Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
CC Agenda Packet 09/20/2022
SEPTEMBER 20, 2022 City of Port Angeles Council Meeting Agenda This meeting will be conducted virtually. The City determined the meeting shall be held virtually when the September 20,2022 City Council agenda was created on September 15,2022.The City will hold virtual meetings when a meeting cannot be held with"reasonable safety"."Without reasonable safety" means that the COVID-19 risk is Moderate or High,per the dashboard located at https://www.clalliin.net/coronavirus at the time the meeting is advertised.Listening and webcast options will be available at www.c tyofpa.us The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order —Regular Meeting at 6:00 p.m. B. Roll Call,Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly and timely manner.Visit hops://www.ci(yofh us Live Vlrt:u l Meeting to learn how to participate during public comment and or watch the meeting live.Written public comments can be submitted to ratxnc I a>,cit ofp�.. s,comments will not be read aloud. To provide pre-recorded messages to the City Council by phone,please call 360-417-4504.Messages received will be made a part of the final record. Comments should be received by 2:00 p.m.Tuesday, September 20,2022. For audio only please call: 1-844-992-4726 Use access code:2552 686 4300 Once connected,press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the September 20,2022 meeting only. If you are joining in through the Webex link: httl s_//cr y_cl pa wcE�cx coy /cr l a/o�,sta:�,e/ .1�11�1Nl C 1D eec3602b 188fQdb35d0tdfd3e3c451b8e and wish to make a comment or public testimony,please use the"raise your hand"feature in Webex.You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under"Public Comment." During the "Public Comment"portion of the meeting,individuals may speak to agenda items,except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment.However,the business of the City must proceed in an orderly,timely manner.At any time,the presiding officer,in the presiding officer's sole discretion,may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive,Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three(3)minutes or less,depending on the number of people wishing to speak.If more than 20 people are signed up to speak each speaker may be allocated two(2)minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first,with preference given to those who wish to speak to an item on the meeting's agenda.If time remains,the presiding officer will call other individuals wishing to speak,generally in the order in which they have signed in.If time is available,the presiding officer may call for additional unsigned speakers. September 20,2022 Port Angeles City Council Meeting Page 1 Persons speaking shall state their name,whether they reside within the City limits,whether they have any other pertinent connection to the City,and whether they are appearing as the representative of an organization.Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. Expenditure Report:From August 27, 2022 and September 9, 2022 in the amount of$1,706,727.62/Approve ..........E-1 2. Bonneville Power Administration Energy Conservation Agreement Amendment No.2/Approve...............................E-19 F. Public Hearings 16:30 p.m. or Soon Thereafter ..................................................................................................None G. Ordinances Not Requiring Council Public Hearings 1. Religious Organizations Sheltering People Experiencing Homelessness/Review Alternatives.....................................G-1 H. Resolutions Not Requiring Council Public Hearings.......................................................................................None L Other Considerations 1. Peninsula Trails Coalition—RAISE Grant/Presentation ..............................................................................................I-1 2. City Council Virtual vs.Hybrid Meetings/Council Discussion.....................................................................................I-7 3. Joint Public Safety Facility Project Management Agreement/Approve ........................................................................I-8 J. Contracts & Purchasing ..............................................................................................................................................None K Council Reports L. Information City Manager Reports: 1. Stage II Water Shortage Declaration ..............................................................................................................................L-1 2. Monthly Update on Past Due Utility Accounts...............................................................................................................L-2 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens.Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. September 20,2022 Port Angeles City Council Meeting Page 2 MEMO Finance Department Sarina Carrizosa Finance Director Trina McKee Senior Accountant MarySue French Senior Accountant Melody Schneider Management Accountant Micah Rose Financial Analyst Jane Perkins Payroll Specialist Jason Jones Accountant Julie Powell Accounting Technician Luke Anderson Accounting Technician Nicole Blank Administrative Analyst Kathyellen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist PORT NGELES WASH I N G T O N, U.S.A. September 20, 2022 We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of $1,706,727.62 this 20th day of September, 2022. Mayor City Manager "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 1,586.31 MADRONA LAW GROUP, PLLC CONSULTING SERVICES 001-1210-513.41-50 5,917.00 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-1210-513.31-01 48.62 City Manager Division Total: $7,551.93 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 79.00 City Clerk Division Total: $79.00 City Manager Department Total: $7,630.93 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,272.58 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,574.86 Customer Service Division Total: $4,847.44 Finance Department Total: $4,847.44 CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 79,228.51 OFFICE Jail Contributions Division Total: $79,228.51 THOMSON REUTERS-WEST WA PR V17 18 PP-WEST 001-3030-515.31-01 32.56 City Attorney Division Total: $32.56 City Attorney Department Total: $79,261.07 PORT ANGELES CHAMBER OF CONSULTING SERVICES 001-4050-558.41-50 45.00 COMM Building Division Total: $45.00 PROTHMAN CONSULTING SERVICES 001-4060-558.41-50 6,628.05 CONSULTING SERVICES 001-4060-558.41-50 6,882.98 Planning Division Total: $13,511.03 CLALLAM CNTY ECONOMIC DEV DATA PROC SERV&SOFTWARE 001-4071-558.41-50 5,000.00 CNCL Economic Development Division Total: $5,000.00 Community Development Department Total: $18,556.03 GALLS CLOTHING &APPAREL 001-5010-521.31-11 293.76 Police Administration Division Total: $293.76 CELLEBRITE USA, INC COMPUTERS,DP&WORD PROC. 001-5021-521.49-01 5,309.44 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 26.44 SHIPPING AND HANDLING 001-5021-521.42-10 15.50 MISC TRAVEL E SMITH-SEARCH WARRANT#2 001-5021-521.43-10 119.55 MALONE-INTERNAL INVESTIGA 001-5021-521.43-10 105.45 R CAMERON-SEARCH WARRANT 001-5021-521.43-10 59.25 RAMSEY TRANSCIPTION SERVICES MISC PROFESSIONAL SERVICE 001-5021-521.41-50 75.00 Page 1 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 1 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount TEL-SOUND SOUND SYSTEMS&ACCESSORY 001-5021-521.31-01 9,462.56 Investigation Division Total: $15,173.19 BEST FRIEND NUTRITION FEED,BEDDING,VIT-ANIMALS 001-5022-521.49-80 53.35 CRIMINAL JUSTINCE TRAINING HUMAN SERVICES 001-5022-521.43-10 4,431.00 COMM GALLS CLOTHING &APPAREL 001-5022-521.31-11 705.02 JB POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 001-5022-521.41-50 425.00 KITSAP COUNTY SHERIFF'S HUMAN SERVICES 001-5022-521.43-10 131.22 OFFICE LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 44.98 SHIPPING AND HANDLING 001-5022-521.42-10 13.30 SHIPPING AND HANDLING 001-5022-521.42-10 44.46 SHIPPING AND HANDLING 001-5022-521.42-10 44.46 MISC EMPLOYEE EXPENSE FUEL REIMBURSEMENT KEVIN 001-5022-521.43-10 50.00 REIMBURSEMENT MISC TRAVEL K MILLER-NAIL HITS K9 SEM 001-5022-521.49-80 90.84 OLYMPIC PENINSULA COMMUNITY MISC PROFESSIONAL SERVICE 001-5022-521.41-50 21,585.00 CLINIC OLYMPIC PRINTERS INC PAPER(OFFICE,PRINT SHOP) 001-5022-521.31-01 326.40 QUALITY TINTING &GLASS DESIGN MISCELLANEOUS SERVICES 001-5022-521.49-90 292.95 SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 001-5022-521.31-11 1,164.16 JANITORIAL SUPPLIES 001-5022-521.31-01 95.50 SYMBOLARTS, LLC POLICE EQUIPMENT& SUPPLY 001-5022-521.31-11 272.02 TEL-SOUND SOUND SYSTEMS&ACCESSORY 001-5022-521.31-01 9,462.56 WILDER TOYOTA INC EXTERNAL LABOR SERVICES 001-5022-521.49-90 272.00 EXTERNAL LABOR SERVICES 001-5022-521.49-90 413.44 Patrol Division Total: $39,917.66 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 7.72 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 13.70 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 54.79 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 331.98 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 5.18 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 001-5029-521.31-01 10.85 WAPRO HUMAN SERVICES 001-5029-521.43-10 225.00 Records Division Total: $649.22 Police Department Total: $56,033.83 Page 2 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 2 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount ANGELES MILLWORK& LUMBER SUPPLIES 001-6020-522.45-20 16.81 CALLS CLOTHING &APPAREL 001-6020-522.31-11 49.54 NATIONAL HOSE TESTING HOSES,ALL KINDS 001-6020-522.41-50 5,227.03 SPECIALTIES NORTHWEST SAFETY CLEAN CLOTHING &APPAREL 001-6020-522.31-11 97.97 OLYMPIC PARTY &CUSTODIAL AUTO &TRUCK MAINT. ITEMS 001-6020-522.31-01 286.25 SUPPLIES PUBLIC SAFETY TESTING INC HEALTH RELATED SERVICES 001-6020-522.41-50 440.00 SEAWESTERN INC AUTO SHOP EQUIPMENT& SUP 001-6020-522.35-01 293.76 SWAIN'S GENERAL STORE INC SUPPLIES 001-6020-522.31-01 32.99 Fire Suppression Division Total: $6,444.35 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 371.00 FERRELLGAS INC AUTO&TRUCK ACCESSORIES 001-6050-522.47-10 819.48 INTERMOUNTAIN LOCK& PRIVACY LEVAR ANGLED LOCK 001-6050-522.31-20 164.66 SECURITY SPLY OLYMPIC PARTY &CUSTODIAL SUPPLIES 001-6050-522.31-01 477.22 SUPPLIES SUPPLIES 001-6050-522.31-01 205.33 Facilities Maintenance Division Total: $2,037.69 Fire Department Total: $8,482.04 AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 49.50 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 4.67 SUPPLIES 001-7010-532.31-01 (4.67) OLYMPIC STATIONERS INC SUPPLIES 001-7010-532.31-01 45.04 Public Works Admin. Division Total: $94.54 Public Works&Utilities Department Total: $94.54 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-40 10.86 SUPPLIES 001-8080-576.31-40 10.86 SUPPLIES 001-8080-576.31-40 3,478.24 ANGELES MILLWORK& LUMBER SUPPLIES 001-8080-576.31-40 37.21 SUPPLIES 001-8080-576.31-20 397.57 SUPPLIES 001-8080-576.31-20 73.70 SUPPLIES 001-8080-576.31-20 58.73 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 166.36 SUPPLIES 001-8080-576.31-20 84.34 SUPPLIES 001-8080-576.31-20 53.63 FIRE CHIEF EQUIPMENT CO, INC SUPPLIES 001-8080-576.48-10 179.52 Page 3 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 3 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount GOODMAN SANITATION SUPPLIES 001-8080-576.45-30 106.61 SUPPLIES 001-8080-576.45-30 106.61 SUPPLIES 001-8080-576.45-30 319.82 HEARTLINE SUPPLIES 001-8080-576.31-40 248.06 SUPPLIES 001-8080-576.31-40 82.69 INTERMOUNTAIN LOOK& SUPPLIES 001-8080-576.31-01 20.20 SECURITY SPLY NORTHWEST RECYCLING SUPPLIES 001-8080-576.45-30 81.60 PORT ANGELES POWER SUPPLIES 001-8080-576.31-01 67.88 EQUIPMENT SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-01 152.21 SUPPLIES 001-8080-576.31-20 151.17 SUPPLIES 001-8080-576.31-01 83.18 SUPPLIES 001-8080-576.31-01 178.32 SUPPLIES 001-8080-576.31-20 12.83 SUPPLIES 001-8080-576.31-20 10.81 THURMAN SUPPLY SUPPLIES 001-8080-576.31-01 19.19 SUPPLIES 001-8080-576.31-20 9.38 SUPPLIES 001-8080-576.31-20 24.72 SUPPLIES 001-8080-576.31-01 23.04 Parks Facilities Division Total: $6,249.34 Parks &Recreation Department Total: $6,249.34 ANGELES MILLWORK& LUMBER SUPPLIES 001-8131-518.31-20 23.30 SUPPLIES 001-8131-518.31-20 25.62 SUPPLIES 001-8131-518.31-20 45.06 SUPPLIES 001-8131-518.31-20 71.55 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 199.17 SUPPLIES 001-8131-518.31-20 261.42 SUPPLIES 001-8131-518.31-20 (211.86) SUPPLIES 001-8131-518.31-20 816.00 SUPPLIES 001-8131-518.31-20 163.20 PETROCARD, INC SUPPLIES 001-8131-518.31-20 217.06 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 52.92 SUPPLIES 001-8131-518.31-20 39.18 WALTER E NELSON CO SUPPLIES 001-8131-518.31-01 83.17 Page 4 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 4 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount Central Svcs Facilities Division Total: $1,785.79 Facilities Maintenance Department Total: $1,785.79 General Fund Fund Total: $182,941.01 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 135.29 ALPINE PRODUCTS, INC SALE SURPLUS/OBSOLETE 102-7230-542.35-01 535.77 AMAZON CAPITAL SERVICES RENTAL/LEASE EQUIPMENT 102-7230-542.35-01 2,392.51 ANGELES CONCRETE PRODUCTS BUILDER'S SUPPLIES 102-7230-542.31-20 326.89 BUILDER'S SUPPLIES 102-7230-542.31-20 469.70 BUILDER'S SUPPLIES 102-7230-542.31-20 321.73 BAXTER AUTO PARTS#15 AUTO SHOP EQUIPMENT& SUP 102-7230-542.31-01 85.50 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 155.33 CLOTHING &APPAREL 102-7230-542.31-01 95.52 FIRST AID &SAFETY EQUIP. 102-7230-542.31-01 313.75 FIRST AID &SAFETY EQUIP. 102-7230-542.31-01 136.16 GRAPHIC PRODUCTS OFFICE SUPPLIES, GENERAL 102-7230-542.31-25 1,062.38 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 848.58 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,414.61 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 20.52 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 14.06 MISC PROFESSIONAL SERVICE 102-7230-542.47-10 21.69 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,336.35 Street Division Total: $11,686.34 Public Works-Street Department Total: $11,686.34 Street Fund Total: $11,686.34 CAPTAIN T'S CLOTHING &APPAREL 107-5160-528.20-80 97.31 CENTURYLINK 08-06 A/C 300539444 107-5160-528.42-11 64.44 ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 779.10 JB POLYGRAPH SERVICES SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 425.00 OLYMPIC PRINTERS INC PAPER(OFFICE,PRINT SHOP) 107-5160-528.41-15 422.14 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 73.43 OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 120.96 RQI PARTNERS, LLC SECURITY,FIRE,SAFETY SERV 107-5160-528.43-10 12,690.00 Pencom Division Total: $14,672.38 Pencom Department Total: $14,672.38 Pencom Fund Total: $14,672.38 Page 5 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 5 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount FAIRCHILD FLOORS VENETIAN BLINDS ETC 310-5950-594.65-10 277.66 Homeland Security Division Total: $277.66 Public Safety Projects Department Total: $277.66 Capital Improvement Fund Total: $277.66 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 105.46 FINAL BILL REFUND 401-0000-122.10-99 111.44 FINAL BILL REFUND 401-0000-122.10-99 187.78 FINAL BILL REFUND 401-0000-122.10-99 191.32 FINAL BILL REFUND 401-0000-122.10-99 219.96 FINAL BILL REFUND 401-0000-122.10-99 494.22 BUDGET CREDIT REFUND 401-0000-122.10-99 831.17 FINAL BILL REFUND 401-0000-122.10-99 21.45 FINAL BILL REFUND 401-0000-122.10-99 75.65 FINAL BILL REFUND 401-0000-122.10-99 163.45 FINAL BILL REFUND 401-0000-122.10-99 164.08 OVERPAYMENT-1238 W 12TH 401-0000-122.10-99 344.69 OVERPAYMENT-1934 W 8TH ST 401-0000-122.10-99 192.21 OVERPAYMENT-2140 W 7TH ST 401-0000-122.10-99 230.12 OVERPAYMENT-3625 PAGE ST 401-0000-122.10-99 63.98 OVERPAYMENT-723 CAROLINE 401-0000-122.10-99 57.29 Division Total: $3,454.27 Department Total: $3,454.27 NORTHWEST PUBLIC POWER MEMBERSHIPS 401-7111-533.43-10 1,720.00 ASSN Engineering-Electric Division Total: $1,720.00 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 331.56 Power Systems Division Total: $331.56 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 318.56 BUCK'S NORTHWEST ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,264.00 LANDSCAPING, LLC MISC TRAVEL ROBINSON-NWPPA FOREMAN LE 401-7180-533.43-10 468.40 RAYMOND-SUBSTATION TRAINI 401-7180-533.43-10 516.70 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-15 105.86 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 401-7180-582.72-10 350,000.00 FINANCIAL SERVICES 401-7180-592.83-10 17,500.00 Page 6 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 6 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 401-7180-533.49-90 17.09 CTR Electric Operations Division Total: $372,190.61 Public Works-Electric Department Total: $374,242.17 Electric Utility Fund Total: $377,696.44 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 4,349.28 PIPE FITTINGS 402-0000-141.40-00 2,458.44 Division Total: $6,807.72 Department Total: $6,807.72 A&A ROCK, INC. ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 4,082.27 ANGELES MILLWORK& LUMBER PAINTS,COATING S,WALLPAPER 402-7380-534.31-20 243.14 PAINTS,COATI NGS,WALLPAPER 402-7380-534.31-20 94.02 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 1,276.00 FASTENAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 402-7380-534.31-01 234.77 CLOTHING &APPAREL 402-7380-534.31-01 18.26 WATER SEWAGE TREATMENT EQ 402-7380-534.31-20 42.60 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 123.71 MISC EMPLOYEE EXPENSE EDGINGTON-MEAL REIMBURSEM 402-7380-534.31-01 111.00 REIMBURSEMENT HECKENLAIBLE-MEAL REIMBUR 402-7380-534.31-01 37.00 LEONARD-MEAL REIMBURSEMEN 402-7380-534.31-01 37.00 ROENING-MEAL REIMBURSEMEN 402-7380-534.31-01 37.00 MISC TRAVEL BAACK-WATER INFRASTRUCTUR 402-7380-534.43-10 246.75 NAPA AUTO PARTS BELTS AND BELTING 402-7380-534.31-20 104.73 NORTH COAST ELECTRIC SALE SURPLUS/OBSOLETE 402-7380-534.31-20 103.55 COMPANY OLYMPIC REGION CLEAN AIR ENVIRONMENTAL&ECOLOGICAL 402-7380-534.49-90 286.00 AGCY ENVIRONMENTAL&ECOLOGICAL 402-7380-534.49-90 286.00 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP &SUPPLY 402-7380-534.31-20 108.83 PORT ANGELES POWER FIRST AID &SAFETY EQUIP. 402-7380-534.31-01 97.73 EQUIPMENT EQUIP MAINT& REPAIR SERV 402-7380-534.31-20 59.68 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 50.31 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 64.30 RH2 ENGINEERING ENGINEERING SERVICES 402-7380-534.41-50 2,858.18 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 Page 7 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 7 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC BRUSHES (NOT CLASSIFIED) 402-7380-534.31-20 32.48 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 27.13 POISONS:AGRICUL& INDUSTR 402-7380-534.31-01 162.81 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 83.87 PIPE AND TUBING 402-7380-534.31-20 108.93 USA BLUEBOOK HOSP SURD ACCES &SUNDRIS 402-7380-534.31-01 184.92 WATER SEWAGE TREATMENT EQ 402-7380-534.31-01 784.92 WATER SEWAGE TREATMENT EQ 402-7380-534.35-01 188.44 UTILITIES UNDERGROUND LOG MISCELLANEOUS SERVICES 402-7380-534.49-90 17.10 CTR Water Division Total: $12,671.43 DM DISPOSAL CO. BUILDING MAINT&REPAIR SER 402-7382-534.41-50 48.76 HD SUPPLY PAPER& PLASTIC-DISPOSABL 402-7382-534.31-20 120.78 JACOBS ENGINEERING GROUP CONSULTING SERVICES 402-7382-534.41-50 17,461.24 OLYMPIC REGION CLEAN AIR ENVIRONMENTAL&ECOLOGICAL 402-7382-534.49-90 714.00 AGCY ENVIRONMENTAL&ECOLOGICAL 402-7382-534.49-90 714.00 PROFESSIONAL CABLE, LLC ELECTRONIC COMPONENTS 402-7382-534.31-20 1,283.84 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 50.31 Industrial Water Treatmnt Division Total: $20,392.93 Public Works-Water Department Total: $33,064.36 Water Utility Fund Total: $39,872.08 NCL NORTH CENTRAL CHEMICAL LAB EQUIP &SUPP 403-0000-237.00-00 (60.59) LABORATORIES Division Total: ($60.59) Department Total: ($60.59) ANGELES MILLWORK& LUMBER HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 73.54 BAXTER AUTO PARTS#15 AUTO SHOP EQUIPMENT& SUP 403-7480-535.31-01 8.48 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 150.38 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 403-7480-535.31-01 257.58 CLOTHING &APPAREL 403-7480-535.31-01 517.17 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 34.95 FASTENERS, FASTENING DEVS 403-7480-535.31-20 42.15 FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 24.39 Shipping Charges 403-7480-535.42-10 26.18 Shipping Charges 403-7480-535.42-10 11.73 Page 8 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 8 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount FEDERAL EXPRESS CORP Shipping Charges 403-7480-535.42-10 16.49 GOBLE SAMPSON ASSOCIATES WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 330.36 HEARTLINE AUTO &TRUCK MAINT. ITEMS 403-7480-535.31-20 430.74 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 403-7480-535.41-50 6,726.72 M & P GARAGE DOORS BUILDING MAINT&REPAIR SER 403-7480-535.31-20 1,320.66 NAPA AUTO PARTS AUTO SHOP EQUIPMENT& SUP 403-7480-535.31-01 21.09 NCL NORTH CENTRAL CHEMICAL LAB EQUIP &SUPP 403-7480-535.31-01 749.12 LABORATORIES OLYMPIC PARTY &CUSTODIAL PAPER& PLASTIC-DISPOSABL 403-7480-535.31-01 46.08 SUPPLIES OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 59.30 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 238.56 SIEMENS INDUSTRY-ENERGY/ WATER SEWAGE TREATMENT EQ 403-7480-535.45-30 727.87 AUTOMATION SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 97.59 JANITORIAL SUPPLIES 403-7480-535.31-01 60.01 PAINTS,COATI NGS,WALLPAPER 403-7480-535.31-01 157.58 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 74.80 THURMAN SUPPLY PAINTS,COATING S,WALLPAPER 403-7480-535.31-01 18.79 UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 403-7480-535.49-90 17.09 CTR Wastewater Division Total: $12,239.40 Public Works-WW/Stormwtr Department Total: $12,239.40 Wastewater Utility Fund Total: $12,178.81 AMAZON CAPITAL SERVICES AUTO&TRUCK ACCESSORIES 404-7538-537.31-01 42.85 SHIPPING AND HANDLING 404-7538-537.31-01 12.37 ELECTRICAL EQUIP &SUPPLY 404-7538-537.31-01 32.62 FASTENAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 404-7538-537.31-01 126.02 FOSTER GARVEY PC MISC PROFESSIONAL SERVICE 404-7538-537.41-50 59.50 HI-TECH ELECTRONICS INC SECURITY,FIRE,SAFETY SERV 404-7538-537.48-10 57.12 LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 404-7538-537.35-01 188.58 EXTERNAL LABOR SERVICES 404-7538-537.35-01 146.87 PACIFIC OFFICE EQUIPMENT INC PAPER(OFFICE,PRINT SHOP) 404-7538-537.31-01 648.45 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP &SUPPLY 404-7538-537.31-20 60.40 PUD#1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 75.39 SELLETON.COM EQUIP MAINT& REPAIR SERV 404-7538-537.35-01 435.81 Page 9 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 9 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount SOLID WASTE ASSN OF NORTH MEMBERSHIPS 404-7538-537.49-01 45.00 AMERICA SWAIN'S GENERAL STORE INC RADIO OOM &TELE TEST EQP 404-7538-537.31-01 257.38 POISONS:AGRICUL& INDUSTR 404-7538-537.31-01 35.37 POISONS:AGRICUL& INDUSTR 404-7538-537.31-01 48.83 THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-51 345.00 WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 404-7538-537.31-20 60.00 ECOLOGY WALTER E NELSON CO JANITORIAL SUPPLIES 404-7538-537.31-01 69.04 PAPER& PLASTIC-DISPOSABL 404-7538-537.31-01 63.08 SW-Transfer Station Division Total: $2,809.68 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 135.32 ANGELES MILLWORK& LUMBER JANITORIAL SUPPLIES 404-7580-537.31-01 43.97 FASTENAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 404-7580-537.31-01 18.51 MISC EMPLOYEE EXPENSE COOK-MEAL REIMBURSEMENT-7 404-7580-537.31-01 37.00 REIMBURSEMENT CRENSHAW-MEAL REIMBURSEME 404-7580-537.31-01 37.00 CRENSHAW-MEAL REIMBURSEME 404-7580-537.31-01 37.00 DICKINSON-MEAL REIMBURSEM 404-7580-537.31-01 37.00 DICKINSON-MEAL REIMBURSEM 404-7580-537.31-01 37.00 FROJEN-MEAL REIMBURSEMENT 404-7580-537.31-01 18.50 FROJEN-MEAL REIMBURSEMENT 404-7580-537.31-01 18.50 HENKE-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 HENKE-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 OWENS-MEAL REIMBURSEMENT- 404-7580-537.31-01 37.00 SAGE-MEAL REIMBURSEMENT-7 404-7580-537.31-01 18.50 SEIGLER-MEAL REIMBURSEMEN 404-7580-537.31-01 37.00 SHOWERS-MEAL REIMBURSEMEN 404-7580-537.31-01 37.00 STRAIT-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 WRIGHT-MEAL REIMBURSEMENT 404-7580-537.31-01 37.00 WURZ-MEAL REIMBURSEMENT-8 404-7580-537.31-01 37.00 SAGE-CDL RENEWAL REIMBURS 404-7580-537.49-90 136.00 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 404-7580-537.41-15 113.15 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 5.33 SOLID WASTE ASSN OF NORTH MEMBERSHIPS 404-7580-537.49-01 200.00 AMERICA SOLID WASTE SYSTEMS, INC RENTAL/LEASE EQUIPMENT 404-7580-537.45-30 11,411.49 Page 10 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 10 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 404-7580-537.31-01 31.79 FIRST AID &SAFETY EQUIP. 404-7580-537.31-01 50.77 AUTO SHOP EQUIPMENT&SUP 404-7580-537.31-01 21.49 Solid Waste-Collections Division Total: $12,704.32 CENTER ELECTRIC, INC EQUIP MAINT& REPAIR SERV 404-7585-537.48-10 4,346.57 PACIFIC OFFICE EQUIPMENT INC ELECTRONIC COMPONENTS 404-7585-537.31-01 512.14 REINER PUMP SYSTEMS EQUIP MAINT& REPAIR SERV 404-7585-537.48-10 2,636.40 SHIPPING AND HANDLING 404-7585-537.48-10 160.50 Solid Waste-Landfill Division Total: $7,655.61 Public Works-Solid Waste Department Total: $23,169.61 Solid Waste Utility Fund Total: $23,169.61 AMAZON CAPITAL SERVICES SALE SURPLUS/OBSOLETE 406-7412-538.35-01 562.50 ANGELES MILLWORK& LUMBER LUMBER& RELATED PRODUCTS 406-7412-538.44-10 63.88 FASTENAL INDUSTRIAL FIRST AID &SAFETY EQUIP. 406-7412-538.31-01 199.88 CLOTHING &APPAREL 406-7412-538.31-01 121.12 PAINTS,COATI NGS,WALLPAPER 406-7412-538.31-01 36.79 FIRST AID &SAFETY EQUIP. 406-7412-538.31-01 53.09 PAPER& PLASTIC-DISPOSABL 406-7412-538.31-01 54.53 HARTNAGEL BUILDING SUPPLY INC AUTO &TRUCK MAINT. ITEMS 406-7412-538.35-01 1,124.01 MISC TRAVEL MCINTYRE-WATER INFRASTRUC 406-7412-538.43-10 240.50 SWAIN'S GENERAL STORE INC CLOTHING &APPAREL 406-7412-538.31-01 92.34 UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 406-7412-538.49-90 17.09 CTR Stormwater Division Total: $2,565.73 Public Works-WW/Stormwtr Department Total: $2,565.73 Stormwater Utility Fund Total: $2,565.73 A/R MISCELLANEOUS REFUNDS CLAIM #741-K200ZBE 409-0000-213.10-90 348.62 CLAIM# 127418097291 409-0000-213.10-90 78.75 CLAIM#204718095771 409-0000-213.10-90 107.24 CLAIM#204718095831 409-0000-213.10-90 92.00 Division Total: $626.61 Department Total: $626.61 A/R MISCELLANEOUS REFUNDS Refund 409-6025-526.57-77 4.45 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 2,092.10 Page 11 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 11 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-13 550.00 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 25.95 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 238.17 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 619.81 SWAIN'S GENERAL STORE INC SUPPLIES 409-6025-526.31-01 32.61 SYSTEMS DESIGN WEST, LLC HUMAN SERVICES 409-6025-526.41-50 2,254.20 WORLDWIDE HEALTH ALLIANCES, MEMBERSHIPS 409-6025-526.44-10 600.00 INC Medic I Division Total: $7,557.29 Fire Department Total: $7,557.29 Medic I Utility Fund Total: $8,183.90 PKG LAW, PS MISC PROFESSIONAL SERVICE 413-7481-535.41-50 2,429.61 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 9,692.50 Wastewater Remediation Division Total: $12,122.11 Public Works-WW/Stormwtr Department Total: $12,122.11 Harbor Clean Up Fund Total: $12,122.11 AIR FLO HEATING COMPANY INC CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 2,500.00 ALL WEATHER HEATING AND CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 COOLING CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 1,600.00 DAVE'S HEATING &COOLING SVC CITY REBATE-DUCTLESS HEAP 421-7121-533.49-86 1,850.