HomeMy WebLinkAboutMinutes 12/01/2020 CITY COUNCIL MEETING
Port Angeles, Washington
December 1, 2020
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent, None
Staff Present: City, Manager West,Attorney floor, Clerk Martinez-Bailey,C. Delikat,K.Dubuc, B. Smith,
A. Brekke,']". Hunter, S. Carrizosa, and K. Hatton.
PenCorn /EOC WORK SESSION
City Manager Nathan West opened the work session and referred Council to the agenda packet for a list of questions
Council asked during the November 17 that were:addressed by staff. Council discussion followed,
ADJOURNMENT
Mayor Dexter adjourned the Special Meeting at 5:59 p.m.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:02 p.m,
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members French, Meyer, McCaughan, Schromen-
Wawrin and Suggs.
Members Absent: None
Staff present: City Manager West, Attorney Moor,Clerk Martinez-Bailey,C. Delikat,K. Dubuc,B. Smith,
A. Brekke, T. Hunter,S. Carrizosa,and K. Hatton.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
No public comment was received,
CONSENT AGENDA
It was moved by Meyer and seconded by French to approve the Consent Agenda to include:
1.City Council Minutes of November 4,2020 and November 17,2020/Approve
2. Expenditure Report: From November 14,2020 and November 20,2020 in the annount of$2,149,500.53 Approve
T.Cityworks Software License Agreement Contract Renewal/Approve and aiva,rd a one-year SofAvare License
Agreement with Azteca Systems, Inc, ofSandy, UT, in the amount of'$3 0,000, including applicable taxes and
authorize the City Manager to sign and make minor modijications to the agreement rf necessary
4. Landfill Sand Ballast Placement,CON 2020-41 /Accept the Lan4lillSand Ballast Placement, CON 2'020-41 as
complete and authorize stajj'to proceed with project closeout and release the retainage bond upon receipt of all
required clearances
Council discussion followed.
The Mayor asked if there was unanimous consensus,,hearing no opposition,the motion carried 7-0.
PORT ANGELES CITY COUNCIL MEETING—December 1,2020
ORDINANCES NOT REQUI[RING COUNCIL PUBLIC HEARINGS
1. 2020 Budget Amendment 63
Finance Director Sarnia Carrizosa presented the agenda item, and shared staff balanced the budget a final time,
which included movernent of unfinished capital projects to 202 1. She stated a detailed list could be found in the
packet for review along with the proposed ordinance.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,amending tile City's 2020 budget,
Continue the matter to the December 15 meeting.
2. Amended Ordinance Levying 2020 Property Tax for Collection in 2021
Director Carrizosa presented the agenda item and explained that during the processing of the levy all error in the
ordinance was discovered and correction of this error was necessary to process the City's property tax levy to
include al O"No increase as intended. The amended ordinance changed)the total levy amount described in section lof
the ordinance to$4,776,980.8 1,this change will enable the County to clearly interpret the City's intent. To ineet the
deadline,Director Carrizosa stated it was necessary to conduct a first reading, waive the second reading and adopt
the proposed ordinance.
Mayor Dexter conducted a first reading of the ordinance by title,entitled,
ORDINANCE NO.3668
AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance No. 3667 collection of regular ad
valorem property taxes for 20121.
It was moved by Schromen-Wawrin and seconded by McCaughan to:
Waive the second reading and adopt the ordinance as read.
After a roll call vote,the motion carried 6-1 with Meyer opposed.
CONTRACTS& PURCHASING CONTINUED
1. Laurel St. Substation LTC Replacement
Director of Public Works and Utilities Thomas Hunter noted the upgrades would come to Council in pans, due to the phasing of
the Projects and delays due to COVID, He provided background on,the bidding process. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Approve and award a contract with Reinhausen Manufacturing,Inc of Humboldt,Tennessee for the Laurel Street
Substation LTC replacement in an amount not to exceed,$173,978.82, including taxes,and authorize the City
Manager to execute a contract with Reinhausen Manufacturing Inc and to make minor modifications as necessary.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
2. Waste Connections Foster Garvey Engagement Agreement Increase
City Attorney William Bloor provided background on the agenda item and stated the City is being represented by
Steve DiJulio of Foster Garvey.Attorney Bloor stated Mr.DiJulio is familiar with the industry,practice and contracts.,
and contract proposed an agreement to increase the retainer amount. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by French to:
1)Authorize additional expenditures of$40,000,as provided in tile 4th Quarter Supplemental Budget Request, for
the defense of claims asserted against the City by Waste Connection-,and 2)Authorize and approve the City
Manager to amend tile engagement letter with Foster Garvey to a not-to-exceed amount of S64,900.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
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PORT ANGELES CITY COUNCIL MEETING—December 1,2020
PUBLIC HEARINGS
1. 2021 Budget
City Manager Nathan West and Director Carrizosa presented the item and stated the budget is balanced with no
changes to the proposed ordinance since the first reading. Council discussion followed.
The Mayor continued the public hearing.Hearing no comments, the Mayor closed the public hearing at 6:38 p.m.
