HomeMy WebLinkAboutCC Agenda Packet 07182023July 18, 2023 Port Angeles City Council Meeting Page 1
July 18, 2023
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:00 p.m. – Joint Meeting with Clallam County Commissioners
Agenda to include the following:
5:00-5:05 p.m. – Project Management Update / Public Works & Utility Director Mike Healy and Clallam County Undersheriff
Ron Cameron
5:05-5:15 p.m. – Joint presentation that discusses the current status and next steps on process for moving forward / by City Attorney
William Bloor and Deputy Prosecuting Attorney Dee Boughton
5:15-5:25 p.m. – Joint Presentation Discussion / Discussion and Action May Follow
5:25-5:35 p.m. – Joint Presentation by Undersheriff Ron Cameron and PenCom Deputy Director Carl Hatton
5:35-5:59 p.m. – Joint discussion to resolve key design criteria around resiliency hub, shelter-in-place facility, utility connections, and
other threshold design criteria necessary for OAC to design the facility. / Discussion and Action May Follow
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Water and Wastewater Recognition
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
To provide pre-recorded messages to the City Council by phone, please call 360-417-4504. Messages received will be made a part of
the final record. Comments should be received by 2:00 p.m. Tuesday, July 18, 2023.
For audio only please call: 1-844-992-4726
Webinar number: 2551 809 1208
Webinar password: HjtsxeDY235 (45879339 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=mf37ea3722096c3c7372ccd52a11e7ae6 and wish to make a comment or public
testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. This access codes are
good for the July 18, 2023 meeting only.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period.
July 18, 2023 Port Angeles City Council Meeting Page 2
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of July 5, 2023 / Approve ............................................................................................................. E-1
2. Expenditure Report: From June 24, 2023 to July 7, 2023 in the amount of $2,487,491.05 / Approve ............................ E-4
3. City Hall Parking Lot Bid Rejection / Reject all bids received for the East City Hall Parking Lot Local Improvement District
Retrofit Project, CON-2023-28 and direct staff to re-bid the work after completing the actions identified below in this memo.
......................................................................................................................................................................................... E-20
4. Chip Seal-Reject Bid / Reject all the bids received for the 2023 Chip Seal Project, CON-2023-18 and direct staff to re-bid the
work after completing the actions described in the memo in the Council packet. ......................................................... E-22
5. Award Sidewalk Trip Hazard Removal Contract / Authorize the contract award for 2023 Sidewalk Trip Hazard Removal to
Precision Concrete Cutting of Provo, UT in an amount not to exceed $50,046.50; and authorize the City Manager to sign
contract agreements and make minor modifications where necessary. ........................................................................... E-24
F. Public Hearings | 6:30 p.m. or Soon Thereafter
1. Opioid Settlement Funding Application Period / Open Public Hearing / Additional Action by Council to Follow ........ F-1
2. Closeout Public Hearing regarding the Community Development Block Grant (CDBG) for Public Services Provided to
Households Impacted by the Coronavirus Pandemic Closeout / Conduct Final Public Hearing & Authorize ............... F-4
G. Ordinances Not Requiring Council Public Hearings
1. Second Amendment to the 2023 Budget / Conduct 1st Reading / Continue to August 15 ............................................... G-1
2. Renewal of Ordinance to Suspend Select Permit Fees Until September 1, 2024 / Conduct 1st Reading / Waive 2nd Reading /
Adopt Ordinance ............................................................................................................................................................. G-10
H. Resolutions Not Requiring Council Public Hearings
1. Transportation Benefit District Tax Increase Resolution / Council Action to Follow ..................................................... H-1
I. Other Considerations
1. Pronunciation Exercise: Pebble Beach Park - sŋaʔŋáʔant cáwŋən ʔəssaqɬúŋt / Guest Speaker Wendy Sampson /
Presentation and Discussion ........................................................................................................................................... I-1
2. Discussion of Council 2024 Budget Goals / Council Discussion and Action May Follow ............................................. I-2
J. Contracts & Purchasing
1. Wastewater Capacity Improvement Amendment Professional Services Agreement / Approve and Authorize............... J-1
2. Ecology Pollution Prevention Assistance Grant Agreement and Acceptance / Approve and Authorize ......................... J-13
3. PenCom Notification Software Contract / Authorize ....................................................................................................... J-39
4. Bilateral Transfer of Energy Conservation Funds / Authorize ......................................................................................... J-51
5. Vehicle Purchase – Replacement of Fire Department Medic Unit #7201 / Approve and Authorize ............................... J-43
K. Council Reports
July 18, 2023 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
L. Information
City Manager Reports:
1. Monthly Update on Past Due Utility Accounts - June ..................................................................................................... L-1
2. 2022 Year-End Financial Report ................................................................................................................................ L-2
3. 2023 January-June Building Permit Report ..................................................................................................................... L-28
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
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City Council Meeting
PUBLIC COMMENT'SIGN-UP SHEET
July 18, 2023
Are you a City of
PLEASE SELECT THE PUBLIC HEARING(S) YOU
Print Name Clearly
Port Aent ngeles
residr
WOULD LIKE TO SPEAK TO AND/Olk WRITE IN
business or Be
PUBLIC COMMENT TOPIC
F. Opioid Settlement Funds
F- Community Development Block Grant Final
Yes or No
Review
L4Public Comment TOPIC:
A " '�jg oA
17] Optold Settlement Funds
y p 11 CommunitDevelot rient Block Grant Final
Yeor No
Review
%� ' Public Comment "Fopic:
* Opioid Settlement Funds
* Community Development Block Grant Final
Yes or, No
Review
E: Public Comment Topic:
f Opioid Settlement Funds
E Community Development Block Grant Final
Yes or No
Review
E Public Comment Topic:
E Opioid Settlement Funds
E] Community Development Block Grant Final
Yes or No
Review
* Public Comment Topic-
* Opioid Settlement Funds
E. Community Development Block Grant Final
Yes or No
Review
Public Commentropic.
Page 1
To- Port Angeles City Council uly 18, 2023
RE: Roberts Rules of Order Parliamentary Procedures Are hnI)ortant for all standing Boards, Committees, Conitnissions
Gayle Brauner, Port Angeles resident
As a resident of Port Angeles who is interested in ways our community participates in city standing boards,
commissions, and conirnittees, I express my appreciation for the City Manager and Council in establishing the
unift.nin procedures for conducting these groups' meetings, based on RRO (Roberts Rules of Order) and providing
the free training for members of these groups and Staff.
The inspiration for RRO began after. an 1863 meeting conducted by US Army Officer Henry Martyn Robert, when
he learned through participation and observation, that triectings of any kind were tumultuous, often resulting in
chaos, kvith little consistency in procedure and with people of mativ nationalities and traditions thrown together. Fle
wrote, RRO, and it was formally adopted in 1876 as a waN' to conduct effective tneetings.
Accordin v to ext)erts in parliamentary mocedure, when fair. charare adopted, then topics of substance
may -prevail in corrmiuriita nmceting;s. le RO is a neutral arbiter, a guide for conducting meetings and making decisions
as a grc)up. 'niese parliamentary procedures support our governmental system of liberal democratic republic
principles and rule of law for the benefit of, by and for all people:
Without such concrete procedures, meetings most often are plagued by three rnaja-,)r Problems-. much nine is spent in
debating what the rules are or should be, the chair unilaterally imposes a result, or the majority imposes result that
frequently, disregards, the rights of the null0rity. RR.0 ,,acts asa form of checks and balances to, advance equality and
Limit power imbalances.
Unfortunately, there are some people on our city's boards,, committees, and co remissions who don't want such
rules. They refuse to attend educational training, provided free of charge. I've heard some say training is a waste of
time. " licy questicni the right of the (.'try Manager directive to use these procedures in meetings and become a
r
negative influence on other members. Discussion during meetings becc)mes stifled. 'rhe duties and responsibilities
of each gjOUP may become obscure �,%FithMlt cooperative participation and focus.
Since most volunteers, for city boards, corritrijaccs, and comniissions are not well -versed in RRO procedures, may I
suggest to the Council and City N
99 lanagernetit that all volunteer apphcants, henceforth must partake in RRO
parliati-rentary training prior to, or within one month, of assurning a position? Using mthe Jurassic Parliament
training, which was most recently provided, would be an excellent tool. Questions on applications,, in regard to the
agreement to abide by these RRO principles and rules would be helpful in determining the eligibility for applicants.
Also, tnay I suggest that all current members of boards, commissions, and committees, should now be required to
take RRO training within the next two months, and to agree to abide by these tenets, in order to maintain their
positions?
As a resident of PA, I realize that much of our democracy is based on faith and trust in our government. To help
ensure our liberal democratic republic principles, andthe rule of law are strong and understw)d in Port Angeles, we
as a C0111MUnity are able to support our local government as it represents and protects all of us - in this one added
way By the use of free, exernplary training m RRO for standing boards, committees, and cominissions.
Resources used: 1) Official web�site: for Roberts Rules of Order and the 12" edition book; 2) Wikipedia - history,
purpose, development, and usage of 1RO; 3) Ann McFarland'sjurassic Parliament training and other materials,
To: Port Angeles City Council July 18, 2023
RE: Roberts Rules of Order Parliamentary Procedures Are Important for all standing Boards, Committees, Commissions
Gayle Brauner, Port Angeles resident
.As a resident of Port Angeles who is interested in ways our community participates in city standing boards,
commissions, and committees, I express my appreciation for the City Manager and Council in establishing the
uniform procedures for conducting these groups' meetings, based on RRO (Roberts Rules of Order) and providing
the free training for merribers of these groups and Staff.
The inspiration for RRO began after an 1863 meeting conducted by US Army Officer Henry Martyn Robert, when
he learned through participation and observation, that meetings of any kind were tumultuous, often resulting in
chaos, with little consistency in procedure and with people of man), nationalities and traditions thrown together. He
wrote RRO, and it was formally adopted in 1876 as a way to, conduct effective meetings.
AccgLlin, to experts in parliamentary 12rocrice
may prevail in community ineetings. RRO is a neutral arbiter,a guide for conducting meetings and making decisions
as a group. These parliamentary procedures support our governmental system of liberal democratic republic
principles and rule of law for the benefit of, by and for all people:
Without such concrete procedures, meetings most often are plagued by three major problems: much time is spent in
debating what the rules are or should be, the chair unilaterally it-riposes a result, or the majority imposes a result that
frequently disregards the rights of the minority. RRO acts as a form of checks and balances to advance equality and
lit -nit power imbalances.
Unfortunately, there are some people on out city's boards, committees, and commissions who don't want such
rules. They refuse to attend educational training, provided free of charge. I've heard some say training is a waste of
time- They question the right of the (,try Manager directive to use these procedures in meetings and become a
negative influence on other members. Discussion during meetings becomes stifled. The duties and responsibilities
of each group may become obscure without cooperative participation and focus.
Since most volunteers for city boards, committees, and commissions are not well -versed in RRO procedures, may I
suggest to the Council and City Management that all volunteer applicants, henceforth must partake in RRO
parliamentary training prior to, or within one month, of assuming a position? Using the Jurassic Parliament
training, which was most recently provided, would be an excellent tool. Questions on applications in regard to the
agreement to abide by these RRO, principles and rules would be helpful in determining the eligibility for applicants.
Also, may I suggest that all current members of boards, comn-tissions, and committees, should now be required to
take RRO training within the next two months, and to agree to abide by these tenets, in order to maintain their
positions?
.As a resident of PA, I realize that much of our democracy is based on faith and trust in our government. To help
ensure our liberal democratic republic principles and the rule of law are strong and understood in Port Angeles, we
as a corriniunity are able to support our local government as it represents and protects all of us — in this one added
way: By the use of free, exemplary training in RRO for standing boards, committees, and commissions.
Resources used: 1) Official website for Roberts Rules of Order and the 12"' edition book; 2) Wikipedia - history,
purpose, development, and usage of RRO; 3) Ann McFarland's Jurassic Parliament training and other materials.
,�?'ORT JOIN""
,.
WASH I N G T O N, U. S. A,
MEMO
July 18, 2023
Finance
Department We, the undersigned City Officials of the City of Port Angeles, do hereby
certify that the merchandise and/or services herein specified have been
received and that these claims are approved for payment in the amount of
Sarina.Carrizosa $2,487,491.05 this 18th day of July, 2023.
Finance Director
TrinaMcKee �",��
Senior Accountant
Mayor City Manager
Melody Schneider
Management Accountant
Micah Rose
Financial Analyst
Jane Perkins
Payroll Specialist
Jason Jones
Accountant
Julie Powell
Accounting Technician
Luke Anderson
Accounting Technician
Nicole Blank
Administrative Analyst
Kathyellen Haney
Customer Services Manager
Tracy Rooks
Utility Billing Specialist
City Council Recognizes and Congratulates
the City’s Water and Wastewater Teams
on the Occasion of State of Washington Recognition
of Exemplary Operations
WHEREAS, Safe and healthy treatment of water and wastewater is critical to the safeguarding of
human life, the environment and a critical component of livable communities; and,
WHEREAS, The City of Port Angeles is very fortunate to have amongst its staff professionally trained
and licensed Water and Wastewater Treatment Plant Operators, Water Distribution and
Wastewater Collections Systems Team Members; and
WHEREAS, These professionals all have contributed to the successful operations of our
community’s Water and Wastewater Systems; and
WHEREAS, The City’s Water Treatment and Distribution operations staff were recently awarded
the Bronze Certificate of Achievement by the Washington State Department of Health,
recognizing three years of outstanding performance relating to the protection of public
health; and,
WHEREAS, The City’s Wastewater Treatment and Collections operations staff were recently
awarded the Wastewater Treatment Outstanding Performance Award for both 2021 and
2022 by the Washington State Department of Ecology.
NOW, THEREFORE, I, Kate Dexter, Mayor of the City of Port Angeles, ON BEHALF OF THE
CITY COUNCIL OF PORT ANGELES, recognize the significant contributions to the advancement of
public health and to the local environment of Port Angeles made by our Water and Wastewater Teams,
and BE IT FURTHER RESOLVED, that the City Council of the City of Port Angeles on behalf of our
entire community extend both appreciation and congratulations for these Utility Teams being awarded
State of Washington recognition for outstanding Performance.
July 18, 2023
Kate Dexter, Mayor
July 18, 2023 B - 1
CITY COUNCIL MEETING
Port Angeles, Washington
July 5, 2023
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, Miller, Schromen-Wawrin and
Suggs.
Members Absent: Council member McCaughan.
Staff Present: City Manager West, Assistant City Manager Goings, Assistant City Attorney Cowgill, Clerk Martinez-
Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, and M. Healy.
It was moved by Suggs and seconded by Meyer to:
Excuse Council member McCaughan from the meeting.
Hearing no objection, the motion carried 6-0.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
Sula Jacobs, Olympic National Park Superintendent, spoke about the changes and monitoring of visitors after the fire.
Julian Lamarche, residing outside the city limits, spoke about the need for winter access to Hurricane Ridge.
Karen Lamarche, residing outside the city limits, spoke about the need for winter access to Hurricane Ridge.
Steve Luxton, city resident, spoke about the multi-family tax exemption, pursuing housing for all, spoke about utility
feasibility study and how it relates to housing development.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
Manager West pulled item J-1, the East City Hall Parking Lot Local Improvement District Retrofit, Authorize
Construction Contract and provided an explanation.
Council member Schromen-Wawrin asked the Mayor to consider adding a Utility Feasibility Discussion and a
Accessory Dwelling Unit Discussion. Hearing no objections, the Mayor added the items to the agenda as items I-3
and I-4.
CONSENT AGENDA
It was moved by Suggs and seconded by Schromen-Wawrin to approve the Consent Agenda to include:
1.City Council Minutes of May 23, June 20, and June 27, 2023 / Approve
2.Expenditure Report: From June 10, 2023 and June 23, 2023 in the amount of $1,852,391.06 / Approve
3.Memorandum of Understanding – Restoring Locomotive #4 / Approve and authorize the City Manager to sign a
Memorandum between the City of Port Angeles, Rayonier Inc, North Olympic Railroaders, and Scott Golding.
The motion carried 6-0.
OTHER CONSIDERATIONS
1.Habitat for Humanity Presentation
Habitat for Humanity Chief Executive Officer Colleen Robinson presented an update on a City assisted housing
project and answered Council questions.
July 18, 2023 E - 1
PORT ANGELES CITY COUNCIL MEETING – July 5, 2023
Page 2 of 3
2. Opioid Settlement Funding Oversight and Allocation Methodology
Fire Chief Derrell Sharp provided background on the matter and spoke about the participation requirements and
conditions as they relate to the allocation and use of the funds. He spoke about the sub committee’s meeting on June
1, changes to the initial recommendations, and the draft methodology in the City Council packet.
It was moved by Schromen-Wawrin and seconded by Meyer to:
After the motion was amended, the final motion was considered by Council:
Adopt the methodology to establish a process to obtain public comment on the use of the opioid funds; to solicit
program proposals and award opioid funds; designate the Finance Director as the City’s agent to receive funds from
the Trustee and to distribute the Opioid Funds to the recipient(s); and to be responsible for the reporting required by
the settlement documents and to make publicly available all decisions on Opioid Fund allocation applications,
distributions, and expenditures.
The motion carried 6-0.
3. LATE ITEM – Utility Feasibility Discussion
Council members discussed the matter brought forward by local home builder Steve Luxton. Council discussion
followed.
It was moved by Schromen-Wawrin and seconded by Carr to:
Direct staff to create a program and application for the city’s affordable housing tax money to be used for public utility
and infrastructure upgrade projects for developments that are Multi-Family Housing Tax Exempt compliant.
Hearing no objection, the motion carried 6-0.
It was moved by Schromen-Wawrin and seconded by Carr to:
After the motion was amended, the final motion was considered by Council:
Direct staff to add to our next Title 17 SEPA-reviewed code amendment, the code change from “utility feasibility
shall be considered on projects which create 3 or more primary units on a single lot” to “Utility feasibility may be
reviewed on projects that create 8 or more bedrooms per 7,000 square foot land area.
Hearing no objection, the motion carried 6-0.
4. LATE ITEM – Accessory Dwelling Unit Discussion
Council member Schromen-Wawrin spoke about current legislation. Council discussion followed.
It was moved by Schromen-Wawrin and seconded by Carr to:
After the motion was amended, the final motion was considered by Council:
Place a first reading on August 15 Council meeting agenda for an ordinance to amend the Port Angeles Municipal
Code to adopt the forthcoming Accessory Dwelling Unit requirements from Engrossed House Bill 1337 Section 4.
The motion carried 6-0.
Mayor recessed the meeting for a break at 7:20 p.m. The meeting reconvened at 7:25 p.m.
CONTRACTS & PURCHASING
2. 2023 Landfill Beach Nourishment Project CON-2023-19
Public Works & Utilities Director Mike Healy provided background information on the proposed contract that would
allow the placement of 2,600 cubic yards of clean beach nourishment material which serves as mitigation of the
seawall to prevent natural erosion along the Landfill bluff face.
Due to a schedule conflict caused by the meeting falling on a Wednesday due to the 4th of July holiday, at 7:31 p.m.,
Council member Carr excused herself from the meeting.
It was moved by Schromen-Wawrin and seconded by Meyer to:
Push $79,699.26 into an Ediz Hook drift cell restoration fund.
Motion to approve failed 1-5 with Schromen-Wawrin in favor.
July 18, 2023 E - 2
PORT ANGELES CITY COUNCIL MEETING – July 5, 2023
Page 3 of 3
It was moved by Meyer and seconded by Miller to:
After the motion was amended, the final motion was considered by Council:
Award a construction contract with 2 Grade LLC of Port Angeles, WA, for the 2023 Landfill Beach Nourishment
Project, CON-2023-19, in an amount not to exceed $79,699.26; and authorize the City Manager to sign all documents
necessary to execute the construction contract for the project and to make minor modifications to the contract, as
necessary and direct staff to add a Elwha River drift cell study and to bring back a plan to address.
Motion carried 3-2 with Miller and Meyer opposed.
CITY COUNCIL REPORTS
Council member Meyer spoke about the successful 4th of July community celebration.
Council member Miller spoke about her experience at the Association of Washington Cities conference, specifically
information addressed recycling, and spoke about an upcoming conference.
Council member Suggs provided an update on a recent Marine Resources Committee meeting and spoke about various
topics related to wildlife, shorelines, and protection of both.
Mayor Dexter spoke about her recent attendance at the 2023 Association of Washington Cities conference, United
States Coast Guard change of command ceremonies, spoke about a recent Mayor’s exchange with the Mayor of
Victoria, Marianne Alto, and thanked the Police and Fire Departments for their work over the holiday.
No other reports were given.
INFORMATION
Manager West spoke about the passing of Orville Campbell and spoke to a number of roles and ways he served the
Community including as a City Council member and spoke about the positive Audit Exit conference results.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 8:09 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
July 18, 2023 E - 3
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
MISC TRAVEL A MILLER-AWC CONF 001-1160-511.43-10 166.50
LSW-AWC CONF 001-1160-511.43-10 148.00
Mayor & Council Division Total:$314.50
Legislative Department Total:$314.50
OLYMPIC PRINTERS INC EMBOSSING/ENGRAVING 001-1210-513.31-01 560.32
City Manager Division Total:$560.32
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 28.44
City Clerk Division Total:$28.44
City Manager Department Total:$588.76
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,697.16
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,884.78
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,350.82
EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 84.86
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 845.40
TRANSACTION FEES 001-2025-514.41-50 14,465.63
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 160.92
Customer Service Division Total:$23,489.57
Finance Department Total:$23,489.57
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-4050-558.31-01 26.79
Building Division Total:$26.79
DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 107.25
FCS GROUP CONSULTING SERVICES 001-4060-558.41-50 4,652.50
GOVOS DATA PROC SERV &SOFTWARE 001-4060-558.41-50 23,574.78
WABO (WA ASSN BLDG OFFICIALS) COMMUNICATIONS/MEDIA SERV 001-4060-558.49-01 50.00
Planning Division Total:$28,384.53
Community Development Department Total:$28,411.32
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5010-521.31-11 17.63
CLOTHING & APPAREL 001-5010-521.31-11 326.40
WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.43-10 375.00
Police Administration Division Total:$719.03
MISC ONE-TIME VENDORS TIMING ADVANCE 001-5021-521.42-10 25.00
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 190.22
Investigation Division Total:$215.22
AERO PRECISION POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 5,876.81
COASTAL HEALTH HEALTH RELATED SERVICES 001-5022-521.41-50 285.00
Page 1 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 4
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
CRIMINAL JUSTICE TRAINING
COMM
HUMAN SERVICES 001-5022-521.43-10 600.00
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 (29.38)
DUNGENESS RANCH PET RESORT MISCELLANEOUS SERVICES 001-5022-521.49-80 270.00
FEDERAL EXPRESS CORP SHIPPING AND HANDLING 001-5022-521.42-10 82.00
GALLS CLOTHING & APPAREL 001-5022-521.31-11 29.97
CLOTHING & APPAREL 001-5022-521.31-11 84.81
CLOTHING & APPAREL 001-5022-521.31-11 107.88
CLOTHING & APPAREL 001-5022-521.31-11 27.29
CLOTHING & APPAREL 001-5022-521.31-11 445.98
CLOTHING & APPAREL 001-5022-521.31-11 31.39
CLOTHING & APPAREL 001-5022-521.31-11 176.60
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 7.28
SHIPPING AND HANDLING 001-5022-521.42-10 61.22
SHIPPING AND HANDLING 001-5022-521.42-10 46.55
SHIPPING AND HANDLING 001-5022-521.42-10 46.55
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
UNIFORM HATS/CAPTAIN T'S/ 001-5022-521.31-11 86.69
PETEK & ASSOCIATES HEALTH RELATED SERVICES 001-5022-521.41-50 385.00
PROFORCE LAW ENFORCEMENT POLICE EQUIPMENT & SUPPLY 001-5022-521.31-80 3,394.56
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 13.06
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 001-5022-521.42-10 12.50
Patrol Division Total:$12,041.76
SHI INTERNATIONAL CORP DATA PROC SERV &SOFTWARE 001-5029-521.31-60 17,478.50
Records Division Total:$17,478.50
Police Department Total:$30,454.51
LEMAY MOBILE SHREDDING OFFICE MACHINES & ACCESS 001-6010-522.41-50 71.05
Fire Administration Division Total:$71.05
MISC TRAVEL GOSLING-FIRE INSTR 1 001-6045-522.43-10 198.40
Fire Training Division Total:$198.40
SWAIN'S GENERAL STORE INC PW CONSTRUCTION & RELATED 001-6050-522.48-10 29.93
Facilities Maintenance Division Total:$29.93
Fire Department Total:$299.38
AMAZON CAPITAL SERVICES SUPPLIES 001-7010-532.31-01 15.44
ANGELES MILLWORK & LUMBER PW CONSTRUCTION & RELATED 001-7010-532.35-01 44.15
Page 2 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 5
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
DLT SOLUTIONS, LLC MEMBERSHIPS 001-7010-532.48-02 17,078.74
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.001-7010-532.31-01 27.56
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
M HEALY HOUSING REIMBURSM 001-7010-532.41-50 3,697.84
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-7010-532.31-01 67.18
Public Works Admin. Division Total:$20,930.91
Public Works & Utilities Department Total:$20,930.91
MATTHEWS BRONZE PA CEMETERY MARKERS 001-8050-536.34-01 610.48
QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 225.00
CEMETERY MARKERS 001-8050-536.34-01 406.00
CEMETERY MARKERS 001-8050-536.34-01 571.00
Ocean View Cemetery Division Total:$1,812.48
ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-40 100.69
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 111.48
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 8.16
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 200.43
BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 712.50
HD SUPPLY EQUIP MAINT & REPAIR SERV 001-8080-576.31-01 317.33
EQUIP MAINT & REPAIR SERV 001-8080-576.31-01 472.30
SUPPLIES 001-8080-576.31-01 166.12
HEARTLINE ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 287.23
RAINBOW SWEEPERS, INC RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 788.80
RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 788.80
SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 12.14
CLOTHING & APPAREL 001-8080-576.31-20 217.32
SHOES AND BOOTS 001-8080-576.31-01 121.75
SHOES AND BOOTS 001-8080-576.31-01 173.97
NOTIONS & RELATED SEWING 001-8080-576.31-01 32.61
SHOES AND BOOTS 001-8080-576.31-01 152.21
SUPPLIES 001-8080-576.31-01 17.34
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 63.88
SHOES AND BOOTS 001-8080-576.31-01 171.26
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 67.95
THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 141.65
Parks Facilities Division Total:$5,125.92
Page 3 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 6
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
Parks & Recreation Department Total:$6,938.40
SWAIN'S GENERAL STORE INC TAPE(NOT DP,SOUND,VIDEO) 001-8112-555.31-20 5.41
Senior Center Facilities Division Total:$5.41
AINSWORTH INC DATA PROC SERV &SOFTWARE 001-8131-518.48-10 3,213.73
BAXTER AUTO PARTS #15 SUPPLIES 001-8131-518.31-20 12.53
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
DROZ, NEW FRAMES, SINGLE 001-8131-518.31-01 96.45
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 29.45
FURNITURE, OFFICE 001-8131-518.31-20 26.08
Central Svcs Facilities Division Total:$3,378.24
Facilities Maintenance Department Total:$3,383.65
General Fund Fund Total:$114,811.00
JUAN DE FUCA FOUNDATION MISC PROFESSIONAL SERVICE 101-1430-557.41-50 2,500.00
OLYMPIC PENINSULA VISITOR
BUREAU
MISC PROFESSIONAL SERVICE 101-1430-557.41-50 9,237.45
Lodging Excise Tax Division Total:$11,737.45
Lodging Excise Tax Department Total:$11,737.45
Lodging Excise Tax Fund Total:$11,737.45
AMAZON CAPITAL SERVICES SUPPLIES 102-7230-542.31-01 44.16
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 216.27
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 311.11
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 102-7230-542.41-50 35.46
SAFEWAY SIGN CO SIGNS, SIGN MATERIAL 102-7230-542.31-25 8,847.23
SWAIN'S GENERAL STORE INC PAINTING EQUIPMENT & ACC 102-7230-542.31-01 158.77
TRAFFIC LOGIX CORPORATION MEMBERSHIPS 102-7230-542.41-50 1,800.00
Street Division Total:$11,413.00
Public Works-Street Department Total:$11,413.00
Street Fund Total:$11,413.00
BUSINESS TELECOM PRODUCTS,
INC
RADIO & TELECOMMUNICATION 107-5160-528.31-14 168.90
JAMESTOWN NETWORKS DATA PROC SERV &SOFTWARE 107-5160-528.42-12 510.00
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 107-5160-528.42-11 17.38
WA STATE PATROL COMPUTER SOFTWARE FOR MIN 107-5160-528.41-50 1,200.00
Pencom Division Total:$1,896.28
Pencom Department Total:$1,896.28
Page 4 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 7
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
Pencom Fund Total:$1,896.28
INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 551,350.82
GF-Street Projects Division Total:$551,350.82
Capital Projects-Pub Wks Department Total:$551,350.82
Transportation Benefit Fund Total:$551,350.82
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,705.55
ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 2,003.24
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 46.60
FINAL BILL REFUND 401-0000-122.10-99 85.23
FINAL BILL REFUND 401-0000-122.10-99 135.39
FINAL BILL REFUND 401-0000-122.10-99 430.86
FINAL BILL REFUND 401-0000-122.10-99 996.10
FINAL CREDIT-1234 E 4TH 401-0000-122.10-99 156.18
Division Total:$5,559.15
Department Total:$5,559.15
DLT SOLUTIONS, LLC MEMBERSHIPS 401-7111-533.48-02 3,761.97
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 401-7111-533.35-01 10.81
Engineering-Electric Division Total:$3,772.78
EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 502.39
MISC PROFESSIONAL SERVICE 401-7120-533.49-01 298.22
MARSH MUNDORF PRATT
SULLIVAN
CONSULTING SERVICES 401-7120-533.49-01 446.50
Power Systems Division Total:$1,247.11
AIRPORT GARDEN CENTER BAGS,BAGGING,TIES,EROSION 401-7180-533.34-02 76.00
BAGS,BAGGING,TIES,EROSION 401-7180-533.34-02 173.75
AMAZON CAPITAL SERVICES HARDWARE,AND ALLIED ITEMS 401-7180-533.31-20 31.10
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 52.84
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 115.91
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 447.31
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 910.94
MATT'S TOOLS USA, LLC HAND TOOLS ,POW&NON POWER 401-7180-533.35-01 115.24
OLYMPIC ELECTRIC CO INC PW CONSTRUCTION & RELATED 401-7180-533.41-50 228.89
PW CONSTRUCTION & RELATED 401-7180-533.41-50 343.34
PW CONSTRUCTION & RELATED 401-7180-533.41-50 610.38
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 401-7180-533.35-01 1,299.07
Page 5 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 8
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 132.68
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 375.36
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 401-7180-533.49-90 27.73
Electric Operations Division Total:$4,940.54
Public Works-Electric Department Total:$9,960.43
Electric Utility Fund Total:$15,519.58
FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 779.35
Division Total:$779.35
Department Total:$779.35
AMAZON CAPITAL SERVICES AUTO SHOP EQUIPMENT & SUP 402-7380-534.35-01 181.70
PROSTHETIC,HEARING AID ET 402-7380-534.31-01 91.23
FIRST AID & SAFETY EQUIP.402-7380-534.31-01 303.54
HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 96.41
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 54.00
DEPARTMENT OF COMMERCE FINANCIAL SERVICES 402-7380-582.78-10 126,687.30
FINANCIAL SERVICES 402-7380-592.83-10 1,266.88
DLT SOLUTIONS, LLC MEMBERSHIPS 402-7380-534.48-02 522.35
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 402-7380-534.41-50 39.00
MISC PROFESSIONAL SERVICE 402-7380-534.41-50 382.00
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.402-7380-534.31-01 299.10
FASTENERS, FASTENING DEVS 402-7380-534.31-01 143.46
FASTENERS, FASTENING DEVS 402-7380-534.31-20 317.20
FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 46.20
MISC CITY CONSERVATION
REBATES
RAIN BARREL - 924 W. 13T 402-7380-534.49-90 50.00
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 402-7380-534.41-50 35.47
PLATT ELECTRIC SUPPLY INC AUTO & TRUCK MAINT. ITEMS 402-7380-534.31-20 74.83
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 65.11
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 273.87
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 18.36
ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 18.15
QUARRY, THE PORT ANGELES, LLC ABRASIVES 402-7380-534.31-01 32.64
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 110.70
FASTENERS, FASTENING DEVS 402-7380-534.31-01 5.89
Page 6 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 9
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 83.56
USA BLUEBOOK CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 755.53
CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 203.49
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 402-7380-534.49-90 27.74
Water Division Total:$132,185.71
DLT SOLUTIONS, LLC MEMBERSHIPS 402-7382-534.48-02 522.35
FASTENAL INDUSTRIAL MATERIAL HNDLING&STOR EQP 402-7382-534.31-20 4,159.60
PLATT ELECTRIC SUPPLY INC HAND TOOLS ,POW&NON POWER 402-7382-534.35-01 909.97
Industrial Water Treatmnt Division Total:$5,591.92
Public Works-Water Department Total:$137,777.63
Water Utility Fund Total:$138,556.98
ENVIRONMENTAL RESOURCE
ASSN
MISC PROFESSIONAL SERVICE 403-0000-237.00-00 (10.64)
MISC PROFESSIONAL SERVICE 403-0000-237.00-00 (10.64)
FLEXIM AMERICAS
CORPORTATION
CONTRL,INDICA,RECORD INST 403-0000-237.00-00 (12.01)
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (25.85)
CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 (16.51)
Division Total:($75.65)
Department Total:($75.65)
AMAZON CAPITAL SERVICES COMPUTER HARDWARE&PERIPHE 403-7480-535.31-01 87.02
FIRST AID & SAFETY EQUIP.403-7480-535.31-01 73.57
HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 62.98
BAXTER AUTO PARTS #15 MASS TRANS,ACCES& PARTS 403-7480-535.31-01 29.69
BRANOM INSTRUMENT COMPANY WATER SEWAGE TREATMENT EQ 403-7480-535.31-20 475.67
WATER SEWAGE TREATMENT EQ 403-7480-535.35-01 1,787.22
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 202.37
CENTER ELECTRIC, INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 380.84
COLE INDUSTRIAL INC STEAM & HOT WATER BOILERS 403-7480-535.31-20 353.10
CUES DATA PROC SERV &SOFTWARE 403-7480-535.48-02 981.00
DAVE'S HEATING & COOLING SVC EQUIPMENT MAINTENANCE,REC 403-7480-535.48-10 990.08
DLT SOLUTIONS, LLC MEMBERSHIPS 403-7480-535.48-02 1,044.70
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 646.07
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 56.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 459.50
Page 7 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 10
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 300.00
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 56.00
ENVIRONMENTAL RESOURCE
ASSN
MISC PROFESSIONAL SERVICE 403-7480-535.49-90 131.55
MISC PROFESSIONAL SERVICE 403-7480-535.49-90 131.55
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.403-7480-535.31-20 76.65
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 81.97
FLEXIM AMERICAS
CORPORTATION
CONTRL,INDICA,RECORD INST 403-7480-535.35-01 148.57
GRAINGER LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.35-01 79.32
HARTNAGEL BUILDING SUPPLY INC FASTENERS, FASTENING DEVS 403-7480-535.31-20 20.94
JOHNSON CONTROLS SECURITY
SOLUTIONS
EQUIP MAINT & REPAIR SERV 403-7480-535.41-50 1,023.76
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
SAFETY BOOT REIMBURSEMENT 403-7480-535.31-01 250.19
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-01 82.67
NCL NORTH CENTRAL
LABORATORIES
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 319.69
CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 204.22
OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 12.69
SUPPLIES 403-7480-535.31-01 29.92
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 403-7480-535.41-50 35.47
OWEN EQUIPMENT HOSES, ALL KINDS 403-7480-535.31-01 547.85
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 39.29
ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 278.48
ELECTRONIC COMPONENTS 403-7480-535.31-20 487.60
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 351.26
MISC PROFESSIONAL SERVICE 403-7480-535.47-10 289.06
MISC PROFESSIONAL SERVICE 403-7480-535.47-10 255.34
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.31-01 252.69
FOODS: PERISHABLE 403-7480-535.31-01 104.12
THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 143.21
PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 54.44
PIPE FITTINGS 403-7480-535.31-20 26.36
ULINE, INC WATER SEWAGE TREATMENT EQ 403-7480-535.31-01 81.70
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 403-7480-535.49-90 27.74
WATERCARE INDUSTRIAL WATER&SEWER TREATING CHEM 403-7480-535.31-01 156.45
Page 8 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 11
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
SERVICES WATER&SEWER TREATING CHEM 403-7480-535.31-05 14.90
WESTERN STEEL METALS,BARS,PLATES,RODS 403-7480-535.31-20 326.37
Wastewater Division Total:$14,051.83
Public Works-WW/Stormwtr Department Total:$14,051.83
Wastewater Utility Fund Total:$13,976.18
A/R MISCELLANEOUS REFUNDS OVRPMNT OF TFR STN FEES 404-0000-213.10-90 386.41
Division Total:$386.41
Department Total:$386.41
AMAZON CAPITAL SERVICES FIRE PROTECTION EQUIP/SUP 404-7538-537.31-01 440.95
CASTLE TIRE DISPOSAL SALE SURPLUS/OBSOLETE 404-7538-537.41-51 1,433.36
FASTENAL INDUSTRIAL ROAD/HGWY HEAVY EQUIPMENT 404-7538-537.31-01 92.18
JANITORIAL SUPPLIES 404-7538-537.31-01 284.83
HI-TECH ELECTRONICS INC COMMUNICATIONS/MEDIA SERV 404-7538-537.41-50 391.55
COMMUNICATIONS/MEDIA SERV 404-7538-537.41-50 783.36
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 404-7538-537.48-10 952.53
EXTERNAL LABOR SERVICES 404-7538-537.48-10 147.14
NORTH COAST ELECTRIC
COMPANY
ELECTRICAL EQUIP & SUPPLY 404-7538-537.31-20 83.21
SHIPPING AND HANDLING 404-7538-537.31-20 21.62
SHIPPING AND HANDLING 404-7538-537.31-20 22.06
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 83.24
SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER 404-7538-537.31-20 34.72
FEED,BEDDING,VIT-ANIMALS 404-7538-537.31-01 17.38
LAWN MAINTENANCE EQUIP 404-7538-537.31-01 78.01
THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-51 304.00
PW CONSTRUCTION & RELATED 404-7538-537.41-51 34.00
WALTER E NELSON CO JANITORIAL SUPPLIES 404-7538-537.31-01 54.09
PAPER & PLASTIC-DISPOSABL 404-7538-537.31-01 159.58
SW - Transfer Station Division Total:$5,417.81
AMAZON CAPITAL SERVICES SUPPLIES 404-7580-537.31-01 25.73
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7580-537.35-01 34.27
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
Page 9 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 12
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY - 0 404-7580-537.31-01 55.50
MEAL TICKET - HOLIDAY -06 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY -06 404-7580-537.31-01 37.00
MEAL TICKET - OVERTIME - 404-7580-537.31-01 55.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 55.50
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 404-7580-537.41-50 35.47
WE PROMOTE YOU SUPPLIES 404-7580-537.41-15 318.24
Solid Waste-Collections Division Total:$1,283.21
EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 404-7585-537.41-50 776.19
MISC PROFESSIONAL SERVICE 404-7585-537.41-50 3,744.48
Solid Waste-Landfill Division Total:$4,520.67
Public Works-Solid Waste Department Total:$11,221.69
Solid Waste Utility Fund Total:$11,608.10
FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP.406-7412-538.31-01 162.05
MISC CITY CONSERVATION
REBATES
REIMBURSEMENT - RAIN GARD 406-7412-538.41-50 609.54
MISC TRAVEL MCINYTRE-MUNI STORMWATER 406-7412-538.43-10 1.05
PENINSULA COLLEGE EDUCATIONAL SERVICES 406-7412-538.43-10 6,995.00
SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 406-7412-538.31-01 38.05
UTILITIES UNDERGROUND LOC
CTR
MISCELLANEOUS SERVICES 406-7412-538.49-90 27.73
Stormwater Division Total:$7,833.42
Public Works-WW/Stormwtr Department Total:$7,833.42
Stormwater Utility Fund Total:$7,833.42
A/R MISCELLANEOUS REFUNDS OVRPMT OF MEDIC 1 FEES 409-0000-213.10-90 17.27
Division Total:$17.27
Department Total:$17.27
Page 10 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 13
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
BAXTER AUTO PARTS #15 SUPPLIES 409-6025-526.31-01 95.49
BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 112.19
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,140.00
LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 918.97
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,041.67
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 592.32
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,655.61
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 792.29
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,749.08
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 734.41
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 770.00
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 871.60
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 221.60
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 2,178.88
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 1,112.06
MISC ONE-TIME VENDORS DAILY DISPATCH - ASSISTAN 409-6025-526.41-50 575.00
OLYMPIC LAUNDRY & DRY
CLEANERS
LAUNDRY/DRY CLEANING SERV 409-6025-526.31-01 20.54
Medic I Division Total:$14,581.71
Fire Department Total:$14,581.71
Medic I Utility Fund Total:$14,598.98
MISC CITY CONSERVATION
REBATES
HEAT PUMP WATER HEATERS - 421-7121-533.49-86 700.00
PENINSULA HEAT INC AIR CONDITIONING & HEATNG 421-7121-533.49-86 20,000.00
Conservation Division Total:$20,700.00
Public Works-Electric Department Total:$20,700.00
Conservation Fund Total:$20,700.00
KVA ELECTRIC, INC RELEASE RETAINAGE 451-0000-223.40-00 13,678.25
Division Total:$13,678.25
Department Total:$13,678.25
Electric Utility CIP Fund Total:$13,678.25
INTERWEST CONSTRUCTION, INC. CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 101,390.72
Water Projects Division Total:$101,390.72
Public Works-Water Department Total:$101,390.72
Water Utility CIP Fund Total:$101,390.72
Page 11 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 14
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
DEPARTMENT OF COMMERCE FINANCIAL SERVICES 463-7489-582.78-10 31,052.64
FINANCIAL SERVICES 463-7489-582.78-10 120,698.39
FINANCIAL SERVICES 463-7489-582.78-10 609,727.44
FINANCIAL SERVICES 463-7489-592.83-10 621.05
FINANCIAL SERVICES 463-7489-592.83-10 3,017.46
FINANCIAL SERVICES 463-7489-592.83-10 18,291.82
CSO Capital Division Total:$783,408.80
Public Works-WW/Stormwtr Department Total:$783,408.80
CSO Capital Fund Total:$783,408.80
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 251.25
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 15,178.31
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 111.98
FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 792.08
IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,366.41
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 100.31
PEORIA FORD POLICE EQUIPMENT & SUPPLY 501-0000-237.00-00 (5,332.60)
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 955.43
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,098.20
Division Total:$15,521.37
Department Total:$15,521.37
ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,756.04
ANGELES COLLISION REPAIR EXTERNAL LABOR SERVICES 501-7630-548.34-02 190.05
ANGELES MACHINE WORKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 607.33
ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 16.31
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 18.08
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 91.75
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.82
CENTRAL WELDING SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 207.30
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.44
EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.71
EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.58
EVERGREEN TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 195.84
Page 12 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 15
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 34.92
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 260.75
FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 1,770.58
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 419.91
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 673.00
LEAVITT MACHINERY USA, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 477.75
MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 27.49
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 81.27
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 216.79
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,275.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 170.96
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 501-7630-548.41-50 35.46
OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 425.71
PAPE' MACHINERY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 308.58
BELTS AND BELTING 501-7630-548.34-02 53.66
PEORIA FORD POLICE EQUIPMENT & SUPPLY 501-7630-594.64-10 63,932.60
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.44
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 48.44
RUDY'S AUTOMOTIVE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 78.30
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 68.54
EXTERNAL LABOR SERVICES 501-7630-548.34-02 26.56
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 157.28
EXTERNAL LABOR SERVICES 501-7630-548.34-02 30.36
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 96.61
EXTERNAL LABOR SERVICES 501-7630-548.34-02 15.45
SIRENNET.COM AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 263.27
SONSRAY MACHINERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 965.55
TRAFFIC SAFETY SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 441.26
Equipment Services Division Total:$76,660.18
Public Works Department Total:$76,660.18
Equipment Services Fund Total:$92,181.55
ASTOUND BROADBAND A/C 3401-1050903-01 502-2081-518.42-12 6.32
COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 977.19
DATA PROC SERV &SOFTWARE 502-2081-518.42-12 7,796.90
Page 13 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 16
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 3,940.76
VERIZON WIRELESS 06-15 A/C 842160242-00001 502-2081-518.42-10 3,349.89
06-15 A/C 842160242-00003 502-2081-518.42-10 2,070.48
06-15 A/C 842160242-00004 502-2081-518.42-10 5,584.06
Information Technologies Division Total:$23,725.60
Finance Department Total:$23,725.60
Information Technology Fund Total:$23,725.60
HSA BANK SERVICE FEE 503-1631-517.46-30 25.50
SERVICE FEE 503-1631-517.46-30 282.50
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 6,000.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
WELLNESS REIMBURSEMENT 503-1631-517.41-51 270.45
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 100,637.05
INSURANCE, ALL TYPES 503-1631-517.46-34 6,497.00
REDACTED DISABILITY BOARD-JUNE 503-1631-517.46-35 105.36
DISABILITY BOARD-JUNE 503-1631-517.46-35 148.00
DISABILITY BOARD-JUNE 503-1631-517.46-35 219.85
DISABILITY BOARD-JUNE 503-1631-517.46-35 351.44
DISABILITY BOARD-JUNE 503-1631-517.46-35 511.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
Page 14 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 17
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 442.90
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 670.90
REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 976.98
Other Insurance Programs Division Total:$119,711.53
DEPT OF LABOR & INDUSTRIES 1ST QTR SELF INSURED ADJU 503-1661-517.49-50 41.90
Worker's Compensation Division Total:$41.90
MISC CLAIM SETTLEMENTS IN HOUSE LIABILITY CLAIM 503-1671-517.49-98 958.19
WCIA (WA CITIES INS AUTHORITY) MAY LARGE DEDUCTIBLE PROG 503-1671-517.41-50 238.65
Comp Liability Division Total:$1,196.84
Self Insurance Department Total:$120,950.27
Self-Insurance Fund Total:$120,950.27
AFLAC AFLAC SUPP INSURANCE PREM 920-0000-231.53-10 744.74
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 24,940.54
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 50.00
PAYROLL SUMMARY 920-0000-231.50-10 93,884.31
PENSIONER'S P/R TAX 920-0000-231.50-10 200.00
PAYROLL SUMMARY 920-0000-231.50-10 (50.00)
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 115,735.72
HSA BANK EMPLOYEE CONTRIBUTION 920-0000-231.52-40 4,415.14
EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,355.80
EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,355.80
PAYROLL SUMMARY 920-0000-231.53-11 75.00
PAYROLL SUMMARY 920-0000-231.53-12 321.93
Employee Contribution 920-0000-231.52-40 2,749.24
PAYROLL SUMMARY 920-0000-231.52-40 1,500.00
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,645.22
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 35,292.82
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 31,733.76
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,116.83
PAYROLL SUMMARY 920-0000-231.56-20 (1,116.83)
PERS PAYROLL SUMMARY 920-0000-231.51-10 945.08
PAYROLL SUMMARY 920-0000-231.51-11 17,554.35
Page 15 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 18
City of Port Angeles
City Council Expenditure Report
Between Jun 24, 2023 and Jul 7, 2023
Vendor Description Account Number Amount
PERS PAYROLL SUMMARY 920-0000-231.51-12 97,156.62
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 190.00
Division Total:$438,154.07
Department Total:$438,154.07
Payroll Clearing Fund Total:$438,154.07
Total for Checks Dated Between Jun 24, 2023 and Jul 7, 2023 $2,487,491.05
Page 16 of 16 Jul 12, 2023 8:48:14 AMJuly 18, 2023 E - 19
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: East City Hall Parking Lot Local Improvement District Retrofit - Bid Rejection – CON-
2023-28
Background / Analysis: In May 2019, the City accepted a Department of Ecology water quality grant
to design stormwater retrofits for the East City Hall parking lot. The City’s subsequent application for
construction funding was accepted by Ecology and a grant agreement (WQC-2023-PoAnPW-00153) was
agreed upon and executed in November 2022.
The project was advertised by the City on June 3rd, 2023, via Builder’s Exchange along with postings in
the local Peninsula Daily News and Daily Journal of Commerce and with notification to the North
Peninsula Building Association. On June 22nd, 2023, the City received and reviewed two qualifying bid
packages. The lowest qualifying bid was submitted by Jamestown Excavation of Sequim, WA with a base
bid of $1,490,000.00.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Total Bid
Jamestown Excavation $1,490,000.00
Interwest Construction, Inc. $1,520,739.00
Engineer’s Estimate $1,153,395.90
Both bids exceed available funds for the project. The City worked internally and with Ecology to try and
resolve the budget shortfall, however, additional funds are not readily available from the State nor is the
City able to bridge the gap using Stormwater Utility Reserves. Staff recommends rejecting bids and
proceeding with the following actions:
•Provide additional clarification in the project manual to reduce perceived risk to the contractor.
Summary: The City opened two bids for the East City Hall Parking Lot LID Retrofit Project (TR1215)
on June 22nd. The lowest responsible bidder was Jamestown Excavating from Sequim, Washington. The
low bid was $383,000.00 in excess of available grant funding and the City’s match budget for
construction.
Funding: The City accepted a grant from the Department of Ecology to reconstruct the East City Hall
parking lot and install stormwater treatment and detention facilities. Total combined funds available for
construction are $1,106,854.12. The low bid from Jamestown Excavating was $1,490,000.
Recommendation: Reject all bids received for the East City Hall Parking Lot Local Improvement
District Retrofit Project, CON-2023-28 and direct staff to re-bid the work after completing the actions
identified below in this memo.
July 18, 2023 E - 20
• Seek to identify and resolve discrepancies between the Engineer’s Estimate and the bids received.
• Submit a budget supplemental application to Ecology in September, when surplus funds may be
available.
• Separate out aspects of the project as additive bids that could be omitted, should funding
constraints be encountered again.
• Re-advertise the project in winter 2023, when bidding is likely to be more competitive and may
result in a more favorable low bid, and re-schedule construction for spring 2024.
The grant agreement with Ecology and available construction funding doesn’t expire until January 2025.
Staff have been in close communication with Ecology and have received their support to implement the
plan described above.
The completed project design consists of a porous asphalt parking lot over the top of an aggregate
stormwater storage reservoir to detain runoff and slowly release it into a bioretention cell in the grassy
area outside the City Manager’s office. Additionally, a bioretention cell was included along Peabody
Street to capture and treat additional runoff from the surrounding tributary roadway. The project would
install five cisterns under the roof line that will serve to collect roof runoff and water the bioretention cell.
This design will slow down the stormwater discharge rate, reducing the peak flow to Peabody Creek,
treating the parking lot runoff, and removing common pollutants like zinc, copper, and petroleum
hydrocarbons.
Funding Overview: The City accepted a Water Quality Stormwater Facility grant (WQC-2023-
PoAnPW-00153) for construction from the Department of Ecology in the amount of $1,005,426.00. The
grant requires a 15% match from the City in the amount of $177,428.12 for a total project agreement
amount of $1,182,854.12; of which, $1,106,854.12 is allocated for construction and the rest being
allocated for grant administration, environmental review, final design, construction management, and
project close-out.
Match funding for construction has been set aside in the 2023 Capital Budget. Per the 2024-2029 CFP,
sources of funding are the Stormwater Utility Reserves ($98,300.00) and the City’s REET Fund
($101,300.00) for a combined available funding amount of $199,600.00 from the City.
Should the City acquire additional funding from Ecology in September, Engineering Staff will submit a
budget supplemental request to Finance to reallocate monies from the Stormwater Utility Capital Project
Budget in order to accommodate the additional 15% matching funds necessary to receive the funds from
Ecology and complete construction in 2024.
July 18, 2023 E - 21
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: 2023 Chip Seal - Bid Rejection – CON-2023-18
Background / Analysis: Notice of the bid opportunity for the 2023 Chip Seal Project was advertised
through Builders Exchange of Washington on June 12, 2023, and posted to the City website. On June
28th, 2023, two bids were received and opened. Doolittle Construction Inc. of Snoqualmie, WA, was the
lowest, responsive bidder with a total bid amount of $765,453.00.
The engineers estimate for this work of $413,000.00 was based on past project data, correspondence with
contractors who were likely to bid on the project, and on Washington State Department of Transportation
Unit Bid Analysis information for average statewide cost for a double chip seal project of comparable size
and scope.
After the bid opening the lowest responsible bidder was contacted to resolve discrepancies between the
Engineer’s Estimate and the bids received. The factors cited by the Contractor included the lack of local
sources for aggregate at the time of bid which required the Contractor to truck materials from the Tacoma
area. Additionally, the oil required for this work is only available from a supplier in Oregon. The
trucking cost to deliver these two materials greatly increased the cost for the work.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Total Bid
Doolittle Construction Inc. $765,453.00
Granite Construction Company $890,890.00
Engineer’s Estimate $413,175.45
Both bids exceed available funds for the project. Staff recommends rejecting bids and proceeding with the
following actions:
•Provide additional clarification in the project manual for rock gradation specification and the oil
type that may be used if weather conditions allow for its use.
Summary: The City opened two bids for the 2023 Chip Seal Project, CON-2023-18 on June 28th, 2023.
The lowest responsible bidder was Doolittle Construction Inc. from Snoqualmie, Washington. The low
bid was $186,403.00 in excess of available transportation funding for construction.
Funding: The Transportation Capital Fund budget for TR0316 8th Street Chip Seal and TR0518 I Street
Chip Seal project is $579,050.00
Recommendation: Reject all the bids received for the 2023 Chip Seal Project, CON-2023-18 and
direct staff to re-bid the work after completing the actions described in the memo below.
July 18, 2023 E - 22
• Re-advertise the project in winter 2023, when bidding is likely to be more competitive and may
result in a more favorable bid, and re-schedule construction for summer 2024.
• Look at partnering opportunities with nearby municipalities.
Funding Overview: The Transportation Capital Fund budget for this project is $579,050.00. The
lowest responsible bidder exceeds the budget by $186,403.00
July 18, 2023 E - 23
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Sidewalk Trip Hazard Removal
Background / Analysis: 5th Street, from Race Street to Cherry Street, is a major walking route for the
citizens of Port Angeles. Through the years 450 trip hazards have formed in this area. This contract
would eliminate all concrete trip hazards from ¼” to 2” while meeting the Americans with Disabilities
Act (ADA) requirements. This would also assist in meeting the ADA action plan requirement of the City.
This is part of a long-term annual project which has included past successful projects on Lincoln Street,
Race Street, Peabody Street, and 8th Street. This project will tie into the recently completed Francis Street
ADA Improvement project that was done from the Olympic Discovery Trail to 8th Street.
This project was advertised, and bids were opened on June 8, 2023, with Precision Concrete Cutting of
Provo, UT deemed the low responsive bidder in the amount of $70.00 per inch-ft. or a Not-to-Exceed
price of $50,046.50.
Funding Overview: Funds will be used for the project in the amount of $18,500.00 from the street
repairs budget (102-7230-542-4810) in conjunction with funds from the capital projects budget
TR1118—Revolving Street Improvements in the amount of $33,500.00.
Summary: The purpose of this memo is to receive City Council approval for a Professional Service
Contract for the Sidewalk Trip Hazard Removal. This project was advertised, and bids were opened on
June 8, 2023, with Precision Concrete Cutting of Provo, UT deemed the low responsive bidder in the
amount of $70.00 per inch-ft. or a Not-to-Exceed price of $50,046.50.
Funding: Funds are available in the approved 2023 street repairs budget account (102-7230-542-4810)
in the amount of $18,500.00 and in the capital project TR1118—Revolving Street Improvements in the
amount of $33,500.00 for a total of $52,000.00
Recommendation: Authorize the contract award for 2023 Sidewalk Trip Hazard Removal to
Precision Concrete Cutting of Provo, UT in an amount not to exceed $50,046.50; and authorize the City
Manager to sign contract agreements and make minor modifications where necessary.
July 18, 2023 E - 24
Date: July 18, 2023
To: City Council
From: Derrell Sharp, Fire Chief
Brian S. Smith, Police Chief
Subject: Opioid Settlement Funding Application Period
Background / Analysis:
As a condition of receiving a direct payment of settlement funds, each Participating City agrees to adopt a
methodology for obtaining proposals for use of Opioid Funds. The funds must be used for approved
purposes as outlined in the settlement agreement. The Council adopted a methodology at its July 5th
regular meeting.
In accordance with that methodology, the Council next should receive public testimony on the use of
Opioid Settlement Funds. Notice has been published that the Council will conduct such a public hearing
tonight. At the close of the public hearing, either tonight or at a later meeting, Council should discuss
and select priorities for program funding. Once priorities are established Council should announce the
opening of an application period. At the option of Council, that period could begin as early as tonight and
Summary: On July 5th, 2023, City Council voted unanimously to adopt the opioid settlement funding
oversight and allocation methodology recommended by staff and an ad hoc committee of Council
members. This methodology created a process for Council to obtain community-based input on the use
of opioid settlement funding, a process for receiving funding request applications, the establishment of a
sub-committee to review and recommend programs for funding to council, and the designation of the
Finance Director as the City’s agent for distribution of Opioid funds and required reporting.
Funding: Approximately $1.8 million is available to the City over the next 18 years to address issues
associated with opioid abuse. Proposals meeting accepted Opioid Abatement Strategies and approved by
Council may receive Opioid Settlement Funding.
Recommendations:
(1)Open the public hearing and receive public testimony on the use of opioid settlement funding.
(2)Depending on the outcome of the hearing:
a.Announce Council’s intent to receive program proposals and establish an application
deadline of Tuesday August 1st at 5:00 pm.
b.Appoint a council sub-committee for the purpose of reviewing and recommending
program proposals to City Council for Opioid Settlement Funding.
c.Inform the sub-committee of the Council’s priorities for program funding.
d.Announce the August 15th City Council Meeting as the date scheduled for Opioid
Settlement Funding awards.
July 18, 2023 F - 1
run through August 1st at 5:00 pm. Applications can be submitted digitally using the following link: :
https://cityofpa-formsdev.app.transform.civicplus.com/forms/34570.
Staff also recommends Council establish a sub-committee for the purpose of reviewing and
recommending program applications for opioid settlement funding to City Council. The committee
should consist of two to three council members and two staff members appointed by the City Manager.
City staff will coordinate and facilitate sub-committee meetings to review applications. Upon completion
of application review the sub-committee should recommend programs that align with City Council
funding priorities and meet the stipulations of approved Opioid Abatement Strategies as outlined in the
One Washington Memorandum of Understanding between Washington Municipalities. The sub-
committee should make program funding recommendations to Council at the August 15th City Council
meeting. Upon submission of the funding recommendations to City Council at the August 15th City
Council meeting the work of sub-committee will be complete and staff recommend dissolving the sub-
committee.
With the funding recommendations of the sub-committee Council could approve and deny applications as
early as the August 15th City Council meeting. Council should then authorize the Finance director to fund
and budget those programs approved by Council.
Funding Overview:
The Finance Director shall act as the City’s agent for receiving and distributing Opioid Settlement Funds
as directed by the City Council.
July 18, 2023 F - 2
Date: July 18, 2023
To: City Council
From: Sarina Carrizosa, Finance Director
Subject: Closeout Public Hearing regarding the Community Development Block Grant (CDBG)
for Public Services Provided to Households Impacted by the Coronavirus Pandemic
Background / Analysis: The City signed a CDBG-CV2 grant with the Department of Commerce in
April of 2021 in the amount of $605,624 to provide community resources for rent, mortgage and utility
relief to residents in Clallam County. In January 2023 the City partnered with OlyCap as the sub-recipient
of this grant to distribute funding as allowed in the grant to provide rent, mortgage and utility payments to
community households in need due to impacts from the coronavirus pandemic. Eligible households for
grant funding were very low to moderate income households, or 30-80% of federal poverty levels.
At the May 19, 2020 meeting Council passed the resolution adopting the policy for use of the CDBG-CV
funds in accordance with CDBG guidelines as follows:
1.Assistance to microenterprise businesses (5 or less employees) employing low to moderate-
income households/individuals;
2.Rental housing assistance for low to moderate-income households/individuals;
3.Mortgage housing assistance for low to moderate-income households/individuals;
4.Utility relief for low to moderate-income households/individuals and
5.Other uses to benefit the Clallam County region low to moderate-income individuals deemed
eligible under the federal CDBG program.
The original public hearing to obtain community input on the CDBG-CV2 grant occurred on June 2, 2020
with Council authorizing City Staff to enter into the CDBG-CV2 grant agreement with Department of
Commerce during the same meeting. The budget in the grant agreement was allocated as follows:
Administrative $10,000
Distribution of rent, mortgage and utility assistance $595,624
Total $605,624
Summary: In April of 2021, City Council approved a grant agreement with Department of Commerce
for a Community Development Block Grant (CDBG) to prevent, prepare for and respond to coronavirus
in partnership with local service providers in the amount of $605,624. This funding was accepted to
provide assistance to residents of Clallam County in partnership with the sub-recipient of this grant,
OlyCap. This grant expired on June 30, 2023 and per grant closeout requirements a public hearing must
occur to allow community members the opportunity to speak in regard to the project performance of the
grant.
Funding: The total award of the grant was $605,624 and did not require a match from the City.
Recommendation: 1.) Conduct the final public hearing on the project performance of the grant
providing financial stability to community households impacted by the
coronavirus pandemic.
2.) Authorize the Finance Director to sign all final closeout documents.
July 18, 2023 F - 3
The City championed this grant for the greater Clallam County area including the City’s of Sequim, Port
Angeles, Forks and Clallam County. A total of 1,622 households and individuals received assistance
countywide. Total grant distribution for rent, mortgage and utility relief was $485,759.57; with
$98,882.73 going to the City of Sequim and surrounding areas; $271,402.82 funded in the City of Port
Angeles and the surrounding area and $115,474.02 in funding was received in the City of Forks and
surrounding area.
Per CDBG grant requirements the City must hold a final public hearing on the project performance of this
grant as part of the final closeout process. The purpose of the public hearing is to give the community an
opportunity to discuss the project performance. Additionally, considering this grant served community
members in Clallam County public testimony is welcome from all residents in Clallam County.
Funding Overview: The total award of the grant was $605,624 and did not require a match from the
City.
July 18, 2023 F - 4
Date: July 18, 2023
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Second Amendment to the 2023 Budget
Background / Analysis:
The 2023 Budget is being amended for the second time, primarily to bring the budget into alignment with
the recently adopted 2024-2029 Capital Facilities Plan (CFP), as well as, adjust revenues and
expenditures that have been approved by Council at previous meetings in the first half of the year, or that
require minor accounting corrections.
Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including the
Exhibit A which lists total revenues and expenditures by fund for the 2023 Budget Amendment #1 and
proposed Amendment #2 for comparison.
Since many of the individual actions require funding to come from reserves (money unspent at the end of
the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a
super majority of the entire Council, or five (5) affirmative votes. Tonight’s meeting will include the first
reading of the budget amendment ordinance.
Funding Overview:
Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all
funding changes.
Attached: Detailed list of proposed budget changes
2023 Budget Ordinance – Amendment #2
Exhibit A
Summary: The 2023 Budget is being amended for the second time to reflect changes in revenues and
expenditures that have occurred during the second quarter of 2023. This budget amendment primarily
includes capital adjustments resulting from the adoption of the 2024-2029 Capital Facilities Plan to
ensure consistency with the Budget. This is the first reading of the ordinance.
As this budget amendment includes new revenues as well as an authorization to use funds from reserves,
the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative
votes.
Funding: Please see the detailed summary attached to this memo.
Recommendation: The requested action for this issue is as follows:
1. Conduct the first reading of the 2023 Budget Amendment #2 ordinance; and
2. Continue to the August 15
th Council meeting.
