HomeMy WebLinkAboutLTAC Agenda Packet 11/03/2022
MEETING AGENDA
LODGING TAX ADVISORY COMMITTEE
VIRTUAL MEETING
Click here to visit the City’s Virtual Meetings Page for access and information
about our live virtual meetings:
https://www.cityofpa.us/984/Live-Virtual-Meetings
November 3, 2022
2:00 – 4:00 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. APROVAL OF MINUTES
IV. PUBLIC COMMENT
The Lodging Tax Advisory Committee desires to allow the opportunity for public comment. However, the
business of the Committee must proceed in an orderly, timely manner. At its most restrictive, Public
Comment shall be limited to a total of 15 minutes.
V. ACTION/DISCUSSION ITEMS/OTHER BUSINESS
1. Discussion/Action Item: Review and Award Funding to Non-Event Lodging Tax
Fund Application Proposals
Continue review 2023 non-event lodging tax fund application proposals and Lodging Tax
Advisory Committee scoring and provide a decision on individual awards.
2. Discussion/Action Item: Review and Award Funding to Event Grant Lodging Tax
Fund Application Proposals
Review 2023 event grant lodging tax fund application proposals and Lodging Tax
Advisory Committee scoring and provide a decision on individual awards.
3. Discussion/Action Item: Review and Award Funding to Staff Recommended
Reserve Balance Projects
Review staff recommendation for proposals to be funded by approved reserve balance
and provide decision.
VI. STAFF UPDATES
VII. COMMITTEE MEMBER UPDATES
VIII. ADJOURNMENT
Date: November 3, 2022
To: Lodging Tax Advisory Committee
From: Ben Braudrick, Senior Planner
Subject: Lodging Tax Fund Reserve Budget Recommendation
Background / Analysis:
At the previous September 15, 2022 meeting staff made the Committee aware of a surplus reserve of
approximately $633,400 in the Lodging Tax (LTAX) fund due to better than perceived lodging outcomes
during the COVID-19 pandemic. Staff recommending the expenditure of 75 percent, or approximately
$475,000 of this reserve over the next biennium on capital projects based upon priority and need. The
Committee unanimously approved a motion to provide $425,000 towards capital projects and $50,000
towards destination marketing.
Staff is recommending two separate projects that qualify for the use of this reserve funding:
Joint funding for North Peninsula Sustainable Tourism Development Plan – $25,000 (Marketing)
Clallam County Commissioner Randy Johnson and Olympic Peninsula Visitor Bureau Executive Director
Marsha Massey are requesting Port Angeles provide $25,000 of $185,000 budget and the opportunity for
one staff and Committee member to act as representatives of the City for the plan’s development. Letters
from Randy Johnson and Marsha Massey and a similar plan for the City of Sedona are provided as
attachments to this memo.
Public Art for Phase 1 of the Race Street trail connection to Olympic National Park Visitor and
Backcountry Information Center – $40,000 (Capital)
The Race Street project to redevelop half of the existing right of way to a non-motorized trail that will
eventually connect the Olympic Discovery and Waterfront Trail to the Olympic National Park Visitor and
Backcountry Information Center is in need of funding for public art to celebrate this new civic space.
Construction of Phase 1 is set for 2023 and the bid opening for the project is set for November 3, 2022.
The City’s Art Framework Plan provides a goal to make civic projects such in the Waterfront
Transportation Improvement Plan memorable. Race Street is listed as a project within this plan. The
$40,000 amount represents approximately one percent of the Phase 1 project cost. One percent is the
amount generally agreed upon minimum best practice by various Arts Commissions within the United
States for the inclusion of art in Civic projects (See Percent for Art Program). Several areas for an art wall
and concrete foundations for sculptures have already been set aside in the project’s design. The City will
use the funding for a Request for Proposal and creation of art at each individual art site using the Art
Framework Plan to guide evaluation criteria and the juried selection process. The Race Street CFP and
Art Framework Plan are provided as attachments to this Memo.
Staff Recommendation:
Staff recommends the Lodging Tax Advisory Committee forward the recommended Lodging Tax
Reserve Budget request of $65,000 for the North Peninsula Sustainable Tourism Development Plan and
Race Street Phase One Public Art to City Council for inclusion into the 2023 LTAX Fund Budget.
Attachments:
Attachment A: Letter from County Commission Johnson to City Manager West
Attachment B: Email from OPVB Executive Director Marsha Massey to Commissioner
Attachment C: Sedona, AZ Sustainable Tourism Plan
Attachment D: Port Angeles Art Framework Plan
Attachment E: Race Street CFP Documentation
764,100
5% to Capital Reserves (Restricted; See Below) 5% 38,200
Capital 20% 152,800
Master Plan priorities 5% 38,200
Marketing 25% 191,000
Operations*33%252,200
Events 12% 91,700
Total 100% 764,100
*Fixed costs included in Operations:
Utilties; Electric Car Chargers Downtown 1,500
Memberships 500
Debt Service (Expires in 2026) 19,500
Administrative Costs for City Staff 38,000
5‐Year Contract with Chamber of Commerce (2022‐2027) 117,300
Total Fixed Costs 176,800
Amount Available for Operations 75,400
Total amount of operating reserves (estimated)824,400
Less 25% reserve balance (191,000)
633,400
Restricted Capital Reserves 53,600
Plus 5% of 2022 Designated Capital Reserves (From Above) 35,100
Plus 5% of 2023 Designated Capital Reserves (From Above)38,200
126,900
Revenue
Expenditures (Includes funds held for Capital Reserve)
Net Difference ‐ 28,100
Budget YTD Actual
701,400 469,000
701,400 440,900
2022 Lodging Tax Budget Expectations
2023 Lodging Tax Available Funds
Total 2023 projected Revenues
Expenditures Per Allocation:
Available Excess Reserves
Total Capital Reserves