ORDINANCE NO.3,669
AN ORDINANCE,of the City of Port Angeles, Washington,adopting the 2021 budget for the fiscal year ending
December 31.2021..
It was moved by Schromen-Wawrin and seconded by Carr to:
Adopt the ordinance as,read,.
After roll call vote,the motion carried 7-0.
2. Proposed Carryover of 2020 Water& Wastewater Utility Rates into 2,021-2022
Director Carrizosa provided background on the agenda item, spoke about the bond refunding process and
communicated the results of the refunding.Council discussion followed,
I'he Mayor continued the public hearing. Hearing no comments,the Mayor closed the public hearing at 6: 4 p.i,n
ORDINANCE NO.3670
AN ORDINANCE of the City of Port Angeles,Washington amending Section 025 of Chapter 13.44 of the Port
Angeles Municipal Code relating to water rates.
ORDINANCE NO.3671
AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13,65 of the Port Angeles Municipal
Code relating to wastewater service rates,
It was moved by French and seconded by Meyer to:
Adopt the ordinances as read.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
Mayor recessed the meeting for a break at 6:53 p.m.,The meeting reconvened at 6:57 p.m.
OTHER CONSIDERATIONS
I,. PenCom Westside Fire Station
Staff provided background on the project. Police Chief Brian Smith and PenCom Deputy Director Karl Hatton
provided additional information to Council relative to the proposed project. Council discussion followed.
It was moved Iby French and seconded by McCaughan,
Authorize the City Manager to engage the PenConi board in a conversation about participating in ajoint EOC/PenCom
facility with Clallarn County and the City of Port Angeles,
,r'he Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
It was moved by Meyer,and seconded by Suggs,to:
Direct staff to set up a meeting in the New Year between the City and County Commissioners to discuss the City-
owned property as a potential joint facility site.
After roll call vote,the motion failed 3-4 with Carr,Meyer,and Suggs in favor.
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PORT ANGELES CITY COUNCIL MEETING—December 1, 2020
It was moved by French and seconded by Schromen-Wawrin to:
Authorize the City Manager to move forward to negotiate a lease with the Port of Port Angeles for the County selected
property related to possibility of planning a joint public safety building to house E,OC, PenCom and Fire station
facilities.
After roll call vote,the motion carried 6-1 with Meyer opposed.
Mayor recessed the meeting for a break at 8:18 p.m. The meeting reconvened at 8:23 p.m.
2. Lodging Tax Advisory Committee Recommendation for 2021 Lodging Tax Fund Budget
Community and Economic Development Director Allyson Brek-k-e provided information and background on the
agenda item and shared the Committee's recommendation. She stated staff reviewed forms used to gauge interest
corresponding to the uncertainty of tourist-type of events during the COVID pandemic. Ms, T rekke stated the
Committee expressed an interest in shifting percentages between categories;those percentages were provided in the
Council packet,
It was moved by French and seconded by Meyer to:
Eliminate the minimum LTAX percentage amounts set by Council Resolution No. I 1-1 for Fiscal Year 2021 and
adopt the Committee's recommended allocation percentages for the 2021 Lodging Tax Fund budget.
The Mayor asked if there was unanimous consensus, hearing no opposition,the motion carried 7-0.
CONTRACTS& PURCHASING CONTINUED
3. Harbor Cleanup Process—Work CTrder No.4 to the Environmental Services Agreement
Manager West provided background on the agenda item and spoke about the next step design of an action clean up
plan. Attorney Floor reminded Council the cost would be paid by insurance funds. Council discussion followed.
It was moved by Schromen-WaNvri,n and seconded by McCaughan to
Approve Work Order No.4 expanding,the work and budget of the Environmental Services Agreement, authorize
payment of the City's share:of Work Order No.4,authorize the City Manager to execute documents necessary and
appropriate to implement Work Order No.4 and to make in inor modifications to those documents as necessary.
The Mayor asked if there was unanimous consensus,hearing no opposition,the motion carried 7-0.
CITY COUNCIL REPORTS
Council member Suggs spoke about a recent County Commissioner meeting.
Council member French spoke about the Homelessness Task Force meeting, fie was, helping to prepare for the
community awards,gathering, and stated inert bers were recently added to the Chamber Board.
Council member Schromen-Wawrin spoke about how people are navigating through and around Port Angeles,the
rise in COVID cases and the upcoming event through Association of Washington Cities.
Deputy Mayor Carr spoke about homelessness.
Council member McCaughan spoke about the efforts by Solid' aste Advisory Committee and community outreach
relative to recycling.
Council member Meyer spoke about modified holiday plans and the need to wear personal protective equipment
correctly.
Mayor Dexter spoke about the recent tree lighting event and an upcoming Council work session,
No other reports Nvere given.
INFORMATION
Manager West spoke about housing solutions and legislative priorities.
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PORT ANGELES CITY COUNCIL MEETING—December 1, 2020,
SECOND PUBLIC COMMENT
No public comment was received.
ADJOURNMENT
Mayor Dexter adjourned the tneeting,at 9:28,p.m.
Kate Dexter,Mayor Kari Marti nez-Bailey, City C
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