond Legal Services with Pacifica Law/Approve and authorize the City Manager to sign an agreement for
bond services with Pacifica Law, and approve payment in the amount not to exceed$52,000 for professional services
obtained during the 2009&2010 Water/Wastewater Bond Refunding...........................................................................E-44
8. ERP Consulting Contract/Approve and award a contract with SoftResources LLC. of Kirkland, WA for the total bid amount
of$80,940 .......................................................................................................................................................................E-50
9. Tangram Design,LLC/Approve the amended Professional Services Agreement..........................................................E-70
10. Lease Agreement for Mailroom Equipment with Quadient/Approve and authorize the Finance Director to sign agreement
for services with Quadient in the amount not to exceed$35,000 for a 48-month lease .................................................E-79
F. Public Hearings 16:30 p.m. or Soon Thereafter...................................................................................................None
G. Ordinances Not Requiring Council Public Hearings
1. 2020 Budget Amendment#3/Conduct Second Reading/Adopt Ordinance.................................................................G-1
H. Resolutions Not Requiring Council Public Hearings None
L Other Considerations
1. Legislative Priorities........................................................................................................................................................I-1
2. Opportunity Fund Advisory Board City Representative Appointment............................................................................I-4
3. Shoreline Master Program(SMP)Periodic Review-Update Briefing...........................................................................I-11
J. Contracts & Purchasing
1. Wastewater Comprehensive Plan Professional Services Agreement PSA-2020-49........................................................J-1
K. Council Reports
December 15,2020 Port Angeles City Council Meeting Page 2
L. Information
City Manager Reports:
1. 2019-2020 Strategic Plan Year End Update
2. 2020 Update on Housing Action Plan Achievements&Information on City's Comprehensive Plan Housing Policies and
Goals................................................................................................................................................................................L-1
3. Third Quarter Budget Status Report................................................................................................................................L-13
4. 2020 November Building Report.....................................................................................................................................L-35
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
December 15,2020 Port Angeles City Council Meeting Page 3
CITY COUNCIL MEETING
Port Angeles, Washington
December 1, 2020
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,K.Dubuc,B. Smith,
A.Brekke,T.Hunter,S.Carrizosa,and K.Hatton.
PenCom/EOC WORK SESSION
City Manager Nathan West opened the work session and referred Council to the agenda packet for a list of questions
Council asked during the November 17 that were addressed by staff. Council discussion followed.
ADJOURNMENT
Mayor Dexter adjourned the Special Meeting at 5:59 p.m.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:02 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat,K.Dubuc,B. Smith,
A.Brekke,T.Hunter,S.Carrizosa,and K.Hatton.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
No public comment was received.
CONSENT AGENDA
It was moved by Meyer and seconded by French to approve the Consent Agenda to include:
1.City Council Minutes of November 4,2020 and November 17,2020/Approve
2.Expenditure Report:From November 14,2020 and November 20,2020 in the amount of$2,149,500.53/Approve
3.Cityworks Software License Agreement Contract Renewal/Approve and award a one-year Software License
Agreement with Azteca Systems, Inc. of Sandy UT, in the amount of$30,000, including applicable taxes and
authorize the City Manager to sign and make minor modifications to the agreement if necessary
4.Landfill Sand Ballast Placement,CON 2020-41/Accept the Landfill Sand Ballast Placement, CON 2020-41 as
complete and authorize staff to proceed with project closeout and release the retainage bond upon receipt of all
required clearances
Council discussion followed.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
December 15, 2020 E - 1
PORT ANGELES CITY COUNCIL MEETING—December 1,2020
ORDINANCES NOT REOUIRING COUNCIL PUBLIC HEARINGS
1. 2020 Budget Amendment#3
Finance Director Sarina Carrizosa presented the agenda item and shared staff balanced the budget a final time,
which included movement of unfinished capital projects to 2021. She stated a detailed list could be found in the
packet for review along with the proposed ordinance.
Mayor Dexter conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles,Washington,amending the City's 2020 budget.
Continue the matter to the December 15 meeting.
2. Amended Ordinance Levying 2020 Property Tax for Collection in 2021
Director Carrizosa presented the agenda item and explained that during the processing of the levy an error in the
ordinance was discovered and correction of this error was necessary to process the City's property tax levy to
include al.0%increase as intended.The amended ordinance changed the total levy amount described in section lof
the ordinance to$4,776,980.81,this change will enable the County to clearly interpret the City's intent. To meet the
deadline,Director Carrizosa stated it was necessary to conduct a first reading,waive the second reading and adopt
the proposed ordinance.
Mayor Dexter conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.3668
AN ORDINANCE of the City of Port Angeles,Washington,amending Ordinance No.3667 collection of regular ad
valorem property taxes for 2021.
It was moved by Schromen-Wawrin and seconded by McCaughan to:
Waive the second reading and adopt the ordinance as read.
After a roll call vote,the motion carried 6-1 with Meyer opposed.
CONTRACTS & PURCHASING CONTINUED
1. Laurel St.Substation LTC Replacement
Director of Public Works and Utilities Thomas Hunter noted the upgrades would come to Council in parts,due to the phasing of
the projects and delays due to COVID. He provided background on the bidding process. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Approve and award a contract with Reinhausen Manufacturing Inc of Humboldt, Tennessee for the Laurel Street
Substation LTC replacement in an amount not to exceed,$173,978.82,including taxes,and authorize the City
Manager to execute a contract with Reinhausen Manufacturing Inc and to make minor modifications as necessary.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
2. Waste Connections Foster Garvey Engagement Agreement Increase
City Attorney William Bloor provided background on the agenda item and stated the City is being represented by
Steve DiJulio of Foster Garvey.Attorney Bloor stated Mr.DiJulio is familiar with the industry,practice and contracts.,
and contract proposed an agreement to increase the retainer amount. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by French to:
1)Authorize additional expenditures of$40,000,as provided in the 4th Quarter Supplemental Budget Request,for
the defense of claims asserted against the City by Waste Connection;and 2)Authorize and approve the City
Manager to amend the engagement letter with Foster Garvey to a not-to-exceed amount of$64,900.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
Page 2 of 5
December 15, 2020 E - 2
PORT ANGELES CITY COUNCIL MEETING—December 1,2020
PUBLIC HEARINGS
1. 2021 Budget
City Manager Nathan West and Director Carrizosa presented the item and stated the budget is balanced with no
changes to the proposed ordinance since the first reading.Council discussion followed.
The Mayor continued the public hearing. Hearing no comments,the Mayor closed the public hearing at 6:38 p.m.
ORDINANCE NO.3669
AN ORDINANCE of the City of Port Angeles,Washington,adopting the 2021 budget for the fiscal year ending
December 31,2021.
It was moved by Schromen-Wawrin and seconded by Carr to:
Adopt the ordinance as read.
After roll call vote,the motion carried 7-0.
2. Proposed Carryover of 2020 Water&Wastewater Utility Rates into 2021-2022
Director Carrizosa provided background on the agenda item, spoke about the bond refunding process and
communicated the results of the refunding. Council discussion followed.
The Mayor continued the public hearing.Hearing no comments,the Mayor closed the public hearing at 6:44 p.m.
ORDINANCE NO.3670
AN ORDINANCE of the City of Port Angeles,Washington amending Section 025 of Chapter 13.44 of the Port
Angeles Municipal Code relating to water rates.
ORDINANCE NO.3671
AN ORDINANCE of the City of Port Angeles,Washington amending Chapter 13.65 of the Port Angeles Municipal
Code relating to wastewater service rates.
It was moved by French and seconded by Meyer to:
Adopt the ordinances as read.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
Mayor recessed the meeting for a break at 6:53 p.m.The meeting reconvened at 6:57 p.m.
OTHER CONSIDERATIONS
1. PenCom Westside Fire Station
Staff provided background on the project. Police Chief Brian Smith and PenCom Deputy Director Karl Hatton
provided additional information to Council relative to the proposed project.Council discussion followed.
It was moved by French and seconded by McCaughan:
Authorize the City Manager to engage the PenCom board in a conversation about participating in a joint EOC/PenCom
facility with Clallam County and the City of Port Angeles.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
It was moved by Meyer and seconded by Suggs to:
Direct staff to set up a meeting in the New Year between the City and County Commissioners to discuss the City-
owned property as a potential joint facility site.
After roll call vote,the motion failed 3-4 with Carr,Meyer,and Suggs in favor.
Page 3 of 5
December 15, 2020 E - 3
PORT ANGELES CITY COUNCIL MEETING—December 1,2020
It was moved by French and seconded by Schromen-Wawrin to:
Authorize the City Manager to move forward to negotiate a lease with the Port of Port Angeles for the County selected
property related to possibility of planning a joint public safety building to house EOC, PenCom and Fire station
facilities.
After roll call vote,the motion carried 6-1 with Meyer opposed.
Mayor recessed the meeting for a break at 8:18 p.m.The meeting reconvened at 8:23 p.m.
2. Lodging Tax Advisory Committee Recommendation for 2021 Lodging Tax Fund Budget
Community and Economic Development Director Allyson Brekke provided information and background on the
agenda item and shared the Committee's recommendation. She stated staff reviewed forms used to gauge interest
corresponding to the uncertainty of tourist-type of events during the COVID pandemic. Ms. Brekke stated the
Committee expressed an interest in shifting percentages between categories;those percentages were provided in the
Council packet.
It was moved by French and seconded by Meyer to:
Eliminate the minimum LTAX percentage amounts set by Council Resolution No. 11-18 for Fiscal Year 2021 and
adopt the Committee's recommended allocation percentages for the 2021 Lodging Tax Fund budget.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
CONTRACTS & PURCHASING CONTINUED
3. Harbor Cleanup Process—Work Order No.4 to the Environmental Services Agreement
Manager West provided background on the agenda item and spoke about the next step design of an action clean up
plan. Attorney Bloor reminded Council the cost would be paid by insurance funds. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by McCaughan to:
Approve Work Order No.4 expanding the work and budget of the Environmental Services Agreement,authorize
payment of the City's share of Work Order No. 4, authorize the City Manager to execute documents necessary and
appropriate to implement Work Order No.4 and to make minor modifications to those documents as necessary.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
CITY COUNCIL REPORTS
Council member Suggs spoke about a recent County Commissioner meeting.
Council member French spoke about the Homelessness Task Force meeting, he was helping to prepare for the
community awards gathering,and stated members were recently added to the Chamber Board.
Council member Schromen-Wawrin spoke about how people are navigating through and around Port Angeles,the
rise in COVID cases and the upcoming event through Association of Washington Cities.
Deputy Mayor Carr spoke about homelessness.
Council member McCaughan spoke about the efforts by Solid Waste Advisory Committee and community outreach
relative to recycling.
Council member Meyer spoke about modified holiday plans and the need to wear personal protective equipment
correctly.
Mayor Dexter spoke about the recent tree lighting event and an upcoming Council work session.
No other reports were given.
INFORMATION
Manager West spoke about housing solutions and legislative priorities.
Page 4 of 5
December 15, 2020 E - 4
PORT ANGELES CITY COUNCIL MEETING—December 1,2020
SECOND PUBLIC COMMENT
No public comment was received.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 9:28 p.m.
Kate Dexter,Mayor Kari Martinez-Bailey,City Clerk
Page 5 of 5
December 15, 2020 E - 5
City of Port Angeles
` "` "` City Council Expenditure Report
:;
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
COMPOSITE RECYCLING MARIE MORAN TAN OLYMPUS B 001-0000-239.96-00 2,665.60
TECHNOLOGY CTR
CAROL SINTON TAN OLYMPUS 001-0000-239.96-00 2,665.60
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-0000-237.00-00 (22.00)
Excise Tax Returns-Oct 001-0000-237.10-00 114.41
Excise Tax Returns-Oct 001-0000-237.30-00 (317.37)
Excise Tax Returns-Oct 001-0000-237.30-00 245.81
MISC DEPOSIT&PERMIT REFUNDS OL REFUNDS 001-0000-213.10-91 15.20
VERN BURTON DEPOSIT REFUN 001-0000-239.10-00 300.00
Division Total: $5,667.25
Department Total: $5,667.25
LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 271.80
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 77.42
City Clerk Division Total: $349.22
City Manager Department Total: $349.22
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-2023-514.44-50 175.73
OLYMPIC PRINTERS INC PAPER(OFFICE,PRINT SHOP) 001-2023-514.31-01 1,400.26
OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 590.78
PRINTING,SILK SCR,TYPSET 001-2023-514.31-01 23.52
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-2023-514.31-60 337.97
Accounting Division Total: $2,528.26
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01
Customer Service Division Total: $150.56
Finance Department Total: $2,678.82
CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 73,795.03
OFFICE
Jail Contributions Division Total: $73,795.03
City Attorney Department Total: $73,795.03
PACIFIC OFFICE EQUIPMENT INC MISCELLANEOUS PRODUCTS 001-4060-558.31-01
Planning Division Total: $234.46
Community Development Department Total: $234.46
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 23.10
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-5010-521.31-60 85.95
VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 001-5010-521.42-10 12.50
LLC
Police Administration Division Total: $121.55
Page 1 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 6
City of Port Angeles
` "` "` City Council Expenditure Report
:;
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
AXON ENTERPRISE, INC. EQUIP MAINT&REPAIR SERV 001-5022-521.35-01 2,307.65
CURTIS&SONS INC, L N CLOTHING &APPAREL 001-5022-521.31-11 152.25
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 35.49
SHIPPING AND HANDLING 001-5022-521.42-10 11.55
OLYMPIC MEDICAL CENTER MISC PROFESSIONAL SERVICE 001-5022-521.49-90 16.00
OLYMPIC PENINSULA COMMUNITY MISC PROFESSIONAL SERVICE 001-5022-521.41-50 7,000.00
CLINIC
MISC PROFESSIONAL SERVICE 001-5022-521.41-50 7,000.00
SOUND UNIFORM BADGES &OTHER ID EQUIP. 001-5022-521.31-11 66.85
SOLUTIONS/BRATWEAR
SWAIN'S GENERAL STORE INC HOSP SURG ACCES &SUNDRIS 001-5022-521.31-80 90.83
TRI-TECH FORENSICS, INC FIRST AID &SAFETY EQUIP. 001-5022-521.31-80 824.61
VIKING SEW&VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 16.31
Patrol Division Total: $17,521.54
_CORPORATION ENVELOPES, PLAIN, PRINTED 001-5029-521.31-01 82.24
LAUNDRY&DRY CLEAN EQUIP 001-5029-521.31-01 74.38
OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 88.10
Records Division Total: $244.72
Police Department Total: $17,887.81
GLOBALSTAR USA 10-20 A/C00153767 001-6010-522.42-10 177.81
MISC EMPLOYEE EXPENSE LT EXAM LUNCH REIMB 001-6010-522.31-01 57.94
REIMBURSEMENT
PETEK, THOMAS C PHD HEALTH RELATED SERVICES 001-6010-522.41-50 300.00
Fire Administration Division Total: $535.75
CURTIS&SONS INC, L N CLOTHING &APPAREL 001-6020-522.31-11 190.40
GALLS CLOTHING&APPAREL 001-6020-522.31-11 21.75
SHOES AND BOOTS 001-6020-522.20-80 164.51
OHD OPTICAL EQUIP ACEES&SUPP 001-6020-522.35-01 1,044.50
SWAIN'S GENERAL STORE INC AUTO&TRUCK MAINT. ITEMS 001-6020-522.31-01 21.73
CLOTHING&APPAREL 001-6020-522.20-80 119.54
Fire Suppression Division Total: $1,562.43
Fire Department Total: $2,098.18
AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 5.40
SUPPLIES 001-7010-532.31-01 40.22
AMERICAN PUBLIC WORKS ASSN MEMBERSHIPS 001-7010-532.49-01 1,640.00
OFFICE DEPOT SUPPLIES 001-7010-532.31-01 19.42
Page 2 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 7
City of Port Angeles
` "` "` City Council Expenditure Report
:;
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
OFFICE DEPOT SUPPLIES 001-7010-532.31-01 333.52
QUILL CORPORATION SUPPLIES 001-7010-532.31-01 471.13
SUPPLIES 001-7010-532.31-01 494.97
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 59.65
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-7010-532.44-10 247.00
SWAIN'S GENERAL STORE INC SUPPLIES 001-7010-532.31-01 109.05
Public Works Admin. Division Total: $3,420.36
Public Works&Utilities Department Total: $3,420.36
OLYMPIC STATIONERS INC SUPPLIES 001-8010-574.31-01 15.06
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 43.62
Parks Administration Division Total: $58.68
ANGELES MILLWORK&LUMBER SUPPLIES 001-8050-536.31-20 396.13
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 001-8050-536.44-50 3.58
Excise Tax Returns-Oct 001-8050-536.44-50 317.37
QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 150.00
SUPPLIES 001-8050-536.34-01 165.00
SUPPLIES 001-8050-536.34-01 290.00
SUPPLIES 001-8050-536.34-01 633.00
SUPPLIES 001-8050-536.34-01 807.00
SUPPLIES 001-8050-536.34-01 415.00
SUPPLIES 001-8050-536.34-01 828.00
SOUND PUBLISHING INC SUPPLIES 001-8050-536.34-01 325.00
Ocean View Cemetery Division Total: $4,330.08
ANGELES MILLWORK&LUMBER SUPPLIES 001-8080-576.31-20 249.83
SUPPLIES 001-8080-576.31-20 12.95
BILL'S PLUMBING &HEATING INC SUPPLIES 001-8080-576.45-30 95.00
CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 30.41
FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 1,309.80
SUPPLIES 001-8080-576.35-01 511.08
MISC TRAVEL COX-CDL EXAM 001-8080-576.43-10 71.00
NORTHWEST RECYCLING SUPPLIES 001-8080-576.49-90 81.60
SEARS COMMERCIAL ONE SUPPLIES 001-8080-576.31-20 124.99
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-8080-576.31-01 16.72
COMPUTER HARDWARE&PERIPHE 001-8080-576.31-01 24.23
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 163.06
Page 3 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 8
City of Port Angeles
!� City Council Expenditure Report
IL
r. Between Nov 21, 2020 and Dec 4, 2020
r
t4nn +"•'
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 14.82
SUPPLIES 001-8080-576.31-20 29.21
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 17.15
UNITED RENTALS NORTHWEST INC SUPPLIES 001-8080-576.45-30 3,005.60
Parks Facilities Division Total: $5,757.45
Parks &Recreation Department Total: $10,146.21
DSC INC. SUPPLIES 001-8131-518.31-20 164.62
SEARS COMMERCIAL ONE SUPPLIES 001-8131-518.31-20 228.47
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 7.04
Central Svcs Facilities Division Total: $400.13
Facilities Maintenance Department Total: $400.13
MISC ONE-TIME VENDORS MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
Page 4 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 9
City of Port Angeles
` "` "` City Council Expenditure Report
:;
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
MISC ONE-TIME VENDORS MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
MORTGAGE ASSISTANCE 001-9029-518.49-93 500.00
General Unspecified Division Total: $18,500.00
Non-Departmental Department Total: $18,500.00
General Fund Fund Total: $135,177.47
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 102-0000-237.10-00 12.44
Division Total: $12.44
Department Total: $12.44
AMAZON CAPITAL SERVICES CONTRL,INDICA,RECORD INST 102-7230-542.31-01 51.80
SUPPLIES 102-7230-542.31-01 29.14
ANGELES MILLWORK&LUMBER PAINTING EQUIPMENT&ACC 102-7230-542.31-01 35.89
FURNITURE, OFFICE 102-7230-542.35-01 170.59
PAINTS,COATI NGS,WALLPAPER 102-7230-542.31-20 32.72
CLINICARE, LLC HEALTH RELATED SERVICES 102-7230-542.49-90 525.00
FASTENAL INDUSTRIAL SUPPLIES 102-7230-542.31-20 32.52
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 1,379.51
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 245.78
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 19.51
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 102-7230-542.31-60 59.65
Street Division Total: $2,582.11
Public Works-Street Department Total: $2,582.11
Street Fund Total: $2,594.55
BUSINESS TELECOM PRODUCTS, RADIO&TELECOMMUNICATION 107-5160-528.31-14 195.86
INC
Page 5 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 10
; ., City of Port Angeles
City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
CLINICARE, LLC HEALTH RELATED SERVICES 107-5160-528.41-50 50.00
JEFFERSON COUNTY 911 LIBRARY SERVICES(EXCL 908 107-5160-528.49-01 10,184.25
QUILL CORPORATION HARDWARE,AND ALLIED ITEMS 107-5160-528.31-01 19.36
OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 73.43
SHORE POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 300.00
SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 300.00
VOIANCE LANGUAGE SERVICES, MISC PROFESSIONAL SERVICE 107-5160-528.42-11 12.50
LLC
Pencom Division Total: $11,135.40
Pencom Department Total: $11,135.40
Pencom Fund Total: $11,135.40
MISC ONE-TIME VENDORS RENTAL ASSISTANCE 1724130-551.49-90 300.00
J. REED-RENTAL ASSISTANCE 1724130-551.49-90 300.00
RENTAL ASSISTANCE 1724130-551.49-90 500.00
PA Housing Rehabilitation Division Total: $1,100.00
PA Housing Rehabilitation Department Total: $1,100.00
PA Housing Rehab Proj Fund Total: $1,100.00
ANGELES MILLWORK&LUMBER BUILDING MAINT&REPAIR SER 310-5950-594.65-10 4.61
CONSTRUCTION SERVICES,TRA 310-5950-594.65-10 10.16
FASTENERS, FASTENING DEVS 310-5950-594.65-10 2.17
BRUSHES (NOT CLASSIFIED) 310-5950-594.65-10 13.35
HAND TOOLS ,POW&NON POWER 310-5950-594.65-10 17.62
PAINTS,COATI NGS,WALLPAPER 310-5950-594.65-10 22.52
AXON ENTERPRISE, INC. EQUIP MAINT&REPAIR SERV 310-5950-594.65-10 13,056.00
THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 310-5950-594.65-10 16.23
Homeland Security Division Total: $13,142.66
Public Safety Projects Department Total: $13,142.66
ANGELES MILLWORK&LUMBER SUPPLIES 310-8985-594.65-10 71.19
SUPPLIES 310-8985-594.65-10 28.63
HARTNAGEL BUILDING SUPPLY INC SUPPLIES 310-8985-594.65-10 168.27
THURMAN SUPPLY SUPPLIES 310-8985-594.65-10 3,950.55
Misc Parks Projects Division Total: $4,218.64
Capital Proj-Parks& Rec Department Total: $4,218.64
Capital Improvement Fund Total: $17,361.30
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 1,272.66
Page 6 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 11
; ., City of Port Angeles
City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 2,415.36
FASTENERS, FASTENING DEVS 401-0000-141.41-00 407.22
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 399.84
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 2,048.92
GENERAL PACIFIC INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 379.71
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 4.57
FINAL BILL REFUND 401-0000-122.10-99 99.85
FINAL BILL REFUND 401-0000-122.10-99 376.21
WESCO DISTRIBUTION INC ELECTRICAL EQUIP&SUPPLY 401-0000-141.44-00 4,021.25
ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 6,234.24
ELECTRICAL EQUIP&SUPPLY 401-0000-141.42-00 13,821.95
ELECTRICAL EQUIP&SUPPLY 401-0000-141.41-00 1,607.00
Division Total: $33,088.78
Department Total: $33,088.78
EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 270.92
MARSH MUNDORF PRATT CONSULTING SERVICES 401-7120-533.49-01 829.66
SULLIVAN
OFFICE DEPOT SUPPLIES 401-7120-533.31-01 63.49
Power Systems Division Total: $1,164.07
ANGELES MILLWORK&LUMBER ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 30.02
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 42.53
FASTENERS, FASTENING DEVS 401-7180-533.31-01 13.44
ANIXTER, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 932.96
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 251.57
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 92.85
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 94.11
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 401-7180-533.44-50 373.87
DESIGNER DECAL, INC MARKERS, PLAQUES,SIGNS 401-7180-533.31-01 1,618.55
DM DISPOSAL CO. MATERIAL HNDLING&STOR EQP 401-7180-533.41-50 187.80
FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 401-7180-533.34-02 5.51
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 (63.13)
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 75.16
MURREY'S DISPOSAL CO, INC BUILDING MAINT&REPAIR SER 401-7180-533.47-10 487.39
NAPA AUTO PARTS ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 11.41
NORTH COAST ELECTRIC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 107.71
Page 7 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 12
; ., City of Port Angeles
City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
COMPANY ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 249.10
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 401-7180-533.31-01 104.64
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.35-01 (326.40)
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 48.74
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 89.11
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 353.84
COMPUTERS,DP&WORD PROC. 401-7180-533.31-01 92.48
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 288.37
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 139.24
ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 255.68
SECURITY SERVICES NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 750.00
WESTERN SYSTEMS, INC ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 3,257.36
ELECTRICAL EQUIP&SUPPLY 401-7180-533.34-02 2,382.08
Electric Operations Division Total: $11,945.99
Public Works-Electric Department Total: $13,110.06
Electric Utility Fund Total: $46,198.84
FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 3,186.42
PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 737.36
Division Total: $3,923.78
Department Total: $3,923.78
AMAZON CAPITAL SERVICES CONTRL,INDICA,RECORD INST 402-7380-534.31-01 51.80
SUPPLIES 402-7380-534.31-01 14.13
CLINICARE, LLC HEALTH RELATED SERVICES 402-7380-534.49-90 350.00
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 402-7380-534.44-50 23,991.31
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 528.35
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,168.00
FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 12.63
FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 32.07
HACH COMPANY CHEMICAL LAB EQUIP&SUPP 402-7380-534.31-05 1,029.49
HOME DEPOT PRO-SUPPLYWORKS WATER&SEWER TREATING CHEM 402-7380-534.31-05 715.03
OFFICE DEPOT SUPPLIES 402-7380-534.31-01 22.61
SHI INTERNATIONAL CORP COMPUTERS,DP&WORD PROC. 402-7380-534.48-02 182.96
COMPUTER HARDWARE&PERIPHE 402-7380-534.31-01 59.65
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 193.00
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 173.97
Page 8 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 13
; ., City of Port Angeles
City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
SWAIN'S GENERAL STORE INC CLOTHING ACCESSORIES(SEE 402-7380-534.31-01 358.47
THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 30.81
TMG SERVICES INC PUMPS&ACCESSORIES 402-7380-534.35-01 6,767.36
Water Division Total: $35,681.64
DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.41-50 48.76
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 402-7382-534.31-20 45.05
Industrial Water Treatmnt Division Total: $93.81
Public Works-Water Department Total: $35,775.45
Water Utility Fund Total: $39,699.23
AMAZON CAPITAL SERVICES CONTRL,INDICA,RECORD INST 403-7480-535.31-01 51.80
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 403-7480-535.44-50 17,705.92
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 591.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 868.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 1,331.62
FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 47.05
PIPE AND TUBING 403-7480-535.31-20 587.83
PIPE FITTINGS 403-7480-535.31-20 11.05
PIPE AND TUBING 403-7480-535.31-20 54.97
FKC CO, LTD. POWER TRANSMISSION EQUIPM 403-7480-594.64-10 11,684.21
GRAI NGER FURN ITU RE,LAB,SPECIAL 403-7480-535.31-20 320.68
CHEMICAL LAB EQUIP&SUPP 403-7480-535.31-05 99.39
HARBOR FREIGHT TOOLS HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 167.31
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 403-7480-535.31-20 1,557.07
KUBWATER RESOURCES, INC. WATER&SEWER TREATING CHEM 403-7480-535.31-05 4,116.03
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 403-7480-535.31-01 38.00
REIMBURSEMENT
MEAL REIMBURSEMENT 403-7480-535.31-01 19.00
NAPA AUTO PARTS WATER&SEWER TREATING CHEM 403-7480-535.31-20 35.49
FUEL,OIL,GREASE, & LUBES 403-7480-535.31-20 72.34
WATER&SEWER TREATING CHEM 403-7480-535.31-20 7.71
PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 37.51
OLYMPIC STATIONERS INC OFFICE MECH AIDS,SM MACH 403-7480-535.31-01 72.24
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.31-20 170.78
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP&SUPPLY 403-7480-535.31-20 81.38
PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 294.61
SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 403-7480-535.48-10 225.00
Page 9 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 14
City of Port Angeles
` "` "` City Council Expenditure Report
:;
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
SUNBELT RENTALS, INC RENTAL/LEASE EQUIPMENT 403-7480-535.45-30 638.51
SWAIN'S GENERAL STORE INC FASTENERS, FASTENING DEVS 403-7480-535.31-20 163.54
THURMAN SUPPLY HAND TOOLS ,POW&NON POWER 403-7480-535.31-20 13.99
PIPE FITTINGS 403-7480-535.31-20 8.25
FASTENERS, FASTENING DEVS 403-7480-535.31-20 8.49
FASTENERS, FASTENING DEVS 403-7480-535.31-20 43.87
PIPE AND TUBING 403-7480-535.31-20 9.64
Wastewater Division Total: $41,134.28
Public Works-WW/Stormwtr Department Total: $41,134.28
Wastewater Utility Fund Total: $41,134.28
A/R MISCELLANEOUS REFUNDS OVERPMT OF TRFR STN FEES 404-0000-213.10-90 70.78
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 404-0000-237.10-00 213.05
Division Total: $283.83
Department Total: $283.83
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 404-7538-537.44-50 25,011.80
MATT'S TOOLS USA, LLC FIRST AID &SAFETY EQUIP. 404-7538-537.31-01 84.36
FIRST AID &SAFETY EQUIP. 404-7538-537.31-01 96.78
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 404-7538-537.31-01 38.00
REIMBURSEMENT
MEAL REIMBURSEMENT 404-7538-537.31-01 38.00
OLYMPIC PARTY&CUSTODIAL JANITORIAL SUPPLIES 404-7538-537.31-20 143.26
SUPPLIES
THURMAN SUPPLY ELECTRICAL EQUIP&SUPPLY 404-7538-537.31-20 155.86
SW-Transfer Station Division Total: $25,568.06
AMAZON CAPITAL SERVICES CONTRL,INDICA,RECORD INST 404-7580-537.31-01 51.79
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 404-7580-537.44-50 16,801.90
MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 404-7580-537.31-01 19.00
REIMBURSEMENT
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7580-537.49-90 1,025.17
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 404-7580-537.31-01 156.56
Solid Waste-Collections Division Total: $18,054.42
ANGELES MILLWORK&LUMBER SUPPLIES 404-7585-537.31-20 63.39
EDGE ANALYTICAL TESTING&CALIBRATION SERVI 404-7585-537.41-50 1,038.41
TESTING&CALIBRATION SERVI 404-7585-537.41-50 786.61
TESTING&CALIBRATION SERVI 404-7585-537.41-50 1,699.84
HARBOR FREIGHT TOOLS SUPPLIES 404-7585-537.31-20 163.12
Page 10 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 15
City of Port Angeles
` "` "` City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
Solid Waste-Landfill Division Total: $3,751.37
Public Works-Solid Waste Department Total: $47,373.85
Solid Waste Utility Fund Total: $47,657.68
AMAZON CAPITAL SERVICES CONTRL,INDICA,RECORD INST 406-7412-538.31-01 51.80
ANGELES MILLWORK&LUMBER BUILDER'S SUPPLIES 406-7412-538.31-20 10.41
DATABAR INCORPORATED PRINTING,SILKSCR,TYPSET 406-7412-538.44-10 1,359.01
DEPARTMENT OF REVENUE Excise Tax Returns-Oct 406-7412-538.49-50 956.99
OFFICE DEPOT SUPPLIES 406-7412-538.31-01 7.74
PORT ANGELES POWER SUPPLIES 406-7412-538.31-01 28.20
EQUIPMENT
THURMAN SUPPLY PIPE AND TUBING 406-7412-538.31-20 17.41
Stormwater Division Total: $2,431.56
Public Works-WW/Stormwtr Department Total: $2,431.56
Stormwater Utility Fund Total: $2,431.56
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 900.00
EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 396.00
GAGE, TYLER FIRST AID &SAFETY EQUIP. 409-6025-526.31-08 50.00
LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 370.50
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 409-6025-526.31-01 57.86
BUTCHER SHOP& MEAT EQUIP 409-6025-526.31-01 4.36
Medic I Division Total: $1,778.72
Fire Department Total: $1,778.72
Medic I Utility Fund Total: $1,778.72
DAVE'S HEATING &COOLING SVC CITY REBATE 421-7121-533.49-86 500.00
CITY REBATE 421-7121-533.49-86 500.00
GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 157.00
OFFICE DEPOT SUPPLIES 421-7121-533.31-01 63.54
PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 500.00
Conservation Division Total: $1,720.54
Public Works-Electric Department Total: $1,720.54
Conservation Fund Total: $1,720.54
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP&SUPPLY 451-7188-594.65-10 137.22
Electric Projects Division Total: $137.22
Public Works-Electric Department Total: $137.22
Electric Utility CIP Fund Total: $137.22
Page 11 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 16
City of Port Angeles
City Council Expenditure Report
� .. Between Nov 21, 2020 and Dec 4, 2020
r
t4nn +`•'
Vendor Description Account Number Amount
AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 78.76
ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,844.80
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 4,121.99
BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 8.20
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 11.60
HOSES, ALL KINDS 501-0000-141.40-00 62.95
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 46.33
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 54.53
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 3.59
DAREN'S POINT S AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 521.47
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 254.48
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 1,042.91
DON SMALL&SONS OIL DIST CO. AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 1,116.61
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 475.13
FREIGHTLINER NORTHWEST AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 123.38
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 460.04
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 170.55
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 4.33
AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 317.24
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 61.97
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 23.95
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 32.36
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 203.16
AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 8.37
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 157.54
O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 195.50
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 211.72
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 211.72
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 30.02
OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 260.61
PENINSULA LUBRICANTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 157.51
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 721.90
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 324.13
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 323.99
Page 12 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 17
; ., City of Port Angeles
City Council Expenditure Report
Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 77.68
SEATTLE AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 285.45
DISTRIBUTING
SIX ROBBLEES' INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 46.41
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 60.91
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 372.36
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 160.20
SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 70.92
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 401.38
AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 566.44
TACOMA SCREW PRODUCTS INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 2.56
Division Total: $17,687.65
Department Total: $17,687.65
AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 149.98
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 238.27
ANGELES COLLISION REPAIR EXTERNAL LABOR SERVICES 501-7630-548.34-02 119.35
EXTERNAL LABOR SERVICES 501-7630-548.34-02 135.63
ANGELES MILLWORK&LUMBER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1.26
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.98
BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 4.21
AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 4.74
COPY CAT GRAPHICS AUTO&TRUCK ACCESSORIES 501-7630-548.34-02 1,036.18
EXTERNAL LABOR SERVICES 501-7630-548.34-02 406.87
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 67.33
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 719.02
EXTERNAL LABOR SERVICES 501-7630-548.34-02 134.63
EXTERNAL LABOR SERVICES 501-7630-548.34-02 182.28
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
EXTERNAL LABOR SERVICES 501-7630-548.34-02 73.77
FAR-WEST MACHINE & AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 9.77
HYDRAULICS
Page 13 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 18
; ., City of Port Angeles
City Council Expenditure Report
,77- Between Nov 21, 2020 and Dec 4, 2020
Vendor Description Account Number Amount
FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 214.05
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 591.55
FREIGHTLINER NORTHWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 178.64
HEARTLINE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 117.45
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 252.00
HUGHES FIRE EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 281.63
JENNINGS EQUIPMENT INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 3,264.71
KAMAN INDUSTRIAL BELTS AND BELTING 501-7630-548.34-02 201.64
TECHNOLOGIES
LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 396.67
EXTERNAL LABOR SERVICES 501-7630-548.34-02 164.46
EXTERNAL LABOR SERVICES 501-7630-548.34-02 176.57
EXTERNAL LABOR SERVICES 501-7630-548.34-02 59.83
MATT'S TOOLS USA, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 63.00
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 16.72
AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 387.11
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 1,464.40
MOTOR TRUCKS INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 478.70
NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 43.72
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 12.38
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 188.32
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (188.32)
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 40.25
O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 (97.92)
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 17.44
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 47.41
OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 2,090.71
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 388.66
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 657.11
PAPE' MACHINERY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 96.79
PDQ AUTO, INC. AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 612.60
EXTERNAL LABOR SERVICES 501-7630-548.34-02 420.95
QUALITY 4X4 TRUCK SUPPLY AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 10.63
AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 812.99
EXTERNAL LABOR SERVICES 501-7630-548.34-02 408.01
Page 14 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 19
City of Port Angeles
!� City Council Expenditure Report
r. Between Nov 21, 2020 and Dec 4, 2020
r
t4nn +"•'
Vendor Description Account Number Amount
RUDY'S AUTOMOTIVE AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 236.04
EXTERNAL LABOR SERVICES 501-7630-548.34-02 362.52
EXTERNAL LABOR SERVICES 501-7630-548.34-02 170.60
EXTERNAL LABOR SERVICES 501-7630-548.34-02 170.60
SIRENNET.COM AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 145.80
SNAP-ON TOOLS-CHUGGER AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 941.12
DEANE
AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 48.36
AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 97.16
SWAIN'S GENERAL STORE INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.31-01 96.51
TACOMA DODGE CHRYSLER JEEP AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 282.11
TACOMA SCREW PRODUCTS INC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 189.34
Equipment Services Division Total: $20,173.48
Public Works Department Total: $20,173.48
Equipment Services Fund Total: $37,861.13
ANGELES COMMUNICATIONS INC MISCELLANEOUS SERVICES 502-2081-518.41-50 1,318.44
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 18,134.87
COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 108.03
Information Technologies Division Total: $19,561.34
Finance Department Total: $19,561.34
Information Technology Fund Total: $19,561.34
AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31
PAYROLL SUMMARY 920-0000-231.53-12 386.54
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 575.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 20,621.95
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 94,243.14
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 87,066.30
HSA BANK PAYROLL SUMMARY 920-0000-231.52-40 5,006.04
ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 23,135.68
JOHN HANCOCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 845.93
CO
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 30,290.55
OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 230.76
ENFORCEMENT
PIERS PAYROLL SUMMARY 920-0000-231.51-10 1,294.86
PAYROLL SUMMARY 920-0000-231.51-11 15,442.99
Page 15 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 20
City of Port Angeles
!� City Council Expenditure Report
IL
r. Between Nov 21, 2020 and Dec 4, 2020
r
t4nn +"•'
Vendor Description Account Number Amount
PIERS PAYROLL SUMMARY 920-0000-231.51-12 82,589.33
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,021.50
PAYROLL SUMMARY 920-0000-231.54-10 2,021.50
UNITED WAY(PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 230.12
VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 12.00
Division Total: $366,206.50
Department Total: $366,206.50
Payroll Clearing Fund Total: $366,206.50
Total for Checks Dated Between Nov 21,2020 and Dec 4,2020 $771,755.76
Page 16 of 16 Dec 9, 2020 2:15:11 PM
December 15, 2020 E - 21
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works & Utilities
Subject: SCADA Technical Support,PSA-2020-03 Amendment 1
Summary: The purpose of this memo is to receive City Council approval for an amendment to the
Professional Services Agreement for Supervisory Control And Data Acquisition(SCADA)maintenance
support. The purpose of the amendment is to extend the current contract for an additional year of work
and to increase the cost of the Agreement by$84,000. The increased costs are the result of extending the
contract into 2021 and are included in the approved 2021 Budget.The current consultant,Technical
Systems Inc.of Lynnwood,WA is providing the City with excellent service
Funding: 2021 Funds are available as shown.