July 18, 2023 G - 1
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
CDBG Loan Funding for Façade Program 50,000 - 001-4071-397-10-99 CDBG Program Income Funding
CDBG Loan Funding for Façade Program -50,000 001-4071-558-49-91 CDBG Program Income Funding
Criminal Justice Grant for Wellness Program -1,700 001-5022-521-41-50 Grant
Criminal Justice Grant for Wellness Program 1,700 - 001-5022-334-01-10 Grant
FD0415 - FD TURNOUT GEAR -6,500 001-6012-597-59-91 Reprioritized in CFP
GG1113 - FACILITY SECURITY PROJECTS -30,000 001-8080-597-59-91 Reprioritized in CFP
PK0719 - PARKS MAINTENANCE BUILDING -100 001-8080-597-59-91 Reprioritized in CFP
PK0418 - CIVIC FIELD UPDATES -11,000 001-8080-597-59-91 Reprioritized in CFP
PK0320 - HVAC UPGRADES AT CITY FACILITIES -150,000 001-8080-597-59-91 Reprioritized in CFP
PK0122 - ERICKSON PLAYFIELD TENNIS COURT IMPROVEMEN -10,000 001-8080-597-59-91 Reprioritized in CFP
GG0119 - Ennis Creek Fish Barrier -45,000 001-7012-597-59-91 Reprioritized in CFP
TR0821 - Facility Assessment -1,000 001-7012-597-59-91 Reprioritized in CFP
TR1120 - Complete Streets Revolving Fund -100,000 001-7012-597-59-91 Reprioritized in CFP
TOTAL GENERAL FUND 51,700 405,300
Community Forestry Assistance Grant -13,100 101-1430-557-41-50 Approved by Council 6/20/23
Crab Festival Carry Over from 2022 -4,900 101-1430-557-41-50 Carryover from 2022
TOTAL LODGING TAX FUND -18,000
Sand/Salt Storage Building -62,000 102-7230-542-31-20
TOTAL STREET FUND -62,000
TR0619 - RACE STREET COMPLETE CONSTRUCTION PHASE II -100,000 105-7840-597.59-91 Reprioritized in CFP
PK0819 - CITY PIER RAILING REPLACEMENT -233,000 105-7840-597.59-91 Reprioritized in CFP
TOTAL REET I FUND -333,000
EOC/911 Center Funding (1,000,000) - 107-5160-337.10-20 Reprioritized in the CFP
PD0121 - EOC/911 DISPATCH CENTER -(1,000,000) 107-5160-597.59-91 Reprioritized in CFP
PD0123; PENCOM ROIP PROJECT Funding 430,000 - 107-5160-337.10-20 Council Approved 6/6/23
PD0123; PENCOM ROIP PROJECT -430,000 107-5160-597-59-91 Council Approved 6/6/23
TOTAL PENCOM FUND (570,000) (570,000)
TR0222 - FIRST/FRONT PEDESTRIAN ENHANCEMENTS -20,000 160-7841-597-59-91 Reprioritized in CFP
TR0115 - N Street Chip Seal -500,000 160-7841-597-59-91 Reprioritized in CFP
TOTAL REET II FUND -520,000
Façade Program Funding -50,000 172-4130-597-59-99 CDBG Program Income Funding
TOTAL AFFORDABLE HOUSING FUND -50,000
TR1215 - CITY HALL EAST PARKING LOT LID -(1,700) 406-7412-597-59-91 Reprioritized in CFP
TOTAL STORMWATER FUND -(1,700)
FD0415 - Emergency Management Pods -3,000 409-6025-597-59-91 Reprioritized in CFP
GEMT Settlement 25,000 - 409-6025-332-93-40
Emergency Response Kits -25,000 409-6025-594-64-10
TOTAL MEDIC 1 FUND 25,000 28,000
Detailed List of Proposed Budget Changes - 2023 Budget Amendment #2
July 18, 2023 G - 2
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
WASPC Grant for Police Body Cameras 40,000 - 310-5950-334-01-20 Council Approved 6/20/23
PD0223; Police Body Worn Cameras - 40,000 310-5950-594-65-10 Council Approved 6/20/23
PD0123; PENCOM ROIP PROJECT Tranfer 430,000 - 310-5950-597-10-91 Council Approved 6/6/23
PD0123; PENCOM ROIP PROJECT - 430,000 310-5950-594-65-10 Council Approved 6/6/23
FD0315 - FIRE STATION GARAGE DOOR REPLACEMENT - (50,000) 310-5950-594-65-10 Reprioritized in CFP
FD0318 - EMERGENCY MGMT PODS - 87,800 310-5950-594-65-10 Reprioritized in CFP
FD0318 - EMERGENCY MGMT PODS 25,500 - 310-5950-397-10-91 Reprioritized in CFP
FD0415-TURN OUT GEAR 6,500 - 310-5950-397-10-91 Reprioritized in CFP
FD0615 - FD FIRE HOSES - 9,000 310-5950-594-65-10 Reprioritized in CFP
PD0116 - MOBILE DATA TRANSMISSION REPLACEMENTS - 23,600 310-5950-594-65-10 Reprioritized in CFP
PD0120 - POLICE TASER REPLACEMENTS - (8,000) 310-5950-594-65-10 Reprioritized in CFP
PD0121 - EOC/911 DISPATCH (PENCOM CENTER)- - 310-5950-594-65-10 Reprioritized in CFP
PD0121 - EOC/911 DISPATCH CENTER (1,000,000) - 310-5950-397-10-91 Reprioritized in CFP
PD0121 - EOC/911 DISPATCH CENTER 1,000,000 - 310-5950-333.97-06 Reprioritized in CFP
PD0307 - POLICE REGIONAL TRAINING & GUN RANGE FACI - 27,900 310-5950-594-65-10 Reprioritized in CFP
GG0119 - ENNIS CREEK FISH BARRIER REMOVAL - (300,000) 310-7910-594-65-10 Reprioritized in CFP
GG1113 - FACILITY SECURITY PROJECTS - 288,600 310-8985-594-65-10 Reprioritized in CFP
GG0119 - ENNIS CREEK FISH BARRIER REMOVAL 45,000 - 310-7910-397-10-91 Reprioritized in CFP
GG0416 - CITY HALL FIRE DETECTION - (75,000) 310-8985-594-65-10 Reprioritized in CFP
GG0516 - SENIOR CENTER FIRE DETECTION SYSTEM - (50,000) 310-8985-594-65-10 Reprioritized in CFP
PK0205 - RESTROOM REPLACEMENT PROGRAM - (37,800) 310-8985-594-65-10 Reprioritized in CFP
PK0216 - FACILITY IMPROVEMENT REVOLVING FUND - 10,100 310-8985-594-65-10 Reprioritized in CFP
PK0418 - CIVIC FIELD UPDATES - 22,000 310-8985-594-65-10 Reprioritized in CFP
PK0418 - CIVIC FIELD UPDATES 11,000 - 310-8985-397-10-91 Reprioritized in CFP
PK0819 - CITY PIER RAILING REPLACEMENT - 798,000 310-8985-594-65-10 Reprioritized in CFP
PK0220 - SYNTHETIC FIELD TURF AT VOLUNTEER FIELD - 714,000 310-8985-594-65-10 Reprioritized in CFP
PK0220 - SYNTHETIC FIELD TURF AT VOLUNTEER FIELD 300,000 - 310-8985-334-02-70 Reprioritized in CFP
PK0220 - SYNTHETIC FIELD TURF AT VOLUNTEER FIELD 350,000 - 310-8985-367-11-00 Reprioritized in CFP
PK0519 - CITY PIER EROSION STABILIZATION & SIDEWALK - 354,600 310-8985-594-65-10 Reprioritized in CFP
PK0320 - HVAC UPGRADES AT CITY FACILITIES - 150,000 310-8985-594-65-10 Reprioritized in CFP
PK0320 - HVAC UPGRADES AT CITY FACILITIES 150,000 - 310-8985-397-10-91 Reprioritized in CFP
PK0122 - ERICKSON PLAYFIELD TENNIS COURT IMPROVEMEN - 220,000 310-8985-594-65-10 Reprioritized in CFP
PK0122 - ERICKSON PLAYFIELD TENNIS COURT IMPROVEMEN 200,000 - 310-8985-334-02-70 Reprioritized in CFP
PK0122 - ERICKSON PLAYFIELD TENNIS COURT IMPROVEMEN 10,000 - 310-8985-367-11-00 Reprioritized in CFP
PK0123 - ELKS PICKLEBALL COURT IMPROVEMENTS - 30,000 310-8985-594-65-10 Reprioritized in CFP
PK0123 - ELKS PICKLEBALL COURT IMPROVEMENTS 30,000 - 310-8985-367-11-00 Reprioritized in CFP
PK0719 - PARKS MAINTENANCE BUILDING 100 - 310-8985-397-10-91 Reprioritized in CFP
PK0819 - CITY PIER RAILING REPLACEMENT 233,000 - 310-8985-397-10-91 Reprioritized in CFP
TOTAL GOVERNMENT CAPITAL FUND 1,831,100 2,684,800
July 18, 2023 G - 3
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
TR0909 WAYFINDING SIGNAGE - (159,400) 312-4160-595-65-10 Reprioritized in CFP
TR0101 - LAUREL STREET STAIRS REPLACEMENT - (100,000) 312-7930-595-65-10 Reprioritized in CFP
TR0115 - N STREET CHIP SEAL 5TH TO 18TH STREETS - 50,000 312-7930-595-65-10 Reprioritized in CFP
TR0115 - N STREET CHIP SEAL 5TH TO 18TH STREETS 500,000 - 312-7930-397-10-91 Reprioritized in CFP
TR0117 - LIBERTY STREET RECONSTRUCTION - (15,000) 312-7930-595-65-10 Reprioritized in CFP
TR0120 - SIGNAL CONTROLLER UPGRADES 1ST/FRONT - 204,700 312-7930-595-65-10 Reprioritized in CFP
TR0120 - SIGNAL CONTROLLER UPGRADES 1ST/FRONT 184,700 - 312-7930-333-20-20 Reprioritized in CFP
TR0122 - FIRST/FRONT PAVING (LINCOLN TO TUMWATER)- (100,000) 312-7930-595-65-10 Reprioritized in CFP
TR0316 - 8TH STREET CHIP SEAL (A TO I STREETS)- 50,000 312-7930-595-65-10 Reprioritized in CFP
TR0405 - ALLEY PAVING REVOLVING FUNDING - 394,900 312-7930-595-65-10 Reprioritized in CFP
TR0518 - I STREET CHIP SEAL (5TH TO 16TH STREETS)- 50,000 312-7930-595-65-10 Reprioritized in CFP
TR0618 - STEVENS MIDDLE SCHOOL WALKING ROUTES - (15,000) 312-7930-595-65-10 Reprioritized in CFP
TR0621 - WATERFRONT TRAIL REPAIRS - 20,400 312-7930-595-65-10 Reprioritized in CFP
TR0715 - 16TH ST LID (C-L)- 20,400 312-7930-595-65-10 Reprioritized in CFP
TR0715 - 16TH ST LID (C-L)20,400 - 312-7930-334-03-10 Reprioritized in CFP
TR0821 FACILITY ASSESSMENT - 1,000 312-7930-595-65-10 Reprioritized in CFP
TR0821 FACILITY ASSESSMENT 1,000 - 312-7930-397-10-91 Reprioritized in CFP
TR0919 - TRAFFIC SAFETY CAMERA PROGRAM - (35,000) 312-7930-595-65-10 Reprioritized in CFP
TR1118 - REVOLVING STREET IMPROVEMENTS - 90,000 312-7930-595-65-10 Reprioritized in CFP
TR1215 - CITY HALL PARKING LOT LID - (5,400) 312-7930-595-65-10 Reprioritized in CFP
TR1399 - TRAFFIC SIGNAL INTERCONNECT / PREEMPTION - 33,300 312-7930-595-65-10 Reprioritized in CFP
TR1799 - TRUCK ROUTE AT HWY 101 INTERSECTION - 4,200 312-7930-595-65-10 Reprioritized in CFP
TR0414 - PEABODY CREEK/LINCOLN STREET CULVERT REPAIR - 350,300 312-7930-595-65-10 Reprioritized in CFP
TR0119 - 8TH STREET PAVING (LINCOLN TO A STREETS) - 30,000 312-7930-595-65-10 Reprioritized in CFP
TR0114 - HILL STREET - OLYMPIC DISCOVERY TRAIL - 6,900 312-7930-595-65-10 Reprioritized in CFP
TR0114 - HILL STREET - OLYMPIC DISCOVERY TRAIL 6,900 - 312-7930-331-20-20 Reprioritized in CFP
TR0209 - RACE STREET COMPLETION DESIGN & CONSTRUCTIO - 4,608,700 312-7930-595-65-10 Reprioritized in CFP
TR0209 - RACE STREET COMPLETION DESIGN & CONSTRUCTIO 2,137,600 - 312-7930-331-20-20 Reprioritized in CFP
TR0222 - FIRST/FRONT PEDESTRIAN ENHANCEMENTS - 220,000 312-7930-595-65-10 Reprioritized in CFP
TR0222 - FIRST/FRONT PEDESTRIAN ENHANCEMENTS 20,000 - 312-7930-397-10-91 Reprioritized in CFP
TR0222 - FIRST/FRONT PEDESTRIAN ENHANCEMENTS 100,000 - 312-7930-331-20-20 Reprioritized in CFP
TR0619 - RACE STREET COMPLETE CONSTRUCTION PHASE II - 250,000 312-7930-595-65-10 Reprioritized in CFP
TR0619 - RACE STREET COMPLETE CONSTRUCTION PHASE II 100,000 - 312-7930-397-10-91 Reprioritized in CFP
TR0619 - RACE STREET COMPLETE CONSTRUCTION PHASE II 150,000 - 312-7930-331-20-20 Reprioritized in CFP
TR0918 - DOWNTOWN TREE & SIDEWALK REPLACEMENT 300,000 - 312-7930-397-10-91 Reprioritized in CFP
TR1215 - CITY HALL EAST PARKING LOT LID (1,700) - 312-7930-397-10-91 Reprioritized in CFP
TR1120 - Complete Streets Revoloving Fund 100,000 - 312-7930-397-10-91 Reprioritized in CFP
TOTAL TBD CAPITAL FUND 3,618,900 5,955,000
CL0117 - WASHINGTON STREET SUBSTATION SWITCHGEAR - (480,000) 451-7188-594-65-10 Reprioritized in CFP
CL0414 - CONSTRUCT NEW LIGHT OPS BUILDING - (2,969,900) 451-7188-594-65-10 Reprioritized in CFP
CL0217 - I STREET SUBSTATION SWITCHGEAR REPLACEMENT - 370,000 451-7188-594-65-10 Reprioritized in CFP
TOTAL ELECTRIC CAPITAL FUND - (3,079,900)
WT0121 WHITE CREEK & 3RD ST CROSSING MAIN - (400,000) 452-7388-594-65-10 Reprioritized in CFP
WT0221 RACE STREEET WATER MAIN REPLACEMENT SOUTH - 590,000 452-7388-594-65-10 Reprioritized in CFP
WT0222 - ELWHA-EFFLUENT DISTRIBTN STRUCTURE BYPASS - 147,000 452-7388-594-65-10 Reprioritized in CFP
WT0319 GROUND WATER RESILIENCY PROGRAM - (475,000) 452-7388-594-65-10 Reprioritized in CFP
WT0321 FACILITY ASSESSMENT - 1,000 452-7388-594-65-10 Reprioritized in CFP
WT0419 - DECANT FACILITY AT TRANSFER STATION - (757,400) 452-7388-594-65-10 Reprioritized in CFP
WT0420 ENNIS CREEK WATER MAIN RELOCATE - (220,000) 452-7388-594-65-10 Reprioritized in CFP
WT0421 - RACE ST WATER MAIN REPLACEMENT NORTH - (125,000) 452-7388-594-65-10 Reprioritized in CFP
WT0422 - ELWHA-TEMP DIVERSION PUMPING FACILITY - (100,000) 452-7388-594-65-10 Reprioritized in CFP
WT0519 WATER TREATMENT PLANT REPAIRS - 102,000 452-7388-594-65-10 Reprioritized in CFP
WT0612 - 3RD & VINE STREET MAIN - (403,200) 452-7388-594-65-10 Reprioritized in CFP
WT0619 PEABODY RESERVOIR INLET PIPE REPLACEMENT - 7,400 452-7388-594-65-10 Reprioritized in CFP
WT0218 - RESERVIOR INSTRUMENTATION UPGRADES - 280,400 452-7388-594-65-10 Reprioritized in CFP
WT0122 - ELWHA-FISH SCREEN FACILITY IMPROVEMENTS - 349,000 452-7388-594-65-10 Reprioritized in CFP
WT0123 - 11TH STREET ROW TUMWATER CREEK CROSSING - 60,000 452-7388-594-65-10 Reprioritized in CFP
WT0223 - 14TH STREET ROW TUMWATER CREEK CROSSING - 60,000 452-7388-594-65-10 Reprioritized in CFP
TOTAL WATER CAPITAL FUND - (883,800)
July 18, 2023 G - 4
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
WW0121 FACILITY ASSESSMENT - 1,000 453-7488-594-65-10 Reprioritized in CFP
WW0122 ANAEROBIC DIGESTER ROOF IMPROVEMENTS - (93,600) 453-7488-594-65-10 Reprioritized in CFP
WW0220 - WEST 4 ST CAPACITY IMPROVEMENT - 1,120,900 453-7488-594-65-10 Reprioritized in CFP
WW0320 - WWTP SEPTIC TRUCK PAD REPAIR - 2,000 453-7488-594-65-10 Reprioritized in CFP
WW0419 - WWTP HVAC REPLACEMENT - 10,900 453-7488-594-65-10 Reprioritized in CFP
WW0420 WWTP POTABLE WATER AIR-GAP - 33,200 453-7488-594-65-10 Reprioritized in CFP
WW0519 - DECANT FACILITY AT TRANSFER STATION - (757,400) 453-7488-594-65-10 Reprioritized in CFP
WW0520 SANITARY FORCE MAIN RELOCATE (LEES CREEK)- (220,000) 453-7488-594-65-10 Reprioritized in CFP
WW0319 - WASTEWATER COMPREHENSIVE PLAN - 13,300 453-7488-594-65-10 Reprioritized in CFP
Transfer to CSO for CFP Projects - 818,000 453-7488-597-59-91 Reprioritized in CFP
TOTAL WASTEWATER CAPITAL FUND - 928,300
SW0112 - DECANT FACILITY AT TRANSFER STATION - (597,100) 454-7588-594-65-10 Reprioritized in CFP
SW0120 - LANDFILL PUMP STATION 17 REPAIR - (280,000) 454-7588-594-65-10 Reprioritized in CFP
SW0121 - LANDFILL ACCESS ROAD REPAIR - (577,000) 454-7588-594-65-10 Reprioritized in CFP
SW0122 - LANDFILL AUTOMATED FACILITY GATE - 10,000 454-7588-594-65-10 Reprioritized in CFP
SW0221 FACILITY ASSESSMENT - 1,000 454-7588-594-65-10 Reprioritized in CFP
TOTAL SOLID WASTE CAPITAL FUND - (1,443,100)
DR0120 - DECANT FACILITY AT TRANSFER STATION - (957,400) 456-7688-594-65-10 Reprioritized in CFP
DR0121 FACILITY ASSESSMENT - 1,000 456-7688-594-65-10 Reprioritized in CFP
DR0213 - H STREET OUTFALL IMPROVEMENTS - (544,000) 456-7688-594-65-10 Reprioritized in CFP
DR0215 - FRANCIS STREET OUTFALL REPAIR - (50,000) 456-7688-594-65-10 Reprioritized in CFP
DR0322 PARK AVE. OUTFALL TO PEABODY CREEK - (252,000) 456-7688-594-65-10 Reprioritized in CFP
DR0404 - STORMWATER AT CANYON EDGE & AHLVERS - (292,100) 456-7688-594-65-10 Reprioritized in CFP
DR0804 - LINCOLN PARK/BIG BOY POND STUDY - (14,000) 456-7688-594-65-10 Reprioritized in CFP
TOTAL STORMWATER CAPITAL FUND - (2,108,500)
WW0117 FRANCIS STREET PIGGING BYPASS - (190,000) 463-7489-594-65-10 Reprioritized in CFP
WW0120 - PUMP STATION #3 FORCE MAIN REPLACEMENT - 1,842,000 463-7489-594-65-10 Reprioritized in CFP
WW0316 CSO 6 AND 7 RECONSTRUCTION - (150,000) 463-7489-594-65-10 Reprioritized in CFP
WW1122 - 2022 NEIGHBORHOOD SEWER REHAB - 40,000 463-7489-594-65-10 Reprioritized in CFP
Transfer from Wastewater Capital for CFP Projects 818,000 - 463-7489-397-10-91 Reprioritized in CFP
TOTAL CSO CAPITAL FUND 818,000 1,542,000
#3- PIERCE PUMPER - 155,000 501-7630-594-64-10 Reprioritized in CFP
#4328- GMC SIERRA 3500 FLAT BED - 40,000 501-7630-594-64-10 Reprioritized in CFP
#194 GMC SONOMA PICK-UP - 39,900 501-7630-594-64-10 Reprioritized in CFP
#2210 DODGE CHARGER - 25,000 501-7630-594-64-10 Reprioritized in CFP
#2211 DODGE CHARGER - 25,000 501-7630-594-64-10 Reprioritized in CFP
#2212 DODGE CHARGER - 25,000 501-7630-594-64-10 Reprioritized in CFP
#1211 FORD CROWN VICTORIA - 28,100 501-7630-594-64-10 Reprioritized in CFP
#5107 FORD CROWN VICTORIA - 28,100 501-7630-594-64-10 Reprioritized in CFP
#1210 FORD CROWN VICTORIA - 28,000 501-7630-594-64-10 Reprioritized in CFP
#1211 FORD CROWN VICTORIA - 81,600 501-7630-594-64-10 Reprioritized in CFP
#2020 2021 FORD EXPLORER 4X4 - 47,200 501-7630-594-64-10 Reprioritized in CFP
#1887 FORD F450 FLATBED/SNOW PLOW - 82,300 501-7630-594-64-10 Reprioritized in CFP
#1568 FREIGHTLINER W/PATCH BOX - 255,300 501-7630-594-64-10 Reprioritized in CFP
#1950 FREIGHTLINER/VERSALIFT MANIFT - 275,600 501-7630-594-64-10 Reprioritized in CFP
#148 CATERPILLAR FORKLIFT - 31,500 501-7630-594-64-10 Reprioritized in CFP
#6702 GMC CANYON PICK UP - 39,500 501-7630-594-64-10 Reprioritized in CFP
#1756 JOHN DEERE BACKHOE LOADER - 131,400 501-7630-594-64-10 Reprioritized in CFP
#1616 FORD F350 SERVICE TRUCK - 68,300 501-7630-594-64-10 Reprioritized in CFP
#1240 FREIGHTLINER AIR SWEEPER - 375,000 501-7630-594-64-10 Reprioritized in CFP
HERB SPRAY ATTACHMENT - 9,500 501-7630-594-64-10 Reprioritized in CFP
#1945 FORD RANGER PICKUP - 42,100 501-7630-594-64-10 Reprioritized in CFP
#2184 ECOSTACK 503W CONVEYOR - 32,100 501-7630-594-64-10 Reprioritized in CFP
#2180 CAT 950 WHEEL LOADER - 403,700 501-7630-594-64-10 Reprioritized in CFP
#2190 HYSTER FORK LIFT H60FT - 34,700 501-7630-594-64-10 Reprioritized in CFP
#1569 CATERPILLAR WHL LOADER - 30,000 501-7630-594-64-10 Reprioritized in CFP
#2290 FORD F550 SERVICE TRUCK - 176,700 501-7630-594-64-10 Reprioritized in CFP
#1598 Intersol Rand Compressor - (26,800) 501-7630-594-64-10 Reprioritized in CFP
TOTAL EQUIPMENT SERVICES FUND - 2,483,800
IT0617 EXECUTIME SCHEDULING MODULE - (30,000) 502-2082-594-65-10 Reprioritized in CFP
IT0816 FACILITY CLASS SCHEDULING SOFTWARE - (10,000) 502-2082-594-65-10 Reprioritized in CFP
IT0716 - ERP ROAD MAP & REPLACEMENT - 2,380,400 502-2082-594-65-10 Reprioritized in CFP
IT0514 DATA STORAGE ARRAY SYSTEMS - 64,000 502-2082-594-65-10 Reprioritized in CFP
TOTAL IT FUND - 2,404,400
July 18, 2023 G - 5
-1-
ORDINANCE NO._____
AN ORDINANCE of the City of Port Angeles, Washington, amending
the City’s 2023 budget for the second time.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2023, was
adopted, approved and confirmed on December 6, 2022, in Ordinance No. 3705; and
WHEREAS on April 18, 2023, the first 2023 budget amendment was adopted,
approved and confirmed by Ordinance No. 3712; and
WHEREAS, now there exists an emergency that could not reasonably have been
foreseen when the 2023 budget or the first amendment to it were adopted.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The Council finds and declares:
A. There exists an emergency that could not reasonably have been foreseen when
the 2023 budget or the first amendment to it were adopted. The facts
constituting the emergency include, but are not limited to:
1. Unanticipated additional revenue; and
2. Unanticipated reduced revenue; and.
3. Unanticipated additional and reduced expenditures primarily for changes in
planned capital expenditures as previously authorized by Council.
B. These facts require amendments to the adopted budget in order to meet the
expenses of government of the City for the fiscal year ending December 31, 2023.
Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the
City Council declares that an emergency exists.
July 18, 2023 G - 6
-2-
Section 3. To respond to the budget emergency, the 2023 budget appropriation for each
separate fund as set forth in Ordinance No.3686, is amended as shown in the attached Exhibit
A.
Section 4. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener’s errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 5. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after
publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than the
majority of all members of the legislative body at a regular meeting of said Council on the 15th
day of August, 2023.
_______________________________
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED: ___________________
By Summary
July 18, 2023 G - 7
CITY of PORT ANGELES
2023 Budget Ordinance - Amendment #2
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est. Balance - Est. Balance Balance - Est.
GENERAL FUND (Note: Divisional totals for reference only)
Fund Balance:6,703,665 5,694,165 6,703,665 5,340,565
001.1160 City Council 40,700 71,800 40,700 71,800
001.1210 City Manager 343,300 674,800 343,300 674,800
001.1211 Customer Commitment - 2,500 - 2,500
001.1220 Human Resources 104,300 304,300 104,300 304,300
001.1230 City Clerk 131,500 294,800 131,500 294,800
001.2001 Finance - Revenue 15,180,800 - 15,180,800 -
001.2020 Finance Administration 155,100 971,400 155,100 971,400
001.2023 Accounting 802,000 1,101,000 802,000 1,101,000
001.2025 Customer Service 1,329,100 1,283,200 1,329,100 1,283,200
001.2070 Reprographics 37,900 46,600 37,900 46,600
001.3030 City Attorney 217,200 595,300 217,200 595,300
001.3012 Jail Contributions - 1,041,100 - 1,041,100
001.4060 Planning 430,800 792,600 430,800 792,600
001.4050 Building 674,200 268,500 674,200 268,500
001.4071 Economic Development - 71,900 50,000.00 121,900
001.5010 Police Administration 1,000 653,600 1,000 653,600
001.5012 PenCom/Capital Transfers 370,100 703,800 370,100 703,800
001.5021 Police Investigation 2,700 1,196,300 2,700 1,196,300
001.5022 Police Patrol 835,400 4,309,300 837,100 4,311,000
001.5026 Police Reserves & Volunteers - 10,100 - 10,100
001.5029 Police Records 12,200 484,400 12,200 484,400
001.5050 Police Facilities Maintenance 16,300 8,600 16,300 8,600
001.6010 Fire Administration 64,200 246,300 64,200 246,300
001.6012 PenCom/Medic I Support - 372,400 - 378,900
001.6020 Fire Suppression - 1,546,600 - 1,546,600
001.6030 Fire Prevention 9,600 115,500 9,600 115,500
001.6045 Fire Training 3,000 119,600 3,000 119,600
001.6050 Fire Facilities Maintenance - 61,100 - 61,100
001.7010 Public Works Administration 1,241,400 2,545,100 1,241,400 2,545,100
001.7012 Public Works CIP - 15,000 - 161,000
001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800
001.8010 Parks Administration - 295,900 - 295,900
001.8012 Senior Center 29,500 168,500 29,500 168,500
001.8050 Ocean View Cemetery 135,000 194,800 135,000 194,800
001.8080 Park Facilities - 2,239,200 - 2,440,300
001.8112 Senior Center Facilities - 60,400 - 60,400
001.8131 Central Services Facilities 470,200 496,600 470,200 496,600
001.8155 Facility Rentals 72,000 125,300 72,000 125,300
001.8221 Sports Programs - 132,300 - 132,300
001.9029 General Unspecified 395,500 494,000 395,500 494,000
001 TOTAL General Fund 6,703,665 23,137,800 24,147,300 5,694,165 6,723,372 23,189,500 24,552,600 5,340,565
Funds 2023 Budget Amendment #22023 Budget Amendment #1
July 18, 2023 G - 8
CITY of PORT ANGELES
2023 Budget Ordinance - Amendment #2
Exhibit A
SPECIAL REVENUE FUNDS
101 Lodging Excise Tax Fund 845,639 764,100 879,100 730,639 1,307,750 764,100 897,100 1,174,750
102 Street Fund 483,748 1,928,600 2,039,500 372,848 566,386 1,928,600 2,101,500 393,486
105 Real Estate Excise Tax-1 (REET-1) Fund 999,051 321,800 567,600 753,251 1,082,076 321,800 900,600 503,276
107 PenCom Fund 1,627,522 4,314,200 4,937,200 1,004,522 2,070,242 3,744,200 4,367,200 1,447,242
160 Real Estate Excise Tax-2 (REET-2) Fund 679,527 320,100 556,300 443,327 773,723 320,100 1,076,300 17,523
165 Business Improvement Area 76,355 35,000 - 111,355 64,671 35,000 - 99,671
172 Port Angeles Housing Rehab. Fund 1,500,240 1,155,700 612,600 2,043,340 1,842,620 1,155,700 662,600 2,335,720
175 Code Compliance Fund 39,421 261,900 261,900 39,421 56,285 261,900 261,900 56,285
TOTAL Special Revenue Funds 6,251,503 9,101,400 9,854,200 5,498,703 7,763,751 8,531,400 10,267,200 6,027,951
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est.Balance Balance - Est.
DEBT SERVICE FUNDS
216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 182,963 604,300 600,800 186,463 156,692 604,300 600,800 160,192
217 2015 LTGO Bond - Refunding (W.U.G.A.)15,153 232,900 232,200 15,853 14,775 232,900 232,200 15,475
TOTAL Debt Service Funds 198,116 837,200 833,000 202,316 171,467 837,200 833,000 175,667
ENTERPRISE / UTILITY FUNDS
401 Electric Utility Fund 12,319,957 28,876,200 27,578,500 13,617,657 11,855,385 28,876,200 27,578,500 13,153,085
402 Water Utility Fund 14,020,671 7,447,300 9,408,500 12,059,471 13,606,411 7,447,300 9,408,500 11,645,211
403 Wastewater Utility Fund 3,029,913 7,685,900 8,421,200 2,294,613 3,109,707 7,685,900 8,421,200 2,374,407
404 Solid Waste Utility Fund 1,137,072 12,449,600 12,880,700 705,972 (227,935)12,449,600 12,880,700 (659,035)
406 Stormwater Utility Fund 2,181,687 2,768,400 3,214,400 1,735,687 2,013,649 2,768,400 3,212,700 1,569,349
409 Medic 1 Utility Fund 961,954 3,785,500 3,828,200 919,254 1,209,657 3,810,500 3,856,200 1,163,957
413 Harbor Clean-up Fund (152,367)2,050,600 2,050,600 (152,367)(381,971)2,050,600 2,050,600 (381,971)
421 Conservation Fund 583,852 348,000 347,500 584,352 273,286 348,000 347,500 273,786
TOTAL Enterprise / Utility Funds 34,082,739 65,411,500 67,729,600 31,764,639 31,458,189 65,436,500 67,755,900 29,138,789
INTERNAL SERVICE FUNDS
501 Equipment Services 2,790,602 2,413,600 2,458,900 2,745,302 4,958,858 2,413,600 4,942,700 2,429,758
502 Information Technology 929,458 2,336,700 2,412,400 853,758 2,879,365 2,336,700 4,816,800 399,265
503 Self-Insurance 706,778 6,346,500 6,346,500 706,778 708,766 6,346,500 6,346,500 708,766
TOTAL Internal Service Funds 4,426,838 11,096,800 11,217,800 4,305,838 8,546,989 11,096,800 16,106,000 3,537,789
FIDUCIARY FUNDS
602 Firemen's Pension Fund 253,775 19,200 69,400 203,575 212,811 19,200 69,400 162,611
TOTAL Fiduciary Funds 253,775 19,200 69,400 203,575 212,811 19,200 69,400 162,611
PERMANENT FUNDS
601 Cemetery Endowment Fund 424,606 3,400 - 428,006 397,696 3,400 - 401,096
TOTAL Permanent Funds 424,606 3,400 - 428,006 397,696 3,400 - 401,096
CAPITAL FUNDS
310 Governmental Capital Improvement Fund 3,090,844 4,239,100 5,003,300 2,326,644 2,943,726 6,070,200 7,688,100 1,325,826
312 Transportation Capital 3,600,652 7,001,900 6,958,500 3,644,052 4,866,614 10,620,800 12,913,500 2,573,914
316 Governmental Park Improvement Fund 317,128 9,600 - 326,728 307,906 9,600 - 317,506
451 Electric Capital Fund 9,832,778 800,000 6,019,900 4,612,878 13,022,083 800,000 2,940,000 10,882,083
452 Water Capital Fund 4,883,911 765,000 4,132,000 1,516,911 5,346,683 765,000 4,132,000 1,979,683
453 Wastewater Capital Fund 4,306,852 978,500 3,417,300 1,868,052 4,376,875 978,500 3,461,800 1,893,575
454 Solid Waste Capital Fund 1,809,060 1,677,600 2,867,300 619,360 1,262,431 1,677,600 1,424,200 1,515,831
456 Stormwater Capital Fund 3,143,442 443,000 2,588,500 997,942 3,089,060 443,000 480,000 3,052,060
463 Combined Sewer Overflow Capital Fund 1,761,958 4,039,300 5,703,400 97,858 3,117,330 4,857,300 7,245,400 729,230
TOTAL Capital Funds 32,746,625 19,954,000 36,690,200 16,010,425 38,332,707 26,222,000 40,285,000 24,269,707
SUB-TOTAL ALL FUNDS 85,087,867 129,561,300 150,541,500 64,107,667 93,606,983 135,336,000 159,869,100 69,054,176
Reserves - Designated 1,975,100 2,135,100
Reserves Used 22,955,300 26,668,200
TOTAL CITYWIDE ALL FUNDS 85,087,867 152,516,600 152,516,600 64,107,667 93,606,983 162,004,200 162,004,200 69,054,176
Funds 2023 Budget Amendment #22023 Budget Amendment #1
July 18, 2023 G - 9
Summary: On July 19, 2022, the City Council adopted ordinance 3696 suspending permit fees until
September 1, 2023, for ADUs, duplexes, triplexes, townhouses, cottage developments, and multifamily
developments of residential housing available for families at or below 80% AMI. The purpose of this
ordinance was to assist the development of housing and provide time for a fee study to complete and
result in new recommendations for permit fees. The permit fee study and subsequent adoption of new
fees are still in progress. Staff have prepared an ordinance that extends the date of fee waiver, meeting
the above criteria.
Funding: This proposal may have an impact on revenue collection over the remainder of the 2023
budget year and the first nine months of 2024. Limited multi-family application activity has occurred
since the adoption of the original ordinance.
Staff Recommendation: 1) Conduct the first reading of the attached new ordinance, extending the
previously adopted ordinance 3696, 2) Waive the second reading of the ordinance and adopt the ordinance.
Date: July 18, 2023
To: City Council
From: Shannen Cartmel, Acting Director of Community Services
Subject: Renewal of Ordinance to Suspend Select Permit Fees Until September 1, 2024
Background / Analysis:
At the June 7, 2022, City Council meeting, Council members received recommendations from the
Planning Commission to address a lack of affordable housing. Three recommendations specified for
immediate action, including:
1.Reform of sewer and water development charges to incentivize ADU, duplex and multifamily.
Including the choice of a single owner's water meter for multiple units under a single ownership.
2.Suspension of building permit fees for all ADU, multifamily, and duplex projects.
3.Allow up to four units per parcel in the entire R7 zoning.
After discussion, Council passed a motion directing Staff to “prepare an ordinance to suspend permit fees
until September 1, 2023, for ADUs, duplexes, triplexes, townhouses, cottage developments, and
multifamily developments that are used for residential housing available for families at or below 80%
AMI.” Staff proposes to extend the soon-to-expire ordinance until September 1, 2024.
A brief description of the draft follows:
•Includes a fee waiver rather than a fee suspension
•Maintains the AMI requirement for 5 years after the fee suspension expires
•Clarifies developments must be used for “long-term” residential use
•Requires owner/developer to demonstrate that construction is eligible for the waiver
•Authorizes CED to create processes, procedures, and forms necessary to administer this fee waiver
July 18, 2023 G - 10
Funding: This proposal may have an impact on revenue collection over the remainder of the 2023 budget
year and the first nine months of 2024. Limited multi-family application activity has occurred since the
adoption of the original ordinance.
Attachments: Fee Waiver Draft Ordinance
July 18, 2023 G - 11
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington amending
portions of Chapter 3.70 of the Port Angeles Municipal Code relating to
permit fees.
THE CITY COUNCI L OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinance 2932 as amended, and Chapter 3.70.080 of the Port Angeles
Municipal Code are hereby amended changing a section of Chapter 3.70.080 as follows:
Chapter 3.70 Fees
. . . .
3.70.080 Building, mechanical, plumbing, and sign permit fees
. . . .
E.Temporary waiver of permit fees
1.All fees, not mandated by the state, are hereby suspended until September 1, 2023 2024 for
all construction that meets the following criteria:
a.Accessory dwelling units (ADUs), duplexes, triplexes, townhouses, cottage developments,
and multifamily developments;
b. Used for long-term residential housing; and
c. Reserved for families at or below 80% area median income (AMI) until September 2028.
d.The owner or developer has submitted an application that demonstrates the construction is
eligible for the waiver.
2.The Department of Community and Economic Development is authorized and directed to
administer this program and to design and make available to applicants the process, procedures, and
forms that will be used to determine the applicant’s eligibility for this waiver no later than August 1,
2022.
July 18, 2023 G - 12
Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 3. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the 18 day of July, 2023.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
July 18, 2023 G - 13
Date: July 18, 2023
To: City Council
From: Nathan A. West, City Manager
Sarina Carrizosa, Finance Director
Subject: Transportation Benefit District Tax Increase Resolution
Background / Analysis: Council discussion of additional revenue options has been a key element to the
City’s long-term planning and during the last year the need for additional revenue has been particularly
prevalent as the City utilized excess fund balance in the General Fund to balance the 2023 Budget in order
to maintain services and allow for a thorough discussion of available revenue options with Council. At the
work session in August of 2022 approximately 20 revenue options were presented to Council for
consideration at a later date. During the April 24, 2023 work session regarding the Strategic Plan Council
selected six items from this presentation and directed Staff to begin moving forward with these options for
balancing the City’s budget:
Review fines and fees to offset the cost of service
Implement a Border Area Fuel Tax up to 2 cents per gallon
Increase the PenCom sales tax to 2/10 of 1.0%
Implement a vacant property fee
Implement a short-term rental fee
Increase the Transportation Benefit District tax to 3/10 of 1.0%
Summary: At the April 24, 2023 work session regarding the City’s Strategic Plan, Council considered
new revenue options that may be utilized to sustainably balance the City’s budget. One of the options
selected by Council was the increase of Transportation Benefit District (TBD) tax from 2/10 to 3/10 of
1.0%. City Staff believe this option is the most timely option available to the City to balance the Budget
and is recommending this tax increase be the first to move forward for consideration. Council may pass
this tax increase either as a Councilmanic ordinance or the measure may be placed on the ballot for voter
approval. This revenue may only be used for projects in the Transportation Improvement Plan for street
improvements and operation costs of the Street department.