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 CITY REBATE-DUCTLESS HEAT 421-7121-533.49-86 800.00 GLASS SERVICES CO INC CITY REBATE-WINDOW REPLAC 421-7121-533.49-86 900.00 HARBOR FREIGHT TOOLS CITY REBATE-LIGHTING RETR 421-7121-533.49-86 1,168.00 MISC CITY CONSERVATION CITY REBATE-HEAT PUMP H2O 421-7121-533.49-86 600.00 REBATES Conservation Division Total: $13,418.00 Public Works-Electric Department Total: $13,418.00 Conservation Fund Total: $13,418.00 AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 116.95 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 15,682.04 PRODUCTS, INC BAXTER AUTO PARTS#15 AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 144.08 Page 12 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 12 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount FASTENAL INDUSTRIAL AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 79.36 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 368.29 FIRE CHIEF EQUIPMENT CO, INC AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 326.40 KAMAN INDUSTRIAL POWER TRANSMISSION EQUIPM 501-0000-141.40-00 353.56 TECHNOLOGIES AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 89.95 MCMASTER-CARR SUPPLY CO AUTO&TRUCK ACCESSORIES 501-0000-141.40-00 143.42 NAPA AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 212.14 BELTS AND BELTING 501-0000-141.40-00 86.65 AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 47.01 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 232.21 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 123.86 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 (5.31) AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 53.09 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 59.93 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 29.90 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 53.09 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 391.79 NEW PIG CORPORATION JANITORIAL SUPPLIES 501-0000-141.40-00 239.34 JANITORIAL SUPPLIES 501-0000-141.40-00 905.75 O'REILLY AUTO PARTS HOSES,ALL KINDS 501-0000-141.40-00 277.58 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 38.19 PAPS-KENWORTH NORTHWEST, AUTO &TRUCK ACCESSORIES 501-0000-141.40-00 125.10 INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 1,309.93 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 112.34 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 285.08 PRICE FORD LINCOLN AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 201.21 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 24.46 SOLID WASTE SYSTEMS, INC AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 3,347.06 AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 9,652.92 TACOMA SCREW PRODUCTS INC AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 92.95 THURMAN SUPPLY AUTO&TRUCK MAINT. ITEMS 501-0000-141.40-00 72.27 WESTERN EQUIPMENT DISTRIB AUTO &TRUCK MAINT. ITEMS 501-0000-141.40-00 423.98 INC Division Total: $35,696.57 Department Total: $35,696.57 Page 13 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 13 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 162.63 AMAZON CAPITAL SERVICES AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 98.84 ANGELES COLLISION REPAIR AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 126.41 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 20.28 BICKFORD FORD INC. AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 129.98 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 176.78 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 119.68 BRAUN NORTHWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 406.37 CINTAS CORPORATION NO. 2 FIRST AID &SAFETY EQUIP. 501-7630-548.31-01 206.38 COPY CAT GRAPHICS& SIGNS AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 999.12 AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 352.95 DAREN'S POINT S AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 105.44 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44 DWAYNE LANE'S FLEET HQ POLICE EQUIPMENT& SUPPLY 501-7630-594.64-10 32,326.07 POLICE EQUIPMENT& SUPPLY 501-7630-594.64-10 32,326.07 POLICE EQUIPMENT& SUPPLY 501-7630-594.64-10 32,326.07 ECOLUBE RECOVERY, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 117.50 FREIGHTLINER NORTHWEST AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 340.00 GROENVELD LUBRICATION AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,232.52 SOLUTIONS HERMANN BROS LOGGING & AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 762.30 CONST LES SCHWAB TIRE CENTER AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 1,407.98 EXTERNAL LABOR SERVICES 501-7630-548.34-02 174.00 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 17.19 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,931.08 EXTERNAL LABOR SERVICES 501-7630-548.34-02 150.77 EXTERNAL LABOR SERVICES 501-7630-548.34-02 195.75 EXTERNAL LABOR SERVICES 501-7630-548.34-02 (217.60) EXTERNAL LABOR SERVICES 501-7630-548.34-02 217.60 EXTERNAL LABOR SERVICES 501-7630-548.34-02 217.60 MATT'S TOOLS USA, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.35-01 522.22 AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 87.04 AUTO &TRUCK MAINT. ITEMS 501-7630-548.35-01 25.21 Page 14 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 14 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount MATT'S TOOLS USA, LLC AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 663.67 AUTO &TRUCK MAINT. ITEMS 501-7630-594.64-10 663.67 N O MACHINERY CO AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 950.82 NAPA AUTO PARTS BELTS AND BELTING 501-7630-548.31-01 65.76 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 44.60 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 47.86 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 465.20 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 166.81 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 168.52 AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 (44.60) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (167.55) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 42.69 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 53.73 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 82.58 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 353.47 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 68.21 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 74.86 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (168.52) BELTS AND BELTING 501-7630-548.31-01 (65.76) AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 51.11 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 156.61 NORTHWEST INDUSTRIAL EXTERNAL LABOR SERVICES 501-7630-548.49-90 305.56 EQUIPMENT O'REILLY AUTO PARTS AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 29.31 AUTO &TRUCK ACCESSORIES 501-7630-548.34-02 42.43 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 112.49 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 (139.05) AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 88.78 OWEN EQUIPMENT AUTO&TRUCK MAINT. ITEMS 501-7630-548.34-02 358.64 SIX ROBBLEES' INC AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 627.34 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 1,907.07 SYSTEMS FOR PUBLIC SAFETY, AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 50.04 INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 50.04 AUTO &TRUCK MAINT. ITEMS 501-7630-548.34-02 50.04 EXTERNAL LABOR SERVICES 501-7630-548.34-02 110.00 Page 15 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 15 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount SYSTEMS FOR PUBLIC SAFETY, EXTERNAL LABOR SERVICES 501-7630-548.34-02 110.00 INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 110.00 TACOMA SCREW PRODUCTS INC AUTO &TRUCK MAINT. ITEMS 501-7630-548.31-01 183.43 THE FAB SHOP, LLC AUTO&TRUCK ACCESSORIES 501-7630-594.64-10 129,599.07 THURMAN SUPPLY AUTO&TRUCK MAINT. ITEMS 501-7630-548.49-90 39.22 Equipment Services Division Total: $244,411.10 Public Works Department Total: $244,411.10 Equipment Services Fund Total: $280,107.67 CENTURYLINK-QWEST 08-05 A/C 206ZO50031846B 502-2081-518.42-10 2,754.81 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES&ACCESS 502-2081-518.45-31 1,797.63 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.31-60 786.90 Information Technologies Division Total: $5,339.34 Finance Department Total: $5,339.34 Information Technology Fund Total: $5,339.34 AWC EMPLOYEE BENEFITS TRUST L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,040.92 LIFE INSURANCE 503-1631-517.46-32 1,825.65 LTD 503-1631-517.46-31 5,704.71 MED/DEN/VIS PREMIUMS 503-1631-517.46-30 209,162.94 NW ADMIN TRANSFER ACCT INSURANCE,ALL TYPES 503-1631-517.46-33 89,423.50 INSURANCE,ALL TYPES 503-1631-517.46-34 6,497.00 REDACTED Disability Board-August 503-1631-517.46-35 40.00 Disability Board-August 503-1631-517.46-35 134.57 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 108.00 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 124.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 136.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 145.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 148.50 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 154.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 169.10 Page 16 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 16 "'pug City of Port Angeles City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 170.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 444.10 REIMBURSE MEDICARE-AUGUST 503-1631-517.46-35 669.10 Other Insurance Programs Division Total: $324,418.69 Self Insurance Department Total: $324,418.69 Self-Insurance Fund Total: $324,418.69 AWC EMPLOYEE BENEFITS TRUST SUPPLEMENTAL LIFE 920-0000-231.53-30 574.70 CHAPTER 13 TRUSTEE Case#21-10696 920-0000-231.56-90 358.00 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 615.00 EMPOWER-P/R WIRE P/R 920-0000-231.52-20 42.32 PAYROLL SUMMARY 920-0000-231.52-20 24,296.52 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 95,105.15 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 105,611.22 HSA BANK Employee Contributions 920-0000-231.52-40 3,716.54 PAYROLL SUMMARY 920-0000-231.53-11 100.00 PAYROLL SUMMARY 920-0000-231.53-12 301.54 JOHN HANCOCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 1,635.44 CO LEOFF PAYROLL SUMMARY 920-0000-231.51-21 32,150.76 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 28,536.44 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 260.76 ENFORCEMENT PIERS PAYROLL SUMMARY 920-0000-231.51-12 170.23 PAYROLL SUMMARY 920-0000-231.51-10 1,059.07 PAYROLL SUMMARY 920-0000-231.51-11 16,200.63 PAYROLL SUMMARY 920-0000-231.51-12 80,454.03 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,456.50 PAYROLL SUMMARY 920-0000-231.54-10 2,208.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 200.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 2,025.00 TRUST Division Total: $398,077.85 Department Total: $398,077.85 Page 17 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 17 "'pug City of Port Angeles �a City Council Expenditure Report r �aM , Between Aug 27, 2022 and Sep 9, 2022 Vendor Description Account Number Amount Payroll Clearing Fund Total: $398,077.85 Total for Checks Dated Between Aug 27,2022 and Sep 9,2022 $1,706,727.62 Page 18 of 18 Sep 14, 2022 1:19:49 PM September 20, 2022 E - 18 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20,2022 To: City Council From: Thomas Hunter,Director ofPublic Works & Utilities Subject: Bonneville Power Administration Energy Conservation Agreement Amendment No 2- Contract No. 17ES-11536 Summary: The purpose of this memo is to authorize the City Manager to sign the new BPA energy conservation agreement amendment. The Bonneville Power Administration has offered a revised Energy Conservation Agreement to the City. The proposed amendment to the agreement remains substantially the same but extends the agreement through 2028,updates language regarding the reporting system, and uncontrollable forces definition. Funding:No change in funding. The ECA incorporates budgets for the City Staff to implement energy efficiency programs consistent with the BPA guidelines and Performance Payment. Recommendation: 1) Approve and authorize the City Manager to sign the Energy Conservation Agreement Amendment No. 2 - Contract No. 17ES-11536 with the Bonneville Power Administration 2) Approve and authorize the City Manager to make any subsequent amendments or minor modifications to the Energy Conservation Agreement. Background / Analysis: In September of 2009, the City entered into an Energy Conservation Agreement(ECA)with the Bonneville Power Administration(BPA). The ECA originally covered a five- year period that spanned BPA rate periods. BPA has extended the Agreement several times. In 2021 BPA extended the program by one (1)year. The extension will expire September 30, 2022. The ECA provides the city the opportunity to participate in BPA energy efficiency programs and incorporates reference material for guiding City expenditures,re-imbursement levels,procedures, and operation budgets. The proposed Energy Conservation Agreement Amendment No 2 extends the agreement term through the remaining power purchase agreement period expiring in FY 2028. While the provisions of the contract remain substantially the same, Amendment No. 2 updates language regarding the reporting system and uncontrollable forces definition. The City Attorney has reviewed the amendment and has no concerns. The City Council has approved all prior updates and extensions of the energy conservation program. Funding Overview: No change in funding. The ECA incorporates budgets for the City Staff to implement energy efficiency programs consistent with the BPA guidelines and Performance Payment. September 20, 2022 E - 19 Amendment No. 02 17ES-11536 AMENDMENT executed by the BONNEVILLE POWER ADMINISTRATION and CITY OF PORT ANGELES This AMENDMENT to the Energy Conservation Agreement Contract 17ES-11536 (Agreement) is executed by the UNITED STATES OF AMERICA, Department of Energy, acting by and through the BONNEVILLE POWER ADMINISTRATION(BPA) and CITY OF PORT ANGELES (Port Angeles),hereinafter individually referred to as"Party" and collectively referred to as the "Parties". This Amendment No. 02 (Amendment) replaces section 1 of the Agreement to extend the term of the Agreement through September 30, 2028; adds terms and conditions for the new Energy Efficiency Tracking System; updates section 6, Payment of Approved Invoice Payment Amounts; updates the Uncontrollable Forces clause in section I I(b); and updates the contact information in Exhibit A. BPA and Port Angeles agree: 1. TERM This Amendment shall take effect on the date signed by both Parties. 2. AMENDMENTS TO BODY OF THE AGREEMENT (a) Section 1, Term shall be deleted and replaced with the following: "This Agreement takes effect on the date signed by the Parties. This Agreement expires on September 30, 2028, unless terminated earlier as provided in section 13, Termination. Performance by BPA and Port Angeles shall commence on October 1, 2017,with the exception of those actions required prior to that date included in section 3(a) and section 3(b). All obligations under this Agreement shall be preserved until discharged or satisfied." (b) Section 2(b) shall be deleted and replaced with the following: "(b) "Available Implementation Budget" means the amount available for BPA to purchase Energy Savings from a specific Program Participant at a given point in time equal to the Program Participant's Initial Implementation Budget, plus any applicable Carryover Amount, plus September 20, 2022 E - 20 or minus any applicable Implementation Budget Transfers, minus any applicable Approved Invoice Payment Amounts." (c) A new section 2(c) shall be added as follows and all subsequent definitions in section 2 shall be renumbered accordingly: "(c) "Bonneville Energy Efficiency Tracking System"or"BEETS" means the reporting system established by BPA and intended to supersede BPA's IS2.0 reporting system." (d) The definition of"Rollover Amount"in section 2(1) shall be revised and moved to a new section 2(d) as follows. All subsequent definitions in section 2 shall again be renumbered accordingly: "(d) "Carryover Amount"means an amount of a Program Participant's budget remaining at the end of a given Rate Period that may carry forward to increase the amount of that Program Participant's Available Implementation Budget for the following Rate Period." (e) Section 3(c) shall be deleted and replaced with the following: "(c) Carryover Amount As applicable and in accordance with the terms and conditions in the Implementation Manual, BPA shall calculate Port Angeles's Carryover Amount and incorporate a Carryover Amount into Port Angeles's Available Implementation Budget for each Rate Period. By November 15, 2017, and no later than November 15 every two years thereafter, BPA shall notify Port Angeles of its applicable Carryover Amount for the remainder of the Rate Period." (f) Section 5 shall be deleted and replaced with the following: "5. INVOICING PROCESS BPA will notify Port Angeles when Port Angeles shall stop submitting invoice packages to BPA through IS2.0 and start submitting invoice packages and invoices to BPA through BEETS or its successor. (a) Documentation and Submittal of Invoice Packages Port Angeles shall comply with the documentation requirements in the Implementation Manual. As applicable, Port Angeles shall execute and maintain a BPA Customer Portal Access and Use Agreement in order to submit invoice packages to BPA while still reporting through IS2.0. Whether seeking Self-Funded Energy Savings or for BPA payment for Energy Savings, Port Angeles shall submit its invoice packages,including any required reports and documentation,in accordance with the reporting requirements Amendment No. 02, 17ES-11536, Port Angeles 2 September 20, 2022 E - 21 in the Implementation Manual. If there is a disagreement regarding the completeness or accuracy of any submitted invoice packages, as applicable,then BPA shall work with Port Angeles to resolve such issues. If BPA determines that any Program Participant's third-party contractor falsified information reported to BPA, then BPA shall have the right to prohibit all Program Participants from reporting,for payment, Measures implemented with the assistance of that contractor. If such action is taken, BPA will notify all Program Participants in accordance with Exhibit A. (b) Performance Payments For purposes of this Agreement, Performance Payment shall have the meaning as defined in the Implementation Manual. When BPA notifies Port Angeles of its Initial Implementation Budget for the upcoming Rate Period pursuant to section 3(b) above, BPA shall also notify Port Angeles of its Performance Payment classification category and rate for the upcoming Rate Period. BPA's Performance Payment classification categories, rates, caps, and certain terms and conditions of Port Angeles's receipt of such, shall be as stated in the Implementation Manual. If Port Angeles is seeking BPA payment for Energy Savings, then City of Port Angeles may receive, elect to receive, or opt out of a Performance Payment. Instructions for Port Angeles to receive, elect to receive, or opt out of Performance Payments, and the applicable time frame(s) that Port Angeles has to claim Performance Payments will be included in the Implementation Manual. If Port Angeles opts out of a Performance Payment for a given invoice package submitted using IS2.0,then Port Angeles may not claim Performance Payments for that invoice package at a later date. Using BEETS, Port Angeles must claim any applicable Performance Payments for any invoice approved by BPA within a given Rate Period by the end of that Rate Period. BPA shall not apply Performance Payments for any Self- Funded Energy Savings. BPA will deduct any applicable Performance Payments from Port Angeles's Available Implementation Budget. Amendment No. 02, 17ES-11536, Port Angeles 3 September 20, 2022 E - 22 (c) BPA Review of Invoice Packages, Creation of Invoice Reports,and Determination of Approved Invoice Payment Amounts After BPA receives an invoice package from Port Angeles, BPA shall conduct a timely review process to determine whether: the Measures submitted conform to the requirements of this Agreement and the Implementation Manual, Port Angeles has otherwise followed the terms and conditions of this Agreement and the Implementation Manual and Port Angeles has adequate Available Implementation Budget. After BPA has conducted its review process above,which may include an oversight review pursuant to section 7 below, BPA will notify Port Angeles of any accepted Measures and, as applicable, BPA will notify Port Angeles that it may submit an invoice for accepted Measures. BPA will not accept Measures that are not in compliance with the requirements of this Agreement. BPA shall create and make available to Port Angeles an itemized invoice report that states the accepted Energy Savings and the Approved Invoice Payment Amount. In no event shall the Approved Invoice Payment Amount exceed Port Angeles's Available Implementation Budget." (g) The first paragraph of section 6 shall be deleted and replaced by the following: "BPA agrees to purchase and Port Angeles»agrees to sell Energy Savings in accordance with this Agreement. BPA shall pay Port Angeles any Approved Invoice Payment Amounts, as determined under sections 5(b), 5(c) and 8 of this Agreement and in accordance with sections 10 and 13 of this Agreement. Such payment shall be due no later than 30 days after BPA accepts the invoiced Energy Savings and makes available the itemized invoice report to Port Angeles pursuant to section 5(c) above. All payments to Port Angeles will be made electronically." (h) The second paragraph of section 7 shall be deleted and replaced with the following: "During the invoice package review process outlined in section 5(c) above (or where BPA otherwise deems necessary), BPA may select Port Angeles's invoice package for oversight review. If BPA selects an invoice submitted by Port Angeles to conduct oversight review BPA shall notify Port Angeles and the Parties shall coordinate accordingly." Amendment No. 02, 17ES-11536, Port Angeles 4 September 20, 2022 E - 23 (i) Section 11(b) shall be deleted and replaced with the following: "(b) floods, earthquakes,fire, or other natural disasters; terrorist acts; and epidemics, pandemics; and" (j) The last sentence of the first paragraph of section 13(a) shall be deleted and replaced with the following: "Port Angeles may not submit invoice packages for implemented Measures after Port Angeles has submitted a notice of termination." (k) The last sentence of the second to last paragraph of section 13(b) shall be deleted and replaced with the following: "Further, Port Angeles shall have 30 days after the termination date to provide a refund to BPA of any progress payments BPA made to Port Angeles for Measures for which Port Angeles had not yet submitted an invoice package." (1) The second to last sentence of section 13(c) shall be deleted and replaced with the following: "Further, Port Angeles shall have 30 days after the termination date to provide a refund to BPA of any progress payments BPA made to Port Angeles for Measures for which Port Angeles had not yet submitted an invoice package." 3. EXHIBIT REVISION Exhibit A shall be deleted and replaced by the attached Revision No. 03 to Exhibit A. Amendment No. 02, 17ES-11536, Port Angeles 5 September 20, 2022 E - 24 4. SIGNATURES This Amendment may be executed in several counterparts, all of which taken together will constitute one single agreement, and may be executed by electronic signature and delivered electronically. The Parties have executed this Amendment as of the last date indicated below. CITY OF PORT ANGELES UNITED STATES OF AMERICA Department of Energy Bonneville Power Administration By By Name Nathan West Name Jamae Hilliard Creecy (Print/Type) (Print/Type) Title City Manager Title Vice President Energy Efficiency Date Date Amendment No. 02, 17ES-11536, Port Angeles 6 September 20, 2022 E - 25 Revision No. 03, Exhibit A NOTICES AND CONTACT INFORMATION Effective on the Date Executed by the Parties This revision updates the BPA contact information in section 1(b) of Exhibit A. 1. NOTICES AND CONTACT INFORMATION (a) Notices Any notice required under this Agreement that requires such notice to be provided under the terms of this section shall be provided in writing to the other Party in one of the following ways: (1) delivered in person; (2) by a nationally recognized delivery service with proof of receipt; (3) by United States Certified Mail with return receipt requested; (4) electronically, if both Parties have the means to verify the electronic notice's origin, date, time of transmittal and receipt; or (5) by another method agreed to by the Parties. Notices are effective when received. Either Party may change the name or address for delivery of notice by providing notice of such change consistent with this section. Parties shall deliver notices to the following person and address: (b) Contact Information If to Port Angeles: If to BPA: City of Port Angeles Bonneville Power Administration 321 E Fifth St Seattle Customer Service Center Port Angeles, WA 98362-3206 915 Second Ave, Suite 3360 Seattle, WA 98174-3360 Attn: Gregg King Attn: Melissa Podeszwa -PEM-Seattle Power Resource Manager Energy Efficiency Representative Phone: 360-417-4710 Phone: 206-220-6772 E-Mail: gking@cityofpa.us E-Mail: mjpodeszwa@bpa.gov 2. REVISIONS When a Party to this Agreement requests a change to their contact information included in section 1(b) of this exhibit,then the requesting Party must send notice of such requested change to the other Party. BPA may unilaterally revise this exhibit to implement such requested changes to section 1(b). All other revisions to this exhibit shall be by mutual agreement of all the Parties. Amendment No. 02, 17ES-11536, Port Angeles 1 of 1 Revision No. 03, Exhibit A, Notices and Contact Information September 20, 2022 E - 26 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20, 2022 To: City Council From: Norm Gollub,Interim Director of Community and Economic Development William Bloor, City Attorney Subject: Options regarding Requirements or Restrictions on Religious Organizations Practicing their Faith by Sheltering People Experiencing Homelessness Summary: By a motion unanimously adopted at the meeting on September 6, 2022, Council expressed its firm intention that, while the City must comply with state law, the City, in its ordinances and regulations, should not erect any additional barriers that would prevent or limit religious organizations from practicing their faith by sheltering people experiencing homelessness or housing the poor, except necessary health, sanitation, and life-safety measures. In response to that motion, staff has also worked to provide Council with four alternatives to the requested ordinance. Funding:N/A Recommendation: Staff suggests that no additional code is necessary because state law already governs and assures liberties for the religious organizations to support unhoused, and the City's ordinances and regulations do not erect any additional barriers. In lieu of a single option to adopt an ordinance, staff has prepared four alternatives for council's consideration. Staff recommends that Council discuss the four(4) alternatives provided and select the preferred appropriate action. Background / Analysis: Religious and not-for-profit organizations have historically taken on the responsibility to feed, clothe, and provide temporary shelter to unhoused people in the United States. The city recognizes that homelessness is an emergent problem within the city and that there need to be places where persons experiencing homelessness can go for emergency shelter, and religious organizations often provide such temporary emergency housing services. Emergency shelters should provide a safe environment for those using them. The City,religious organizations hosting facilities, and homeless service providers need to work together to ensure that those utilizing emergency shelter, and residents surrounding the shelters are safe, and that potential negative effects are limited. Homelessness is a community problem, and the City wants to work with organizations who seek to help those experiencing homelessness by providing appropriate emergency shelter space and services. This topic raises a number of competing interests,rights, and concerns,including: • The government may not place a substantial burden upon the exercise of a sincerely held religious belief, however the Washington Supreme Court has held that land use restrictions on churches are valid so long as the restriction serves a compelling government interest and is the least restrictive means of achieving that interest. September 20, 2022 G - 1 • The interests of neighbors should be acknowledged. Housing the homeless can affect neighbors who live nearby in ways that religious services inside the church buildings do not. • Housing for those experiencing homelessness should be as sanitary,healthy, and safe, as any others. In reviewing the task to draft an ordinance staff