Budget Account
Wastewater SCADA Maintenance Support $30,000 403-7480-535-4802
Water SCADA Maintenance Support $35,000 402-7380-534-4802
Elwha Water SCADA Maintenance Support $15,000 402-7382-534-4802
Solid Waste SCADA Maintenance Support $4,000 404-7538-537-4802
Total Contract Amount $84,000
Recommendation: Approve and authorize the City Manager to:
1) Sign the 2020 SCADA Technical Support Professional Service Agreement Amendment 01 with
Technical Systems Inc.increasing the total contract value by$84,000 to a new not to exceed amount
of$179,000,and extend the agreement expiration date to December 31,2021, and
2) Make minor modifications to the agreement, as necessary.
Background / Analysis: The City's Wastewater Treatment Plant,Water Treatment Plant,Industrial
Water System,numerous Wastewater pump stations,Water Reservoirs, Solid waste leachate pump
stations, and Landfill Gas Flare are all monitored and controlled via Supervisory Control And Data
Acquisition (SCADA) systems.Maintenance of SCADA systems is critical to the continued efficient
operation of these facilities.
On April 7,2020, Council approved the SCADA Technical Support,Professional Service Agreement
PSA-2020-03 for$95,000.This Agreement provides specialized SCADA technical support services and
includes a variety of technical support tasks associated with facilities operated by the City's Water,
Wastewater, and Solid Waste utilities. The current consultant,Technical Systems Inc. of Lynnwood, WA
is providing the City with excellent service.
The purpose of Amendment 01 is to extend the existing contract with Technical Systems Inc. through the
2021 calendar year. This extension will assure that the City has a consultant available with the specialized
knowledge and expertise to provide maintenance and technical support for the City's SCADA systems.
December 15, 2020 E - 22
All work on this contract is controlled through the Directed Service Order process.The costs for this
extension are included in the approved 2021 Budget.
The tasks supported by this Professional Services Agreement require personnel with specialized control
system integration specializations, as well as several other unique skills the City does not currently retain
in-house. For this reason,the City is seeking outside support.
Historically,the Public Works Department has discussed retaining this service in house,resulting in a
higher level of service to the City's SCADA infrastructure, faster response time to emergencies,increased
operational capability,and a greater resiliency within our utility management. As we move forward over
the next 18 months,Public Works will recommend these contract services be reduced to larger capital
SCADA needs and major SCADA overhauls,while emergency response,troubleshooting,maintenance,
repair,and general operations be provided by bringing in full time technical expertise staff to accomplish
these tasks at a more economical rate while increasing responsiveness.
Funding Overview: Funds for this effort are available in the following budgets.The table below
identifies the tasks, associated budget, and corresponding budget accounts.
Task 2020 2021 Total Budget Account
1.0 Maintenance and Technical
Support
1.1 Wastewater SCADA $30,000 $30,000 $60,000 403-7480-535-4802
Maintenance Support
1.2 Water SCADA Maintenance $30,000 $35,000 $65,000 402-7380-534-4802
Support
1.3 Solid Waste SCADA $4,000 $4,000 $8,000 404-7538-537-4802
Maintenance Support
1.4 Elwha Water SCADA - $15,000 $15,000 402-7382-534-4802
Maintenance Support
2.0 SCADA Engineering $31,000 - $31,000 452-7388-594-6510
Technical Support
Total Contract Amount $95,0001 $84,000 $179,000
December 15, 2020 E - 23
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works & Utilities
Subject: Pump Station No3 Design and Construction Support PSA-2019-09—Amendment 1
Summary: The purpose of this memo is to receive City Council approval for a$10,000 amendment
increase and an extension to the expiration date of the Professional Services Agreement with Kennedy
Jenks Consultants for Pump Station No3 Design and Construction Support services.
Funding: Funds are available in the approved 2021 budget for the Wastewater Utility Capital projects
(453-7488-594-6510)in an amount of$250,000 for Pump Station 3 Replacement.
Recommendation: Approve and authorize the City Manager to:
1) Sign the Pump Station No3 Design and Construction Support Professional Service Agreement
Amendment 01 with Kennedy Jenks Consultants increasing the total contract value by $10,000 to a new
not-to-exceed amount of$225,950, and
2)Extend the agreement expiration date to April 30,2021, and to make minor modifications to the
agreement,as necessary.
Background / Analysis: On April 16,2019, City Council approved a Professional Services consulting
contract with Kennedy Jenks Consultants of Seattle,WA for the not-to-exceed amount of$215,950.
Through this contract the consultants are assisting the City in the design and construction management of
Wastewater Pump Station No3 upgrades serving sanitary sewer flows from the west side of the City.
Construction of the Pump Station 3 Replacement Project began later than anticipated in the original
drafting of the Professional Services Agreement. This amendment extends the Agreement from December
31,2020 to April 30,2021 to ensure the City retains consistent consultant support services through the
duration of the Pump Station 3 Replacement Construction Contract.
Remaining construction activities on the Pump Station 3 Replacement project include:
• Rehabilitation of the existing Pump Station 3 Wet Well,
• Installation of a pump station control panel(purchase contract MEC-2020-04),
• Installation of a security fence around the facility,
• Installation of an emergency generator,and
• Startup and commissioning of the new Pump Station 3.
Based on the delayed project start, and the project being a more complicated effort than anticipated,the
City anticipates a need for the additional funds. For this reason,the City seeks to add an additional
budget of$10,000 to the Professional Services Agreement.
Funding Overview: Funds are available in the approved 2021 budget for the Wastewater Utility
Capital projects(453-7488-594-6510)in an amount of$250,000 for Pump Station 3 Replacement.
December 15, 2020 E - 24
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , U.S, MEMO
Date: December 15,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works & Utilities
Subject: N Street Outfall Improvement,Project No. DR0119, Professional Services Agreement
PSA-2020-64
Summary: The purpose of this memo is to receive City Council approval to enter into a Professional
Services Agreement with Gray and Osborne,Inc of Seattle,WA to; 1)design improvements to the N
Street stormwater outfall, and 2)produce a plan set and specifications for the City to retain a contractor to
construct the project. This project addresses long-term erosion issues at the N Street Outfall by running a
new storm line to the bottom of the bluff.
Funding: This project is in the approved 2021-2026 CFP as priority number 1 for the Stormwater Utility
with$62,500 set aside for project design. City staff negotiated a Scope of Work and budget with the
consultant to perform the work for an amount not-to-exceed $59,996.00.
Recommendation:
1)Approve and award a Professional Service Agreement 2020-64 for the N Street Outfall Improvement
Project with Gray and Osborne,Inc of Seattle,WA in the not to exceed amount of$59,996.00, and
2)Authorize the City Manager to sign and execute the Professional Services Agreement and to make
minor modifications,as necessary.
Background / Analysis: Stormwater runoff from approximately 400 acres of the City is collected and
conveyed to an outfall on the north side of the intersection of 4t1i and N Streets. The existing outfall is
comprised of an 18-inch diameter concrete pipe stubbed out at the top of the marine bluff.Discharge
flows into a historic ravine,falls over the 100-foot bluff, and travels north onto the shoreline and into the
Strait of Juan de Fuca.
With this project,the City seeks to control and stabilize the stormwater flow from the top of the bluff,
down to the toe of the bluff. The consultant will analyze and present alternative designs. Likely design
components will include installation of an anchoring structure at the top of the bluff, a fused conveyance
pipe extending over and down the bluff, and an energy dispersion structure installed at the toe of the bluff.
This project was added to the CFP in 2019 and advanced in priority due to observed erosion events. Once
constructed,this project will reduce erosion at the top of the bluff and help protect the City's roadway and
buried infrastructure at the 4t1i and N Street intersection.
In Fall 2020, City staff sought an engineering consultant to perform this work using the MRSC Roster
Selection Process. Eight qualified firms were reviewed and rated; Gray and Osborn,Inc. of Seattle,WA
was the City's top selection based on qualifications and experience with similar projects.
The City does not have the staff capacity to accomplish the design of this project in-house. For this
reason,the City is seeking outside support.
Funding Overview: Funds are budgeted for this design work, as described in the 2021-2026 Capital
Facilities Plan, in the amount of$62,500. The City negotiated a scope of work and budget with the
consultant to perform the work for a not-to-exceed amount of$59,996.00.
December 15, 2020 E - 25
-;G� POR-T-ANGELES CITY COUNCIL
WASH I N G T O N , u , S , MEMO
Date: December 15,2020
To: City Council
From: Ken Dubuc,Fire Chief
Subject: Clallam County Board of Health Grant Acceptance
Summary: The Fire Department has notified that it had been awarded a grant from the Clallam County
Behavioral Health Department that will fund the Community Paramedic program through 2021. The
intent of the grant is to improve behavioral health outcomes for the community by providing an increased
level of health care,reducing emergency department visits,reducing calls to 9-1-1 and providing referrals
to appropriate health care alternatives.
Funding: There are no costs to the City associated with the acceptance of this grant. The grant itself is
funded through the 1/10'of 1% Tax(Hargrove Fund), and totals$98,500.
Recommendation: Authorize the City Manager to sign the attached Clallam County Department of
Health and Human Services grant agreement for the funding of a Community Paramedic position for
calendar year 2021 and to make minor modifications as necessary.
Background / Analysis: For a number of years,the Clallam County Department of Health and Human
Services has sponsored a competitive grant program for the distribution of funding acquired through the
1/10t1i of 1% Hargrove Tax. The Hargrove Tax is intended for the support of community behavioral
health services.
Recognizing that almost all of the patient contacts made by the Community Paramedic have a behavioral
health component,the Fire Department applied for funding assistance for the Community Paramedic
program through this grant opportunity. After a competitive selection process,the grant request was
approved, and the Department was awarded$98,500—the total amount required to fund a Firefighter
Paramedic position for one year.
The Fire Department is very grateful for this recognition from the Clallam County Board of Health. The
award of this grant is a testament to the success of the Community Paramedicine program and an
indication of the positive support that the program has in the community.
Funding Overview: There are no costs to the City associated with the acceptance of this grant
agreement. Funding will be provided by Clallam County Department of Health and Human Services.
December 15, 2020 E - 26
Contract 11323-21-PAFD
PROVIDER AGREEMENT
BEHAVIORAL HEALTH FUND
This AMENDMENT is entered into and effective January 1, 2021 between CLALLAM COUNTY, STATE OF
WASHINGTON, hereinafter referred to as "County", and PORTANGELES FIRE DEPARTMENT, hereinafter
referred to as"Contractor'.
CLALLAM COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES
Address: 111 E 3rd Street
Port Angeles,WA 98362
Project Manager: Jenny Oppelt
Contact Phone: (360) 417-2431
Contact Fax: (360) 452-9605
Contractor: City of Port Angeles
321 East 51"Street
Port Angeles,WA 98362
Phone: 360-417-4651
Contact Person: Ken Dubuc
Fire Chief
kd ub uc@cityofpa.us
This Agreement is comprised of:
Special Terms and Conditions
General Terms and Conditions
Appendix A—Statement of Work and Budget
To provide Behavioral Health Services for COMMUNITY PARAMEDICINE PROGRAM Appendix A, Statement of
Work and Budget,attached for a maximum consideration of$98,500.00.
IN WITNESS WHEREOF, the parties have entered into this Agreement on this day of
2020.
BOARD OF CLALLAM COUNTY CITY OF PORT ANGELES:
COMMISSIONERS:
Chair Date City Manager Date
ATTEST: APPROVED AS TO FORM:
Loni Gores, Clerk of the Board
December 15, 2020 E - 27
Page]
CLALLAM COUNTY
BEHAVIORAL HEALTH
PROGRAM FUND CONTRACT
SPECIAL TERMS AND CONDITIONS
1. DEFINITIONS
The words and phrases listed below, as used in the Agreement, shall each have the following definitions:
A. Provider Agreement/Agreement means the contract between Clallam County Department of Health and
Human Services and the Contractor,and includes the Special Terms and Conditions, General Terms and
Conditions, and any other documents attached or incorporated by reference.
B. Contractor means the entity performing services pursuant to the Agreement and includes the
Contractor's officers, employees and/or agents. For purposes of any permitted Subcontract, Contractor
includes any Subcontractor and its owners, members,officers, directors, partners,employees, and/or
agents.
C. County means Clallam County and its appointed and/or elected officials,officers, employees and/or
authorized agents.
D. Client or Patient shall mean any individual or receiving services under this Agreement.
E. Subcontract means a separate Agreement or Contract between the Contractor and an individual or
entity (Subcontractor)to perform all or a portion of the duties and obligations which the Contractor is
obligated to perform pursuant to this Agreement.
F. RCW means the Revised Code of Washington, as now or hereafter amended.
G. WAC means the Washington Administrative Code,as now or hereafter amended.
2. TERM OF AGREEMENT
The Contractorwill provide services listed in AppendixA from January 1, 2021 through December31, 2021.
3. STATEMENTOF WORK
The City, via the PAFD, shall hire and train a fulltime Firefighter/Paramedic to perform the services listed in
the attached Exhibit A. This fulltime Firefighter/Paramedic will be compensated at the amount li sted in the
Budget/Fee Schedule attached as Exhibit B.
Contractor will bill on the County provided billing form created for the program and submit required
quarterly reports.
4. PROGRAM FUNDING
Total maximum consideration in this Agreement for the service descriptions set forth in the Statement of Work
shall be$98,500.00. Contractor shall match and account for services in the amounts designated in the Budget
portion of the Statement of Work. Contractor shall bill for services at the rates designated in the Statement of
Work and reflected on the County's billing form.
5. MONITORING/EVALUATION VISITS
Over the duration of the contract, the County may make a minimum of one monitoring and/or evaluation visits
to the Contractor for the purpose of fiscal and program review. During these visits,the Contractor will make all
records and evaluation data available as requested by monitoring/evaluation personnel, as well as associated
staff. Evaluation visits will include interviews with relevant staff and may include observation of program
December 15, 2020 E - 28
Page 2
activities.The Contractor will provide Release of Information forms for signature by monitoring/evaluation
personnel to ensure that access to confidential material is legally authorized. The monitor will also require that
all relevant billing information reimbursed by this contract is available for review.
6. PAYMENT, BILLING AND REPORTS
A quarterly data report is required within 30 days of the end of each quarter(April 30th, July 31st,
September 30th, and January 31st, 2022). The quarterly reportwill be recorded on a form created by the
Kitsap Public Health District contracted Epidemiologist.
A. Quarterly electronic reports will be submitted to One Tenth Online in a form collaboratively developed with
the County and/or Kitsap County Health District.This form will include a short narrative to summarize the
Contractor's quarterly activities underthis agreement including any problems,delays or adverse
conditions which will materially affect the Contractor's ability to meet project objectives or time schedules
togetherwith a statement of action taken or proposed to resolve the situation.
B. Upon request, additional reports of activities and services provided to the County Project Manager.
Contractors are also to comply with County requirements concerning the collection and transmission of Client
Satisfaction information.
For the purpose of any reports or records required by the County:
A. Documentation and Record Keeping. The Contractor will maintain thorough reports and records pertinent
to the activities to be funded under this agreement.
B. Access to Reports, Records and Retention. All such reports and records pertinent to the work undertaken
under this agreement will be retained by the Contractor for all statutorily required periods of time,unl es s
a longer period is required to resolve audit findings or litigation.
C. Audits and Inspections. All Contractor reports and records with respect to any matters covered by this
Agreement will be made available in accord with state and federal regulations.
The Contractor must bill no later than 45 days after month of service. A pattern of failure to do so may result
in forfeiture or withholding of funding for services that are not billed within this timeframe. Contractor will
submit monthly invoices for payment of services provided under this Agreement and required back-up
documentation to: Clallam County Department of Health and Human Services
Attn: Behavioral Health Billing
111 E 3rd Street
Port Angeles,WA 98362
Documentation of a pattern of failure to comply with billing and/or reporting obligations outlined above may
result in corrective action requirements and/or the withholding of funds, and may result in the termination of
this Agreement. A pattern of non-compliance with billing and/or reporting will be taken into consideration for
future awarding of funds and/or grant cycles.
December 15, 2020 E - 29
Page 3
CLALLAM COUNTY
BEHAVIORAL HEALTH
PROGRAM FUND CONTRACT
GENERAL TERMS AND CONDITIONS
A. RELATIONSHIP OF THE PARTIES
The parties agree that an "Independent Contractor—County"relationship is created bythis Agreement. The
implementation of contracted activities and the results to be achieved are solely the responsibility of the
Contractor. No agent,employee,servant,or representative of the Contractor shall be deemed to be an
employee, agent, servant or representative of the County for any purpose and the employees of the
Contractor are not entitled to any of the benefits the County provides for County employees, including
vacation and medical benefits, holiday and sick leave pay,and any other rights and/or privileges afforded to
Clallam County employees. The Contractor will be solely and entirely responsible for its acts and for the acts
of its agents, employees,servants,subcontractors,or otherwise during the performance of this Agreement.
The Contractor shall assume full responsibility for payment of all federal,state, and local taxes or
contributions imposed or required under, but not limited to,social security and income tax laws and business
and occupation tax laws. In the performance of the contracted activities herein contemplated, the Contractor
is an independent contractor with the responsibility and authority to control and direct the performance and
the details of the work in accordance with the terms and conditions of this Agreement. However, the results
of the work contemplated herein must meet the approval of the County and shall be subject to the County's
general rights of examination, inspection and review to secure the satisfactory completion thereof. In the
event that either the state or federal government determines that an employer-employee relationship exists
rather than an independent contractor relationship such that the County is deemed responsible for federal
withholding,social security contributions and the like,the Contractor agrees to reimburse the County for any
payments made or required to be made by the County.
B. NON-COMPLIANCE
Recovery of Costs Claimed in Error: If the Contractor claims and is reimbursed for costs under a cost-
reimbursement contract which the County later finds were(1) claimed in error or(2)not allowable costs under
the terms of this Agreement,the Contractor agrees to cooperate fully in the recovery of these costs, including
participation in auditing procedures and subsequent full reimbursement of applicable funds to the County.
A. Stop Placement: The County may stop the placement of clients in a treatment program immediately upon
f ind ing that the Contractor or Subcontractor is not in compliance with provision of applicable Federal and
State laws and regulations or these General Terms and Conditions.
B. Additional Remuneration Prohibited:The Contractor shall not charge or accept additional remuneration
from any client or relative,friend, payee,guardian or attorney of the client, or any other person, for
services provided under this Agreement other than those specifically authorized by the County. In the
event the Contractor charges or accepts prohibited remuneration,the County shall have the right to
assert a claim against the Contractor on behalf of the client,for d ouble the amount charged, and recoup
reasonable attorney's fees incurred in connection with the claim. Any violation of this provision shall be
deemed a material breach of this Agreement and shall constitute grounds for termination.
C. In the event the Contractor fails to maintain its reporting obligations, the County reserves the right to
withhold reimbursements to the Contractor in an amount proportional to the data estimated to be
outstanding until such time that the data is current.
C. THE CONTRACTOR AND SUBCONTRACTOR(S)
The Contractor assumes all responsibility for the actions of any subcontractors.
The Contractor may enter into written subcontracts with persons, partnerships, corporations,"limited liability
companies", or government entities, only upon notifying the County in writing of its intent to subcontract with
such entities. County approval will be in writing.
December 15, 2020 E - 30
Page 4
In the event that the Contractor employs the use of any subcontractors with the written approval of the
County, the subcontract between the Contractor and the subcontractor shall specify that the subcontractor is
bound by the terms of this Contractor Agreement between the County and the Contractor. The Contractor
shall ensure that in all subcontracts entered into,Clallam County is named as an express third-parry
beneficiary of such contracts with full rights as such.
Subcontractor Duplication of Work:The Contractor ensures that work to be performed under any subcontract
does not duplicate work to be charged to the County under any other contract or agreement with the
subcontractor.
4. AVOIDANCE OF CONFLICTOF INTEREST
The Contractor will avoid organizational conflicts of interest or the appearance of a conflict of interest in
d isbursing contract funds for any purpose and in the conduct of procurement activities.The Contract will
ensure that its subcontractors,employees, agents or representatives avoid conflicts of interest or the
appearance of a conflict of interest in d isbursing contract funds for any purpose and in the conduct of
procurement activities.
5. STAFFING AND CREDENTIALS(if applicable)
The Contractor is to inform the County immediately of staff vacancies and other changes in staffing to projects
funded by this source,where such staff changes are a departure from staffing patterns outlined in the
Contractor's proposal. In general, the Contractor is to inform the County immediately of any situation that
would compromise the Contractor's abilityto conductthe activities outlined in the Statement of Workwithin
proposed time frames.
All Contractor personnel shall possess the necessary license/registration/certification as required by law and
Health Care Authority policy and in accordance with WAC 182, WAC 246-341, RCW 71.24.037,and any
successors as applicable.
6. DRUG-FREE WORKPLACE
The Contractor shall maintain a drug-free workplace in accordance with WAC 296-800-11025, with the
following information articulated in the agency personnel manual:
A. A philosophy of non-tolerance of illegal drug-related activity;
B. Agency standards of prohibited conduct;and
C. Actions to betaken in the event a staff member misuses alcohol or other drugs.
7. CLIENT ABUSE
The Contractor shall immediately report all instances of suspected client abuse to the Washington State
Department of Social and Health Services in accordance with State and Federal laws, Health Care Authority
and Washington State Department of Social and Health Services policies.
8. NON-DISCRIMINATION
The Contractor shall comply with all applicable federal,state,and local laws, regulations, rules, and
ordinances relating to nondiscrimination.
9. CRIMINAL HISTORY BACKGROUND CHECK
Background Check (RCW 43.43,388-877-0500 WAC, 246-341 WAC)
A. The Contractor shall ensure a criminal background check is conducted for all staff members, case
managers, outreach staff members,etc. or volunteers who have unsupervised access to children,
adolescents,vulnerable adults and persons who have developmental disabilities. Said criminal
background checks shall be renewed not less than every three years thereafter for all persons who have
December 15, 2020 E - 31
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unsupervised access to children,adolescents,vulnerable adults and persons who have developmental
disabilities.
B. When providing services to youth, the contractor shall ensure that requirements of WAC 388-06 are met.
10. BEHAVIORAL HEALTH TREATMENT REQUIREMENTS (if applicable)
If an organization is proposing to offer behavioral health treatment services, they must be authorized to
provide these services, and/or subcontract with organizations authorized to provide these services.
Requirements for providing behavioral health treatment include:
A. An agency must be licensed through the Washington State Department of Health or Health Care
Authority as directed under House Bill 1388. An agency must meet the requirements of chapter 246-341
WAC and 388-877-065 WAC through 388-877-0680 WAC, 182 WAC,and 246-341 WAC applicable local
and state rules,and state and federal statutes.
Or
B. An individual must be licensed through the Washington State Department of Health as an advanced
social worker,a licensed independent clinical social worker,a licensed mental health counselor, or a
licensed marriage and family therapist. An individual must meet the requirements of 18.225 RCW and
practice within their scope of work.
All licensed individuals and/or organizations must maintain their Iicensure through the duration of the project.
Mental health treatment services and substance use treatment services shall be delivered in accordance with:
A. CFR 42, CFR 438, or any successors and Federal 1915(b) Mental Health Waiver, Medicaid State plan or
any successors;
B. Other provisions of Title XIX of the Social Security Act, or any successors;
C. RCW 70.02, 71.05, 71.24, and 71.34 or any successors;
D. Chapter 388-855 WAC, 388-875 WAC, 182 WAC, 246-341 WAC or any successors;
E. Other applicable state and federal statutes and regulations,or any successors.
11. DEBARMENT CERTIFICATION
The Contractor, by virtue of signing this Agreement, certifies that the Contractor is not presently debarred,
suspended, proposed for debarment or suspension,declared ineligible, or voluntarily excluded from
participating in this Agreement or any Program Agreement by any Federal or State department or agency.
12. AUDITING AND COST RECOVERY CODE
A. The Contractor shall perform and submit an independent financial audit, at a minimum on an annual
basis. An audit report must be submitted to the County with a letter from management that addresses the
adequacy of internal controls within the Contractor's organization.
In accordance with the Single Audit Act,and the State to County Basic Agreement,should the
Contractor's total federal funds deem an and it level req uired by OMB A-133,this and it type is req uired.
The Contractor must notify County of the Contractor's total federal funding and the determination of the
applicability.
The audit must be in accordance with Generally Accepted Accounting Principles (GAAP)and include in
the management letter to the County any audit findings. Contractors must take corrective action on any
audit findings and providethe County documentation on the timely resolution of such findings. The audit
and/or any corrective action will be at no cost to the County.
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The Contractors hall establish and maintain an adequate system of internal controls to ensure the
efficient use and proper processing of contract funds.
Documentation and records shall be maintained to support levels of service billed. These records and
supportive materials shall be available to the County upon request. Annual monitoring by the County
shall be conducted to determine compliance with applicable rules and regulations.
Contractors are required to maintain client clinical and financial records for a minimum of six(6)years
from the date of services. Failure to submit or failure to retain adequate documentation for services billed
to the County may result in recovery of payments for services not adequately or correctly documented,
and may result in termination of this Agreement.
An independent review may take the place of an audit if that process is able to reasonably assure the
financial stability of the Contactor's operations. The review/audit should coverthe entire operations of the
Contractor. Any exceptions to this process must be granted by the County in writing.
Based upon findings of an audit, investigation,field visit, examination,or other proceeding, the County
may order a repayment of excess payments.
B. Property: Property furnished to the Contractor by the County,or financed or prepaid by the County, or
provided by the County, shall:
1. Be used only for the performance of this Agreement;
2. Be reasonably protected from damage or loss;
3. Be surrendered to County prior to settlement upon completion,termination,or cancellation of this
Ag reement.
13. CORRECTIVE ACTION PROCESS
If the County finds evidence of potential non-compliance during the monitoring process or learns that the
Contractor or its subcontractors are out of compliance with any of the terms or conditions of this Agreement,
the following process will be pursued:
A. The Contract Project Manager named on the face sheet of this Agreement notifies in writing the
appropriate Contractor staff of the potential non-compliance and an agreeable solution is reached.
B. If the process described in (A)does not result in resolution, the County will establish a date when
representatives of the County and the Contractor shall meet and discuss areas of contention and attempt
to resolve the issues involved.
C. The County will provide by registered mail to the Contractor Director and Board President a written
summary of the areas of non-compliance or potential non-compliance.
D. Within twenty (20)days of the date the written notification was mailed, a discussion between the County
and the Contractor Director or Board designee regarding the areas of non-compliance or potential non-
compliance shall be conducted.
E. If the County and the Contractor cannot agree upon a resolution,the County shall withhold payments
related to the area(s)of non-compliance or potential non-compliance, unless a written extension of the
period to agree upon corrective action is issued by the County.
14. DEFEND, INDEMNIFY, AND HOLD HARMLESS
Defense and Indemnity Agreement: The Contractor agrees to defend, indemnify and hold harmless the
County, its appointed and elected officers, agents and employees, from and against all loss or expense,
including but not limited to claims, demands,actions,judgments,settlements,attorneys' fees and costs by
reason of any and all claims and demands upon the County, its elected or appointed officials or employees for
damages because of personal or bodily injury, including death at any time resulting therefrom,sustained by
any person or persons and on account of damage to property including loss of use thereof,whether such
December 15, 2020 E - 33
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injury to persons or damage to property is due to the negligence of the Contractor, his/her subcontractors, its
successor or assigns,or its or their agent,servants, or employees, the County, its appointed or elected
officers, employees or their agents, except only such injury or damage ass ha I I have been occasioned by the
sole neg Iigence of the County, its appointed or elected officials or employees. It is further provided that no
liability shall attach to the County by reason of entering into this contract, except as expressly provided herein.
15. MODIFICATION,TERMINATION, SANCTIONS AND RENEWAL
Any change in the Agreement or its attachments shall be approved in writing by a representative from each
party and documented as a written amendment before becoming effective. Either party may request that the
Agreement terms be renegotiated when circumstances,which were neither foreseen nor reasonably
foreseeable, arise during the period of performance of this Agreement. Such circumstances must have a
substantial and material impact upon the performance projected under this Agreement and must be outside of
the control of either party.
Termination for Default: If the Contractor defaults by failing to perform any of the obligations of the
Agreement or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors,
the County may, by depositing written notice to the Contractor in the U.S. Mail, terminate the Agreement,and
at the County's option,obtain performance of the work elsewhere. If the Agreement is terminated for default,
the Contractor shall not be entitled to receive any further payments under the Agreement. Any extra cost or
damage to the County resulting from such default(s)shall be deducted from any money due or coming due to
the Contractor. The Contractor agrees to bear any extra expenses incurred by the County in completing the
work, including all increased costs for completing the work,and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that the
Contractor was not in default, the rig hts and obligations of the parties shall be the same as if the notice of
termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Termination for Public Convenience: The County may terminate the Agreement in whole or in part whenever
the County determines, in its sole discretion that such termination is in the interests of the County. Whenever
the Agreement is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for
actual work performed for completed items of work. An equitable adjustment in the contract price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of anticipated
profit on deleted or uncompleted work. Termination of this Agreement by the County at anytime during the
term, whether for default or convenience,shall not constitute a breach of contract by the County.
Termination Due to Insufficient Funds: If sufficient funds for payment under this contract are not appropriated
or allocated or are withdrawn, reduced,or otherwise limited, the County may terminate this Agreement upon
five(5)days written notice to the Contractor. No penalty or expense shall accrue to the County in the event
this provision applies.
Termination Procedure: The following provisions apply in the event that this Agreement is terminated:
A. The Contractor may continue to perform any services required hereunder, at the Contractor's discretion,
so long as the Contractor has secured an alternative source of funding.
B. The Contractor shall provide the County with an accounting of authorized services funded by the County
through the effective date of termination.
C. If the Agreement has been terminated for default,the County may withhold a sum from the final payment
to the Contractor that the County determines necessary to protect itself against loss or liability.
Nothing in this Agreement shall be construed to limit either party's legal remedies including, but not limited to,
the right to sue for damages or specific performance should either party materially violate any of the terms of
this Agreement. Failure to act on any default shall not constitute waiver of rights on such default or on any
subsequent default.
Any civil action brought by any party under or pursuant to this Agreement shall be commenced and
maintained in the Superior Court of Washington, Clallam County.
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16. CLIENT RIGHTS
A. Client elig ibility will be determined by the definition of the client base for which these funds were
approved, as indicated in the Statement of Work (Attachment A).
B. Eligible clients requesting services must be responded to by the Contractor within 72 business hours of
initial contact, and the initial intake/assessment appointment must be set up within two weeks or less of
initial contact.
C. The Contractor shall develop policies which specify how clients will be informed of their right to a hearing
in the case of:
1. Denial ortermination of service; and/or
2. Failure to act upon a request for services with reasonable promptness.
17. DATA SHARING ARRANGEMENT
The Contractor will share data with the County for program evaluation purposes and for back-up
documentation of services billed, using the data elements and data collection mechanisms documented in the
original proposal and Statement of Work. Output data is expected to accompany monthly billings and will be
subject to inspection during County monitoring visits,while both output and outcome data are to be
summarized and reported in progress and final reports. Documentation of a pattern of failure to comply with
these expectations may result in corrective action requirements and/or the withholding of funds.
A. Contractors will utilize the data collection system developed by the County and/or Kitsap Public Health
District. These will be used to provide back-up data to all billings to the County, taking care to ensure that
client data is kept confidential and that no client is reported by name.This data collection system will also
be utilized to provide output data in progress and final reports.
B. The Contractor shall take due care to protect said data from unauthorized physical and electronic access.
The Contractor may use personal information and other information or data gained by reason of this
Agreement only for the purpose of this Agreement.The Contractor shall maintain the confidentiality of all
client information and other information gained by reason of this Agreement.