Additionally, as part of the discussion on the City’s Budget Council will have an opportunity to discuss
goals for the 2024 Budget.
Funding: An increase to collection of TBD tax in the amount of 0.1% would collect an estimated
$418,000 to $560,000. Additionally, the cost to place this measure on the ballot is estimated at $12,000
for a November election and as much as $70,000 at an election in February.
Recommendation:
1. Approve the resolution authorizing the 0.1% increase to Transportation Benefit Improvement tax
to be placed on the ballot for voter approval and direct Staff to develop volunteer committees to
write for and against statements for this ballot measure;
Or
2. Direct Staff to bring an ordinance back to Council at a later meeting to adopt the increase to TBD
tax through Councilmanic action.
July 18, 2023 H - 1
City Staff is recommending moving forward with the increase of TBD tax as the allowable uses will be of
the most benefit to balancing the City’s budget timely. In 2022 the State legislature made changes to this
funding option to include the ability to collect an additional 1/10 of 1.0% to be approved councilmanically.
The authority to collect this tax is included in RCW 36.73.065(4)(a)(v). A 0.2% TBD tax was approved by
voters in 2017 with collection starting in 2018, meaning the Council could choose to pass the TBD tax
increase as a councilmanic action. This would require the Council to adopt an ordinance authorizing the
additional tax collection. This ordinance would then need to be filed with the Department of Revenue
(DOR) no later than 75 days from the intended collection start date. This date is October 18th if collection is
intended for January 1, 2024.
If Council elects to move forward with placing the TBD tax increase on the ballot for voter approval a
resolution must be passed that includes the intent of the tax increase as well as the language for the ballot
measure. This, along with statements before and against the increase, must be filed with the County
Auditor’s office on or before August 1st to meet the November election deadlines. Should this increase be
approved by voters tax collection could not begin before April 1st. Additionally costs associated with
placing this item on a ballot will vary based on the number of ballot measures and voters in the City’s
jurisdiction. It is estimated that a ballot item on the November election would cost about $12,000 with
expenses for an item occurring on the February ballot of about $70,000.
The collection of TBD tax revenue is limited to use for capital projects in the Transportation Improvement
Plan and may also be used for construction, maintenance, and operation costs as outlined in RCW 36.73.
The 0.2% collection rate that is currently occurring is used solely for capital projects for street
improvements. Staff is recommending that should the additional 1/10 of 1.0% be approved the uses for this
funding should include offsetting increasing costs for street operations and maintenance. It is estimated that
revenue collection for the 1/10 of 1.0% increase would be $418,000 to $560,000.
City Staff is recommending Council approve one of the two options to move the TBD tax increase forward
either through passing the attached resolution placing this item on the ballot and directing Staff to form
committees to write for and against statements, or by directing Staff to bring an ordinance back to a future
Council meeting for Councilmanic approval.
Funding Overview: An increase to collection of TBD tax in the amount of 0.1% would collected an
estimated $418,000 to $560,000. Additionally, the cost to place this measure on the ballot is estimated at
$12,000 for a November election and as much as $70,000 at an election in February.
Attachment: Resolution authorizing a ballot measure for the increase of TBD tax
July 18, 2023 H - 2
RESOLUTION NO. _________
A RESOLUTION of the City Council of the City of Port Angeles, Washington,
providing for a ballot proposition to be submitted to the qualified electors
of the District on November 7, 2023, to authorize an additional sales and
use tax in the amount of one-tenth of one percent to be imposed within the
boundaries of the District upon all taxable retail sales and uses in the
amount of three-tenths of one percent (0.3%) for the purpose of financing
all or a portion of the costs associated with transportation improvements in
the District identified herein for a period of ten (10) years.
WHEREAS, the City of Port Angeles (the “City”) approved Ordinance No. 3578 on
April 4, 2017, establishing the Port Angeles Transportation Benefit District (“TBD”) of the
City of Port Angeles (the “District”) pursuant to Chapter 36.73 RCW; and
WHEREAS, pursuant to PAMC 11.20, the City Council is the governing body of the
TBD; and
WHEREAS, the City does not currently have sufficient funds with which to pay for
transportation capital improvements, including, but not limited to, improvements that are
identified as necessary in the City’s Six-Year Transportation Improvement Plan; and
WHEREAS, a sales and use tax of two-tenths of one percent (0.2%) was authorized in
2017 by a favorable vote of the qualified electors within the District; and
WHEREAS, the District now is authorized pursuant to RCW 36.73.040(4)(a)(v) to
impose a sales and use tax in accordance with RCW 82.14.0455 in an amount not exceeding
three-tenths of one percent (0.3%) for a period of ten (10) years upon a favorable vote of the
qualified electors within the District for the purpose of financing certain transportation
improvements; and
WHEREAS, the City has identified a sales and use tax imposed in accordance with
RCW 82.14.0455 as a funding source available to the District, as well as any other lawful
funding sources available to the District pursuant to RCW 36.73.040; and
WHEREAS, if approved by the voters, the sales and use tax will apply to persons who
shop and thereby use the roads in the City and not just to City residents; and
WHEREAS, if approved by the voters, revenues from a sales and use tax will be used
to fund transportation improvements in the District as identified in the City’s Six-Year
July 18, 2023 H - 3
Transportation Improvement Plan which include the preservation, maintenance, and operation
of existing transportation infrastructure of the City as well as support operations and
maintenance of the Street Department; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Port Angeles as
follows:
Section 1 – Findings. The City Council hereby finds that it is in the best interests of the
District to submit to the qualified voters of the District, at a special election to be held on
November 7, 2023, a proposition authorizing the District to impose a sales and use tax in the
amount of three-tenths of one percent (0.3%) pursuant to RCW 36.73.040(4)(a)(v), RCW
36.73.065(1), and RCW 82.14.0455 for the purpose of providing a portion of the funds
necessary to finance transportation improvements in the District, and to impose such sales and
use tax if approved by an affirmative vote of a majority of the District voters voting at the
election.
Section 2 – Description of transportation improvements. The transportation
improvements carried out with the sales and use tax revenues must be projects or programs
contained in the City’s Six-Year Transportation Improvement Plan, including all associated
maintenance, operation, labor, material, and equipment required for these projects and
programs. The cost of all necessary design, engineering, financial, legal and other consulting
services, inspection and testing, administrative and relocation expenses, and other costs
incurred in connection with the foregoing TBD projects shall be deemed a part of the costs of
the TBD projects.
The Council shall determine the application of moneys available for the TBD projects
so as to accomplish, as nearly as may be practical, all of the TBD projects. In the event that
the proceeds of sales and use taxes authorized herein, plus any other money of the District
legally available, are insufficient to accomplish all of the TBD projects, the Council shall use
the available funds for paying the cost of those portions of the TBD projects deemed by the
Council most necessary and in the best interests of the District.
The Council shall determine the exact locations and specifications for the elements of
the TBD projects as well as the timing, order, and manner of implementing or completing the
TBD projects. The Council may alter, make substitutions to, and amend the TBD project
July 18, 2023 H - 4
descriptions as it determines is in the best interests of the District consistent with the general
descriptions provided above and in accordance with the material change policy adopted by the
Council and the notice, hearing, and other procedures described in Chapter 36.73 RCW,
including RCW 36.73.050(2)(b), as the same may be amended.
If the Council shall determine that it has become impractical to acquire, construct, or
implement all or any portion of the TBD projects by reason of changed conditions,
incompatible development, costs substantially in excess of the amount of sales and use tax
proceeds estimated to be available, or acquisition by a superior governmental authority, the
Council shall not be required to acquire, construct, or implement such portions. If all of the
TBD projects have been acquired, constructed, implemented or duly provided for, or found to
be impractical, the Council may apply the sales and use tax proceeds (including earnings
thereon) or any portion thereof to other transportation improvements then identified in the
City’s Six-Year approved Transportation Improvement Plan in accordance with the material
change policy adopted by the Council and the notice, hearing, and other procedures described
in Chapter 36.73 RCW, including RCW 36.73.050(2)(b), as the same may be amended.
Section 3 – Ballot Proposition.
It is hereby found and declared that the best interests of the District require the
submission to the qualified electors of the District a proposition whether the District shall
impose a sales and use tax within the limitations established in RCW 82.14.0455 for their
approval or rejection at a special election to be held on November 7, 2023. For the purpose of
providing funds necessary to pay or finance a portion of the costs of the TBD Projects, the
Clallam County Auditor, as ex officio supervisor of elections in Clallam County, Washington,
is hereby requested to call and conduct such election to be held within the District on such day
and to submit to the qualified electors of the District for their approval or rejection, a
proposition to impose a sales and use tax in the amount of three-tenths of one percent (0.3%)
of the selling price in the case of a sales tax, or value of the article used in the case of the use
tax. The sales and use tax authorized by this section is in addition to any other taxes authorized
by law, shall be collected from those persons who are taxable by the State of Washington under
Chapters 82.08 and 82.12 RCW upon the occurrence of any taxable event within the
boundaries of the District, and shall be imposed for a period of ten (10) years from its first date
of collection.
July 18, 2023 H - 5
Upon approval of the voters of the proposition hereinafter set forth, the District may
use proceeds of such sales and use tax for the purpose of paying or financing a portion of the
costs of TBD projects or operations and maintenance in the Street Department. The City Clerk
is hereby authorized and directed to certify said proposition to said official in the following
form:
PORT ANGELES TRANSPORTATION BENEFIT DISTRICT
PORT ANGELES, WASHINGTON
SALES AND USE TAX FOR
TRANSPORTATION IMPROVEMENTS
The City Council of the City of Port Angeles adopted Resolution _____________
concerning a sales and use tax to fund transportation improvements and street
operations for the Port Angeles Transportation Benefit District. This proposition would
authorize a sales and use tax of three-tenths of one percent (0.3%) to be collected from
all taxable retail sales within the District in accordance with RCW 82.14.0455 for a
term of ten (10) years for the purpose of paying for or financing the costs of the
following transportation improvement projects: street and sidewalk preservation,
maintenance, and repair, including transportation improvement projects identified in
the City’s Six-Year Transportation Improvement Plan and the operations and
maintenance of the Street Department.
Should this proposition be approved?
YES …………………………….. G
NO ……………………………… G
Section 4 – Corrections. The City Clerk and the codifiers of this resolution are
authorized by the Port Angeles Transportation Benefit District Board to make necessary
clerical corrections to this resolution including, but not limited to, the correction of
scrivener’s/clerical errors, references, resolution numbering, section/subsection numbers and
any references thereto, and to make corrections or revisions consistent with the requirements
of the Clallam County Prosecuting Attorney or County Auditor which do not change the
substantive meaning of the resolution.
Section 5 – Severability. If any section, sentence, clause, or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
July 18, 2023 H - 6
invalidity or constitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause, or phrase of this resolution.
PASSED by the City Council of the City of Port Angeles at a regular open public
meeting thereof on the 18th day of July 2023.
Mayor, Kate Dexter
ATTEST:
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
______________________________
William E. Bloor, City Attorney
July 18, 2023 H - 7
Date: July 18, 2023
To: City Council
From: Nathan A. West, City Manager
Subject: Pronunciation Exercise: Pebble Beach Park - sŋaʔŋáʔant cáwŋən ʔəssaqɬúŋt
Background / Analysis: On March 19, 2019, City Council passed Resolution 06-19, approving the
renaming of West End Park to Pebble Beach Park - sŋaʔŋáʔant (Pebble) cáwŋən (Beach) ʔəssaqɬúŋt
(Park) in both Klallam and English. The name was carefully chosen and is a great descriptive name that
helps to connect the Lower Elwha Klallam people to the City of Port Angeles. Council strives to cultivate
relationships with local tribes and encourages all to celebrate the thriving cultures and values of the
Indigenous Peoples of our region.
In an effort to practice this relationship building, and to learn more about the history of Indigenous
Peoples and their cultures, it has been requested that a member of the Lower Elwha Klallam Tribe attend
the meeting and teach City Council and staff how to pronounce the name of the park and associated
pocket beaches. Wendy Sampson of the Lower Elwha Klallam Tribe has graciously agreed to attend the
Council meeting to teach the pronunciation of the parks name in Klallam. Wendy is a part time Language
Grant Manager at the Lower Elwha Klallam Tribe and full time Port Angeles School District Klallam
Language Teacher.
A recorded version of the pronunciation is available on the City’s website:
https://www.cityofpa.us/facilities/facility/details/pebblebeachpark-44
The presentation coincides with the annual canoe journey taking place later this week. Wendy will also
share details on the important history of the canoe journey.
Funding Overview: N/A
Summary: City Council recognizes that it sits on Klallam ancestral lands, acknowledging that Klallam
people have lived on this land since time immemorial. The City Council values building relationships
with the Lower Elwha Klallam Tribe and recognizes the valuable contributions of the local indigenous
people to the city and community as a whole.
Funding: N/A
Recommendation: No Action, presentation, information and discussion.
July 18, 2023 I - 1
Date: July 18, 2023
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Discussion of Council 2024 Budget Goals
Background / Analysis: Each year the City Council discusses the Council goals for the upcoming
Budget. While revenue collection is paramount to ensuring the stability of City programs moving forward
and an essential part of the Budget conversation it is also prudent that Council discuss any other goals and
expectations for the 2024 Budget. This will also ensure Staff has adequate time to build any
recommendations or direction from Council into the 2024 Budget early in the process. Any items that are
included in the Budget as a result of this part of the Budget process will be reviewed and returned to
Council for further consideration and adoption when the Preliminary 2024 Budget is posted in October.
It is critical that any new expenditure items be accompanied by revenue increases. During the April 24,
2023 work session regarding the Strategic Plan Council selected six items from this presentation and
directed Staff to begin moving forward with these options for balancing the City’s budget:
▪Review fines and fees to offset the cost of service
▪Implement a Border Area Fuel Tax up to 2 cents per gallon
▪Increase the PenCom sales tax to 2/10 of 1.0%
▪Implement a vacant property fee
▪Implement a short-term rental fee
▪Increase the Transportation Benefit District tax to 3/10 of 1.0%
A separate memo has been provided on implementation of the Transportation Benefit District Change.
Additionally, Staff has contracted with GOVOS for short term rental options and is currently drafting
changes to fines and fees. Staff will also be reporting back to Council on details for the vacant property
fee. The Border Area Fuel Tax, and PenCom tax increase will require voter approval. Of note in regard
to these revenue options is that the City cannot move the PenCom tax forward on our own as it is a
Summary: The 2024 Budget process is currently underway with City Staff starting to build and project
the budget needs in each department. As part of this process City Council has an opportunity to discuss
and make recommendations regarding the coming year’s budget.
Funding: Any recommendations or direction that result from Council’s Budget Goals discussion will be
built into the Proposed 2024 Budget that will be provided to Council and the community early in October
for consideration of approval.
Recommendation: Discuss City Council’s 2024 Budget Goals and provide recommendations or
directions to Staff for incorporation into the 2024 Budget.
July 18, 2023 I - 2
countywide tax. Also, the border area fuel tax is subject to restrictions for use on projects and
maintenance of streets only. The amount of collection can be up to 2 cents per gallon.
A number of expenses are already anticipated to grow in 2024 resulting from high levels of inflation and
uncertain economic trends and staff is working diligently to ensure we find creative ways to balance the
budget moving forward.
Funding Overview: Any recommendations or direction that result from Council’s Budget Goals
discussion will be built into the Proposed 2024 Budget that will be provided to Council and the
community early in October for consideration of approval.
July 18, 2023 I - 3
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Wastewater Capacity Improvement Design Services - Amendment 1 (PSA-2021-23)
Background / Analysis: On November 3, 2021, City Council approved a Professional Services
consulting contract with Kennedy Jenks Consultants of Seattle, WA for the not-to-exceed amount of
$432,540.00. This contract developed the design and bid packages for WW0220 West 4th Street Capacity
Improvement and WW0120 Pump Station #3 Force Main Replacement projects. These designs aimed to
address projects which presented the greatest risk to the wastewater conveyance system from an
environmental & regulatory, public health & safety, and continuity of service perspective. Construction
engineering support services were included in the original agreement, under authorization by the City via
contract amendment.
Remaining Construction Engineering Support Activities Include:
•Review and respond to Contractor shop drawings and submittals, as directed by the City.
•Assist the City with Request for Information (RFIs) and Change Order support.
•Assist the City by periodically attending meetings and providing periodic onsite construction
observation, as requested.
•Provide services to observe and assist with initial startup of the facilities and review specified
operation and performance testing.
Kennedy Jenks Consultants is the Engineer of Record for the Wastewater Capacity Improvements Project
and retains on staff several engineers and support staff with knowledge, experience and expertise in this
particular analytical area that have the necessary skill set to complete these specialized inspections. To
complete the construction of this project the Engineer of Record must be retained to address changes and
modifications to the project plans that will come up during construction so as not to transfer unnecessary
liability to the City. In addition, the Engineering Division does not have either the staff available to
accomplish in-house nor is it likely that personnel with experience in projects such as this are available
for hire regionally. For this reason, the City is seeking to retain Kennedy Jenks Consultants support.
Summary: The purpose of this memo is to amend the Wastewater Capacity Improvement Design Services
professional service agreement with Kennedy Jenks Consultants. This contract amendment retains the
engineers of record through April 2024 to provide construction engineering support services, and specialty
inspection services for the Wastewater Capacity Improvements Project CON-2023-06.
Funding: Funds are available in the approved 2023 Wastewater Utility Capital Facility Budget WW0120
(453-7488-594-6510) in the amount of $87,105.00, to cover the additional cost of construction engineering
support services.
Recommendation: Approve Amendment 1 to the Wastewater Capacity Improvement Design Services-
Professional Services Agreement with Kennedy Jenks Consultants increasing the total contract value by
$86,105.00 to a new not to exceed amount of $559,652.00, extend the agreement expiration date to April 30,
2024, and authorize the City Manager to sign and implement the Amendment and to make minor
modifications to the agreement, as necessary.
July 18, 2023 J - 1
Task Title Task Total
Task 100: Project Management $15,106
Task 800 - Construction Support
Subtask 810 – Project/ Contractor Meetings $24,175
Subtask 820 - Contractor Submittals and Resubmittals $55,691
Subtask 830 - Construction Support/Administration $21,441
Subtask 840 - Start-up Services $10,699
Amendment 1 Amount $127,112
Original Contract Budget Total $432,540
Original Contract Budget Remaining $40,008
Increase in Maximum Compensation $87,105
Amendment 1 Maximum Compensation $559,652
Funding Overview: Funds are available in the approved 2023 Wastewater Utility Capital Facility
Budget WW0120 (453-7488-594-6510) in the amount of $87,105.00, to cover the additional cost of
construction engineering support services.
Attachments: PSA-2021-33 Amendment 1
July 18, 2023 J - 2
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 1 of 9
AMENDMENT NO. 1 TO THE
SERVICE AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES
AND
KENNEDY JENKS CONSULTANTS
PSA-2021-33
RELATING TO: WASTEWATER CAPACITY IMPROVEMENT DESIGN SERVICE
THIS AMENDMENT NO. 1 is made and entered into by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the “CITY”) and KENNEDY JENKS CONSULTANTS, a Washington
corporation authorized to do business in the State of Washington (hereinafter called the
“CONSULTANT”).
NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants
and agreements set forth in the original AGREEMENT and this AMENDMENT NO. 1, the parties
hereto agree as follows:
SECTION 1
The CITY entered into the existing AGREEMENT with the CONSULTANT on 11/22/2021, (the
AGREEMENT).
SECTION 2
I REVISED SCOPE OF WORK
During performance of the AGREEMENT, it was determined that the CITY would retain the
CONSULTANT for performance of Task 800 - Construction Support through the duration of
project Construction. Task 800 - Construction Support Services were included in the Original
AGREEMENT, to be authorized by the CITY Via Contract AMENDMENT.
Furthermore, by retaining CONSULTANT to perform Task 800, the time for completion for
Task 100 – Project Management must also be extended.
As such, the scope of professional services to be performed and the results to be achieved by the
CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit
A1 to AMENDMENT NO. 1. The extra work in Exhibit A1 is in addition to the Tasks in Exhibit
A – Scope of Services in the original AGREEMENT. The Scope of Services shall include all
services and material necessary to accomplish the work.
II TIME OF PERFORMANCE
July 18, 2023 J - 3
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 2 of 9
The Wastewater Capacity Improvements construction contract is underway and began later than
anticipated during drafting of the original AGREEMENT. Construction is due to be completed in
March of 2024. The CONSULTANT shall provide Construction Support Services through
construction close out. Therefore, the time of performance in Section IV of the AGREEMENT is
amended to read: The duration of the AGREEMENT shall extend through April 30, 2024.
III MAXIMUM COMPENSATION
The CONSULTANT'S total compensation and reimbursement for this AMENDMENT NO. 1 is
stated in the attached Exhibit B1. The maximum compensation amount, referenced in Section VI
of the AGREEMENT, is amended from $432,540 to $559,652 an increase of $87,105. The budget
for any Task may be further adjusted by mutual agreement without an amendment to the
AGREEMENT, so long as the maximum compensation amount of $559,652 is not exceeded.
IV EXHIBITS AND SIGNATURES
This AMENDMENT NO. 1 together with the original AGREEMENT including its exhibits,
constitutes the entire Agreement, supersedes all prior written or oral understandings, and may
only be changed by written amendment executed by both parties. The following exhibits are
hereby made part of the AMENDMENT.
Exhibit A1 – Scope of Service
Exhibit B1 – Budget Summary
Exhibit C1– 2023 Consultant Time Plus Expense Rate Schedule
SECTION 3
Except as modified herein, the original AGREEMENT, as amended, is confirmed and ratified.
In WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 1 to the
AGREEMENT as of the date and year of the last signature affixed below.
CITY OF PORT ANGELES
By: _______________________________
KENNEDY JENKS CONSULTANTS
By: _______________________________
Nathan A. West
City Manager
Date:______________________________
Printed Name: _______________________
Title: _______________________________
APPROVED AS TO FORM:
Date: _______________________________
July 18, 2023 J - 4
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 3 of 9
___________________________________
City Attorney
ATTEST:
___________________________________
City Clerk
July 18, 2023 J - 5
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 4 of 9
EXHIBIT A1
SCOPE OF SERVICES
The scope of services will have nine (9) identified tasks:
1.Project Management
2.Preliminary Design (complete)
3.Final Design – West 4th Street (complete)
4.Bid Support Services – West 4th Street (complete)
5.Construction Support – West 4th Street (task is combined with task 8)
6.Final Design – PS03 Force Main (complete)
7.Bid Support Services – PS03 Force Main (complete)
8.Construction Support – PS03 Force Main (authorized under contract amendment)
9.Directed Services (to be authorized under contract amendment).
Task 100 – Project Management (Additional)
Subtask 110 – Project Management and Communications
Consultant will be responsible for the management and coordination of the activities defined in
this project. This task includes the additional effort to accommodate a schedule extension of 7
months for Engineering Services During Construction.
Consultant Services:
•Preparation of monthly invoices and status reports.
•Maintenance of the project schedule and project files.
•Monthly invoices and status report.
•Coordination with project team.
•Coordination with subconsultant’s activities.
•Facilitation of client communication related to project execution.
•Review monthly Contractor progress payment applications.
City Responsibilities:
•Communicate with Consultant’ Project Manager as needed.
•Review and approve monthly Contractor progress payment applications.
Assumptions:
•The updated project duration will be 29 months through construction of West 4th Street and PS03
force main (November 2021 to March 2024). This includes 7 additional months beyond the
initially scoped schedule of November 2021 to August 2023.
•City will approve monthly Contractor progress payment applications.
July 18, 2023 J - 6
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 5 of 9
Deliverables:
•Monthly invoices and status reports over the term of this work assignment (assume 7 monthly
invoices).
Schedule (Revised):
•November 2021 to March 2024.
Task 200 – Preliminary Design
Scope for this task is complete.
Task 300 – Final Design – West 4th Street
Scope for this task is complete.
Task 400 – Bid Support Services – W. 4th Street
Scope for this task is complete.
Task 600 – Final Design – PS03 Force Main
Scope for this task is complete.
Task 700 – Bid Support Services – PS03 Force Main
Scope for this task is complete.
Task 800 – Construction Support (Additional)
Subtask 810 – Project Meetings, Site Visits and Observations
Consultant will assist the City by periodically attending meetings and providing periodic onsite
construction observation, as requested.
Consultant Services:
•Attendance at onsite construction meetings as requested by the City, followed by a site tour on
the same day to assist in observation of the work. Visits will observe the general quality of the
work at the time of the visit.
•Prepare site observation notes documenting the areas observed.
•A final project completion site visit, as requested by the City, to develop and/or confirm
completion of final project punch-list items.
•Attendance at weekly virtual construction progress meetings as requested by the City and as
budget allows.
July 18, 2023 J - 7
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 6 of 9
City Responsibilities:
•Provide full-time construction management and facilitate communication between Consultant and
the Contractor.
•Contract with a specialty material testing agency to provide material testing and specialty
inspection during construction.
Assumptions:
•The City and Contractor will meet in person or virtually on a regular basis.
•Duration of construction observation is assumed to be 5 months.
•Up to three (3) onsite meetings are budgeted under this task. Site/observation visits are assumed to
be up to 4 hours in length with 1 consultant present, plus an additional hour to prepare the
observation report (5 hours total).
•Travel time is assumed to be 4 hours total per site/observation visit.
•No observations will take place outside of normal business hours from 8:00 AM to 5:00 PM on
weekdays.
•Consultant will not be observing construction full time.
•Consultant’s observation of the work is not an exhaustive observation or inspection of all work
performed by the Contractor.
•All meetings will be led by the Contractor.
•Weekly virtual meetings are assumed to be 1 hour in duration and will be attended by up to 2
Consultant staff members.
•Weekly virtual meetings are assumed to occur throughout the duration of construction, up to 30
weeks.
•Consultant will notify the City if additional hours are needed for this task.
Deliverables:
•Site visit and observation notes.
Subtask 820 – Contractor Submittals and Resubmittals
Consultant will review and respond to Contractor shop drawings and submittals, as directed by the
City.
Consultant Services:
•Consultant will review submittals for general conformance with the bid documents and provide
review comments to the City.
City Responsibilities:
•Assist with review of submittals.
•Coordinate responses to submittals with Consultant, as requested.
July 18, 2023 J - 8
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 7 of 9
Assumptions:
•Submittals shall be furnished to Consultant by the City.
•For budgeting purposes, it is assumed that Consultant will review up to 70 total submittals (with
up to 1 resubmittal per submittal). Submittal review is assumed to take 4 hours each, and a
resubmittal rate of 50% with each resubmittal requiring an average of 2 hours.
•Consultant will notify the City if additional hours are needed for this task.
Deliverables:
•Written reviews of up to 70 submittals and re-submittals
Subtask 830 – Construction Support/Administration
Consultant will assist the City with RFIs and Change Order support.
Consultant Services:
•Consultant will review and respond to General Contractor's Requests for Information (RFls) and
develop clarifications as directed by the City.
•Consultant will review and prepare Change Orders (as requested by the City) in accordance with
the construction contract documents when changes to the work are being considered. When
changes in the price or time for the work are agreed upon between the Contractor and City,
Consultant will prepare the request for quotation (RFQ) and resulting Change Orders.
City Responsibilities:
•Review RFIs and Change Orders related to early and front end (Division 0 and Division 1)
specifications.
Assumptions:
•RFIs shall be furnished to Consultant by the Contractor.
•The budget assumes a total of 14 RFls will be reviewed for this project, each requiring an average
of 4 hours. 1 hour per RFI is included in the budget for documenting, disseminating, and
coordinating RFI responses.
•The budget assumes a total of 2 change orders or potential change order reviews, each requiring
on average 8 hours.
•Consultant will notify the City if additional hours are needed for this task.
Deliverables:
•Preparation of up to 14 responses to requests for information and clarifications, up to 2 requests
for quotations, and up to 2 change orders.
July 18, 2023 J - 9
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 8 of 9
Subtask 840 – Startup Services
Consultant will provide services to observe and assist with initial startup of the facilities and review
specified operation and performance testing. This task includes supervision of functional and
performance testing of the dewatering system.
Assumptions:
•Up to two (2) days of onsite startup assistance with two KJ staff members are budgeted under this
task.
•General Contractor has primary responsibility for the Startup and Testing plan.
•City operations personnel will be available to participate in systems start-up.
Schedule:
•June 2023 to December 2023
Consultant general approach to this Task is to utilize our senior-level multi-disciplinary staff to
provide required technical clarifications and interpretations; and consultation and advice
regarding construction changes, claims, disputes, and progress.
Task 900 – Directed Services
Scope for this task is unchanged.
July 18, 2023 J - 10
CONTRACT NO PSA-2021-33, AMENDMENT NO. 1
[FORM REVISED 7/2017] Page 9 of 9
EXHIBIT B1
BUDGET
CONSULTANT will perform the scope of work in Exhibit A1 on an hourly basis per Exhibit C1
Consultant Time Plus Expense Rate Schedule.
Task Title: Original Contract Budget Amendment 1 Budget Task Level Total
Task 100: Project Management $46,203
110 - Project Management and Communications $31,097 $15,106
Task 200: Preliminary Design $115,690
Subtask 210 - Workshops $3,517
Subtask 220 - Permitting $7,079
Subtask 230 - System Analysis $20,102
Subtask 240 - Survey $36,194
Subtask 250 - Environmental Sampling $24,948
Subtask 260 - Basis of Design Memorandum $23,849
Task 300: Final Design - W. 4th Street $84,369
Subtask 310 - Workshops $2,344
Subtask 320 - Final Design $82,024
Task 400: Bid Support Services - W. 4th Street $9,009
Subtask 410 - Prebid Assistance $9,009
Task 600: Final Design - PS03 FM $179,879
Subtask 610 - Workshops $2,344
Subtask 620 - Final Design $177,534
Task 700: Bid Support Services - PS03 FM $12,496
Subtask 710 - Prebid Assistance $12,496
Task 800 - Construction Support $112,006
Subtask 810 - Project Meetings $24,175
Subtask 820 - Contractor Submittals and Resubmittals $55,691
Subtask 830 - Construction Support/Administration $21,441
Subtask 840 - Start-up Services $10,699
Task 900 - Directed Services $0
Task Effort to Be Defined As Directed $0 $0
Original Contract Budget Total $432,540
Original Contract Budget Remaining $40,008
Amendment 1 Amount $127,112
Increase in Maximum Compensation $87,105
Original Contract Budget Remaining $40,008
New Maximum Compensation Amount $559,652
July 18, 2023 J - 11
Staff Name Classification
Direct Labor
Rate
Overhead
(199.59% x R)
Profit
[0.15 x (R+O)]
Total Hourly
Billing Rate
Ardissono, Robert Engineer/Scientist/Specialist 3 $37.08 $74.01 $16.66 $127.75
Baersten, Chris Engineer/Scientist/Specialist 7 $88.07 $175.78 $39.58 $303.43
Bowland, James Engineer/Scientist/Specialist 7 $69.80 $139.31 $31.37 $240.48
Capaci, Mackenzie Engineer/Scientist/Specialist 4 $49.67 $99.14 $22.32 $171.13
Cartwright, John Engineer/Scientist/Specialist 3 $46.52 $92.85 $20.91 $160.27
Chau, Paul Engineer/Scientist/Specialist 7 $91.55 $182.72 $41.14 $315.42
Cleary, David Engineer/Scientist/Specialist 5 $64.61 $128.96 $29.03 $222.60
deMontigny, Eric Engineer/Scientist/Specialist 8 $84.86 $169.37 $38.13 $292.37
Deocares, Clarissa CAD Designer $48.22 $96.24 $21.67 $166.13
Fejarang, Gerald Engineer/Scientist/Specialist 9 $107.17 $213.90 $48.16 $369.23
Chalus, Aimee Engineer/Scientist/Specialist 6 $57.02 $113.81 $25.62 $196.45
Foray, Jeff Engineer/Scientist/Specialist 8 $79.79 $159.25 $35.86 $274.90
Gonzalez, Gloria Engineer/Scientist/Specialist 3 $31.63 $63.13 $14.21 $108.97
Gyerko, Ella Engineer/Scientist/Specialist 3 $40.01 $79.86 $17.98 $137.85
Hoffman, Janet Engineer/Scientist/Specialist 6 $61.36 $122.47 $27.57 $211.40
Hultgren, Ryan Engineer/Scientist/Specialist 7 $59.15 $118.06 $26.58 $203.79
Humm, Michael Engineer/Scientist/Specialist 7 $85.61 $170.87 $38.47 $294.95
Jindra, John Engineer/Scientist/Specialist 4 $55.29 $110.35 $24.85 $190.49
Karpa, Samantha Engineer/Scientist/Specialist 4 $48.56 $96.92 $21.82 $167.30
Kiran, Bhanu Engineer/Scientist/Specialist 4 $46.19 $92.19 $20.76 $159.14
Koweluk, Stephan Engineer/Scientist/Specialist 3 $49.84 $99.48 $22.40 $171.71
Lambert, Alexander Engineer/Scientist/Specialist 2 $38.00 $75.84 $17.08 $130.92
Lara, Gabriela Administrative Assistant $28.04 $55.97 $12.60 $96.61
Lassalle, Stanford CAD Designer $48.57 $96.94 $21.83 $167.34
Love, Cheryl Senior CAD Technician $35.00 $69.86 $15.73 $120.58
Lubovich, Michael Engineer/Scientist/Specialist 6 $80.78 $161.23 $36.30 $278.31
Marshall, Claire Engineer/Scientist/Specialist 3 $47.37 $94.55 $21.29 $163.20
Marx, Larry CAD Designer $54.26 $108.30 $24.38 $186.94
Maxey, Nicole Project Administrator $39.25 $78.34 $17.64 $135.23
Meurer, Stephan Engineer/Scientist/Specialist 7 $82.29 $164.24 $36.98 $283.51
Mital, Jenny Engineer/Scientist/Specialist 4 $49.52 $98.84 $22.25 $170.61
Orzell, Jeffrey Engineer/Scientist/Specialist 3 $40.91 $81.65 $18.38 $140.95
Parker, Keith Construction Manager $80.96 $161.59 $36.38 $278.93
Patel, Jainish Engineer/Scientist/Specialist 5 $60.10 $119.95 $27.01 $207.06
Perez, Andrew Engineer/Scientist/Specialist 6 $74.60 $148.89 $33.52 $257.02
Pritchett, Steven Engineer/Scientist/Specialist 5 $58.24 $116.24 $26.17 $200.65
Reisinger, Larry Engineer/Scientist/Specialist 7 $75.97 $151.63 $34.14 $261.74
Rolph, Bronwyn Engineer/Scientist/Specialist 5 $52.89 $105.56 $23.77 $182.22
Ross, Cameron Engineer/Scientist/Specialist 5 $56.41 $112.59 $25.35 $194.35
Salter, Jake Engineer/Scientist/Specialist 7 $72.75 $145.20 $32.69 $250.64
Seymour, David Engineer/Scientist/Specialist 7 $88.71 $177.06 $39.86 $305.63
Sugg III, Harry CAD Designer $46.97 $93.75 $21.11 $161.83
Walz, Ron Engineer/Scientist/Specialist 8 $96.64 $192.88 $43.43 $332.95
Ward, Nathan Engineer/Scientist/Specialist 5 $57.11 $113.99 $25.66 $196.76
Weiden, Laura Engineer/Scientist/Specialist 5 $50.34 $100.47 $22.62 $173.44
Werner, Lucas Engineer/Scientist/Specialist 7 $76.32 $152.33 $34.30 $262.94
Zeller, Kathy Senior CAD Technician $37.83 $75.50 $17.00 $130.34
EXHIBIT C
Kennedy/Jenks Consultants 2023 Billing Rates
Kennedy Jenks adjusts salaries annually in March.