developed four alternative actions that the City Council could follow to achieve the desired outcome. Alternative 1:No Action Due to State RCW and conditional use permitting processes already in place that ensure religious liberty and the allowance of temporary sheltering of unhoused peoples that protects necessary life safety, sanitation, and impacts to surrounding residents,business owners, and property owners, staff finds that no action need be taken to ensure the outcomes Council has requested are realized. Religious places of worship are defined under Section 17.08.020.0"Community center"PANIC. Community Centers are allowed as a conditional use in the R7, R9, and RI I Residential Low Density and RMD/RHD Residential Medium/Residential High Density zones. The following table designates the permitted(P) or conditional use (C) of supportive housing uses in the City's commercial zones: Supportive Housing Permanent supportive C C P P C Must be designed as one of the dwelling housing unit types permitted in the zone. Transitional housing P P P C C Must be designed as one of the dwelling unit types permitted in the zone. Emergency housing P I P C C C Emergency shelter I P I P C C C Community Centers are not an allowed, accessory or conditional use in the IL, Industrial Light and IH, Industrial Heavy zones. The Conditional Use process is governed by Section 17.96.050 PANIC. Minor amendments to approved conditional use permits are governed by Section 17.96.070.F PANIC. These regulations are in place to allow for the review of any land use proposal that has been deemed to have impacts to ensure the use maintains the maximum degree of compatibility between uses shall be attained in the zone it is in. This includes life safety, sanitation, and the abatement of potential nuisances. It is the professional recommendation of staff that the conditional use permit and minor amendment to a conditional use process are adequate to ensure that life safety and sanitation are maintained by any supportive housing proposal by any property owner in the above zones that allow supportive housing conditionally. Supportive housing proposed in commercial zones where the use is allowed would go through the building permitting application process. A conditional use permit and amendments not meeting the minor amendment criteria provided in Section 17.96.100.F are subject to public hearing and have a timeline of 6-8 weeks. The minor amendment and building permitting processes are administrative and have a timeline of 4-6 weeks. Below is an example of a proposed amendment to a conditional use permit(CUP September 20, 2022 G - 2 01-01)by Serenity Housing of Clallam County for the construction of supportive housing approved by the Hearing Examiner in 2020: Conditional Use Permit Application No. 20-55 (see Attachment 1) was submitted to the City by Sharon Maggard on behalf of Serenity House of Clallam County on September 24, 2020 and deemed complete on October 30, 2020. The proposal sought to allow construction of a 40-foot by 50-foot building,which would expand shelter capacity at the existing Serenity House site, and to allow designated areas for five tent sites in the northwest corner of the property and five overnight vehicle camping sites within the existing parking lot, at 2321 W. 18th Street. The Hearing Examiner held an open record hearing on the request on December 16, 2020,where thirteen individuals,including City Staff, Clallam County staff,the applicant's representative, employees of Serenity House and other social service organizations all provided testimony. The permit was approved with five conditions,none of which addressed changes to the applicant's proposal, although a Mitigated Determination of Nonsignificance (MDNS) did require mitigation measures to the approved proposal. A copy of the Hearing Examiners decision and associated MDNS 1427 are attached to this memo as Attachment 2. If chosen, staff recommends: City Council make a motion for no further action on this item based upon the existence of RCW 35A.21.360 and conditional use permit and amendment processes. Alternative 2: Ordinance to amend Title 17 To a large extent the regulation of hosting the homeless by religious organizations is already regulated as to code cities by RCW 35A.21.360 (provided as Attachment 3),which provides for a number of safeguards to ensure that cities do not use development regulations or ordinances to impose conditions other than those necessary to protect public health and safety and substantially burden the decisions of a religious organization with respect to hosting the homeless. In response to the motion made by City Council on September 9, staff has drafted an ordinance amending Title 17 to recognize both RCW 35A.21.360 and religious organizations' liberty to provide these services. See attached. It formally designates the City's existing Conditional Use Permit process as the procedure that best ensures that the exercise of religious beliefs of the church members is not unduly burdened, while also assuring necessary lifesaving and sanitation measures; and protecting the rights of residents living nearby the churches. Amendments to Title 17 are governed by Section 17.96.100 PAMC. Section 17.96.100.13 dictates that "Any amendments adopted by the City Council may be modified from the form in which they were advertised within the limits necessary to relate properly such amendment or amendments to the zoning regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council." Staff recommends that the City Council, at minimum, motion to publicly notice the amendment in accordance with Section 18.02 PAMC and send the ordinance to the Planning Commission for review,public hearing, and recommendation to City Council. The attached ordinance (Attachment 4)includes a new section of code in Title 17.96 PAMC titled "17.96.055 -Hosting the homeless by religious organizations". If chosen, staff recommends: City Council direct staff to forward the draft ordinance creating a new section of code titled 17.96.055 to Planning Commission for review and recommendation to Council. Alternative 3: Resolution Regarding Hosting the Homeless by Religious Organizations September 20, 2022 G - 3 Due to the existence of State RCW 35A.21.360, staff has provided a resolution (Attachment 5) that will demonstrate City Council interest in demonstrating its support for religious organization's role in supporting people in the community experiencing homelessness. The resolution will provide policy guidance for staff in their role in ensuring public safety and sanitation of submitted proposals are followed in accordance with the above RCW. If chosen, staff recommends: City Council pass the resolution as written. Alternative 4: Adoption of ordinance based upon municipal code from other Washington municipalities In order to provide a comprehensive analysis of codes regulating supportive housing, City staff reviewed code sections from municipalities across Washington State. Staff has provided two examples of temporary encampment municipal code regulations from the Cities of Monroe and Woodinville. These represent different approaches to facilities for sheltering the homeless. If chosen staff recommends: City Council adopt a motion directing staff to further review these code sections and provide a larger municipal code section beyond the provided ordinance that directly regulates the process and requirements for emergency supportive housing; to publicly notice the amendment in accordance with Section 18.02 PAMC; and send the ordinance to the Planning Commission for review,public hearing, and Council recommendation. Funding:N/A Attachments: Attachment 1: Serenity House Conditional Use Permit Attachment 2 Mitigated Determination of Non-Significance Attachment 3 RCW 35A.21.360 Attachment 4 Draft Ordinance, Attachment 5 Draft Resolution Attachment 6 City of Woodinville Temporary Encampment Municipal Code Sections. Attachment 7 City of Monroe Temporary Encampment Municipal Code Sections. September 20, 2022 G - 4 BEFORE THE HEARING EXAMINER FOR THE CITY OF PORT ANGELES In the Matter of the Application of ) No. PZ 20-55 Sharon Maggard, on behalf of ) Serenity House Expansion CUP Serenity House of Clallam County ) FINDINGS, CONCLUSIONS, For a Conditional Use Permit ) AND DECISION SUMMARY OF DECISION The request for a conditional use permit to allow construction of a 40-foot by 50-foot building, which would expand shelter capacity at the existing Serenity House site, and to allow designated areas for five tent sites in the northwest corner of the property and five overnight vehicle camping sites within the existing parking lot, at 2321 W. 18th Street, is APPROVED. Conditions are necessary to mitigate specific impacts of the project. SUMMARY OF RECORD Hearing Date: The Hearing Examiner held an open record hearing on the request on December 16, 2020, using remote technology in light of the ongoing COVID-19 pandemic. Testimony: The following individuals presented testimony under oath at the open record hearing: Emma Bolin, City Community Development Manager Allyson Brekke, City Community and Economic Development Director Mike Sanders, City Fire Marshal Sharon Maggard, Applicant Representative Bob Larson, Serenity House of Clallam County Board of Directors Vice President Kevin LoPiccolo, Clallam County Department of Health and Human Services Interim Director Robin Bogart T. Scott Brandon, Olympic Peninsula Community Clinic Executive Director Viola Ware Randy Johnson, Clallam County Commissioner Bob Dunlap, Serenity House of Clallam County Board of Directors President Jackie Gusso Daniel Montana Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 1 of 18 September 20, 2022 G - 5 Exhibits: The following exhibits were admitted into the record: 1. Staff Report, dated December 9, 2020 2. Application Materials: a. Conditional Use Permit Application, received September 29, 2020 b. State Environmental Policy Act(SEPA) Cover Page, received September 29, 2020 C. Project Narrative, undated d. SEPA Environmental Checklist, dated September 23, 2020 e. Site Photographs, undated f. Building Plan sketch, dated August 26, 2020 g. Site Plan, dated June 30, 2020 h. 300 Foot Radius Map and Mailing Labels 3. Letter of Incomplete Application, dated October 15, 2020; Letter of Complete Application, dated October 30, 2020 4. Notice Materials: a. Notice of Application and Public Hearing b. Classified Proof, Peninsula Daily News, dated November 10, 2020,with ad published November 13, 2020 C. 300 Foot Radius Map and Mailing Labels d. Agency and City Department Routing List, with notice email from Emma Bolin, dated November 13, 2020 e. Certification of Noticing, dated December 8, 2020 f. Noticing Materials Final Audit Report, dated December 8, 2020 5. City Department Comments: a. Comment from Mike Sanders, Assistant Chief/Fire Marshal, dated October 6, 2020 b. Comment from Eric Walrath, Public Works Engineering, dated November 25, 2020 C. Comment from Jim Lierly, City Building Inspector, dated November 24, 2020 d. Comment from Angel Torres, City Electrical Engineering Specialist, dated November 23, 2020 e. Comment from Eric Walrath, Public Works Engineering, dated October 7, 2020 f. Comment from Brian Smith, City Police Department, dated November 23, 2020 g. Comment from Angel Torres, City Electrical Engineering Specialist, dated November 30, 2020 6. SEPA Mitigated Determination of Nonsignificance (MDNS), dated December 1, 2020; MDNS Final Audit Report, dated December 1, 2020 7. SEPA Comments: a. Comment from Washington State Department of Ecology, dated November 24, 2020 b. Comment from Julian Prosser, dated November 27, 2020 Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 2 of 18 September 20, 2022 G - 6 8. Comment from John Phillips, dated November 29, 2020 9. Serenity House Project Record(No. CUP 01-10) 10. City Presentation Slides, received December 16, 2020 11. Comment from Amy Miller, undated 12. Email from Sharon Maggard to Emma Bolin re: Count for Vehicles, dated December 16, 2020, with email string 13. Applicant Presentation Slides, received December 16, 2020 14. Comment from Olympic Peninsula Community Clinic, dated December 14, 2020 The Hearing Examiner enters the following findings and conclusions based on the admitted testimony and exhibits: FINDINGS Background 1. In 2001, Serenity House of Clallam County received a conditional use permit (No. CUP 01-10) allowing it to develop a 4.3-acre property at 2321 W. 18th Street with a 10,364 square foot single-story transitional housing/emergency shelter facility to serve individuals experiencing homelessness in Clallam County. The 2001 CUP permit originally allowed for a capacity of 50 beds, with a 70-bed capacity allowed during short- term emergency situations. In 2016,the Port Angeles Fire Marshal allowed the facility to expand its capacity to serve up to 108 residents during emergency situations, such as extreme weather events, with a standard operating capacity of 78 beds. Due to an increase in the number of individuals experiencing homelessness in Clallam County in recent years, together with social distancing guidelines implemented in response to the ongoing COVID-19 pandemic, the current shelter capacity in Clallam County is insufficient to meet the demand for transitional housing/emergency shelter services. As described in more detail below, Serenity House of Clallam County requests a conditional use permit(CUP)to allow it to expand its shelter capacity at the existing facility to meet this increased demand. Exhibit 1, StaffReport,pages 2, IS, and 16; Exhibit 2; Exhibit 9; Exhibit 11, Exhibit 13; Exhibit 14; Testimony ofSharon Maggard; Testimony ofMike Sanders. Application and Notice 2. Sharon Maggard, on behalf of Serenity House of Clallam County (Applicant), requests a CUP to allow construction of a 40-foot by 50-foot building and to allow designated areas for five tent sites and five overnight vehicle camping sites at the existing Serenity House property. The proposed building would be one or two stories depending on the final design and available funding for the project, which is not yet known. The one-story building option would allow for the cumulative shelter capacity at the facility to increase to 148 interior beds, and the two-story building option would allow for the cumulative shelter capacity to increase to 188 interior beds. The proposed tent camp sites would be located in the northwest corner of the property, and the proposed overnight vehicle Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 3 of 18 September 20, 2022 G - 7 camping sites would be located within the existing parking lot. As noted above, the property is located at 2321 W. 18th Street.' Exhibit 1, StaffReport,page 2; Exhibit 2. 3. The City of Port Angeles (City) determined that the application was complete on October 30, 2020. On November 9, 2020, the City posted notice of the application and associated open record hearing on the property and at designated City locations and mailed notice to property owners within 300 feet of the subject property. The City also mailed or emailed notice of the application and associated hearing to reviewing departments and agencies. The City published notice of the application and associated hearing in the Peninsula Daily News on November 13, 2020. Exhibit 1, StaffReport,page 4; Exhibit 3; Exhibit 4. 4. The City received several public comments in response to its notice materials. Ben Phillips submitted a comment opposing the project and expressing concerns about impacts to the neighborhood from crime, drug, and pollution problems associated with the facility. Mr. Phillips noted that these problems have been abated in part under the facility's current management but expressed concerns that the problems could again arise with the proposed expansion. Olympic Peninsula Community Clinic (OPCC) submitted comments supporting the proposed expansion, noting the need for increased shelter beds to serve unhoused residents of Clallam County. Julian Prosser submitted a comment specific to the State Environmental Policy Act(SEPA), which is discussed in detail below. The City also received one agency comment from Washington State Department of Ecology (DOE) specific to SEPA, which is discussed in detail below. Additionally, the City received several comments from reviewing City departments that address sewer, stormwater, and electrical requirements of the project, which would be reviewed during the building permit stage. Exhibit 1, StaffReport,pages 4, 5, 11, and 12; Exhibit 5; Exhibit 7; Exhibit 8; Exhibit 11;Exhibit 14. State Environmental Policy Act 5. The City acted as lead agency and analyzed the environmental impacts of the proposal under the State Environmental Policy Act(SEPA), Chapter 43.21C Revised Code of Washington RCW (RCW). The City consolidated notice of the SEPA review and application comment periods under the optional process provided for by Washington Administrative Code (WAC) 197-11-355, with a comment deadline of November 27, 2020. The notice materials stated that the City expected to issue a Determination of Nonsignificance for the proposal. Exhibit 1, StaffReport,pages 4 and 17; Exhibit 4; Exhibit 6. 6. As noted above, the City received two comments specific to SEPA in response to its notice materials. The Washington State Department of Ecology commented that clean fill must be used for all grading and filling of land and that all debris must be disposed of at an approved site. Julian Prosser provided comments opposing expansion of the The property is identified by tax parcel number 063099110215. Exhibit 1, StaffReport,page 2. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 4 of 18 September 20, 2022 G - 8 Serenity House facility and raising concerns with the Applicant's SEPA checklist. Specifically, Mr. Prosser raised concerns that the checklist did not provide information sufficient to analyze the project's impacts because it provided for a range of increased bed occupancy, depending on whether the building would be one or two stories; that the checklist did not adequately address the project's potential noise impacts; and that the checklist did not adequately address compatibility of the proposed use with existing uses on adjacent or nearby properties. City staff provided an analysis addressing Mr. Prosser's comments. Specifically, staff noted that, when analyzing probable neighborhood impacts, it considered the maximum occupancy proposed for the project for purposes of SEPA and the CUP application and determined that there would be no probable significant environmental impacts with mitigation measures that would include landscaping/screening, safety features, and quarterly neighborhood engagement meetings. Staff also determined that noise from traffic and vehicles on-site would not be significantly different than that associated with residential uses in the neighborhood;that noise from the site would not be significantly different with the proposed increased occupancy and camping uses; that the Applicant's security staff would continue to monitor noise levels and remove people that are not complying with the City's noise and public disturbance ordinances; that the City's authority to restrict homeless individuals from outdoor camping is limited by constitutional considerations; and that, if Serenity House was a religious organization, state law would restrict the City's ability to prohibit it from hosting an outdoor encampment on the property. Exhibit 1, StaffReport,pages 4, S, and 17; Exhibit 4; Exhibit 6; Exhibit 7. 7. Following the SEPA comment period, the City reviewed the received comments, the Applicant's environmental checklist, and other information on file and determined that, with seven mitigation measures, the proposal would not have a probable significant adverse impact on the environment. Accordingly, the City issued a Mitigated Determination of Nonsignificance (MDNS) on December 1, 2020, with an appeal deadline of December 16, 2020. The MDNS was not appealed. Exhibit 1, StaffReport, pages 4, S, and 17; Exhibit 4;Exhibit 6; Exhibit 7; Testimony ofEmma Bolin. 8. The MDNS includes the following mitigation requirements: • A landscaping plan shall be provided to ensure compatibility with the adjacent zoning and public safety [including]: 1) Provide a screen capable along the eastern edge of the parking lot and eastern edge of the tent campsites, so that standing individuals at or near the adjacent eastern property line do not see activity, and in such a way that enhances aesthetics of the site with perennial flowers and shrubs, 2) Delineate tent pad locations and enhance aesthetics of each campsite, and Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page S of 18 September 20, 2022 G - 9 3) Integrate vehicle bollards and landscaping to protect camper life safety from vehicle collision in such a way that enhances aesthetics of the site with perennial flowers and shrubs. • The shelter operator shall conduct quarterly neighborhood meetings as proposed and shall invite the City of Port Angeles Department of Community Development and Police Department to the meetings. • Prior to submittal of a building permit application for the building expansion, the proponent shall monitor the percentage of vehicles compared to overnight guests registered. The shelter operator shall submit an amended Transportation Demand Management Assessment to the CED Director for approval with the building permit application to ensure adequacy of parking for overnight guests and staff. • The five parking spaces for overnight camping shall be allowed only within conforming striped spaces. Parking spaces currently do not exist in the east area where the applicant proposes two overnight parking spaces and shall be relocated to conforming striped spaces. Signage shall be installed delineating the parking spaces for overnight vehicle camping. All parking spaces shall be striped. A revised parking plan shall be submitted with the building permit application. • Overnight camping vehicles are limited to those that will fit within the 9 feet wide by 18 feet long parking space. • The tent camping area shall be set back a minimum of 15 feet from the rear property line and five feet from the west side property line. The tent area shall be identified with Signage. • The proposed building shall be limited to 35-feet in height. Exhibit 6. Comprehensive Plan, Zoning, and Surrounding Property 9. City staff determined that the property is located in an area within an imprecise margin between low and medium density residential land use designations under the City Comprehensive Plan. The Low Density Residential designation is primarily intended to accommodate single-family homes while allowing for accessory residential units and duplexes in accordance with the City's zoning regulations. The Medium Density Residential designation is intended to encourage development consisting of multiple residential units, including but not limited to duplexes, townhouses, condominiums, and apartments. City Comprehensive Plan, Chapter 3. Exhibit 1, StaffReport,page 2; Testimony ofEmma Bolin. 10. City staff identified several goals and policies from the Comprehensive Plan relevant to the proposal, including: • Managing growth in a responsible manner that is beneficial to the community as a whole, is sensitive to the rights and needs of individuals, and is consistent with the Growth Management Act(Chapter 36.70A RCW). Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 6 of 18 September 20, 2022 G - 10 • Encouraging development in urban areas where adequate public facilities and facilities exist or can be provided in an efficient manner. • Reducing the inappropriate conversion of undeveloped land into sprawling, low- density development. • Encouraging the availability of affordable housing to all economic segments of the population. • Encouraging citizen involvement in the planning process. • Creating and maintaining a fulfilling and enjoyable community of viable districts and neighborhoods with a variety of residential types attractive to people of all ages, characteristics, and interests. • Employing the district and neighborhood concept when developing residential land. • Ensuring medium and high-density housing is served by arterial streets of sufficient size to satisfy traffic demand and to lessen neighborhood traffic congestion. • Improving circulation patterns across and within the community. • Ensuring that off-street parking is sufficient and accessible within business and residential areas in order not to impair traffic flow. • Providing or allowing the opportunity for services and facilities that enhance the quality of life for Port Angeles citizens of all ages, characteristics, needs, and interests. • Locating social services providing home care in residential neighborhoods in a manner that maintains the character of the immediate neighborhood. • Supporting services and facilities through different levels of participation in cooperation with other public or private agencies. • Encouraging City participation as a financial partner to support essential programs and services, including social and public health services. • Encouraging active involvement and communication between education, business, community, art, and cultural communities to help integrate key people into the startup community. • Improving the variety, quality, availability, and attainability of housing opportunities in Port Angeles. • Supporting affordable housing by developing utility cost saving programs and the provision of transitional and temporary housing for the homeless and/or displaced families. • Developing strategies to combat homelessness and housing insecurity amongst residents. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 7 of 18 September 20, 2022 G - 11 • Providing urban streets and utilities at minimum levels of service for all city residents and the general public. Exhibit 1, StaffReport,pages 7 through 12. 11. City staff determined that, with recommended conditions, the proposal would be consistent with the Comprehensive Plan, specifically noting that the proposal would: provide a managed facility for emergency and transitional residents; improve the quality and availability of safe housing opportunities, with the goal of moving people off the streets and indoors; reduce sprawl and inappropriate conversion of land into low density development in an area that provides urban facilities and services; support the initial steps needed to get unsheltered people off of streets and connected to wrap-around services; ensure that the temporary shelter use would be compatible with the surrounding neighborhood through management of the site; continue to engage the neighborhood and the City to help understand and address concerns about shelter management; utilize existing services, public facilities, and transportation opportunities on the site to serve the shelter housing at the proposed density, including access to an arterial street, W. 18th Street, and a Clallam Transit bus stop serving the site;provide daily transportation for the homeless population through bus passes and taxi vouchers;provide adequate off-street parking for guests, staff, and visiting providers; manage parking uses to prohibit outdoor storage or other activities interfering with the parking lot use;provide limited camping on-site for homeless individuals who are not ready to come indoors but need support services to encourage them to move off the streets and into a housing continuum; implement measures to manage outdoor camping that would protect the character of the neighborhood, including compulsory registration, outdoor sanitation stations, prohibiting on-site drug use, limiting stays to 30 days, and security services; and encourage community feedback through quarterly public events. Exhibit 1, StaffReport,pages 7 through 12. 12. The property is located within the City's "Residential Medium Density" (RMD) zoning district, which allows for a mix of single-family, two-family/duplexes, and multi-family dwellings at a density greater than single-family neighborhoods but less than the higher densities of the Residential High Density (RHD) zoning district. Permitted uses in the RMD zone are intended to be more restrictive than the RHD zone, with commercial uses not considered to be compatible. Few nonresidential uses are allowed in the RHD, and then only conditionally, because of land use impacts associated with nonresidential uses. The RHD zone 2 City staff identified the following specific provisions of the Comprehensive Plan as relevant to the proposal: Growth Management Element Goal G-2A and Policy P-2A.01;Land Use Element Goal G-3C and Policies P-3C.01 and P-3C.02;Transportation Element Goal G-4B and Policy P-4B.09;Utilities& Public Services Element Goals G-5A,G-5B,and G-5C and Policies P-9A.01,P-5B.02,P-5B.04,and P- 5C.04; Housing Element Goal G-6A and Policies P-6B.06 and P-6A.17; and Capital Facilities Element Goal G-8B and Policies P-8B.01,P-8B.04,P-8B.05 and P-8B.06. Exhibit 1, StaffReport,pages 7 through 12. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 8 of 18 September 20, 2022 G - 12 provides for variety in the urban land use pattern for the City's lower density multi-family residential neighborhoods (at twice the density of the City's basic single-family residential neighborhoods) with direct access on an arterial street, usually located in outlying areas with large tracts of vacant buildable land, and serving as a transitional use between low density residential uses and commercial/industrial uses. Port Angeles Municipal Code (PAMC) 17.14.010. Exhibit 1, StaffReport,pages 2 and 12. 13. A homeless shelter use is not a traditional residential use permitted outright in the RMD zoning district because of the transitional short-term nature of the occupancy. "Group living" uses are permitted outright in the RMD zone. PAMC 17.14.020.G. The proposed expansion of the homeless shelter use previously approved in 2001, however, is excluded from the definition of group living under PAMC 17.08.040.E because Serenity House has a transient accommodations license from the State of Washington.3 Homeless shelter uses are also not specifically listed among conditional uses allowed in the RMD zone. PAMC 17.14.040, however, provides that"other uses compatible with the intent of this chapter" are allowed in the RMD zone with a conditional use permit. A homeless shelter use is compatible with the intent of the RMD zoning regulations because it is similar to other uses allowed in the RMD zone with a conditional use permit, specifically community centers and assisted living facilities. PAMC 17.08.010.P; PAMC 17.08.020.H; PAMC 17.14.040. Accordingly, the proposed expansion of the previously approved homeless shelter use is permitted in the RMD zone with a conditional use permit. Exhibit 1, StaffReport,pages 12 and 13;Exhibit 2; Exhibit 9. 14. PAMC 17.14.050 provides area and dimensional requirements applicable to the RMD zone. City staff reviewed the proposal and determined that it would meet these requirements, including requirements for maximum lot coverage, maximum site coverage, and minimum setbacks. Although the final building design has not yet been completed, a SEPA mitigation condition would limit the height of the proposed building to 35 feet, the maximum allowed building height in the RMD zone. In addition, SEPA mitigation conditions would require the proposed tent camping areas to comply with building setback requirements of the RMD zone to ensure compatibility with the neighborhood and to preserve public safety and welfare. Exhibit 1, StaffReport,page IS; Exhibit 2; Exhibit 6. 3 PAMC 17.08.040.E defines group living as: A building,portion of a building or a complex of buildings under unified control and management which contains facilities for living, sleeping,sanitation,eating and cooking for occupancy for residential uses; and which does not otherwise meet the definition of another residential use defined in this chapter and does not include any type of group living facility that is licensed by the State of Washington. Eating and cooking areas may be shared in whole or part. (emphasis added). Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 9 of 18 September 20, 2022 G - 13 15. PAMC 17.14.060 and Chapter 14.40 PAMC provide off-street parking requirements applicable to the proposal. The site currently has 28 off-street parking spaces. The Applicant conducted parking counts at the site to analyze the off-street parking demand of the proposed expansion. City staff reviewed the Applicant's parking counts and determined that the existing off-street parking spaces would be sufficient to comply with off-street parking requirements, with 18 spaces for overnight guests, 5 spaces for overnight vehicle camping, 3 spaces for staff, and 2 spaces for visitors. A SEPA condition would require the Applicant to continue to monitor parking rates and to submit an amended Transportation Demand Management Assessment to the Community and Economic Development Director for approval prior to issuance of a building permit. Exhibit 1, StaffReport,pages 13 and 14; Exhibit 2; Exhibit 6; Exhibit 9; Exhibit 12. 16. Property to the north and east of the subject property is zoned RMD and contains the Maloney Heights and Evergreen Family Village multi-family affordable housing developments. Property to the west is within the R9, Residential, Low Density zoning district and is developed with single-family residences. Property to the south is zoned Industrial and contains the William R Fairchild International Airport. A SEPA mitigation condition would require the Applicant to submit a landscaping plan that includes screening along the eastern edge of the parking lot and the eastern edge of the camping spaces to ensure compatibility with adjacent residential development. Exhibit 1, Staff Report,pages 2, 14, and 1 S; Exhibit 6. Conditional Use Permit 17. The Applicant submitted a project narrative addressing the requirements for a CUP under PAMC 17.96.050, which notes: • The proposed use would be consistent and compatible with the purpose of the RMD zone. The proposal intends to extend shelter capacity through a one or two story 40-foot by 50-foot building addition, which would allow for an additional 40 beds if built as a single-story building and 80 beds if built as a two-story building. The proposal also would allow for five outdoor tent sites and five overnight vehicle sites on the existing property. The proposal would not change the existing use or operation of the existing shelter but would allow Serenity House to meet the challenges of providing the shelter needed for homeless individuals. • The proposed project would be consistent with several goals and policies of the City Comprehensive Plan by reducing sprawl; encouraging the availability of affordable housing to all economic segments of the population; providing daily transportation for the homeless population through van services, bus passes, and taxi vouchers; combating homelessness and housing insecurity; and providing transitional and temporary housing for the homeless population. • The proposed use would not be contrary to the public use and interest. `Blue flag" is a community initiative to provide daytime shelter when there have been Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 10 of 18 September 20, 2022 G - 14 three days of freezing daytime temperatures or two days of significant wind or precipitation. With the proposed expansion, Serenity House would have the capacity to support the City and Clallam County by providing emergency responses to pandemics and homeless blue flag requirements. The existing shelter currently serves 60 to 80 clients at any given time. Expanding shelter capacity would allow Serenity House to supply enough room to support relocation of the recovery shelter clients, reducing additional expenditures for rented airport manufacture space used for the City and County Social Distancing Shelter. • The proposed use would not be detrimental to the public health, safety, and welfare or to neighboring properties. People staying at Serenity House must be at least 18 years old and must register with staff or a trained and registered volunteer. Registry includes a site agreement for no weapons, no drug use, and no fighting while on the property, as well as no destruction of neighboring property, with noncompliance resulting in a one-year no trespass order. Serenity House staff walk the site each shift to ensure that trash is removed and that no drug use occurs on-site. Exhibit 2.c. 18. City staff also analyzed the proposal to ensure that it would be consistent with surrounding development and with the requirements of PANIC 17.96.050 and determined: • The proposal would comply with the City Comprehensive Plan, as detailed above. • A homeless shelter is not a traditional residential use due to the transitional short- term nature of the occupancy and unique characteristics of occupants; therefore, there is no conventional way of measuring density of the use. The City does not have Floor Area Ration regulations, which would be a more effective way to evaluate density for a homeless shelter. The infill proposal would not change the existing use and would improve the operation of the existing shelter, allowing Serenity House to meet the challenges of providing the shelter needed for the homeless population. • The City Community and Economic Development Director recommends that the proposed use qualify as an "other use" allowed in the RMD zone with a CUP because it is similar to community centers and residential care facilities, which are listed as conditional uses in the RMD zone. • The 2001 CUP approval for the emergency housing use found the proposal to be beneficial to the community as a whole and compatible with the desired urban design of the city. The improved management of the site as proposed would result in a net benefit to compatibility with neighboring uses. • The proposal, with recommended conditions, would meet requirements for off- street parking and landscaping, as detailed above. • The proposed building addition would meet all area and dimensional requirements for the RMD zone. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 11 of 18 September 20, 2022 G - 15 • With the COVID-19 pandemic economic fallout and eviction moratoria, coupled with other driving forces behind homelessness, the pressure to provide transitional homeless shelters will increase. Expanding the site with the proposed shelter management, as proposed, would serve to improve public use and interest. • The SEPA mitigation and proposed conditions of approval would ensure compatibility with existing and potential uses. The existing surrounding residential and industrial uses represent potential allowed uses within the general area. • The proposal would be required to comply with the Americans with Disabilities Act of the International Building Code (2015), with compliance evaluated at the time of the building permit review. Exhibit 1, StaffReport,pages 7 through 17. Testimony 19. City Community Development Manager Emma Bolin testified generally about the proposal and about how,with recommended conditions, it would meet the criteria for approval of a CUP. She described the history of the project, noting that the shelter use was conditionally approved in 2001 and that the current application does not qualify for a minor amendment because it proposes changes that exceed 10 percent of the original CUP approval. Ms. Bolin stated that the 2001 CUP conditions should be vacated and replaced with new conditions because they are outdated due to subsequent development, preemption issues, and reductions in requirements. She noted that an MDNS was issued for the proposal, which was not appealed. Ms. Bolin explained how the MDNS conditions and additional recommended conditions for CUP approval would ensure that the proposed use would be consistent with the City Comprehensive Plan and RHD zoning district requirements, as described above. She noted that the public use and interest would be served through the proposal because it would increase shelter capacity to serve the increasing number of homeless people in Clallam County at a non-religious affiliated site, forward City Comprehensive Plan goals related to homelessness, facilitate the relocation of clients at the City and County Social Distancing Shelter, address the potential economic fallout and eviction moratoria expiration associated with the COVID- 19 pandemic, improve prior management of the site, increase community engagement and monitoring, and provide support services to help people accomplish an indoor move through limited camping spaces. Testimony of Ms. Bolin. 20. City Community and Economic Development Director Allyson Brekke testified about a previous issue at the site involving vehicles being abandoned along W. 18th Street in front of the Serenity House property, resulting in safety and nuisance concerns. She explained that police have currently blocked off that area for on-street parking and that City staff would continue to work with the shelter operator to ensure that the problems associated with on-street parking do not reoccur. Ms. Brekke noted that the Applicant proposes to hold quarterly neighborhood engagement meetings to address any concerns raised by the community. Testimony of Ms. Brekke. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 12 of 18 September 20, 2022 G - 16 21. City Fire Marshal Mike Sanders testified that he assessed the need to expand Serenity House's shelter capacity in 2016. He explained that, at the time, Serenity House proposed to temporarily convert kitchen space into emergency overflow housing area to accommodate additional shelter residents during extreme cold weather conditions. Mr. Sanders explained that Serenity House was granted approval to expand its shelter capacity to serve 108 clients during emergency conditions, such as extreme cold weather events, if it met certain conditions, with standard operating capacity at 78 beds. Testimony of Mr. Sanders. 22. Applicant Representative Sharon Maggard, Executive Director at Serenity House, testified about the increasing number of individuals experiencing homelessness in Clallam County and about how current shelter capacity in the county is insufficient to meet the demand for emergency shelter services. She explained that the Applicant seeks to designate tent and vehicle camping areas at the site to accommodate clients that suffer from trauma preventing them from coming indoors. Ms. Maggard stated that the proposed tent and vehicle camp areas would allow the Applicant to provide services to these individuals on-site and to assist them in transitioning to indoor services. She described some of the mitigation measures that the Applicant would employ to address impacts of the increased shelter capacity, such as conducting nightly neighborhood security patrols; monitoring the site with staff and security cameras; installing vegetation in a manner that would not impair clear lines of sight for surveillance by staff, security, and police;prohibiting clients from unloading vehicles in the parking lot; and requiring vehicles that have parked overnight to move each morning by 8:00 AM. Ms. Maggard also explained how operational policies at the shelter are designed to prevent adverse impacts to the clients, staff, and the surrounding neighborhood, such as prohibiting drugs, weapons, and alcohol on-site and implementing COVID-19 protective measures. She noted that the facility plans to host quarterly open house meetings beginning in March 2021, with appropriate social distancing protocols. Ms. Maggard stated that she does not anticipate significant noise impacts from the proposal, noting that clients would be required to follow rules requiring quiet time to being each night at 10:00 PM. She explained that patrols of the neighborhood in the vicinity of the site would begin each night at 9:00 PM. Testimony of Ms. Maggard. 23. Bob Larson, Serenity House Board of Directors Vice President, testified about the challenges in serving increasing numbers of homeless people in the region with limited available resources, particularly during the COVID-19 pandemic. He stated that the Board of Directors was able to secure the resources necessary to improve operations at the Serenity House, resulting in fewer calls to police, and is committed to securing the funding necessary to maintain and improve these needed services. Mr. Larson noted that increasing shelter capacity at Serenity House would be an asset to the community. He explained that the facility is currently limited in the number of clients it can serve due to protocols related to the ongoing COVID-19 pandemic. Testimony ofMr. Larson. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 13 of 18 September 20, 2022 G - 17 24. Kevin LoPiccolo, Clallam County Department of Health and Human Services Interim Director, testified that the proposal would help facilitate the transition of clients currently being served at the County Social Distancing Center. Testimony ofMr. LoPiccolo. 25. Robin Bogart testified that she works at Serenity House and supports the proposed expansion, noting that it would allow staff to provide assistance to more people needing emergency shelter services. Testimony of Ms. Bogart. 26. T. Scott Brandon, Executive Director of OPCC, testified in support of the proposal and read OPCC's comment letter supporting the proposal, as described above. Testimony of Mr. Brandon. 27. Viola Ware testified that she works as a community change agent for the OPCC Rediscovery Program. She stated that Serenity House has been an integral partner in providing services to the area's homeless population and has helped achieve positive outcomes for community members in need. Testimony of Ms. Ware. 28. Clallam County Commissioner Randy Johnson testified in favor of the proposal to expand shelter capacity at Serenity House. He noted that operations at Serenity House have improved with new management. Testimony of Commissioner Johnson. 29. Bob Dunlap, Serenity House Board of Directors President, reiterated Mr. Larson's testimony and stated that the Board of Directors fully supports the proposal to expand shelter capacity at Serenity House. Testimony ofMr. Dunlap. 30. Jackie Gusso testified that she is the site manager at the County Social Distancing Center and supports the proposal. Testimony of Ms. Gusso. 31. Daniel Montana, Community Paramedic for the Port Angeles Fire Department, testified in support of the proposal, noting that he has worked closely with Serenity House staff and that Serenity House is an important asset for the community. Testimony ofMr. Montana. Staff Recommendation 32. Ms. Bolin testified that City staff determined that, with conditions, the proposed CUP would meet the standards of the City Comprehensive Plan and the PAMC, and that staff recommends approval of the proposal, with conditions. Ms. Maggard testified that the Applicant understands and would comply with the recommended conditions. Exhibit 1, StaffReport,pages 17 and 18; Testimony ofMr. Bolin; Testimony ofMr. Maggard. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 14 of 18 September 20, 2022 G - 18 CONCLUSIONS Jurisdiction The City of Port Angeles Hearing Examiner is authorized to hold hearings and decide conditional use permit applications. PAMC 2.18.060.A.1; PAMC 17.96.050.A. Criteria for Review Under PAMC 17.96.050.A, the Hearing Examiner may grant conditional use permits "that are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest." In addition, the Hearing Examiner may refuse to issue a conditional use permit "if the characteristics of the intended use as related to the specific proposed site are such as would defeat the purpose of these zoning regulations by introducing incompatible, detrimental or hazardous conditions." PAMC 17.96.050.A. In each application, the Hearing Examiner may impose whatever restrictions or conditions are considered essential to protect the public health, safety, and welfare and to prevent depreciation of neighboring property. PAMC 17.96.050.B. Under PAMC 17.96.050.C,the purpose of a conditional use permit is to ensure "that the maximum degree of compatibility between uses shall be attained" and "consideration of other existing and potential uses within the general area in which such use is to be located" occurs. The Federal Fair Housing Act requires that reasonable accommodations be made in rules policies, practices, or services, when such accommodations may be necessary to afford disabled people equal opportunity to use and enjoy a dwelling. PAMC 17.96.050.D. The decisionmaker is therefore authorized to make accommodations in the consideration of conditional use permits for group homes for disabled persons as defined in the federal Fair Housing Act, when such accommodations reasonably may be necessary in order to comply with such act. PAMC 17.96.050.D. All conditional or unclassified use permits shall become void one year from the date of granting such permits if use of the land or buildings or applying for necessary building permits(s) has not taken place in accordance with the provisions in granting said requests. PAMC 17.96.070.D. The criteria for review adopted by the City Council are designed to implement the requirement of Chapter 36.7013 RCW to enact the Growth Management Act. In particular, RCW 36.7013.040 mandates that local jurisdictions review proposed development to ensure consistency with City development regulations, considering the type of land use, the level of development, infrastructure, and the characteristics of development. RCW 36.70B.040. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 15 of 18 September 20, 2022 G - 19 Conclusions 1. With conditions, the proposed use would be consistent and compatible with the RMD zoning district and the Comprehensive Plan, and would not be contrary to the public use and interest. The intended use would not defeat the purpose of the zoning regulations by introducing incompatible, detrimental, or hazardous conditions. A homeless shelter use is compatible with the intent of RMD zoning regulations because it resembles community center and assisted living facility uses, which are allowed in the RMD zone with a conditional use permit (CUP). The Applicant previously received CUP approval in 2001 to develop the property for homeless shelter uses and now seeks to expand shelter capacity at the existing facility to up to 188 interior beds to meet an increased need in the area for these services. The Applicant would expand shelter capacity at the existing homeless shelter facility by constructing a new 40- foot by 50-foot building on the property and by designating five tent camping sites and five overnight vehicle camping stalls on the property. As proposed and conditioned, the Applicant's proposal would meet the area and dimensional requirements applicable to the RMD zone, including requirements for maximum lot coverage, maximum site coverage, and minimum setbacks under PANIC 17.14.050. The proposed tent camping sites would also be required to comply with setback requirements of the RMD zone, as an MDNS mitigation condition, to ensure compatibility with the surrounding neighborhood and to preserve public safety and welfare. The Applicant's preliminary parking needs assessments demonstrate that the existing parking stalls at the facility would be sufficient to serve the proposed use, consistent with City code requirements for off-street parking. As an MDNS condition, the Applicant would be required to continue monitoring parking needs and to submit an amended Transportation Demand Management Assessment to the Community and Economic Development Director for approval prior to issuance of a building permit. An MDNS condition requiring the Applicant to submit a landscaping plan that includes screening along the eastern edge of the parking lot and along the eastern edge of tent camping spaces would ensure adequate screening from adjacent residential uses. City staff determined that the proposal would be consistent with several goals and policies of the City Comprehensive Plan. The Hearing Examiner concurs with City staff s assessment. The use would not be detrimental to the public use and interest and would not introduce incompatible, detrimental, or hazardous conditions. Conditions are necessary to ensure that the proposal meets all requirements of the municipal code and criteria required for CUP approval. Findings 132. 2. With conditions, the proposed use would protect public health, safety, and welfare and prevent depreciation of neighboring properties. The City provided reasonable notice of the application and opportunity for public comment. The City reviewed the environmental impacts of the proposed project and issued an MDNS that was not appealed. The proposal, as conditioned, would not impact public health, safety, and welfare or cause depreciation for neighboring properties. Some area residents expressed concerns that the proposal would increase noise and crime in the surrounding Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 16 of 18 September 20, 2022 G - 20 neighborhood. The City and Applicant provided detailed information addressing these concerns, which notes that shelter operations would manage such potential impacts by requiring shelter guests to register and agree to rules prohibiting drug use, alcohol, weapons, and fighting on the property. In addition, shelter operations include quiet hours and security patrols both at the property and in the surrounding neighborhood. The Applicant would also engage with the community through quarterly neighborhood meetings to ensure that the shelter operations continually respond to concerns raised by neighboring residents. Several members of the public and numerous community organizations expressed overwhelming support for the proposal, noting that the proposed expansion is necessary to meet an increasing demand for emergency shelter services in the area. As noted above in Conclusion 1 and detailed below, conditions are necessary to ensure that the proposal complies with all municipal code requirements and requirements for approval of a conditional use permit. Findings 132. 3. With conditions, the proposed use would ensure the maximum degree of compatibility between uses. The proposal would not change the existing homeless shelter use of the property, which was previously approved in 2001. SEPA mitigation conditions which require that the Applicant submit a landscape plan providing adequate screening of on-site activities and enhancing the aesthetics of the site; conduct quarterly neighborhood meetings; monitor parking needs at the property and submit for approval an amended off-site parking demand assessment; and designate tent camping areas in compliance with building setback requirements for the RMD zone, would ensure that the proposal is compatible with surrounding land uses. Accordingly, as conditioned, the proposal would be compatible with other uses in the vicinity. As noted above in Conclusion 1 and detailed below, conditions are necessary to ensure that the proposal complies with all municipal code requirements and requirements for approval of a conditional use permit. Findings 132. 4. The proposed use would comply with the Federal Fair Housing Act. The proposed building would be required to comply with the Americans with Disabilities Act of the International Building Code. Compliance with this requirement would be reviewed at the time of building permit review. Finding 18. DECISION Based on the above findings and conclusions, the request for a conditional use permit to allow construction of a 40-foot by 50-foot building, which would expand shelter capacity at the existing Serenity House site, and to allow designated areas for five tent sites and five overnight vehicle camping sites, at 2321 W. 18th Street, is APPROVED, with the following conditions: 1. The conditions of approval from application CUP No. 01-10 are hereby null and void with all Hearing Examiner's conditions of approval included in application No. PZ 20-55. Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 17 of 18 September 20, 2022 G - 21 2. The SEPA mitigations identified in the MDNS 4 1427 shall be required and incorporated by reference with these conditions of approval. 3. Approval of this Conditional Use Permit does not preclude any permits that are required from any other City Division or Department. 4. SEPA mitigating conditions and Hearing Examiner's conditions of approval shall be recorded to property title to notice future property owners on actions needed to remain in compliance with this approval. 