C. No information that identifies an individual client is to be shared with any other agency (county, state,
federal or other)unless the request is specifically approved in writing by the client or the sharing meets
one of the exceptions described in CFR42 Part 2 and 45 CFR.
18. CLIENT RECORDS
The Contractor shall comply with all state and federal requirements regarding the confidentiality of client
records including, but not limited to, the Federal Regulations for the Confidentiality of Alcohol and Drug Client
Records,42 CFR Part 2; and applicable provisions of the Health Insurance Portability and Accountability Act
(HIPAA)of 1996,codified in 42 USC 1320(d)et.seq.and 45 CFR parts 160, 162, and 164. Other
requirements related to mental health records must be complied with and include 45 CFR 431.300 through
431.307, 45 CFR part 164, and RCW 70.02, 71.24 and 71.34.
A. All f iscal and clinical records pertaining to services delivered under the terms of this Agreement shall be
maintained for a minimum of six years after the discharge or transfer of the client. Records must be
retained for two years in the event of client death.
B. Documentation and records as specified by WAC 246-341 and Mental Health Code must be maintained
to support the services and levels of service billed. The records and supportive material must be available
to the County during monitoring visits and upon written request. Monitoring visits will be conducted to
determine compliance with the above rules and regulations.
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19. INSURANCE
County agrees that Contractor's liability coverage through Washington Cities Insurance Authority,a self-
insured municipal risk pool,satisfies the liability insurance requirements listed in this section.
The Contractor shall purchase and maintain such insurance as will provide protection from claims set forth
below which may arise out of or result from Contractor's operations underthis Agreement whether such
operations be by the Contractor or by any Subcontractor or by anyone directly or indirectly employed by any
of them,or by anyone for whose acts any of them may be liable:
A. Claims under Workers'Compensation, disability benefit and similar employee benefit acts which are
applicable to the work to be performed.
B. Claims for damages because of bodily injury, occupational sickness or disease,or death of employees
under any applicable employer's liability law.
C. Claims for damages because of bodily injury or death of any person other than employees.
D. Claims for damages insured by usual personal injury liability coverage.
E. Claims for damages because of injury to or destruction of tangible property, including loss of use
therefrom.
F. Claims for damages because of bodily injury or death of any person or property damage arising out of the
ownership, maintenance or use of any motor vehicle.
The requirements of this section shall not limit Contractor's responsibilityto defend and/or indemnify and/or
hold harmless under Section 14 of this Agreement.
A. COVERAGE FORMS
1. With respect to Workers' Compensation insurance in the state of Washington,the Contractor shall
secure its liability for industrial injury to its employees in accordancewith the provisions of Title 51 of
the Revised Code of Washington. If the Contractor is qualified as a self-insurer in accordance with
Chapter 51.14 of the Revised Code of Washington, the Contractor shall so certify by a letter signed
by a corporate officer. Such letter shall set forth the limits of any excess insurance covering its
employees.
With respect to the performance of this Agreement as to claims against the County, its officers,
elected and appointed officials, employees,agents, and volunteers,the Contractor expressly waives
its immunity under RCW, Title 51, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to defend, indemnify and hold harmless provided in this Agreement extend
to any claim brought by or on behalf of any employee of the Contractor. The County, its officers,
elected and appointed officials, employees,agents and volunteers shall be named as additional
insureds. As with other provisions of this Agreement,this provision was mutually negotiated between
the parties to this Agreement.
2. General Liability insurance shall be written on an insurance industry standard Commercial General
Liability Occurrence policy form,and shall provide insurance for bodily injury and property damage
liability to includethe following: premises and operations; blanket contractual liability insuring
obligations assumed under this section; explosion, collapse and underground hazard perils; broad
form property damage;and personal injury liability. In addition,the following coverage extensions
shall also be included: Amendment of Contractual Liability for Personal Injury Liability, Per Project
Aggregate limits,and Stop Gap Employers Liability.
The County, its officers,elected and appointed officials,employees, agents and volunteers shall be
named as additional insureds with respect to work performed by or for Contractor on behalf of the
County.
Contractor shall maintain product and completed operations liability coverage for a period of at least
thirty-six months following completion of Contractor's work.
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3. If automobiles are used in the rendering of services, auto liability insurance shall be written on an
insurance industry standard Business Auto Liability policy form or equivalent. Covered autos shall be
designated as "Symbol 1" -Any Auto.
4. Errors and Omissions liability insurance, providing coverage for claims for professional acts,errors or
omissions arising out of services performed by Contractor,shall be written on a Professional Liability
policy form appropriate to the Contractor's profession.
If such policy is written on a claims made form,the retroactive date shall be prior to or coincidental
with the date of this Agreement. The policy shall statethat coverage is provided on a claims made
coverage basis, and shall also state the retroactive date.
B. Contractor's liability insurance, as required by subparagraphs above shall be written for not less than the
following limits of liability:
1. Workers' Compensation
Statutory Bodily Injury including Death by Accident or Disease
2. Stop Gap Employers' Liability
$1,000,000 Bodily Injury including Death by Accident -Each Accident
$1,000,000 Bodily Injury including Death by Disease -Policy Limit
$1,000,000 Bodily Injury including Death by Disease—Each Employee
3. General Liability - Bodily Injury, Personal Injury & Property Damage
$2,000,000 General Aggregate
$2,000,000 Products and Completed Operations Aggregate
$1,000,000 Personal Injury
$1,000,000 Each Occurrence
4. Automobile Liability
$1,000,000 Bodily Injury including Death and Property Damage- Per Accident
5. Professional Liability
$2,000,000 Per Occurrence
$2,000,000 Annual Aggregate
or
$ 1,000,000 Per Occurrence
$3,000,000 Annual Aggregate
C. Certif icates of Insurance evidencing the above coverages that identify the County as an additional insured
must be filed with the County prior to commencement of the work. Such certificates shall state that the
County, its officers,elected and appointed officials,employees, agents and volunteers have been named
as additional insureds on all the liability policy forms, and that the general liability policy provides primary
coverage as respects the County and any other insurance maintained by the County shall be excess and
not contributing insurance with Contractor's insurance. In addition, such certificates shall provide the
County with 30 days prior written notice in case of cancellation or non-renewal, except 10 days for non-
payment of premium.
Acceptance by the County of deficient evidence of insurance does not constitute a waiver of contract
requirements as provided by the conditions of this contract Agreement.
Any such policy of insurance the Provider is required to obtain and maintain pursuant to this Agreement shall
be primary over any third party liability coverage provided to Clallam County by and through its membership in
the Washington Counties Risk Pool or WCRP. The third parry liability coverage provided by the WCRP to
Clallam County shall be non-contributory with respect to any policy of insurance the Provider is required to
obtain and maintain pursuant to this Agreement.The County shall have no obligation to report occurrences
unless a claim or lawsuit is filed with it and the County has no obligation to pay any insurance premiums.
December 15, 2020 E - 37
Page 11
Evidence of primary insurance coverage shall be submitted to the listed County Contact Person within 20
days of the execution of this Agreement.The Agreement shall be void ab initio if the proof of coverage is not
timely supplied.
If the proof of insurance or certificate of coverage indicating the county is an"additional insured"to a policy
obtained by the Contractor in order to comply with this agreement refers to an endorsement(by number,
abbreviation or name, but does not provide the full text of that endorsement, then it shall be the obligation of
the Co ntractor to obtain the full text of that endorsement and forward that to the County within 30 days of the
execution of this Agreement.
The coverage limits identified herein shall not limit the potential liability of the Provider and the Provider's duty
to defend, indemnify,and hold harmless shall apply to any liability beyond the scope of insurance coverage.
Contractor's failure to obtain and maintain any and all required policies of insurance during the term of this
Agreement shall be grounds for the County to withhold compensation otherwise due to the Contractor.
20. PROGRAM OUTREACH, CLIENT REFERRAL AND CARE COORDINATION
It is the responsibility of the Contractor to conduct outreach activities to inform the public and relevant
providers of the availability of services.
When a client is determined to be in need of services other than or in addition to the services provided by this
Contractor, it is the responsibility of the Contractor to d irect the client to such services and to conduct
appropriate care coordination.
Referrals, case consultation, and all care management activities are always to be documented in the client's
clinical chart.
21. ASSESSMENT REQUIREMENTS(if applicable)
Mental health providers and ARNPs are required to incorporate formalized substance use screening into
assessment activities. Substance use treatment providers are required to incorporate formal mental health
screening into assessment activities. Screening tools and results are to be included in the client's chart.
Where indicated, all providers must make referrals as needed to substance use or mental health services and
to conduct follow-up co-consultation activities. These activities are to be documented in the clinical chart.
22. CO-OCCURRING DISORDERS TREATMENT REQUIREMENTS (if applicable)
Contractors with clients diagnosed with co-occurring disorders must conduct the following clinical activities:
A. Documentation of current substance use and mental health psychosocial assessment in the client chart
that includes all diagnoses;
B. Documentation of treatment plan in the chart that integrates findings of both the substance use and
mental health assessments and that has been co-developed by the substance use and mental health
program staff;
C. Evidence in the chart of care coordination with local substance use or mental health providers,orwith
dually-qualified staff on-site;
D. Documentation in the chart of all co-occurring disorders treatment activities, including weekly clinical
supervision, which is to include all agency staff routinely involved in the client care of clients who have co-
occurring disorders.
23. CULTURAL COMPETENCY
All services provided by the Contractor shall be designed and delivered in a manner sensitive to the needs of
people from diverse backgrounds including people of racial,ethnic and cultural minorities, immigrant and
refugee communities, those in rural areas,thosewith disabilities, lesbian,gay, bisexual,transgender, and
queer populations, and economically and socially disadvantaged groups.
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24. REQUIREMENT OF MEDICAID TITLE XIX ELIGIBILITY REVIEW
A. Contractors must screen all clients who are candidates for the funds under consideration for Medicaid
eligibility, using the Title XIX Financial Eligibility Screening Processes. Those clients deemed potentially
eligible for Title XIX funded services must be referred to the DSHS Community Services Office(CSO)to
apply for financial assistance.
B. Charging for services rendered to clients eligible for Title XIX services to the funds made available by this
Agreement shall constitute an overpayment.
25. DISPUTE RESOLUTION
The parties to this Agreement shall resolve all disputes at the most relevant level. The Contractor shall bear
responsibility for resolving any dispute that occurs between a client and the Contractor.
Differences between the Contractor and the County,arising under and by virtue of the contract documents,
shall be brought to the attention of the County Contracts Manager at the earliest possible time in order that
such matters may be settled or other appropriate action promptly taken. The records,orders, rulings,
instructions, and decision of the County Contracts Manager shall be final thirty(30)days from the date of
mailing unless the Contractor mails or otherwise furnishes to the County Contracts Manager a written notice
of appeal. The notice of appeal shall include facts, law,and argument as to why the conclusions of the
County Contracts Manager are in error, and a brief statement of the relief sought.The County will have an
opportunity to respond in writing to the appeal,and its response shall include facts, laws,and argument as to
why the conclusion of the County Contracts Manager should be affirmed.
If an appeal of the County Contracts Manager decision is timely received,the County and the Contractor shall
convene a dispute resolution board comprised of one member nominated separately by each party,and a
third member identified and agreed upon by the two members. If the two members together cannot agree
upon the third member,the Contractor and County are to petition the Clallam County Superior Court to
designate a third member.
The Dispute Resolution Board will resolve the dispute based upon the written appellate materials submitted
by the Contractor and responsive written materials provided to the Board and served on the Contractor by the
County Contracts Manager. Live testimony will not be permitted and oral argument will be permitted only if
requested by the Board. If oral argument is requested it will be conducted in accordance with Rule 11.4 of the
Washington Rules of Appellate Procedure. The Board will issue a written decision and serve it on both
parties.
Review of any Dispute Resolution Board's determination may be brought in the Superior Court of Clallam
County within fifteen (15)days of mailing of the Dispute Resolution Board's written decision. Pending a final
decision in the Superior Court of Clallam County,the Contractor shall proceed diligently with the performance
of this Agreement and in accordance with the decision rendered.
Notice of Potential Claims: The Contractor shall not be entitled to additional compensation or to extension of
time for(1)any act or failure to act by the County Contracts Manager or the County, or(2)the happening of
any event or occurrence, unless the Contractor has given the County a written Notice of Potential Claim within
ten (10) days of the commencement of the act,failure,or event g iving rise to the claim, and before final
payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the
Contractor believes additional compensation or extension of time is due, the nature of the cost involved, and
insofar as possible,the amount of the potential claim. Contractor shall keep full and complete daily records of
the work performed, labor and material used, and all costs and additional time claimed to be additional.
Detailed Claim: The Contractor shall not be entitled to claim any such additional compensation,or extension
of time, unless within thirty (30)days of the accomplishment of the portion of the work from which the claim
arose, and before final payment by the County, the Contractor has g iven the County a detailed written
statement of each element of cost or other compensation requested and of all elements of additional time
required, and copies of any supporting documents evidencing the amount or the extension of time cla imed to
be due.
December 15, 2020 E - 39
Page 13
26. SEVERABILITY
If any term or condition of this Agreement or the application thereof to any person(s)or circumstances is held
invalid, such invalidity shall not affect other terms,conditions or applications which can be given effect without
the invalid term,condition or application.To this end, the terms and conditions of this Agreement are declared
severable.
27. SURVIVAL
Without being exclusive, Sections 14, 15, 25 and 26 above shall survive any re-negotiation, termination,
expiration, or determination of invalidity of this Agreement in whole or in part. Any other Sections of this
Agreement which, by their sense and context, are intended to survive shall also survive.
December 15, 2020 E - 40
Page 14
APPENDIX A
STATEMENT OF WORK AND BUDGET
Contractor wiII utilize a Firefighter/Paramedic will work with at-risk people for the provision of medical care
services throughout Clallam County.
Job Descriptions
2.2 Firefighter/Paramedic
2.2.1 Nature of Work
In addition to general duties and responsibilities of a firefighter, provides patient care and
treatment in medical emergencies underthe direct or indirect supervision of a physician and, in
the event of life-threatening emergencies,on own initiative to the extent authorized by Clallam
County ALS Protocols.
2.2.2 Reporting Relationships
While providing emergency patient care and treatment, firefighter/paramedic is under the direct or
indirect supervision of the Clallam County Medical Program Director.
When not involved in providing emergency care, works under the general supervision of a
superior officer.
2.2.3 Duties and Responsibilities
a. Rides or drives medic vehicle in response to emergency calls; physically examines and
takes history of victim; formulates a plan of treatment and performs therapeutic
maneuvers in accordance with standing orders; transports to hospital as required.
b. Maintains emergency aid equipment; replenishes medications and supplies.
C. BLS Evaluator, instructs CPR and EMT training.
d. Makes public presentations regarding the Medic I program.
e. Responds to fire emergencies in medic vehicle; works as a member of the engine or
ladder company; provides rescue or aid to victims as needed; carries out ventilation
procedures; performs salvage and other duties as required.
f. Participates in firefighting training exercises and classroom sessions.
g. Performs routine duties, including maintenance checks and minor repairs to apparatus,
cleaning and maintaining station facilities.
2.2.4 Knowledge, Abilities and Skills
a. Must be certified as a paramedic by the Clallam County Medical Program Director, and
be a Washington State certified paramedic.
b. Thorough knowledge of modern methods, principles,techniques and practices applied to
firefighting,fire prevention,fire safety inspection, natural or man-made disasters, and
related fields.
C. Knowledge of and ability to competently use,operate, and maintain firefighting equipment
and tools including trucks, ladders, hose, and heavy-duty fire apparatus.
d. Knowledge of salvage and overhaul operations and methods.
e. Ability to operate hand and power tools used in maintenance, construction, and
demolition.
December 15, 2020 E - 41
Page 15
f. Knowledge of traffic laws, ordinances, and regulations involving emergency vehicle
operation.
g. Ability to memorize the geography,street locations, locations of hydrants, buildings, and
routes in the City of Port Angeles as well as individual characteristics of buildings
including construction, hazards,and built-in protective devices.
h. Ability to read and interpret maps, plans, and diagrams.
i. Knowledge of the basic principles of building construction, building and fire codes,
electricity, and chemistry including the hazardous chemical properties of a variety of
materials.
j. Ability to work in the face of real and potential danger.
k. Knowledge of FCC radio communications rules and regulations.
I. Ability to rapidly analyze dangerous situations and take reasonable course of action;
reacting quickly and calmly and to recall facts and conditions observed while under
severe physical and emotional stress.
M. Ability to deal with the public courteously and effectively; i.e., enforce laws and
ordinanceswith firmness,tact,and impartiality.
n. Ability to maintain harmonious working relationships with supervisors, cc-workers, and
other City of Port Angeles employees.
o. Ability to perform moderately complex mathematical computations.
p. Ability to communicate effectively, both orally and in writing.
2.2.5 Position Requirements
a. Must be a Washington State certified paramedic. Posses and maintain a valid
Washington State driver's license. High school graduate or equivalent.
b. Must attain IFSAC Firefighter II certification in order to be eligible for promotion to Top
Step Firefighter/Paramedic.
2.2.6 Physical Requirements
a. Ability to perform a variety of firefighting/paramedic skills and duties such as:Carrying
and manipulating hose, ladders, monitors,and other firefighting equipment; lifting
firefighting equipment and rescuing people.Climb ladders;extricate victims;operate light
and heavy mechanical equipment. Ability to endure physical discomfort for long periods
of time.Ability to meet physical requirements shall be determined by pre-employment
testing, medical examination,and subsequent on-the-job performance.
b. As a condition of employment,all firefighter/paramedics must be non-smokers at the time
of hire and thereafter, on or off the job.
Objectives include;
A. Provide an increased level of health care to Clallam County.
B. Reduce visits to the hospital emergency department.
C. Reduce 9-1-1 calls for service.
D. Provide referrals to appropriate health care alternatives.
December 15, 2020 E - 42
Page 16
The Firefighter/Paramedic utilized in the program will work with Fire Department response personnel and
community partner agencies to identify patients who may need assistance with chronic disease management,
frequent ED users, patients post discharge from the hospital or ED, patients in need of medication management,
who are homeless, and others at risk due to behavioral health or substance use issues.
Maximum consideration for this contract is$98,500.00.
All billings will be submitted on the county provided invoice and backup for reimbursement is required.
In addition, quarterly reporting is required per section 6. PAYMENT, BILLING AND REPORTS in the Special
Terms and Conditions. All monthly billings will be accompanied with the required backup that supports all
services being billed.
BUDGET/FEE SCHEDULE
January 1, 2021 —December 31, 2021
SERVICE MAXIMUM REIMBURSED BY
COUNTY
Salary for Firefighter/Paramedic $68,000.00
Benef its $30,500.00
TOTAL $98,500.00
Backup requires ID #or tracking that will enable matching records to billings when county is onsite for monitoring
visit(s). All consumers personal identifying information (e.g. name, birth date, address)will be removed prior to
submitting billings (if applicable).
Funds will not be moved between categories unless approved in writing by the county project manager. Requests
to move funds cannot exceed 10% of the total budget. Funds will not be carried over to future years.
December 15, 2020 E - 43
Page 17
,•,�� P-QR-TANGELES CITY COUNCIL
WASH I N G r o N , U.S, MEMO
Date: December 15,2020
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Agreement for Bond Legal Services with Pacifica Law
Summary: The City has been utilizing the services of Pacifica Law for a number of years on various
legal and advisory issues,including issuing and refunding debt. This agreement is a continuation of these
services for the current refunding of the 2009 &2010 Water/Wastewater bonds,as well as other items
that may arise during the term of the contract.
Funding: Payment for services is on a per issue basis. In 2020,the City expects services received for the
2009 &2010 Water/Wastewater Bond refunding will not exceed $52,000. Funds are available in the
Water,Wastewater, Combined Sewer Overflow(CSO)and Stormwater funds.
Recommendation: Approve and authorize the City Manager to sign the attached agreement for bond
services with Pacifica Law,and approve payment in the amount not to exceed $52,000 for professional
services obtained during the 2009& 2010 Water/Wastewater Bond Refunding and allow the City
Manager to make minor modifications as necessary.
Background / Analysis: The City has been utilizing the services of Pacifica Law for a number of
years on various legal and advisory issues,including issuing and refunding debt. This agreement is a
continuation of these services for the current refunding of the 2009 &2010 Water/Wastewater bonds, as
well as other items that may arise during the term of the agreement.
Pacifica Law serves the City as bond counsel on the issuance,refunding and maturity of debt. They work
closely with the City's underwriter and financial advisor preparing bond issue documents. Additionally,
they ensure federal and state laws are met,consider legal issues that may arise,draft and distribute bond
documents,complete tax due diligence analysis,prepare closing certificates and deliver bond opinions.
Due to the complex nature of bond issuance Pacifica Law provides the City with an essential legal
services that ensure the City's best interests are met and provide valuable expertise on changing laws and
regulations related to debt that is currently not available in house.
Funding Overview: Payment for services is on a per issue basis. In 2020,the City expects services
received for the 2009&2010 Water/Wastewater Bond refunding will not exceed$52,000. Funds are
available in the Water,Wastewater, Combined Sewer Overflow(CSO) and Stormwater funds.
December 15, 2020 E - 44
206.245.1700
1191 2nd Avenue,Suite 2000
Seattle,WA 98101-3404
PACI F I CA pacificalawgroup.com
LAW GROUP
November 30, 2020
Sarina Carrizosa
Finance Director
City of Port Angeles
321 E. Fifth Street
Port Angeles, WA 98362
Re: City of Port Angeles—Bond Counsel Legal Services
Dear Sarina:
Thank you for selecting Pacifica Law Group LLP to provide bond counsel legal services to the City of
Port Angeles (the "City"). This letter will also apply to any additional matters that we undertake at
your request,unless otherwise specified in a separate engagement letter addressing that matter.
Our fees for bond counsel services, as described in the attached Scope of Services, are based on the
principal amount of the bonds actually issued. Stacey Lewis (bond partner), Alison Benge (bond
partner, specializing in Federal tax law), and I will be the main contacts for the City bond matters. I
will have primary oversight for Pacifica Law Group's representation of the City, but we assign other
firm lawyers and paralegals when necessary, beneficial or cost-effective and when desirable to meet
the time constraints of the matter. You can reach me at the office at 206.245.1716 or any of the
attorneys or other staff at Pacifica Law Group at 206.245.1700.
We have attached a proposed fee schedule for bond issues issued in 2020 and 2021. We will not
separately charge the City for responding to questions related to the City bond issues — including
questions regarding post issuance compliance, federal tax law requirements, and other matters —
without your prior approval. Payment of such legal fees shall be contingent upon closing of the bond
issue and shall be payable based upon an invoice to be delivered to the City after closing. Please let
us know if you would like to discuss the proposed fees -we are committed to finding an arrangement
that works for the City.
For special projects and with your prior approval,we propose to provide services on an hourly basis.
Our proposed hourly rates are attached to this letter. These rates reflect the discount off standard rates
we customarily offer public and not-for-profit clients. Billing rates may be adjusted not more
frequently than annually,usually on January 1. Services performed after the effective date of the new
rates will be charged at the new applicable rates. We do not charge for costs incurred internally
(photocopying, long distance telephone charges, electronic legal research services and the like).
However, to the extent we incur costs from outside vendors directly related to the City work, these
costs will be passed through to you without mark-up. We issue invoices for hourly fees and
disbursements on a monthly basis.
December 15, 2020 E - 45
November 30, 2020
Page 2
As lawyers,we are of course regulated by ethical rules, including rules governing conflicts of interest,
in the jurisdictions in which we practice. Based on our review of our records,the representation of the
City as of the date of this letter does not create a conflict of interest for Pacifica, however, we may
serve as outside counsel and bond counsel to other municipalities that interact and/or contract with the
City, and we serve as underwriter's counsel from time to time to underwriting firms (such as DA
Davidson & Co., KeyBanc Capital Market, RBC Capital Markets LLC, and Piper Sandler& Co.) on
matters unrelated to the City's bonds. We would not serve as underwriter's counsel on transactions
involving the City when we were serving as bond counsel to the City. Your signature below constitutes
the City's consent to such representation. We agree not to use any proprietary or other confidential
nonpublic information concerning the City acquired by us as a result of our representation of the City
to the City's material disadvantage in connection with any litigation or other matter in which we are
adverse to the City.
Please let me know immediately if there are other adverse or potentially adverse parry names to check,
or other names that you believe we should check. If you learn about significant name changes of any
of the entities or about additional adverse or potentially adverse parties,please advise us so our records
can be updated. Our representation of the City does not include acting as counsel for any entity in
which the City holds equity or any subsidiary, affiliate, equityholder, employee, family member or
other person unless such additional representation is separately and clearly undertaken by us.
During our representation of the City,there may from time to time be issues that raise questions as to
our duties under the rules of professional conduct that apply to lawyers. These might include, e.g.,
conflict of interest issues, and could even include issues raised because of a dispute between us and a
client over the handling of a matter. Under normal circumstances when such issues arise we would
seek the advice of our Professional Standards Counsel, Loss Prevention partners or Professional
Standards Conflicts Attorneys who are experts in such matters. Historically,we have considered such
consultations to be attorney-client privileged conversations between firm personnel and the counsel
for the firm. In recent years, however, there have been judicial decisions indicating that under some
circumstances such conversations involve a conflict of interest between client and attorney and that an
attorney's consultation with its counsel may not be privileged, unless the attorney either withdraws
from the representation of the client or obtains the client's consent to consult with its counsel.
We believe that it is in our client's interests, as well as Pacifica Law Group's interest,that in the event
legal ethics or related issues arise during a representation,we receive expert analysis of our obligations.
Accordingly, as part of our agreement concerning our representation of the City, you agree that if we
determine in our own discretion during the course of the representation that it is either necessary or
appropriate to consult with our firm counsel (either Pacifica Law Group's internal counsel or, if we
choose, outside counsel) we have your consent to do so and that our representation of you shall not,
thereby, waive any attorney-client privilege that Pacifica Law Group may have to protect the
confidentiality of our communications with counsel.
December 15, 2020 E - 46
November 30, 2020
Page 3
This letter confirms the terms and conditions on which Pacifica Law Group LLP will provide legal
services to the City. Unless otherwise agreed in writing, the terms of this letter will also apply to any
additional matters that we undertake at the City's request. If this letter correctly sets forth our
understanding,please sign and date a copy of this letter and promptly return it to me. If you have any
questions about this letter or generally about our services or bills,please call me at any time.
We look forward to our continued relationship with the City. Thank you for placing your confidence
in Pacifica Law Group.
Sincerely yours,
PACIFICA LAW GROUP LLP
L' uo-�
Deanna Gregory
Partner
ACCEPTED AND AGREED:
CITY OF PORT ANGELES
Its:
Date:
Enclosures
December 15, 2020 E - 47
November 30, 2020
Page 4
SCOPE OF SERVICES
As bond counsel, Pacifica Law Group (the "Law Firm") shall provide all necessary legal services
necessary to issue bond,notes and other evidences of indebtedness, including but not limited to:
• Draft and distribute election documents, if a voted bond issue
• Assist in the development or review of a distribution list and proposed schedule, flagging key
notice, action and document deadlines
• Draft required notices under State law, as applicable
• Gather appropriate facts regarding the financing and the proposed project, generally through
an in-person kick off or"scoping"meeting
• Conduct federal and state law analysis; review election documents
• Assess financing options and work with underwriters,placement agents,lenders and financial
advisors to consider legal issues
• Review existing covenants and assess benefit of springing covenants
• Draft and distribute bond(and, if requested, disclosure and/or RFP) documents
• Revise, discuss, and explain documents
• Arrange and participate in conference calls and meetings with City staff and other members of
the finance team, as necessary, to follow up on issues identified at the scoping meeting or to
review document drafts
• Present documents to, and answer questions from, City Council and other groups
• Complete appropriate tax due diligence analysis
• Review the results of pricing,answer legal questions from potential investors/lenders,and draft
or comment on the bond purchase agreement, loan agreement or continuing covenant
agreement
• Prepare closing certificates, prepare and print the notes or bonds, and deliver bond opinions
(legality and enforceability of bonds or notes, tax opinion if tax-exempt obligation,
supplemental opinion if required, defeasance opinion if required, and disclosure letter if
required)
• Deliver hard (upon request) and electronic copies of the final transcript to the finance team
• Coordinate with City staff on post-issuance compliance obligations (state, federal tax, and
securities law) as necessary
• Work cooperatively with the City Attorney and other special legal counsel retained by the City
for special projects involving the issuance of bonds, closing of bond transactions, tracking of
bond proceeds and related issues
December 15, 2020 E - 48
FEESCHEDULE
BondGeneral Revenue
CounselIssue Size ObligationsObligations
Fee Less than$1,000,000 $14,000 $16,000
$1,000,00145,000,000 $18,000 $20,000
$5,000,001410,000,000 $22,000 $24,000
$10,000,001415,000,000 $26,000 $28,000
$15,000,001420,000,000 $30,000 $32,000
$20,000,001 and above 1 $34,000 1 $36,000
All bond counsel fees,costs and expenses are included in the fee matrix above. Bond counsel
fees include all of our work related to the bond issue (including but not limited to document
preparation, state and federal tax law analysis, attending finance team and Council meetings,
expenses, costs, delivering the final opinion, answering questions during and between bond
issues, and providing other services as outlined in the Scope of Services),unless another fee
arrangement is agreed to by the City. The fee matrix may be adjusted, not more frequently
than annually,with prior City approval.
We do not charge in the event the bonds are not issued. For bank loans, depending on the
complexity of the loan documents involved,we may discount our fixed fee by a percentage.
For refunding issues,we typically charge 115% of the regular fee schedule.
Disclosure For publicly sold transactions, such as with an underwriter, we propose an additional fee of
Counsel $15,000 per bond issue to serve as Disclosure Counsel (prepare the preliminary and final
Fee official statements and deliver a separate l Ob-5 letter addressing securities laws)upon request.
Note, we will only serve as disclosure counsel and charge a corresponding fee if requested to
do so by the City. Providing comments on the preliminary and final official statements when
such documents are prepared by another party (e.g. underwriter or financial advisor) is
included in our bond counsel fee.
Other fees We propose to charge a discounted hourly public entity rate for all Pacifica attorneys
performing work for the City that cannot be allocated to our role as bond counsel (and
therefore be absorbed in the fee matrix above). Such work will only be performed at the
request and with the consent of the City. Hourly work may include assisting with an IRS
audit, providing real estate advice, drafting non-bond ballot measures, assisting with special
research projects and/or litigation, and negotiating development agreements.
Our 2020 and 2021 (effective January 1, 2021) public sector rates are below. Hourly rates
are subject to annual adjustment.
Name 2020 2021
Alison Benge $440 $460
Deanna Gregory $360 $380
Stacey Lewis $410 $430
Mel He $160 $170
Toby Tobler $240 $240
Will Singer $245 $265
December 15, 2020 E - 49
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa,Finance Director
Subject: Enterprise Resource Planning Replacement,Professional Services Agreement
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement for support assisting the City to plan for and successfully replace the City's current city-wide
enterprise resource planning (ERP) system. This project is included in the approved 2021-2026 CFP as a
first step toward replacement of the existing CentralSquare Enterprise system.
By leveraging the City's membership in MRSC roster,the City sought qualified firms to assist the City in
a needs assessment,vendor selection and evaluation, and contract review of a new Enterprise system.
One firm responded to the City's request for qualifications. The City reviewed qualifications,evaluated
references,and selected SoftResources,LLC of Kirkland,WA to provide consulting support services for
this effort.
Funding: Funds are available in the amount of$50,000 in the IT capital account.The additional $30,940
is available in excess IT capital reserves and will require a budget amendment in the first quarter of 2021.
Recommendation: Approve and award a contract with SoftResources LLC. of Kirkland,WA for the
Enterprise Resource Planning Replacement Project Professional Services Agreement,for the total bid
amount of$80,940 including applicable taxes and authorize the City Manager to execute a contract with
SoftResources and to make minor modifications if necessary.
Background / Analysis: The City's current city-wide enterprise resource planning software,
CentralSquare,has been in use for over 17 years and is reaching end of life.New innovative software is
required to position the City to meet our external and internal customer needs and expectations for the
next decade. Additionally, an upgrade to the system will provide added security to the system.
Replacing an Enterprise Resource Planning (ERP) system is a complex,multi-year, City-wide project
involving all departments. This is the first stage of the project and will initially focus on assessing
the City's software needs,replacing core financial systems with a hosted,integrated,ERP
system, and then defining requirements for integration with other City systems.
By leveraging the Consultant skills and knowledge,the City will be positioned for implementing a
comprehensive replacement to the existing ERP. In preparation,the City brought together a cross-
functional steering committee of subject matter experts and department representatives to help guide the
project.
The Consultant will initially work with the City to set up,kick off and successfully manage the project to
ensure goals and objectives are met. Through the course of the contract, SoftResources will assist the City
in:
• Identifying and documenting the current and future needs of the City;
• Detecting process optimization and improvement opportunities;
December 15, 2020 E - 50
• Defining requirements and creating a request for proposal; and
• Assessing, selecting,and negotiating with the new ERP software vendor.
The tasks supported by this Professional Services Agreement require skilled professionals with
specialized project management, system procurement,change management,process improvement,
familiarity of various municipal support software tools and data management knowledge and skills, as
well as several other unique skill sets the City does not currently retain in-house. For this reason,the City
is seeking outside support. A cross-functional City team led by the Finance Department will oversee the
consultant's efforts and each department will have a representative throughout the process to ensure all
City needs are met.
Funding Overview: Funds are available in the amount of$50,000 in the IT capital account. The
additional$30,940 is available in excess IT capital reserves and will require a budget amendment in the
first quarter of 2021.
December 15, 2020 E - 51
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
SoftResources LLC
IT0716
RELATING TO: PROFESSIONAL CONSULTING SERVICES FOR ENTERPRISE
RESOURCE PLANNING (ERP) REPLACEMENT
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter, code city and municipal corporation of the State of Washington,
(hereinafter called the "CITY") and SoftResources LLC a limited liability company authorized
to do business in the State of Washington (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires consulting assistance related to the replacement of the current
enterprise resource planning (ERP) software, and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the Scope of Services as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the work requested by the CITY in accordance with the standards of the profession,
and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF SERVICES
General Scope.
The CONSULTANT will accomplish the work as described in scope of services attached in
Exhibit A.
The CITY may review the CONSULTANT'S services, and if they do not meet Professional
Standards of Care the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this
Agreement. Any changes made necessary due to causes outside the CONSULTANT'S
reasonable control shall be provided as an extra work herein.
The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the consulting profession for similar services on similar
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December 15, 2020 E - 52
projects of like size and nature and in compliance with applicable federal, state and local laws
existing at the time the services are performed.
The Scope of Services may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all written and electronic documents, exhibits, files, project plans,
reports, or other presentations of the work directed by the CITY in Exhibit A with the exception
of those standard details and specifications regularly used by the CONSULTANT in its normal
course of business shall upon payment of all amounts rightfully owed by the CITY to the
CONSULTANT herein become the property of the CITY for use without restriction and without
representation as to suitability for reuse by any other party unless specifically verified or
adapted by the CONSULTANT. However, any alteration of the documents, by the CITY or by
others acting through or on behalf of the CITY or reuse for purposes outside the scope of
services, will be at the CITY's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
July 1 , 2022.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead
and profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the
attached Exhibit C.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices
shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts
and invoices the non-salary direct costs; shall indicate the specific task or activity in the
Scope of Service to which the costs are related; and shall indicate the cumulative total for
each task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONSULTANT'S invoices are due and payable within 30 days of receipt. In the
event of a disputed billing, only the disputed portion will be withheld from payment.