Additional staff will be charged at the direct rate x the overhead and profit noted above.
EXHIBIT C1
July 18, 2023 J - 12
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Pollution Prevention Assistance Interagency Agreement Acceptance, 2023-2025
Background / Analysis: Pollution Prevention Assistance and the City have been partners since the
program’s inception in 2012. Since then, it has provided meaningful funds and support for City
programs, like FOG (Fats, Oils, and Greases). The mission of the Pollution Prevention Assistance
Partnership is:
“We protect Washington’s residents and environment by helping small businesses reduce toxic chemical
use, safely manage dangerous waste, and keep stormwater free of pollutants.”
One of the best and most effective ways to prevent further environmental contamination, protect water
quality, and reduce human health risk, is to eliminate pollutants at their source. This is accomplished by
conducting voluntary site visits and providing technical assistance to any business, non-profit, facility,
school, or other organization considered a Small Quantity Generator of dangerous waste. These site visits,
along with any technical assistance or resources provided, are designed to reduce or eliminate dangerous
waste and other pollutants at their source through Best Management Practices.
Pollution Prevention Assistance also seeks opportunities to assist businesses with switching processes,
products, or equipment to effective safer alternatives via its Product Replacement Program. This further
helps eliminate persistent, bio-accumulative, and toxic chemicals from entering our local waterways and
environment.
Summary: The purpose of this memo is to seek City Council approval for the new biennial Interagency
Agreement No. C2400027 with the Washington State Department of Ecology for continuation of the
Pollution Prevention Assistance Partnership. Our Pollution Prevention Assistance Partnership provides
essential funding and resources for the City’s Source Control Program, which is mandated by Ecology’s
Phase II Municipal Stormwater Permit.
Funding: During the life of the agreement, the City will be eligible for quarterly reimbursements of up to
a total amount of $229,346.76 for meeting Pollution Prevention and Stormwater Source Control
performance criteria described in the Interagency Agreement. This funding model is identical to previous
Pollution Prevention Assistance Interagency Agreements between the City and Ecology over the past
decade. There is no financial match required of the City. It will provide reimbursements for employee
salaries, benefits, equipment, travel, training, public outreach, and tangible resources to help businesses
achieve compliance with various environmental ordinances and regulations.
Recommendation: Approve Interagency Agreement No C2400027, enabling the City to receive
reimbursement compensation of up to $229,346.76 for continuing the Pollution Prevention Assistance
Program over the next two years and authorize the City Manager to execute and administer Agreement
and make minor modifications, as necessary.
July 18, 2023 J - 13
By providing essential funds and resources, Pollution Prevention Assistance is also a partner in our City’s
Source Control Program. Ecology’s Phase II Municipal Stormwater Permit mandates the City to continue
developing and implementing its Source Control Program to prevent and reduce pollutants in runoff from
areas that discharge to the City’s municipal separate storm sewer system. This program requires a City
representative to perform inspections at local businesses to evaluate their site and activities against current
standards and Best Management Practices for pollution control and prevention. By partnering with
Pollution Prevention Assistance, local businesses who qualify may potentially offset costs related to the
Source Control Program.
Funding Overview: This most recent Interagency Agreement between the City and Ecology provides
up to a total amount of $229,346.76 in reimbursed compensation over the next two years, from July 1,
2023, to June 30, 2025. The amount represents an $18,646.76 increase over our previous Pollution
Prevention Assistance Interagency Agreement, and its compensation model is identical to previous
Pollution Prevention Assistance Interagency Agreements between the City and Ecology. This agreement
does not require matching funds or additional expenditures from the City.
July 18, 2023 J - 14
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IAA No. C2400027
INTERAGENCY AGREEMENT (IAA)
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
City of Port Angeles
THIS INTERAGENCY AGREEMENT (“Agreement” or “IAA”) is made and entered into by and
between the state of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY,” and
the City of Port Angeles hereinafter referred to as the “CONTRACTOR,” pursuant to the authority
granted by Chapter 39.34 of the Revised Code Washington, Interlocal Cooperation Act.
THE PURPOSE OF THIS AGREEMENT is for the CONTRACTOR to provide Pollution Prevention
Assistance (PPA) Specialists who will provide technical assistance and education outreach to small
businesses in an effort to prevent pollution of waters of the state as part of the Pollution Prevention
Assistance Partnership (formerly known as the Local Source Control (LSC) Partnership).
WHEREAS, ECOLOGY has legal authority (RCW 70A.214 and RCW 70A.300) to undertake the
actions of this AGREEMENT; and
WHEREAS, the CONTRACTOR has legal authority to undertake the actions of this AGREEMENT,
including Port Angeles Municipal Code (PAMC) 13.63.280—Stormwater and PAMC 13.06.031—
Wastewater, which allow CONTRACTOR to conduct visits to any businesses that may pose a
threat to the CONTRACTOR’s Stormwater Utility or create Fat, Oil and Grease (FOG) issues to
the CONTRACTOR’s sanitary sewer. Additionally, PAMC 13.63.275 provides authority for
CONTRACTOR to conduct visits for all businesses identified as having a potential to pollute.
THEREFORE, IT IS MUTUALLY AGREED THAT:
SCOPE OF WORK
The CONTRACTOR shall furnish the necessary personnel, equipment, material and/or service(s) and
otherwise do all things necessary for or incidental to the performance of the work set forth in Appendix
A, Statement of Work, and Appendix B, Budget Detail, attached hereto and incorporated herein.
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PERIOD OF PERFORMANCE
The period of performance of this IAA will commence on July 1, 2023, and be completed by June 30,
2025, unless the Agreement is terminated sooner as provided herein. Amendments extending the period
of performance, if any, shall be at the sole discretion of ECOLOGY.
COMPENSATION
Compensation for the work provided in accordance with this IAA has been established under the terms of
RCW 39.34.130 and RCW 39.26.180(3). This is a performance-based agreement, under which payment
is based on the successful completion of expected deliverables.
Compensation for this agreement will be released in two 1-year phases. Phase One is limited to 50
percent of the project budget and Phase Two can be up to the remaining percentage of the project budget.
On or before August 15, 2024, Ecology will evaluate available funding and the CONTRACTOR’s
performance and progress towards meeting contract deliverables and spending. To release the second-
year funding the CONTRACTOR, by June 30, 2024, must:
1. Complete a minimum of 40% of the total site visit deliverables, and
2. Utilize 40% of the total compensation award.
If performance obligations have been met and funding is available per ECOLOGY’s determination, the
full year 2 budget award will be considered available. Should the CONTRACTOR fail to make
satisfactory progress or funding is limited, ECOLOGY will determine the appropriate additional funding
to release for year 2 of the contract. ECOLOGY will consider various factors in determining year 2
funding including, but not limited to, available funding, performance to date, staff vacancies, time and
costs spent on unique program elements, and potential circumstances beyond the CONTRACTOR’s
control.
The source of funds for this IAA is Model Toxics Control Operating Account (23P), Model Toxics
Capital Account (23N). Both parties agree to comply with all applicable rules and regulations associated
with these funds.
The parties have determined that the cost of accomplishing the work identified herein will not exceed
Two hundred twenty-nine thousand, three hundred forty-six dollars and seventy-six cents ($229,346.76),
including any indirect charges. Payment for satisfactory performance of the work shall not exceed this
amount unless the parties mutually agree via an amendment to a higher amount. Compensation for
services shall be based on the terms and tasks set forth in Appendix A, Statement of Work. ECOLOGY
will not make payment until it has reviewed and accepted the work.
Travel expenses (meals, lodging, and mileage) will be reimbursed according to current state rates at the
time of travel, not to exceed the budget (see Appendix B, Budget Detail).
Purchase of source control tools or equipment (e.g., spill kits, plastic drum covers) and promotional items
for distribution to businesses under this contract must be listed in Goods and Services budget or
Equipment budget in Appendix B. Any purchases of equipment or good and services over $1,000.00 not
specifically listed in Appendix B must be pre-approved by ECOLOGY. When the agreement expires, or
when the equipment is no longer needed for the originally authorized purpose (whichever comes first) the
disposition of equipment shall be at ECOLOGY’s sole discretion.
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Indirect rates will be paid as indicated in Appendix B, Budget Detail. Changes to the indirect rate may be
considered by ECOLOGY. CONTRACTOR shall provide supporting documentation necessitating the
change to ECOLOGY. ECOLOGY’s approval will be communicated by e-mail. An increase in indirect
rate does not increase the total contract award. Changes are handled by adjusting the budget between
categories listed in Appendix B. Changes to the total budget cost of the contract shall require an
amendment. The budget referenced in Appendix B may be adjusted between categories with
ECOLOGY’s preapproval, and if the total budget is not exceeded.
ECOLOGY may, at its sole discretion, terminate or suspend this Contract, or withhold payments claimed
by the CONTRACTOR for services rendered, if the CONTRACTOR fails to satisfactorily comply with
any term or condition of this Agreement.
BILLING AND PAYMENT PROCEDURE
Payment requests shall be submitted on state form, Invoice Voucher A19-1A. Invoice voucher shall
reference the Agreement (IAA) number and clearly identify those items that relate to performance under
this Agreement. Invoices shall describe and document to ECOLOGY’s satisfaction a description of the
work performed, the progress of the work, and related costs. Each invoice shall bill for actual hours
worked during the quarter. The actual hours billed may be higher (if the total budget compensation award
is not exceeded) or lower than the FTE estimate in Appendix A, Statement of Work. Attach supporting
documentation to the invoice. See Appendix A, Statement of Work, Sections IV, V and X for additional
information (and Section XI, Small Change Voucher Program if applicable).
Send invoices to:
State of Washington
Department of Ecology
Hazardous Waste & Toxics Reduction Program
Attn: Andrew Maher
4601 N. MONROE ST.
SPOKANE, WA 99205
OR
Electronically submit invoices to:
Andrew Maher at anma461@ecy.wa.gov AND
Kristine Ray at kray461@ecy.wa.gov
Payment requests will be submitted on a Quarterly basis. Invoices must be submitted by the dates
outlined in Appendix A, Statement of Work, Section X, Table 8. Upon expiration of this Agreement, any
claim for payment not already made shall be submitted to ECOLOGY within 30 days after the expiration
date or the end of the fiscal year, whichever is earlier.
Payment will be made within thirty (30) days of submission of a properly completed invoice (form A19-
1A) with supportive documentation. All expenses invoiced shall be supported with copies of invoices
paid.
Payment will be issued through Washington State’s Office of Financial Management’s Statewide Payee
Desk. To receive payment, CONTRACTOR must register as a statewide vendor by submitting a
statewide vendor registration form and an IRS W-9 form at website, https://ofm.wa.gov/it-
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systems/statewide-vendorpayee-services. For questions about the vendor registration process, contact
Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or
delegable by either party in whole or in part, without the express prior written consent of the other party,
which consent shall not be unreasonably withheld.
ASSURANCES
Parties to this Agreement agree that all activity pursuant to this Agreement will be in accordance with all
the applicable current federal, state, and local laws, rules, and regulations.
CONFORMANCE
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
DISPUTES
Parties to this Agreement shall employ every effort to resolve a dispute themselves without resorting to
litigation. In the event that a dispute arises under this Agreement that cannot be resolved among the
parties, it shall be determined by a Dispute Board in the following manner. Each party to this Agreement
shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an
additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms, and
applicable statutes and rules, and then make a determination of the dispute. The determination of the
Dispute Board shall be final and binding on the parties hereto, unless restricted by law. The cost of
resolution will be borne by each party paying its own cost. As an alternative to this process, if state
agencies, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330,
in which event the Governor's process will control. The parties may mutually agree to a different dispute
resolution process.
FUNDING AVAILABILITY
ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date
and prior to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect
to terminate the Agreement, in whole or part, for convenience or to renegotiate the Agreement subject to
new funding limitations and conditions. ECOLOGY may also elect to suspend performance of the
Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise
any of these options with no notification restrictions, although ECOLOGY will make a reasonable
attempt to provide notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the
CONTRACTOR through the effective date of termination or suspension. Reimbursed costs must be
agreed to by ECOLOGY and the CONTRACTOR. In no event shall ECOLOGY’s reimbursement
exceed ECOLOGY’s total responsibility under the agreement and any amendments.
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GOVERNING LAW AND VENUE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to
conform to those laws. This Agreement shall be construed and interpreted in accordance with the laws of
the state of Washington, and the venue of any action brought hereunder shall be the Superior Court for
Thurston County.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and rules.
b. Mutually agreed upon written amendments to this Agreement.
c. This Agreement, number C2400027.
d. Appendix A, Statement of Work.
e. Appendix B, Budget Detail.
f. Appendix C, Special Terms and Conditions.
g. Any other provisions or term of this Agreement, including materials incorporated by reference or
otherwise incorporated.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents, and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance
of the service(s) described herein. These materials shall be subject to inspection, review, or audit by
personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor,
and federal officials so authorized by law. All books, records, documents, and other materials relevant to
this Agreement must be retained for six years after expiration of this Agreement. The Office of the State
Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the
right to examine any of these materials during this period. Each party will utilize reasonable security
procedures and protections for all materials related to this Agreement. All materials are subject to state
public disclosure laws.
RESPONSIBILITIES OF THE PARTIES
Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any act or omissions on the part of itself, its employees, its officers, and its
agents. Neither party will be considered the agent of the other party to this Agreement.
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RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "work made for hire" as
defined by the United States Copyright Act, Title 17 U.S.C. section 101 and shall be owned by state of
Washington, ECOLOGY. Data shall include, but not be limited to, reports, documents, pamphlets,
advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. Ownership includes the right to copyright, patent, and register these items, and the ability
to transfer these rights.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given
effect without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared
to be severable.
SUBCONTRACTORS
CONTRACTOR agrees to take complete responsibility for all actions of any Subcontractor used under
this Agreement for the performance. When federal funding is involved, there will be additional
COTRACTOR and subcontractor requirements and reporting.
Prior to performance, all subcontractors who will be performing services under this Agreement must be
identified, including their name, the nature of services to be performed, address, telephone, WA State
Department of Revenue Registration Tax number (UBI), federal tax identification number (TIN), and
anticipated dollar value of each subcontract. Identify whether subcontractor is certified with OMWBE,
WA Veterans, or is a WA small business. Provide such information to ECOLOGY’s Agreement manager.
SUSPENSION FOR CONVENIENCE
ECOLOGY may suspend this Agreement or any portion thereof for a temporary period by providing
written notice to the CONTRACTOR a minimum of seven (7) calendar days before the suspension date.
CONTRACTOR shall resume performance on the first business day following the suspension period
unless another day is specified in writing by ECOLOGY prior to the expiration of the suspension period.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity
to correct the violation or failure within fifteen (15) business days. If failure or violation is not corrected,
this Agreement may be terminated immediately by written notice of the aggrieved party to the other.
TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement without cause upon thirty (30) calendar day prior written
notification to the other party. If this Agreement is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
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WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a written amendment to this Agreement signed by an authorized
representative of the parties.
AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications, notifications, and billings questions regarding the performance of this Agreement. The
parties agree that if there is a change in representatives, they will promptly notify the other party in
writing of such change, such changes do not need an amendment.
The ECOLOGY Representative is:
Name: Andrew Maher
Address: 4601 N. Monroe Street
Spokane, WA 99205
Phone: (509) 290-7806 cell
Email: anma461@ecy.wa.gov
The City of Port Angeles Representative is:
Name: Howard Carlseen
Address: 321 E. 5th Street
Port Angeles, WA 98362
Phone: (360) 417-4693
Email: hcarlseen@cityofpa.us
Fax: (360) 452-4972
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ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist
or to bind any of the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties below, having read this Agreement in its entirety, including all
attachments, do agree in each and every particular as indicated by their signatures bel ow.
State of Washington
Department of Ecology
By:
Signature Date
Heather R. Bartlett
Print Name
Deputy Director
Title
City of Port Angeles
By:
Signature Date
Nathan A. West
Print Name
City Manager
Title
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APPENDIX A
STATEMENT OF WORK
Section I. Introduction
This Statement of Work is for the 2023 – 2025 biennial Interagency Agreement (IAA) for the Pollution
Prevention Assistance (PPA) Partnership, which is overseen by the Washington State Department of
Ecology (ECOLOGY), Hazardous Waste & Toxic Reduction Program.
The mission of the Pollution Prevention Assistance (PPA) Partnership is:
“We protect Washington’s residents and environment by helping small
businesses reduce toxic chemical use, safely manage dangerous waste,
and keep stormwater free of pollutants.”
The CONTRACTOR, through their Pollution Prevention Assistance (PPA) program, will conduct
multimedia source control site visits and pollution prevention activities to businesses that are small quantity
generators (SQGs) of dangerous waste. In this context an SQG is any business, non-profit, facility, school,
or other organization that generates less than 220 pounds of dangerous waste per calendar month and less
than 2.2 pounds of extremely hazardous waste per calendar month. The site visits, along with other
pollution prevention activities conducted by the CONTRACTOR, will be designed to reduce or eliminate
dangerous waste and other pollutants at the source through best management practices that prevent spills
and discharges to ground, air, and water (especially to industrial wastewater and stormwater).
To further facilitate the reduction or elimination of toxic chemical use at the source, the CONTRACTOR
will seek and discuss opportunities to assist businesses with switching processes, products, or equipment to
use effective safer alternatives. This program will be known as the “Product Replacement Program” or
PRP.
PPA work is expected to fall within these general proportions:
Technical Assistance (TA) Visits
(Approximately 10 – 15% of TA Visits may involve PRP)
(See Section III)
65 – 70%
Unique Program Elements
(See Section II) 15%
Training
(See Section VIII) 15%
Other (admin, staff meetings, etc.) 5%
The CONTRACTOR is expected to:
•Interact with other partners within the PPA Partnership to provide technical assistance and training
and share resources and experiences.
•Set up alerts to receive notifications when requests for information have been made on the PPA
Partnership SharePoint Discussion Board.
•Ensure at least one staff member is available to provide timely information and feedback to
ECOLOGY’s PPA Coordinator and to attend mandatory meetings and trainings. Feedback on
Partnership goals, direction, and projects will occasionally be requested via online surveys and
email requests.
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•Act in a professional and ethical manner and shall avoid any conflict of interest that might
influence the CONTRACTOR’s actions or judgement.
•Disclose immediately to ECOLOGY any interest, direct or indirect, that might be construed as
prejudicial in any way to the professional judgment of the CONTRACTOR in rendering service
under this Agreement.
Key staff, estimated FTE, and their roles are identified in Table 1. Please note, this is an estimate of time
dedicated to this contract over the full two years of the contract; quarterly invoicing must reflect actual
hours worked even if hours are higher or lower than the FTE estimate.
Table 1: Key Staff
Staff Name Estimated
FTE
Role
Howard Carlseen 1.0 PPA Specialist
Vince McIntyre 0.0 Contract Management, Program Supervisor,
Stormwater Engineer
Matthew Moore 0.0 Operational/Technological Support
David Freed 0.0 Wastewater/F.O.G. Support
Jonathan Boehme 0.0 Eng. Department Supervisor, City Engineer
Section II. Unique Program Elements
The CONTRACTOR will conduct the unique program elements for their PPA program as outlined in Table
2, below.
Table 2: Unique Program Elements
Unique Program
Element Description Deliverable(s)
Product
Replacement
Program (PRP)
Advisory
Committee
Participate on the advisory
committee working with
Ecology to select and begin
work on the next product /
chemical combination for
replacement under the PRP.
PPA Specialists will review
materials and advise
Ecology on implementation
of various PRP projects.
•Actively participate in 90% of
scheduled committee meetings.
•Review PRP Advisory Committee
outreach materials and processes
within given due dates.
•Provide feedback and insight into
how PRP programs will best
integrate with other PPA work.
•Serve as a point of contact for PPA
specialists on PRP projects.
•Promote the PRP and encourage /
support PPA specialists’
implementation of replacement
programs.
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Local Source
Control Program
Coordination
Coordinate with the local
source control inspection
program in your county.
•Participate in quarterly coordination
meetings.
•Provide updates in the quarterly
report on the progress and
collaboration between the local
source control inspection program in
your county and PPA work.
•Follow up with any facilities
identified as having hazardous waste
issues or issues beyond stormwater
facility issues, as identified by local
source control inspectors.
Monthly Webinar /
All-Staff Topic
Presentation
Complete a topic
presentation to the
partnership at either a
monthly webinar, or an All-
Staff meeting. This is a
more in-depth presentation
than a case study. The goal
being to educate the
partnership on a specific
topic, using several
examples when possible.
Present a topic presentation to the
partnership at either; a PPA Monthly
Webinar or a PPA All-Staff Meeting,
by June 30, 2025.
PPA & LSC
Overlap
Workgroup
A workgroup to discuss the
overlap in work between
Local Source Control (LSC)
and Pollution Prevention
Assistance (PPA).
•Create a workgroup for PPA partners
who also conduct LSC inspections in
their jurisdictions by sending
discussion board posts and reaching
out to individual specialists who do
both PPA and LSC work.
•By December 31, 2023 - Create a
charter / workplan for the workgroup.
•Meet at an interval decided by the
workgroup, to discuss and document
advantages and disadvantages that
can apply to both the partnership as a
whole and to individual inspectors.
•Report on the progress of the
workgroup in quarterly reports.
•Present on the progress and outcome
of the workgroup by June 30, 2025.
Section III. Technical Assistance Visits
The CONTRACTOR will conduct technical assistance site visits to small quantity generators of dangerous
wastes, and to businesses or organizations that have the potential to pollute stormwater. Approximately
60% of the visits will be Initial Visits. If Initial Visits fall below 60%, combined Initial Visits and Follow-
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Up Visits must account for at least 80% of the total visits. While necessary, efforts should be made to
minimize Screening Visits.
•An Initial Visit occurs at the actual site and results in a completed “Basic Checklist” (or enough
data gathered to complete data entry into the LSC Database). It will either be the first complete
visit to a site OR the first visit in two (2) or more years.
•A Screening Visit is an attempted visit to the site, but the business declined or put off the visit, OR
you were interrupted during the visit and were unable to gather complete data, OR you discover
that the facility does not exist anymore OR you discover that the business does not qualify for a
visit under the PPA program (e.g., it is a medium or large quantity generator).
•A Follow-Up Visit should occur within 90 days of the Initial Visit. Follow-up should generally be
done through an on-site visit. However, a phone conversation, mail or email exchange may count
as a Follow-Up Visit if it includes confirmation that the issues that were identified in the initial
visit were resolved. Follow-Up Visits must be conducted to resolve High Priority Environmental
Issues (See Section Below).
Table 3: Total Number of Technical Assistance Visits
Number of Total Visits 240
Target for Initial Visits (60% of Total) 144
Business sectors, organizations, waste streams, and/or geographical area that will provide a focus for the
2023 – 2025 technical assistance visits are listed in Table 4.
ECOLOGY may direct a portion of technical assistance visits towards specific priority sources or
contaminants.
Table 4: Technical Assistance Targets
Technical
Assistance
Targets
Rationale for Selection
Food Service
Establishments
Sanitary sewer overflows are a cause of pollution, especially in our
downtown area where there is a large concentration of food service
establishments.
Automotive
Maintenance and
Repair
Automotive establishments are a significant source of petroleum-based
pollutants. These contribute to water pollution in Port Angeles Harbor,
which is known to be contaminated with PAHs and SVOCs. We will
continue to assist the PRP program for degreasers in automotive shops
and provide guidance for these businesses in Clallam County.
Gas Stations
Gas Stations are highly susceptible to leaks/spills and are another
significant source of petroleum-based pollutants. These contribute to
water pollution in Port Angeles Harbor, which is known to be
contaminated with PAHs and SVOCs. Most gas stations are located in
high-priority pollution prevention areas of the City.
High Priority Environmental Issues
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The below list is ECOLOGY’s High Priority Environmental Issues list because they have the potential to
directly impact human health and/or the environment. If one or more of these issues are found during a site
visit, a Follow-Up Visits is justified but not necessarily required. The severity of the issue will help
determine if a Follow-Up Visit is necessary. A Follow-Up Visit to a business for other (non-high priority)
issues is at the discretion of the CONTRACTOR.
When unable to resolve High Priority Environmental Issues, the Pollution Prevention Specialists will refer
the issue to ECOLOGY or another appropriate agency. Serious concerns about impacts to human health
and/or the environment warrant a consultation with ECOLOGY or other regulatory agencies to determine
whether the issue needs to be referred.
High Priority Environmental Issues List:
•Hazardous waste being improperly designated.
•Hazardous waste being improperly disposed.
•Hazardous products / wastes being improperly stored.
•Compromised dangerous waste containers need to be repaired or replaced.
•Illegal plumbing connection.
•Illicit discharge of wastewater to storm drain.
•Improperly stored containerized materials.
•Improperly stored non-containerized materials.
•Leaks and spills in dangerous waste storage areas.
Visit Guidance
The following guidance applies to technical assistance visits, unless otherwise discussed with ECOLOGY:
Prior to the Visit:
•Coordinate with other entities that may be conducting business visits in the area to reduce potential
“inspection fatigue”.
•Check with ECOLOGY Urban Waters Staff (where applicable) to ensure that the business is not
currently being visited by Urban Waters Staff.
•Research site and issues prior to the visit using a combination of data sources such as LSC
Database for previous visits or visit to similar businesses, industry resources, news articles, etc.
•To the extent possible, verify the site is not a medium or large quantity generator.
•Check to see if a sector specific Checklist or Tip Sheet is available on the PPA Partnership
SharePoint site to help guide the visit.
During the Visit:
•Provide technical assistance on proper management of dangerous waste, prevention of stormwater
pollution, spill prevention, and reduction of hazardous substance use (when applicable).
•Ensure, at a minimum, all items on the Basic Checklist are reviewed.
•If while at the site, it becomes apparent the business is a medium or large quantity generator, either
complete the visit and count it as a screening visit, OR formally refer the dangerous waste portion
to ECOLOGY to count it as a full initial visit.
o This site should not be scheduled for future visits, unless it is likely their generator status
has changed to qualify as an SQG.
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•If appropriate, encourage businesses to participate in local green business programs, such as the
EnviroStars business certification program, EnviroCertified, or other green business programs.
•If a Product Replacement Program (PRP) opportunity exists for the business, discuss the
opportunity, terms and conditions, and steps to qualify as outlined in Appendix A, Statement of
Work, Section V, Product Replacement Program.
•Discuss spill response preparedness and offer spill kit for developing a plan. Funds can be used to
purchase spill kits to provide to businesses. Occasionally, ECOLOGY will provide spill kits
through a bulk order if funding is available.
•Photograph observed issues for before and after photos to use in writing up case studies.
•Activities that may be beneficial during the visit include, but are not limited to:
o Walking the site (interior and exterior).
o Checking storm drains.
o Checking for illicit connections.
o Checking dumpster and waste storage.
o Providing handouts with technical information and guidance.
o Ensuring necessary permits are in place.
End of Visit / After Visit:
•Provide written follow-up to the business to document the results of the visit. This can be done by
leaving a copy of the checklist or other documentation with the business at the end of the visit, by
using a commitment postcard (format available in Education & Outreach Documents on PPA
Partnership SharePoint), or by sending follow-up letters/emails, or alternatively by sending a
“thank you” postcard if no issues were identified.
•If necessary, coordinate with other agencies (e.g., the fire marshal, code enforcement, stormwater,
wastewater treatment, and/or moderate risk waste staff) to ensure that the information you are
providing is consistent with the other agency’s regulations and/or best management practices.
•PPA Specialists will make referrals to ECOLOGY as needed and report results.
Section IV: Partnership Branding and Outreach
When unique outreach or education materials are developed by the CONTRACOTR using PPA Partnership
funds, a draft must be sent to ECOLOGY for review and approval. To the extent feasible, the
CONTRACTOR must utilize the Partnership’s branding tools and templates available to produce these
materials. The intent of this requirement is to facilitate a unified branding image and consistent messaging
across the Partnership. The Partnership logo and other branding resources are available on the PPA
Partnership SharePoint site.
It may be appropriate to include funding acknowledgement on some outreach materials. The
CONTRACTOR will consult with ECOLOGY’s PPA Partnership Coordinator to determine whether
funding acknowledgement is required.
Finalized materials which may be useful to other Partnership contractors should be provided for upload to
the Education & Outreach Document Library on the PPA Partnership SharePoint Site.
Each CONTRACTOR must maintain a PPA webpage which meets the minimum requirements. See PPA
Partnership SharePoint site for requirements (Link in Appendix A, Statement of Work section XII
Resources).
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Section V: Product Replacement Program (PRP)
The Product Replacement Program (PRP) is designed to eliminate Persistent, Bio-accumulative, Toxic
(PBT) chemicals from use in commerce. The PRP removes and replaces PBT chemicals present in
products, processes, or technologies to help prevent toxics from entering the environment. One of the best
and most effective ways to prevent further environmental contamination, protect water quality, and reduce
human health risk, is to eliminate these toxic chemicals at the sources. The PRP assists businesses with
switching to safer alternatives.
PPA contractors are integral to the PRP. The CONTRACTOR will seek and discuss opportunities to assist
businesses with switching processes, products, or equipment to use effective safer alternatives.
The CONTRACTOR will assist ECOLOGY with the following programs:
•Replacement of dry-cleaning technology that uses perchloroethylene by visiting dry cleaners,
discussing the program, assisting with required paperwork, and completing the final visit after new
machine installations. Guidelines for this program are outlines in separate documents and posted
on the PPA Partnership SharePoint.
•Degreasers in parts washing systems in the automotive repair sector by visiting automotive repair
facilities, discussing the program, assisting with required paperwork, and completing the final visit
after new machine installation. Guidelines for this program are outlines in separate documents and
posted on the PPA Partnership SharePoint.
•Promoting proper management and recycling of mercury containing thermostats through the
national program Thermostat-Recycle.Org
Additional takeback and replacement programs ECOLOGY is exploring for addition to the PRP include,
but are not limited to:
•BPA Thermal receipts replacement program to replace thermal receipts which contain BPA.
•Flame retardants in foam and equipment at gymnasiums, play centers, and recreations facilities.
•PCB containing light ballasts in public schools.
•Public School Laboratory Clean-Outs
•PFAS-containing firefighting foam takeback program. Currently ECOLOGY is working directly
with fire departments, but this program may be expanded to businesses with PFAS-containing fire
suppression systems.
ECOLOGY, in collaboration with the PPA Partnership, will develop procedures and criteria, which must be
met for a business to receive reimbursement for any of the chemicals or products included in the PRP. PRP
payments for reimbursement to the business will come directly from ECOLOGY and are not included with
the CONTRACTOR’s funding compensation associated with this contract.
The PRP reimbursement payment will be made through direct disbursement from ECOLOGY to the
business implementing the product or equipment replacement. To facilitate these payments, the
CONTRACTOR must assist ECOLOGY in maintaining records indicating how the business qualified for
the PRP reimbursement per the PRP program’s eligibility criteria. Eligibility criteria will be developed by
ECOLOGY and the Product Replacement Program Committee for each type of reimbursement offered.
The CONTRACTOR will provide technical assistance to the businesses to help ensure the business
qualifies for a PRP reimbursement payment from ECOLOGY by completing the following steps, unless
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otherwise specified in guidelines developed specific to an individual reimbursement. Specific requirements
for individual reimbursement programs will be maintained on the PPA Partnership SharePoint site.
•CONTRACTOR conducts technical assistance visit and provides business with recommendations
to reduce or eliminate a qualifying chemical or product. These recommendations must be recorded
in the LSC Database.
•CONTRACTOR must communicate to the businesses that it may take up to 4 months to receive
payment from ECOLOGY after purchase and that the business must respond to inquiries from
ECOLOGY or the Office of Financial Management (OFM) in a timely manner to avoid delays in
payment.
•CONTRACTOR assists businesses as needed with paperwork required to apply for reimbursement,
including a state payee registration form.
•Business purchases approved product or equipment and converts fully to utilization of new product
or equipment in accordance with the eligibility criteria for the PRP reimbursement.
•Business submits receipts for the product or equipment purchase and installation to ECOLOGY’s
PRP Coordinator. This submittal may be facilitated through the CONTACTOR’s representative
for some PRP projects.
•CONTACTORS may be requested by ECOLOGY to verify through a site visit and review of
records that product or equipment has been installed per PPA Specialist or ECOLOGY
recommendations, old product or equipment has been legally disposed of or decommissioned, and
all other eligibility criteria have been met.
For information about an optional voucher program that the CONTRACTOR can provide directly to a
business, see Appendix A, Statement of Work, Section XI, Small Change Voucher Program.
Section VI: Timeline
Table 5: Timeline
Time Period
Goal for #
of Site
Visits
Unique Program Element
Activities
Technical Assistance
Target Activities
July 1, 2023 –
December 31,
2023
60
Continue developing the
jurisdiction's Source Control
and IDDE programs. Assist
businesses interested in PRP
with a focus on the newly
developed Bisphenol
Thermal Receipt Program.
Automotive Maintenance
& Repair and Gas
Stations, focusing on
downtown and along the
City's main business
district (Front St, 1st St,
Hwy 101)
January 1, 2024
–June 30, 2024 60
Continue developing the
jurisdiction's Source Control
and IDDE programs. Assist
businesses interested in PRP
with a focus on the newly
developed Bisphenol
Thermal Receipt Program.
Restaurants
Establishments focusing
on downtown and along
the City's main business
district (Front St, 1st St,
Hwy 101).
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July 1, 2024 –
December 31,
2024
60
Continue developing the
jurisdiction's Source Control
and IDDE programs. Assist
businesses interested in PRP
with a focus on the newly
developed Bisphenol
Thermal Receipt Program.
Automotive Maintenance
& Repair and Gas
Stations, focusing on the
Port/Tumwater Creek
area, and along the City's
main business district
(Front St, 1st St, Hwy
101).