5. Building and fire permit applications and approvals shall be required prior to occupancy. DECIDED this 28th day of December 2020. ANDREW M. REEVES Hearing Examiner Sound Law Center Findings, Conclusions, and Decision City of Port Angeles Hearing Examiner Serenity House Expansion CUP, No. PZ 20-55 Page 18 of 18 September 20, 2022 G - 22 MDNS # 1427 PZ 20-55 CITY OF PORT ANGELES MITIGATED DETERM[NATION OF NON SIGNIFICANCE W ACChapter 197-t 1-355(4)(a) Description of Proposal: Expand existing homeless shelter to house up to 188 overnight gucst.s, with limited tent/vehicle camping Applicant: Serenity House of Clallarn County Property Owner: Serenity House of Clallain County Location of Proposal: 2321 W. 18"St,Parcel#0,6309,911021 Lead Agency: CITY OF PORTANGELE'S "The lead agency for this proposal has determined that this proposal will not have a probable significant adverse impact on the environment. Pursuant to 'AC" 197-11-350(3),the proposal has been clarified, changed,and conditioned to include necessary trati I gation measures to avoid,inininvize or compensate for Probable sigmificant impacts, An environmental impact statement(E[S) is not required under RCW 43.21C.030(2)(c), The necessary mitigation measures are listed below,the Environmental Checklist is attached and the information is available to the public on requesL This determination is based on the following findings and conclusions: Findings: 0 Time overnight camping spaces and tent camping area are visible to residential properties to the east, 0 The tent carnping area is in close proximity to a driveway. 1-ife safety measures Must be considered in landscaping design to avoid potential velucle collision with campers. # The proposal incorporates mitigation to monitor and compensate for significant impacts,through quarterly cornniunity engagement meetings.The City should be invited to these meetings. 4 The proposal incorporates mitigation to comply with Ch. 8.30,045 Port Angeles Municipal Code (P'AMC),,which regulates nuisances that may arise due to the propposed camping and shelter use.The projxr)sed management of the site would ensure proper sanitation,solid waste disposal and security. * The applicant provided infornration that suffices w,Transportation Demand Management Assessment in Part 14 in the SEPA checklist. Eighteen parking spaces would be available for 188 overnight guests (additional spaces,are provided for staff,providers,and overnight vehicle campers), 'Rie two eastern proposed overnight vehicle camper spaces are not suitable for parking due to insufficient area and orientation. The parking lot contains spaces that have enough area to accommodate,vehicles,that are less than 9 feet wide by 18 feet long parking space. • The existing fence and vegetation provide sufficient:screen along the W 18"'St frontage as well as along the western and northern property lines. • The tent sites proposed must abide by structural setbacks to,ensure adjacent residential use compatibility and to preserve public safety and welfare. • The maxiinuin building height is 35-feet in the Residential Mediurn Density Zone. • Additional conditions relevant to the Conditional Use Pen-nit criteria in Ch. 17.96.050 PANIC arid any applicable Port Angeles Municipal Code in ay be rcNuired as identified in the Hearing Exarniner's, Decision,,when issued. Mitigation requirements: • A landscaping plan shall he provided to ensure compatibility with the adjacent zoning and public safety. The plan shall provide security,a view of on-site activities and accomplish several goals including: September 20, 2022 G - 23 MQNS# 1427 PZ 20-55 LProvide a screen capable along the eastern edge of the parking lot and eastern edge of the tent campsites,so that standing individuals at or near-the adjacent eastern property line do not see activity, and in such a way that enhances aesthetics of the site with perennial flowers and shrubs, 2.Delineate tent pad locations and enhance aesthetics of each campsite,and 3 I.Integi-a te vehicle bollards and landscaping to protect camper life,safety from vehicle collision in such a way that enhances aesthetics of tile,site with perennial flowers,and shrubs, • Tile shelter operator shall conduct quarterly neighborhood meetings as proposed and shall invite the City of'Port Angeles Department of Community Development and Police Department to,the meeting. • Prior to submittal afar building permit application for the building expansion, the proponent shall. monitor the percentage of vehicles compared to overnight guests registered, The shelter operator shall submit an amerided Transportation Demand Management Assessment to the CED Director for approval with the building permit application to ensure adequacy of parking for overnight guests and staff. • The five parking spaces for overnight camping shall be allowed only within conforming striped spaces. Parking spaces currently,do not exist in the east area where the applicant proposes two overnight parking spaces and shall be relocated to conforming striped spaces. Signage shall be installed delineating the parking spaces for overnight vehicle carnping. All parking spaces shall be striped. A revised parking plan shall be submitted with the building permit application.- • Overnight camping vehicles are limited to those that will fit within the 9 feet wide by 18 feet long parking space. • The tent camping area shall be set back a inininluin of 15 feet front the rear property line and five feet from the west side property,line,'The tent area shall be identified with signage. • 'The proposed building shall be limited to 35-feet in height. This MT; NS is issued after using the optional DNS process in WAC 19741-355. There is no further comment period: Signatu re 4' 7-1— Date 12/1/20 Allyson Brekke, SEPA Of"flicial You may appeal this determination to the Port Angeles City Council through the Department of Community and Economic Development, 321 East Fifth Street, Port Angeles, WA 98362, by submitting such written appeal no later than December 16, 2020 at l2pin PST. You should be prepared to make specific factual obJections. Responsible Official: Allyson Brekke, Director, Community and Economic Development Department, City of Port Angeles,321 East Fifth Street, Port Angeles, WA 98362,phone,(300)417 -4750. September 20, 2022 G - 24 RZ 20-55 Final MUNS - Please sign before noori ff today Foinal Audit Report 2020-12-01 Create& 2020-12-01 By Emmia Bohn(ebain@cdtyofpa.us) slatus: Signed Transaction IiID: CBJCHBCAABAAs-IOwSaTRuCIKBhPJHLcxZHxYinblimmaEdz TZ 20-55 Final NIDNS - Please sign before noon today" History Document created by Emma Bohn (ebollin@ckyofpa.u:s) 2020-12-01-4:43:35 RM GMT-IP address:7'6�.1191.127.50 Docurneint emailed to Allyson B,rekke(a,brekke@cftyafpa.us)for signature 2020-12-101-4A4:22 PM WAT Email viewed by Allysoin Brekke(abrekke@dtyofpa.us) 2020-12-01 -7:5t0i)PM GMT-W address:76.191.127.50 Document e-sigined by Alllyson Brekke (abrekke1@cityofpa.us) SignaWrp Date,2020-12-01-751A6 PM GMT-Time Source°server-IIP address:76 191' 127,50 Agreement completed. 2020-12-01-T51A6 PM GMT L!! Adobe Sign= September 20, 2022 G - 25 RCW 35A.21 .360 Hosting the homeless by religious organizations— When authorized—Requirements—Prohibitions on local actions . (1) A religious organization may host the homeless on property owned or controlled by the religious organization whether within buildings located on the property or elsewhere on the property outside of buildings . (2) Except as provided in subsection (7) of this section, a code city may not enact an ordinance or regulation or take any other action that : (a) Imposes conditions other than those necessary to protect public health and safety and that do not substantially burden the decisions or actions of a religious organization regarding the location of housing or shelter, such as an outdoor encampment, indoor overnight shelter, temporary small house on-site, or vehicle resident safe parking, for homeless persons on property owned or controlled by the religious organization; (b) Requires a religious organization to obtain insurance pertaining to the liability of a municipality with respect to homeless persons housed on property owned by a religious organization or otherwise requires the religious organization to indemnify the municipality against such liability; (c) Imposes permit fees in excess of the actual costs associated with the review and approval of permit applications . A code city has discretion to reduce or waive permit fees for a religious organization that is hosting the homeless; (d) Specifically limits a religious organization' s availability to host an outdoor encampment on its property or property controlled by the religious organization to fewer than six months during any calendar year. However, a code city may enact an ordinance or regulation that requires a separation of time of no more than three months between subsequent or established outdoor encampments at a particular site; (e) Specifically limits a religious organization' s outdoor encampment hosting term to fewer than four consecutive months; (f) Limits the number of simultaneous religious organization outdoor encampment postings within the same municipality during any given period of time . Simultaneous and adjacent postings of outdoor encampments by religious organizations may be limited if located within one thousand feet of another outdoor encampment concurrently hosted by a religious organization; (g) Limits a religious organization' s availability to host safe parking efforts at its on-site parking lot, including limitations on any other congregationally sponsored uses and the parking available to support such uses during the hosting, except for limitations that are in accord with the following criteria that would govern if enacted by local ordinance or memorandum of understanding between the host religious organization and the jurisdiction: (i) No less than one space may be devoted to safe parking per ten on-site parking spaces; (ii) Restroom access must be provided either within the buildings on the property or through use of portable facilities, with the provision for proper disposal of waste if recreational vehicles are hosted; and (iii) Religious organizations providing spaces for safe parking must continue to abide by any existing on-site parking minimum requirement so that the provision of safe parking spaces does not RCWS6Ot61JJb4JJ 2%12022) 1 1 1 G - 26 reduce the total number of available parking spaces below the minimum number of spaces required by the code city, but a code city may enter into a memorandum of understanding with a religious organization that reduces the minimum number of on-site parking spaces required; (h) Limits a religious organization' s availability to host an indoor overnight shelter in spaces with at least two accessible exits due to lack of sprinklers or other fire-related concerns, except that : (i) If a code city fire official finds that fire-related concerns associated with an indoor overnight shelter pose an imminent danger to persons within the shelter, the code city may take action to limit the religious organization' s availability to host the indoor overnight shelter; and (ii) A code city may require a host religious organization to enter into a memorandum of understanding for fire safety that includes local fire district inspections, an outline for appropriate emergency procedures, a determination of the most viable means to evacuate occupants from inside the host site with appropriate illuminated exit signage, panic bar exit doors, and a completed fire watch agreement indicating: (A) Posted safe means of egress; (B) Operable smoke detectors, carbon monoxide detectors as necessary, and fire extinguishers; (C) A plan for monitors who spend the night awake and are familiar with emergency protocols, who have suitable communication devices, and who know how to contact the local fire department; or (i) Limits a religious organization' s ability to host temporary small houses on land owned or controlled by the religious organization, except for recommendations that are in accord with the following criteria: (i) A renewable one-year duration agreed to by the host religious organization and local jurisdiction via a memorandum of understanding; (ii) Maintaining a maximum unit square footage of one hundred twenty square feet, with units set at least six feet apart; (iii) Electricity and heat, if provided, must be inspected by the local jurisdiction; (iv) Space heaters, if provided, must be approved by the local fire authority; (v) Doors and windows must be included and be lockable, with a recommendation that the managing agency and host religious organization also possess keys; (vi) Each unit must have a fire extinguisher; (vii) Adequate restrooms must be provided, including restrooms solely for families if present, along with handwashing and potable running water to be available if not provided within the individual units, including accommodating black water; (viii) A recommendation for the host religious organization to partner with regional homeless service providers to develop pathways to permanent housing. (3) (a) A code city may enact an ordinance or regulation or take any other action that requires a host religious organization and a distinct managing agency using the religious organization' s property, owned or controlled by the religious organization, for postings to include outdoor encampments, temporary small houses on-site, indoor overnight shelters, or vehicle resident safe parking to enter into a memorandum of understanding to protect the public health and safety of both the residents of the particular hosting and the residents of the code city. RCWS60t61JJb4JJ 2%12022) [ 2 1 G - 27 (b) At a minimum, the agreement must include information regarding: The right of a resident in an outdoor encampment, vehicle resident safe parking, temporary small house on-site, or indoor overnight shelter to seek public health and safety assistance, the resident ' s ability to access social services on-site, and the resident ' s ability to directly interact with the host religious organization, including the ability to express any concerns regarding the managing agency to the religious organization; a written code of conduct agreed to by the managing agency, if any, host religious organization, and all volunteers working with residents of the outdoor encampment, temporary small house on-site, indoor overnight shelter, or vehicle resident safe parking; and when a publicly funded managing agency exists, the ability for the host religious organization to interact with residents of the outdoor encampment, indoor overnight shelter, temporary small house on-site, or vehicle resident safe parking using a release of information. (4) If required to do so by a code city, any host religious organization performing any hosting of an outdoor encampment, vehicle resident safe parking, or indoor overnight shelter, or the host religious organization' s managing agency, must ensure that the code city or local law enforcement agency has completed sex offender checks of all adult residents and guests . The host religious organization retains the authority to allow such offenders to remain on the property. A host religious organization or host religious organization' s managing agency performing any hosting of vehicle resident safe parking must inform vehicle residents how to comply with laws regarding the legal status of vehicles and drivers, and provide a written code of conduct consistent with area standards . (5) Any host religious organization performing any hosting of an outdoor encampment, vehicle resident safe parking, temporary small house on-site, or indoor overnight shelter, with a publicly funded managing agency, must work with the code city to utilize Washington' s homeless client management information system, as provided for in RCW 43 . 185C. 180 . When the religious organization does not partner with a managing agency, the religious organization is encouraged to partner with a local homeless services provider using the Washington homeless client managing information system. Any managing agency receiving any funding from local continuum of care programs must utilize the homeless client management information system. Temporary, overnight, extreme weather shelter provided in religious organization buildings does not need to meet this requirement . ( 6) For the purposes of this section: (a) "Managing agency" means an organization such as a religious organization or other organized entity that has the capacity to organize and manage a homeless outdoor encampment, temporary small houses on-site, indoor overnight shelter, and a vehicle resident safe parking program. (b) "Outdoor encampment" means any temporary tent or structure encampment, or both. (c) "Religious organization" means the federally protected practice of a recognized religious assembly, school, or institution that owns or controls real property. (d) "Temporary" means not affixed to land permanently and not using underground utilities . (7) (a) Subsection (2) of this section does not affect a code city policy, ordinance, memorandum of understanding, or applicable consent decree that regulates religious organizations ' hosting of the homeless RCWS60t6jjj 4Jj 2%12022) [ 3 1 G - 28 if such policies, ordinances, memoranda of understanding, or consent decrees : (i) Exist prior to June 11, 2020; (ii) Do not categorically prohibit the hosting of the homeless by religious organizations; and (iii) Have not been previously ruled by a court to violate the religious land use and institutionalized persons act, 42 U. S .C. Sec. 2000cc. (b) If such policies, ordinances, memoranda of understanding, and consent decrees are amended after June 11, 2020, those amendments are not affected by subsection (2) of this section if those amendments satisfy (a) (ii) and (iii) of this subsection. (8) An appointed or elected public official, public employee, or public agency as defined in RCW 4 . 24 . 470 is immune from civil liability for (a) damages arising from the permitting decisions for a temporary encampment for the homeless as provided in this section and (b) any conduct or unlawful activity that may occur as a result of the temporary encampment for the homeless as provided in this section. (9) A religious organization hosting outdoor encampments, vehicle resident safe parking, or indoor overnight shelters for the homeless that receives funds from any government agency may not refuse to host any resident or prospective resident because of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, as these terms are defined in RCW 49 . 60 . 040 . (10) (a) Prior to the opening of an outdoor encampment, indoor overnight shelter, temporary small house on-site, or vehicle resident safe parking, a religious organization hosting the homeless on property owned or controlled by the religious organization must host a meeting open to the public for the purpose of providing a forum for discussion of related neighborhood concerns, unless the use is in response to a declared emergency. The religious organization must provide written notice of the meeting to the code city legislative authority at least one week if possible but no later than ninety-six hours prior to the meeting. The notice must specify the time, place, and purpose of the meeting. (b) A code city must provide community notice of the meeting described in (a) of this subsection by taking at least two of the following actions at any time prior to the time of the meeting: (i) Delivering to each local newspaper of general circulation and local radio or television station that has on file with the governing body a written request to be notified of special meetings; (ii) Posting on the code city' s website . A code city is not required to post a special meeting notice on its website if it : (A) Does not have a website; (B) employs fewer than ten full-time equivalent employees; or (C) does not employ personnel whose duty, as defined by a job description or existing contract, is to maintain or update the website; (iii) Prominently displaying, on signage at least two feet in height and two feet in width, one or more meeting notices that can be placed on or adjacent to the main arterials in proximity to the location of the meeting; or (iv) Prominently displaying the notice at the meeting site . [2020 c 223 § 4; 2010 c 175 § 4 . ] RCWS6Ot61JJ 4JJ 2%12022) [ 4 1 G - 29 Findings—Intent-2020 c 223: See note following RCW 36 . 01 . 290 . Findings—Intent—Construction—Prior consent decrees and negotiated settlements for temporary encampments for the homeless not superseded-2010 c 175 : See notes following RCW 36 . 01 . 290 . RCWS6Ot6jjj 4Jj 2%12022) [ 5 1 G - 30 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington regarding hosting the homeless by religious organizations, amending Chapter 17.96 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance as amended, and Chapter 17.96 of the Port Angeles Municipal Code are hereby amended by adding a new section 17.96.055 to read as follows: 17.96.055 Hosting the homeless by religious organizations 1. Recognizing that the Constitutions of the United States and Washington State confer on religious organizations liberties to practice their faith by sheltering people experiencing homelessness or housing the poor, the City will impose no restrictions on those liberties except: A. The requirements and regulations established by Washington state statutes and administrative regulations, and B. A religious organization that intends to host facilities for sheltering the homeless shall first obtain a Conditional Use Permit. 2. The procedure for obtaining a Conditional Use Permit shall be the use of the City's Conditional Use Permit Application and approval process, as set forth in PAMC 17.96.050, and be consistent with the criteria and conditions set forth in RCW 35A.21.360. 3. There shall be no fee for a Conditional Use Permit issued to a religious organization issued pursuant to paragraph 2 above. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3- Severability. If any provisions of this Ordinance,or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. September 20, 2022 G - 31 Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ,2022. Kate Dexter,Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Kari Martinez-Bailey, City Clerk PUBLISHED: , 2022 By Summary September 20, 2022 G - 32 RESOLUTION NO. A RESOLUTION of the City of Port Angeles, Washington regarding hosting the homeless by religious organizations. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY RESOLVE AS FOLLOWS: Whereas, the City is obligated to comply with state statutes and regulations that, in some instances, do place criteria, conditions, or limitations on facilities intended to be used to support those experiencing homelessness; and Whereas, the City, in its ordinances and policies, does not place restrictions or limitations on religious organizations that intend to host facilities to support those experiencing homelessness; and Now, Therefore, It Is Hereby Resolved That it is the policy of the City to support and encourage religious organizations, to the extent they can, to host facilities to support those experiencing homelessness; and it is Further Resolved that the ordinances and regulations adopted by the City shall be interpreted to advance that policy. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ,2022. Kate Dexter,Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Kari Martinez-Bailey, City Clerk September 20, 2022 G - 33 Chapter 22.90 TEMPORARY ENCAMPMENTS Sections: 22.90.010 Purpose. 22.90.020 Applliic lbiillit —Construction. 22.90.030 Definitions. 22.90.040 Geneirall provisions. 22.90.050 Meirnoiranduirn of understanding. 22.90.060 Outdoor eiric irnpirneints. 22.90.070 Indoor overnight shellteirs. 22.90.080 Teirnpoir iry simaIIII lhouses; on site. 22.90.090 Vehicle resident safe pairIking aireas. 22.90.100 Teimpoirairy enc irnpirneint peirirni t—AppIlic tiion and ireview process— Appells. 22.90.010 Purpose. The purpose of this chapter is to establish local standards and procedures to regulate temporary encampments, as defined herein, in a manner consistent with guidance provided by RCW ;35 .21.360., WAC,51_j-6- 30, and other applicable state and federal law acknowledging the right of religious organizations to exercise their faith by serving and sheltering the homeless. This chapter further attempts to appropriately balance such considerations with the city's fundamental responsibility to protect the health, safety, and welfare of both temporary encampment residents and of the public. (Ord.007/2021 § 2(Exh.A)) 22.90.020 Applicability - Construction. A. The regulations, requirements, and standards set forth in this chapter apply to all temporary encampments within the city. September 20, 2022 G - 34 B. This chapter shall be reasonably construed and administered in a manner consistent with applicable state and federal law, including RCW,35A.�1_.3 0, and shall be construed and administered with appropriate flexibility where necessary to prevent violations of legally protected rights of religious exercise. Without limitation of the foregoing, the city may exercise any of the authority set forth in RCW;35 .21.360.in administering this chapter. C. Except as provided in this chapter and/or by law, nothing in this chapter shall excuse any person from compliance with all applicable provisions of the Monroe Municipal Code. (Ord.007/2021 §2(Exh. A)) 22.90.030 Definitions. The following definitions shall apply for purposes of this chapter: A. "Managing agency" means an organization such as a religious organization or other organized entity that has the capacity to organize and manage a temporary encampment. A "managing agency" may be the same entity as the sponsor. B. "Outdoor encampment" means any temporary tent or structure encampment, or both. C. "Religious organization" means the federally protected practice of a recognized religious assembly, school, or institution that owns or controls the real property where the temporary encampment is hosted. D. "Sponsor" means an entity that has an agreement or arrangement with the managing agency to provide basic services and support for the residents of a temporary encampment and liaison with the surrounding community. A "sponsor" may be the same entity as the managing agency. E. "Temporary" means not affixed to land permanently and not using underground utilities. F. "Temporary encampment" means a group of homeless persons temporarily residing out of doors or otherwise in a nonpermanent living arrangement on a site, with services provided by a sponsor and supervised by a managing agency, and specifically includes an outdoor encampment as defined in this chapter, as well as an indoor overnight shelter, temporary small house on site, or vehicle resident safe parking, as such terms are used in RCW;35 .21.36O.. September 20, 2022 G - 35 G. "Temporary encampment permit" means the regulatory approval issued by the zoning administrator pursuant to this chapter authorizing the installation of a temporary encampment. (Ord. 007/2021 § 2(Exh.A)) 22.90.040 General provisions. The following standards shall apply to all temporary encampments, except as modified by the category-specific standards otherwise set forth in this chapter: A. A religious organization may host a temporary encampment for the homeless on property owned or controlled by the religious organization whether within buildings located on the property or elsewhere on the property outside of buildings, subject to the provisions of this chapter. B. All temporary encampments shall comply with the applicable provisions of RCW.35 .21.360. C. The host religious organization and/or managing agency shall provide a transportation plan for the temporary encampment, which shall include provisions for access to and from transit services. D. The host religious organization and/or managing agency shall ensure the temporary encampment's compliance with all applicable: (1) state laws and regulations; (2) Monroe Municipal Code provisions; (3) fire district directives; and (4) health district standards. E. The host religious organization and/or the managing agency shall appoint an individual to serve as a permanent point of contact for the temporary encampment. F. At least one representative of the host religious organization, the managing agency, and/or a designated occupant of the temporary encampment shall be on duty at the temporary encampment all times. Such individual(s) shall be familiar with emergency protocols, equipped with suitable communication devices, and be trained to contact local first responders when necessary. The names and contact information for such individual(s) shall be posted daily at the temporary encampment. G. The host religious organization and/or the managing agency shall ensure the temporary encampment's compliance with all applicable public health regulations, including but not limited to the following: September 20, 2022 G - 36 1. Adequate toilet facilities shall be provided on site and shall be set back at least forty feet from all property lines. Restroom access shall be provided either within the buildings on the host property or through use of portable facilities; 2. Hand washing stations shall be provided near the toilets and food preparation areas; 3. Adequate food preparation and/or service tents and/or facilities shall be provided; 4. Solid waste receptacles shall be provided on site throughout the temporary encampment. A regular trash patrol in the immediate vicinity of the temporary encampment site shall also be provided; 5. An adequate supply of potable water shall be available on site at all times; and 6. All applicable city, county, health department, and state regulations pertaining to drinking water connections and solid waste disposal shall be met. H. Temporary encampments shall not cause or permit the intrusion of noise from the temporary encampment exceeding the applicable thresholds set forth in WAC J1.7-&.0.