Page 2 of 10
December 15, 2020 E - 53
E. Final payment for the balance due to the CONSULTANT will be made after the
completion of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of $80,940. The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $80,940.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Agreement is that of owner-independent contractor. The
CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by
the CITY to its employees. The CONSULTANT, as an independent contractor, has the
authority to control and direct the performance within the Scope of Service. The
CONSULTANT shall assume full responsibility for payment of all Federal, State, and local
taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the CITY's written consent.
Consultant shall not accept any employment or perform any services where there is, or
reasonably could arise, a conflict between the interests of the CITY and the interests of any of
CONSULTANT'S other clients.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and
non-discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will
Page 3 of 10
December 15, 2020 E - 54
welcome applications for employment in all positions, from qualified individuals who are
members of minorities protected by federal equal opportunity/affirmative action
requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or
local laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or
national origin.
X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this
Agreement without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the
CONSULTANT for work to be performed pursuant to a subcontract, including procurement
of materials and equipment, each potential sub-consultant or supplier shall be notified by
the CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the Scope of Services. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XII EXTRA WORK AND IMPLEMENTATION SERVICES
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work," shall be addressed in a written supplement to this Agreement, and shall be charged in
the amount set forth in the attached Exhibit C. The CITY shall not be responsible for paying
for such extra work unless and until the written supplement is executed by both parties.
Furthermore, the CITY may desire to have the CONSULTANT perform "Implementation
Services" of the ERP software selected in connection with this Agreement. Such services
would be in addition to the Scope of Services set forth in Exhibit A and minor revisions to
satisfactorily completed work. Such work shall be addressed in a written supplement to this
Agreement, and shall be charged in the amount set forth in the attached Exhibit C. The CITY
shall not be responsible for paying for such "Implementation Services" unless and until the
written supplement is executed by both parties.
XIII TERMINATION OF AGREEMENT
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A. The CITY may terminate this Agreement at any time, with or without cause, upon not
less than ten (10) days written notice to the CONSULTANT. Written notice will be by
certified mail sent to the CONSULTANT's designated representative at the address
provided by the CONSULTANT. As a condition precedent to termination with cause the
CONSULTANT shall be given the notice period to cure such cause and shall have failed to
so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents
that are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIVINDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the acts, errors or omissions of the
CONSULTANT in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the CITY. For Professional Liability ONLY (errors and omissions for the
written reports and verbal counsel provided by CONSULTANT to the CITY for the scope of
work) total Professional Liability ONLY will be limited to the total amount paid by CITY to
COUNSULTANT for the scope of work.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives or employees.
No Limitation. CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity.
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December 15, 2020 E - 56
A. MINIMUM SCOPE OF INSURANCE
Consultant shall obtain insurance of the types described below:
1 . Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form
CA 00 01 .
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, stop-gap,
independent contractors and personal injury and advertising injury. The CITY shall be
named as an additional insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the CITY using as additional
insured endorsement at least as broad as ISO endorsement CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. MINIMUM AMOUNTS OF INSURANCE
Consultant shall maintain the following insurance limits:
1 . Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $2,000,000 per
claim and $2,000,000 policy aggregate limit.
C. OTHER INSURANCE PROVISION
The CONSULTANT'S Automobile Liability and Commercial General Liability insurance policies
are to contain, or be endorsed to contain, that they shall be primary insurance as respect the
CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall
be excess of the CONSULTANT'S insurance and shall not contribute with it.
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. VERIFICATION OF COVERAGE
CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
F. NOTICE OF CANCELLATION
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The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute
a material breach of contract, upon which the CITY may, after giving five business days' notice
to the CONSULTANT to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole
discretion of the CITY, offset against funds due the CONSULTANT from the CITY.
H. CITY FULL AVAILABILITY OF CONSULTANT LIMITS
If the CONSULTANT maintains higher insurance limits than the minimums shown above, the
CITY shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the CONSULTANT, irrespective of whether such limits
maintained by the CONSULTANT are greater than those required by this Agreement or
whether any certificate of insurance furnished to the CITY evidences limits of liability lower
than those maintained by the CONSULTANT.
XVI APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A — Scope of Services
Exhibit B — Budget
Exhibit C — Consultant Time Plus Expense Rate Schedule
XVIII
This Agreement is effective and binding as of the date for the last signature affixed below.
SoftResources LLC CITY OF PORT ANGELES
By: By:
Printed Name: Printed Name:
Title: Title:
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Date: Date:
APPROVED AS TO FORM:
BY:
CITY ATTORNEY
ATTEST:
BY:
CITY CLERK
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December 15, 2020 E - 59
EXHIBIT A
SCOPE OF SERVICES
The following table lists the functional scope of the ERP software included in this project:
Accounting/General Ledger Asset Management Human Resources
Budget Reporting Payroll
Procurement Utility Billing Permits
Accounts Payable Fleet Management Planning and Engineering
Accounts Receivable Inventory Code Enforcement
Cash ierin /Treasu ry Work Orders Business Licensing
Project & Grant Accounting
The following is the scope of work for the City's ERP replacement. It is organized by phase
along with associated tasks and deliverables. Some common tasks within different phases
may be performed concurrently.
PHASE I - ERP NEEDS ASSESSMENT
1.1 Project Launch and Management
Objective: SoftResources will work with the City to set up, kick off, and successfully manage
the project to ensure goals and objectives are met as follows:
• Kick Off - via web conference meet with the City, collect contact information, advise
with team roles and responsibilities as needed.
• Executive Team — meet with the executive team to explain the project scope, what will
be expected of employees, and the role of SoftResources in this project.
• Planning - discuss and align expectations for the contracted scope of work, line of
communication, resource availability and constraints, drivers and objectives. Work with
the City to determine project management tools necessary to manage the project (e.g.,
Status Report, Communication Plan, team collaboration hub [SoftResources uses
Microsoft Teams], etc.).
• Project Plan — develop and finalize the detailed Project Plan including schedule,
milestones, deliverables, resources and responsibilities and deliver to the City for review
and acceptance. Continually monitor project plan for risks and issues. Address any risks
or issues with the City as soon as they have been identified.
• Project Management - manage and monitor project to ensure project is on time and on
budget, provide weekly status updates including budget update of the project, update
project plan, raise and resolve issues promptly, apply principles of the Prosci ADKAR
Model for change management.
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1.2 Discovery Workshops
Objective: SoftResources will conduct a series of Discovery Workshops to assess the current
state of the ERP system environment as follows:
• Plan Workshops — work with the City to plan three days of Workshops (organized by
function/module and department) and identify attendees (e.g., stakeholders, executive
management, IT, subject matter experts, key users, etc.) Develop the Workshop
Schedule and deliver to the City via email. The City will invite attendees. A session for
the executive team will be included in these workshops.
• Prepare Workshop Memo — provide an interview memo that will be used to invite City
personnel to the workshop sessions. The memo should offer thought provoking
questions that will help to prepare staff to discuss their area of expertise and core
responsibilities during workshops.
• Review Existing Supporting Documentation — review existing supporting
documentation in advance of the workshops to gain additional insight about the City's
ERP environment, project and goals.
• Pre-Workshop Interviews - conduct select / limited pre-workshop interviews as
needed to ensure full understanding of the City culture
• Facilitate Workshops travel to City offices (may be remote) to conduct three days of
interactive workshops with staff to:
o Analyze how the current ERP system is used, strengths and weaknesses,
functional and technical requirements.
o Review the current technical environment including databases, interfaces, and
infrastructure, discuss technology initiatives/strategies and future vision. Assess
the impact of moving to a "Software as a Service" (SaaS) solution.
o Review current business processes (manual and workarounds) to understand
limitations of the system.
o Gather user needs, what does/does not work in current system, vision for the
future.
o Make observations of existing processes and workflows and identify issues and
opportunities within each process area.
o Ensure workshops include a holistic approach to departmental needs.
o Identify key reporting requirements
o Provide educational insights to the capabilities of modern ERP systems and best
practices.
■ Identify key drivers for the project and provide `soft' education
opportunities throughout the workshops to ensure all players understand
the full extent of the effort, from length of time to fully execute the entire
project, inherent risks, costs (financial and otherwise) to evolving roles of
the Departments and users.
o Identify future roles for successful implementation.
o Conduct clarification calls as needed.
1.3 Requirements Definition
Objective: SoftResources will identify functional and technical requirements specific to the
City's ERP needs as follows:
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• Define Requirements - use the information gathered during the discovery workshop
analysis, review of City documentation, and our experience to identify key ERP
functional and technical requirements and roles specific to the City (approximately 150-
300 key requirements).
• Written Requirements — prepare a written future-focused key ERP Requirements
document draft designed to effectively evaluate software options. It will be in table
format, organized by module/function and prioritized as "Required, Important, Nice to
Have or Explore."
• Finalize Key Requirements - deliver the draft Key Requirements document to the City
via email and work with the City to review. The City will provide feedback (one source)
and SoftResources will edit, finalize and return to the City for final acceptance (will be
RFP ready).
• ERP Needs Assessment Presentation — prepare executive level presentation and
present the results of the needs analysis to the City's project and director team, and
answer any questions the City may have regarding the report. Identify key areas of risk
for the successful completion of the project within this presentation.
1.4 Business Processes Analysis
Objective: SoftResources will identify unhealthy business processes in place at the City and
offer best practice advice on how each may be improved in modern ERP software as follows:
• Identify Unhealthy Business Processes - review the workshop notes and use
SoftResources' knowledge of best practices gained through working with similar clients
and through daily evaluation of government focused ERP products to identify manual,
siloed, broken processes currently in place at the City and list in table format. Business
processes are often a byproduct of legacy systems and are developed over years.
• Business Processes Improvement Opportunities Document - make
recommendations for business process improvement in table format (5-10 page
document) that identifies broken processes and makes recommendations for
improvements that may be realized with the implementation of new ERP software.
Deliver to the City for review and final acceptance. NOTE: these are high-level
recommendations - we recommend that the City implement the inherent best practices
developed by the vendor in their solution.
1.5 Deliverables for Phase I
1. Project Plan and Management
2. Executive Team Presentation
3. Workshop Schedule
4. Workshop Memo
5. Facilitation and Completion of Interview Workshops
6. Key ERP Requirements Document
7. ERP Needs Assessment Presentation
8. Business Processes Improvement Opportunities Document
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PHASE II - RFP AND VENDOR EVALUATION
The City and Consultant will jointly revisit the goals and objectives of Phase II, identifying
missing objectives or unnecessary tasks. This will be accomplished with a meeting of no more
than one hour in length and will cover only those items that are most critical to success.
2.1 Request for (Proposal
Objective: SoftResources will prepare the RFP for ERP Software that allows for thorough
comparison of all qualified vendors and assist the City through the solicitation as follows:
• Draft RFP - draft the RFP for ERP software and work with the City to incorporate
purchasing policies and procedures. The RFP will include scope of work, product
specifications/key requirements, vendor evaluation criteria, City requirements and so
forth. The RFP will be organized to allow for consistent, objective, and effective
evaluation of the vendor responses and will included, but is not limited to, cost for
software, maintenance, implementation, and training; implementation methodology, and
references.
• Finalize RFP - deliver the draft RFP to the City via email for review and input. Edit the
RFP with City feedback, finalize and return to the City for final approval and issuance.
• Vendor Long List - use our knowledge of the City and experience to provide a Long
List of ERP vendors along with contact info that may be a fit for the City that should be
made aware of the RFP. Deliver to the City for review, input and acceptance.
• RFP Management - the City will issue the RFP per its purchasing requirements.
SoftResources will notify vendors on the Long List, assist the City to issue addenda,
facilitate a pre-bidder meeting, and liaise between the City and vendors. It is
recommended the RFP is live for at least 4 weeks.
2.2 Vendor Analysis
Objective: SoftResources will evaluate vendor bids using evaluation criteria and our
methodology to recommend a short list of vendors as follows:
• Initial Review - the City will receive vendor bids and send one hard copy and one soft
copy of each respondent to SoftResources. SoftResources will work with the City to
conduct initial review of the bids and eliminate or elevate vendors based on the
following criteria:
o RFP Compliance
o Vendor Experience with similar entities
o Short and long-term cost estimate for software, implementation, training,
licensing, etc.
o Implementation Team
o City-Specific Requirements
o Best fit with City culture (management style, strengths and weaknesses)
• Fit Analysis - validate and clarify the vendors' responses for accuracy and
understanding of the City's specifications. Conduct calls with vendor resources to
analyze fit as compared to the City's key requirements and assess vendor viability, cost,
implementation assumptions, technical environment, similar clients, etc. eliminating
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vendors down to a short list of approximately three vendors who appear to most closely
meet the City's requirements.
2.3 Vendor Short List
Objective: SoftResources will compile vendor analysis and assist the City to decide on
vendors to short list as follows:
• Short List Comparison Chart - build the Short List Comparison Chart detailing the fit
analysis of approximately three recommended vendors as compared to the City's key
requirements, cost, implementation, vendor viability and other analysis gathered about
the vendors. Deliver to the City via email.
• Vendor Short List Presentation - prepare an executive-level Vendor Short List
Presentation (in PowerPoint) summarizing the vendor analysis, short list findings,
pricing, 10-year cost review (for software, services and implementation), and
recommendations. Deliver to the City via email, present to the City via web conference
and answer questions about the vendor fit analysis to date. The City will make final
determination of vendors to be shortlisted.
2.4 Deliverables for Phase II
1. RFP for ERP Software
2. Vendor Long List
3. Short List Comparison Chart
4. Vendor Short List Presentation
PHASE III - SOFTWARE DEMOS
3.1 Demo Script
Objective: SoftResources will develop the Demo Script specific to the City's needs that will be
used by the shortlisted vendors during live demonstrations as follows:
• Demo Script Draft - build a Demo Script that details how and when the vendors demo
City-specific functionality. The Demo Script allows the City to evaluate the look and feel
of each vendor's solution based on functionality important to the City and on an
impartial and equal basis.
• Demo Script Final - deliver the draft Demo Script via email and web conference. The
City will review and provide feedback (one source), SoftResources will edit with input,
finalize and return to the City for final acceptance. The City may consider adding
Business Case Scenarios to the Script; SoftResources will advise.
3.2 Demo Preparation
Objective: SoftResources will prepare the City and the shortlisted vendors for successful
demos as follows:
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• Set Up Demos - work with the City to schedule vendor demos and assist with the
logistics of preparing for live demonstrations. Currently SoftResources anticipates three
two-day demos.
• Pre-Demo Meetings - work with the City to set up and facilitate Pre-Demo Meetings
with each vendor via web conference (typically 1-2 hours per vendor). These Meetings
allow the vendors to ask questions and assist them to properly prepare for the Demos.
SoftResources recommends 3 to 4 weeks for vendors to prepare and schedule
resources for the demos.
3.3 Facilitate Scripted Demos
Objective: SoftResources will facilitate 2-day demos per vendor (may be adjusted upon
further discussion) and the City will view and compare how each vendor handles City-specific
business processes as follows:
• Demo Feedback Form - SoftResources will prepare and provide to demo attendees by
session a Demo Feedback Form. Demo attendees will record feedback and rankings for
sessions they attend. SoftResources will manage the Forms.
• Facilitate Demos — SoftResources will come on-site or manage in a web conference
facilitation of the vendor demos, keep vendors on track, keep City staff on track,
manage Demo Feedback Forms, keep notes on questions, concerns, and follow up
items. At the end of each demo, SoftResources will hold a de-brief meeting with the
City's Project Team, address unanswered questions, and discuss the next-day
schedule.
• Demo Wrap Up Meeting - at the completion of vendor demos conduct the Demo Wrap
Up Meeting to review demo feedback, assist the City to determine one to two finalists,
and identify key areas to evaluate through due diligence and final decision.
3.4 Deliverables for Phase III
1 . Demo Script
2. Facilitate Pre-Demo Meetings
3. Demo Feedback Form
4. Facilitate Demos and Demo Wrap Up Meeting
PHAbE IV — bU - I WAKE DECISION
4.1 Decision Support
Objective: SoftResources will advise the City as they conduct due diligence and make the
final decision as follows:
• Vendor Management - continue to manage vendor communications and questions, do
follow up work, and liaise with the vendors. Including, but not limited to, setting up follow
up demos, clarification calls, refining of vendor pricing, etc.
• Due Diligence Tasks -Advise the City as they conduct any or all the following tasks:
o Tools and Templates - provide tools and templates that will help the City with the
final decision including reference check questions, etc.
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o Reference Checks — SoftResources will assist the City in organizing telephone
interviews and/or site visits with Cities who have implemented short listed
vendors. This will include in-depth conversations about pros and cons, risks and
lessons learned, implementation challenges, preferred roles and responsibilities,
etc. Vendor references will assess how the considered system is used by similar
customers and gather feedback about the software and vendor.
o Due Diligence Demos - the City may set up and conduct Due Diligence Demos
(typically web-conference) to vet certain functionality more thoroughly.
o Decision Support Activities — work with the City to conduct follow-up meetings,
scoping discussions, implementation assumptions and planning and other calls
and meetings to gather the information the City needs to make the decision.
o Create a high-level pro-con spreadsheet that will include cost, timeframe for
installation, training, data migration and formal implementation.
• Final Decision Meeting - assist the City to prepare for the Final Decision Meeting,
participate via web conference to discuss completed vendor analysis and advise the
City as they make the final decision. The City will make the final software decision.
• Council Presentation - Documentation and preparation of presentation to City Council
for the final decision will be prepared by SoftResources. SoftResources may be the lead
in presenting this information to Council.
4.2 Deliverables for Phase IV
1. Due Diligence Tools/Templates
2. Final Decision Meeting
3. Council Presentation
PHASE V CONTRACT NEGOTIATION AND REVIEW
5.1 Contract Negotiation
Objective: SoftResources will provide contract negotiation services and participate with the
City and its legal counsel to negotiate a fair contract with the final selected vendor.
• Negotiations — SoftResources will provide negotiation services for the following:
o Negotiate software license, software maintenance, and implementations
services.
o If a hosted or SaaS vendor is selected, negotiate a Cloud/SaaS and Service
Level Agreements (SLA).
o Statement of Work (SOW).
5.2 Vendor Contract Keviev;
Objective: SoftResources will assist the City with contract review with one finalist vendor as
follows:
• Review Contract - review vendor contract documents including, but not limited to
software license, software maintenance, implementation services, and service level
agreements and provide redlined recommended changes to the contract. This review
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includes the software license/subscription pricing, terms and conditions, and discussion
points.
• Discussion - discuss redlined recommendations with the City via web conference and
advise the City through the negotiation process. (Note SoftResources is not a law firm;
the City's legal counsel should conduct the final review of the contract.)
5.3 Vendor Statement of Work (SOW)
Objective: SoftResources recommends the City negotiate the Vendor Statement of Work
(SOW) before signing a contract to ensure resources and expectations are agreed to.
• SOW Review - review Vendor SOW for the implementation and make redlined
recommended changes to the SOW
• Discussion - discuss redlined recommendations with the City via web conference and
advise during SOW discussions
5.3 Phase V Deliverables
1. Participate in Contract Negotiations
2. Vendor Contract — Redline and Review Comments
3. SOW— Redline and Review Comments
END OF EXHIBIT
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EXHIBIT B -- BUDGET
CONSULTANT will perform the scope of work in Exhibit A on a fixed fee basis. Any extra work
as defined in section XII above will be performed per Exhibit C -- Standard Rate Schedule.
Phase Task Hours Fixed Fees
1 . ERP Needs Assessment 122 $21 ,350
• Project Launch and Management
• Discovery Workshops
• Requirements Definition
• Business Processes Analysis
2. RFP and Vendor Evaluation 126 22,050
• Request for Proposal
• Vendor Analysis
• Vendor Short List
3. Software Demos 102 17,850
• Demo Script
• Demo Preparation
• Facilitate Scripted Demos
4. Software Decision 30 5,250
• Decision Support
5. Contract Negotiations and Review 60 10,500
• Participate in Negotiations
• Vendor Contract
• Vendor Statement of Work
Total Hours and Fixed Fees 440 $77,000
Estimated Travel Expenses - 3,940
Total Hours, Fixed Fees and Estimated Travel 440 $80,940
Expenses
END OF EXHIBIT
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EXHIBIT C — Consultant Time Plus Expense Rate Schedule
CONSULTANT will perform the scope of work in Exhibit A on a fixed fee basis as described in
Exhibit B.
SoftResources services for any Extra Work as defined in section XII will be billed at $175 per
hour plus travel expenses.
SoftResources services for any Implementation Services as defined in section XII will be billed
at $175 per hour plus travel expenses.
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tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Allyson Brekke,Director of Community and Economic Development
Subject: City Wayfinding Program Update—Amend Service Agreement Contract with Tangram
Design,LLC for Environmental Graphic Design/Wayfinding Services
Summary: City Council approved the original Professional Services Agreement with Tangram Design,
LLC, and authorized the City Manager to sign the design agreement,on November 21,2017 which was
amended and set to expire on December 31,2020. The proposed amendment is to extend the contract date
two years to December 31,2022 and to adjust the work services to complete the content development and
design of the gateway signage component of the wayfinding program instead of heritage tourism.
Funding: The project has received a total of$212,000 of Lodging Tax Committee in 2017 and 2018.
There is no increase to the total maximum contract amount of$86,000.
Recommendation: Approve the amended Professional Services Agreement with Tangram Design,
LLC and authorize the City Manager to sign the amended design agreement, and to make minor
modifications to the agreement,if necessary.
Background / Analysis: City Council approved the original Professional Services Agreement with
Tangram Design,LLC, and authorized the City Manager to sign the design agreement,on November 21,
2017.The agreement was subsequently amended in 2019 to extend the contract to December 31,2020.
Due to the ongoing pandemic and anticipating further delays with the project,the proposed amendment is
to extend the contract date two additional years to December 31,2022 and to adjust the work services to
complete the content development and design of the gateway signage component of the wayfinding
program instead of heritage tourism.
Since the Council's approval, Staff has worked with the City's PA Forward Committee as the primary
body to provide feedback and guidance on the Wayfinding Program final design. The Committee
recommended to the City Council to approve the final design during their meeting on December 6,2018.
The City Council then approved the recommended final design component at their meeting on February 5,
2019.
The original services agreement with Tangram included a very limited scope of work for the heritage
tourism signage component. It was the City's original intent to create all writing,photographic and
illustration content for the heritage tourism signage and Tangram would only perform a review of that
content.To allow a more thorough development of narrative and images, Staff asked Tangram to provide
an amended scope of work that allowed them to have more time dedicated to heritage tourism content
development. Included in this new amendment is a move away from heritage tourism efforts and a turn
toward gateway signage. It has become clearly necessary to delay design of the heritage tourism signage
component until the completion of the downtown strategic planning effort and the completion of
Waterfront Redevelopment Phase 3,which includes the City Pier, a key location for future heritage
December 15, 2020 E - 70
tourism signage. Gateway signage is included in the unfunded Capital Facilities Plan as No. GG0418
"City Entrance Monuments." See amended scope of work in amended Exhibit A.Additionally, see the
amended schedule in amended Exhibit B and the amended budget in amended Exhibit D. Exhibit C,
which contained the consultant fee schedule and project team,did not change from the original
agreement.
Funding Overview: The project has received a total of$212,000 of Lodging Tax Committee in 2017
and 2018.There is no increase to the total maximum contract amount of$86,000.
Enclosed:Amendment to Services Agreement with Tangram Design and Amended Exhibits A, B and D
December 15, 2020 E - 71
SECOND AMENDMENT TO
SERVICE AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
and
TANGRAM DESIGN, LLC
This amendment ("Amendment") is entered into on this day of 2020, by and
between the City of Port Angeles, a non-charter code city and municipal corporation of the State
of Washington (hereinafter"City"), and TANGRAM DESIGN, LLC, a limited liability company
corporation authorized to do business in the State of Washington (hereinafter"Consultant").
In consideration of the covenants and promises below,the parties hereto agree as follows:
1. The City and the Consultant entered into a Service Agreement dated December 12,
2017 (hereinafter "2017 Agreement.") The 2017 Agreement has been previously
amended one (1)time on November 21, 2019.
2. Exhibit A, Exhibit B, and Exhibit D of the 2017 Agreement Exhibit are hereby
amended and replaced in their entirety by the Amended Exhibit A, Exhibit B, and
Exhibit D attached, and incorporated by reference, to this Amendment.
3. Section IV of the 2017 Agreement is hereby amended, in its entirety, as follows:
TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this
Agreement by both parties and written direction to proceed
from the CITY. The duration of the Agreement shall extend
through December 31, 2022. The work shall be completed in
accordance with the amended schedule set forth in the attached
Amended Exhibit B.
4. Section VI of the 2017 Agreement is hereby amended, in its entirety, as follows:
MAXIMUM COMPENSATION is modified as follows:
Unless otherwise agreed to in writing by both parties, the
CONSULTANT'S total compensation and reimbursement
under this Agreement, including labor, direct non-salary
reimbursable costs, subconsultant costs and outside services,
shall not exceed the maximum sum of$86,000. The budget for
each task is as set forth in the attached Amended Exhibit D.
Budgets for tasks may be modified upon mutual agreement
between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $86,000.
1
December 15, 2020 E - 72
5. All other terms and provisions of the 2017 Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this contract to be effective as of the
date and year indicated below.
CITY OF PORT ANGELES TANGRAM DESIGN, LLC
By By
Nathan West, City Manager Print Name:
Dated: Dated:
ATTEST: APPROVED AS TO FORM:
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
2
December 15, 2020 E - 73
Exhibit A: Wayfinding Plan Update Scope of Services
The Gateway Study and Design project includes the 2. CONCEPT DESIGN
planning and design of various gateway monument signs Concept Design
within the City or Port Angeles.The goals of the project Tangram will develop preliminary design solutions
are to assess existing and potential sites for gateway that will creatively explore the design parameters and
signage,develop design concepts that can be applied visual aspects of the gateway signage.Concepts shall
to the various signage locations,and provide final be developed for primary and secondary gateway
documentation for all approved signage designs.The locations and shall also include identification markers
following demonstrates the scope of services that shall be for the Downtown.Concepts shall integrate the city's
performed for the project. brand into the signage design and will promote an
aesthetic,legible,and cohesive design.The concepts
1. INFORMATION GATHERING will demonstrate general structural and graphic
Project Kick-off Meeting characteristics of the signage.Processes that will be
Tangram will conduct a project kick-off meeting with the performed in this task include:
City of Port Angeles'staff team and any other necessary • Define brand elements that reinforce identity
project stakeholders.This meeting will provide in-depth • Identify basic elevations of signage.
information that will: • Study models of sign form and shapes
• Establish project objectives and guiding principles. Examine typeface and symbol options
• Understand short/long-term development plans and . Analyze material and color palette options
operational goals.
• Identify project stakeholders. Meetings/Online Survey
• Establish schedule and communication procedures. A meeting with the project committee will be held to
present the concept designs for review and discussion.
Research and Site Analysis After review by the committee,an online survey will
A variety of factors must be considered in developing be prepared to gather additional comments from
gateway monuments to ensure the signage is appropriate stakeholders,the community,or for those who were
for the community and the environment.The following unable to attend the concept presentation meeting.
research and site analysis tasks shall be performed:
• Review city brand,logo and/or design guidelines Deliverable:All concepts will be documented in a graphic
• Identify master plans or community initiatives that format that will show the basic elevation of the signs and
may impact signage design or placement. illustrate how they would be viewed in the environment.
• Examine Local,State,and Federal codes and Meeting minutes will be provided for all meetings.A
regulations that may impact project. summary will be supplied of the online survey results.
• Establish physical limitations of sign sizes/
mounting heights 3. DESIGN DEVELOPMENT
• Observe physical sight-line obstructions and signage Design Development
clutter within the environment Based on input received from the concept design review,
• Study opportunities where landscaping or lighting and after approval and consensus from the project
may enhance signage design. committee to proceed further with a specific conceptual
• Determine any additional content other than the design direction,Tangram shall modify and refine the
city's name that should be included on to the signs. chosen concepts.
Deliverable:Meeting minutes will be provided for the During design development,Tangram will go into
project kick-off meeting.Any major concerns or challenges greater detail of all aspects of the structural and graphic
identified in the Research and Site Analysis task shall be components of the signage.Details and factors that are
documented and shared with the project manager or considered in this task include,but are not limited to:
committee,as necessary.
December 15, 2020 E - 74
Exhibit A: Wayfinding Plan Update Scope of Services
• Refine signage graphics and hardware design 4. FINAL S I G N A G E DESIGN AND ART
• Understand levels of maintenance for signs Design Intent Drawings
• Understand levels of digital/media integration After final review and approval of the design development
• Analyze illumination requirements of the signage,Tangram will finalize the Design
• Develop specifications for signage materials, Intent drawings document which will include all the
fabrication,or installation techniques necessary information a fabricator will need to begin the
• Obtain material/color/finish samples implementation process.The document shall include:
• Use aerial imaging and GIS resources to prepare sign • Signage design drawings illustrating dimensions,
location plan and message schedule material and technical specifications.
• Obtain budgetary cost estimates • Signage graphic standards.
• Confirm signage is complying with all applicable • Sign location plans and message schedules.
Local,State,and Federal codes and regulations,and • Sign quantities,sample and prototype requests.
ADA guidelines • Fabricator performance requirements.
Sign Location and Message Schedule Final Art
Tangram will prepare a sign location plan and message Tangram shall supply the final art files that will be needed
schedule.The sign location plan will identify the for the fabrication of the signage.
locations of the gateway signage.The message schedule
will illustrate the design and sign faces of the gateways. Deliverable:A draft of the design intent drawings
shall be submitted to the Washington Department of
Meetings Transportation(WSDOT)for their review and approval,
A meeting with the project committee will be held to if the signs are located within their jurisdiction.Updates
present the updated designs for review and discussion. and/or changes shall be made to the signage,as
necessary,upon their review.A final set of approved
Cost Estimating drawings and the final art will be supplied to the project
Tangram will request up to 3 different sign fabricators to committee.
supply budgetary cost estimates for the fabrication and
installation of the signage.
Deliverable:All refinements of the signage and
wayfinding system will be documented in a graphic
format and shall provide a comprehensive understanding
of the gateway signage plan and design elements.
Specifications for materials,fabrication,or installation
techniques will be indicated on the drawings.A sign
location plan and message schedule will be created for
review and comment.Meeting minutes will be provided
for all meetings.Budgetary cost estimates shall be
supplied for review.
December 15, 2020 E - 75
December 15, 2020 E - 76
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Exhibit D: Budget
GATEWAY STUDY AND DESIGN
The below chart provides work hours,hourly rates,and total cost per each task.Hourly rates are based on an average
sum of the principal and staff hourly rates combined.The budget below is based on the scope outlined in Exhibit A.If
additional project details or information is supplied after the award of the contract,this may alter the project scope and
prices may be subject to change.
1.Information Gathering
Project Kick-off Meeting 10 $80 $800
Research and Site Analysis 30 $80 $2,400
Reimbursable Expenses N/A N/A $1,350
Total Cost for Task 1 $4,550
2.Concept Design
Concept Design 100 $80 $8,000
Meetings/Online Survey 10 $80 $800
Reimbursable Expenses N/A N/A $1,450
Total Cost for Task 2 $10,250
3.Design Development
Design Development 75 $80 $6,000
Sign Location Plan and Message Schedule 30 $80 $2,400
Meeting 5 $80 $400
Cost Estimating 10 $80 $800
Reimbursable Expenses N/A N/A $100
Total Cost for Task 3 $9,700
4.Final Signage Design and Art
Final Design Intent Document 60 $80 $4,800
Final Art 40 $80 $3,200
Reimbursable Expenses N/A N/A $100
Total Cost for Task 4 $8,100
TOTAL COST $32,600
December 15, 2020 E - 78
,•,�� P-QR-TANGELES CITY COUNCIL
WASH I N G r o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Sarina Carrizosa, Finance Director
Subject: Lease Agreement for Mailroom Equipment with Quadient
Summary: The City has been utilizing the services of Quadient(formerly Neopost) for the last four
years on mailroom equipment,including a postage machine and inserter/folder machine. This
agreement is a continuation of these services for the current lease,as well as a new 48-month lease.
In January 2017,the City leased a postage machine and inserter/folder machine.That lease expires at the
end of December 2020. A transition to the new lease will allow for an upgrade to the City's Quadient
equipment. The new lease terms will not increase the current budget for this item.
Funding: Lease payments for services is on a quarterly basis,the City expects the agreement will not
exceed$35,000. Funds are available in the Reprographics Fund—Operating Rentals/Leases(001-2070-
518-4530).
Recommendation: Approve and authorize the Finance Director to sign the attached agreement for
services with Quadient and make minor modifications to the lease if necessary and approve payment in
the amount not to exceed$35,000 for a 48-month lease.
Background / Analysis: The City has been utilizing the services of Quadient(formerly Neopost)for
the last four years on mailroom equipment,including a postage machine and inserter/folder machine. This
agreement is a continuation of these services for the current lease, as well as a new 48-month lease.
This lease is for an upgraded postage machine and inserter/folder machine in the mailroom and the
transition from the City's current lease to a new lease agreement with Quadient.The new lease is
identified in the attached Agreement as NASPONaluePoint Contract#: ADSPO 16-169901 and State
Participating Addendum (PA)#: 05516 (WA)at$8,712.52 (including tax) annually beginning January 1,
2021 through December 31,2024 for a total of$34,850.08. The current lease expires at the end of
December 2020. The new lease terms will not increase the current budget for this item.
Funding Overview: Payment for services is on a quarterly basis. The City expects services received
will not exceed $35,000. Funds are available in the Reprographics Fund—Operating Rentals/Leases
(001-2070-518-4530).
December 15, 2020 E - 79
Customer Purchase Order - Lease
Organization CITY OF PORT ANGELES NASPO/ValuePoint Contract#: AASPO 16-169901
DBA and/or
Address 321 E 5TH ST State Participating Addendum (PA)#: 05516 (WA)
City State Zip PORT ANGELES WA 98362-3206
Phone (360)417-4600 Fax
Vendor Ship To
Company Name Quadient Leasing USA Inc. FEDERAL ID#94-2388882 Organization CITY OF PORT ANGELES
Attention Government Sales DUNS#150836872 Attention Nicole Blank
Address 478 Wheelers Farms Rd Address 321 E 5TH ST
City State Zip Milford CT 06461 City State Zip PORT ANGELES WA 98362-3206
Phone (866)448-0045 Fax (203)301-2600 Phone (360)417-4600 Email nblank@cityofpa.us
P.O.Number P.O.Date Requisitioner Shipped Via F.O.B.Point Terms
Ground Destination Quarterly Invoicing
QTY Unit Description Unit Price Total
48 Months Lease Payment $667.32 $32,031.36
Lease payment specified above for products listed below includes,as applicable,reduced price equipment maintenance to reflect first year free,meter rental,meter resets,
postal rate changes,software license/support/subscription fees,delivery,installation,and operator training.
Products
QTY Product ID Description
1 IX7 iX-7 Series Base w/Mixed Size Feeder, Sealer, Drop Tray&Ink Cartridge
1 IXDS7 Dynamic Weighing Platform for IX Series 7/7PRO Bases
1 IXPWRSTACKER Conveyor Stacker&Adaptor(IX7&IX7PRO ONLY)
1 IXWP10 IX Series 10 lb Weighing Platform
1 DS64I-INT2SE 2 Station Expert 2 Auto Fdr+CIS Scanner+Multi License and OMS-500 Trial
1) Order is governed under the terms and conditions of the NASPONaluePoint Master Price Agreement Contract Number ADSP016-169901.Enter this order in accordance with the
prices,terms,delivery method,and specifications listed above.