January 1, 2025
–June 30, 2025 60
Continue developing the
jurisdiction's Source Control
and IDDE programs. Assist
businesses interested in PRP
with a focus on the newly
developed Bisphenol
Thermal Receipt Program.
Restaurants
Establishments outside of
City's main business
district.
Section VII: Local Source Control (LSC) Database
Information gathered during technical assistance site visits by the CONTRACTOR must include all the
elements that are listed in the most up to date PPA Basic Checklist (check PPA Partnership SharePoint site
for details) and be entered into ECOLOGY’s LSC database. The following guidance applies to all
technical assistance visits, unless other discussed with ECOLOGY:
•Collect enough information to complete all the applicable fields in ECOLOGY’s LSC database and
enter it into the database within 15 workdays of the visit.
•If you make a referral to a regulatory agency, enter the information about the referral into the
database within 15 workdays of the referral.
•Ensure that data entry is complete and accurate.
•At a minimum, all elements on the most recent version of ECOLOGY’s PPA Basic Checklist must
be checked at each business visit. Specialists must attest that they have verified all elements.
o Additional sector specific checklists are available on the ECOLOGY PPA Partnership
SharePoint Site.
o CONTRACTOR may substitute use of their own version(s) of the checklist(s) if it contains
all elements of ECOLOGY’s PPA Basic Checklist and has been reviewed and approved by
ECOLOGY.
•Refer to the LSC database instructions posted in the database interface or contact ECOLOGY PPA
Staff for assistance with database entry.
•If using paper checklists or equivalent documentation, maintain originals in accordance with your
local public disclosure laws.
Section VIII: Training
ECOLOGY expects that the CONTRACTOR will provide basic training to the Pollution Prevention
Assistance Specialists on topics relevant to their position. ECOLOGY will provide additional training to
ensure that CONTRACTOR’s staff are properly trained and supported to conduct PPA activities, and that
experienced staff are exposed to new information, and have opportunities to share their expertise for the
benefit of the PPA Partnership.
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ECOLOGY staff and experienced PPA Specialists will provide a variety of training support to new PPA
staff. ECOLOGY will provide new hires a “welcome email” within the first two weeks of work as a PPA
Specialist. This email will provide instructions for accessing the PPA Partnership SharePoint, LSC
Database, and guidance on resources and training. All Specialists are expected to create an “alert” for the
PPA Partnership SharePoint Discussion Board to receive email alerts at least once per week when topics
are posted.
Table 7 below contains a tentative training schedule for monthly webinars and the twice annual All-Staff
meetings; ECOLOGY will communicate the final schedule to the CONTACTOR.
New PPA Specialist Training & SharePoint Resources
New PPA specialist training is provided in the form of self-paced online modules available through
ECOLOGY’s Partnership SharePoint site, web-based new specialist discussion panels, and mentoring. The
web-based new specialist discussion panels will be planned and conducted by ECOLOGY staff and include
new specialists and experienced PPA specialists who can offer suggestions and feedback to new specialists.
The discussion panels are scheduled for the second Thursday of every other month from 10:30 to 12:00.
On occasion these meetings will need to be rescheduled to accommodate panelists or new specialists who
cannot make the originally scheduled date. ECOLOGY staff will provide as much notice as possible when
these panels are rescheduled.
Table 6: New Specialist Discussion Panel Schedule
2023 2024 2025
August 10, 2023 February 8, 2024 February 13, 2025
October 12, 2023 April 11, 2024 April 10, 2025
December 14, 2023 June 13, 2024 May 8, 2025
August 8, 2024 June 12, 2025
October 10, 2024
December 12, 2024
Attendance Requirement: All new specialists who have not yet attended six (6) discussion panels are
required to attend. Panelists are required to attend all discussion panels.
Field Mentoring & Shadow Workday
The CONTRACTOR will provide training to their new staff to ensure they can perform field work. In
addition, ECOLOGY will assign two experienced PPA Specialists as mentors to provide field training and
support to a new hire. If available, one mentor will be from the CONTRACTOR’s organization and the
other mentor from another PPA contractor (partner) jurisdiction in as close a geography as possible.
Mentors will be assigned within two weeks of notifying ECOLOGY of new staff hires.
Field mentoring will involve a series of accompanied field visits designed by the mentor and ECOLOGY
staff to support the needs of the new hire. When the mentor and new hire determine they are ready, an
ECOLOGY staff person will accompany the new hire on a few technical assistance visits in their
jurisdiction on a shadow workday, to ensure that they are providing accurate information on proper waste
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management, spill prevention, storm water pollution prevention, and toxics reduction opportunities. See
New Specialist Training Plan (link in Appendix A, Statement of Work section XII Resources) for additional
details on mentoring and training resources provided to new specialists.
All-Staff Training for all PPA Specialists
All-Staff Trainings will be planned and conducted by teams of PPA Specialists from two or three PPA
Partners, who have signed up to plan these trainings as a unique program element. When appropriate, these
trainings will be held in-person to facilitate interaction and networking between PPA Specialists,
ECOLOGY, and invited presenters.
Training topics at All-Staff Trainings are intended to help new staff become more competent in their work,
and experienced staff to gain greater technical depth on relevant topics. ECOLOGY staff will determine
the teams, provide initial guidance, review agendas, and provide support for planning and logistics.
Typically, these trainings are held the second Wednesday in September/October and March/April. The in-
person trainings are typically scheduled to run between 8:30 a.m. and 3:30 p.m. with overnight travel
allowed for jurisdictions if needed (see state travel rules). ECOLOGY must pre-approve overnight travel if
it is being charged to the PPA partner budget.
When trainings are held virtually online, the training will typically be scheduled for 8:30 a.m. to 12:00 p.m.
across two days, usually a Tuesday and Wednesday.
Attendance Requirement: Unless prior approval has been given by ECOLOGY, it is mandatory for at
least one PPA Specialist per jurisdiction to attend the All-Staff Training. This person is responsible for
disseminating information back to the PPA Specialists from that jurisdiction. Managers are welcome to
attend the All-Staff Trainings but are not required to attend.
Generally, training substitutions are not allowed for the All-Staff Training, however, exceptions may apply.
Ecology staff must approve non-emergency absences or training substitutions at least two weeks prior to
the training.
Monthly Webinar Trainings
ECOLOGY conducts monthly webinar trainings during most of the months of the year. These sessions are
intended to expose PPA Specialists to new information or technical topics relevant to their work.
Suggestions on topics and speakers are welcomed from PPA Partners. ECOLOGY will also ask PPA
Partners to present on case studies.
These meetings are one and a half hour (1.5 hours) sessions, held on the second Wednesday of the month.
Occasionally these sessions will need to be scheduled at alternative times to accommodate speaker
availability. Up to eight (8) webinars will be scheduled each year. See Table 7 for the tentative training
schedule.
Attendance Requirement: Each PPA Specialist must attend at least six (6) of the eight (8) Webinars each
year.
Other trainings, relevant to PPA Specialists’ work, may be substituted for up to two of the Webinars.
Notification of the substitution must be provided to and pre-approved by the PPA Coordinator at least two
weeks in advance of the Webinar that will be missed by the Specialist.
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Table 7: Tentative Training Schedule (Subject to Change)
Date Training Type Date Training Type
July 2023 No Training July 2024 No Training
August 9, 2023 Webinar August 14, 2024 Webinar
September 13, 2023 Webinar or All-Staff September 11, 2024 Webinar or All-Staff
October 11, 2023 Webinar or All-Staff October 9, 2024 Webinar or All-Staff
November 8, 2023 Webinar November 13, 2024 Webinar
December 13, 2023 Webinar December 11, 2024 Webinar
January 10, 2024 Webinar January 8, 2025 Webinar
February 14, 2024 Webinar February 12, 2025 Webinar
March 13, 2024 Webinar or All-Staff March 12, 2025 Webinar or All-Staff
April 10, 2024 Webinar or All-Staff April 9, 2025 Webinar or All-Staff
May 8, 2024 Webinar May 14, 2025 Webinar
June 12, 2024 Webinar June 11, 2025 Webinar
Attendance Requirement: Each PPA Specialist must attend at least six (6) of the eight (8) scheduled
Webinars each year. PPA Specialists must attend both All-Staff Trainings unless prior approval has
been obtained from the PPA Coordinator.
Section IX: Reporting and Contract Changes
Quarterly Progress Reports
A brief progress report shall be submitted quarterly with each invoice (See Schedule in Section X, Table 8,
Invoicing Schedule). This report should indicate the work completed during the quarter and billed on the
invoice, including the type and number of visits conducted, progress on unique program elements, and any
other information regarding contract performance that should be brought to ECOLOGY’s attention. The
Quarterly Progress Report should ONLY include the status of the work conducted during the quarter and
NOT include a roll-up of progress to-date since it serves as backup documentation for the expenses
included in the quarterly invoicing. See Appendix A, Statement of Work, Section X, Invoicing.
Annual Reports
Annual Reports are used to briefly summarize contract status to-date including; number of site visits
performed, unique program element activities conducted, Technical Assistance target activities conducted,
lessons learned, and budget status. Annual reports shall be provided to ECOLOGY by July 31, 2024, and
July 31, 2025. The report shall include two to three “case studies” of a business or organization that
benefitted from a PPA site visit. Photographs of the business before and after the visit, showing the
beneficial changes should be provided, if possible. The second-year annual report should capture details
for the full contract period as ECOLOGY will use these reports to create a biennial report on the
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Partnership. ECOLOGY will make report templates available on the PPA Partnership SharePoint.
ECOLOGY will request, with advanced notice, that PPA CONTRACTORS provide presentations on their
case studies at Webinars and/or All-Staff Trainings.
Contract Changes
Any of the following changes shall be reported to the ECOLOGY PPA Partnership Coordinator within 10
businesses days.
•Key personnel changes (staff or manager leaving, new hires, etc.). Changes to key personnel must
be documented with updated copies of the key staff table.
•Initiation of, or changes to, a subcontract. See Section 18 of the Interagency Agreement for specific
information that is required regarding subcontractors.
Section X: Invoicing
Invoice (billing) procedures are outlined in the Interagency Agreement, (see Section 4). In addition, the
following information is provided:
•See also Appendix A, Statement of Work, Section V.
•The Invoice Voucher (form A19-1A) must have a wet signature or scanned, if submitted
electronically. An electronic signature is also allowed for electronic submittals. If submitting a
scanned or electronic copy, the CONTRACTOR will retain the original signed A19-1A in
CONTRACTOR’s records, per record retention requirements.
•Supporting documentation may be submitted via email.
•Each invoice shall only bill for actual hours worked during the quarter, which may be higher or
lower than the FTE estimate in Appendix A, Statement of Work, Section 1, Table 1 – Key Staff
Table.
•Quarterly invoicing will follow the schedule in Table 8.
Table 8: Invoicing Schedule
Quarter in Contract Cycle Months in Quarter Invoice Due Date
1 July, August, September 2023 November 10, 2023
2 October, November, December 2023 February 9, 2024
3 January, February, March 2024 May 10, 2024
4 April, May, June 2024 July 31, 2024*
5 July, August, September 2024 November 8, 2024
6 October, November, December 2024 February 7, 2024
7 January, February, March 2025 May 9, 2025
8 April, May, June 2025 July 31, 2025*
*- Earlier due date during these quarters due to end of fiscal year requirements.
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Section XI: Small Change Voucher Program
The CONTRACTOR will offer businesses vouchers for the cost of pollution prevention equipment or other
recommendations, in accordance with the procedures developed for this voucher program. Payments will
be made directly by the CONTRACTOR to the business. Examples of qualifying equipment or costs
include but are not limited to; secondary containment, drum covers, drum funnels with lids, infrastructure
changes, substitution of less toxic products, and catch basin cleaning. The CONTRACTOR must maintain
records for each of their voucher reimbursement payments, and ensure a business is limited to one voucher
per calendar year. Each voucher payment will be capped at $500.00 or less. These reimbursements will
come from the Small Change Voucher Program budget category (see Appendix B). Documentation of
voucher payments will be submitted to ECOLOGY with the quarterly invoicing (See Section X).
The CONTRACTOR will follow the procedures approved by ECOLOGY and housed on the PPA
Partnership SharePoint.
Section XII: Resources
The following are link to resources to materials referenced in this contract. Links and resources listed are
subject to change.
• PPA Partnership SharePoint:
https://partnerweb.ecy.wa.gov/sites/HWTR/LSC2016/SitePages/Home.aspx
• LSC Database: http://ecyaphwtr/lsc/Search.aspx
• Invoice Voucher A19-1A:
https://des.wa.gov/sites/default/files/public/documents/HRPayroll/SACS/A-19-
1AForm.doc?=5c82f
• Partnership Report Templates:
https://partnerweb.ecy.wa.gov/sites/HWTR/LSC2016/Templates/Forms/AllItems.aspx
• Checklists & Tip Sheets:
https://partnerweb.ecy.wa.gov/sites/HWTR/LSC2016/Checklist%20%20Tip%20Sheets/Fo
rms/AllItems.aspx
• New Specialist Training Plan:
https://partnerweb.ecy.wa.gov/sites/HWTR/LSC2016/_layouts/15/guestaccess.aspx?guesta
ccesstoken=sKGMtCuahLyLqRg3DVAtFJUEFUmri%2f47wAGdA%2bVUOdY%3d&do
cid=2_1d683e4662c1b424896349a0e1ead4150&rev=1
• New Specialist Training modules:
https://partnerweb.ecy.wa.gov/sites/HWTR/LSC2016/New%20Specialist%20Training/For
ms/By%20Training%20Type.aspx
• Travel Per Diem Rates:
o Rate Tables - https://ofm.wa.gov/accounting/administrative-accounting-
resources/travel/diem-rate-tables
o Rate Map -
https://ofm.wa.gov/sites/default/files/public/resources/travel/colormap.pdf
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State of Washington, Department of Ecology
IAA No. C2400027
Entity Name: City of Port Angeles
23
Version 1/3/23
APPENDIX B
BUDGET DETAIL
See Section # 3, Compensation and Section # 4, Billing and Payment Procedures, for additional
instructions.
Category Amount
Salaries $124,810.00
Benefits $55,348.00
Subcontracts $0.00
Goods & Services (see Table A Below) $3,200.00
Equipment (see Table B Below) $2,100.00
Travel / Training $5,100.00
Small Change Voucher Program (See Section XI) $6,000.00
Subtotal Direct Costs $196,558.00
Indirect Costs*
Rate (%) 18.2%
Indirect Amount $32,788.76
Total Award $229,346.76
*☒ Applied to Salaries & Benefits, OR
☐Applied to All Categories Except Small Change Voucher Program
Table A: Goods & Services
Table B: Equipment
Equipment over $1,000 must be listed here or approved by
ECOLOGY PRIOR to reimbursement. Estimated Cost
Goods & Services over $1,000 must be listed here or
approved by ECOLOGY PRIOR to reimbursement. Estimated Cost
July 18, 2023 J - 37
State of Washington, Department of Ecology
IAA No. C2400027
Entity Name: City of Port Angeles
24
Version 1/3/23
APPENDIX C
SPECIAL TERMS AND CONDITIONS
1)Certification Regarding Suspension, Debarment, Ineligibility or Voluntary Exclusion
a)CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed
for debarment, declared ineligible or otherwise excluded from contracting with the federal
government, or from receiving contracts paid for with federal funds. If the CONTRACTOR is
unable to certify to the statements contained in the certification, they must provide an explanation
as to why they cannot.
b)CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
c)The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as
used in this clause, have the meaning set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a
copy of those regulations.
d)CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction.
e)CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
f)Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
g)CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of
legal remedies, including suspension and debarment.
h)CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier
CONTRACTORS or subcontractors, are not suspended or debarred, and will make this proof
available to ECOLOGY before requests for reimbursements will be approved for payment.
CONTRACTOR must run a search in The System for Award Management and print a copy of
completed searches to document proof of compliance.
July 18, 2023 J - 38
Date: July 18, 2023
To: City Council
From: Brian S. Smith, Chief of Police
Subject: PenCom Notification Software Contract
Background / Analysis:
Staff has been looking for a software solution to mitigate the challenges from our cellular provider delayed
Computer Aided Dispatch (CAD) text and paging messages. The time delay eliminates the value of these
messages to field units. Hiplink software is an item that bridges this gap.
Hiplink software allows CAD text messages to be sent out to our user agencies regardless of constricting
service provider policy. Currently timely text messages that help drive user agency response to calls in
progress are being held in queue by cell service providers during the late night/early morning hours and
released in a single batch at around 5:00 AM. This has significant impacts on operational efficiency. Hiplink
software ensures that these SMS messages are delivered at the time they are sent.
The initial set up fee is $3,100 with an additional $1,300 set up fee to connect to Tyler CAD software.
Annual licensing and the per SMS fee for a 100,000 block of messages is $27,000 per year. Over five years
the cost of this service is approximately $140,000.
Jeffcom 9-1-1 is working on approvals for cost sharing when they determine the impacts of this issue. That
cost share could be as much as 1/3 of set up fees and a percentage of use towards the total number of SMS
messages that they consume. Costs would be collected via user fees with the actual cost to the City general
fund being only a percentage of the user fee total paid by Police and Fire. Because it is a software service
agreement, it does not need to be part of an RFP process and can be purchased.
Funding:
PenCom has enough in the 2023 operational budget to pay the start up costs and the 2023 annual fee.
Moving forward the costs will be allocated to the PenCom operational budget and will be accounted for in
the user fees.
Summary: A software solution that allows for full SMS texting out of PenCom computer aided dispatch
(CAD) to notify emergency responders of current calls that they have been dispatched to.
Funding: The 2023 share ($27,000.00) and start-up costs for this software package can be paid out of
current PenCom 2023 operations budget. Additional year’s costs will be built into each year’s budget in
the future and will be offset by user fees.
Recommendation: Authorize the City Manager to sign a software contract with Hiplink for a period
of 5 years in an amount not to exceed $140,000.00 and to make minor modifications if necessary.
July 18, 2023 J - 39
HipLink Technical Support
Hosted System
1.Eligibility for Technical Support
All Service fees must be paid within contact terms and thereafter by the annual anniversary date or as
provided for in the Software License Agreement. Lapsed service coverage renewal will be retroactive
to the previous annual anniversary date. No maintenance or support will be provided by HipLink
Software until payment is received.
2.Support Services
HipLink Software provides the following support services:
Support Assistance on technical issues regarding set-up, operation, and the use of the standard
licensed HipLink software product via telephone, fax or email;
Training Services for Administrators, Power Users and Standard Users
Product upgrades and fixes for all licensed HipLink Products (releases and versions).
Standard Support
Standard Support provides the customer with:
Technical Support for non-emergency problem reporting and is available via telephone
during normal business hours;
o 7am to 5pm Pacific Standard Time;
Problem reporting via email, available 24x7
o Response for non-emergency requests will be during normal business hours
Emergency Support
Emergency Support assistance is available 24x7 for emergency situations if a system is
down or non-operational
o All systems are monitored 24x7 with automatic failover to backup systems should
an interruption occur.
o After standard hours a technical technician may be paged for emergency services
by calling the standard support phone number
Contacting Technical Support
HipLink Technical Support is available at the following email address and telephone number:
1.support@hiplink.com
2.1-408-399-0001
3. Call Handling Process
HipLink Software maintains processes and procedures for handling calls.
3.1 Verification Process
The first step in a support call accomplishes customer verification and gathers basic information.
Customer and company details;
Detailed description of problem being reported;
Reported severity of problem, per descriptions.
HipLink recommends that the Customer has the following information available at the time of
its call. This is to reduce the time necessary for problem reporting and research.
July 18, 2023 J - 40
HipLink Technical Support for Hosted System
Page 1
Confirm whether call is about a previously reported issue or is an initial call; if previously
reported, please have name of contact on hand;
Concise definition of the issue, eliminating as much unnecessary detail as possible;
Any extraordinary happenings before the issue occurred,
3.2 Problem Identification and Localization
HipLink’s Technical Support Team (“TST”) attempts to determine if the reported problem falls
into one or more of the following categories:
Known problem with a known workaround, no fix yet;
Known problem with a fix available;
Usage problem;
New problem;
Third Party product problem such as GIS system.
In the first case, if the workaround or severity of the problem allows, the call is attached to the
defect report and the Customer notified when the fix is available. Otherwise, the process
continues to the research phase.
In the event the issue is found to be related to a third-party product not provided by HipLink, or
requires more information from such third-party product, the TST requests the Customer
collect such information through their contact points with the third-party. The TST shall use
commercially reasonable efforts to provide all necessary information to the Customer in order
that the Customer may convey the needs to the third-party with minimal delay. Third-party
products may include GIS Systems, Carrier option products, etc.
3.3 Research
The generic process is as follows:
The data is analyzed to ensure all necessary information and supporting data are
available.
The TST assigns a developer to recreate the problem and provide a workaround or
resolution.
If it is determined that a usage error occurred, the Customer is provided with the
information and, if necessary, an enhancement request is entered for the next revision
of product documentation.
If a resolution is not available or a code fix is determined to be necessary, the TST creates
a defect report in PPT and hands the matter to engineering/development.
The TST is, in all cases, the contact point for the Customer for status updates or any other
information relating to open calls.
When a fix or a product update is available, the TST notifies the Customer and supplies
details on how to obtain the fix or upgrade.
A maintenance release will be applied as soon as available.
3.4 Critical Call Handling
Any problem report that is deemed to be a Severity 1 call is worked jointly by the Customer
and TST to ensure that the best service is provided as further explained below.
Such a call requires both parties be available and understand their role. This section further
explains these roles.
Customer Responsibilities:
July 18, 2023 J - 41
HipLink Technical Support for Hosted System
Page 2
Ensure all the necessary information is available ;
Establish contact to TST via telephone;
Provide information for Customer contact that is available at all times. This person should
have the necessary knowledge and access to the systems to be able to understand and
execute any instructions from the TST.
TST Responsibilities:
•Respond within one (1) hour;
•Work on the issue until the issue is resolved, an acceptable workaround is found, or the
issue can be downgraded to a lower severity level for other reasons.
3.5 Call Tracking / Status
Each problem ticket has an associated ticket. The Customer may call or email the TST at any
time to request status updates.
•For Severity 1 calls, the TST provides hourly status updates to the Customer.
•For Severity 2 calls, the TST provides daily updates to the Customer.
TST will
•Update the Customer with the defect fix schedule and ticket number;
•Facilitate communications with the Customer during the fix process;
•Advise the Customer of when a fix or product update is available along with instructions on
how to use these;
3.6 Escalation Process
TST engineers have the option to escalate an issue/problem, if they feel they can’t provide the
required level of support. One specific TST engineer will, however, remain the sole contact
person to the Customer throughout the time need to resolve the issue. The TST engineer will
update the Customer and interface between developer and Customer.
4.0 Problem Classification
Severity Definitions
The HipLink uses the following definitions for severity levels. The Response Time associated with
each level is defined as the length of time required to respond to the customer’s initial inquiry with
(a) a solution; (b) an explanation and an estimated time frame for an engineered solution, fix, or
workaround.
Severity/
Response Time
Definition HipLink Response
1 1 business hour HipLink inoperable in business-
critical production environment.
Acceptable and agreeable workaround
to restore operations. HipLink
engages development team
immediately to deliver a fix in the
shortest time possible.
2 2 business hours HipLink malfunctioning but
operable, moderately to severely
restricting use. Significant business
impact.
Acceptable and agreeable workaround
to reduce usage restriction.
Malfunction reported to development
team to deliver a fix in the next
maintenance release.
3 4 business hours Help request without
malfunctioning of HipLink.
How-to or where-to question.
Ideally resolved within the initial call. If
escalation necessary, call back with
solution within one hour.
July 18, 2023 J - 42
HipLink Technical Support for Hosted System
Page 3
4 8 business hours HipLink minor issue without
malfunctioning (ie. spelling
mistake), or, request for added
feature or functionality.
Resolution of problem appears in
future product release.
The Response Time is not identical with the time to entirely resolve the problem. The resolution of the
problem is always as soon as possible, but will be prioritized according to the established severity
level, as specified above.
5.0 Software Maintenance
5.1 Third Party Products
For HipLink Products used in conjunction with an unsupported version of third-party software,
HipLink makes every effort to assist with the issue. However, in these cases HipLink cannot
guarantee service level.
HipLink strongly recommends that the Customer always use HipLink’s Products with the
versions of the third-party products that the third party currently supports.
5.2 Professional Service
Customers may require Professional Service from HipLink to either
• Provide deployment and implementation services, or
• Provide customization services.
Customers should contact their sales account manager with such requests.
July 18, 2023 J - 43
Version 1
HIPLINK SOFTWARE SERVICE AGREEMENT
THIS SOFTWARE SERVICE AGREEMENT (the “Agreement”) is made and effective as of the
____ of ____________, 20___ (the “Effective Date”) by and between Semotus, Inc. dba HipLink
Software, a California corporation (“HS”) and the customer identified below.
This Agreement consists of this signature page, the Basic Terms and Conditions, and the
attached Exhibits, which are part of this Agreement and are incorporated herein by reference. Each
Party agrees that it has read, understands, and consents to the terms and conditions of this Agreement.
Accepted by:
“HS” “Customer”
Semotus, Inc. dba HipLink Software ____________________________________
By: _______________________________ By: _________________________________
Name: _____________________________ Name:_______________________________:
Title: _______________________________ Title:________________________________
Address for Formal Notice: Address for Formal Notice:
HipLink Software. __________________________________
20 S. Santa Cruz Ave., Suite 300 __________________________________
Los Gatos, CA 95030 __________________________________
Attn: Legal __________________________________
July 18, 2023 J - 44
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
2
BASIC TERMS AND CONDITIONS
Article 1: DEFINITIONS
1.1 “Authorized User” means any employee
user, for whom Customer has purchased a
subscription to use the Service as defined below.
1.2 “Business Day” means Monday through
Friday, 8:00 a.m. to 5:00 p.m. PST, excluding U.S.
federal holidays.
1.3 “Documentation” means such manuals,
documentation, and any other supporting materials
relating to the hosted software as are currently
maintained by HS and generally provided to
customers.
1.4 “Intellectual Property Rights” means any
and all rights existing now or in the future under
patent law, copyright law, industrial design rights
law, moral rights law, trade secret law, trademark
law, unfair competition law, publicity rights law,
privacy rights law, and any and all similar proprietary
rights, and any and all renewals, extensions, and
restorations thereof, now or hereafter in force and
effect worldwide, including, without limitation, in the
United States.
1.5 “Internal Business Purposes” means
Customer’s internal accounting, inventory, word or
data processing or other internal uses in the United
States but shall exclude any and all commercial
applications or uses in connection with or for the
benefit of customers and/or third parties.
1.6 “Server” means the off-site server hosting
the Software as defined below.
1.7 “Service” means the hosting, maintenance,
and support services provided by HS in order to
enable an Authorized User of Customer to use the
Software from a remote location for delivery of
messages to multiple Authorized Users via multiple
communication paths and for processing responses
thereto.
1.8 “Software” means the HipLink emergency
alerting messaging software application, which is
hosted by HS on an off-site server.
Article 2: SERVICE
2.1 Ownership of the Software. HS and its
licensors own all right, title, and interest in the
Software, all associated Documentation, all related
modifications, updates, upgrades, and derivative
works, and all Intellectual Property Rights related
thereto.
2.2 Authorized User License.
(a)HS grants to Customer a non-transferable,
non-exclusive license solely for its Authorized Users
and solely for Internal Business Purposes during the
Term and any Renewal Periods. Subject to the
terms of this Agreement, HS shall make the Service
available to Authorized Users for Internal Business
Purposes only. Customer’s right to use the Service
shall be limited to those expressly granted in this
Agreement. Any use of the Service which exceeds
the scope of this Agreement shall constitute a
breach of this Agreement.
(b)Restrictions. Customer shall not provide
access to the Service or Software to any third party,
who is not an Authorized User, nor shall Customer
access the Service or Software in a network, or in
any other multiple use arrangement which is not
authorized by HS in advance in writing. Customer
shall not license, sublicense, disclose, distribute,
made available to or use for the benefit of any third
party, sell, assign, lease, rent or otherwise dispose
of, commercially exploit or market in any way, with or
without charge, the Service or the Software.
(c)Customer Responsibilities. Customer is
responsible for all activities that occur under
Customer’s account and for all content or data that it
makes available through the Service. Customer shall
ensure that Authorized Users use the Service in
accordance and in compliance with this Agreement,
the Documentation and with all laws.
2.3 Prohibited Use of the Hosted Service.
The Service may only be used for lawful purposes.
HS specifically prohibits any other use of the
Service, including but not limited to the following: (a)
taking any action that disrupts, tampers with,
interferes with, or imposes an unreasonable burden
on the Software or the Server; (b) impersonating an
Authorized User in order to obtain unauthorized
access to the Software or Server; (c) allowing
access to someone other than an Authorized User to
the Software or Server; (d) using or attempting to
use any engine, software tool, agent, or other device
or mechanism (including without limitation browsers,
spiders, robots, or other intelligent agents) to
navigate, search, access, monitor or copy the
Software; (e) attempting to upload to the Server any
files, computer, code, viruses, or programs designed
July 18, 2023 J - 45
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
3
to interrupt, destroy, or limit communications
equipment; (f) deciphering, decompiling,
disassembling, or reverse engineering the Software;
(g)aggregating, copying, or duplicating in any
manner the Software; (h) using any means of
automatically searching or mining data from the
Software or Server, or in any way attempting to
interfere with the proper functioning of the Software
or Server; (i) collecting or storing personal
information about any other end user of the Service;
(j) intentionally or unintentionally violating any
applicable local, state, national, or international law;
(k) providing material support or resources to any
terrorist organization; or (l) “framing,” “mirroring,” or
otherwise incorporating any part of the Software into
any other website without permission. HS reserves
the right to suspend or terminate Authorized Users
or customers who do not appropriately use the
Service. In the event that Customer becomes aware
of an inappropriate use of the Service, Customer is
obligated to notify HS of the problem.
2.4 Maintenance.
HS shall use commercially reasonable best efforts to
provide the Service at all times, except for any
unavailability caused by circumstances beyond HS’s
control, including but not limited to those listed in
Section 10.1 of this Agreement. The Service is
designed to be active 24 hours per day, 365 days
per year.
2.5 Incident Reporting and Obligations.
Customer shall promptly report all errors, bugs, and
other incidents to HS, and provide as much
information about the issue as possible. Incident
reports should be submitted to HS at
support@hiplink.com.
2.6 Service Level Response Goals. HS shall
make commercially reasonable efforts to promptly
resolve all support issues. Support issues will be
resolved during the regular Business Days of HS.
Customer shall provide HS with all information,
documentation, technical assistance and access as
HS may require in order to fix any errors, bugs or
other incidents reported hereunder.
Article 3: PAYMENTS
3.1 Service Fees. As consideration for the
Service, Customer shall pay the fees set forth in
Schedule A. Basic Service fees are invoiced
annually, according to the number of subscriptions
and minimum minute blocks purchased. If usage
goes above the minimum blocks already paid for,
overage usage shall be invoiced monthly. Schedule
A, which is attached hereto and incorporated by
reference, sets forth the requirements of HS for this
Agreement. All payments are due thirty (30) days
following the date of invoice. Notwithstanding
anything to the contrary set forth in this Agreement,
the pricing shall be automatically increased by five
percent (5%) for the first Renewal Term following the
Initial Term, and for each successive Renewal term
thereafter.
3.2 Late Payments. On all amounts
outstanding and payable to HS, interest shall accrue
from the date such amounts are due and payable at
the rate of one and one-half percent (1 ½%) per
month.
3.3 Taxes. Customer’s pricing and fees do not
include for the Service does not include any local,
state, federal or foreign taxes, levies or duties of any
nature (the “Taxes”). Customer is responsible for all
Taxes, excluding only taxes based on HS’s income.
Article 4: TERM; TERMINATION
4.1 Term. This Agreement shall commence as
of the Effective Date and expire one year following
the Effective Date, unless earlier terminated in
accordance with the terms provided herein (“Initial
Term”). This Agreement will be automatically
renewed for successive periods of one year each
unless terminated upon written notice provided at
least 60 days prior to the expiration of the then
current Term (“Renewal Term(s)”).
4.2 Termination. This Agreement may be
terminated for cause by either Party upon the other
Party’s material breach and failure to remedy such
breach within 30 days of written notice of such
breach.
4.3 Termination, Suspension by HS. In the
event Customer fails to pay any fees or charges
within thirty (30) days of the due date, HS may
terminate or suspend this Agreement and/or the
Service, at its sole discretion. Termination for
nonpayment shall not relieve the Customer of its
responsibilities under this Agreement, including but
not limited to, its obligation to pay the fees accruing
under or with respect to this Agreement for periods
prior or following termination. In furtherance of, and
not in limitation of, the foregoing, HS may, at its
July 18, 2023 J - 46
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
4
option, suspend the Service or terminate this
Agreement, effective upon notice, should
Customer’s or a User’s use of the Service (i) violate
any term of this Agreement, or (ii) in the event
Customer fails to pay any fees or charges when due.
In the event of a suspension of the Service,
Customer’s account shall not be reactivated until
such time as Customer shall be in compliance with
this Agreement, including but not limited to, having
paid all past due amounts, plus Customer shall have
paid a reconnection fee of one thousand dollars
($1,000).
4.4 Effect of Expiration or Termination. Upon
expiration or termination, Customer shall be
responsible for paying HS all outstanding fees
incurred during the Term of this Agreement, which
fees shall be received by HS in full on or before the
expiration or termination date of this Agreement.
Article 5: CONFIDENTIAL INFORMATION
“Confidential Information” shall mean and include
the Software, the Documentation and any and all
confidential business, technical or data processing
information, trade secret or other proprietary
information acquired by either Customer or HS in the
course of carrying out this Agreement, whether or not
reduced to writing, and whether or not in human
readable or machine-readable form. The receiving
party will treat and hold the Confidential Information
in strict confidence. Each party shall disclose
Confidential Information only to those employees and
consultants with a need to know and then only to the
extent that such disclosure is necessary to
accomplishing the purposes needed.
Article 6: LIMITED WARRANTY; DISCLAIMER
6.1 Limited Warranty. HS warrants that the
Service shall perform in all material respects in
accordance to the specifications set forth in the
Documentation.
6.2 Customer’s Remedies. In the event of a
breach of the foregoing warranty, the sole obligation
of HS, and Customer’s sole and exclusive remedy,
for such breach shall be that HS shall make all
commercially reasonable efforts to correct the non-
conforming Service at the expense of HS.
6.3 Disclaimer of Other Warranties. HS does
not warrant that operation of the Service will be
uninterrupted, error free, free of technical problems,
or that it will meet all of Customer’s needs.
