HomeMy WebLinkAbout4.466 Original Contract
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SERVICE CONTRACT
CSO FLOW MONITORING
PROJECT 99-21
THIS AGREEMENT is made and entered into this 11-~y of ~ 0 ~
2004, between the City of Port Angeles (hereinafter called the "Purchase~ and
Geotivity, Inc. (hereinafter called the "Contractor").
The Purchaser and the Contractor, in consideration of the performance of the
terms and conditions hereinafter mentioned, agree as follows:
ARTICLE I
CONTRACT DOCUMENTS
The contract consists of the attached Engineering Work Order dated May 7,2004
and this Service Contract. All obligations of the Purchaser and the Contractor are fully
set forth and described herein.
In the event of a discrepancy between any of the Contract Documents, as above
defined, the Purchaser shall make written interpretation thereof, which interpretation
shall govern.
ARTICLE II
SERVICES
The Contractor agrees to provide all labor, equipment, supplies and materials to
service and maintain the monitors and related equipment now installed and being used
to monitor the combined sewer overflows (CSOs) of the Purchaser. Contractor shall do
all things necessary to ensure that the monitors are in good working condition.
ARTICLE III
CONTRACT PRICE
As complete and exclusive consideration for all services to be performed by the
Contractor, Purchaser shall pay the Contractor in accordance with the payment
schedule as furnished in Section 2 of the attached Engineering Work Order, not to
exceed $40,000 without amendment to this Contract.
ARTICLE IV
TERM
This Contract shall be in effect as of May 1, 2004, and continue to May 1, 2005,
at which date it shall terminate.
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PW 0409_18 [last updated 6/1 0/04]
ARTICLE V
ASSIGNMENT
The Contractor shall not assign any of its responsibility under this Contract
without the express written consent of the Purchaser.
ARTICLE VI
APPLICABLE LAW AND VENUE
This Contract shall be governed by, and construed in accordance with, the
applicable laws of the State of Washington. Any legal proceedings to determine the
rights and obligations of the parties hereunder shall be brought and heard in Clallam
County Superior Court.
ARTICLE VII
NONDISCRIMINATION
During the performance of this Contract, the parties shall conduct their business
in a manner which assures fair, equal and nondiscriminatory treatment of all persons,
without respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran
condition, physical or mental handicap, or national origin, and, in particular:
1.
The parties will maintain open hiring and employment practices and will
welcome applications for employment in all positions from qualified
individuals who are members of the above stated minorities.
2.
The parties will comply strictly with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to the
establishment of nondiscriminatory requirements in hiring and employment
practices and assuring the service of all patrons and customers without
discrimination with respect to the above-stated minority status.
ARTICLE VIII
TERMINATION OF CONTRACT
In the event that any of the provisions of this Contract are violated by the
Contractor or the Contractor's subcontractors, the Purchaser may serve written notice of
intention to terminate such Contract upon the Contractor, which notice shall specify the
reasons therefore. Unless within thirty (30) days after serving such notice upon the
Contractor such violation shall cease and an arrangement for the correction thereof
satisfactory to the Purchaser be made, the Contract shall, upon the expiration of the
said thirty (30) days, cease and terminate. In the event of any such termination, the
Purchaser may purchase the materials necessary for complete performance of this
Contract, and the Contractor shall be liable to the Purchaser for any excess cost
thereby.
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PW 0409_18 [last updated 6/10/04 J
ARTICLE IX
SEVERABILITY
If any term or condition of this Contract or the application thereof to any person(s)
or circumstances is held invalid, such invalidity shall not affect other terms, conditions,
or applications which can be given effect without the invalid term, condition, or
application. To this end the terms and conditions of this Contract are declared
severable.
ARTICLE X
WAIVER
Waiver of any breach of any term or condition of this Contract shall not be
deemed a waiver of any prior or subsequent breach, no term or condition of this
Contract shall be held to be waived, modified, or deleted except by a written instrument
signed by the parties hereto.
r
I CONTRACTOR
IBY:.~~
I
I Title:
CITY OF PORT ANGELES
Dated:
ATTEST:
17=:S~~
William Bloor, city ttorney
ATTEST:
I
L_______
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PW 0409_18 [last updated 6/10/04]
~DTIV~TY
Engineering Work Order (EWO)
EWO No.:
Assigned By:
Date:
150404
Judy Meier
May 7, 2004
x
x
Design
PLC
Wireless
Data Analysis
Field Maintenance
Eng. Analysis
Project No:
Project Name:
Client:
Phone:
Email:
City of Port Angeles
Port Angeles
Steve Sperr
(360) 417-4821
ssperr@ci port-angeles.wa.us
Type of Work:
Description of Request:
Our crew will continue to service your sites, verify and diagnose the nine units,
replace batteries if necessary and replace out any other parts with Steve Sperr's
approval. The four AV sites will be removed after data collection in June 2004. CSO 01
will be removed December 31, 2004. Units that the field crews are unable to fix on site
will be sent back to our lab for assessment and re-calibration. Results of the
assessment will be discussed with Steve Sperr before proceeding with any parts
replacement that may be required. Then, our crew will return and re-install that or
those units and we will continue into the following services agreement (May 1 2004 to
April 30 2005) to meet or exceed your data collection and reporting compliance.