-04.O.. I. The host religious organization and/or the managing agency shall keep a log of the names of all overnight residents of the temporary encampment and the date(s) of their residency. J. The host religious organization performing any hosting of an outdoor encampment, vehicle resident safe parking, or indoor overnight shelter, or the managing agency, must ensure that the Monroe police department has completed sex offender checks of all adult residents and guests. Provided, that the host religious organization shall retain the discretion to allow such offenders to remain on the property. K. Periodic inspections of the temporary encampment by public officials from agencies with applicable regulatoryjurisdiction, including without limitation the building official and fire marshal, may be conducted at reasonable times, consistent with applicable constitutional and statutory standards. L. Any host religious organization must work with the city to utilize Washington's homeless client management information system, as provided for in RCW 2._1_£-5_C_,_1_8.0.. 1. When there is no managing agency, the host religious organization is encouraged to partner with a local homeless services provider using the Washington homeless client managing information system. September 20, 2022 G - 37 2. Any managing agency receiving any funding from local continuum of care programs must utilize the homeless client management information system. 3. Temporary, overnight, extreme weather shelters provided in religious organization buildings are exempt from the requirements of this subsection. M. Unless otherwise expressly provided by this chapter, temporary encampments may be located in any zoning district. (Ord.007/2021 § 2(Exh.A)) 22.90.050 Memorandum of understanding. A. The host religious organization and/or a managing agency shall execute a memorandum of understanding to protect the health and safety of both the residents of the temporary encampment and that of the public. Any such memorandum of understanding shall be consistent with RCW ;35 . .13_50.and this chapter, may include appropriate conditions, and must, at a minimum, include information regarding: 1. The right of a temporary encampment resident to seek public health and safety assistance; 2. The resident's ability to access social services on site; 3. The resident's ability to directly interact with the host religious organization, including the ability to express any concerns regarding the managing agency to the religious organization; 4. A written code of conduct agreed to by the managing agency, if any, the host religious organization, and all volunteers working with residents; and 5. Where a publicly funded managing agency exists, the ability for the host religious organization to interact with residents using a release of information. B. The memorandum of understanding shall include a promise by the host religious organization and/or a managing agency not to apply for another permit under this chapter in violation of the applicable timing and/or distance requirements hereunder. C. The zoning administrator, in consultation with the city attorney, is authorized to negotiate and execute on behalf of the city a memorandum of understanding under this section. (Ord.007/2021 § 2 (Exh.A)) September 20, 2022 G - 38 22.90.060 Outdoor encampments. Theprovisions of this section shall apply to outdoor encampments. A. The hosting term of an outdoor encampment shall not exceed six months at a particular site in a calendar year. B. At least three months shall lapse between subsequent or established outdoor encampments at a particular site. C. Simultaneous and adjacent hostings of outdoor encampments by religious organizations shall not be located within one thousand feet of another outdoor encampment concurrently hosted by the same or different religious organization. D. An outdoor encampment shall be located a minimum of twenty feet from the property line of abutting properties containing residential uses. E. Any exterior lighting must be directed downward and contained within the outdoor encampment. F. The maximum residential density of an outdoor encampment is one occupant per four hundred square feet of parcel area; provided, that the maximum number of occupants within an outdoor encampment shall not exceed one hundred regardless of the size of the parcel. G. An outdoor encampment shall comply with the following fire safety requirements: 1. All tents exceeding three hundred square feet, and all canopies exceeding four hundred square feet, shall be comprised of flame retardant materials; 2. Open flames are prohibited in an outdoor encampment; 3. If temporary structures other than tents are used for habitation within an outdoor encampment, each such structure shall have a door, at least one egress window, and shall be equipped with a functional smoke detector; 4. An adequate power supply to the outdoor encampment is required; provided, that properly permitted and installed construction site type electrical boxes may be approved by the zoning administrator; and 5. Only wired electrical heating is allowed within tents and other temporary structures used for habitation at an outdoor encampment. September 20, 2022 G - 39 H. The outdoor encampment shall ensure a minimum separation of six feet between structures, including tents. I. The city may require a sight-obscuring fence around the perimeter of the outdoor encampment unless the city determines that there is sufficient vegetation, topographic variation, or other site conditions and/or circumstances such that fencing would not be reasonably necessary. (Ord.007/2021 §2(Exh.A)) 22.90.070 Indoor overnight shelters. The provisions of this section shall apply to indoor overnight shelters. The city shall not limit a religious organization's availability to host an indoor overnight shelter in spaces with at least two accessible exits due to lack of sprinklers or other fire-related concerns, except that: A. If the fire code official finds that fire-related concerns associated with an indoor overnight shelter pose an imminent danger to persons within the shelter, the city may take appropriate action to limit the religious organization's availability to host the indoor overnight shelter; and B. The city may require a host religious organization to enter into a memorandum of understanding for fire safety that includes: 1. Inspections by the fire code official; 2. An outline for appropriate emergency procedures; 3. A determination of the most viable means to evacuate occupants from inside the host site with appropriate illuminated exit signage; 4. Panic bar exit doors; and 5. A completed fire watch agreement indicating: a. Posted safe means of egress; b. Operable smoke detectors, carbon monoxide detectors as necessary, and fire extinguishers; and September 20, 2022 G - 40 c. A plan for monitors who spend the night awake and are familiar with emergency protocols, who have suitable communication devices, and who know how to contact the fire department. (Ord.007/2021 §2(Exh.A)) 22.90.080 Temporary small houses on site. The provisions of this section shall apply to temporary small houses on site. The city shall not limit a religious organization's ability to host temporary small houses on land owned or controlled by the religious organization, except for recommendations that are in accord with the following criteria: A. A renewable one-year duration agreed to by the host religious organization and the city via a memorandum of understanding; B. Maintaining a maximum unit square footage of one hundred twenty square feet, with units set at least six feet apart; C. Electricity and heat, if provided, must be inspected by the city; D. Space heaters, if provided, must be approved by the local fire authority; E. Doors and windows must be included and be lockable, with a recommendation that the managing agency and host religious organization also possess keys; F. Each unit must have a fire extinguisher; G. Adequate restrooms must be provided, including restrooms solely for families if present, along with handwashing and potable running water to be available if not provided within the individual units, including accommodating black water; H. A recommendation for the host religious organization to partner with regional homeless service providers to develop pathways to permanent housing. (Ord.007/2021 § 2(Exh.A)) 22.90.090 Vehicle resident safe parking areas. The provisions of this section shall apply to vehicle resident safe parking areas. September 20, 2022 G - 41 A. The city shall not limit a religious organization's availability to host safe parking efforts at its on- site parking lot, including limitations on any other congregationally sponsored uses and the parking available to support such uses during the hosting; provided, that the following criteria are met: 1. No less than one space may be devoted to safe parking per ten on-site parking spaces; 2. Restroom access must be provided either within the buildings on the property or through use of portable facilities. If recreational vehicles are hosted, facilities for proper disposal of waste shall be provided; and 3. The religious organization providing spaces for safe parking shall abide by all existing on-site parking minimum requirements so that the provision of safe parking spaces does not reduce the total number of available parking spaces below the minimum number of spaces otherwise required by the MMC. Provided, the city may in its discretion enter into a memorandum of understanding with the religious organization that reduces the minimum number of on-site parking spaces required. B. The host religious organization or the managing agency must inform vehicle residents how to comply with laws regarding the legal status of vehicles and drivers and provide a written code of conduct consistent with applicable city standards. (Ord.007/2021 §2(Exh.A)) 22.90.100 Temporary encampment permit - Application and review process - Appeals. A. Application. The form of the application for a temporary encampment permit shall be provided by the zoning administrator. The completed application for a temporary encampment permit shall be signed by the host religious organization and/or managing agency, and shall be submitted to the community development department in accordance with this section. No fee shall be required for such application. The application shall contain, at a minimum, contact information for the applicant, and detailed information regarding the following: 1. How the proposed temporary encampment will meet the requirements set forth in this chapter; 2. Potential adverse effects that the proposed temporary encampment will likely have on neighboring properties and the community; September 20, 2022 G - 42 3. Measures to mitigate such adverse effects; 4. A proposed written code of conduct for the temporary encampment; 5. Measures to meet applicable requirements of the International Fire Code; 6. Certification that the Monroe police department has completed, or shall complete, sex offender checks of all adult residents and guests of the temporary encampment as required by MMC 2. f�. .0- 7. An irrevocable, signed, and notarized statement, in a form approved by the city attorney, granting public officials from agencies with applicable regulatory jurisdiction, including without limitation the building official and fire marshal, to periodically enter upon the property to conduct inspections at reasonable times, consistent with applicable constitutional and statutory standards; and 8. An irrevocable, signed, and notarized statement, in a form approved by the city attorney, granting the city and the city's agents permission to enter upon the property and summarily abate the temporary encampment and all physical evidence thereof if the temporary encampment is not removed by the applicant within the period specified as part of the temporary encampment permit, and agreeing to reimburse the city for any expenses incurred by the city in abating the temporary encampment. B. Community Meeting. Unless the use is in response to a federal, state or locally declared emergency, the host religious organization or the managing agency shall hold a meeting open to the public prior to the opening of a temporary encampment for the purpose of providing a forum for discussion of related neighborhood concerns. The religious organization must provide written notice of the community meeting to the city council at least one week, if possible, but no later than ninety- six hours prior to the meeting. 1. The notice must specify the time, place, and purpose of the meeting; and 2. Public notice of the meeting shall be provided by the city by taking at least two of the following actions at any time prior to the time of the meeting: a. Delivering to each local newspaper of general circulation and local radio or television station that has on file with the city a written request to be notified of special meetings; b. Posting on the city's website; September 20, 2022 G - 43 c. Prominently displaying, on signage at least two feet in height and two feet in width, one or more meeting notices that can be placed on or adjacent to the main arterials in proximity to the location of the meeting; or d. Prominently displaying the notice at the meeting site. C. Application Review. The zoning administrator shall issue a decision approving or denying the application for a temporary encampment permit within fourteen days of the date that the application was submitted. D. Decision. A notice of decision for the temporary encampment, or summary thereof, shall contain the decision of the zoning administrator approving or denying the application, and the appeal procedure, and shall be distributed as required within four business days after the decision. E. Conditions of Approval. Reasonable conditions of approval may be imposed as deemed necessary by the zoning administrator in order to protect the health, safety, and welfare of the public and the occupants of the temporary encampment, consistent with this chapter and applicable federal and state law. Such conditions of approval shall include execution of a memorandum of understanding as required by this chapter. Without limitation of the foregoing, any such conditions of approval shall comply with RCW.35w - 1.3-6.0. and applicable state and federal law concerning religious exercise. F. Appeal. The zoning administrator's decision to approve, approve with conditions, or deny the application is appealable directly to Snohomish County Superior Court in accordance with the procedures and time frames of the Land Use Petition Act, Chapter;36.70C RCW. (Ord.007/2021 § 2(Exh. A)) This site does not support Internet Explorer.To view this site, Code Publishing Company recommends using one of the following browsers: Google Chrome, Firefox, or Safari. The Monroe Municipal Code is current through Ordinance 023/2022, passed August 23, 2022. Disclaimer: The city clerk's office has the official version of the Monroe Municipal Code. Users should contact the city clerk's office for ordinances passed subsequent to the ordinance cited above. City Website:www.monroewa. v. C......cj_e__Pu_ _I_i_s.�ir7c�mpany September 20, 2022 G - 44 21.36.120 Temporary encampments. (1)This section applies to temporary encampments which house groups of persons experiencing homelessness, excluding indoor temporary housing or indoor sleeping accommodations to homeless persons. (2)Only the following entities can establish a temporary encampment described in subsection(1)of this section: (a)Religious organizations as set forth in the Religious Land Use and Institutionalized Persons Act,42 U.S.C. Chapter 21c; (b)Any 501(c)Internal Revenue Service recognized nonprofit organization having expertise managing facilities for homeless persons; (c)Government agencies that provide services for homeless persons. (3)Temporary encampments are permitted on public or private property,except R-1 zoned properties having ownership not listed in subsection(2)of this section. (4)Temporary encampments must satisfy the following requirements: (a)No more than 50 residents shall reside within a temporary encampment; (b)The temporary encampment must be sponsored and/or managed by one or more of the entities set forth in subsection(2)of this section; (c)The property must be sufficient in size to accommodate the temporary encampment; (d)The temporary encampment must be located at least 20 feet from any property line abutting a property having an existing residential use,and 10 feet from all other property lines; (e)A sight-obscuring screen shall be erected around the outer perimeter of the temporary encampment consisting of any combination of fencing,landscaping,existing structures,or other screening methods approved by the Director; (f)The temporary encampment shall make adequate accommodations that ensure the general health,welfare and safety of the residents including,but not limited to,potable water,sanitation facilities, solid waste removal, fire protection,electricity,noise control and security; (g) Suitable on-site parking and space for deliveries must be provided; and (h)No permanent structures are constructed under the provisions for this section. (5)The operating of a temporary encampment shall include the following: (a)A point of contact shall be appointed and on file with the City for managing and enforcing the terms of the temporary use permit; (b)A code of conduct for living at the temporary encampment shall be established specifying: (i)Operating policies; (ii)Restrictions on drugs,alcohol,weapons,violence,open flames; (iii)Prohibitions on smoking in public places,littering,loitering and/or trespassing on nearby properties; and (iv)Establishment of quiet hours; (c)Establishment of measures that ensure compliance with all applicable State and local regulations as well as the code of conduct for the temporary encampment; September 20, 2022 G - 45 (d)The sponsor and/or managing entity shall take all reasonable and legal steps to: (i)Obtain verifiable identification from current and prospective encampment residents and use such identification to obtain sex offender and warrant checks from agencies; and (ii)If said warrant and sex offender checks reveal either(A)an existing or outstanding warrant from any jurisdiction in the United States for the arrest of the individual who is the subject of the check;or(B)the individual who is the subject of the check is a sex offender,required to register with the County Sheriff or their county of residence pursuant to RCW 9A.44.130,then the sponsoring and/or managing entity will reject the individual who is the subject of the check for residency in the temporary encampment,or eject the individual who is the subject of the check from the temporary encampment if that person is already a resident of the temporary encampment; and (iii)Notify the City's Police Department if an individual is ejected from the encampment due to an active warrant or match on a sex offender check,or if the individual appears to pose a threat to the community; and (e)The managing entity shall allow access for inspections by public agency officials for the purposes of ensuring public health,safety, and welfare and for monitoring compliance with the requirements set forth herein and the conditions of approval of the temporary use permit. (6)Timing. (a)A temporary use permit may authorize the occupation of a temporary encampment for up to a maximum of 150 days after which all temporary facilities of the encampment must be removed within seven calendar days; (b)Only one temporary encampment is allowed on the same property during any 365-day period with a minimum 180 days separating the erecting of another temporary encampment on the same property. (7)Submission of an application for a temporary use permit for a temporary encampment shall include the following: (a)A written project summary specifying the following information: (i)The date the temporary encampment will commence; (ii)The length of time the temporary encampment will be erected; (iii)The maximum number of residents proposed; (iv)The manner in which the temporary encampment will comply with the requirements of this section; (b)Site plan drawing identifying the location of all sleeping tents, sanitation facilities including restrooms and showers,cooking facilities,waste receptacles,water facilities,sanitary sewer or human waste disposal facilities,parking and delivery space facilities,and any other pertinent information identified by the Director as being necessary to show compliance with this section; (c)Name and contact information of the sponsor,managing agency and,if applicable,other point of contact information; (d)Property owner's authorization for the temporary encampment's use of the property; (e)A copy of the proposed code of conduct and operating agreement; (f)Information on transportation and transit services to and from the encampment; and (g)In the case of nonreligious organizations,evidence of the organization's ability to successfully and safely operate a temporary encampment for homeless persons. September 20, 2022 G - 46 (8)Decision Criteria.A temporary use permit for a temporary encampment may be approved by the director if the following criteria are satisfied: (a)Adequate provisions are made for public health and safety; (b)The proposed use will not be materially detrimental to the public welfare or injurious to the property or nearby improvements; and (c)The proposed use satisfies the requirements of this section and all other applicable local, State and Federal regulations. (9)Miscellaneous Provisions. (a)Conditions of Approval. (i)Because each temporary encampment has unique characteristics such as size,duration,uses,number of occupants and composition,the Director is authorized to impose conditions on the approval of a temporary use permit; (ii)Conditions,if imposed,must be intended to minimize nuisance-generating features in matters of noise, waste,air quality,unsightliness,traffic,physical hazards and other similar matters. (b)The Director may modify the submittal requirements to request more or less information if determined appropriate to achieve the purpose of this chapter. (c)If the sponsoring and/or managing entities,upon being notified by the Director in writing, fail to act to correct any violations in a reasonable time,the temporary use permit may be revoked. (d)The provisions for temporary uses set forth in WMC 21.36.030,21.36.040 and 21.82.130 shall not apply to temporary encampments. (Ord. 706 § 32,2020; Ord. 644 § 1,2018) September 20, 2022 G - 47 COMPLETING THE GREAT AMERICAN RAIL-TRAIL FROM PUGET SOUND (Winslow) to PACIFIC (La Push) A Three-County Proposal for a RAISE* Grant Sponsored by: Bainbridge Island Parks &Trails Foundation (BIPTF), North Kitsap Trails Association (NKTA), and the Peninsula Trails Coalition (PTC) Fall 2022 through Spring 2023 Objective Submit a RAISE grant application by the next anticipated deadline of April, 2023 to plan and construct strategic sections of the Puget Sound to Pacific "PS213" portion of the RTC Great American Rail Trail. Executive Summary The three non-profit trails advocacy organizations, ("The Proponents") working in consultation with the Washington DC-based Rails-to-Trails Conservancy (RTC), propose to prepare a RAISE grant application, in the $25-$45 million range, for a comprehensive, three-county package of projects toward completing the westernmost section of the Great American Rail-Trail (GART), from the ferry terminal on Bainbridge Island to the Pacific Ocean at La Push. The Proponents would seek approval for pursuing the grant from the affected jurisdictions, including Tribes, and would only proceed with concurrence from those jurisdictions to support the project work if the application is successful. The Proponents will secure the funding to hire a consultant (est. of$120K-$150K) to produce the grant application. The Proponents, in consultation with the jurisdictions, will direct the work of the consultant,jointly determine the method for the administration of the RAISE grant, if successful, and coordinate all elements of the process and the products. Background In April 2022, representatives of the RTC, along with Governor Inslee's Senior Policy Advisor for Outdoor Recreation and Economic Development, Jon Snyder, made a field visit to the Olympic Peninsula and Bainbridge Island, accompanied by local advocates for regional trails. During this trip, both parties (RTC and Gov. Inslee's office) indicated that what they were seeing and learning about the current status of regional trails here—the Sound to Olympics Trail (STO) on Bainbridge Island and in north Kitsap County, the Olympic Discovery Trail (ODT) across the north Olympic Peninsula, and the unnamed conceptual connector of the two from Hood Canal 1 September 20, 2022 I - 1 Bridge west to the ODT—suggested that there is a strong possibility of producing a very competitive application for funding under the Federal RAISE program. As that message carried through their 2-3 days in the area, their local guides agreed to have further exploratory discussions with RTC, and in early June, a conference call led to a decision to provide an early heads up-to staff-level contacts at many of the key jurisdictions (Kitsap, Jefferson, and Clallam counties; cities of Bainbridge Island, Poulsbo, Port Angeles; Port Townsend, and Suquamish and Jamestown S'Klallam Tribes). The conference call also initiated internal conversations and preliminary planning by a representative of each of the three proponents: Barbara Trafton - Bainbridge Island Parks &Trails Foundation, Don Willott - North Kitsap Trails Association, and Jeff Bohman - Peninsula Trails Coalition, along with Steve Durrant, Landscape Architect with a career focus on multi-modal transportation featuring shared-use trails, who has been serving as an expert advocate volunteer with the Proponents. Favorable Factors • Governor's support • Rails To Trails Coalition support • WSDOT's engagement with parts of the route • Favorable federal agency environment • Allure of completing the western 150+ miles of the national GART • Uniquely long corridor of developed rural communities connected by the trail, crossing the Kitsap and Olympic Peninsulas between Puget Sound and the Pacific Ocean • Multi-jurisdictional scope, including Tribes • Opportunity for meaningful associated infrastructure projects that would increase competitiveness, such as culvert replacements and mass transit linkages • Availability of qualified , specialized consultants Actions to Date Recognizing the boldness of the concept and the limited timeline, the scoping team concluded that it was important to gather facts supporting the concept's potential to be able to present to the proponents' boards, and to the leadership of the jurisdictions. The Proponents' aim to gather information advances serious feasibility discussions regarding the work to be accomplished, the methods and processes under which all parties would have an appropriate stake in the process and the product. Clearly, this concept is in its infancy and will need to be thoroughly discussed before proceeding. Nonetheless, if the concept has a chance to succeed, and working backward from a submittal deadline of spring, 2023, the scoping team believes 2 September 20, 2022 1 - 2 that a consultant would need to be selected by October. With that timeline in mind, the scoping team has sought letters of interest from several highly-qualified candidates and has received expressions of interest from three firms: Alta, Parametrix and MIG. Those responses confirm the feasibility of developing a grant application by the deadline of spring, 2023, within the estimated cost of contracting and managing the consultant. Proposed Operating Structure • Proponent consortium raises the