Customer expressly acknowledges and agrees that
the use of the Service is at Customer's sole risk and
that HS cannot guarantee the absolute security of
the host server. HS, however, will use reasonable
care to provide uninterrupted, bug-free, error-free,
accurate, and complete Service, and to ensure the
security of the host server. THE FOREGOING
WARRANTY IS IN LIEU OF ALL OTHER
WARRANTIES, AND HS EXPRESSLY DISCLAIMS
ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING ANY IMPLIED
WARRANTIES OF MERCANTABILITY, FITNESS
FOR A PARTICULAR PURPOSE,
NONINFRINGEMENT OF THIRD-PARTY RIGHTS,
AND ANY WARRANTIES ARISING FROM
COURSE OF PERFORMANCE, COURSE OF
DEALING, OR USAGE OF TRADE.
Article 7: LIMITATION OF LIABILITY
The total cumulative liability of HS under this
Agreement to Customer from all causes of action
and under all theories of liability will be limited to and
will not exceed the total amount of fees paid to HS in
the twelve (12) months immediately preceding any
claim giving rise to the liability. This limitation shall
apply notwithstanding the failure of the essential
purpose of any remedy hereunder.
Article 8: CONSEQUENTIAL DAMAGES WAIVER
EXCEPT FOR A BREACH OF ARTICLE 2 OR
ARTICLE 5 BY CUSTOMER, IN NO EVENT SHALL
EITHER PARTY BE LIABLE FOR ANY
INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR
SPECIAL DAMAGES, LOST PROFITS, OR LOST
DATA, OR ANY OTHER INDIRECT DAMAGES,
EVEN IF SUCH PARTY HAS BEEN ADVISED AS
TO THE POSSIBILITY OF SUCH DAMAGES.
Article 9: PROFESSIONAL SERVICES
HS may provide professional services to Customer
from time to time. Such professional services shall,
unless expressly stated otherwise, be provided in
accordance with, and subject to, the provisions
hereof, and any additional terms related thereto
which shall be set forth in a Statement of Work
(“SOW”). Customer shall provide HS with all
information, documentation, technical assistance
and access as HS may require in order to provide
the professional services hereunder.
July 18, 2023 J - 47
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
5
Article 10: INDEMNIFICATION
10.1 By Customer. Customer shall indemnify,
defend, and hold harmless HS against any loss or
damage (including reasonable attorneys’ fees)
incurred in connection with any claims, su its, or
proceedings (“Claims”) arising as a result of a
breach of this Agreement.
10.2 By HS. HS shall indemnify, defend, and
hold Customer harmless from and against any third-
party claim that the Service or Software infringes an
existing United States copyright, provided that
Customer promptly notifies HS in writing of any such
claim and allows HS to control, and fully cooperates
with HS in, the defense of any such claim and all
related settlement negotiations. HS shall pay any
damages finally awarded in such legal action as a
result of such third-party claim. HS shall have no
liability to the extent that any claim is based upon: (a)
any unauthorized use, reproduction or distribution of
the Service or Software, (b) any use of the Service or
Software in combination with other products, software
or equipment not supplied by HS, or (c) any
modification of the Service or Software by any person
other than HS. In the event an injunction is sought
or obtained against Customer’s use of the Services
as a result of any such infringement claim, HS may
at its sole option and expense, (a) procure for
Customer the right to continue using the Service or
(b) replace or modify the affected Services so that
they do not infringe, or (c) refund a pro rata portion
of the Service fee to the Customer. THE
FOREGOING CONSTITUTES THE ENTIRE
LIABILITY OF HS, AND CUSTOMER’S SOLE AND
EXCLUSIVE REMEDY WITH RESPECT TO ANY
CLAIMS OF INFRINGEMENT OF THIRD-PARTY
RIGHTS.
Article 11: GENERAL
11.1 Force Majeure. Except with respect to the
Customer’s obligation to make timely payments,
neither party shall be held responsible for any delay
or failure in performance to the extent that such
delay or failure is caused by fires, strikes,
embargoes, explosion, earthquakes, floods, wars,
water, the elements, labor disputes, government
requirements, civil or military authorities, acts of God
or by the public enemy, inability to secure raw
materials or transportation facilities, acts or
omissions of carriers or suppliers, including without
limitation, internet service providers or hosting
facilities, or other causes beyond its reasonable
control.
11.2 Complete Agreement. This Agreement,
any exhibits and schedules attached to it, and any
other terms and conditions incorporated by
reference herein, contain the entire understanding of
the parties with respect to the subject matter hereof,
and supersede any and all related prior
understandings and agreements, oral or written.
This Agreement cannot be modified or amended
except in a writing signed by both parties.
11.3 Severability. If any provision of this
Agreement is declared or found to be illegal,
unenforceable or void, then each provision not so
affected will remain in full force and effect.
11.4 Assignment. Customer may not assign
this Agreement by operation of law or otherwise
without the prior written consent of HS. HS may
assign any of its rights and obligations under this
Agreement. This Agreement will bind each party
and its successors and assigns.
11.5 Governing Law; Disputes. This
Agreement and the rights and obligations of the
parties hereunder shall not be governed by the
United Nations Convention on Contracts for the
International Sale of Goods, the application of which
is expressly excluded by the parties hereto. The
laws of the State of California, regardless of the
choice of law rules of such state or any other
jurisdiction, will govern this Agreement. All disputes
arising out of this Agreement shall be subject to the
exclusive jurisdiction of either the state or federal
courts located in San Jose, California, and the
parties agree and submit to the personal and
exclusive jurisdiction and venue of these courts.
11.6 No Waiver. No course of dealing, course of
performance, or failure of either party strictly to
enforce any term, right or condition of this
Agreement shall be construed as a waiver of any
other term, right or condition. No waiver or breach of
any provision of this Agreement shall be construed
to be a waiver of any subsequent breach of the
same of any provision.
11.7 Relationship of the Parties. HS and
Customer are independent contractors.
11.8 Modifications and Additions. No
modifications or additions to the terms and
conditions of this Agreement shall be binding unless
in writing and signed by both parties.
July 18, 2023 J - 48
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
6
11.9 Marketing. Customer agrees, if requested
by HS, to participate in a joint press release with HS
within thirty (30) days of the Effective Date that
references Customer as a HS customer and will
provide a quote from a senior management member
of Customer as part of this press release. Final
content of this press release will be approved by
Customer, such approval not to be unreasonably
withheld, conditioned or delayed. While in good
standing as a HS customer, Customer agrees to
allow HS to reference Customer as a customer using
HS technology on HS’s website and in print copy or
marketing collateral. Customer will provide HS with
an approved company logo from Customer that HS
may publish on HS website and/or marketing
collateral to communicate such relationship. This
logo will be linked to HS’s website(s). Customer
also agrees to allow HS to reference Customer in
media-related interviews.
11.10 Notices. All notices provided in connection
with this Agreement will be in writing and will be
delivered by (i) certified or registered mail, postage
prepaid and return receipt requested or (ii) courier
and will be deemed effective upon receipt at the
address listed for formal notices on the signature
page.
11.11 Survival Clauses. The following terms and
conditions will survive any expiration or termination
of this Agreement: 1 and 3-10.
11.12 Third Party Beneficiaries. The parties
agree that there shall be no third-party beneficiaries
to this Agreement.
11.13 Fax Signatures. The parties hereby agree
that signatures transmitted and received via
facsimile or other electronic means shall be treated
for all purposes of this Agreement as original
signatures and shall be deemed valid, binding and
enforceable by and against both parties.
11.14 Counterparts. This Agreement may be
executed in counterparts, each of which shall be
deemed an original, but both of which together shall
constitute one and the same instrument.
July 18, 2023 J - 49
This document contains information that is confidential and proprietary to HipLink Software. It may not be copied, published or
used, in whole or in part, for any purposes other than as expressly authorized by HS.
7
Schedule A
Fee schedule
July 18, 2023 J - 50
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Subject: Bilateral Transfer of Energy Conservation Funds
Background / Analysis: In September 2009, the City entered into the Energy Conservation
Agreement (ECA) with Bonneville Power Administration (BPA). The Agreement provides funding for
energy efficiency programs through the wholesale rates BPA charges all utilities. BPA provides the City
with an ECA budget in alignment with BPA/City Power Purchase Rate Periods.
An analysis shows an anticipated $400,000 in unused BPA ECA budget for the 2022-2023 rate period.
Under the terms of the ECA there are two options for the unused budget; 1) the City can submit a budget
revision request to the BPA, and surrender access to the funds, or 2) enter into a bilateral transfer with
another BPA public utility customer.
Under the bilateral transfer, the City will transfer unused funds for FY2023 to an identified public utility,
and the partner agency will agree to transfer 25% of the amount back to Port Angeles for use during the
FY 2024-2025 budget period. This allows the City to retain 25% of ECA funds rather than lose 100%.
The 2022-2023 ECA has been a challenging period with many, if not most, public utilities unable to
spend their funds. While the cause of utility customers not accessing energy efficiency funds is not
known, one theory is that inflation and recession fears have customers cutting back on home capital
improvements. Many utilities are trying to transfer their unused funds to other utilities while accepting no
return of budgeted monies. Port Angeles is fortunate to identify another public municipal partner
interested in a bilateral return of conservation budget.
Summary: The City estimates there will be approximately $400,000 in unused Bonneville Power
Administration (BPA) funds in the energy conservation budget at the end of the 2023 rate period. In order
to protect a portion of the BPA budget for future use, staff recommends entering into a mutual bilateral
transfer with Eugene Water and Electric Board (EWEB) for $400,000 and for EWEB to return $100,000
in the 2024 rate period. Conservation funds not used in the current rate period are subject to claw-back
provisions and would be lost to the city. The bi-lateral transfer allows the City to retain 25% of excess
budget rather than lose 100% of excess budget funding. The excess of energy budget is rare, and it is
expected that this has occurred due to customers cutting back on capital improvements to their homes as a
result of inflation and recession fears.
Funding: The bi-lateral transfer is a budget transfer; no cash is moved. The mutual bilateral transfer
allows the City to effectively move $400,000 of unused funds in 2023 and receive a return of $100,000 to
the next rate period’s budget (2024-2025).
Recommendation: Authorize the City Manager to negotiate and execute a bilateral transfer agreement
with Eugene Water and Electric Board in an amount of $400,000 with a return amount to the city of
$100,000 by EWEB of in the next rate period which begins on October 1, 2023, and to make minor
modifications to the agreement as needed.
July 18, 2023 J - 51
The City Council previously approved a similar bilateral agreement in 2013 where Clallam PUD received
$100,000 excess budgeted funds and returned $90,000 the next rate period. The City Council also
approved bilateral transfers in 2015, 2017, 2019, and 2021.
With the assistance of the BPA, staff identified and are in discussions with the Eugene Water and Electric
Board as the partner agency for the mutual bilateral transfer. An agreement is anticipated in the near
future for review by the City’s Attorney.
The 2021 bilateral transfer is attached as reference.
Funding Overview: The bi-lateral transfer is a budget transfer; no cash is moved. The mutual bilateral
transfer allows the City to effectively move $400,000 of unused budgeted funds in 2023 and receive a
return of $100,000 to the next rate period’s budget (2024-2025).
July 18, 2023 J - 52
Date: July 18, 2023
To: City Council
From: Mike Healy, Director of Public Works & Utilities
Derrell Sharp, Fire Chief
Subject: Vehicle Purchase – Replacement of Fire Department Medic Unit #7201
Background / Analysis: The Fire Department Medic Unit #7201 is 16 years old with over 13,200
hours of use. This unit is one of three ambulance medic units the Fire Department relies on to provide
transportation of patients to definitive care. It is necessary to replace this vehicle to ensure continued
service delivery, as it has reached the end of its useful service life.
This unit will be replaced by a 2024 Ford F450 4x4 chassis with a 6.7 liter diesel engine. As part of Braun
NWs Refurbishment Program the module will receive a complete overhaul which includes:
•Removal from old unit
•Strip all interior parts
•Sand blast and repaint entire unit inside and outside
•All new decals
•All new wiring, switches, lighting and fuse panel
•New door latches and hardware
•New interior floor and headliner
•New interior bench upholstery
•Installation on new chassis
The request to move up the replacement process of Vehicle 7201 from 2024 to 2023 are twofold:
1. The current unit has suffered several out of service failures in the past couple of months and most
recently has been placed out of service for the past two weeks. Additionally, though rare we have
had multiple incidences over the past two years where two of the department’s three transport
Summary: Fire Department vehicle #7201, a 2006 Ford E450 Medic Unit, is recommended for
replacement in 2024, as it has reached the end of its useful service life. This vehicle is one of three
transport units in the Fire Department. The 2024 budget includes funds to procure a new chassis and
refurbish the patient module unit. Through the City’s membership with the HGAC Cooperative,
participating vendor Braun NW of Chehalis, WA was chosen from the cooperative venders list, Contract
No. AM 10-20.
Funding: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410) through the
approved 2024-2029 Equipment Services Capital Facilities Plan.
Recommendation: Approve the purchase and outfitting of a new Fire Department Medic Transport
Unit and authorize the City Manager to sign a contract for the purchase and outfitting in an amount not to
exceed $230,000.00, and make minor modifications as necessary, and authorize the City Manager to
surplus the #7201 chassis once the new unit is placed into service.
July 18, 2023 J - 53
capable units have been out of service for repairs at the same time. Fortunately, because of strong
relationships with neighboring EMS agencies we have been able to acquire loaner units for a
short duration of a few days. These partnering agencies do not have the ability to provide for a
long-term loan. Vehicle 7201 is currently scheduled for diagnosis of the current issue at the local
Ford Dealership on Monday July 17th. Depending on the outcome of that appointment,
permanent removal from service may be required.
2. The window of opportunity to order a new chassis is extremely small. Braun anticipates the order
bank to open on Monday July 24th (date supplied by Ford). A reduction in production from all
manufacturers has led to incidents of significant backlog on pending orders and limited quantities
of chassis available for new orders. The order bank may only be open for a week, before closing
without advanced notice. To ensure the City has access to a 2024 chassis requires a submission of
an order to Braun prior to the order bank opening.
If we miss this window of opportunity, the next opportunity to place an order with Braun for a new
chassis will be August of 2024 and ultimately push delivery of the refurbished unit to Spring of 2025.
With current lead times on the Ford F450 chassis, orders placed during this upcoming ordering
window, Braun NW will not receive the chassis until early 2024. If successful in placing an order
before July 24th and being awarded a chassis the City would not be responsible for payment until the
actual budget year of 2024.
Staff has reviewed and found that no electric truck vehicle with the capabilities of meeting that of a
Ford F450 4X4 mission needs is available or has been tested successfully at this time. This
determination is consistent with the Vehicle Replacement Program presentation given to City Council
earlier this year.
Funding Overview: This vehicle replacement is identified in the 2024 budget (501-7630-594-6410)
through the approved 2024-2029 Equipment Services Capital Facilities Plan for the purchase and
refurbishment of a new Fire Department Medic Unit, including applicable tax and accessories. Pricing
from the HGAC Cooperative contract is summarized below:
New Vehicle Type Vehicle Budget HGAC Bid Accessories Replacing Vehicle
2024 Ford F450 4x4
Medic Unit
$230,000.00 $210,000.00 $20,000.00 #7201, 2006 Ford E450 Medic
Unit
Total Cost $230,000.00
July 18, 2023 J - 54
Date: July 18, 2023
To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember
McCaughan, Councilmember Miller, Councilmember Schromen-Wawrin,
Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - June
APRIL 2023 MAY 2023 JUNE 2023
AMOUNT
CHANGE
% CHANGE
MAY - JUNE
Number of Customers Past Due 1,590 1,609 1,475 (134) -8.33%
Number of Disconnections for Non-payment - 7.00 - (7.00) -100.00%
60 days past due amount 226,901.39 205,100.98 197,072.48 (8,028.50) -3.91%
90 days past due amount 136,452.20 136,950.11 128,703.07 (8,247.04) -6.02%
120 days past due amount 1,164,030.62 1,200,934.07 945,739.43 (255,194.64) -21.25%
Total amount past due 1,527,384.21 1,542,985.16 1,271,514.98 (271,470.18) -17.59%
Total Additional Payment Plan Agreements 64 67 29 (38) -56.72%
On June 15, 2023 the City extended the Utility Arrearage Program grant agreement with the Department
of Commerce through June 30, 2023 w ith a remaining amount of spending in the amount of $818,912 as
carried from 2022. City Staff personally contacted approximately 350 residential customers to inform
them of this opportunity. $406,775.44 was distributed from this funding to 300 customers in less than
two weeks. City Staff will continue to advocate for arrearage funding for City residents and assist
customers who remain financially impacted from the COVID-19 pandemic.
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
MAY - JUNE 2023
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
MAY -JUNE 2023
PAST DUE AMOUNTS
APRIL 2023 MAY 2023 JUNE 2023 % CHANGE MAY - JUNEJuly 18, 2023 L - 1
Date: July 18, 2023
To: Mayor Dexter, Deputy Mayor Meyer, Councilmember Carr, Councilmember Miller,
Councilmember McCaughan, Councilmember Schromen-Wawrin, Councilmember
Suggs
Cc: City Manager West, Assistant City Manager Goings, Attorney Bloor, Chief Smith, Chief
Sharp, Director Healy, Director Delikat
From: Sarina Carrizosa, Finance Director
Subject: 2022 Year-End Financial Report
This report provides an overview of the year-to-date financial information for 2022, along with
comparatives to previous years’ data. High level information will be included in this report, with specific
financial reports provided as a supplemental attachment for your reference when reviewing this report.
Additionally, specific information on spending and revenue information can also be found on the Open
Budget portal of the City’s website here: http://openbudget.cityofpa.us/#!/year/default, or by clicking on
the “Open Data and Public Records” icon on the City’s website and following the link for “Open Budget.”
For easy reference the “Budget at a
Glance” chart demonstrates the percent
change for each major fund at year-end
compared to the amended 2022 Budget.
Revenue changes highlighted in green
indicate the year-end surpassed, budget
expectations. Expenditure items in
green were at or below budget at the end
of 2021. Items highlighted in red
exceeded budgeted expenses or did not
meet revenue expectations. When
reviewing year-end amounts attention
to overall revenues less expenditures is
the best way to determine fund stability.
For example, if revenues are greater
than, or equal to expenditures the fund
balance will increase, or remain the
same. However, if expenditures exceed
revenues the fund balance will be
impacted negatively.
Citywide Funds:
The 2022 fiscal year saw the promise of returning to building the foundation of the City’s budget to include
new services that have positive outcomes to our community. Though many areas of the budget returned to
pre-pandemic levels the impacts of the pandemic to the Port Angeles community were also prevalent in the
budgetary decisions of the City; including multiple grants that offered rent, mortgage and utility relief as
well as Council decision to waive interest on utility accounts through December 2023. Staff carefully
3.52% 11.27%
LODGING TAX FUND -54.65% 11.58%
STREET FUND -1.01% 5.37%
REET I & II COMBINED -28.88% 0.00%
PENCOM FUND 33.13% 36.49%
PORT ANGELES HOUSING FUND 11.58% 69.82%
3.21% 0.01%
ELECTRIC UTILITY FUND 8.86% 9.26%
WATER UTILITY FUND 22.91% 12.44%
WASTEWATER UTILITY FUND 6.10% 6.87%
SOLID WASTE UTILITY FUND 2.45% -12.41%
STORMWATER UTILITY FUND 10.02% 4.00%
MEDIC 1 UTILITY FUND -1.01% 9.06%
HARBOR CLEAN-UP FUND 91.94% 89.86%
CONSERVATION FUND 35.26% 14.55%
EQUIPMENT SERVICES 18.31% 35.52%
INFORMATION TECHNOLOGY 7.96% 52.53%
11.49% 10.73%
GOVERNMENTAL CAPITAL FUNDS 80.00% 73.23%
TRANSPORTATION BENEFIT DISTRICT 70.13% 80.43%
UTILITY CAPITAL PROJECTS 9.93% 44.65%
TOTAL CITYWIDE ALL FUNDS 10.44% 17.72%
% CHANGE 2022 ACTUAL TO BUDGET
BUDGET AT A GLANCE
REVENUE EXPENSES
GENERAL FUND
DEBT SERVICE FUNDS - COMBINED
SELF-INSURANCE
July 18, 2023 L - 2
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 2
considered the needs of the community when spending and making changes to the budget and ultimately
worked to create an outcome of stability by maintaining lean and consistent expenses at year -end. These
impacts can be seen directly in the year-end report, and it is through these hard efforts of City Council and
Staff that the 2022 Budget completed the year in firm financial footing. It is especially remarkable to see
this balanced approach when considering the challenges of the past year.
Unfavorable market conditions were significant in the 2022 year causing the City to book a loss of $7.3
million dollars collectively to investment interest earned across funds Citywide. It is important to note that
while conditions were not favorable to investing, this loss was the result of Governmental Accounting
Standards Board (GASB) 31 which states the City must calculate the gain or loss of investment earnings at
present market conditions. As a result, the City accrued the loss of investment interest at year-end in almost
every fund, however, it is expected that as market conditions change for the better the loss will be corrected
in future years. Though this was impactful to revenue collection in every fund and caused many funds to
fall short of budget expectations there were many areas to celebrate in the budget. This was particularly
true in the Lodging Tax fund that once again saw the highest level of collection of any year on record. Sales
tax, including affordable housing and TBD, and REET also had significant revenue collection beyond
budget expectations. Residential and commercial usage and consumption also saw typical and steady
patterns for collection. The careful planning that went into the 2022 Budget process considered conservative
revenue projections and stringent expenditure budgets while continuing to meet the needs of the Port
Angeles community allowed operating funds to remain balanced without depleting City reserves. A major
revenue chart is included at the bottom of this section for easy comparison of budget to actual amounts for
these revenue sources. Expenditures Citywide saw similar patterns of savings in personnel and benefit costs
coupled with overtime exceeding budget due vacancies, as well as less spending in travel and training and
repairs and maintenance. Project spending was most significantly impacted in the 2022 Budget with $19.8
million in projects carrying into the 2023 year. Funds that were primarily capital in nature saw many
projects carry into 2023, with corresponding grant revenue reimbursement delayed as a result.
Though the City’s budget has remained fiscally sound inflation and present economic conditions are threats
that must be factored into any long-term decision-making process. As the City moves forward with
exploring options to not only grow services but maintain the budget sustainability that has been built in the
last several years it is imperative that conservative consideration of the policies and commitment that
Council and Staff worked so hard to build over the last decade are weighed with changes to the City’s
budget during this time of uncertainty.
General Fund: $4,932,300 $3,423,100 $4,485,000 $356,600 $354,000 $186,000 $814,200 $353,200 $1,105,600 $613,600 $363,400 $28,544,900 $6,582,800 $6,973,300 $4,739,800 $8,042,400 $2,673,000 $2,145,200 $11,946,900 $1,067,900 $4,833,542 $4,768,593 $4,197,344 $455,469 $224,986 $209,904 $1,119,825 $562,984 $1,506,790 $790,821 $348,534 $27,908,883 $6,623,312 $7,190,932 $4,822,790 $8,063,274 $2,633,808 $2,127,628 $2,806,730 $(7,264,633)2022 MAJOR REVENUE -BUDGET VS. ACTUAL
2022 Budget
2022 Actual - EstimateJuly 18, 2023 L - 3
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 3
Revenues – General Fund revenues fell short of projections in all major categories except for taxes.
Resulting in an overall decrease as compared to the budget by 7.4% at the end of the year. The
revenue shortfall in the General Fund was attributed to unfavorable market conditions in 2022
causing a $702,126 loss in revenue in this fund. This trend is expected to continue into 2023.
However, expenditures at year-end did not exceed revenues and planned use of reserves despite the
lower-than-expected revenue collection, allowing this fund to remain stable in 2022 and maintain
the 25% fund balance requirement. Each major revenue source in the General Fund is discussed
further below.
Property taxes – Property tax collections were slightly below expectations for the year.
The City received $98,758 less tax in this area than expected due to delayed collection of
revenue. Property tax collection in 2023 is expected to meet budget expectations.
Sales Taxes – City sales taxes for a 12-month basis are well over revenue expectations at
year-end. Regular City sales taxes are 39.3%, or $1,345,493, over budget for the year. An
increase of 4.8% from the 12-month period prior. Increases to tax revenue were mainly in
the construction category indicating citywide projects are increasing and back on track after
the pandemic. Online spending has continued to see high collection since the start of the
pandemic as well as since the favorable ruling from South Dakota vs. Wayfair that allowed
sales tax collection on online sales. Sales tax collection is one of the strongest indicators
of economic base and as indicated by the 2022 collection the Port Angeles economy has
remained firm throughout the last three years despite the economic hardship faced by many
in our community and across the state and the nation. Sales tax trend changes by category
in 2022 as compared to 2021 are indicated below:
▪ Retail Trade decreased 7.4%
▪ Construction increased 18.7%
▪ Accommodation and Food Services decreased 3.5%
▪ Wholesale Trade increased 10.0%
▪ Manufacturing decreased 64.5%
▪ Other services increased 14.2%
▪ Information decreased 1.7%
Utility Taxes –
▪ Utility taxes collected in the water, wastewater, solid waste and stormwater utilities
all finished the year below budget expectations, a total of $402,585, or 13.6%
collectively. This was related to the GASB standard that was applied to the City’s
investment earnings in 2022. Utility tax is calculated on the total revenue earned
in each utility and the resulting negative adjustment to investment interest earnings
in each utility required the reduction in utility tax collection at the end of the fiscal
year.
▪ The collection of electric utility tax ended the year above budget projections,
$114,929 (7.6%) as a result of higher than anticipated industrial usage.
Telephone Tax –This tax has seen unsteady changes in the last several years due to the
effects of households switching from landlines to cell phones, making the tax collection
highly unpredictable. Collection in 2022 saw a decrease as compared to the budget. This
revenue fell short of budget expectations by $75,099. However, this was 7.9% higher than
collection in 2021. Since 2012 this revenue source has declined 44.1% ($204,800).
Charges for Goods and Services – In the General Fund allocations make up the majority
of charges for goods and services. Lower staffing levels from vacancies as well as
decreased spending resulted in $335,477.66, or 6.9%, less being allocated to utilities at the
end of the year than was projected in the budget.
Building Permits and Fees – In 2022, revenue collection from permits did not meet budget
expectations with 57.1% of the budget collected at year end. This was the result of several
July 18, 2023 L - 4
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 4
large projects that were expected to generate permits in 2022 that were delayed into the
2023 year.
Parks and Recreation Fees and Rental Income – Revenue collection for event fees and
facility rentals in the Parks and Recreation department in 2022 returned to historical levels
and exceeded expectations by 51.1%. This is expected to continue through the 2023 year
and indicates the budget will also be able to increase after three years of reduced
expectations due to the pandemic.
Expenditures
▪ Total expenditures for the General Fund were $1,876,490, or 7.5%, below budget. This
was due primarily to continued staffing vacancies in multiple departments as well as
decreases in expected spending associated with the ARPA funding and grant funding for
the Utility Arrearage program.
▪ The General Fund revenues less expenditures ended the year with an estimated net decrease
in fund balance of $937,523 as a result of planned spending of excess fund balance on one-
time projects. This brought the fund balance to an estimated 29.1% at year end. In addition,
the 2023 Budget plans for the additional use of excess reserves for one -time projects and
to balance the budget. The amended 2023 Budget includes a 24.9% fund balance in the
General Fund and as a result any further planned spending should be carefully considered
until more about the long-term effects of the current economic environment are known.
The chart below shows the change in expenditures comparing the 2022 Budget to actual amounts for each
department in the General Fund.
$71,500 $928,300 $3,157,300 $1,506,400 $1,216,300 $6,598,400 $2,318,200 $2,293,600 $3,697,400 $3,082,200 $57,490 $880,034 $3,154,292 $1,540,513 $839,887 $6,921,315 $2,364,753 $2,179,941 $3,616,815 $1,439,115 GENERAL FUND EXPENDITURES BY DEPARTMENT
BUDGET VS. ACTUAL
2022 Budget 2022 Actual
July 18, 2023 L - 5
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 5
Special Revenue Funds:
Lodging Tax Fund #101 – The LTAX fund finished the year with another historical year,
exceeding the budget by 64.2% or $448,208 with total tax collection of $1,146,408. This is the
highest collection year on record for this revenue source. Expenditures were slightly lower than
estimates due to projects that were carried into 2023 resulting in transfers that did not occur by year
end.
Street Fund #102 - Revenues in the Street fund came in $16,249 higher than anticipated in this
budget due to unexpected interdepartmental charges to other funds for services performed by the
Street Department. However, motor vehicle fuel tax, a significant revenue source in this fund, fell
4.1% below the budget. This has occurred for several years and is concerning because the General
Fund subsidizes the street fund to maintain a 25% fund balance. Expenses ended the year $98,487
under budget due to savings in maintenance supplies, professional services and repairs and
maintenance. Though expenses were higher than revenue at year-end the Street fund will maintain
stability with a 25% fund balance in the 2023 year.
Real Estate Excise Tax #1 & #2 (REET#1 & REET#2) – Revenues in both REET funds
combined completed the year $177,221 over budget. This is the eighth year this collection has
remained higher than the budget. Expenditures consist of transfers approved for debt and capital
and as a result are fully expended for the year.
PenCom #107 – Revenue in the PenCom fund at year-end was below budget projections due to
anticipated capital funding for the Joint Public Safety Building in the amount of $2.5 million that
was not utilized in the 2022 Budget year. However, the county wide sales tax collection for 911
services finished the year 36.3% ($401,190) over budget and 911 phone tax collection ended the
year 20.6% ($123,639) over collected. Expenditures continue to be under budget in 2022 due to
$2.5 million in corresponding spending that did not occur for the Joint Public Safety Building .
Year-end expenses were $2,174,203, or 36.5% under budget at year-end.
Business Improvement Fund #165 – This fund is used to collect revenues for parking and
downtown improvements. The number of businesses downtown and the amount of the recurring
charges varies very little, however, in 2022 this revenue did not meet budget expectations, falling
$2,685 under budget. Expenditures met budget expectations at year end.
Port Angeles Housing Fund #172 – This fund is used to finance housing rehabilitation and
building for low-income residents in the City limits. Additionally, the tax collected, and expenses
associated with affordable housing are also tracked in this fund. While under budget in revenues
and expenditures, these amounts are related to contracts and resulting CDBG grants that will carry
into the 2023 Budget for funding to support our community with COVID related rent, mortgage
and utility assistance. The affordable housing sales tax collection exceeded expectations by 59.4%
with a total collection amount of $562,983.70.
Code Compliance Enforcement Fund #175 – This fund accounts for actions taken by the City
regarding blighted properties. A $50,000 transfer from the General Fund was used as a start-up for
the fund with the General Fund transferring funding each year for personnel costs for Code
Enforcement Officers until other revenue options are established. In 2022, revenue in this fund
included proceeds from the sale of blighted property in the amount of $27,623. Expenses in 2022,
were the result of filings and documentation for the sale of blighted property and costs for two Code
Enforcement Officers. This funded ended the year on track with the budget.
July 18, 2023 L - 6
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Debt Service Funds:
LTGO Bond Fund #216 – This bond provided capital for the Landfill Bluff Stabilization Project.
While considered a governmental debt, the debt service is paid with a transfer from the Solid Waste
Fund. As a result, this fund ended the year on budget for expenditures with revenues falling below
expectations due to investment interest collections coming in below budget.
LTGO Bond Fund #217 – This refunding bond provided funding to extend service into the
Western Urban Growth Area (WUGA). Approximately 82% of the total debt service is paid by
Electric, Water, and Wastewater utilities. With the remaining 18% coming from the General Fund.
As revenues consist of transfers in and expenditures only consist of principal and interest payments
the year ended on target.
General Government Capital Projects Funds:
Capital Improvement Fund #310 – Due to changing priorities capital projects do not follow a
spending pattern from year to year. This trend has been particularly evident since the start of the
pandemic and made it necessary for the City to re-evaluate priorities to complete projects.
Additionally, inflation has pushed the boundaries of affordability in the City’s budget to allow
project completion. Staffing capacity to complete projects is also a critical factor regarding
completion of projects in this fund. Projects have been delayed resulting in a backlog that has
carried through multiple budget years. Though many steps have been taken to address the capacity
issues relative to capital projects there still remains much analysis to determine full needs to resolve
this matter. In this fund revenues fell short by 80.0% due to unreceived grant and transfer funding
that was expected in the budget for the Joint Public Safety Building in a total amount of $5.0
million. Spending was also below budget due to unfinished capital projects that will carry into
2023. Funding for each project approved in the 2022 Budget will be held in reserves and carried
into 2023 for use on these unfinished projects.
Transportation Benefit District #312 – Tax collection in the Transportation Benefit District
(TBD) was 70.1% under collected in 2022 largely due to grant revenue that has not yet been
received for the Race Street project. This grant will carry into 2023 for project completion.
However, the TBD tax collected exceeded budget expectations by 37.5% ($305,625). Spending in
this fund was below budget by $5,642,990 or 80.4% due to projects that were delayed due to
backlog that was initially caused by the pandemic. The funding for these unfinished projects
remains in this fund for completion and will be included in the second budget amendment to the
2023 Budget to align the budget with the changes to the Capital Facilities Plan. Additionally, this
fund faces the same challenges of inflation and staffing capacity for project completion as the
Governmental Capital fund
Parks Capital Fund #316 – Revenues in this fund fell short of budget expectations due to
investment earnings loss as seen in other funds, however, facility rental fees collected exceeded the
budget by 229.7%. No expenditures were planned in this fund in 2022.
Utilities and Enterprise Funds:
Electric Fund #401 – Revenues in the Electric fund ended the year 8.9% under budget as a result
of unfavorable market conditions in 2022 that caused a loss on investment interest earned. The total
reduction in investment earnings in this fund was $1.8 million in 2022. However, revenue collection
continued to follow the new trend seen in the last few years in this utility fund with residential
July 18, 2023 L - 7
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 7
consumption exceeding budget expectations by 5.7% at the end of the year. Commercial collection
combined fell slightly below budget projections, however, this reduction was offset by the increase
in residential collection. Additionally, industrial transmission collection did not meet the amended
budget expectations but was consistent with the prior year’s collection. Expenditures were 9.3%
under budget due to continued personnel vacancies in 2022 as well as less power purchased from
BPA than planned in the budget resulting in about $1.6 million in savings in this fund.
Water Fund #402 – Revenues finished the year in the water fund under budget (22.9%) as a result
of investment earnings falling below budget expectations due to unfavorable market conditions. A
reduction of $1,582,368 to the water utility revenue in 2022. All other revenue came in on target
as compared to budgetary calculations. Expenditures were 12.4% below budget as a result of
savings from taxes paid to the General Fund caused by the loss in investment earnings as well as
professional services and repairs and maintenance savings in the industrial water division.