Please see pricing schedule for additions and deletions to the contract.
Section 1 - Contract Terms and Conditions
Section 1.1 - Service Contract
1. Each site will be visited monthly with a minrmum of 12 times for a period 12 months.
2. Each field visit will include diagnostics, testing, calibration, site maintenance, and downloads.
3. Continuous maintenance support to units for the contract period
4. 2 Man Crew will be utilized for service work
5. The client will be notified, or as per service agreement, of any parts or instruments in need of
replacement and invoiced at current price book value where warranty or service contract does not apply.
6. All required permits or police escort required to conduct field service work would be obtained by
GEOtivityand invoiced on a cost plus basis.
7. All invoicing will be on a net 30-day basis.
8. Excessive field maintenance work performed on high scrutiny sites will be billed at current price book
value. (High scrutiny sites as described in section 1.4 - 12)
Section 1.2 - Field Verification
1. All instruments will be field verified to specification.
2. The client will be notified of any instrument that does cannot meet field specification during verification
and given the option to replace parts or instruments where necessary and billed at current price book
value where warranty or contract pricing does not apply.
3. The client will receive a written report of any replaced parts and the reason for replacement.
4. Geotivity will supply written site reports with calibrations.
5. All invoicing will be on a net 30-day basis.
GEOtivity Inc #1 801 Dalton Rd., Kelowna. BC, Canada V1X 7X3 (250) 491 1439
<lifE D TIViTY
Engineering Work Order (EWO)
Section 1.3 - Field Assessment
1. All instruments will be assessed for calibration, defect, functionality, and general operation.
2. The client will be notified of any instrument that does cannot meet factory specification if a calibration is
done.
3. The client will receive an assessment report with recommendations to replace parts or instruments
where necessary and invoiced at current price book value where warranty or contract pricing does not
apply.
4. Geotivity will supply a comprehensive field report for all flow mOnitor assessments for the calibration,
defect, functionality, and general operation.
5. All invoicing will be on a net 3D-day basis.
Section 1.4 - Data services
1. Preliminary data processing bi-weekly to include at least 4 reports and data correction with Qview data
analysis software.
2. 24/7 SCADA alarming response.
3. Scatter plots of velocity versus depth.
4. Scatter plots of depth versus flow
5. Line graph of flow and depth versus time.
6. Line graph of velocity and depth versus time.
7. All software and software upgrades are included.
8. Personalized web page will be built and hosted with data processing and reporting posted bi-weekly.
9. In the course of resolving data problems, the actual hydraulics of the site are reviewed and if the
conditions are poor for flow monitoring the customer IS alerted and asked for alternative locations. If
another location is not an option, the site is put on high scrutiny and a field crew is dispatched as
frequently as necessary in order to insure good quality site data.
10. Excessive field maintenance work performed on high scrutiny sites will be billed at current price book
value.
11. Quality of data - data outside the parameters agreed to is sent to an analyst The analyst's job IS to
identify these anomalies and correct them through various channels. The issues that may occur are:
. Sensor fouling
. Major environmental event
. Monitor diagnostic review
12. Data analysis will incorporates DCF (Data Confidence Filtering) technology capable of detecting sensor
fouling or flow anomalies.
13. Monthly CSO report. (Sample Supplied)
GEOtivity Inc #1 801 Dalton Rd., Kelowna, BC, Canada V1X 7X3 (250) 491 1439
.
~D'TIViTY
Engineering Work Order (EWO)
Section 2 - Contract Pricing (Section 1 and sub-sections inclusive)
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~. Ve'rifi~~Ctioi1~ lJarierY'repla~~rn~nfahd services on 1 M1100and4 QXs
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Lab Assessment 1 $ 225.00
Lab Calibration 1 $ 225.00
()2Battery Replacement 1 $ 285.00
Velocity or Depth sensor 1 $ 950.00
Depth Card 1 $ 995.00
Velocity Card 1 $ 625.00
Data Logger 1 $ 700.00
De-Commission 1 $ 500.00
GPRS Modem Wireless 1 $ 425.00
Re-Install Units 1 $ 900.00
VVebsite & Data Processing 5 $ 200.00 12 $ 12,000.00
Field Services 5 $ 250.00 12 $ 15,000.00
Alarming Connectivity 4 $ 50.00 12 $ 2,400.00
Upload Rain Gauge Data 1 $ 200.00 12 $ 2,400.00
CSO Report 1 $ 200.00 12 $ 2,400.00
Custom Programming(one time
char e Ma 2004 $ 90.00 4 $ 360.00
$ 34,200.00
$ 4,450.00
$ 2,907.00
$2,448.00
$ 5,099.00
$ 4,739.00
**Disclaimer: GEOtivity, Inc. cannot be held responsible for loss of flow data due to site or
Elnvironmental conditions; to help avoid this challenge a site inspection and field service
contract is recommended. **
* All prices in USD.
* All software and software upgrades are included in this quote.
GEOtlVlty Inc. #1 801 Dalton Rd., Kelowna, BC, Canada V1X 7X3 (250) 491 1439