funds and has their non-profit, private sector flexibility to move the project along promptly, including managing the consultant's work. • Consultant management by a designated project manager with proponents' leadership oversight • Proponents would share project costs equally (1/3 ea. of—$150,000) • Jurisdictions, possibly operating through the existing and relevant structure of the Peninsula Regional Transportation Planning Organization (PRTPO), would help guide the scope of work and would provide limited assistance to equip consultant with info needed to produce the application Next Steps The scoping team has discussed important aspects such as funding, project management, providing for thorough jurisdictional involvement, proponent organizations' roles & responsibilities,jurisdictional roles & responsibilities, fiscal management, and related matters. So, starting points for those subjects are ready for discussion. The next step, which this working document is intended to prompt, is a review and discussion by each of the proponents' boards, with the goal of having board approvals in place (along with any and all board input to next steps) by mid-September. PTC has already approved the concept and funding. Meanwhile, similar introductory conversations need to be held by the scoping team members with their respective jurisdictions so that jurisdictional buy-in can be accomplished in September. In turn, that will allow consultant selection in October and the project work could begin. * Rebuilding American Infrastructure with Sustainability and Equity(the successor program to previous federal TIGER and BUILD programs) 3 September 20, 2022 1 - 3 AbOLA RAISE Grants The Rebuilding American Infrastructure with entities that own, operate, and maintain much Sustainability and Equity, or RAISE Discretionary of our transportation infrastructure, but Grant program, provides a unique opportunity otherwise cannot turn to the Federal for the DOT to invest in active transportation, government for support. road, rail,transit and port projects that promise Program Background to achieve national objectives. For FY2022, Since 2009 through 2021*,the Program has roughly 40 percent of the awards will fund awarded more than $3.8 billion in Federal improvements to bicycling, including trails.This funding to 345 projects to support rural and year 55 percent were awarded to rural areas. tribal communities across the nation, leveraging Previously known as the an estimated $6.8 billion in non- R o u g h 4 0 Better Utilizing Investments RAISE/BUILD/TIGER funding. *The August 2022 perc,"'ent,of the to Leverage Development announcement included an additional 166 1""Y"22,22,( W (BUILD) and Transportation projects awarded $2.275 billion. Investment Generating vIlv4U,,,�,, lumd Economic Recovery (TIGER) Overall,the Department of Transportation has Discretionary Grants, received more than 10,400 applications to requesting more than $185 billion for Congress has dedicated nearly $9.9 billion for transportation projects across the country. thirteen rounds of National The RAISE program enables DOT to use a Infrastructure Investments rigorous merit-based process to select projects to fund projects that have a significant local or with exceptional benefits, explore ways to regional impact. deliver projects faster and save on construction In each competition, DOT receives hundreds of costs, and make needed investments in our applications to build and repair critical pieces of Nation's infrastructure. our freight and passenger transportation Additional background: networks. The RAISE program enables DOT to 0 2022 RAISE grants are for planning and examine these projects on their merits to help capital investments that support roads, ensure that taxpayers are getting the highest bridges,transit, rail, ports, or intermodal value for every dollar invested. transportation. The eligibility requirements of RAISE allow 0 50% of funding is designated for projects project sponsors at the State and local levels to in rural areas, and 50% of the funding is obtain funding for multi-modal, multi- designated for projects in urban areas. jurisdictional projects that are more difficult to 0 Nearly two-thirds of projects are located support through traditional DOT programs. in areas o persistent poverty or f RAISE can provide capital funding directly to any historically disadvantaged communities. public entity, including municipalities, counties, 0 The largest 2022 grant award is $25 port authorities,tribal governments, MPOs, or million. Per statute, no more than others in contrast to traditional Federal $341.25 million could be awarded to a programs which provide funding to very specific single state in this round of funding. groups of applicants (mostly State DOTS and 0 FY2022 RAISE funds must be spent by transit agencies). This flexibility allows RAISE September 30,2031. and our traditional partners at the State and https://www.transportation.gov/RAISEgrants/about local levels to work directly with a host of September 20, 2022 1 - 4 AbOLA RAISE Grants In the eleven rounds of funding between 2009 and Merit Criteria for Selection 2021, DOT awarded $3.8 billion to 345 projects from The evaluation of RAISE applications includes specific RAISE and its predecessors. In 2022, DOT awarded methods for presenting and reviewing the project almost$2.3 billion to 166 projects. benefits. Eight Merit Criteria were used in the FY2022 RAISE process. From the 2022 Notice of Funding Availability Safety:Will the project target known, documented The Infrastructure Investment and Jobs Act(Pub. L. safety problems within the project area or wider 117-58, November 15, 2021, "Bipartisan transportation network, and how will the project Infrastructure Law," or"BIL") authorized and protect motorized and non-motorized travelers or appropriated $1.5 billion to be awarded by the communities from health and safety risks. Department of Transportation ("DOT")for FY 2022 for Local and Regional Project Assistance Program Grants Environmental Sustainability:Will the project reduce under National Infrastructure Investments.The 2022 air pollution and greenhouse gas emissions from Notice of Funding Opportunity (NOFO) solicits transportation, increase use of lower-carbon travel applications for projects to be funded under the Local modes such as active transportation, improve and Regional Project Assistance Program, known as resiliency of at-risk infrastructure, incorporate lower- the RAISE Grants program, including any additional carbon construction materials, or address the funding appropriated for the RAISE Grants program disproportionate negative environmental impacts of under the FY 2022 Appropriations Act. On March 15, transportation on disadvantaged communities. 2022,the Consolidated Appropriations Act, 2022 Quality of Life:Will the project improve quality of life (Pub. L. 117-103, "FY 2022 Appropriations Act") by increasing equity and accessibility for travelers, appropriated an additional $775 million for the FY reducing transportation and housing cost burdens. 2022 RAISE Grant Program.Therefore, a total of $2.275 billion in funding was available for the FY 2022 Improves Mobility and Community Connectivity:Will RAISE Grant Program. the project increase mobility and expand connectivity, particularly non-motorized travelers. RAISE Grants are for capital investments, including acquisition, in surface transportation that will have a Economic Competitiveness and Opportunity:Will the significant local or regional impact. Per the BIL, in project increase affordable transportation options addition to capital awards, DOT will award at least and system connectivity to revitalize communities, $113.75 million for eligible planning, preparation or increase access to location-efficient affordable design of projects eligible for RAISE Grants that do not housing, reduce burdens of commuting, increase result in construction with FY2022 RAISE funding; at tourism opportunities, or improve overall well-being. least$75 million will be awarded from the BIL funding Will project delivery and implementation create good- and at least$38.75 million will be awarded from the paying jobs. FY 2022 Appropriations Act funding. State of Good Repair:Will the project contribute to a Fifty percent of the funding will be awarded to rural state of good repair by restoring and modernizing areas. core infrastructure assets, and/or addressing current or projected system vulnerabilities. In addition, DOT will award at least$35 million for projects located in areas of persistent poverty or Partnership and Collaboration:Will the project historically disadvantaged communities; a minimum engage communities affected by the project, and are of$15 million will be awarded from the BIL funding equity considerations for disadvantaged communities and a minimum of$20 million will be awarded from meaningfully integrated into planning, development, the FY 2022 Appropriations Act funding. and implementation of transportation investments. Innovation:Will the project include innovative strategies including: innovative technologies, innovative project delivery, and innovative financing. September 20, 2022 1 - 5 AbOLA RAISE Grants RAISE Grants Fund Alta has a history of securing federal funding, and has helped clients raise over$153 million in a Safer and More funding through the RAISE grant program alone. "If your submission was not funded this cycle, Sustainable take comfort in knowing that 4 out of 10 projects awarded in 2022 were resubmitted from last Future year," said Alta Principal Jeff Knowles, AICP. "US DOT offers advice on how to strengthen your Jeff Knowles, AICP, Alta Planning + Design application so that you can compete again (and you should)." On Thursday, U.S. Secretary of Transportation Pete Buttigieg announced $2.2 billion in project There is more federal funding available through awards from the Rebuilding American the Bipartisan Infrastructure Law this year. The Infrastructure with Sustainability and Equity Safe Streets and Roads for All (SS4A) Program (RAISE) program.This cycle funded 166 projects and Reconnecting Communities Pilot Program are to help communities move forward on projects open. Reach out to Alta Principal and federal that make our transportation systems safer, funding expert Jeff Knowles if you want to learn more accessible, more affordable, and more more about these opportunities to fund your projects. Contact him at sustainable. jeffknowles@altago.com. Nearly half of these awarded projects will fund pedestrian improvements, and roughly 40 percent will fund improvements to bicycling. https.Ilblog.altaplanning.com Almost 2 out of every 3 projects will support areas of persistent poverty. This year, more than half of projects (55 percent) were awarded to rural areas compared to 45 percent in urban areas, with an average investment of$16.7 million per capital project. All 50 states were awarded project funding, including the District of Columbia, along with Puerto Rico, the Virgin Islands, and the Northern Mariana Islands. The states awarded the most funding were California (8) and Washington (7), while Minnesota, North Carolina, Oklahoma, Virginia and Texas all had six projects funded. "Federal investment for active transportation is at an all time high, but the RAISE program remains highly competitive given the immense need," said Alta Principal Jennifer Baldwin. "Complete Streets projects that improve walking and bicycling for equity communities and have other climate and economic benefits are a good fit for RAISE." September 20, 2022 1 - 6 t Q Z w F- a ■ ■ ■ a �1• a ■ • IU I • j4a uU � O w ' a (A a r ■� a � r ♦ crm Q Q '� r clu VNVIN0N >, 3 .o °>, fQ m N ^> o s U T Y +O+ L N ° a m � au 0 � Li +' ■ rn m c = N o O J s O 0- -0 _00 H V 4 1 O >ou c m m m o o o Lu m ID -0 c c E c c c c c O •� O O .O .N .N .N .N O O O O -, .�, ... � L vU v v v v v X X c X X X X X co e W W O W W W W W 0 00-10000000 0 � z a >1 � � 0 v m w Ln Z >_ a m o Q Y e > o C7 O Q _�• Q N -° a o C � 'fp •ro d Q N J - -M O '� N 0 Vl -�o� to -6 U i N •L. Q � .� � F. "c > j y U > m a a s o >1 o to �� Q U O ® � a rLp o o 0 0 0 O C y Z v E v v v v a1 + w D w w w w H Q N - o acn 0000 aC/) ® T I9 w u 0 p N e ' O N 07 / , � w Q cn0 Q e O H r� :ZE Y H w - O c 7 m 0 0: cn O N O N 0 0 C W 16 �° v m � a a � d3m" ar Z o O o 0 0 0 o O Z }) W W W W W W _,j W e H I— H H H F 47 a co AeAAAee 'v ° aE /lD ? ° �© •L - F— a' >>> o 0 C > NA o E Ln rp - ttA N E v N .L- N aLEo •m W L CC a) x o u o Ln - J - g o 0) m Q •}C:- o N E m E E 0) CZ ro v v 0 c ELn v =O t t rp � Ln v i+J 41 ro CE } E c o 4.1 O O r�o X ° `o U 'Q 0 d 0 _ Q c C E Q Q o O 4- + O ro l7 l7 J a + 0 U (J1 i p m 4J 4J Ql U U 0'1 � 4� M O w �L v 0) Ln aJ O N a� ~ Ln O u 4 ' Ul I I I To O f0 O C O 41 d Lf 40— Ln 41 Ln O y D U OU m {/) v 4J U Ql Ln Ln 0 4-1A r6 Ln o s C c , z a 0 O N ac L y CLn U 4J fp Q 0) N ro Ln IA }� O r6Ln m N Ln O a� V 0 t E 4O rho `^ v N L i � 0) Ln ? w 0) 41 V N f0 L ,,r1' j ro 4J 0 Q O in Ln a, C E . 4J Ln 0 � i O O i ro { Ln � u ro t r I o ON ~ `~ Lh ro 'aa O _0 .•� a E O N ry) C C m L1J ro i N 41 Ln 0 N N O r6 lJ U- Z Q z 0 v � 0 ` a, i LLI y L �-j ro o a D O L o U O b p 7-1 0 `° •'� I--r1 > ^1 V 4—j 0 W D00 u / L c C E o N m Ln / I , s 1 e 4-j N O z L ° O z Ln o v v L7 J z C-P, ap Em g em A? L O ----- ----- I x 4D 'd� E cf cc S. _t4 'a 0 M sw 0%, 0 60 - 010 FA v 0 00 0 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20,2022 To: City Council From: Nathan West, City Manager Subject: City Council Virtual vs. Hybrid Meetings Summary: During the September 6t' City Council meeting, Council member Meyer requested a continued discussion about returning to in-person City Council meetings. At least three other Council member indicated support for this discussion to be brought to the next regular Council meeting. Funding: N/A Recommendation: Discuss the status of virtual vs.hybrid Council meetings. Background / Analysis: On September 6, Council member Meyer requested a continued discussion about returning to in-person City Council meetings. A prior discussion occurred at the March 15, 2022 meeting, Council unanimously passed a Motion to hold virtual meetings when the COVID-19 risk is at moderate to high levels as shown on the Clallam County dashboard located at ,,,,,° y n,,,,,,Since that action only once has the risk level dropped below moderate resulting in a hybrid meeting. At the drafting of this memorandum the 14 day Rate of Reported Covid Cases was 241/100,000 which is identified as high risk. Because the law changed on March 24,2022, and in order to retain the County dashboard as the reference to guide when future meetings will be in person, Council passed a new Motion May 17, 2022 to include finding that it is not"reasonable safe"to conduct an in-person meeting when the COVID-19 risk is moderate to high as shown on the dashboard. Due to the enhancements in technology and innovative opportunities for public participation, staff does recommend that in any scenario a virtual option be maintained. Funding:N/A September 20, 2022 1 - 7 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20,2022 To: City Council From: Nathan West, City Manager Brian Smith,Police Chief William Bloor, City Attorney Subject: Joint Public Safety Facility Management Agreement Summary: At its May 23, 2022 joint meeting with Clallam County Commissioners and Council directed staff to negotiate with the County a Joint Public Safety Facility (JPSF) Project Management Agreement. That draft agreement is presented tonight for Council's consideration. Funding: Funding has been set aside from the PenCom capital reserve for the City's share of the Joint Public Safety Project for the 911 Center in the amount of$2,500,000 as outlined in the 2023-2028 Capital Facilities Plan (CFP) and the 2022 Budget. The CFP also includes $1,000,000 from the PenCom capital fund in 2023 for this project. Recommendation: Approve the Management Agreement for the Joint Public Safety Facility Proj ect between the City of Port Angeles and Clallam County, authorize the City Manager to sign the same, and authorize the City Manager to make minor modifications to the Agreement as appropriate to accomplish the purposes of the project. Background / Analysis: On May 23, 2022 City Council participated in a joint meeting with Clallam County Commissioners to discuss the Joint Public Safety Facility. The motion from that meeting did two things: 1.) Directed staff to bring back to Council an agreement and 2.) Authorized the County as the lead for contract and design work with consulting firm OAC. The focus of this evening's meeting is follow- through on item one from that motion. Consideration for item two will be discussed and considered once the County has completed site selection analysis work and submitted it to the City for review and approval. Since the May 23rd meeting various renditions of agreements have been submitted between the County and City. Attached to this memo is a clean document showing the final version as negotiated. The agreement specifically outlines the parties joint and individual responsibilities. Each entity will be responsible for 50% of the cost for design and property acquisition. The County will be responsible for project management for the architectural and design phase of the project know as Phase IL The agreement further ensures that The City and County will jointly participate in the ranking and selection of the JPSF construction site. The agreement also stipulates that each party is to provide to the other Party a copy of any press release it intends to make at least twenty-four(24)hours prior to making the release. A major change to the agreement is that the Fire Station element of the project is not specifically built in to a level of 30% design. The County has shared concerns over considerable cost that this could add to September 20, 2022 1 - 8 the design of the project. The City has asserted that the agreement stipulate the site selected shall provide adequate and feasible area for construction of a fire station in the future. Council is encouraged to look at the agreement in detail. Due to the short term around time additional information will be provided at the Council meeting. Funding: Funding has been set aside from the PenCom capital reserve for the City's share of the Joint Public Safety Project for the 911 Center in the amount of$2,500,000 as outlined in the 2023- 2028 Capital Facilities Plan (CFP) and the 2022 Budget. The CFP also includes $1,000,000 from the PenCom capital fund in 2023 for this project. September 20, 2022 1 - 9 MANAGEMENT AGREEMENT JOINT PUBLIC SAFETY FACILITY PROJECT City of Port Angeles and Clallam County, Washington This Management Agreement(Agreement) is made and entered into by and between the City of Port Angeles (City), a code city and municipal corporation of the state of Washington and Clallam County (County), a political subdivision of the state of Washington. For and in consideration of the performance to be rendered under the terms of this Agreement, the Parties hereby recite, and agree as follows: WHEREAS, In early 2019 and thereafter The Parties, having recognized a critical need to create adequate physical space to securely house the operations of expanding public safety functions, jointly began a project to design and construct a new public facility. More specifically, the City and County elected to jointly undertake a project that would provide a new Joint Public Safety Facility (JPSF) to house the City's 911 telephone answering point and public safety communications and dispatching facility known as PenCom, and the County's Emergency Management Department including an emergency operations center (EOC). The project also planned for sufficient site space to eventually house a West Side City Fire Station. The City and County elected to jointly undertake this project in order to allow PenCom and the County's EOC to be relocated to a facility providing sufficient operational space in a location that is physically secure and seismically robust while minimizing cost to local taxpayers. WHEREAS, Upon initiation of the project, the City, with the County's consent, assumed initial leadership of the project by contracting for and managing, with ongoing County input, the first phase of the project known as "Conceptual Design" (project Phase 1). This initial effort produced a"Preliminary Design Report"providing a tentative site layout and building floor plan, along with an estimate of building construction costs. Based on the results of Phase I, the City and County elected in the fall of 2021 to move forward with the project. WHEREAS, The Parties recognize that as the project moves into its second phase, known as "Detailed Design" (project Phase 11), it will require commitment of substantially more project management resources to assure continued progress with optimal efficiency. At their joint meeting on May 23, 2022, the City and County's legislative bodies agreed that the County, with ongoing input from the City, would assume leadership for the project's Detailed Design phase, including providing the services of a professional project manager to oversee and direct the project's cost, scope and schedule. WHEREAS, The purpose of this Agreement is to assure JPSF project responsibilities for Phase 11 are clearly stated and mutually understood. More specifically, the goal of this Agreement is to clearly outline relationships, responsibilities, and communication expectations between the City and County with regard to Phase 11 of the JPSF project, and thereby reduce delays caused by multiple decision-making entities,and avoid duplication of effort. For purposes of this Agreement, Phase II means and includes the tasks and deliverables described in "Exhibit A" that is attached hereto and incorporated herein by this reference, and subsequent schematic design, design development, and construction documentation preparation activities, the details of which will be Page 1 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 10 negotiated with the project architectural and engineering firm during the fourth quarter of calendar year 2022, and which can be reduced to writing and made part of this Agreement in the future. WHEREAS, The Parties recognize and agree that this Agreement addresses only Phase II of the project, and that Phase II is divided into two subparts,Phase IIA and Phase IIB. Phase IIA involves primarily the identification and selection of the JPSF construction site, and Phase IIB primarily involves the detailed design process to culminate in the creation of schematic design and permitting and construction documentation. WHEREAS, The Parties recognize and agree that time is of the essence regarding the site selection process and the design process described herein. Both Parties agree to evaluate and respond to requests for information and requests for input and/or decisions in the shortest amount of time practicable but in no instance shall responses to requests for input and/or information exceed the time limitations set forth in Section A (7)below. NOW THEREFORE, The City and County agree to undertake the development of the JPSF as a joint enterprise subject to the restraints and conditions described below: A. Responsibilities of the County and City Jointly I. The City and County will to the extent practical, equally participate in and contribute to decisions affecting JPSF final design and cost of construction. Neither Parry will unreasonably withhold its approval of a proposal affecting construction site selection, design activities or construction actions presented by the other Parry; 2. The City and County will jointly participate in the ranking and selection of the JPSF construction site; 3. The City and County will jointly participate in overall detailed design process with the City being provided monthly opportunities to make input to that process through the JPSF Project Manager. Furthermore, the City will be provided opportunity at the beginning of each phase of detailed design (schematic design, design development, and construction documentation preparation) to provide design input, such as floor plan, and building interior specifications input to the JPSF Project Manager for those portions of the JPSF that PenCom and any other City activities will occupy. In similar fashion, the City will be given opportunity at the conclusion of each phase of detailed design to review and approve completed design work applicable to the JPSF spaces City activities will occupy; 4. The County and the City legislative bodies may meet jointly, if they so choose, when full project briefings are provided at the start of the schematic design phase, the start of the design development phase, and the end of the construction documentation preparation phase of the proj ect; 5. At the conclusion of project Phase II activities,the County and City will assess the practicality of proceeding to Phase III, JPSF construction, and if so, and if an election is made to proceed, how Phase III will be managed. Phase III is not subject to this agreement; Page 2 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 11 6. The County and the City each agree that they will endeavor to respond to any information or decision requests made by the other Party within forty-eight(48)hours of receipt of the request, but in no instance shall said response be in excess of 96 hours with the following exception. In those instances involving a request for input to the design process,where it is, or should be, reasonably contemplated that a necessary design decision will significantly impact useability or utility of occupied space(s) or reasonably appears that it will alter the project cost by more than $25,000, then the party, from whom input is requested, shall respond in no more than 10 calendar days. If the parry from whom information or input is requested fails to provide the requested information or input within the time limits in this paragraph, after being afforded an opportunity to do so, it shall be deemed that the Party has waived said opportunity to make input; 7. The County and the City each hereby identify to the other, in writing, the identity of their respective JPSF project managers empowered to make and communicate project decisions to the other Party. For Clallam County: Ron Cameron Dale Jackson Clallam County Undersheriff Jackson & Associates JPSF Project Director JPSF Project Manager For the City of Port Angeles: Nathan West Brian Smith City Manager Police Chief JPSF Project Manager 8. The County and City shall be responsible for their respective obligations regarding any record retention requirements under this agreement, Public Records Act requests served on either parry shall be immediately relayed to the other Party's Public Records Officer so the Parties may quickly and adequately respond to such request; B. Responsibilities of the County 1. The County shall be responsible for funding fifty(50)percent of the cost, if any,to acquire and improve real property utilized as a construction site for the JPSF. The County shall also be responsible for the cost of that portion of the Phase II JPSF project work devoted to the design of the project's Emergency Management (including Emergency Operations Center or EOC) module and reasonably allocated exterior spaces, provided, however, that notwithstanding any other provision of this Agreement, the County's monetary obligation under this Agreement is not to exceed without prior authorization of the Clallam County Board of Commissioners, $1,000,000 ($650,000 design, and $350,000 real property acquisition) for all Phase II work. Page 3 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 12 2. The County will manage through its Project Director and Project Manager, JPSF project cost, scope and schedule during Phase 11 and enter into contract with a licensed architectural and engineering firm (hereinafter "project A&E firm") to produce a detailed design for the JPSF (schematic design, design development and construction documentation preparation) sufficient to allow solicitation of contractor bids for construction and to proceed with actual construction of the facility; 3. The County represents that it has retained either as a regular employee, and or through execution of a personal services contract, and will provide the services of a professional project manager(hereinafter"Project Manager")throughout Phase 11 of the project. The County and/or its designated Project Manager or Project Director shall be the only person(s)/entity to give directions to the project A&E firm; 4. The Clallam County Board of Commissioners (CCBoC) is the only entity that will give