2) Payments will be sent to:
Mail Finance Inc.
Dept 3682
PO Box 123682
Dallas TX 75312-3682
Authorized by Date
3) Send all correspondence to;
Mail Finance Inc.
478 Wheelers Farms Rd
Milford CT 06461 Print Name Title
December 15, 2020 E - 80
quadfbnt
Leasing
Why Wait Program Agreement
The Quadient Why Wait program entitles you to upgrade your Quadient equipment up to 6 months prior
to the end of the term of your Current Lease. Your new lease term will automatically commence and
billing will begin after your Current Lease has reached the end of its current Term. The transition from
your Current Lease to the New Lease will be seamless.
By electing to participate in this program, you agree to the following:
You agree to continue making payments on lease number N16121870 N17012440 through the end of
its Initial Term or, if applicable, the current Renewal Term.
The term of the new lease, being signed concurrently with this agreement, ("New Lease") will
commence when the Current Lease reaches the end of its Initial Term or, if applicable, the current
Renewal Term.
The Products that are subject to the Current Lease will be replaced with the Products identified in the
New Lease for the remainder of the Current Lease's Initial Term or, if applicable, the current Renewal
Term.
The replaced products must be returned to Us within thirty (30) days of the effective date of this
agreement.
Company: CITY OF PORT ANGELES
Signature:
Name (printed):
Title:
Date:
Company: Quadient Leasing USA Inc.
Signature :
Name (printed):
Title:
Date:
December 15, 2020 E - 81
quad e n t Government Product Lease Agreement
Leasing with Postage Meter Rental Agreement
Section(A)Office Information
Office Number Office Name Phone# Date
2140 Quadient Inc (800)910-7678 10/29/2020
Section(B)Billing Information Section(C)Installation Information (if different from billing information)
Company Name CITY OF PORT ANGELES Company Name CITY OF PORT ANGELES
DBA Installation Address 321 E 5TH ST
Billing Address 321 E 5TH ST City State Zip+4 PORT ANGELES WA 98362-3206
City State Zip+4 PORT ANGELES WA 98362-3206 Contact Name Nicole Blank Phone (360)417-4600
Contact Name Nicole Blank Phone (360)417-4600 Contact Title Finance Dept-Admin Analyst Fax
Contact Title Finance Dept-Admin Analyst Fax Email Address nblank@cityofpa.us
Email Address nblank@cityofpa.us PO# Main Post Office PO 5-Digit Zip Code
Section(D)Products
Qty Model/Part Number Description(include Serial Number,if applicable)
1 IX7 iX-7 Series Base w/Mixed Size Feeder,Sealer,Drop Tray&Ink Cartridge
1 IXDS7 Dynamic Weighing Platform for IX Series 7/7PRO Bases
1 IXPWRSTACKER Conveyor Stacker&Adaptor(IX7&IX7PRO ONLY)
1 IXWP10 IX Series 10 lb Weighing Platform
1 DS64I-INT2SE 2 Station Expert 2 Auto Fdr+CIS Scanner+Multi License and OMS-500 Trial
Section(E)Lease Payment Information&Lease Payment Schedule Section(F)Postage Meter&Postage Funding Information
Tax Status: Number of Monthly Payment Meter Model IX7AI Machine Model IX7
Months (Plus applicable taxes)
0 Taxable Postage Funding Method: Postage Funding Account:
❑Tax Exempt First 1 48 $667.32
❑Bill Me ❑�Prepay by Check POC [:1TMS
Certificate attached
Billing Frequency: ElACH Debit(Submit customer authorization form) ElNew W Existing
❑Monthly ❑OMAS ❑CPU(include authorization form) Existing Account Number:
❑d Quarterly Agency Code Sub Agency Code 8035133
❑Annually
Service Products(Check all that apply)
Billing Method: 0 TM Online Postal Rates iMeter App(SP10)
OStandard Current Lease Number: N16121870&N17
❑Online Postal Expense Manager iMeterT"^App(SP20/NeoStats)
❑Arrears
❑ACH(Customer to submit authorization form) ❑Online E-Services iMeterTm App(SP30)
❑NeoShip PLUS(EP70PLUS)
❑NeoShip Install&User Guide(EP70GUIDES)
❑RunMyMail ❑3G/4G Cell Service
❑d Maintenance-Standard
❑d Installation/Training ❑Software Support for premise(non-cloud)solutions
Section G Approval
Existing customers who currently fund the Postage account by ACH Debit will not be converted to the Postage Funding Account unless initial here
This document consists of a Government Product Lease Agreement with Quadient Leasing USA,Inc.;and a Postage Meter Rental Agreement,Maintenance Agreement and
an Online Services and Software Agreement with Quadient,Inc.;and a Postage Funding Account Agreement with Quadient Finance USA,Inc.Your signature constitutes an
offer to enter into such agreements,and acknowledges that you have received,read,and agree to all applicable terms and conditions(version Govern ment-Equipment-Lease-
Terms-USPS-Direct-V9-2020),which are also available at www.quadient.com/Govemment-Equipment-Lease-Terms-USPS-Direct-V9-2020,and that you are authorized to
sign the agreements on behalf of the customer identified above.The applicable agreements will become binding on the companies identified above only after an authorized
individual accepts your offer by signing below,or when the equipment is shipped to you.
Guided by Quadient,Inc.'s Sustainable Design and Responsible Manufacturing Policy,our Products may contain reused components.For
more Information visit https://www.quadient.com/about-us/sustainable-design-and-manufacturing.
******* SEE PURCHASE ORDER ****** Name Title
Authorized Signature Print Name and Title Date Accepted
Accepted by Quadient Inc.and its Affiliates Date Accepted
Quadient Leasing USA Inc.,478 Wheelers Farms Rd,Milford CT 06461 [517-10/29/20 09:47:28-20.10.71 Govern ment-Equipment-Lease-Terms-Direct-USPS 49-2020(PF)
December 15, 2020 E - 82
.;G� POR-T-ANGELES CITY COUNCIL
WASH I N G T O N , u , S , MEMO
Date: December 15,2020
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: 2020 Budget Amendment#3
Summary: The 2020 Budget is being amended for the third and final time to adjust several funds to
reflect changes in revenues and expenditures that have occurred during the final months of the year. As
this budget amendment includes changes to revenues, as well as an authorization to use funds from
reserves,the ordinance must be approved by a super-majority of the entire Council or at least five (5)
affirmative votes.
This is the second reading of this ordinance. Since the first reading there have been no changes to the
ordinance.
Funding: The 3" amendment to the 2020 Budget is balanced at$134,680,400.
Recommendation: It is recommended the City Council should:
1. Conduct the second reading of the 2020 Budget amendment#3 ordinance; and
2. Adopt the ordinance
Background / Analysis:
The 3"Amendment will align the budget with the changes to City revenues and expenditures that
occurred in the last portion of the year,including deferring projects to 2021,increasing expenditures to
complete projects, and other miscellaneous budgetary changes and corrections.Most of these changes
have already been approved by Council.
With this amendment,the projected year-end unassigned fund balance in the General Fund is estimated to
be $6,670,833, or 28.7%. Some of the individual actions require funding to come from reserves (money
unspent at the end of the fiscal year automatically rolls into reserves/fund balance),approval of the
ordinance will require a super majority of the entire Council,or five (5) affirmative votes.
Attached is a detailed list of proposed budget changes,the budget amendment ordinance, along with
Exhibit A which lists total revenues and expenditures by fund for the 2020 Budget amendment#2 and
proposed amendment#3. This is the second reading of this ordinance. Since the first reading there have
been no changes to the ordinance.
December 15, 2020 G - 1
Tonight's meeting will include the second reading of the third budget amendment ordinance and adoption
of the ordinance.If you have any questions or concerns,please contact me at your convenience.
Funding Overview:
The 3 d amendment to the 2020 Budget is balanced at$134,680,400.
Attached: List of proposed budget changes.
2020 Budget Ordinance—Amendment#3.
Exhibit A.
December 15, 2020 G - 2
Detailed List of Proposed Budget Changes- Budget Amendment#3
BUDGET AMENDMENT ITEM Notes
Clallam County Opportunity Zone grant 589,500 - 001-4071-337-71-00 Grant
Waterfront Center - 589,500 001-4071-558-41-50 Grant
Cares Act Federal Funding from Clallam County 178,900 - 001-9029-333-21-01 Cares Grant Funding
Cares Act Funding Grant Reimbursements 717,100 - 001-9029-333-21-01 Cares Grant Funding
Cares Act Federal Funding from Clallam County - 178,900 001.9029.518.49-91 Grant Expense
Utility and Mortgage Assistance Program 170,500 001-9029-518-49-93 Approved by Council
PDO307 Police Train&Gun Range 16,300 001-5012-597-59-91 CFP Transfer
PDO120 Police Taser 12,000 001-5022-597-59-91 CFP Transfer
TRO519 Traffic Safety Camera - 35,000 001-7012-597-59-91 CFP Transfer
TOTAL GENERAL FUND 1,485,500 1,002,200
PK0120-24 Hr Restroom Pilot Program Transfer to Capital - 150,000 101-1430-597-59-91 CFP Transfer
PK0219-Generation II Dream Playground Transfer to Capital 50,000 101-1430-597-59-91 CFP Transfer
TOTAL LODGING TAX - 200,000
Cares Act Funding Grant Reimbursements 6,300 - 102-7230-333-21-01 Cares Grant Funding
TOTAL STREET FUND 6,300
Cares Act Funding Grant Reimbursements 8,000 107-5160-333-21-01 Cares Grant Funding
TOTAL PENCOM FUND 8,000
CDBG Cares Act Funding 352,100 172-4130-333-14-22 Grant
CDBG Cares Act Funding - 352,100 172-4130-559-41-50 Grant Expense
Increase Budget for Rental Assistance Program(COVID-19) - 96,600 172-4130-551-49-90 Rental Assistance Program
TOTAL DOWNTOWN PA HOUSING REHAB FUND 352,100 398,700
Dept of Ecology Grant-Shoreline Master Program 168,000 - 310-7930-334-0310 Grant
EOC Consultant Clallam County Reimbursement 24,000 310-5950-337-10-00 Reimbursement
Stonegarden 2017 Equipment Grant 54,500 310-5950-333-97-06 Grant
PD0119-Computer Aided Dispatch - 100,000 310-5950-594-65-10 Move from 2021
PD01 20 Police Taser Replacement 1,100 310-5950-594-65-10 Increase
FD0219-EOC/911 Westside Fire Station 7,500 310-5950-594-65-10 Increase
GG0416-City Hall Fire Detection (75,000)310-8985-594-65-10 Deferred to 2021
GG0516-Senior Center Fire Detection (50,000)310-8985-594-65-10 Deferred to 2021
PK0819-City Pier Railing Replacement (250,000) 310-8985-594-65-10 Deferred to 2021
PK0919-Fine Arts Center Capital Improvements (37,000)310-8985-594-65-10 Deferred to 2021
PK0120-24 Hr Restroom Pilot Program (200,000) 310-8985-594-65-10 Deferred to 2021
PK0205-Restroom Replacement Program - (300,000) 310-8985-594-65-10 Deferred to 2021
PK0219-Generation II Dream Playground 50,000 310-8985-397-10-91 CFP Transfer From Lodging Tax
PK0120-24 Hr Restroom Pilot Program Transfer from LTC 150,000 310-8985-397-10-91 CFP Transfer From Lodging Tax
TOTAL GOVERNMENTAL CAPITAL FUND 446,500 (803,400)
US Dept of Transportation grant-Race Street 2,736,200 312-7930-331-2020 Grant
Dept of Ecology grant-City Parking Lot 102,000 312-7930-334-0310 Grant
Dept of Ecology grant-16th Street LID Retrofit 160,000 312-7930-334-0310 Grant
TR0111-Marine Channel Bridge - (5,000) 312-7930-595-65-10 Deferred to 2021
TRO405-Street&Alley Paving (200,000) 312-7930-595-65-10 Deferred to 2021
TRO715-16th Street LID(C to L Street) (140,000) 312-7930-595-65-10 Deferred to 2021
TR1215-City Hall East Parking Lot (80,000)312-7930-595-65-10 Deferred to 2021
TR1216-5th&Liberty Solar Speed (5,000) 312-7930-595-65-10 Deferred to 2021
TR0919-Traffic Safety Improvement (35,000)312-7930-595-65-10 Deferred to 2021
TR1118-Revolving Street Improvement - (30,000)312-7930-595-65-10 Deferred to 2021
TRO414 Peabody Creek/Lincoln Street 150,000 312-7930-397-10-91 CFP Transfer
TOTAL TRANSPORTATION BENEFIT DISTRICT FUND 3,148,200 (495,000)
Civic Field Goal Posts shared with PASD - 9,600 316-8982-594-65-10 Shared costs
TOTAL PARK IMPROVEMENT FUND 9,600
Filing expenses 1,200 175.3059.559.4150 Increased expenses
TOTAL CODE COMPLIANCE FUND - 1,200
Cares Act Funding Grant Reimbursements 1,000 - 421-7121-333-21-01 Grant Revenue
TOTAL CONSERVATION FUND 1,000
December 15, 2020 G - 3
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
CL0916-Laurel Street Switchgear (221,000) 451-7188-594-65-10 Deferred to 2021
CL0217-I Street Substation Switchgear (500,000) 451-7188-594-65-10 Deferred to 2021
CLO220-Laurel Street LTC Replacement (200,000) 451-7188-594-65-10 Deferred to 2021
CL0119-Overhead Reconductoring (150,000) 451-7188-594-65-10 Deferred to 2021
CLO319-Underground Cable Replacement (48,000)451-7188-594-65-10 Deferred to 2021
CLO320-F Street LTC Replacement (200,000) 451-7188-594-65-10 Deferred to 2021
CLO716-F Street Transformer (500,000) 451-7188-594-65-10 Deferred to 2021
CLO414-Light Ops Building (5,000,000) 451-7188-594-65-10 Deferred to 2021
TOTAL ELECTRIC CAPITAL FUND (6,819,000)
WT0220-Ranney Well Generator Relocation (175,000) 452-7388-594-65-10 Deferred to 2021
WT0619-Peabody Reservoir Inlet Pipe (105,000) 452-7388-594-65-10 Deferred to 2021
TOTAL WATER CAPITAL FUND (280,000)
WW0219-WWTP Digester Cleaning&Repair (100,000) 453-7488-594-65-10 Deferred to 2021
WWO308-Pump Station#3 (250,000) 453-7488-594-65-10 Deferred to 2021
WWO319-Wastewater Compreshensive Plan (200,000) 453-7488-594-65-10 Deferred to 2021
WWO419-WWTP HVAC Replacement (50,000)453-7488-594-65-10 Deferred to 2021
WW0618-Neighborhood Sewer Rehab (280,000) 453-7488-594-65-10 Deferred to 2021
WWO718-2020 Neighborhood Sewer Rehab - (300,000) 453-7488-594-65-10 Deferred to 2021
Intrafund transferfor CFP 46,500 - 453-9998-397-10-81 CFP Transfer
TOTAL WASTEWATER CAPITAL FUND 46,500 (1,180,000)
WW0117-Francis Street Pigging Bypass - (190,000) 463-7489-594-65-10 Reprioritized in the CFP
TOTAL COMBINED SEWER OVERFLOW FUND (190,000)
SWO120-Landfill Pump Station 17 Repair (190,000) 454-7588-594-65-10 Deferred to 2021
SWO117-Land Fill Scale Software (200,000) 454-7588-594-65-10 Deferred to 2021
TOTAL SOLID WASTE CAPITAL FUND - (390,000)
Cares Act Funding Grant Reimbursements 20,500 - 401-7180-333-21-01 Cares Grant Funding
Electric Bond Principal Payment - 3,595,000 401-7180-582-72-10 Debt payoff
TRO519 Peabody St Sidewalk Repair - 35,000 401-7180-597-59-91 CFP Transfer
TOTAL ELECTRIC FUND 20,500 3,630,000
Cares Act Funding Grant Reimbursements 10,800 - 402-7380-333-21-01 Cares Grant Funding
Chlorinefor Water Treatment Plant - 10,000 402-7380-534-31-05 Increased expenses
Water main break repairs(Lindberg Rd,Craig Ave,&First St) - 52,500 402-7380-534-48-10 Increased expenses
TOTAL WATER FUND 10,800 62,500
Intrafund transferfor CFP items - 46,500 403-9998-597-58-81 CFP Transfer
Cares Act Funding Grant Reimbursements 9,700 - 403-7480-333-21-01 Cares Grant Funding
TOTAL WASTEWATER FUND 9,700 46,500
Cares Act Funding Grant Reimbursements 30,500 - 404-7538-333-21-01 Cares Grant Funding
Legal and Mediation costs for Solid Waste Facility - 40,000 404-7585-537-41-50 Increased expenses
Increase taxes paid due to increased transfer station services - 67,300 404.7538.537.4400 Increased expenses
TOTAL SOLID WASTE FUND 30,500 107,300
Cares Act Funding Grant Reimbursements 11,800 - 406-7412-333-21.01 Cares Grant Funding
Transfer for CFP items - 163,700 406-7412-597-59-91 CFP Transfer
TOTAL STORMWA TER FUND 11,800 163,700
Cares Act Funding Grant Reimbursements 6,500 - 409-6025-333-21-01 Cares Grant Funding
Medic 1 Overtime - 20,700 409.6025.526.1011 Increased expenses
TOTAL MEDIC FUND 6,500 20,700
Cares Act Funding Grant Reimbursements 300 - 501-7630-333-21-01 Cares Grant Funding
TOTAL EQUIPTMENT SERVICES FUND 300
Cares Act Funding Grant Reimbursements 60,500 502-2081-333-21-01 Cares Grant Funding
TOTAL IT FUND 60,500
December 15, 2020 G - 4
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
the City's 2020 budget.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2020, was
adopted, approved and confirmed on December 3, 2019, in Ordinance 3652.
WHEREAS, a first 2020 budget amendment was adopted, approved and confirmed
by Ordinance No. 3657 by Council on April 7, 2020.
WHEREAS, a second 2020 budget amendment was adopted, approved and confirmed
by Ordinance No. 3662 by Council on August 18, 2020.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The Council finds and declares:
A. There exists an emergency that could not reasonably have been foreseen when
the 2020 budget was adopted; and
B. The facts constituting the emergency include, but are not limited to:
1. Unanticipated additional revenue; and
2. Unanticipated reduced revenue; and
3. Unanticipated additional and reduced expenditures primarily for changes in
planned capital expenditures as previously authorized by Council.
C. These facts require amendments to the adopted budget in order to meet the
expenses of government of the City for the fiscal year ending December 31,
2020.
-1-
December 15, 2020 G - 5
Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090,
the City Council declares that an emergency exists.
Section 3. To respond to the budget emergency, the 2020 budget appropriation for
each separate fund as set forth in Ordinance 3652, is amended as shown in the attached
Exhibit A.
Section 4. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener's errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 5. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days
after publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than
the majority of all members of the legislative body at a regular meeting of said Council on the
151h day of December, 2020.
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED:
By Summary
-2-
December 15, 2020 G - 6
CITY of PORT ANGELES
2020 Budget Amendment#3
Exhibit A
Funds 2020 Budget Amendment 82 2020 Budget Amendment p3
Fund jDiv. I Name/Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance-Est. I I Balance-Est.I Balance f Balance
GENERALFUND(Note:Divisional totalsfor reference only)
Fund Balance: 6,353,751 5,056,651 7,484,633 6,670,833
001. 1160 City Council 44,200 71,300 44,200 71,300
001. 1210 City Manager 216,100 468,000 216,100 468,000
001. 1211 Customer Commitment 2,100 3,000 2,100 3,000
001. 1220 Human Resources 130,000 211,600 130,000 211,600
001. 1230 City Clerk 100,700 206,300 100,700 206,300
001. 1289 Records Management 0 0 0 0
001. 1390 Community Service 0 0 0 0
001. 2001 Finance-Revenue 14,011,600 0 14,011,600 0
001. 2020 Finance Administration 418,000 916,700 418,000 916,700
001. 2023 Accounting 768,900 974,500 768,900 974,500
001. 2025 Customer5ervice 1,022,900 1,113,800 1,022,900 1,113,800
001. 2080 Reprographics 43,700 46,600 43,700 46,600
001. 2091 Non-Departmental 0 0 0 0
001. 2099 General Unspecified 0 0 0 0
001. 3010 City Attorney 356,500 539,600 356,500 539,600
001. 3012 Jail Contributions 0 885,600 0 885,600
001. 4060 Planning 325,400 570,500 325,400 570,500
001. 4050 Building 467,000 267,400 467,000 267,400
001. 4071 Economic Development 51,200 101,700 640,700 691,200
001. 5010 Police Administration 0 694,700 0 694,700
001. 5012 PenCom/Capital Transfers 308,300 328,800 308,300 357,100
001. 5021 Police Investigation 3,500 1,065,500 3,500 1,065,500
001. 5022 Police Patrol 704,400 3,795,400 704,400 3,795,400
001. 5026 Police Reserves&Volunteers 0 11,400 0 11,400
001. 5029 Police Records 17,400 469,400 17,400 469,400
001. 5050 Police Facilities Maintenance 16,300 20,100 16,300 20,100
001. 6010 Fire Administration 57,700 228,500 57,700 228,500
001. 6012 PenCom/Medic I Support 0 884,100 0 884,100
001. 6020 Fire Suppression 0 1,234,100 0 1,234,100
001. 6030 Fire Prevention 5,500 108,100 5,500 108,100
001. 6045 Fire Training 6,100 153,600 6,100 153,600
001. 6050 Fire Facilities Maintenance 0 56,700 0 56,700
001. 7010 Public Works Administration 958,000 2,062,600 958,000 2,062,600
001. 7012 Public Works CIP 0 25,000 0 60,000
001. 7032 Public Works Telecommunications 32,800 32,800 32,800 32,800
001. 8010 Parks Administration 0 266,500 0 266,500
001. 8012 Senior Center 46,800 158,000 46,800 158,000
001. 8050 Ocean View Cemetery 115,000 179,900 115,000 179,900
001. 8090 Park Facilities 80,000 2,271,300 80,000 2,271,300
001. 8112 Senior Center Facilities 0 57,600 0 57,600
001. 8131 Central Services Facilities 366,900 504,400 366,900 504,400
001. 8155 Facility Rentals 92,200 115,000 92,200 115,000
001. 8221 Sports Programs 162,000 205,300 162,000 205,300
001. 19029 1 General Unspecified 0 922,900 896,000 1,272,300
001 TOTAL General Fund 6,353,751 20,931,200 22,228,300 .1,056,651 7,494,633 22,416,700 23,230,505 6,670,833
SPECIAL REVENUE FUNDS
101 Lodging Excise Tax Fund 335,504 707,800 952,700 90,604 548,405 707,800 1,126,900 129,305
102 Street Fund 316,372 1,719,600 1,719,600 316,372 415,962 1,725,900 1,719,600 422,262
105 Real Estate Excise Tax-1(REET-1)Fund 936,082 263,100 387,900 811,282 1,067,492 263,100 387,900 942,692
107 PenCom Fund 1,231,601 3,183,300 3,480,800 934,101 1,512,805 3,191,300 3,480,800 1,223,305
160 Real Estate Excise Tax-2(REET-2)Fund 823,174 265,400 221,400 867,174 962,156 265,400 221,400 1,006,156
165 Business Improvement Area 57,888 36,800 40,000 0 58,133 36,800 40,000 54,933
172 Port Angeles Housing Rehab.Fund 48,255 1,167,100 1,202,300 13,055 63,980 1,519,200 1,601,000 (17,820)
175 Code Compliance Fund 50,000 1,000 0 51,000 39,794 1,000 1,200 39,594
TOTAL Special Revenue Funds 3,798,876 7,344,100 8,004,700 3,083,588 4,668,727 7,710,500 8,578,800 3,800,427
December 15, 2020 G - 7
CITY of PORT ANGELES
2020 Budget Amendment#3
Exhibit A
Funds 2020 Budget Amendment#2 2020 Budget Amendment#3
Fund jDiv. I Name/Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance-Est. I I Balance-Est.I Balance f Balance
DEBT SERVICE FUNDS
215 2006 LTGO Bond(Prop.Acquisition)Fund 747,289 365,700 87,000 1,025,989 777,007 365,700 87,00E 1 1,055,707
216 2014 LTGO Bond(Landfill Bluff Stabilization)Fund 168,334 604,70E 598,80E 174,234 175,762 604,70E 598,80E 181,662
217 2015 LTGO Bond-Refunding(W.U.G.A.) 12,571 234,500 233,20E 13,871 133 234,50E 233,200 14,485
TOTAL Debt Service Funds 928,194 1,204,900 919,000 1,214,094 965,954 1,204,900 919,000 1,251,854
ENTERPRISE/UTILITY FUNDS
401 Electric Utility Fund 9,081,392 30,274,90E 32,423,00E 6,933,292 12,801,761 30,295,40E 36,053,00E 7,044,161
402 Water Utility Fund 13,458,563 9,345,900 7,481:800 15,322,66 77:848,003 9,356,700 7,544,300 9,660,403
403 Wastewater Utility Fund 1,935,053 7,170,300 7,173,200 1,932,153 2,658,807 7,180,000 7,219,700 2,619,107
404 Solid Waste Utility Fund 4,710,586 12,003,800 12,479,800 4,234,586 4,148,182 12,034,300 12,587,100 3,595,382
406 Stormwater Utility Fund 1,328,044 2,646,000 2,294,800 1,679,244 1,833,854 2,657,800 2,458,500 2,033,154
409 Medic 1 Utility Fund 314,526 2,942,300 3,115,300 141,526 1,307,705 2,948,800 3,136,000 1,120,505
413 Harbor Clean-up Fund (837,910) 2,692,300 2,624,400 (770,010) (995,480) 21692,300 2,624,400 (927,580)
421 Conservation Fund 894,333 479,400 614,300 759,433 825,978 480,400 614,30E 692,078
TOTAL Enterprise/Utility Funds 30,884,587 67,554,900 68,206,60E 30,232,8.7 30,428,81E 67,645,700 72,237,30E 25,837,21E
ENTERPRISE/INTERNAL SERVICE FUNDS
501 Equipment Services 4,082,192 1,748,800 2,604,100 3,226,892 4,535,761 1,749,100 2,604,100 3,680,761
502 Information Technology 1,163,809 2,259,000 2,342,20E 1,080,609 1,645,164 2,319,500 2,342,200 1,622,464
S03 Self-Insurance 936,601 5,962,500 5,962,50E 936,601 822,664 5,962,50E 5,962,50E 822,664
TOTAL Internal Service Funds 6,182,602 9,970,300 10,908,800 5,244,102 7,003,589 10,031,100 10,908,80E 6,125,889
FIDUCIARY FUNDS
602 1 1 Firemen's Pension Fund 148,043 15,000 87,800 75,243 266,664 15,000 87,800 193,864
TOTAL Fiduciary Funds 148,043 15,000 87,800 75,243 266,664 15,000 87,800 193,864
PERMANENT FUNDS
601 1 1 Cemetery Endowment Fund 405,604 6,100 0 411,704 414,705 6,100 0 420,805
TOTAL Permanent Funds 405,604 6,100 0 411,704 414,705 6,100 0 420,805
CAPITAL FUNDS
310 Governmental Capital Improvement Fund 1035728 2120,000 2344,700 811028 1697,170 2,566,500 1541,300 2,722,370
312 Transportation Capital 2:468:818 1:316,400 2:244,600 1,540:618 2:633,338 4,464,600 1:749,600 5,348,338
316 Governmental Park Improvement Fund 277,918 11,600 0 289,518 294,920 11,600 9,600 296,920
451 Electric Capital Fund 9,572,120 3,300,000 8,890,900 3,981,220 10,034,163 3,300,000 2,071,900 11,262,263
452 Water Capital Fund 3,896,221 568,000 756,000 3,708,221 3,807,410 568,000 476,000 3,899,410
453 Wastewater Capital Fund 2,562,890 803,500 2,094,600 1,271,790 3,648,076 850,000 914,600 3,583,476
454 Solid Waste Capital Fund 2,696,591 1,713,300 1,763,300 2,646,591 2,932,304 11713,300 1,373,300 3,272,304
456 Stormwater Capital Fund 2,656,176 400,000 118,000 2,938,176 2,178,493 400,000 118,000 2,460,493
463 Combined Sewer Overflow Capital Fund 2,182,956 2,331,90E 2,484,30E 2,030,556 2,261,893 2,331,90E 2,294,30E 2,299,493
TOTAL Capital Funds 27,349,418 12,564,70E 20,696,40E 19,217,718 29,487,767 16,205,90E 10,548,60E 35,145,067
SUB-TOTAL ALL FUNDS 76,051,075 119,591,200 131,051,600 64,535,987 80,720,849 125,235,90E 126,510,80E 79,445,949
Reserves-Designated 2,939,600 8,169,600
Reserves Used 14,374,200 9,444,500
TOTAL CITYWIDE ALL FUNDS 76,051,075 133,965,400 133,991,200 64,535,987 80,720,849 134,680,400 134,680,400 79,445,949
December 15, 2020 G - 8
-;G� POR-T-ANGELES CITY COUNCIL
WASH I N G T O N , u , S , MEMO
Date: December 15,2020
To: City Council
From: Nathan A.West, City Manager
Subject: 2021 Legislative Priorities
Summary: In anticipation of the upcoming legislative sessions, staff recommends that Council review
and update legislative priorities for 2021.
Funding: N/A
Recommendation: Direct staff to move forward with Option 1 regarding adopting 2021 Legislative
Priorities as recommended.
Background / Analysis:
On November 4,2020 City Council discussed legislative priorities for 2021. The top three priorities
based on the Council discussion were Progressive Tax Structure, Child Care and Housing/Homelessness
(Low Income Housing Alliance priorities). Council recognized the importance of limiting legislative asks
for 2021 and that for the time being our primary focus should be on State legislative priorities. Staff
promised that three options would be provided to ensure adequate attention would be provided to the
highest priority items. The following options are being presented for Council consideration and staff is
recommending option 1 for final development.
Option 1 —This option would consist of a one sided one page color PDF document. A draft example as
been attached to illustrate the magnitude of emphasis on the various priorities. The top of the document
in the largest font will highlight Progressive Tax Structure. Childcare and Housing/Homelessness will
also be emphasized in the center of the document but in a smaller font or with less emphasis than. In a
smaller section at the bottom of the page 4 additional items will be mentioned including: Protecting State
Revenues,AWC Priorities,Transportation,and Broadband. The attached tier 2 priorities will be a
separate document not for distribution that illustrates the tier 2 items the City of Port Angeles supports.
These items will not be discussion points for our upcoming legislative meetings,however,if they come
up in discussion or as an outside opportunity to support Council will have adopted them and both Council
and Staff will have the ability to share that these are priorities for the City. It would also enable support
of legislation if it comes forward and will enable letters of support if requested. The advantages to this
option are that the document will provide unquestionable focus on the top three priorities while reminding
our delegation of the importance of a few tier 2 items. The tier 2 document can be relied on throughout
the year with legislative representatives partner agencies and other lobbyists focused on peninsula wide
issues.
Option 2—This option would consist of a one sided one page color document that only focuses on top
three priorities. A separate tier 2 document would be prepared as contemplated in option 1. In this
December 15, 2020 1 - 1
scenario no other topics or priorities would be introduced in the distributed document. It would limit our
potential outcomes if the legislature chooses not to implement one or more of the three items. The tier 2
document will still be available as identified in option 1.
Option 3 —A two page color PDF that incorporates the top three priorities on page 1 and second tier
priorities on page 2. As discussed in the meeting any documents provided to our legislators will need to
be electronic so a two sided document is not an option. This document would ensure all items are
provided to the legislative delegation,however, it would be more difficult to ensure focus on the City's
top 3 priorities.
Tier 2 City of Port Angeles Legislative Priorities
• Protection of State Revenues—Maintain existing state revenues including gas tax,liquor tax,
liquor profits,criminal justice taxes and distributions.
• State Transportation Funding support—The City needs matching state funds to local
transportation projects are design ready. We also need flexibility to tackle dated infrastructure
within the City right of way.
• AWC Legislative Priorities—These were presented at the October 215t Council meeting.
• Black Ball Ferry Line Support—Black Ball Ferry line is part of our City infrastructure and a
substantial economic driver of our local economy. Black Ball has yet to fit the mold of any relief
package to date. With the ferry providing passengers across the American—Canadian border,
this business needs federal support to survive this unprecedented time.
• Delay of 2018 Building Code Adoption - adopting a 2018 code in 2021 when they are already
working on the 2021 code doesn't make any sense—it only creates confusion and is a burden to
municipalities who want to have their staff trained accordingly—2018 code should be
incorporated into 2021 code and adoption should occur in July 2022
• Ennis Creek Fish Barrier Removal Grant—For years the City has applied for Salmon
Recovery Funding Board grant approval to remove barriers on Ennis Creek.
• Tax Increment Financing—This has been a legislative issue for years that could enhance
opportunities for development in Downtown Port Angeles.
• Washington State Ferries—The Washington State Ferry system has recently shared that it needs
to reduce ferry service schedules and or routes. The connectivity to the Olympic Peninsula
through the State ferry system is a critical element of our local economy. The City of Port
Townsend and others on the peninsula plan to establish this as a legislative priorities to ensure the
protection of the Port Townsend and Kinston ferry routes.
• Stormwater Grants—Just two weeks ago Council approved a contract for over$295,806 for
requirements associated with out National Pollutant Discharge Elimination System Phase II
permit. Every time this permit is renewed additional layers of requirements are added costing the
City hundreds of thousands of dollars annually. Only some of these dollars are reimbursed by
State grants. Previously the City has priorities pushing back on new requirements,however,do
date this has received no traction with our legislative representatives. Staff recommends that we
instead push for additional Stormwater related grant funding.
December 15, 2020 1 - 2
CITY OF PORT ANG.ELES-.- ..
-2021 L]�GISLATF I TIES""
321 E. FIFTH STREET � �_ PORT ANGELES, WA f
PROGRESSIVE TAX STRUCTURE
Text Block
CHILD CARE
Text Block Text Block
ADDITIONAL ITEMS
- � • Protecting State Revenues
• AWC Priorities
• Transportation
• Broadband
Thank you State Legislators
1 - 3
www.cityofpa.us . (360) 457-4500
PoRTANGELES CITY COUNCIL
W A S H I N G T O N , U . S . MEMO
Date: December 15,2020
To: City Council
From: Nathan A.West, City Manager
Subject: Clallam County Opportunity Fund Board Appointment
Summary: The three-year term for the City of Port Angeles representative on the Clallam County
Opportunity Fund Board(OFB)will expire on December 31,2020.
Funding:N/A
Recommendation: Staff recommends Council consider the three options and take action this evening
on one of the recommendations below:
1. Appoint one of the applicants to the Clallam County Opportunity Fund Advisory Board as a City
of Port Angeles representative; or
2. Invite both candidates back for an interview with the full Council at a future Council meeting; or
3. Appoint an ad hoc committee of Council and/or staff to review applications and make
recommendations to the full Council on appointment of a City representative to the Clallam
County Opportunity Fund Board.
Background / Analysis:
In November of this year,the City began advertising for the position of a City of Port Angeles
Representative to the OFB Board. The City learned the current member,John Brewer wished to reapply.