directions to the JPSF Project Manager, or Project Director. Clallam County will however, to the extent practical and without causing project delays, provide project information updates to the City through its City Manager or his designee and through joint meetings with the City Council, and seek input from the City in the same manner; 5. The County shall ensure that any design firm or individual retained to provide detailed design work is properly licensed, bonded and insured to perform the work described; 6. The County, via the Project Manager, will develop, maintain and oversee execution of a detailed Project schedule that identifies major project tasks and key decision milestones, and will generally manage performance of project Phase II activities; 7. The County's Project Director will to the extent practical, provide both the City and the County with the same project related status information at the same time, and will provide copies of the Project Manager's monthly reports to the City when received by the County; 8. Several locations will be considered potential construction sites for the JPSF. The County will provide the City with a suitability/feasibility analysis addressing each site that includes but is not necessarily limited to: geotechnical screening results, availability of infrastructure, title report reviews, anticipated cost of parcels, estimated costs of any additional required infrastructure, cost of eliminating or mitigating encumbrances, cost of securing fiberoptic/broadband service, and discussion of proximity to Fairchild International Airport; 9. The County's Project Manager will be responsible for soliciting tribal consultations, application for State SHPO review, and preparation of SEPA review requests for the site ultimately selected for construction of the JPSF; 10. Each Party will invite the other to participate in all JPSF public involvement activities it undertakes in regard to the JPSF. Each Party will endeavor to provide to the other Party a copy of any press release it intends to make at least twenty-four(24)hours prior to making the release. Page 4 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 13 C. Responsibilities of the City 1. The City shall be responsible for funding fifty (50) percent of the cost, if any, to acquire and improve real property utilized as a construction site for the JPSF. The City shall also be responsible for the cost of that portion of the Phase II JPSF project work devoted to the design of the project's PenCom module and reasonably allocated exterior spaces, provided, however, that notwithstanding any other provision of this Agreement, the City's monetary obligation under this Agreement is not to exceed without prior authorization of the Port Angeles City Council, $1,000,000 ($650,000 design, and $350,000 real property acquisition) for all Phase II work. 2. The City and the County have agreed that the site selected shall provide adequate and feasible area for construction of a fire station in the future, but the design of a fire station will not be included in the detailed design produced under Phase 11 of the JPSF project; 3. The City agrees to reimburse the County for all expenses the County incurs for design activities that are allocated to design of the JPSF components that will be utilized or occupied by PenCom or other City activities within thirty (30) days of receipt from the County of billing for said expenses. D. Dispute Resolution Recognizing the possibility for possible disputes to arise between the County and City,the Parties agree to the following dispute resolution procedures: In the event of any dispute concerning the terms of this Agreement, the application or interpretation of the terms, or the breach thereof, the Parties agree to make good faith efforts to resolve such dispute through direct discussions. The parties recognize that time is of the essence in performance of this agreement and that any disputes should be resolved as quickly as feasible. For that purpose, the Parties agree that the City's representatives for dispute resolution shall be the City Manager or his designee and the Mayor, and the County's shall be one Commissioner and the County's Project Director. Within 5 business days after a dispute or question is identified, the representatives shall meet in person to discuss the issue and attempt to resolve it. In the event that the representatives need to collect additional information or there is another reason to adjourn the meeting to a later time, the representatives shall reconvene within 5 business days. If such efforts are unsuccessful, the Parties agree to submit the issue(s)to mediation on an expedited basis. The mediator shall be selected by agreement of the Parties. All fees and expenses for the mediation shall be borne by the Parties equally. However, each Party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. In the event the Parties are unable to reach mutual agreement through the process described above, including the selection of a mediator, either Party may file an action in Clallam County Superior Court seeking any legally appropriate remedy to resolve the conflict between the Page 5 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 14 Parties. Either Party may request the court to expedite hearing on the issue(s)presented, and each Party agrees not to unreasonably object to such a request. Each Party shall be responsible for its own costs, including any attorney fees, in any such action. E. Termination I. For Public Convenience. Either Party may terminate this agreement upon 30 days written notice to the other Party whenever the County or the City determines, in their sole discretion, that such termination is in the interests of the County or is in the interests of the City. 2. Termination Due to Insufficient Funds. If sufficient funds for performance under this contract are not appropriated or allocated or are withdrawn, reduced, or otherwise limited, either Party may terminate this contract upon five (5) days written notice to the other Party. 3. Termination for Breach. If either Party defaults by failing to perform any of the obligations of this Agreement, the other Party may immediately upon written notice to the other Party, terminate this Agreement. 4. Termination for lack of agreement. This Agreement contemplates agreement of the Parties in Phase IIA and 1113 regarding site location and final design details to be contained in final design and construction documents. In the event that the Parties cannot agree upon these details, either party may terminate this Agreement upon five (5) days written notice to the other party. F. Indemnification and Insurance The Parties agree that each is an independent public entity and that nothing in this agreement shall make one the partner, agent, representative, or employee of the other for any purpose. Each Party remains solely and entirely responsible for the acts of its respective staff performing services for the other Party under this Agreement. Each Party to this MOU shall indemnify, defend, and hold harmless the other Party and its officers, employees, agents, and volunteers from and against any and all claims, damages, demands, actions, lawsuits, liens, liabilities,penalties, fines, or other such proceedings including without limitation, for personal injuries, loss of life or property damage (collectively "Claims") arising directly from the indemnifying Party's acts or omissions. Provided, however, that the indemnifying Party's obligation under this provision will not extend to claims or damages arising out of the sole negligence of the other Party. Parties agree to obtain and maintain in full force and effect, insurance in sufficient amounts and scope of coverage during the term of this Agreement, and/or coverage through membership in a self-insured risk pool, including (without limitation) general liability, officer and public officials' errors and omissions,property, casualty and fire. G. Entire Agreement Page 6 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 15 This written document, including any exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings,and may only be amended or added to by a written amendment executed by both parties. By: City Manager Chairperson City of Port Angeles Board of Commissioners Clallam County Washington Date: Date: Page 7 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 16 EXHIBIT "B" PROJECT DESCRIPTION CLALLAM COUNTY AND CITY OF PORT ANGELES JOINT PUBLIC SAFETY FACILITY EMERGENCY OPERATIONS CENTER/ 911 DISPATCH / FIRE STATION PHASE 2A DESIGN SERVICES July 19, 2022 INTRODUCTION Clallam County (County) has requested OAC Services, Inc. (OAC) prepare a scope of work and fee estimate for Phase 2A of design services associated with construction of a new Emergency Operations Center (EOC), 911 Dispatch Center,and Fire Station.The County will design and construct a roughly twenty thousand square- foot Joint Public Safety Facility QPSF) at a site to be determined from this phase of work. The City of Port Angeles (City) will play a critical role in supporting the design and configurations of the 911 Dispatch Center and Fire Station. Both the existing EOC and 911 Dispatch are nearing the end of their useful service with respect to size/space and growth capacity. The fire station will add service and decrease response times to the western part of the city. Phase 2A design work will address master planning of the site, site civil design, geotechnical investigations, wetland delineation, and updated construction cost estimates, all necessary first steps in the design process. Our team members include Hennebery Eddy Architects, ZenoVic & Associates, GeoEngineers,and Roen Associates,respectively. The areas of study addressed by this Master Planning effort are: • Planning/Zoning analysis of the project property to establish high-level criteria for the JPSF placement on the site and associated geotechnical site work. • Verification of County and City facilities on-site— specifically if any of these components should be rearranged from the October 2020 Pre-Design Report layout. • Master planning design studies to assist in discussions/decision-making with the County. • Master planning site design and documentation. Following completion of this Phase 2A scope of work, the balance of the facility detailed design may be completed as a contract modification under a Phase 2B. The facility will be designed and constructed as a resilient and durable building. It will provide the County and City an essential facility to conduct emergency operations in support of its citizens and constituent jurisdictions when this need arises. During times when the EOC is not activated,the EOC will be designed for flexible use including the hosting of training events, simulation exercises,and for potential use as a business teleconference facility. It will provide the City an essential facility for a larger 911 Dispatch Center serving a large area across the northern peninsula as well as a west side fire station. The building is proposed to consist of a single story with a mechanical penthouse.The estimated construction cost for the building is$10.36 Million in 2021 dollars. As an essential facility, the building and supporting infrastructure will be designed to Risk Category IV requirements, providing the ability to be immediately operational after a disaster event, allowing for County and City continuity of operations. Page 8 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 17 In Phase 1, a pre-design report of an initial conceptual design for a combined EOC/911 Center/Fire Station proposed to be located at 2417 W 19th Street was completed by OAC and documented in the Joint Public Safety Building Pre-Design Report dated October 2020 (Report). This report is the basis for the scope of work identified here.The work is further described below. (A) SCOPE OF SERVICES: Included in this scope of work are the anticipated assumptions and exclusions.The noted scope includes Phase 2A design consisting of project management,master planning, civil engineering, and geotechnical engineering services. OAC will provide overall management of the Phase 2A design of the project. During this phase, our services will include master planning of the site considering relocating or rearranging the three`modules'as noted in the Report. In the Report,the EOC is planned for the east side of the property. Master planning efforts will include consultation with the County and City to gather input and needs associated with siting the building on the property.Additionally,land use analysis will be completed including coordination of zoning constraints,limits,and permissions,to be addressed with the County planning department and other departments as required. Additional detail is provided below: 1. Planning/Zoning Documentation services consisting of preparing a high-level planning/zoning analysis and summary documentation for use in preparation of a summary report. The planning/zoning analysis will include high-level criteria to support master planning of the general building and site work placement. 2. Master Planning services consisting of design and documentation for a two-step process with the County and City. • Step 1: Provide up to two (2) conceptual master plan site sketches showing general potential JPSF and site locations within the property for discussion with the County and City to determine their preferred option. • Step 2:Develop the preferred option to a level that meets established planning/zoning criteria. This phase includes two virtual meetings with the County, and City as required, to review conceptual master plan options and the preferred master plan design. This phase also includes meeting preparation time and ongoing informal coordination with the County and City. The proposed Master Planning will essentially provide the County the ability to shape how the subject property should be arranged so it retains the best potential use for both the County and City. With a master plan determined,the scheduling of site development can be more flexible and more predictable in how it will occur. The master plan will allow for a more predictable and more effective development of the site, reducing operational impacts for potential phased construction and identifying possible efficiencies for layout and associated infrastructure.Two initial site plan configurations will be developed with one selected for refinement to become the basis of schematic design. The geotechnical investigation will include a preliminary screening of up to four(4) sites,selected by the County. Review of existing publicly available geotechnical data,including hazard maps,will be the basis for screening. A site visit to observe existing conditions will be conducted and a report with recommended final site selection will be developed. Once the preferred site is determined, site exploration of multiple locations around the preferred site and a full geotechnical report of the site addressing soil properties, seismic parameters, and Page 9 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 18 structural design criteria for foundations among other elements,will be completed. Site exploration will consist of typical deep drilled borings. An infiltration study will be conducted in Phase 2B after the site is determined to be suitable and selected for development. A high-level wetland delineation will be performed to understand constraints of the preferred site. The delineation efforts will include a review of previously published data, a site visit to assess wetland boundaries and stream ordinary high water,and a report summarizing the high-level findings. The cost estimate developed in the Report will be updated to reflect current industry information on construction costs. Construction is anticipated to start in Q2 or Q3 of 2023. DELIVERABLES: The following deliverables will be submitted: • Phase 2A Summary Report (8.5x11 —PDF) o Includes Planning/Zoning and Master Plan Design Summary • Master Site Plan (11x17—PDF) o Preferred Option (basic site components,locations, access points/circulation, and proposed property lease line). • Geotechnical Report (8.5x11 —PDF) • Wetland Memo (8.5x11 —PDF) • Updated Cost Estimate (8.5x11 —PDF) ASSUMPTIONS: General • The scope of work noted will produce design criteria to be used in Phase 213, the balance of the detailed design. Phase 2B,may follow as an amendment to this scope of work. • Digital photography will be an acceptable form of photo documentation of the project. • County will provide OAC all available existing site information. • OAC will attend (2) two virtual engagement meetings with the County,including the City as required. Each meeting will be scheduled for (2) two hours,not including preparation and follow up. Additional meetings can be arranged in accordance with our standard rate sheet. • (1) One round of review comments will be anticipated following the development of (2) two site sketches.All comments will be compiled by the County team prior to delivery to OAC.No comments are anticipated following the refinement of the preferred site plan. • OAC will generate meeting minutes for each of the engagement meetings, documenting items such as decisions made, action items,etc. • Schedule is based on readily available participation of County Planning departments to address questions and provide clarification on Land Use elements. • The facility design is predicated on information developed by OAC in the Report. • LEED certification requirements or goals for this project,if applicable,will be identified during Phase 2B. • Only services noted within this scope of work are included. • No permitting is required for the geotechnical exploration phase on site. • Additional services or design efforts beyond this scope of work can be negotiated per the general rate schedule effective at the time of the request. Page 10 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 19 Architectural • Land Use Analysis will include zoning,infrastructure,and major site work requirements. • The planning/zoning analysis will be high level,and as such,does not include detailed information or information related to planning review processes. These may be included as an Additional Service,if needed;or may become part of Phase 2B. • We have assumed no formal meetings with the jurisdiction will be required. As such, time for jurisdiction meeting preparation and participation is beyond this scope of work. Civil • Attend 2 remote (video conference) team design meetings. • Refined site plan to be final Conceptual site plan for use in Schematic Design under Phase 2B. • Final Conceptual site plan to include location of building, parking and access, utility locations, stormwater mitigation facilities and conveyance system, sized based upon information noted in the Report. • Preliminary sizing of stormwater facilities based on assumed soil conditions from available soil reports for the area. Sizing may be adjusted based on results of onsite soil testing by others. • Final sizing of utilities to be completed in Phase 2B. Geotechnical • Review readily available published geologic data and our relevant in-house files for existing information on subsurface conditions in the project vicinity. • Coordinate preliminary locations for explorations with Clallam County staff and contact the "One- Call"Utility Notification Center,as required by Washington State law. OAC team representatives will delineate and mark the exploration dig area and GeoEngineers will submit the One-Call ticket.We also understand an onsite utility locate will be performed to locate and identify all onsite utilities. GeoEngineers will not be liable for damage to underground utilities that are not marked during the utility locating process. • During site screening,explore shallow subsurface conditions utilizing handheld tools as required to aid understanding of the existing near surface geotechnical conditions. • Explore subsurface conditions by advancing up to six borings for a total of 150 lineal feet of drilling using subcontracted equipment and operator. If consistently dense soil conditions are encountered,we plan to terminate borings at shallower depths. Our field representative will continuously monitor the drilling activities, maintain a log of subsurface conditions, and collect representative soil samples generally at 2.5-to 5-foot intervals. • Based on the results of our explorations, provide an email discussing geotechnical feasibility of the proposed development.We will discuss suitability of the site for shallow foundations,clearing/stripping considerations,earthwork and suitability of soil for re-use on site and other issues that may be relevant to feasibility. • Conduct geotechnical laboratory testing on selected soil samples. We anticipate laboratory testing will include particle size gradation analyses and moisture content determinations. • Provide geotechnical seismic design information in accordance with 2018 International Building Code (IBC) criteria and discuss our opinion on the potential for surface rupture, liquefaction and lateral spreading at the site.We have not budgeted to complete a quantitative liquefaction and lateral spreading analysis. Should the initial screening determine this to be necessary, the analysis will be performed as additional services. • Provide recommendations for site preparation and earthwork. We will discuss temporary erosion and sedimentation controls, temporary and permanent cut slopes, fill placement and compaction Page 11 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 20 requirements,wet weather considerations,groundwater handling and site drainage. • Provide recommendations for shallow spread footing design, including foundation bearing surface preparation,allowable soil bearing pressure,lateral resistance values and estimates of settlement. • Provide design considerations for slab-on-grade design, including subgrade preparation, modulus of subgrade reaction and capillary break thickness and materials. • Provide recommended active,passive and at-rest lateral earth pressures for retaining walls and below- grade structures. We will also provide recommendations for seismic surcharge pressures and drainage criteria. • Provide a discussion of suitability of site soils for stormwater infiltration, including preliminary estimates of long-term design infiltration rates based on laboratory sieve analysis results and the criteria described in the SWMMWW. Depending on the soil conditions observed and the infiltration facilities planned,these preliminary estimates may not be suitable for design;additional testing may be required to verify estimated rates for design. • Provide layer thickness recommendations for asphalt concrete pavement (ACP) and Portland cement concrete pavement (PCCP) design sections, including subgrade preparation. We will include typical pavement sections for heavy and light traffic areas based on our experience. • Prepare a written geotechnical report presenting our findings,conclusions,and recommendations.Our report will include a project site plan showing approximate locations of explorations, summary exploration logs,laboratory test results and appropriate engineering figures. Wetland Delineation • Site access will be provided • Project description will be provided by Client • Field work assumed to be completed in a single • Wetland memo will be suitable for master planning only. Future efforts may be required for permitting. • Final scope and assumptions to be determined following selection of preferred site. Scope and fee to be amended as required based on preferred site-specific needs. • Fee estimate provide is a placeholder. SCHEDULE: The following is a conceptual schedule to be modified or adjusted with input from the County. Initial Notice to Proceed (NTP) Week of August 1s, Initial Site Screening&Summary Report 4 Weeks after NTP Geotechnical Exploration 8 Weeks after NTP Geotechnical Report 4 Weeks after Geotechnical Exploration Phase 2A Master Planning Summary Report 6 Weeks after Initial Site Screening Wetland Memo 6 Weeks after Initial Site Screening For scheduling, geotechnical investigations and wetland delineations may be independent of the master planning effort and may have schedule cross over with Phase 213,the balance of the detailed design. FEE OAC shall complete the above-described work for a fee not to exceed the following,which does not include reimbursable expenses and does not include sales tax: Phase 2A (Hourly,NTE Page 12 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 21 Project Management $14,150 Master Planning $26,510 Site Civil $6,050 Geotechnical $55,660 Wetland Delineation laceholder $5,225 Cost Estimating $2,398 Total $109,993 If the parties agree to any additional services that are not included within the scope of work set out above,such additional services will be provided at the following rates with annual escalation, upon written approval from the County. Annual escalation of 5% will be applied January Is, of each year. Standard Rates are below and attached. OAC Title/Role 2022 Rate VP,Principal $250 Project Director $210 Senior Architect $195 Architectural Designer $185 Project Controls Specialist $140 Senior Project Coordinator $140 Hennebery Eddy Architects Title/Role Position 2022 Rate Principal HEA 7—HEA 9 $ 195-290 Project Manager HEA 4—HEA 8 $ 135-270 Project Architect HEA 3—HEA 7 $ 120-240 Architect HEA 3—HEA 5 $ 120-185 Historic Preservation Architect HEA 3—HEA 9 $ 120-290 Historic Preservation Specialist HEA 1 —HEA 5 $ 95-185 Interior Designer HEA 1 —HEA 7 $ 95-240 Design Staff HEA 1 —HEA 4 $ 90-155 Administrative HEA A $ 90 Page 13 of 13 JPSF Phase II Memorandum of Understanding September 20, 2022 1 - 22 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20, 2022 To: City Council From: Nathan A.West, City Manager Eric Wheatley,Deputy Director of Operations Subject: Stage II Water Shortage Declaration—Voluntary Conservation Summary: A hot summer and lack of precipitation over the last few months has caused the Elwha River stream flow to decrease to a concerning level. Therefore, the City Manager is implementing Stage II of the City's Water Shortage Response Plan. Funding:N/A Recommendation: Information Only Background / Analysis: The Elwha River stream flow,which influences the amount of water available to the City's water system, has only recently reached a flow stage that is serious but not critical. The City Manager is therefore implementing Stage II of the City's Water Shortage Response Plan; voluntary conservation. This means that immediate voluntary reductions in water consumption are encouraged. City Council will be kept updated as to water conservation efforts. The City's Water Shortage Response Ordinance as set out in PANIC 13.46 has five stages which are summarized below: Stage Water Shortage Condition Action Declaration by I Anticipated Internal Preparations City Manager II Serious Voluntary Conservation City Manager III Critical Limited Outdoor Restrictions City Council IV Emergency Mandatory Outdoor Restrictions and City Council Indoor Conservation V Regional Disaster or Infrastructure Water Rationing City Council Failure Water conservation measures will be posted on the City website and Facebook. Funding Overview: N/A September 20, 2022 L - 1 nog„r1��il��fJJJ„„�;l11%lr„ POR-T-ANGELES CITY COUNCIL WASH I N G T' O N , U .S, MEMO Date: September 20,2022 To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember French, Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember Suggs From: Sarina Carrizosa,Finance Director Subject: Monthly Update on Past Due Utility Accounts - August CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS J U LY 2022-AUGUST 2022 Number of Customers Past Due 1,536 1,410 (126) -8.20%Number of Disconnections for Non-payment71,474 - - - - N/A 60 days past due amount 206,017.10 223,242.87 138,775.35 (84,467.52) -37.84% 90 days past due amount 131,723.33 98,783.52 109,809.91 11,026.39 11.16% 120 days past due amount 1 1,307,352.41 1,219,994.13 1,179,580.48 (40,413.65) -3.31% Total amount past due 1 1,645,092.84 1,542,020.52 1,428,165.74 1 (113,854.78) -7.389/. Total Additional Payment Plan Agreements 1 39 1 601 39 1 (21) -35.00•9 JULY 2022,,,.AUGUST 2022 PAST DUE AMOUNTS ,000,000 30.0`® 1.,800,000 1,600,000 20.0`® 1.,400,000 1.000`® 1.,200,000 1.,000,000 0.0`® 800,000 00,000 400,000 -2000`® 200,000 lllll�llll lll% -30.0`® 0 days Ip s1 dine 90 days Ipast dine 1.20 days Ipast dine To-tall airnounl Ipast dine airnounl airnounl airnounl JULY 2022 IIIIIIIIIIIIIIIIIIIIII AUGUST 2022 ®CHANGE JULY-AUG September 20, 2022 L - 2