Simultaneously,the City advertised for the position,which was set to expire on December 31,2020, and
has received one additional application from Johanna Bartee. Both applications have been included with
this memo.
The OFB operates in accordance with Clallam County administrative policies regarding boards and
committees. The OFB consists of seven members. The Port of Port Angeles and the cities of Forks,Port
Angeles, and Sequim each have the right to recommend at least one representative for the OFB. Clallam
County has the right to appoint three members.Members of the OFB should possess the technical
knowledge necessary to evaluate project proposals based on their technical and economic development
merits.No public officials shall serve on the OFB.
Funds from the OFB Program are used to improve the base economy in the incorporated and
unincorporated areas of Clallam County through the attraction of businesses with grants and low interest
loans for public facilities. Decisions regarding the use of the funds for public facility projects are made by
the OFB who is responsible for making recommendations to the Board of Commissioners,who then has
the final authority to approve or deny an application.
Funding Overview: N/A
Attachments: Applications
December 15, 2020 1 - 4
CLALLAM COUNTY FOR OFFICE USE ONLY
BOARD & COMMITTEE APPLICATION
Return•Completed Application to:
Clatlam County'kumari Resources•Department " "-
223 E.4th St., Suite 16
• :Port"Angeles,WA 98362-3U1.5;
ClallArp County is an Equal Opportunity Efnployer
&Drug Free workplace
• 'INSTRUCTIONS.FOR COMPLETING TKIS APPLICATION
• Complete the application thoroughly. Applications that are incomplete will not pe accepted. Resumes may be used to
supplement an application, but may not be used in lieu of completing the.appAcatian form.
• Be sure to sign your name and enter the date you signed it where the application asks. Original signature is required. (scanned
and emailed copies will not be saved or usedj.
GENERAL INFORMATION:
Name(First, Middle Initial, Last): Name'of Committee: - Opportunity Fund Advisory
Johanna, A., ,B irtee
Category(if applicable):Board
Mailing Address: City, State,Zip:
123 Ruby Rd, Port Angeles, Wa., 98362
Residence Address(if different from above): City, State,Zip:
- --
Same
Day Phone: Email:
Evening Phone:(808)' 225-7394 johannabartee@hotmail.com
Will you need access to a County computer: 11 Yes ID No Do you intend to drive,on behalf of the County: ❑Yes 0 No
If you said yes to the above question,a Driving'Abstract will be required.)
REFERENCES:' .•. -
LIST THREE INDIVIDUALS NOT RELATED TO YOU WHO CAN PROVIDE JOB-RELATED OR CHARACTER REFERENCE INFORMATION ABOUT
YOU. NAME',ADDRESS AND PHONE INFORMATION IS REQUIRED.
1. NAME OF REFERENCE W. Ron Allen RELATIONSHIP CEO Of CI I"rrerit"employer
ADDRESS 1033 Old `Blyn Hwy, Sequim,' Wa.' 98382
CURRENT PHONE
(360) 681 -4621 ,
Colleen McAleer Professional colleague
2. NAME OF REFERENCE RELATIONSHIP
ADDRESS ;338 .W 1st St:, Suite 105, 'Port Angeles; WA 9.8362.
CURRENT PHONE (360) 461 -2218°
3. NAME OF REFERENCE Christopher Thomsen RELATIONSHIP Professional colldgue
ADDRESS4253 NE 189th .AvenuePortland, Oregon '97230
CURRENT PHONE (816) 206-4716
Page 1 of 3
Revis0meolphlwetS, 2020 1 - 5
EXPERIENCE. SPECIAL SKILLS& LICENSES;
Summarize your experience, special skills and qualifications, including hobbies: p
-Zafll OL C `yip- A"01 -O&ra��6e Lr/ Ave g rO Wf' c S +teat,
zo,'' f�1 lL�,�3�1'•Rin • f�r?+16�. r OWr7 aLJ t'a,r1.�'l�lC;�! ' T�,1 t7[sa ,5►►
altS��'J14- 9 c Ane�A�n 7b Ulet"d reL/f S,:SAP-t ��z� in
AIMG� /) lraC1J'!'1 DL>r�l- !O _ U7 t7 OdFIlrJ7 I!e "17 1�d#c +?rf� Ltnc! C m
Place of employment, if employed:
Volunteer experience:
Special training/courses (include computer training). 0
Are you fluent in any languages other than English? ❑ No 0 Yes. If yes, please list:
ADDITIONAL INFORMATION:
Explain why you wish to serve on this board/committee:
on Od f ��c
A +-z w, �
flirk,s prxr►6f1 'ii 111m4riv, AveAJ .►� 4l� Try el/Di rft" l_rt7 rr ,c,,
a_ _a rr1!i.0+7..' Cd�1�3 �1
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jlC+Mkt rye_"A/ .L ; fd."a cy*+ cc 1
4� Ex.�J.xS e Td &V- az'•L- anar iner[aSe 94S 76 el -' / 41d MIf K- w
Please describe your education/career background:
re P,�1
:r._ � ►,A, d�ip/i �1L. ,.ac.',e ee c1h1[W."$h. Mi a or
i4 o Ao Wdr't 14, A.- L� d �Z7 tt3►,7'r^C !r~ �Yti r
1 7d Q1�► JL+►sry�ji% U17!✓G"�£� lJG�� + rn. "" - — ..
Clallam County does not place volunteers in positions of direct su rvision by a relative. Please list any relatives (including
spouse)employed by Clallam County:
Name of Relative: Department:
Name of Relative: Department:
618C
Page 2 of 3
Revise m"r/4 , 2020 1 - 6
EMERGENCY CONTACTS:
Please list two peo Ip e to notify in case of emergency.
Name: Marjory Bartee Mom
Relationship:
Address: 86 Hunters' Gate Lane
City:,State&zip Code: Port Angeles, Wa., 98362
Phone:(Home) (360) 460-9795 (Work):
Name: William Hart Spouse
Relationship:
Address: 123 Ruby Rd.
City:,State&zip Code: Port Angeles, Wa., 98362
Phone:(Home) (360) 775-5193 (Work):
Notice to Volunteers
Volunteers are not considered to be Clallam County employees for any purpose. Injury compensation will be provided
as described in the service agreement.The data furnished on this form is furnished voluntarily and will only be used to
contact, interview and place volunteers in their assignments.Volunteers are expected to track all hours served on the
time sheets provided. This is a requirementfor volunteering with Clallam County and provides supplemental injury
compensation, should that be necessary. Selection and dismissal as a volunteer is totally at the discretion of the
department head or elected official and may be with or without cause. No property rights are created by volunteering for
the County. NOTE: Based on questions answered in this document, additional training may be required.
AGREEMENT&CERTIFICATION:
I HEREBY CERTIFY,UNDER THE PENALTY OF PERJURY IN THE STATE OF WASHINGTON,THAT THIS APPLICATION CONTAINS NO
WILLFUL MISREPRESENTATION AND THAT THE INFORMATION GIVEN IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND
BELIEF.I AM AWARE THAT SHOULD INVESTIGATION ATANY TIME DISCLOSE ANY SUCH MISREPRESENTATION OR FALSIFICATION,MY
APPLI ATION MAY BE REJECTED,AND MY NAME MAY BE REMOVED FROM CONSIDERATION.
,o, l� 3
SIGNAXJRE OF APPLICANT DATE
To Anply:
❑ County Board&Committee Application
❑ i\futriri ed Waiver and Authorization to Release Personal History Information
❑ Volunteer Disclosure Statement
❑ Confidentiality Agreement
Address or Deliver Packet To:
Clallam County Human Resources
Attn: Brenda Peterson
223 E. 41h Street, Suite 16
Port Angeles, WA 98362
Page 3 of 3
Revise[llndo�LltrerolS, 2020 1 - 7
CLALLAM COUNTY FOR OFFICE USE ONLY
BOARD & COMMITTEE APPLICATION
Return Completed Application to:
Clallam County Human Resources Department
223 E.4th St., Suite 16
Port Angeles,WA 98362-3015
Clallam County is an Equ,a)Oppo tunity Employ war -_--
&.Drug Free Workplace �—
INSTRUCTIONS FOR COMPLETING THIS APPLICATION
Com ,te-te tlae application thoi-ou hl . Applications that are incomplete will not be accepted.We will not accept"See Resume."
Resumes may be used to supplement an application, but may not be used in lieu of completing the application form. Applications
that are incomplete(including"see resume",or do not list references)will not be accepted.
Be sure to sign your name and enter the date you signed it where the application asks. Original signature is required.
s DO NOT double side the application—double sided applications will not be accepted.
GENERAL INFORMATION:
Name (First, Middle Initial, Last): Name of Committee: Clallam County Opportunity Fund
John C. Brewer Advisory Board(as City of Port Angeles
Category(if applicable): representative.)
Mailing Address: City, State,Zip
5 Port Angeles, }�1iA
10 S. Liberty 5t.
98362
Residence Address(if different from above): City, State,Zip:
I
Day Phone: 360-452-4639 Email:
jcbrewer8@gmail.com
Evening Phone: (MOBILE — 360-477-0180) _
Will you need access to a County computer: ❑Yes 0 No Do you intend to drive on behalf of the County: ❑Yes ® No
(If you said yes to the above question,a Driving Abstract will be required.
REFERENCES:
LIST THREE INDIVIDUALS N07 RELATED TO YOU WHO CAN PROVIDE JOB-ftlffLATED OR CHARACTER REFERENCE INFORMATION ABOUT
YOU. NAME,ADDRESS AND PHONE INFORMATION IS REQUIRED.
1. NAME OF REFERENCE Randy Johnson RELATIONSHIP Friend
(as a member of the
ADDRESS Clallam County Couthouse Board of Commissioners)
CURRENT PHONE 360-417-2237
2. NAME 9F REFERENCE Leah Leach RELATIONSHIP Former co-worker
ADDRESS_ - Peninsula Daily News (where she is executive editor)
CURRENT PHONE 360-417-3530
3. NAME OF REFERENCE Cherie Kidd RELATIONSHIP Friend
ADDRESS Port Angeles City Hall (where she is a member of the City Council)
CURRENT PHONE 360-477-1825
December 15, 2020 1 - Age 1 of
Revised 08/2016
EXPERIENCE, SPECIAL SKILLS & LICENSES;
Summarize your experience, special skills and qualifications, including hobbies:
I would bring to the advisory board broad experience earned as a local journalist, ^r and editor and regional
businessman, 1998-2015. Before retiring in October 2015 I was in c:ha ge ol,all operations of the Peninsula Daily News
newspaper, two weekly newspapers (Sequim gazette and Forks =aajm) and the monihiy Olympic Homes-Land real estate
magazine and those publications'news and advertising websites. I also have served on several boards and been president of
several organizations. I understand the board process and how to deal with differences of o inion. I can be supportive or
disagree with positions and can respect the decisions of the board even if they differ from my own opinion.
Hobbies: Fly-fishing.
-------------
Place of employment, if employed.
Volunteer experience: President, Port Angeles Business Association, 2016, and PABA board member, 2016, 2017.
President, Port Angeles Regional Chamber of Commerce, President, Port Angeles Downtown
Association, 2005; President, Port Angeles Multi-Cultural Alliance (2007, 2008). President,Allied
Daily Newspapers of Washftton, a statewide,press association, 2004.__._
Special training/courses (include computer training):
Are you fluent in any languages other than English 0 No ® Yes. If yes, please list:
ADDITIONAL INFORMATION:
Explain why you wish to serve on this board/committee:__
am corny-niacd to expanding Port AngelesYClallam County's econornic cui :Ur�ii and civic-Fa _scanor nic stability
through growth, diversity and quality business development. I also believe in providing a positive local zlrnosphers to attract
targeted business, ira[le, arts, services, people and industry while recognizing the responsibility to preserve our hisfory,
community values and sensibilities.
Please describe your education/career background: Caiifornia Stata P6fN, i;hnic University, Pomona, Calif., B.S., Language Arts
(1970)
1998-2015, group puNi,her and editor in cha;ge of all Operations w' Peninsula DailyNernls newspaper,�two weekly newspapers
(Sequim gazette and Forks Foa.rm) and rnonthly Olympic Homes-Land real estate magazine and those publications'news and
advertising websites.
1988-1997, President/CEO/Editor-in-Chief, New York Times Syndication Sales Corp. In charge of The New York Times News
Service, New York Times feature syndicate and New York Times Licensing and Permissions which handled trademark and
merchandise marketing for The New York Times ne�n�aper.
1969-1987, The Associated Press. Reporter, editor, bureau chief(in charge of Seattle and Los Angeles AP bureaus) and New
York AP Membership »_eps tment (mark ei ng).exe utive._.
Clallam County does not place volunteers in positions of direct supervision by a relative. Please list any relatives(including
s ouse)em fo ed by Cfallarn County:
Name of Relative: Department:
Name of Relative: Department:
December 15, 2020 1 -Age 2 of 3
Revised 08/2016
EMERGENCY CONTACTS:
Please list two people to notify in case of emergency.
i
Name: Barbara Wise "Relationship: Fiancee
Address:
510 S. Liberty St.
City:, State&Zip Code: Dort 1Nngelas, WA 98362
Phone: (Home) 360-452-4639 (Warn): 360-477-0180
I
Name: Douglas Brewer Relationship: Brother
Address: 2912 Sagittarius_Drive
City:,State&Zip Code: Deno, NV 89509
Phone: (Home) 775-322-8550 O lorlo: 775-848-0986
Notice to Vollunteers
Volunteers are not considered to be Clallam County employees for any purpose. Injury compensation will be provided
as described in the service agreement. The data furnished on this form is furnished voluntarily and will only be used to
contact, interview and place volunteers in their assignments. Volunteers are expected to track all hours served on the
time sheets provided. This is a requirement for volunteering with Clallam County and provides supplemental injury
compensation, should that be necessary. Selection and dismissal as a volunteer is totally at the discretion of the
department head or elected official and may be with or without cause. No property rights are created by volunteering for
the County. NOTE: Based on questions answered in this document, additional training may be required.
AGREEMENT&CERTIFICATION:
I HEREBY CERTIFY,UNDER THE PENALTY OF PERJURY IN THE STATE OF WASHINGTON,THAT THIS APPLICATION CONTAINS NO
WILLFUL MISREPRESENTATION AND THAT THE INFORMATION GIVEN IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND
BELIEF.I AM AWARE THAT SHOULD INVESTIGATION AT ANY TIME DISCLOSE ANY SUCH MISREPRESENTATION OR FALSIFICATION,MY
APPLI ATION MAY BE REJECTED,AND MY NAME MAY BE REMOVED FROM CONSIDERATION.
dvk.., e
. _ 11flay 17, 2017
SIGNIATURE OF APPLICANT DATE
To App e The following five documents are included in the application packet and must be fully-completed
and submitted to Clallam County Human Resources in Port Angeles by the closing date:
® a County Board & Committee Application,
® a nrrtrar•a?ed Release of Personal History form,
® a Volunteer Disclosure
® a Volunteer Service Agreement
0 a Confidentiality Agreement
December 15, 2020 1 - e 3 of3
Revised 08/2016
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Allyson Brekke,Director of Community&Economic Development
Emma Bolin, Community Development Manager
Subject: Shoreline Master Program (SMP)Periodic Review-Update Briefing
Summary: In April,the City of Port Angeles began the periodic review of its Shoreline Master Program
(SMP), as required by the Washington State Shoreline Management Act. The City is publishing a virtual
open house to solicit comment through the end of the year. In early 2021,the City's Planning
Commission and Department of Ecology will initiate the joint review and 30-day comment period. The
deadline for Council adoption of the proposed amendments is June 30,2021.
Funding: Staff negotiated a contract in April with The Watershed Company for the completion of the
state mandated periodic review of the Shoreline Master Program (SMP) for reimbursement through a
grant agreement staff prepared with Department of Ecology. Professional services fee is $18,340. A
Department of Ecology grant will reimburse the City in the amount of$16,800. The Community and
Economic Development Planning Division budget is covering the remaining$1,540.
Recommendation: No recommendation required. Presentation offered as an update briefing to City
Council.
Background / Analysis:
Earlier this year,the City of Port Angeles began the periodic review of its Shoreline Master Program
(SMP), as required by the Washington State Shoreline Management Act. The City adopted its current
SMP in 2014. The focus of this periodic review is on consistency with changes to state law made since its
adoption.The review will also address consistency with the City's comprehensive plan and development
regulations, and overall usability of the SMP. In an effort to encourage interested parties to review and
comment on proposed changes to the SMP throughout the process and provide comments to decision
makers, CED will be publishing a virtual open house to the City's Website found at
https://www.cityfpa.us/141/Shoreline-Master-Pro rg am with a comment period running through the end
of the year. In accordance with WAC 173-26-090(3)(a),the City developed a public participation
program for this periodic review to inform,involve and encourage participation of interested persons and
private entities,tribes,and applicable agencies having interests and responsibilities relating to shorelines.
The Watershed Company will give a presentation today on the proposed changes to the SMP to be
consistent with legislative changes in the Shoreline Management Act.The City also elected to improve
organization, formatting, and functionality of the document with hyperlink wayfinding and improvement
to Shoreline Environmental Designation(SED)maps. SED maps are important to update and improve
clarity because they serve as the starting point to determine applicability of the City's SMP.
December 15, 2020 1 - 11
The City is committed to providing multiple opportunities for public participation throughout the process.
hi January/February 2021,the Planning Commission will hold a joint hearing and public comment period
with the Department of Ecology on draft SNIP amendments using the optional joint review process
available under WAC 173-26-104,which consolidates the local and state 30-day public comment periods,
speeding up the approval process. After the close of the comment period,the City will respond to
comments and identify any changes proposed for submittal to Department of Ecology for an initial
determination of consistency. If modifications are needed,the Planning Commission will consider further
amendment; otherwise, a recommendation must be made to Council through ordinance to adopt the
amendments following local adoption process prior to June 30,2021.
Funding Overview:
Staff negotiated a contract in April with The Watershed Company for the completion of the state
mandated periodic review of the Shoreline Master Program (SMP) for reimbursement through a grant
agreement staff prepared with Department of Ecology. Professional services fee is$18,340. A
Department of Ecology grant will reimburse the City in the amount of$16,800.The Community and
Economic Development Planning Division budget is covering the remaining $1,540.
December 15, 2020 1 - 12
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , u , s , MEMO
Date: December 15,2020
To: City Council
From: Thomas Hunter,Director ofPublic Works& Utilities
Subject: Wastewater Comprehensive Plan Professional Services Agreement PSA-2020-49
Summary: The purpose of this memo is to receive City Council approval for a Professional Services
Agreement to develop the City's Wastewater Comprehensive Plan. This effort is included in the approved
2021-2026 CFP and will aid the City in managing wastewater infrastructure,planning, and compliance.
The City sought qualified engineering consulting firms with experience in successfully creating
Wastewater Comprehensive Plans in Washington State. Seven engineering firms submitted their
statements of qualifications,Kennedy Jenks Consultants of Seattle,Washington was selected.
Funding: Funds are available in the 2021 budget for the Wastewater Utility Capital projects(453-7488-
594-6510)in an amount of$300,000. An additional budget of$50,000 is available in the 2021
Wastewater Utility Professional/Contract Services Budget(403-7480-535-4150) for tasks related to the
Wastewater Treatment Plant's nutrient reduction evaluation.
Recommendation:
1)Approve and award the Wastewater Comprehensive Plan Professional Services Agreement with
Kennedy Jenks Consultants in an amount not to exceed $349,870.00, and
2)Authorize the City Manager to sign and execute the Wastewater Comprehensive Plan Professional
Services Agreement with Kennedy Jenks Consultants and to make minor modifications to the contract
documents, as necessary.
Background / Analysis: The Wastewater Comprehensive Plan is required by the State. The goals of
these Plans are to describe and evaluate the overall state of the City's sanitary sewer system while also
integrating previous sanitary sewer facility plans, studies,maintenance logs,reports,treatment data,and
completed sewer projects in an all-inclusive document. Based on the evaluation of those elements,the
Comprehensive Plan will provide the City with prioritized recommendations for 6-year,20-year, and
build-out capital improvement projects based on zoning,projected growth,regulatory requirements,
project cost, and system benefit.
In accordance with State law, a Request for Qualifications (RFQ) for Wastewater Comprehensive Plan
Support was advertised to engineering consultants on the MRSC roster. Seven engineering firms
submitted statements of qualifications:
• Century West Engineering of Ellensburg,WA
• Wilson Engineering of Bellingham,WA
• Murraysmith of Seattle,WA
• Brown and Caldwell of Seattle,WA
• RH2 of Bothell,WA
• Gray& Osborne Inc. of Seattle,WA, and
• Kennedy Jenks Consultants of Seattle,WA
December 15, 2020 J - 1
Engineering staff performed a qualifications-based ranking process(chapter 39.80 RCW), consultants
were ranked based on:
• Submittal completeness,
• Project scope understanding,
• Experience,knowledge, and
• Professional references.
Local professionals are always encouraged to submit responses to the RFQ; however,location is not a
qualification upon which selection can be based.No local professionals submitted qualifications in
response to this RFQ. The four highest ranked firms were selected for interviews.Kennedy Jenks
Consultants was selected as the most qualified project team.
The contract requires Kennedy Jenks to begin development of a Comprehensive Plan by first performing
foundational analysis that includes developing:
• Strategic asset management plan,
• Pump station evaluations,
• Collections system hydraulic model,
• Long term capital facility plan project list, and
• Assessment of Wastewater Treatment Plant nutrient treatment options.
The contract next requires Kennedy Jenks to assist the City in developing a Plan,which is the deliverable
under the contract,that will:
• Characterize the City's sanitary sewer service area and projected growth,
• Identify system deficiencies,
• Provide guidance for management of infrastructure,
• Support future operation and maintenance activities,
• Identify and plan mitigation of system vulnerabilities,
• Evaluate anticipated Department of Ecology nutrient limit impacts and treatment options,
• Provide a multi-year plan to achieve desired service levels,and
• Prioritize upgrades and repairs of both collection and treatment systems infrastructure.
The Plan will comply with the requirements of Washington State WAC 173-240 and RCW 36.70A
(Growth Management Act).
The tasks supported by this Professional Services Agreement require skilled professionals with strategic
wastewater planning experience,nutrient reduction expertise,hydraulic and process modeling knowledge,
as well as several other unique skills sets the City does not currently retain in-house. For this reason,the
City is seeking outside support.
Funding Overview: Funds are available in the approved 2021 budget for the Wastewater Utility
Capital projects(453-7488-594-6510)in an amount of$300,000. An additional budget of$50,000 is
available in the 2021 Wastewater Utility Professional/Contract Services Budget(403-7480-535-4150)for
tasks related to the Wastewater Treatment Plant's nutrient reduction evaluation.
December 15, 2020 J - 2
tfM POR-T-ANGELES CITY COUNCIL
WASH I N G T o N , U.S, MEMO
Date: December 15,2020
To: City Council
From: Allyson Brekke,Director of Community&Economic Development
Subject: 2020 Update on Housing Action Plan Achievements and Information on City's
Comprehensive Plan Housing Policies and Goals
Summary: The City's Housing Needs Assessment and Action Plan was adopted by Council in June
2019 in coordination with the approval of the 2019 Amendment to the City's Comprehensive Plan.
Within the action plan is a recommendation to review the plan on a reoccurring schedule. Staff is
interested in providing annual updates on housing action plan achievements.The information included
within this memorandum serves as Staffs first update.
Funding: Any items included within the housing action plan requiring a financial contribution will be
approved through the City's annual budget and/or capital facilities planning process.
Recommendation: Informational only.No action is required.
Background / Analysis: The Port Angeles Housing Action Plan 2019 was prepared in response to the
City's 2017 Comprehensive Plan in conformance with the Washington State Growth Management Act
(GMA) and in conjunction with the City's 2019 Comprehensive Plan Amendment. The entire housing
needs assessment and action plan can be found on the City's website here:
https://www.cityfpa.us/1012/Housing-Action-Plan. In accordance with GMA requirements, analysis
includes:
o Population trends in Port Angeles and Clallam County;
o Demographic characteristics including age,household status, employment, income, housing
tenure, and housing costs;
o Housing market trends in Port Angeles and Clallam County compared with the surrounding areas
and Washington State including housing affordability;
o Housing opportunity for critical skill occupations within Port Angeles and Clallam County;
o Housing cost burdens of all income groups including extremely low,lower,and low income;
o Publicly assisted housing inventory including numbers and key sponsors;
o Demographic characteristics of occupants of publicly assisted housing units;
o Homeless populations;
o Population projections and allocations for the 20-year planning period;
o National trends in household formations and characteristics of impact on housing needs;
December 15, 2020 L - 1
o Housing policy implications for Port Angeles including the impact of various incentives;
o Number of foreclosures and short-term rentals; and
o Availability,number and size of residentially zoned vacant land.
In order to ensure the inclusion of the greater Port Angeles community and all sectors housing market,the
Mayor requested the involvement of a number of organizations in the creation of a Housing Task Force.
The Task Force and a smaller data gathering Housing Working Group met regularly over several months
in late 2018 and 2019 to initiate the process of developing the Plan through a general assessment of the
current state of housing availability,development, and need in the community. The organizations
involved included local public employers,builders,realtors,building material suppliers,public housing
officials,tribes, and public/non-profit agencies.
In late 2018,with the assistance of the Housing Working Group the City developed and sent out a
Housing Needs Assessment Survey to the greater Port Angeles community to assess community wide
opinions on current housing conditions,preferences,and priorities. The City received over 580 responses
to the survey,which assisted in informing the Plan's strategy for future implementation.
The final plan was presented to City Staff by the Consultant,Beckwith Consulting Group and Staff
provided to the City Council at their regular May 21St meeting. Steps were immediately taken to begin the
Plan's implementation recognizing that current conditions and plan outcomes demand action. Staff began
by incorporating Tasks from the plan into Chapter 11 of the City's Comprehensive Plan,which directs the
implementation of goals and policies within the Plan,during the 2019 Amendment Cycle.The process of
initiating more accessible municipal code changes to address infill and alternative residential development
are currently underway.
Attached to this memorandum is the Housing Element of the City's 2019 Amended Comprehensive Plan.
This element should contain all the City's relevant policies and goals as it has to do with the community's
housing needs.
Also attached is an annotated copy of the City's Housing Action Plan to indicate what accomplishments
have been achieved since it's adoption in 2019 and top priorities for the Department Community and
Economic Development 2021 workplan.
Funding Overview: Any items included within the housing action plan requiring a financial
contribution will be approved through the City's annual budget and/or capital facilities planning process.
December 15, 2020 L - 2
Housing
The City recognizes the extreme importance of
available clean, safe, and affordable housing in the
community.
The results of the 2006 study and public input
provided during the 2016 update process, and 2019
Housing Action Plan influenced the development
of the following goals, policies and objectives,
which strive to achieve Port Angeles' long-range
vision for housing. Beyond improving the quality,
affordability, attainability, and availability of
housing for residents, this element is seen to it
support community objectives related to economic
development, downtown growth, neighborhood
character, and service-efficient, more cost-effective
development patterns. The Actions related to - ' --
Housing are included in Chapter 11, Implementation.
r t
4�
�{4
December 15, 2020
■ Housing Goals & Policies
Goal
G-6A To improve the variety, quality, availability, and attainability of
housing opportunities in the City of Port Angeles.
Policies
P-6A.01 Expand the residential land use options in the Zoning Code by classifying
residential zones by allowed density rather than by housing types.
P-6A.02 Allow residential uses in all non-industrial zones. In situations where
a limited work/live environment is found to be compatible with an
underlying industrial zoning, limited work/live environments may be
deemed suitable when the living space is subordinate in nature to the
industrial use component and the integrity and intent of the industrial
zone is maintained.
P-6A.03 Encourage the retention and development of safe and attractive mobile
home parks.
P-6A.04 Plan for sufficient urban services to support future housing in a variety of
allowable densities.
P-6A.05 Allow accessory residential units in single family residential zones.
P-6A.06 Promote acceptance of low and moderate income housing.
P-6A.07 Consider the effect of impact fees on the affordability of housing prior to
establishing such impact fees.
P-6A.08 In accordance with RCW 59.18.440 and .450, require State and Federal
publicly assisted housing under current contracts who demolish,
substantially rehabilitate, change the use of residential property, or
remove use restrictions developments to provide relocation assistance
to those tenants displaced as provided for in sections 49 and 50 of the
Growth Management Act.
P-6A.09 Work with the County to increase densities in some areas of the sparsely
developed southwestern UGA along Lauridsen Boulevard from low density
to medium density, consistent with the recently developed airport safety
zones and FAA use recommendations.
P-6A.10 Investigate the appropriate siting of additional land to be designated
medium density and high density.
P-6A.11 Provide an appropriate balance between attainable market-rate housing
•. and affordable housing and ensure that affordable housing is provided in a
way that contributes to the physical appearance and economic and social
health of the neighborhoods and the City.
P-6A.12 Encourage the use of Green Building techniques for new developments
and support Green Built certification for new developments.
6.2 City of Port Angeles Comprehensive Plan
December 15, 2020 L - 4
P-6A.13 Encourage the use of Low Impact Development stormwater management
techniques (such as vegetated roofs, permeable pavement, and bio-
retention)for all new developments.
P-6A.14 Allow for mixed-use opportunities in neighborhoods, including commercial ••
development and mix of housing densities.
P-6A.15 Identify opportunities for housing revitalization in targeted areas including
the downtown core.
P-6A.16 Promote and increase the number of downtown residential living units.
P-6A.17 Develop strategies to combat homelessness and housing insecurity
amongst residents.
P-6A.18 Develop and implement tools to support a range of housing types
including affordable housing options.
Goal
G-613 To participate with Clallam County and other entities in programs
to increase the availability and affordability of public assisted
housing and rental units as well as other affordable housing
opportunities.
Policies
P-613.01 Participate in a county-wide housing task force comprised of
representatives from government,financial institutions, business,
construction, real estate, non-profit housing entities, and other citizens
interested in housing issues. A major goal of the task force should be
coordinating efforts to provide affordable housing, encouraging rapid
review of low and moderate income housing projects throughout the
County, and promoting public education and awareness regarding the
need for and nature of affordable housing.
P-613.02 Cooperate with the county-wide housing task force and other agencies in
assembling packages of publicly owned land, which could be used for low
and moderate income housing and for shelter or transitional housing.
P-613.03 Cooperate with the County to promote innovative housing techniques
and explore creative regulatory programs for the purpose of creating and
preserving existing affordable housing opportunities. P-613.04
P-613.04 Invite the Peninsula Housing Authority to participate in a variety of
affordable housing opportunities and seek representation on the Peninsula
Housing Authority and non-profit housing organizations.
P-613.05 Provide adequate low and moderate income housing opportunities within
the Port Angeles Planning Area.
P-613.06 Support affordable housing by developing utility cost savings programs
and the provision of transitional and temporary housing for the homeless
and/or displaced families.
W_ r.
Chapter 6- Housing Element 6.3
December 15, 2020 L - 5
P-6B.07 Designate specific medium and high density zones where increased
building height limitations could be increased.
Goal
G-6C To use the 2019 Housing Action Plan as a guide and
implementation tool for future City actions in support of providing
available State supported financing options, municipal code
revisions that promote innovative housing products and designs,
incentive zoning, and renovation/rehabilitation of existing of the
City's housing stock.
Policies
P-6C.01 Encourage innovative housing development based on Port Angeles'
forecasted demographic changes.
P-6C.02 Designate timelines for planning actions that adequately address housing
needs within the City and unincorporated UGA.
P-6C.03 Promote housing renovation and rehabilitation.
P-6C.04 Incentivize the provision of non-cash density offsets to assist in the
development of affordable housing options.
P-6C.05 Encourage the partnership and coordination of the City of Port Angeles,
Clallam County, Peninsula Housing Authority, Lower Elwha Klallam Tribe,
other local public agencies, and North Peninsula Builders Association to
continue focusing on solving issues with the developed and provision of
attainable housing on the North Olympic Peninsula.
P-6C.06 Encourage the issuance of annual and periodic updates to the Housing
Action Plan.
P-6C.07 Develop measureable standards to assess the progress and
implementation of the core recommendations of the Housing Action Plan.
6.4 City of Port Angeles Comprehensive Plan
December 15, 2020 L - 6
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:09 *G- � POR-T-ANGELES CITY COUNCIL
WASH I N G T O N , U .S, MEMO
Date: December 15,2020
To: Mayor Dexter,Deputy Mayor Carr, Councilmember French, Councilmember
McCaughan, Councilmember Meyer, Councilmember Schromen-Wawrin,
Councilmember Suggs, City Manager West
Cc: William Bloor,Allyson Brekke,Brian Smith,Ken Dubuc, Thomas Hunter, Corey Delikat
From: Sarina Carrizosa,Finance Director
Subject: 2020 31d Quarter Budget Status Report
This report provides an overview of the budget to actual financial information through September 2020,
along with comparatives to previous years' data.High level information will be included in this report,with
specific financial reports provided as a supplemental attachment for your reference when reviewing this
report.
For easy reference the "Budget at a Glance" BUDGET
chart demonstrates the percent change for each %CHANGE 2020 ACTUAL TO BUDGET
major fund at the end of the 31d quarter
compared to the amended 2020 Budget. GENERAL FUND
Revenue changes highlighted in green indicate LODGING TAX FUND
the 31d quarter actual amounts were either in STREET FUND
line with, or surpassed,budget expectations at REET I&II COMBINED
this point of the year. Expenditure items in PENCOM FUND
green are at or below budget expectations for PORT ANGELES HOUSING FUND
the at the end of September 2020. Items ELECTRIC
T RIC UTILVICEITY
TY FUNFUNDS-COMBINED
ELECTRIC UTILITY FUND
highlighted in red are exceeding budgeted
g g WATER UTILITY FUND
expenses or are not meeting revenue WASTEWATER UTILITY FUND
expectations. Items in yellow indicate SOLID WASTE UTILITY FUND
revenues or expenditures are slightly below STORMWATER UTILITY FUND
budget expectations and will be monitored in MEDIC 1 UTILITY FUND
the coming months. HARBOR CLEAN-UP FUND
CONSERVATION FUND
EQUIPMENT SERVICES 26.91%
INFORMATION TECHNOLOGY
Citywide Funds: SELF-INSURANCE
GOVERNMENTAL CAPITAL FUNDS
Overall, Citywide revenues are experiencing TRANSPORTATION BENEFIT DISTRICT
shortfalls that have resulted from the COVID- I UTILITY CAPITAL PROJECTS
19 pandemic.As discussed in detail at the JulyTOTAL CITYWIDE ALL FUNDS ,, , ,
28' Council worksession "COVID Related
Revenue Impacts".Early indicators show that revenues in most funds will not meet budget expectations by
the end of the year with certain revenue types being affected more than others. For example,recreational
activities, facility rentals, and permits have all been heavily impacted by the stay at home order. While
revenues in some of these areas picked up in the summer months, such as lodging tax,the majority of the
collection is trending the same as in the second quarter and as a result this report will be similar to the mid-
year report to Council in many areas. State shared revenues and grant funding is continuing to be received
by the City as expected in most areas and utility consumption remains slightly lower or on track with
amounts that were originally forecast in the budget.
December 15, 2020 L - 13
2020 311 Quarter Budget Status Report Page 12
Savings are also being realized in all funds from travel restrictions,the hiring freeze,and delays in projects.
There has also been a slight increase in spending for personal protection equipment(PPE). Staff continues
to monitor all financial trends related to the pandemic to ensure the City's budget remains sound and that
operations can continue as consistently and efficiently as possible. Full long-term impacts will be better
understood in the early part of 2021 as final revenue and expenditure amounts are received.
General Fund:
Revenues—General Fund revenues at the end of September continue to remain below expectations
in many categories as a result of the effects of the COVID-19 pandemic.Revenues are being closely
monitored in all areas. The financial effects of the pandemic have been significant and additional
data shows that the trends from the second quarter are largely the same in the third quarter. It will
likely be early 2021 before more will be known about the full impacts to the economy and this will
be largely dependent on outside factors such as a virus resurgence, vaccination schedules or an
extended shutdown. Total General Fund revenue collection at the end of the third quarter is 7.1%
below budget expectations. This is partially the result of the two-month lag time from when tax
revenue is collected to when it is received by the City.
Property taxes—Property tax collections are slightly above anticipated collection for the
year thus far with the second half of collection occurring in November. Early indicators
showed that it was possible that property tax may not meet budget expectations at year end;
however,current collection shows this revenue should meet all projections.
Sales Taxes — City sales taxes through September are running 8.8% above budget
estimates. This is largely due to several large construction projects that continued during
the pandemic. Other sales tax categories are also continuing to see changes in spending
patterns. The accommodation and food service categories are still significantly below
previous years with online sales and technology services seeing a large increase from
previous years.
Utility Taxes—
■ Utility taxes collected in the Electric, Wastewater, and
Stormwater utilities all are slightly below budget expectations. This tax is directly
connected to usage in these utilities. If there is a change in the amount of
consumption the tax associated will also be affected and is what is driving this
decrease.
■ The Solid Waste Transfer Station continues to see an increase in the amount of
self-haul transactions and is driving a higher than average utility tax collection in
this area for mid-year. Solid waste collections utility tax amounts are meeting
budget expectations.
Charges for Goods and Services—In the General Fund allocations make up the majority
of charges for goods and services. As these allocations are transferred monthly and
reconciled at year-end this revenue is very consistent and is meeting budget expectations.
Building Permits and Fees — Revenue collection for permits and fees has seen drastic
decreases resulting from the COVID-19 pandemic. Revenue in this area is 50.7% below
budget expectations at the end of September. The City has seen some increases to this
revenue late in the second quarter and early third quarter,however these increases are not
meeting budget expectations and this revenue source will fall short of revenue projections.
Expenditures
■ Total expenditures for the General Fund remain about 2.3%below budget expectations for
this point of the year. This is due to savings from staff vacancies, reduced expenses for
travel,and savings in professional services for projects that at this point of the year are not
complete.
December 15, 2020 L - 14
2020 311 Quarter Budget Status Report Page 13
■ The General Fund expenditures are expected to end the year below budget and will help to
offset revenue shortfalls resulting from the pandemic.
Special Revenue Funds:
Lodging Tax Fund #101 — Revenue collection in this fund saw a bit of an increase in the third
quarter;however collection is still well below the budget amount due to the impacts of the COVID-
19 pandemic and is expected to fall significantly below budget expectations at year end. Revenues
collected to date are only 32.5%of the budgeted projections.While collection has begun to increase
in the last part of the second quarter, the revenue in this fund will fall well below budget
expectations. Spending in this fund also continues to be below expectations as events have been
postponed or cancelled due to the pandemic and marketing efforts have slowed due to travel
restrictions.
Street Fund #102 - Revenues in the Street fund are also seeing a decline in revenue collection as
compared to the revenue expectations in the budget resulting from the COVID pandemic. The
majority of revenue collection in the Street fund comes from Gas Tax which has been impacted by
travel restrictions. At the end of the third quarter 2020 this tax revenue remains under collected by
21%. Expenses primarily are currently offsetting revenues in this fund,if these trends continue for
the last quarter of the year,this fund will balance at the end of the year.
Real Estate Excise Tax #1 & #2 (REET#I & REET#2) — Revenues in both REET funds
combined continue to exceed budget expectations for this point in the year and it is likely these
revenues will be over budget at year end. If this trend continues REET revenue will exceed budget
expectations. The actual collection amounts are only slightly below the 209 collection for this time
last year. Expenditures primarily consist of transfers for debt and capital and as a result though the
budget appears expended at this point in the year there are no concerns in this area at this time.
PenCom #107—Starting in 2019 a change to the contract between the City and County regarding
the E911 tax resulted in the monthly pass through of this tax to the City. The initial estimates for
this collection appear to be high and are expected to fall short of expectations at year end by nearly
$100,000. PenCom revenues also consist of user fees collected and sales tax collection. Users are
billed quarterly and therefore this revenue is meeting budget projections. Sales tax saw a bit of a
decrease in the second quarter of the year with a corresponding increase in the third quarter and is
likely to exceed the budget by the end of the year.Additionally,sales tax reimbursements for capital
projects are currently tracking well under budget but are expected to be received by year end.
Expenditures continue to be significantly under budget,by about 18.3%, largely due to extremely
low staffing levels in PenCom.
Business Improvement Fund #165 —This fund is used to collect revenues for the Port Angeles
Downtown Association for parking and downtown improvements. Revenue collection in this fund
is not expected to meet expectations as the quarterly fees charged to businesses have been waived
for the second,third and fourth quarter of the year to assist businesses affected by the pandemic.
Port Angeles Housing Fund #172 — This fund is used to finance housing rehabilitation and
building for low income residents in the City limits.Revenue collection beginning in 2020 includes
the 0.10% sales tax collection for Affordable Housing as well as the sales tax credit authorized by
HB 1406 for use on affordable housing. Sales tax collection began in April,with revenues received
from the State starting in June.The first few months of this sales tax collection were slightly below
expectations due to the effects of the pandemic as well as delays in collection; however,the sales
tax credit received to-date is meeting expectations. Additionally, a significant portion of the
December 15, 2020 L - 15
2020 311 Quarter Budget Status Report Page 14
expenditure and revenue budget includes contracts related to CDBG grants. In 2020, this grant is
for the William Shore Memorial Pool and is expected to be fully expended and collected by year
end. Spending in this fund also includes the payments to residents for rental and mortgage
assistance.All funding of this assistance program is expected to be spent by year end.
Code Compliance Enforcement Fund #175 — This fund accounts for actions taken by the city
regarding blighted properties. In 2020 the budget consists of investment interest revenue only. If
needs arise for expenditures in this fund an amendment to the budget will be requested.
Debt Service Funds:
2016 LTGO Fund #215 — Property acquisition for the parking structure (Niichel property)
continues to carry a $1 million balloon payment due in 2021, without an early payoff option.
Revenues in this fund consist of investment interest collected as well as a one-time transfer from
the General Fund of$350,000 for the balloon payment due next year. This transfer occurred in the
first part of the year. Revenue and expenditure activity are normal for this time of the year.
LTGO Bond Fund#216—This bond provided capital for the Landfill Bluff Stabilization Project.
While considered a governmental debt,the debt service is paid with a transfer from the Solid Waste
Fund. As a result this fund is on track for all revenues and expenditures at mid-year.
LTGO Bond Fund #217 — This refunding bond provided funding to extend service into the
Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by
Electric,Water,and Wastewater utilities. With the remaining 18%coming from the General Fund.
As revenues consist of transfers in and expenditures only consist of principal and interest payments
this fund is meeting budget expectations.
General Government Capital Projects Funds:
Capital Improvement Fund #310 — Due to changing priorities capital projects do not follow a
spending pattern from year to year. Capital spending is often seasonal and as a result the
expenditures are typically below the budget at this time of the year. Additionally, staffing
limitations as a result of the pandemic have delayed projects.This fund also receives transfers from
other City funds as well as grants, all of these revenue collections are on track for the year.
Transportation Benefit District #312 — Tax collection in the Transportation Benefit district is
currently on track at the end of the third quarter. Spending is also below budget due to projects that
are seasonal in nature,as well as delays in projects resulting from limitations on staff time.
Parks Capital Fund#316—Revenues received in this fund are from the rental of facilities and the
investment interest. Revenues are currently below budget expectations as facility rentals have
decreased resulting from the pandemic. This is expected to continue through the end of the year.
Utilities and Enterprise Funds:
Electric Fund#401—Revenues in the Electric fund are trending significantly below budget, 18.0%
below budget due to estimated collection in the industrial transmission being high. It is expected
the industrial revenue will fall short of projections by $7.6 million. This revenue decrease is also
partially due to lower consumption by commercial customers than expected as a result of the
December 15, 2020 L - 16
2020 311 Quarter Budget Status Report Page IS
pandemic. Residential consumption continues to remain slightly higher than expected (4.0%)but
will not offset the commercial consumption decrease. Expenditures are under budget at this point
in the year due to less than anticipated power purchased from BPA for the industrial transmission
in addition to personnel vacancies.The third quarter amounts include the $3,765,000 2010 Electric
Bond payoff as well which is causing an uptick in the budget to actual amounts.
Water Fund #402 — Revenues in the Water fund are at budget expectations largely because
residential collection has seen an uptick in usage which is helping to offset expenditures.
Commercial collection is slightly below budget for this point in the year due to the effects on
businesses of the pandemic. Spending is below budget (10.4%) in the Water fund as a result of
spending for professional services in the industrial treatment plant and staffing vacancies.
Wastewater Fund#403—Like the Water fund,Wastewater revenues have seen a shift in customer
consumption with residential usage being higher than anticipated and commercial usage coming in
lower than expected.The changes are currently offsetting the overall revenue collection in this fund
and this budget is meeting expectations for the third quarter of the year.Expenditures are also under
budget by 8.2% as a result of staffing vacancies, and delays in spending for professional services
and repairs.
Solid Waste Fund #404 —The Solid Waste fund revenues are on-track to exceed yearly budget
expectations as a result of higher than anticipated self-haul volumes at the Transfer Station.
Expenditures are lower than anticipated for this time of the year (5.1%) primarily due to delayed
invoicing from Waste Connections.Expenditures are expected to meet budget forecasts at year end.
Stormwater Fund #406 —The revenues in the Stormwater fund below budget to date due to the
timing of revenue collection in this fund. The second half of the stormwater fee collection will be
received in November and as a result the low revenue amount is normal for this time of the year.
Expenses are also slightly below budget(3.5%) at the end of the third quarter gain due to unspent
funding for professional services. Revenue and expenditures are expected to meet budget this year.
Medic 1 Fund#409—Revenues in the Medic I fund are over collected by 6.0%due to the revenue
collection for Ground Emergency Medical Transport (GEMT)reimbursement coming in $45,760
over the anticipated budget as well as increased revenue from ambulance transports by 18.6%.
Ambulance transport revenue is also about 13% above expectations at mid-year. Expenditures are
at higher budget expectations for this time of the year due to overtime needed to cover shifts
resulting from staffing vacancies.
Harbor Clean -Up Fund #413 —This fund includes insurance coverage for the majority of costs
associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with
insurance reimbursement following,resulting in timing differences.Revenues and expenditures are
well below budget indicating invoices and reimbursements for this project are behind.
Conservation Fund #421 — Contract payments from Bonneville Power Association for
conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to
the amount of power purchased. Revenues and expenditures are both lower than expected due
decreased power purchased year to date and the related reduction in revenue received for
conservation incentives as well as savings from a staffing vacancy.
Utilities Capital Funds:
All Capital Utility funds-
December 15, 2020 L - 17
2020 3rd Quarter Budget Status Report Page 16
■ Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result of a
funding transfer from each of the pertaining utilities. Solid Waste and CSO capital funds
also receive a surcharge to pay for debt service in addition to the transfer from the utilities.
Transfers are made in each budget year regardless of spending to keep rates stable and
predictable. It is not uncommon for revenues to stay in reserves until a project is fully
funded and ready for implementation. Revenue transfers in the utility capital accounts
occur in one transaction and as a result the revenue actual amounts are high for this point
in the year but will balance in the last quarter of the year.
■ All projects included in the budget are approved in the Capital Facilities Plan.
■ Capital spending has been greatly impacted by the pandemic in both the ability of Staff to
work these projects and the long lead times to obtain the parts and items needed for
completion of these projects. As a result the
Internal Service Funds:
Equipment Service Fund #501 —Revenues are tracking slightly below expectations in this fund
to-date. However, expenditures are tracking significantly below budget (46%) for this time of the
year largely due to delays in obtaining vehicle replacements as a result of the pandemic, this will
offset at year end and will not require a use of reserves.
Information Technology Fund#502—The IT fund charges other departments for the expenditures
incurred while operating and maintaining the City's IT infrastructure. Revenue is transferred
according to City allocation calculations during the budget and as a result is on track.Expenses are
approximately 28%underbudget due to delays in capital project spending.
Self-Insurance Fund #503 — This fund accounts for property/casualty insurance, workers
compensation, and health insurance coverage. Revenues are transferred into this fund from other
City funds as usage occurs for claims and health insurance, and property/casualty insurance is
transferred monthly from corresponding funds. Revenue collection and expenditures at this point
in the year are below budget expectations and is attributed to staffing vacancies.
Permanent & Trust Funds:
Cemetery Endowment Fund #601 — A portion of the purchase price for gravesites and related
items,is collected and placed in this fund for the maintenance of the cemetery after it is at capacity.
Capacity is not expected to be reached for many years.Revenues are currently exceeding the budget
by 13.2%.
Firemen's Pension Fund #602 — This fund pays for retired pre-LEOFF employee medical and
salary costs based on existing agreements. As of January 1, 2020 the fund had three former
employees and one surviving spouse covered by this plan. During the third quarter of the year
investment interest collections exceeded budget projections. Spending in this fund is also
experiencing lower than anticipated expenses due to unexpected savings in healthcare costs.
December 15, 2020 L - 18
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
GENERAL FUND REVENUE Actual YTD Actual YTD Actual YTD Amend#2 Actual YTD Remain.$ Remain.%
Taxes 8,953,550 8,967,093 8,559,534 13,627,400 8,675,884 4,951,516
Licenses&Permits 422,303 411,252 554,648 612,000 369,872 242,128
Intergovernmental Rev. 379,344 418,036 480,156 1,068,400 1,238,274 (169,874) uu •�'.
Charges for Goods/Svcs. 3,652,405 3,773,662 3,898,593 5,198,400 3,699,165 1,499,235 28.84%
Fines&Penalties 5,499 5,390 1,609 6,000 755 5,245
Miscellaneous Revenue 161,540 162,904 263,036 202,800 146,288 56,512 27.87%
Other Financing Sources 89,851 202,499 88,248 216,200 86,248 129-9-92
TOTALi i �:'•
Variance from Prior Yr.-$ ($870,456) $276,344 ($95,012) ($370,662)
Variance from Prior Yr.-% 5.99% 2.02% -0.68% 1 -2.68%
Budget .• &IBudget
GENERAL FUND REVENUE--Detail Actual YTD Actual YTD Actual YTD Amend#2 Actual YTD Remain.$ Remain.%
Property Tax 2,613,363 2,602,983 2,708,758 4,683,200 2,730,223 1,952,977 i
Sales Tax--CoPA Regular 2,399,336 2,542,722 1,971,021 3,421,800 2,119,895 1,301,905 '
Sales Tax--EUGA Shared 120,240 80,434 125,669 181,400 133,516 47,884 26.40%
Electric Utility Tax 1,169,565 1,096,536 1,098,159 1,485,500 1,053,414 432,086 29.09%
Water Utility Tax 493,358 483,147 519,042 682,700 516,853 165,847
Wastewater Utility Tax 695,478 714,956 724,430 1,013,200 726,609 286,591 28.29%
Solid Waste-Collect.Tax 190,813 243,088 240,164 327,100 245,102 81,998
Solid Waste-Trans.Sta.Tax 553,114 493,817 541,137 677,000 548,230 128,770 19.02%
Stormwater Utility Tax 99,517 103,807 114,613 209,200 122,912 86,288
Parking Tax 26,907 29,103 26,697 39,600 4,564 35,036
Telephone Tax 237,787 199,800 191,478 393,200 190,415 202,785
Leasehold Excise Tax 105,270 106,178 80,563 146,800 75,520 71,280
Cable TV Franchise Fee 91,402 127,810 126,565 170,000 126,018 43,982 25.87%
Liquor Excise Tax/Liquor Profits 190,326 192,264 172,489 265,100 181,806 83,294
Other General Fund Revenue 4,678,015 4,924,191 5,205,040 7,235,400 5,441,409 1,793,991
Variance from Prior Yr.-$ ($870,456) $276,344 ($95,012) ($370,662)
Variance from Prior Yr.-% -5.99% 2.02% -0.68% 1 -2.68%
BudgetBudget
GENERAL FUND EXPENDITURES Actual YTD Actual YTD Actual YTD Amend#2 Actual YTD Remain.$ Remain.%
Salaries&Wages 6,670,635 6,749,337 6,680,538 9,457,000 6,960,679 2,496,321
Personnel Benefits 2,588,132 2,511,161 2,692,252 3,842,100 2,771,034 1,071,066
Supplies 448,767 496,004 518,327 854,200 430,159 424,041
Services 2,656,663 2,601,821 2,546,428 4,443,400 2,982,676 1,460,724
Intergov'tl.Svcs./Pmts. 2,378,855 2,216,719 2,197,105 3,541,600 2,950,548 591,052
Capital Outlay 0 1,502 9,620 0 0 0
Other Financing Sources 30,451 25,904 6,048 0 4,550 (4,550)
• . .- . 1 .1 1 11 1.
Variance from Prior Yr.-$ ($681,970) ($171,055) $47,870 ($1,449,328)
Variance from Prior Yr.-% -4.41% 1.16% 0.33% 9.89%
December 15, 2020 1 of 16 L - 19
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 COMBINED SALES TAX - Budget vs. Actual
$900,000 —
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Jan Feb Mar ,w May Jun Jul Aug Oct Nov Dec
■2020 Budget ■2020 Actual
2020 PROPERTY TAX - BUDGET VS. ACTUAL
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 FF, II II
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Amend.#2 ❑2020 Actual YTD
2020 COMBINED UTILITY TAX - BUDGET VS. ACTUAL
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■2020 Budget 02020 Actual
December 15, 2020 2 of 16 L - 20
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data &Graph Attachment
2020 ELECTRIC UTILITY TAX - BUDGET VS. ACTUAL
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Budget ■2020 Actual
2020 WATER UTILITY TAX - BUDGET VS. ACTUAL
70,000
60,000
50,000
40,000
30,000
20,000
10,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Budget ■2020 Actual
2020 WASTEWATER UTILITY TAX - BUDGET VS. ACTUAL
100,000
80,000
60,000
40,000
20,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
02020 Budget ■2020 Actual
December 15, 2020 3 of 16 L - 21
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 SOLID WASTE COLLECTIONS UTILITY TAX - BUDGET VS. ACTUAL
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Budget ■2020 Actual
2020 SOLID WASTE TRANSFER STATION UTILITY TAX - BUDGET VS.
$70,000 ACTUAL
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
1-1 F
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Budget ■2020 Actual
2020 TELEPHONE TAX - BUDGET VS. ACTUAL
$90,000
$70,000
$50,000
$30,000
$10,000
n
($10,000)
($30,000)
($50,000)
■2020Budget ❑2020Actual
December 15, 2020 4 of 16 L ' 22
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
GENERAL D REVENUES AND EXPENDITURES YEAR TODA
Council &City Manager's Dept. 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 380,234 397,979 368,695 493,100 369,843 123,257
Expenditure 717,041 727,874 579,095 960,200 614,196 346,004
Net--Revenue less Expend. (336,807) (329,895) (210,400) (467,100) (244,353)
Variance from Prior Yr.-$ ($35,944) $6,912 $119,495 ($33,953)
Variance from Prior Yr.-% 1 11.95% -2.05% -36.22%1 1 16.14%
Finance Department 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 10,607,293 10,839,837 10,476,772 16,265,100 10,712,275 5,552,825
Expenditure 2,109,700 2,088,187 2,040,597 3,051,600 2,125,714 925,886
Net--Revenue less Expend. 8,497,593 8,751,650 8,436,175 13,213,500 8,586,561
Variance from Prior Yr.-$ ($271,565) $254,057 ($315,475) $150,386
Variance from Prior Yr.-% -3.10% 2.99% -3.60% 1.78%
Legal Department 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 236,751 254,624 288,753 356,500 268,056 88,444
Expenditure 1,047,964 1,061,698 1,077,804 1,425,200 1,127,780 297,420 20.87%
Net--Revenue less Expend. (811,213) (807,074) (789,051) (1,068,700) (859,724)
Variance from Prior Yr.-$ $6,164 $4,139 $18,023 ($70,673)
Variance from Prior Yr.-% 1 -0.75% -0.51% -2.23%1 1 8.96%
Community&Economic Devel. 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 482,404 557,680 737,405 843,600 968,208 (124,608)
Expenditure 557,319 493,493 539,226 939,600 551,421 388,179
Net--Revenue less Expend. (74,915) 64,187 198,179 (96,000) 416,787
Variance from Prior Yr.-$ ($56,938) $139,102 $133,992 $218,608
Variance from Prior Yr.-% 316.73% -185.68% 208.75% 110.31%
Police Department 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 507,370 465,295 471,542 1,049,900 553,550 496,350
Expenditure 3,972,494 4,211,378 4,357,510 6,385,300 4,636,721 1,748,579
Net--Revenue less Expend. (3,465,124) (3,746,083) (3,885,968) (5,335,400) (4,083,171)
Variance from Prior Yr.-$ $219,014 ($280,959) ($139,885) ($197,203)
Variance from Prior Yr.-% -5.94% 8.11% 3.73% 5.07%
Fire Department 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 75,089 82,860 109,670 69,300 59,975 9,325
Expenditure 2,212,237 2,000,038 1,908,052 2,665,100 2,034,090 631,010 23.68%
Net--Revenue less Expend. (2,137,148) (1,917,178) (1,798,382) (2,595,800) (1,974,115)
Variance from Prior Yr.-$ ($372,568) $219,970 $118,796 ($175,733)
Variance from Prior Yr.-% 21.11% -10.29% -6.20% 9.77%
Public Works& Utilities 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 786,125 717,130 743,392 990,800 715,303 275,497 27.81%
Expenditure 1,523,711 1,440,916 1,573,772 2,120,400 1,650,391 470,009 22.17%
Net--Revenue less Expend. (737,586, (723,786) (830,380) (1,129,600) (935,088)
Variance from Prior Yr.-$ $400,003 $13,800 ($106,594) ($104,708)
Variance from Prior Yr.-% -35.16% -1.87% 14.73% 12.61%
December 15, 2020 5 of 16 L - 23
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
Parks&Recreation 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 117,204 625,431 649,595 862,900 479,376 383,524
Expenditure 1,745,311 2,541,254 2,488,651 3,758,000 2,386,052 1,371,948 jb
Net--Revenue less Expend. (1,628,107) (1,915,823) (1,839,056) (2,895,100) (1,906,676)
Variance from Prior Yr.-$ ($33,922) ($287,716) $76,767 ($67,620)
Variance from Prior Yr.-% 2.13% 17.67% -4.01% 3.68%
Non-Departmental 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 396 0 0 0 89,900 0
Expenditure 161,515 37,610 85,611 922,900 973,281 (837,2f
Net--Revenue less Expend. (161,119) (37,610) (85,611) (922,900) (883,381)
Variance from Prior Yr.-$ ($110,144) $123,509 ($75,508)
Variance from Prior Yr.-% 1 216.07% -76.66%1 46.86%
TOTAL . 1 1 1 1 1 1
Revenue 13,664,492 13,940,836 20,931,200 14,216,486 6,714,7140
Expenditure 14,773,503 14,602,448 22,138,300 16,099,646 6,038,654
Net--Revenue less Expend. (1,109,011) (661,612) (1,207,100) (1,883,160)
Variance from Prior Yr.-$ ($188,486) $447,399 ($1,221,548)
Variance from Prior Yr.-% 1 20.48% -40.34%1 1 1 184.63%
2020 GENERAL FUND
BUDGET vs. ACTUAL
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000 —
$1,000,000
$500,000
$0
Jan Feb Mar Apr May Jun Jul Aug sep Oct Nov Dec
■2020 Budget 02020 Actual
December 15, 2020 6 of 16 L - 24
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 GENERAL FUND EXPENDITURES
BUDGET vs. ACTUAL
$2,500,000
$2,000,000 —
$1,500,000 —
$1,000,000 -
$500,000 —
$0 —
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■2020 Budget ❑2020 Actual
GENERAL FUND UNASSIGNED FUND BALANCE AT YEAR-END
8,000,000 40.00%
7,000,000 35.00%
6,000,000 30.00%
5,000,000 25.00%
4,000,000 20.00%
3,000,000 15.00%
2,000,000 10.00%
1,000,000 5.00%
0.00%
2012 2013 2014 2015 2016 2017 2018 2019
IIIIIIIIIIIIIIIIGeneral Fund Unassigned Fund Balance %of General Fund Expenditures
SPECIAL REVENUE FUNDS
Lodging Tax Fund#101 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $RA387,319
%Remaining
Revenue 450,472 493,379 452,561 707,800 229,894
Expenditure 701,191 729,920 432,297 926,900 539,581
Net--Revenue less Expend. (250,719) (236,541) 20,264 (219,100) (309,687)
Variance from Prior Yr.-$ 671,319)l $14,178 $256,805 $329,951
Variance from Prior Yr.-% -159.61% -5.65% -108.57% 1628.26%
December 15, 2020 7 of 16 L - 25
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
Street Fund#102 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 1,111,961 1,129,976 1,175,054 1,719,600 1,172,827 546,773 :�'•
Expenditure 1,544,261 1,187,377 1,129,177 1,719,600 974,961 744,639 W
Net--Revenue less Expend. (432,300) (57,401) 45,877 0 197,866
Variance from Prior Yr.-$ ($570,946) $374,899 $103,278 ($151,989)
Variance from Prior Yr.-% 411.80% 86.72% 179.92% 331.30%
R.E.E.T I Fund#105 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 194,829 349,301 238,134 263,100 214,236 48,864
Expenditure 233,376 358,500 88,500 387,900 383,424 4,476
Net--Revenue less Expend. (38,547) (9,199) 149,634 (124,800) (169,188)
Variance from Prior Yr.-$ ($153,115) $29,348 $158,833 $318,822
Variance from Prior Yr.-% 133.65% 76.14% 1726.63% 213.07%
PenCom Fund#107 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 2,044,808 2,181,345 1,992,642 3,183,300 2,195,693 987,607 1
Expenditure 2,039,726 2,051,271 2,082,788 3,480,800 2,336,556 1,144,244
Net--Revenue less Expend. 5,082 130,074 (90,146) (297,500) (140,863)
Variance from Prior Yr.-$ $98,678 1 $124,992 1 ($220,220)1 $50,717
Variance from Prior Yr.-% -105.43% 2459.50% -169.30% -56.26%
R.E.E.T. II Fund#160 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $ReA78,869
%Remaining
Revenue 191,430 350,907 239,548 265,400 212,629
Expenditure 83,644 82,840 172,036 221,400 142,531
Net--Revenue less Expend. 107,786 268,067 67,512 44,000 70,098
Variance from Prior Yr.-$ ($21,458) $160,281 ($200,555) ($2,586)
Variance from Prior Yr.-% 16.60% 148.70% 74.82% 3.83%
Business Improvement District 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 27,622 25,248 26,631 36,800 9,201 27,599 ��'•
Expenditure 0 46,427 999 40,000 38,800 1,200 ��'•
Net--Revenue less Expend. 27,622 (21,179) 25,632 (3,200) (29,599)
Variance from Prior Yr.-$ $27,622 ($48,801)1 $46,811 1 $55,231
Variance from Prior Yr.-% N/A -176.67% -221.03% 215.48%
P.A. Housing Fund#172 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 16,847 743,835 5,819 1,167,100 792,987 374,113 8 '
Expenditure 0 1,161,456 0 1,202,300 694,497 507,803
Net--Revenue less Expend. 16,847 (417,621) 5,819 (35,200) 98,490
Variance from Prior Yr.-$ ($40,438) ($434,468)1 $423,440 1 ($92,671)
Variance from Prior Yr.-% -70.59% -2578.90%1 -101.39% -1592.56%
Code Compliance Fund#175 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 840 1,000 517 483 W
Expenditure - 0 0 327 (327)
Net--Revenue less Expend. - 0 840 1,000 190
Variance from Prior Yr.-$ $0 $0 $840 $650
1 1
Variance from Prior Yr.-% 0.00% N/A N/A 77.38%
December 15, 2020 8 of 16 L - 26
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 LODGING TAX REVENUE
BUDGET vs. ACTUAL
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
1 2 3 4 5 6 7 8
■2020 Budget ❑2020 Actual
2020 MOTOR VEHICLE FUEL TAX
$100,000 BUDGET vs. ACTUAL
$80,00C
$60,00L
$40,00,-
$20,0u,w
Apr May Jun Jul Aug Sep Oct Nov Dec
❑2020 Budget ■2020 Budget
REET I & REET II
COMBINED ACTUAL REVENUE
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
::,�---t i i iiii
2013 2014 2015 2016 2017 2018 2019 2020 Budget 2020 YTD
■REET-1 Actual Revenue ❑REET-2 Actual Revenue
December 15, 2020 9 of 16 L - 27
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
DEBT SERVICE FUNDS
2006 LTGO-PropertyAcquistion 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 49,303 10,614 25,787 365,700 363,569 2,131
Expenditure 86,890 86,889 86,891 87,000 86,890 110
Net--Revenue less Expend. (37,587) (76,275) (61,104) 278,700 276,679
Variance from Prior Yr.-$ 1 ($2,164) ($38,688)1 $15,171 ($337,783)
Variance from Prior Vr.-% 6.11% 102.93% -19.89% 552.80%
2014 LTGO-Solid Waste Landfill 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 260,365 260,404 454,494 604,700 453,323 151,377 0 '
Expenditure 172,150 171,850 171,850 598,800 166,750 432,050
Net--Revenue less Expend. 88,215 88,554 282,644 5,900 286,573
Variance from Prior Yr.-$ 1 $172,001 $339 1 $194,090 ($3,929)
Variance from Prior Yr.-% -205.29% 0.38% 219.18% -1.39%
2015 LTGO-Refunding 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 177,111 175,751 174,433 234,500 175,751 58,749
Expenditure 234,915 233,072 231,151 233,200 233,152 48
Net--Revenue less Expend. (57,804) (57,321) (56,718) 1,300 (57,401)
Variance from Prior Yr.-$ ($2,831) $483 $603 $683
Variance from Prior Yr.-% 5.15% -0.84% 1.05% -1.20%
GOVERNMENTAL • FUNDS
CapitalGovernmental . 1 1 1
Revenue F1,193,664 570,365 635,469 2,120,000 1,603,177 516,823
Expenditure 838,877 1,700,313 234,179 2,344,700 286,318 2,058,382
Net--Revenue less Expend. 354,787 (1,129,948) 401,290 (224,700) 1,316,859
Variance from Prior Yr.-$ ($429,766) ($1,484,735) $1,531,238 ($915,569)
Variance from Prior Vr.-Y. -54.78% -418.49% -135.51% 228.16%
Transportation DistrictMgM -
Revenue F$O ,
2,707,178 182,054 1,316,400 1,037,788 278,612
Expenditure 1,148,946 1,063,112 2,244,600 951,651 1,292,949
Net--Revenue less Expend. 1,558,232 (881,058) (928,200) 86,137
Variance from Prior Yr.-$ $1,558,2 22 ($2,439,290) ($967,195)
Variance from Prior Yr.-Y. N/A N/A 156.54% 109.78%
Revenue 35,783 18,416 19,836 11,600 5,132 6,468
Expenditure 0 0 0 0 0 0
Net--Revenue less Expend. 35,783 18,416 19,836 11,600 5,132
Variance from Prior Yr._$
$29,723 ($17,367) $1,420 $14,704
Variance from Prior Yr.-% 490.48% -48.53% 7.71% 74.13%
December 15, 2020 10 of 16 L - 28
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
ENTERPRISE FUNDS (UTILITY FUNDS)
Electric Utility Fund#401 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 19,724,410 18,298,594 18,361,589 30,274,900 17,269,569 13,005,331
Expenditure 16,073,645 16,499,024 20,377,579 32,423,000 20,248,966 12,174,034
Net--Revenue less Expend. 3,650,765 1,799,570 (2,015,990) (2,148,100) (2,979,397)
Variance from Prior Yr.-$1 $2,059,618 1 ($1,851,195) ($3,815,560) $963,407
Variance from Prior Yr.-% 129.44% -50.71% -212.03% -47.79%
2020 ELECTRIC FUND TOTAL REVENUE
BUDGET vs. ACTUAL
$4,000,000
$3,000,000
$2,000,000
$1,000,000 flu
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■Electric Revenue Budget ❑Electric Actual Revenue
2020 RESIDENTIAL ELECTRIC REVENUE
BUDGET vs. ACTUAL
$1,500,000
$1,000,000
$500,000
$0
Jan Feb Mar Apr May n Jul Aug Sep Oct Nov Dec
■Electric Residential Revenue Budget ❑Electric Residential Actual Revenue
2020 INDUSTRIAL TRANSMISSION ELECTRIC REVENUE
BUDGET vs. ACTUAL
$800,000
$600,000
$400,000
$200,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■Industrial Transmission Revenue Budget
December 15, 2020 11 of 16 L - 29
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 ELECTRIC FUND TOTAL EXPENDITURES
BUDGET vs. ACTUAL
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
❑Electric Amend.#1
2020 BPA PURCHASED POWER
BUDGET vs. ACTUAL
$1,900,000
$1,400,000
$900,000
$400,000
I — n",
($100,000)
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
C�BPA Purchased Power Budget BPA Purchased Power Actual
Water Utility Fund#402 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 4,909,984 11,528,385 5,264,750 9,345,900 7,681,275 1,664,625
Expenditure 4,438,115 4,870,919 4,939,653 7,481,800 4,835,072 2,646,728
Net--Revenue less Expend. 471,869 6,657,466 325,097 1,864,100 2,846,203
Variance from Prior Yr.-$ $1,409,394 1 $6,185,597 ($6,332,369) ($2,521,106)
Variance from Prior Yr.-% -150.33% 1310.87% -95.12% -775.49%
2020 WATER FUND TOTAL REVENUE
BUDGET vs. ACTUAL
$3,000,000
$2,000,000
$1,000,000
$0
n in Fn I i Fn1 F1 F-i F1
Feb Mar Apr May Jun Jul Aug Se,
■Water Budget ❑Water Actual
December 15, 2020 12 of 16 L - 30
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
2020 WATER RESIDENTIAL REVENUE
BUDGET vs. ACTUAL
400,000
300,000
200,000
100,000
111:t_Lt
Apr May Jun Jul Aug Sep
❑Water Budget ■Water Actual
2020 WATER COMMERCIAL REVENUE
BUDGET vs. ACTUAL
$150,000
$100,000
$50,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
■Water Budget ❑Water Actual
2020 WATER FUND EXPENDITURES
BUDGET vs. ACTUAL
800,000
600,000
400,000
200,000
Jai, Feb M: Apr May Jun Jul Aug Sep Nov Dec
❑Water Budget ■Water Actual
Wastewater Utility Fund#403 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 5,299,442 5,371,414 5,471,648 7,170,300 5,428,877 1,741,423
Expenditure 3,957,594 4,633,020 4,789,605 7,173,200 4,795,333 2,377,867
Net--Revenue less Expend. 1,341,848 738,394 682,043 633,544
Variance from Prior Yr.-$ $827,916 ($603,454) ($56,351) $48,499
Variance from Prior Yr.-% 161.09% -44.97% -7.63% 1 7.11%
December 15, 2020 13 of 16 L - 31
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
Solid Waste Utility Fund#404 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 11,355,463 8,841,170 9,360,118 12,003,800 9,427,316 2,576,484
Expenditure 10,445,533 8,190,200 7,965,707 12,479,800 8,722,473 3,757,327 0
Net--Revenue less Expend. 909,930 650,970 1,394,411 (476,000) 704,843
Variance from Prior Yr.-$ ($2,831,204) ($258,960) $743,441 $689,568
Variance from Prior Yr.-% 75.68% 28.46% 114.21% 49.45%
Stormwater Utility Fund#406 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $A653,392
kRem0aining
Revenue 1,246,209 1,300,880 1,442,065 2,646,000 1,531,438
Expenditure 949,664 1,465,520 1,423,222 2,294,800 1,641,408
Net--Revenue less Expend. 296,545 (164,640) 18,843 351,200 (109,970)
Variance from Prior Yr.-$ $521,138 ($461,185) $183,483 $128,813
Variance from Prior Yr.-% 232.04% 155.52% 111.44% 683.61%
Medic 1 Utility Fund#409 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 1,978,784 1,990,154 2,546,956 2,942,300 2,383,272 559,028
Expenditure 1,909,198 1,910,163 2,244,611 3,115,300 2,349,393 765,907 24.59%
Net--Revenue less Expend. 69,586 79,991 302,345 (173,000) 33,879
Variance from Prior Yr.-$ $136,384 1 $10,405 $222,354 $268,466
Variance from Prior Yr.-% -204.17% 14.95% 277.97% 1 88.79%
Harbor Clean-up Fund#413 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 389,733 308,389 166,009 2,692,300 797,798 1,894,502 8
Expenditure 624,844 837,193 328,990 2,624,400 677,738 1,946,662
Net--Revenue less Expend. (235,111) (528,804) (162,981) 67,900 120,060
Variance from Prior Yr.-$ ($339,156) ($293,693) $365,823 ($283,041)
Variance from Prior Yr.-% 325 %1 124.92% 69.18% 173.67%
Conservation Utility Fund#421 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 617,587 492,422 271,429 479,400 178,798 300,602 �'•
Expenditure 674,719 667,358 430,507 614,300 308,123 306,177
Net--Revenue less Expend. (57,132) (174,936) (159,078) (134,900) (129,325)
Variance from Prior Yr.-$ ($144,961) ($117,804) $15,858 ($29,753)
1 Variance from Prior Yr.-% 165.05% 206.20% 9.07% 18.70%
(includesUTILITY CAPITAL FUNDS i • Funds)
Electric Capital Fund #451 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 0 1,073,700 4,650,000 3,300,000 3,300,000 0 8 8�',
Expenditure 161,764 92,268 34,012 8,890,900 368,643 8,522,257
Net--Revenue less Expend. (161,764) 981,432 4,615,988 (5,590,900) 2,931,357
Variance from Prior Yr.-$ ($1,596,043) $1,143,196 $3,634,556 $1,684,631
1 Variance from Prior Yr.-% 111.28% 706.71% 370.33% 36.50%
December 15, 2020 14 of 16 L - 32
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
Water Capital Fund#452 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 0 556,000 562,000 568,000 568,000 0
Expenditure 0 284,510 17,929 756,000 62,363 693,637
Net--Revenue less Expend. 0 271,490 544,071 (188,000) 505,637
Variance from Prior Yr.-$ ($1,139,973)1 $271,490 $272,581 $38,434
Variance from Prior Yr.-% -100.00% N/A 100.40% 1 7.06%
Wastewater Capital Fund#453 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 0 600,000 783,500 803,500 850,000 (46,500)
Expenditure 187,470 316,378 165,002 2,094,600 108,555 1,986,045 H
Net--Revenue less Expend. (187,470) 283,622 618,498 (1,291,100) 741,445
Variance from Prior Yr.-$ ($655,055)l $471,092 $334,876 ($122,947)
1 Variance from Prior Yr.-% -140.09% -251.29% 118.07% 19.88%
Solid Waste Capital Fund#454 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 821,021 789,140 995,610 1,713,300 1,024,582 688,718
Expenditure 381,274 414,913 612,787 1,763,300 554,651 1,208,649
Net--Revenue less Expend. 439,747 374,227 382,823 (50,000) 469,931
Variance from Prior Yr.-$ $2,771,387 ($65,520) $8,596 ($87,108)
1 Variance from Prior Yr.-% -118.86% -14.90% 2.30% 22.75%
Stormwater Capital Fund#456 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 0 400,000 400,000 400,000 400,000 0 8 8�',
Expenditure 0 73,243 6,826 118,000 0 118,000 8 8 8
Net--Revenue less Expend. 0 326,757 393,174 282,000 400,000
Variance from Prior Yr.-$ $0 $326,757 $66,417 ($6,826)
Variance from Prior Yr.-%1 N/A N/A 20.33% 1.74%
CSO Capital Fund#463 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 1,743,348 1,785,916 1,793,201 2,331,900 1,797,534 534,366
Expenditure 1,459,310 1,720,659 1,705,376 2,484,300 1,707,866 776,434
Net--Revenue less Expend. 284,038 65,257 87,825 (152,400) 89,668
Variance from Prior Yr.-$ $4,087,653 ($218,781) $22,568 ($1,843)
Variance from Prior Yr.-% -107.47% -77.03% 34.58% 1 -2.10%
� r
Equipment Services Fund#501 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 1,390,762 1,379,521 1,407,946 1,748,800 1,278,169 470,631 26.91%
Expenditure 909,174 1,172,047 1,144,221 2,604,100 749,595 1,854,505
Net--Revenue less Expend. 481,588 207,474 263,725 (855,300) 528,574
Variance from Prior Yr.-$ $141,469 ($274,114) $56,251 ($264,849)
1 1Variance from Prior Yr.-% 41.59% 56.92% 27.11% 100.43%
December 15, 2020 15 of 16 L - 33
CITY of PORT ANGELES
Q3-2020 Budget Status Report -- Data & Graph Attachment
Information Technology Fund#502 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 2,134,008 1,490,290 1,404,742 2,259,000 1,694,020 564,980 25.01%
Expenditure 1,861,685 1,063,717 1,079,589 2,342,200 1,276,042 1,240,584
Net--Revenue less Expend. 272,323 426,573 325,153 417,978
Variance from Prior Yr.-$ $14,835 $154,250 ($101,420) ($92,825,
Variance from Prior Yr.-% 5.76% 56.64% 23.78% 28.55%
Self-Insurance Fund#503 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 4,060,914 4,057,223 4,166,109 5,962,500 3,750,846 2,211,654
Expenditure 3,988,223 4,213,457 4,426,363 5,962,500 3,637,386 2,325,114
Net--Revenue less Expend. 72,691 (156,234) (260,254) 0 113,460
Variance from Prior Yr.-$ $36,084 ($228,925) ($104,020) ($373,714)
Variance from Prior Vr.-Y. 98.57% -314.93% 66.58% 1 143.60%
PERMANENT AND TRUST FUNDS
Cemetery Endowment Fund#601 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Remaining
Revenue 3,498 4,709 6,396 6,100 5,378 722
Expenditure 0 0 0 0 0 0
Net--Revenue less Expend. 3,498 4,709 6,396 6,100 5,378
Variance from Prior Yr.-$ $427 1 $1,211 $1,687 $1,018
Variance from Prior Yr.-% 13.90% 34.62% 35.83% 15.92%
Firemen's Pension Fund#602 9/30/2017 9/30/2018 9/30/2019 2020 Budget 9/30/2020 $Remaining %Rem aining
Revenue 71,381 52,987 63,673 15,000 28,604 (13,604)
Expenditure 117,018 129,587 89,003 87,800 36,278 51,522
Net--Revenue less Expend. (45,637) (76,600) (25,330) (72,800) (7,674)
Variance from Prior Yr.-$ ($28,320) ($30,963) $51,270 ($17,656)
Variance from Prior Yr.-% 163.54% 67.85% 66.93% 69.70%
December 15, 2020 16 of 16 L - 34
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POR-T-ANGELES CITY COUNCIL
WASH I N G T' O N , U .S, MEMO
Date: December 15, 2020
To: City Council
From: Allyson Brekke,Director of Community&Economic Development
Subject: 1.,A E' I E'M: Professional Services Agreement for SCOUT Platform with Match and
Mobilytics
Summary: Buxton Company offers a web-based, on-demand analytics platform known as SCOUT. In
SCOUT, the City will be able to run customized reports that provide insight in-depth commercial market
insights. The City's intent with this platform is to partner with the Chamber of Commerce and provide
COVID recovery support to local businesses by using the reports created in the SCOUT platform.
Funding: The "Fee Schedule"within Exhibit A of the Professional Services Agreement identifies a cost
amount of$31,000 for a one year commitment. This is funding in the Economic Development Division of
the Department of Community&Economic Development.
Recommendation: Authorize the City Manager to sign the Professional Services Agreement with
Buxton Company for the SCOUT Platform with Match and Mobilytics, and to make any minor revisions
as necessary.
Background / Analysis: Buxton Company offers aweb-based, on-demand analytics platform known
as SCOUT. In SCOUT, the City will be able to run customized reports that provide insight in-depth
commercial market insights. The City's intent with this platform is to partner with the Chamber of
Commerce and provide COVID recovery support to local businesses by using the reports created in the
SCOUT platform.
Additionally, SCOUT's Match module allows users to assess whether a retail or restaurant brand is a
good fit for a potential site. The module uses Buxton's proprietary mobile device data to compare visitors
at the brand's current locations to the potential customers in the proposed site's trade area. It will help
businesses understand how the customer potential of a site compares to a brand's existing locations in
terms of quantity, concentration, and household mix. Furthermore, for each location your site is compared
to,you will be able to understand its performance "strength"in terms of customer volume.
SCOUT's Mobilytics module allows your users to select a place or an area, a date range, and daypart to
analyze by leveraging Buxton's proprietary consumer mobile device data. Mobilytics uses household
level data appends to provide the most granular and detailed view of visitors possible. It will help
businesses understand who visitors are, where they come from,where they live and work, and trends in
visitor volume. Additionally,it will help identify the consumer dynamics and trends for your key tourist
attractions, shopping centers, areas of interest, neighboring communities, and more.
Funding Overview: The "Fee Schedule"within Exhibit A of the Professional Services Agreement
identifies a cost amount of$31,000 for a one-year commitment. This is funding in the Economic
Development Division of the Department of Community &Economic Development.
Enclosed:PSA with Buxton Company with Exhibit
AGREEMENT
FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ANGELES
AND BUXTON COMPANY
THIS AGREEMENT is made and entered into this day of ......., 2020,by and between
THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called
the "CITY") and Buxton Company, a Texas Corporation that is registered to conduct business in the state
of Washington, (hereinafter called the "CONSULTANT").
In consideration of the terms, conditions, and covenants set forth below, the parties hereto agree as
follows:
I CONSULTANT'S OBLIGATIONS
The CONSULTANT shall conduct and complete, to the satisfaction of the CITY, an economic market
analysis; and the CONSULTANT shall prepare and complete,to the satisfaction of the CITY,one or more
economic marketing packages. The economic market analysis and packages shall be prepared and
completed according to the process described in the Scope of Services included in the"SCOUT Platform
with Match& Mobilytics"proposal attached and marked as Exhibit A.
The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the
CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not
constitute "Extra Work" as related in Section XII of this AGREEMENT.
The CONSULTANT agrees that all services performed under this AGREEMENT shall be in accordance
with the professional standards and requirements of its profession and in compliance with applicable
federal, state and local laws.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work and payment of all associated fees, all documents, exhibits, photographic
negatives, or other presentation of the final work shall become the property of the CITY for use without
restriction and without representation as to suitability for reuse by any other party unless specifically
verified or adapted by the CONSULTANT. However, any alteration of the documents, by the CITY or
by others acting through or on behalf of the CITY,will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this AGREEMENT by both parties and shall
complete all work required by this AGREEMENT in conformance with the "Fee Schedule," contract
start and end date which is included in Exhibit A, attached hereto, and incorporated herein by this
reference.
Buxton Company
2020 Professional Services Agreement.doc Page 1 of 6
V PAYMENT
The CITY shall pay the CONSULTANT compensation for work performed and services rendered as
outlined in "Fee Schedule" included in Exhibit A, attached hereto, and incorporated herein by this
reference.
Payment for"Extra Work" performed under Section XI of this AGREEMENT shall be as agreed to by the
parties in writing.
VI INDEPENDENT CONTRACTOR STATUS
The CONSULTANT is an independent contractor. The CONSULTANT is not an employee of the CITY
and is not entitled to the benefits provided by the CITY to its employees. The CONSULTANT, as an
independent contractor,has the authority to control and direct the performance of the details of the services
to be provided. The CONSULTANT is solely and fully responsible for payment of all Federal, State, and
local taxes or contributions imposed or required, including,but not limited to, unemployment insurance,
Social Security, and income tax.
VII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under this
AGREEMENT, shall remain employees of the CONSULTANT only and not of the CITY.
In performing this AGREEMENT, the CONSULTANT shall not employ or contract with any CITY
employee without the City's written consent.
VIII NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner that assures fair, equal and non-discriminatory
treatment of all persons, without respect to race, creed or national origin, or other legally protected
classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state, and local laws
and regulations applicable thereto, relating to the establishment of nondiscriminatory requirements in
hiring and employment practices and assuring the opportunity to all persons without discrimination
as to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition,
physical or mental handicap, or national origin.
IX SUBCONTRACTS
The CONSULTANT shall not sublet or assign any of the work covered by this AGREEMENT to any
third-party without the written consent of the CITY.
Buxton Company
2020 Professional Services Agreement.doc Page 2 of 6
X CHANGES IN WORK
In addition to changes directed by the CITY as set forth in Section I above, either party may request
changes in the scope of work. Such changes shall not become part of this AGREEMENT unless and until
mutually agreed upon and incorporated herein by written amendments to this AGREEMENT executed by
both parties.
XI EXTRA WORK
In addition to the Scope of Work set forth in Exhibit A, the CITY may direct the CONSULTANT to
perform other work or render other services in connection with this project. Such work shall be considered
as "Extra Work" and shall be addressed in a written supplement to this AGREEMENT. The CITY shall
not be responsible for paying for such extra work unless and until the written supplement is executed by
both parties.
XII STANDARD OF CARE
CONSULTANT warrants that services performed shall be consistent with applicable industry standards.
CONSULTANT warrants that the work, products, and services will conform to the requirements of this
AGREEMENT and shall be performed in a professional, competent and timely manner by appropriately
qualified and trained personnel.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this AGREEMENT at any time upon not less than ten (10) days written
notice to the CONSULTANT. Written notice will be by certified mail sent to the CONSULTANT's
designated representative at the address provided by the CONSULTANT.
B. In the event this AGREEMENT is terminated prior to the completion of the work, a final payment
shall be made to the CONSULTANT, which, when added to any payments previously made, shall
compensate the CONSULTANT for the percentage of work completed.
C. In the event this AGREEMENT is terminated prior to completion of the work, documents that are the
property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY
prior to transmittal of final payment to the CONSULTANT.
XIV INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees,
arising out of or in connection with the performance of this AGREEMENT, except for injuries and
damages caused by the sole negligence of the City.
However, should a court of competent jurisdiction determine that this AGREEMENT is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its
officers, officials, employees, and volunteers, the CONSULTANT's liability hereunder shall be only to
Buxton Company
2020 Professional Services Agreement.doc Page 3 of 6
the extent of the CONSULTANT's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the CONSULTANT 's waiver of immunity under Industrial
Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of this
AGREEMENT.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the AGREEMENT, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or
subcontractors.
No Limitation. CONSULTANT'S maintenance of insurance as required by this AGREEMENT shall not
be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or
otherwise limit the CITY's recourse to any remedy available at law or in equity.
A. MINIMUM SCOPE OF INSURANCE
The CONSULTANTS required insurance shall be of the types and coverage as stated below:
1. ,Automobile Liabilit insurance covering all owned, non-owned, hired and leased vehicles.
Coverage shall be at least as broad as Insurance Services Office(ISO) form CA 00 01.
2. Commercial General Liabilittv insurance shall be at least as broad as ISO occurrence form CG 00
01 and shall cover liability arising from premises, operations, independent contractors, products-
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be endorsed
to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an endorsement
providing at least as broad coverage. There shall be no exclusion for liability arising from
explosion, collapse or underground property damage. The CITY shall be named as an additional
insured under the CONSULTANTS Commercial General Liability insurance policy with respect
to the work performed for the CITY using ISO Additional Insured endorsement CG 20 10 10 01
and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing at least as broad coverage.
3 Workers' CpDpensat%on coverage as required by the Industrial Insurance laws of the State of
Washington.
B. MINIMUM AMOUNTS OF INSURANCE
The CONSULTANT shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate and $2,000,000 products-completed operations
aggregate limit.
Buxton Company
2020 Professional services Agreement.doc Page 4 of 6
C. CITY FULL AVAILABILITY OF CONSULTANT LIMITS
If the CONSULTANT maintains higher insurance limits than the minimums shown above,the CITY shall
be insured for the full available limits of Commercial General and Excess or Umbrella liability
maintained by the CONSULTANT,irrespective of whether such limits maintained by the CONSULTANT
are greater than those required by this Contract or whether any certificate of insurance furnished to the
CITY evidences limits of liability lower than those maintained by the CONSULTANT.
Other Insurance Provision
The CONSULTANT's Automobile Liability and Commercial General Liability insurance policies are to
contain,or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance,
self-insurance, or self-insured pool coverage maintained by the CITY shall be excess of the
CONSULTANTS insurance and shall not contribute with it.
D. VERIFICATION OF COVERAGE
The CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsements, evidencing
the insurance requirements of the CONSULTANT before commencement of the work. Upon request by
the CITY, the CONSULTANT shall furnish certified copies of all required insurance policies, including
endorsements, required in this Contract and evidence of all subcontractors' coverage.
E. NOTICE OF CANCELLATION
The CONSULTANT shall provide the CITY and all Additional Insureds for this work with written notice
of any policy cancellation within two business days of their receipt of such notice.
F. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute a material
breach of contract, upon which the CITY may, after giving five business days notice to the
CONSULTANT to correct the breach, immediately terminate the Contract or, at its discretion,procure or
renew such insurance and pay any and all premiums in connection therewith, with any sums so expended
to be repaid to the CITY on demand, or at the sole discretion of the CITY, offset against funds due the
CONSULTANT from the CITY.
XVI ADDITIONAL PROVISIONS
Entire Agreement
This AGREEMENT and its Exhibit(s)represent the entire contract between the parties hereto with respect
to the subject matter hereof and supersede all prior oral negotiations and agreements.
Conflicts
In the event there is any conflict between the terms and conditions contained in this AGREEMENT and
the terms and conditions contained in Exhibit A or in any other document that is incorporated into or made
a part of the contract between the CONSULTANT and the CITY, in such event the terms and conditions
of this AGREEMENT shall control.
Buxton Company
2020 Professional services Agreement.doc Page 5 of 6
Law,Jurisdiction,Venue and Attorney's Fees
The Parties agree that in the event any suit or other legal action is instituted the law of the State of
Washington shall apply. Venue shall be in Clallam County Superior Court. If any suit or other action is
instituted in connection with any controversy arising under this AGREEMENT, the prevailing party shall
be entitled to recover all of its costs and expenses including such sum as the Court may judge reasonable
for attorney fees, including fees upon appeal of any judgment or ruling.
Amendments
This AGREEMENT may not be changed, modified, amended or waived except by an amendment signed
by both Parties. To be valid and binding, any such amendment must be approved by the City Manager
and by a duly authorized officer of the Consultant.
XVII EXHIBITS AND SIGNATURES
This AGREEMENT,including its exhibits, constitutes the entire contract between the parties, supersedes
all prior written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibit is hereby made a part of this AGREEMENT:
Exhibit A—SCOUT Platform with Match&Mobilytics
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year
first written above.
CITY OF PORT ANGELES BUXTON COMPANY
Name: NATHAN A. WEST Name: David Glover
Title: CITY MANAGER Title: Chief Financial Officer
Date: Date:
LSMx,INC.
Name: David Glover
Title: Chief Financial Officer
Date:
APPROVED BY:
WILLIAM E. BLOOR, CITY ATTORNEY
ATTEST:
KARI MARTINEZ-BAILEY, CITY CLERK
Buxton Company
2020 Professional Services Agreement.doc Page 6 of 6
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Prepared by Chris Gracela
Expiration Date: December 31, 2020
Page 2 of 9
Proposal: "'rhe Buxton Diffeirence
Decades of Experience. One Powerful Platform
With more than two decades of experience developing analytics solutions for clients in both the
private and public sector, Buxton is on a mission to revolutionize the way businesses and
communities understand their consumers and make decisions.
Today, we've distilled our data, insights, and experience into powerful technology designed to
give you the tools you need to answer your most important planning and development questions.
Empower your community leaders with data visualization, reporting, and tools to guide your
strategic decision-making processes.
3,
10 Benefits of Your SCOUT Subscription
SCOUT is Buxton's web-based, on-demand analytics platform. It's the information hub you need
to make smarter, faster decisions.
Put Your Residents at the Center of Your Growth Strategy
Understand the residents in your community not just in terms of demographics, but also in terms of
psychographics.
Empower Community Leaders
Give decision-makers in your community access to best-in-class data that will assist them in making
better planning and development decisions.
Use Data to Tell Your Community's Story
Get to know your community through data visualization and reporting. Use data to support
economic development and communicate with decision makers.
Create the Platform You Need
Add-on modules and services give you the option to configure SCOUT to meet your community
needs as those needs evolve.
Get Information Faster
On-demand reporting speeds up the decision-making process by providing data when you need
it to answer questions when they arise.
2651 SOLflh P01�,:iris Drive FOrf MDrflh, IX 761,37 1 888 ZBL)Xl(..)N Buxxaon
Page 3 of 9
Product Definitions
Your Buxton subscription will include the following products. We are constantly making
improvements to our products; therefore, features may be added or changes may be made to
the products listed below.
SCOUT
SCOUT is Buxton's proprietary analytics technology application. It is a web-based platform that
gives you access to all the modules in your subscription plus a host of standard features. Visualize
data, run reports, and empower your community with in-depth market insights.
In SCOUT you will be able to:
• View visitor and commuter origins by profile 0 View physician intelligence
type 0 Run healthcare reports
• Run variable reports 0 Run consumer propensity reports
• View city limit maps 0 Run comparable reports
• Access split-screen views and Gaggle street 0 Run demographic reports
view 0 Run retail leakage/surplus reports
• Access dynamic thematic mapping 0 See aerial view
• Print maps (including large format)
Reporting features include the following:
Retail Leakage Report
The Retail Leakage/Surplus Analysis provides an estimate of retail dollars flowing into or out of the
trade area. It calculates a sales gap index that provides an estimate of the dollars spent outside
the trade area (leakage) and the number of dollars coming in from outside the trade area
(surplus), as well as a relative comparison of leakage/surplus.
Consumer Propensity Report
The Consumer Propensity Report (CPR) shows lifestyle, product, and psychographic likelihood
indices for consumers in the trade area. Information is provided for thirty-two (32) major categories
with more than 4,800 total line items. Please note that line items are based on national-level
purchasing and lifestyle characteristics. These line items are then correlated to the underlying
household characteristics of consumers in the trade area. Some line items may not be relevant or
available in your market. The score indicates the degree to which local consumers would
purchase an item if it were relevant and available. Often, similar brands or concepts use this
information to determine expansion potential.
Healthcare Reports
There are six healthcare reports available in SCOUT. These reports give insight into healthcare
demand by major diagnostic code, physician specialty, physician setting, DRG, and payment
source by current year or 5-year projections. The physician intelligence report also provides a
count of physicians in the study geography.
Profiles Report
Gives residential/workplace populations and percentage breakdowns of the 71 Mosaic segment
groups.
Green Awareness Report
Provides a household and workplace green awareness index score.
2651 SOLflh Drive FOrf WOrflh, IX 761,37 1 888 ZBLJXl(..)N Bu7%Aaon
Page 4 of 9
Count Base Daytime Population Report
The Daytime Population Report looks at the workforce in the study area and gives a count of the
workforce population by industry. It also allows you to see a count of businesses in the area by
two-digit SIC and workforce size.
Demographic Report
The Demographic Report is a good go-to resource as it includes almost all of our demographic
information in a single report. It can yield many different outputs as listed below.
Age by Sex* Income by Age Summary
Provides a breakdown of the population by Provides a breakdown of household
age and sex. Offers total population for demographics and income by age of head
several years and breaks this information of household for the 2000 and 2010 censuses,
down further by sex and age range. current year estimates, and 5-year
projections.
Basic Demographic Chart*
Provides a breakdown of population by Income Report*
general categories, including households by Provides a breakdown of population
income, household size, age, race and demographics and splits the households into
ethnicity percent change, educational groups by income for the 2000 and 2010
attainment percent change, marital status, censuses, current year estimates, and 5-year
and household and population percent projections.
change.
Mosaic Comparison Summary
Complete Demographic* Gives a population and percentage
Provides a breakdown of the population by breakdown of the 71 Mosaic segment
specific groups, for 2000 and 2010 census groups.
numbers, current year estimates, and 5-year
projections. These categories include: Mosaic Detail Charts
population demographics, population by Gives a demographic overview and a graph
race/ethnicity, population by age, median showing the breakdown of the 20 Mosaic
age, households by income, employment, groups within the specified geography. This
housing units, vehicles available, marital report also indicates which group is dominant
status, and educational attainment. and sorts each group by percentage.
Household Units Summary Population Comparison Report
Provides a breakdown of households within a Gives total population, female vs. male
specified geography. Information includes population, educational attainment, marital
total number of housing units, owner vs. status, race, and Hispanic ethnicity as
renter statistics, home value of owned percentages. These numbers are based on
homes, and monthly cash rent. 2000 and 2010 censuses, current year
estimates, and 5-year projections.
*These reports can be run as surnmary or comparison reports. The surnmary report allows you to see
results for multiple geographic regions cornbined, or a single drive firne or radius. The comparison report
allows you to compare up to 5 geographies side-by-side in the sarne output.
2651 SOLflh Drive FOrf WOrflh, IX 761,37 1 888 ZBI,JXI(..)N Bu7%Aaon
Page 5cf 9
Match
The Match module allows users to assess whether a retail cv restaurant brand is a good fit for a potential
site.The module uses Buxton's proprietary mobile device data tu compare visitors at the brand's current
locations to the potential customers in the proposed site's trade area. Understand how the customer
potential of site compares to brand's existing locations in terms of quantity, concentration, and
household mix. Furthermore, for each location your site is compared to, you will be able to understand
its performance "strength" in terms of customer volume. Actively pursue your targeted retailers and
make compelling case for their expansion to your community byproviding data-driven metrics around
thernostirnportantsuccessvahab|e-custorners.
Mobilytics
SC[}UT'sMobi|ytics module allows your users to select a place oran area, a date range, and daypart
to analyze by leveraging Buxton's proprietary consumer mobile device data. k4ubi|ytios uses household
level data appends to provide the most granular and detailed view of visitors possible. Understand who
visitors are, vvhens they come fnzrn' where they live and work, and trends in visitor volume. Identify the
consumer dynamics and trends for your key tourist attractions' shopping centers' areas of interest'
neighboring communities, and more.
User Access
Your users have access to all standard SCOUT reports, features, and the modules in your subscription.
Standard Support Package
Your subscription includes account set-up; l initial live user group training session (up to l hour), which
will be recorded and available throughout the duration of your Contract term; quarterly customer
support calls (up to l hour per quarter) to include items such as Q&A' additional training' and best
practices application training; access to our SCOUT Support Team during normal business hours (8a.rn.
to5p.rn. Central Time Monday through Friday except ho|idays); access to live chat; and access toour
knowledge base and training materials within SCOUT.
Technical Requirements
SCOUT can beaccessed at the following URL: .
SCOUT isaweb-based application accessible on any desktop, laptop, or mobile tablet device that has
an Internet connection. When operating the platform, Buxton's recommended hardware configuration
is4-core CPU and 8G8RAM (or higher). Modern-day laptops or desktops purchased within the last 3 to
5 years will perform without issue. The recommended browser for accessing SCOUT is the latest version
of Chrome.
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Page 6 of 9
Buxton Team
Support during your Buxton engagement will be provided by your Buxton sales representative and our
platform support team. A representative from our account management team may also be available
on a quarterly basis to answer additional questions.
Chris Briggs, Senior Vice President
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..................
In his role as senior vice president, Chris Briggs leads the company's public sector
division and all company sales teams. Since joining Buxton in 2003, Chris has held
� leadership positions in operations, product develo 7menf, marketing, and clienf
experience—including as a consultant to Buxton's retail and healthcare clients. He
has been a featured speaker at Dartmouth's Tuck School of Business and the Texas
A&M Mays School of Business.
Chris is actively involved in fhe business and educafuonal community. He has been
an adjunct insfrucfor at fhe TCU Neeley School of Business MBA program,
coordinated the Buxton Challenge at the Wharton Cusforner Analylics Initiative
and Texas A&M University, served or) the advisory board for the International
Cify/Counfy Managers Association, contributed to the Harvard Business Review,
and served or) the board of the Universify of North Texas College of Liberal Arts and
Social Sciences (CLASS). He received a bachelor's degree in geography from the
Universify of North Texas and confinued execufive education from Soufhern
Mefhodisf Universify. Chris has beer) recognized by the UNT College of Arts and
Sciences as an Outstanding AIurnnus.
Chris Gras la, Director of Sales
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In his role as [director of Sales in Buxton's public sector division, Chris assists
i communifies in F>lanning initiatives to form data-driven economic developmenf
strategies fhaf will increase qualify of life for fheir residents. He advises communifies
in Washingfon, Maine, Vermont, New Hampshire, New York, Massachusetts and
more.
Prior to his current role, Chris held a business developmenf posifion at Buxton. He
holds an undergraduate degree in Business Adminisfrafion from Texas Wesleyan
Universify.
Sean Davis, Platform Support Specialist
sdaviis onco.com
As a plaftorrn support specialisf at Buxton, Sean leads clienf user training and
provides ongoing support to Buxton's SCOUT users. He ensures that clients are
confident in using fhe fools fhey have purchased to maximize fhe value of fheir
re
r-
Buxton solufion.
Prior to joining Buxton's platform support team, Sear) was par[ of fhe project
management team. He holds a Bachelor of Science degree in economics from fhe
Universify of Texas at Arlingfon.
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Page 7cf 9
Cheyenne Robinson, Senior Account Executive
As a senior account executive for Buxton's community analytics pod, Cheyenne
manages c|ienfm|ohonshipsfhroughouf fheU.8.She provides ongoing supporland
sfnzhsgicrecornrnendohons for herc|ienbfhnoughouf fheireconornicdeve|oprnenf
growfh.
Prior foioining Buxton' Cheyenne held occounf rnonogernenf and refoi| indushy
ro|es.8he groduofed from Ty|erJuniorCo||egevvifh o degree in public re|ohons ond
odverlising and comp|efed conhnuing sfudies in public re|ohons of fhe Universih/of
Texas ofAushn.
Brian Demers, Senior Analyst
Briar) brings more f1han 13 years of GIS experience fo his role as a SeniorAnalysf and
occounf manager ofBuxton. During his fenureofBuxton' Briar) has ossisfeddozens
of cornrnunihes across fhe counfry vvifh refoi| recruifrnenf and econornic
development He has extensive experience working vvifhcommunihes differing in
size, demographics, and expendifure hobib. His duhes include hode area and
cusfomer profile analysis, refoi| mofching' reporlgenerohon' and ongoing occounf
monogemenfsupport.
Bhon received his Bachelor of Science degree from YVesMie|d 8fofe Universify in
geography and regional planning. He also holds o MosferofScience degree in
geognzphy/G|8 from Oklahoma 8fofe Universih/.
Diana Dirks, Senior Analyst
In Diana'o role as a Senior Analyst and occounf manager, she works vvifh
communihes fo help recruifrefoi| and encourage economic deve|opmenfgrovvth.
Since ioining Buxton in 2005 and again in 2010' Diana has held posihons in spoho|
analylics and accounf rnanagernenf.She began as a GIS infern and is now a senior
ono|ysf.
Prior fo ioining Buxton' Diana worked of fhe Fort Worth Hispanic Chamber of
Commerce as an executive assistant.She holds bachelor's degree in geography
from Texas A&M Universifyond received herG|8 Certificohon from fhe Universih/ of
NorthTexos.
265l SOuth P01k:ihs Drive FOrtVYDrth' TX76l37 1-888-28UXTCJN Bu��.t on
Page 8 of 9
Girdeir Form
Fee Schedule
Contract Start Date: December 31, 2020
Contract End Date: December 31, 2021
uantit ber of Years Fee Per Year
SCOUT Access (Market) 1 1 $15,000
Includes one (1) market(DMA)
Match (Market) 1 1 $6,000
Includes one (1) market(DMA)
Mobilytics 1 1 $10,000
Includes one (1) market(DMA)
Three (3) Users $0
Included with Your SCOUT subscription
Public Sector Standard Support Package $0
Included with your subscription
Total fee per year: $31,000
Total contract value: $31,000
The geography included in your subscription level: Seattle-Tacoma, Washington DMA
*If this order Form is executed and/or returined to Buxton Company lby Client after the Contract Start Date above,Buxton Company
imay adjust the Contract Start Date and Contract lEind Date,without Increasing the Total Fee,(based oin the date Buxton Company
activates the 1products and(provided that the total terim leingth does inot c1hainge. Fees shown above do inot Include any taxes that
imay apply.Any such taxes are the responsibility of Client.This is inot rain Invoice.
2651 SOLiffi Drive FOri WOrffi, IX 761,37 1 888 ZBI,.JXR..)N WWW.LD LJA 0 r)(.-0.(�.-0 rn B u I%,1111c t o n'
Page 9 of 9
Sign Here to Subscribe
Thank you again for the opportunity to present this Order Form. We look forward to working with you.
I hereby acknowledge I have read this Order Form and understand and agree to the terms and
conditions of Buxton's Terms of Service located at fbi.s.-.1-in.k., which shall be incorporated herein by
reference. We suggest you print and retain a copy of these Terms of Service for your records.
Please select your preferred method of payment. Port Angeles, Washington
El Credit Card
El Check
El Wire Accepted by Client
El ACH
If sending a check, please make it payable to Client Name Printed
Buxton any.
Address: 2651 South Polaris Drive, Fort Worth, TX Client Title
76137
If wiring, please follow the below instructions: Date of Client Acceptance
Bank Name: JPMorgan Chase For Buxton Company
Bank Address: JPMorgan Chase New York, NY 10017
Bank Routing Number: 021000021
Account Name: Buxton Company Primary Account Owner Name and Title
Account Number: 1886176625
IF ID: CHASUS33
Primary Account Owner Email Address
If A delivery, please follow the below instructions:
Bank Routing Number: 111000614 Invoice Recipient Name
Account Name: Buxton Company
Account Number: 1886176625 Invoice Recipient Email Address
Invoice Frequency: $25,000 will be invoiced and due
up front with the remaining $6,000 due on 1/11/2021. Invoice Recipient Phone Number
Payment Terms: Payment due in net 10 days upon
receipt of invoice. Service will commence once the Billing Company Name
initial $25,000 payment is received.
Billing Method: Email Billing Address
Tax ID: 75-2541014
Shipping Address
Inquiries: Please send all billing inquiries
to accountsreceivable@buxtonco.com or call us at Is PO Required? E] Yes [] No
(817) 332-3681.
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