Wastewater Fund #403 – Revenues were under budget 6.1% ($436,941) in 2022 due the
significant decrease, $562,409, of investment income as compared to expected budget. Revenue
collection in all other areas met or slightly exceeded expectations. Expenditures were also under
budget by 6.9% ($516,217) due to savings in administrative services charged by the General Fund
for services provided, as well as savings for minor repairs and maintenance, professional services
and taxes paid to the General fund that resulted from unfavorable investment earnings.
Solid Waste Fund #404 – Revenue in the Solid Waste fund ended the year under budget due to
lost investment earnings ($493,048) resulting from unfavorable market conditions despite higher
volumes of waste brought into the Transfer Station as compared to the budget. Revenue in this fund
ended the year $364,303, or 2.5% lower than budget expectations. Expenditures in the Solid Waste
Fund were 12.4% over budget largely due to costs associated with the transition of Transfer Station
services to City operations. This included increased costs for contractual services, fuel, equipment
services until purchased vehicles arrived and the accrual of settlement costs with Waste
Connections as well as savings that occurred in estimated tax payments and in the post-closure
budget.
Additionally, at year-end the Solid Waste operating fund balance dropped to -1.17%, or -$227,935
due to large payments for vehicle purchases and the final payment to the City’s previous provider
of Solid Waste services. Staff was aware the transition of services would require the use of the
operating reserve and also factored the Solid Waste capital fund reserve into to the available cash
balance. Combined the fund balance was 5.3% or $1,034,496. This fund will be carefully analyzed
in 2023 to ensure the fund does not maintain a negative cash balance. Staff is also still considering
if savings in some areas will be realized. If it is determined savings are possible this will be built
into the cost-of-service analysis and the 2024 Budget. If the cash balance does not begin to rebuild
in the next year the possibility of an interfund loan will also be considered.
Stormwater Fund #406 –The City received 10.0% ($278,877) less revenue than budgeted in this
fund primarily due to investment interest earned falling $374,493 below revenue projections.
Expenditures were also under budget by 4.0% ($112,399), due to lower repairs and maintenance
and less utility expenses than anticipated.
Medic 1 Fund #409 – Revenues were slightly above budget by 1.01% ($30,588) at the end of 2022
due to higher ground emergency medical transport (GEMT) funds than expected. Expenditures
finished the year under budget ($314,354) due to staffing vacancies mainly in the community
paramedicine division.
July 18, 2023 L - 8
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 8
Harbor Clean -Up Fund #413 –This fund includes insurance coverage for the majority of costs
associated with the Harbor Remedial Investigation/Feasibility Study. Expenses are paid with
insurance reimbursement following, resulting in timing differences. Revenues and expenditures
were significantly under budget at the end of 2022 indicating both invoices and reimbursements for
this project are behind.
Conservation Fund #421 – Contract payments from Bonneville Power Association for
conservation activities make up nearly 100% of the revenue for this fund. This revenue is tied to
the amount of power purchased. At year-end revenues were 35.3% ($210,688) lower than expected
and expenses were 14.6% under budget due to the corresponding spending for incentives that did
not occur.
Utilities Capital Funds:
All Capital Utility funds –
▪ Revenues in Electric, Water, Wastewater and Stormwater capital funds are the result of a
funding transfers from each of the pertaining utilities. Solid Waste and CSO capital funds
also receive a surcharge to pay for debt service in addition to the transfer from the utilities.
Transfers are made in each budget year regardless of spending to keep rates stable and
predictable. It is not uncommon for revenues to stay in reserves until a project is fully
funded and ready for implementation. Due to the transfer of funds on a yearly basis revenue
in these funds are in line with the budget expectations. The Solid Waste capital budgets
also included expected grant funding in 2022 for the decant facility. This project carried at
the end of the year and as a result the grant was not received for reimbursement in 2022.
▪ The Solid Waste and CSO surcharges continue to see higher collection
then expected which may result in the ability to pay the debt associated
with the surcharges off early. This will be closely monitored and carefully
considered when balancing capital needs.
▪ All projects included in the budget are approved in the Capital Facilities Plan.
▪ All utility capital funds were well under anticipated spending, and as a result unfinished
projects will carry into the 2023 Budget. The effects of the pandemic continue to play a
role in the City’s ability to complete projects as does staffing capacity. Many supplies and
services needed to finish these projects continue to be unavailable or significantly increased
in cost due to inflationary impacts, which resulted in capital projects being unable to move
forward as scheduled.
Internal Service Funds:
Equipment Service Fund #501 – Revenues ended the year slightly below budget due to
unfavorable investment earnings resulting from current market conditions that ended the year
$355,936 below budget. Expenditures finished the year significantly under budget due to capital
vehicle replacements that were carried into 2023 due to delays in manufacturing that have
continued since the start of the pandemic.
Information Technology Fund #502 – Revenues and expenditures were both under budget in
2022. The IT fund charges other departments for the expenditures incurred while operating and
maintaining the City’s IT infrastructure therefore if expenses did not occur the actual charges to
other departments will be adjusted accordingly at year-end. In 2022, savings were realized as
compared to the budget due to carrying several IT capital projects into 2023.
July 18, 2023 L - 9
202 2 Y e a r -E n d F i n a n c i a l R e p o r t P a g e | 9
Self-Insurance Fund #503 – This fund accounts for property/casualty insurance, workers
compensation, and health insurance coverage. Revenues and expenditures were both under budget
at the end of the 2022 budget year. Similar to the IT Fund, this fund only spends amounts collected
by other funds for services and as result the revenues and expenses follow a similar trend. The
savings in 2022 was the result of unspent budget for employee insurance due to staffing vacancies.
Permanent & Trust Funds:
Cemetery Endowment Fund #601 – A portion of the purchase price for gravesites is collected
and placed in this fund for maintenance of the cemetery after it is at capacity. Capacity is not
expected to be reached for many years. Revenues in 2022 primarily consisted of investment interest
earned. Due to unfavorable market conditions in the last year interest collected finished the year
negatively, or $20,911 below the anticipated budget.
Firemen’s Pension Fund #602 – This fund pays for retired pre-LEOFF employee medical and
salary costs based on existing agreements. As of December 31, 2022, the fund had two former
employees and one surviving spouse covered by this plan. In 2022, as in other funds, the investment
earnings in this fund fell significantly below expectations, by $85,894. Spending was also
considerably less than the projected budget due to expected long-term care costs that were included
in the budget but were not needed.
July 18, 2023 L - 10
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 Budget Budget
CITYWIDE REVENUE Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Taxes 16,209,994 16,650,475 18,907,074 16,461,200 18,844,104 (2,382,904)-14.48%
Licenses & Permits 909,553 618,859 609,047 801,200 651,530 149,670 18.68%
Intergovernmental Rev.6,570,103 7,289,855 9,696,764 18,452,100 7,456,902 10,995,198 59.59%
Charges for Goods/Svcs.65,895,164 65,807,840 71,955,606 74,272,400 73,355,711 916,689 1.23%
Fines & Penalties 1,779 1,590 695 2,500 596 1,904 76.16%
Miscellaneous Revenue 10,827,787 10,844,704 5,416,932 9,895,500 (38,793)9,934,293 100.39%
Prop./Trust Other Income 147,451 197,055 108,967 62,800 111,806 (49,006)-78.04%
Non-Revenues 0 0 0 2,000,000 2,000,000 0 0.00%
Other Financing Sources 10,363,876 10,755,574 12,735,488 9,832,300 7,278,582 2,553,718 25.97%
TOTAL Citywide Revenue $110,925,707 $112,165,952 $119,430,573 $131,780,000 $109,660,438 $22,119,562 16.79%
Variance from Prior Yr. - $($2,138,061)$1,240,245 $8,504,866 ($9,770,135)
Variance from Prior Yr. - %-1.89%1.12%7.67%-8.18%
12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 Budget Budget
CITYWIDE EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Salaries & Wages 18,706,967 19,114,903 21,069,698 22,673,600 24,359,884 (1,686,284)-7.44%
Personnel Benefits 7,702,899 7,417,187 7,750,393 8,759,900 8,079,087 680,813 7.77%
Supplies 13,711,952 14,257,709 18,586,655 20,453,400 18,669,858 1,783,542 8.72%
Services 36,304,897 36,289,437 38,303,813 46,337,200 42,174,735 4,162,465 8.98%
Intergov'tl. Svcs./Pmts.11,265,506 12,324,589 12,793,257 13,478,100 8,528,681 4,949,419 36.72%
Capital Outlay 3,518,409 4,169,458 8,052,013 28,718,500 8,890,649 19,827,851 69.04%
Debt Service: Principal 4,480,634 8,134,875 5,168,870 6,758,700 6,669,747 88,953 1.32%
Debt Service: Int./Other 2,244,026 2,130,320 1,933,557 1,691,300 1,635,105 56,195 3.32%
Other Financing Sources 210,605 249,541 314,682 2,603,500 348,395 2,255,105 86.62%
TOTAL Citywide Expenditures $98,145,895 $104,088,019 $113,972,938 $151,474,200 $119,356,141 $32,118,059 21.20%
Variance from Prior Yr. - $($1,819,864)$4,122,260 $15,827,043 $5,383,203
Variance from Prior Yr. - %-1.82%4.12%16.13%4.72%
-10%
40%
90%
140%
190%
240%
(500,000)
1,500,000
3,500,000
5,500,000
7,500,000
9,500,000
11,500,000
13,500,000
MAJOR FUNDS -ESTIMATED YEAR-END FUND BALANCES
Unassigned Fund/Cash Balance Fund/Cash Balance required % of 2022 Expenditures Fund Balance Target %
1 of 17July 18, 2023 L - 11
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 Budget Budget
GENERAL FUND REVENUE Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Taxes 13,842,615 14,009,132 15,179,927 13,958,200 15,023,317 (1,065,117)-7.63%
Licenses & Permits 780,406 495,661 486,789 669,400 509,223 160,177 23.93%
Intergovernmental Rev.894,962 2,312,499 3,921,226 3,643,100 2,155,272 1,487,828 40.84%
Charges for Goods/Svcs.4,906,802 4,649,739 4,817,582 5,387,100 4,927,960 459,140 8.52%
Fines & Penalties 1,779 1,590 695 2,500 596 1,904 76.16%
Miscellaneous Revenue 444,117 176,628 67,490 190,500 (578,670)769,170 403.76%
Other Financing Sources 117,000 165,000 63,566 88,000 121,889 (33,889)-38.51%
TOTAL General Fund Revenue $20,987,681 $21,810,249 $24,537,275 $23,938,800 $22,159,587 $1,779,213 7.43%
Variance from Prior Yr. - $$443,940 $1,266,508 $3,549,594 ($2,377,688)
Variance from Prior Yr. - %2.16%6.16%16.91%-9.69%
12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 Budget Budget
GENERAL FUND REVENUE -- Detail Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Property Tax 4,645,944 4,721,982 4,833,873 4,932,300 4,833,542 98,758 2.00%
Sales Tax--CoPA Regular 3,628,496 3,873,321 4,549,363 3,423,100 4,768,593 (1,345,493)-39.31%
Sales Tax-- EUGA Shared 175,026 189,579 226,905 181,900 243,587 (61,687)-33.91%
Electric Utility Tax 1,481,799 1,442,939 1,703,362 1,513,800 1,628,729 (114,929)-7.59%
Water Utility Tax 715,435 681,019 692,562 684,700 486,184 198,516 28.99%
Wastewater Utility Tax 985,115 963,805 978,083 974,500 881,007 93,493 9.59%
Solid Waste-Collect. Tax 338,077 324,918 324,242 333,000 265,491 67,509 20.27%
Solid Waste-Trans. Sta. Tax 728,983 728,012 762,785 758,000 740,924 17,076 2.25%
Stormwater Utility Tax 186,767 202,931 211,947 221,000 195,009 25,991 11.76%
Parking Tax 44,904 5,201 2,627 22,900 30,626 (7,726)-33.74%
Telephone Tax 367,559 335,217 256,133 351,400 276,301 75,099 21.37%
Leasehold Excise Tax 157,736 153,953 154,404 155,700 174,822 (19,122)-12.28%
Cable TV Franchise Fee 166,204 207,234 118,917 170,000 147,911 22,089 12.99%
Liquor Excise Tax/Liquor Profits 266,650 287,500 296,822 285,100 298,515 (13,415)-4.71%
Other General Fund Revenue 7,098,985 7,692,638 9,425,250 9,931,400 7,188,346 2,743,054 27.62%
TOTAL--General Fund $20,987,681 $21,810,249 $24,537,275 $23,938,800 $22,159,587 $1,779,213 7.43%
Variance from Prior Yr. - $$443,940 $1,266,508 $3,549,594 ($2,377,688)
Variance from Prior Yr. - %2.16%6.16%16.91%-9.69%
12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 Budget Budget
GENERAL FUND EXPENDITURES Actual YTD Actual YTD Actual YTD Amend #3 Actual YTD Remain. $Remain. %
Salaries & Wages 9,051,068 9,198,883 9,616,205 10,157,200 10,123,753 33,447 0.33%
Personnel Benefits 3,662,326 3,582,560 3,667,459 3,987,200 3,800,904 186,296 4.67%
Supplies 756,888 624,833 603,268 876,200 878,667 (2,467)-0.28%
Services 3,635,682 4,409,986 5,318,598 6,941,000 5,284,183 1,656,817 23.87%
Intergov'tl. Svcs./Pmts.2,829,812 3,532,140 3,746,895 3,012,000 2,996,612 15,388 0.51%
Capital Outlay 11,375 0 0 0 0 0 N/A
Other Financing Sources 9,007 13,534 49,754 0 12,991 (12,991)-100.00%
TOTAL General Fund Expenditures $19,956,158 $21,361,936 $23,002,179 $24,973,600 $23,097,110 $1,876,490 7.51%
Variance from Prior Yr. - $$199,635 $1,605,413 $3,046,021 $94,931
Variance from Prior Yr. - %1.01%8.13%15.26%0.41%
2 of 17July 18, 2023 L - 12
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Sales tax combined
Property Tax
2022 Budget
Combined Utility
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 Combined Sales Tax --Budget vs. Actual
2022 Budget 2022 Actual
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 PROPERTY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
($100,000)
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 COMBINED UTILITY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
3 of 17July 18, 2023 L - 13
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
historical split
Electric Utility Tax
Potential additional loss
historical split
Water Utility Tax
historical split
Wastewater Utility Tax
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 ELECTRIC UTILITY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
(150,000)
(100,000)
(50,000)
-
50,000
100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WATER UTILITY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
-
20,000
40,000
60,000
80,000
100,000
120,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WASTEWATER UTILITY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
4 of 17July 18, 2023 L - 14
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
historical split
Solid Waste Collect
historical split
Solid Waste Transfer
Historical split
Telephone Tax
($30,000)
($20,000)
($10,000)
$0
$10,000
$20,000
$30,000
$40,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 SOLID WASTE COLLECTIONS UTILITY
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 SOLID WASTE TRANSFER STATION UTILITY TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
($60,000)
($10,000)
$40,000
$90,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 TELEPHONE TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
5 of 17July 18, 2023 L - 15
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Council & City Manager Dept.12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 430,608 540,979 589,009 544,800 477,208 67,592 12.41%
Expenditure 802,196 870,619 937,524 1,103,800 1,040,482 63,318 5.74%
Net--Revenue less Expend.(371,588)(329,640)(348,515)(559,000)(563,274)
Variance from Prior Yr. - $($21,802)$20,146 ($18,875)($214,759)
Variance from Prior Yr. - %6.23%-5.76%5.08%61.62%
Finance Department 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 16,373,646 16,515,135 17,158,370 16,400,600 16,544,642 (144,042)-0.88%
Expenditure 2,715,752 2,787,383 2,899,108 3,157,300 3,154,292 3,008 0.10%
Net--Revenue less Expend.13,657,894 13,727,752 14,259,262 13,243,300 13,390,350
Variance from Prior Yr. - $$19,696 $89,554 $531,510 ($868,912)
Variance from Prior Yr. - %0.14%0.66%3.89%-6.09%
Legal Department 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 412,196 346,789 355,906 172,500 173,378 (878)-0.51%
Expenditure 1,473,495 1,409,490 1,426,588 1,506,400 1,540,513 (34,113)-2.26%
Net--Revenue less Expend.(1,061,299)(1,062,701)(1,070,682)(1,333,900)(1,367,135)
Variance from Prior Yr. - $($27,315)($28,717)($7,981)($296,453)
Variance from Prior Yr. - %2.64%2.78%0.75%27.69%
Community & Economic Devel.12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,005,555 1,143,788 798,291 1,129,400 661,112 468,288 41.46%
Expenditure 895,305 808,799 1,484,800 1,216,300 839,887 376,413 30.95%
Net--Revenue less Expend.110,250 334,989 (686,509)(86,900)(178,775)
Variance from Prior Yr. - $$192,944 $417,683 ($351,520)$507,734
Variance from Prior Yr. - %-233.32%-505.09%-318.84%-73.96%
Police Department 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 735,093 941,242 1,148,323 1,015,700 1,004,114 11,586 1.14%
Expenditure 5,847,432 6,248,317 6,357,626 6,598,400 6,921,315 (322,915)-4.89%
Net--Revenue less Expend.(5,112,339)(5,307,075)(5,209,303)(5,582,700)(5,917,201)
Variance from Prior Yr. - $($137,349)($332,085)$97,772 ($707,898)
Variance from Prior Yr. - %2.76%6.68%-1.91%13.59%
Fire Department 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 178,942 67,429 71,766 99,700 99,191 509 0.51%
Expenditure 2,560,506 2,713,505 2,344,900 2,318,200 2,364,753 (46,553)-2.01%
Net--Revenue less Expend.(2,381,564)(2,646,076)(2,273,134)(2,218,500)(2,265,562)
Variance from Prior Yr. - $$260,347 ($4,165)$372,942 $7,572
Variance from Prior Yr. - %-9.85%0.16%-15.66%-0.33%
GENERAL FUND REVENUES AND EXPENDITURES AT YEAR END 12/31/2022
6 of 17July 18, 2023 L - 16
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Public Works & Utilities 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 931,130 861,221 949,145 1,280,500 1,269,356 11,144 0.87%
Expenditure 2,211,770 2,059,603 2,041,287 2,293,600 2,179,941 113,659 4.96%
Net--Revenue less Expend.(1,280,640)(1,198,382)(1,092,142)(1,013,100)(910,585)
Variance from Prior Yr. - $($235,383)($153,125)$188,498 $181,557
Variance from Prior Yr. - %22.52%14.65%-14.72%-16.62%
Parks & Recreation 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 920,511 586,670 649,808 667,400 731,059 (63,659)-9.54%
Expenditure 3,360,529 3,126,569 3,343,837 3,697,400 3,616,815 80,585 2.18%
Net--Revenue less Expend.(2,440,018)(2,539,899)(2,694,029)(3,030,000)(2,885,756)
Variance from Prior Yr. - $$121,221 $21,340 ($154,130)($191,727)
Variance from Prior Yr. - %-4.73%-0.83%6.32%7.12%
Non-Departmental 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 0 806,996 2,816,657 2,628,200 1,199,527 1,428,673 54.36%
Expenditure 89,173 1,337,651 1,816,509 3,082,200 1,439,115 1,643,085 53.31%
Net--Revenue less Expend.(89,173)(530,655)1,000,148 (454,000)(239,588)
Variance from Prior Yr. - $$71,946 ($369,536)$1,530,803 ($1,239,736)
Variance from Prior Yr. - %-44.65%229.36%-1716.67%-123.96%
TOTAL -- General Fund 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 20,987,681 21,810,249 24,537,275 23,938,800 22,159,587 1,779,213 7.43%
Expenditure 19,956,158 21,361,936 23,002,179 24,973,600 23,097,110 1,876,490 7.51%
Net--Revenue less Expend.1,031,523 448,313 1,535,096 (1,034,800)(937,523)
Variance from Prior Yr. - $$244,305 ($338,905)$503,573 ($2,472,619)
Variance from Prior Yr. - %31.03%-43.05%48.82%-161.07%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 GENERAL FUND REVENUE
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
7 of 17July 18, 2023 L - 17
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Lodging Tax Fund #101 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 818,505 507,239 1,056,807 701,400 1,084,719 (383,319)-54.65%
Expenditure 727,904 759,777 528,233 680,200 601,408 78,792 11.58%
Net--Revenue less Expend.90,601 (252,538)528,574 21,200 483,311
Variance from Prior Yr. - $$191,329 ($151,810)$781,112 ($45,263)
Variance from Prior Yr. - %-189.95%150.71%862.15%-8.56%
SPECIAL REVENUE FUNDS
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 GENERAL FUND EXPENDITURES
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Est
GENERAL FUND UNASSIGNED FUND BALANCE AT YEAR END
General Fund Unassigned Fund Balance % of General Fund Expenditures
8 of 17July 18, 2023 L - 18
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Street Fund #102 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,662,118 1,671,370 1,720,799 1,609,000 1,625,249 (16,249)-1.01%
Expenditure 1,571,528 1,474,393 1,656,385 1,834,700 1,736,213 98,487 5.37%
Net--Revenue less Expend.90,590 196,977 64,414 (225,700)(110,964)
Variance from Prior Yr. - $$246,779 $353,166 ($132,563)($175,378)
Variance from Prior Yr. - %-158.00%-226.11%-146.33%-272.27%
R.E.E.T I Fund #105 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 386,310 430,742 555,717 306,000 389,025 (83,025)-27.13%
Expenditure 93,000 387,900 617,800 355,200 355,200 0 0.00%
Net--Revenue less Expend.293,310 42,842 (62,083)(49,200)33,825
Variance from Prior Yr. - $$178,242 ($72,226)($104,925)$95,908
Variance from Prior Yr. - %154.90%-62.77%-35.77%-154.48%
PenCom Fund #107 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 2,961,031 3,192,057 3,521,493 5,599,400 3,744,166 1,855,234 33.13%
Expenditure 2,718,526 3,053,005 3,186,529 5,958,700 3,784,497 2,174,203 36.49%
Net--Revenue less Expend.242,505 139,052 334,964 (359,300)(40,331)
Variance from Prior Yr. - $($162,447)($265,900)$195,912 ($375,295)
Variance from Prior Yr. - %-40.12%-65.66%80.79%-112.04%
R.E.E.T. II Fund #160 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 388,317 429,099 555,625 307,600 401,796 (94,196)-30.62%
Expenditure 317,036 142,531 920,422 512,000 512,000 0 0.00%
Net--Revenue less Expend.71,281 286,568 (364,797)(204,400)(110,204)
Variance from Prior Yr. - $($242,121)($26,834)($651,365)$254,593
Variance from Prior Yr. - %-77.26%-8.56%-913.80%-69.79%
Business Improvement District 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 34,743 9,312 16,410 35,300 32,615 2,685 7.61%
Expenditure 999 38,800 4,000 9,000 9,000 0 0.00%
Net--Revenue less Expend.33,744 (29,488)12,410 26,300 23,615
Variance from Prior Yr. - $$45,199 ($18,033)($17,078)$11,205
Variance from Prior Yr. - %-394.58%157.42%-50.61%90.29%
P.A. Housing Fund #172 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 52,325 1,125,700 699,212 1,039,300 918,978 120,322 11.58%
Expenditure - 809,279 762,641 662,700 200,000 462,700 69.82%
Net--Revenue less Expend.52,325 316,421 (63,429)376,600 718,978
Variance from Prior Yr. - $$465,556 $729,652 $252,992 $782,407
Variance from Prior Yr. - %-112.66%-176.57%483.50%-1233.52%
Code Compliance Fund #175 2019 Actual 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,794 594 (315)133,800 145,467 (11,667)-8.72%
Expenditure 12,000 327 326 133,800 128,603 5,197 3.88%
Net--Revenue less Expend.(10,206)267 (641)0 16,864
Variance from Prior Yr. - $($60,206)($49,733)($908)$17,505
Variance from Prior Yr. - %-120.41%-99.47%8.90%-2730.89%
9 of 17July 18, 2023 L - 19
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Percentage of overall budget
Lodging Tax Revenue
2022 Budget
2022 Actual
Percentage of overall budget
Motor Vehicle Excise Tax
2022 Budget
2022 Actual
REET Revenue Combined by Year
REET-1 Actual Revenue
REET-2 Actual Revenue
REET-1 Amend. #1
REET-2 Amend. #1
Combined Amend. #1
$0
$50,000
$100,000
$150,000
$200,000
$250,000
1 2 3 4 5 6 7 8 9 10 11 12
2022 LODGING TAX REVENUE
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
$0
$20,000
$40,000
$60,000
$80,000
$100,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 MOTOR VEHICLE FUEL TAX
BUDGET vs. ACTUAL
2022 Budget 2022 Actual
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Budget
2022 Actual
REET I & REET II
COMBINED ACTUAL REVENUE
REET-1 Actual Revenue REET-2 Actual Revenue
10 of 17July 18, 2023 L - 20
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
2014 LTGO - Solid Waste Landfill 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 609,528 603,729 595,671 601,700 575,430 26,270 4.37%
Expenditure 599,000 598,500 598,200 597,200 597,200 0 0.00%
Net--Revenue less Expend.10,528 5,229 (2,529)4,500 (21,770)
Variance from Prior Yr. - $$7,447 $2,148 $2,700 ($19,241)
Variance from Prior Yr. - %241.71%69.72%25.65%760.81%
2015 LTGO - Refunding 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 232,465 234,254 235,038 232,500 232,032 468 0.20%
Expenditure 231,151 233,152 234,972 231,700 231,611 89 0.04%
Net--Revenue less Expend.1,314 1,102 66 800 421
Variance from Prior Yr. - $$315 $103 ($1,036)$355
Variance from Prior Yr. - %31.53%10.31%-78.84%537.88%
Governmental Capital Fund 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 718,546 1,822,899 1,149,087 6,379,600 1,277,698 5,101,902 79.97%
Expenditure 241,503 820,194 371,319 6,766,400 1,811,617 4,954,783 73.23%
Net--Revenue less Expend.477,043 1,002,705 777,768 (386,800)(533,919)
Variance from Prior Yr. - $$1,500,703 $2,026,365 ($224,937)($1,311,687)
Variance from Prior Yr. - %-146.60%-197.95%-47.15%-168.65%
Transportation Benefit District 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 2,719,551 1,772,659 3,997,896 6,241,000 1,863,971 4,377,029 70.13%
Expenditure 1,651,711 1,169,853 2,858,388 7,016,000 1,373,010 5,642,990 80.43%
Net--Revenue less Expend.1,067,840 602,806 1,139,508 (775,000)490,961
Variance from Prior Yr. - $($122,978)($588,012)$536,702 ($648,547)
Variance from Prior Yr. - %-10.33%-49.38%50.26%-56.91%
Parks Capital Fund 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 26,301 6,881 15,689 9,200 (23)9,223 100.25%
Expenditure 0 9,562 0 0 0 0 0.00%
Net--Revenue less Expend.26,301 (2,681)15,689 9,200 (23)
Variance from Prior Yr. - $$5,313 ($23,669)$18,370 ($15,712)
Variance from Prior Yr. - %25.31%-112.77%69.85%-100.15%
GOVERNMENTAL CAPITAL PROJECT FUNDS
DEBT SERVICE FUNDS
11 of 17July 18, 2023 L - 21
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Electric Utility Fund #401 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 24,999,004 23,814,676 28,224,260 29,158,300 26,575,967 2,582,333 8.86%
Expenditure 24,754,748 27,554,791 25,820,286 28,282,000 25,662,508 2,619,492 9.26%
Net--Revenue less Expend.244,256 (3,740,115)2,403,974 876,300 913,459
Variance from Prior Yr. - $($2,816,162)($6,800,533)($1,336,141)($1,490,515)
Variance from Prior Yr. - %-92.02%-222.21%-547.02%-62.00%
ENTERPRISE FUNDS (UTILITY FUNDS)
$0
$1,000,000
$2,000,000
$3,000,000
2022 ELECTRIC FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Electric Revenue Budget Electric Actual Revenue
$0
$1,000,000
$2,000,000
$3,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 RESIDENTIAL ELECTRIC REVENUE
BUDGET vs. ACTUAL
Electric Residential Revenue Budget Electric Residential Actual Revenue
$0
$500,000
$1,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2022 INDUSTRIAL TRANSMISSION ELECTRIC REVENUE
BUDGET vs. ACTUAL
Industrial Transmission Revenue Budget Industrial Transmission Actual Revenue
12 of 17July 18, 2023 L - 22
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Water Utility Fund #402 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 7,219,780 9,383,963 6,572,756 6,847,100 5,278,244 1,568,856 22.91%
Expenditure 6,750,835 6,658,721 6,762,455 9,734,100 8,522,831 1,211,269 12.44%
Net--Revenue less Expend.468,945 2,725,242 (189,699)(2,887,000)(3,244,587)
Variance from Prior Yr. - $($5,802,921)($3,546,624)$2,535,543 ($3,054,888)
Variance from Prior Yr. - %-92.52%-56.55%540.69%1610.39%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 ELECTRIC FUND TOTAL EXPENDITURES
BUDGET vs. ACTUAL
Electric Budget Electric Actual
($100,000)
$400,000
$900,000
$1,400,000
$1,900,000
$2,400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 BPA PURCHASED POWER
BUDGET vs. ACTUAL
BPA Purchased Power Budget BPA Purchased Power Actual
($1,000,000)
($500,000)
$0
$500,000
$1,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WATER FUND TOTAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
13 of 17July 18, 2023 L - 23
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Wastewater Utility Fund #403 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 7,488,828 7,247,320 7,249,337 7,161,300 6,724,359 436,941 6.10%
Expenditure 6,915,125 6,799,511 6,839,416 7,511,800 6,995,583 516,217 6.87%
Net--Revenue less Expend.573,703 447,809 409,921 (350,500)(271,224)
Variance from Prior Yr. - $($78,312)($204,206)($163,782)($681,145)
Variance from Prior Yr. - %-12.01%-31.32%-28.55%-166.16%
Water Budget Water Actual
-
100,000
200,000
300,000
400,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WATER RESIDENTIAL REVENUE
BUDGET vs. ACTUAL
Water Budget Water Actual
$0
$50,000
$100,000
$150,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WATER COMMERCIAL REVENUE
BUDGET vs. ACTUAL
Water Budget
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022 WATER FUND EXPENDITURES
BUDGET vs. ACTUAL
Water Budget Water Actual
14 of 17July 18, 2023 L - 24
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Solid Waste Utility Fund #404 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 12,681,908 12,584,274 12,793,881 14,865,600 14,501,297 364,303 2.45%
Expenditure 12,018,704 12,338,899 15,582,254 17,397,700 19,556,407 (2,158,707)-12.41%
Net--Revenue less Expend.663,204 245,375 (2,788,373)(2,532,100)(5,055,110)
Variance from Prior Yr. - $$37,318 ($380,511)($2,542,998)($2,266,737)
Variance from Prior Yr. - %5.96%-60.80%-383.44%81.29%
Stormwater Utility Fund #406 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 2,342,072 2,622,180 2,500,501 2,783,000 2,504,123 278,877 10.02%
Expenditure 1,859,110 2,195,577 2,561,880 2,812,800 2,700,401 112,399 4.00%
Net--Revenue less Expend.482,962 426,603 (61,379)(29,800)(196,278)
Variance from Prior Yr. - $$154,220 $97,861 $365,224 ($134,899)
Variance from Prior Yr. - %46.91%29.77%75.62%219.78%
Medic 1 Utility Fund #409 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 3,876,170 3,281,262 3,018,901 3,024,200 3,054,788 (30,588)-1.01%
Expenditure 2,899,996 3,115,992 2,995,431 3,469,700 3,155,346 314,354 9.06%
Net--Revenue less Expend.976,174 165,270 23,470 (445,500)(100,558)
Variance from Prior Yr. - $$791,328 ($19,576)($141,800)($124,028)
Variance from Prior Yr. - %428.10%-10.59%-14.53%-528.45%
Harbor Clean-up Fund #413 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 908,611 991,047 1,152,676 2,047,600 165,059 1,882,541 91.94%
Expenditure 1,002,833 964,816 1,251,975 2,047,600 207,653 1,839,947 89.86%
Net--Revenue less Expend.(94,222)26,231 (99,299)0 (42,594)
Variance from Prior Yr. - $$6,635 $127,088 ($73,068)$56,705
Variance from Prior Yr. - %-6.58%-126.01%77.55%-57.11%
Conservation Utility Fund #421 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 338,125 263,060 275,165 597,500 386,812 210,688 35.26%
Expenditure 578,652 411,980 361,573 589,000 503,329 85,671 14.55%
Net--Revenue less Expend.(240,527)(148,920)(86,408)8,500 (116,517)
Variance from Prior Yr. - $$1,945 $93,552 $62,512 ($30,109)
Variance from Prior Yr. - %-0.80%-38.58%-25.99%34.85%
Electric Capital Fund #451 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 4,650,000 3,300,000 800,000 800,000 819,249 (19,249)-2.41%
Expenditure 288,458 527,691 975,936 3,398,000 213,964 3,184,036 93.70%
Net--Revenue less Expend.4,361,542 2,772,309 (175,936)(2,598,000)605,285
Variance from Prior Yr. - $$3,717,879 $2,128,646 $2,596,373 $781,221
Variance from Prior Yr. - %577.61%330.71%59.53%-444.04%
UTILITY CAPITAL FUNDS (Includes transfers from Utility Funds )
15 of 17July 18, 2023 L - 25
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Water Capital Fund #452 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 562,000 719,100 650,000 725,000 725,000 0 0.00%
Expenditure 21,059 212,209 206,267 610,200 136,352 473,848 77.65%
Net--Revenue less Expend.540,941 506,891 443,733 114,800 588,648
Variance from Prior Yr. - $$1,001,895 $967,845 ($63,158)$144,915
Variance from Prior Yr. - %-217.35%-209.97%-11.68%32.66%
Wastewater Capital Fund #453 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 783,500 850,000 900,000 950,000 950,000 0 0.00%
Expenditure 213,450 832,070 981,245 262,000 120,941 141,059 53.84%
Net--Revenue less Expend.570,050 17,930 (81,245)688,000 829,059
Variance from Prior Yr. - $$324,807 ($227,313)($63,315)$910,304
Variance from Prior Yr. - %132.44%-92.69%-11.11%-1120.44%
Solid Waste Capital Fund #454 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,366,294 1,352,290 1,319,771 1,855,600 1,217,829 637,771 34.37%
Expenditure 1,250,837 1,201,091 2,129,521 2,316,800 2,236,621 80,179 3.46%
Net--Revenue less Expend.115,457 151,199 (809,750)(461,200)(1,018,792)
Variance from Prior Yr. - $($166,774)($131,032)($925,207)($209,042)
Variance from Prior Yr. - %-59.09%-46.43%-801.34%25.82%
Stormwater Capital Fund #456 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 400,000 400,000 545,000 434,000 434,000 0 0.00%
Expenditure 25,408 6,520 439,726 150,900 22,186 128,714 85.30%
Net--Revenue less Expend.374,592 393,480 105,274 283,100 411,814
Variance from Prior Yr. - $$238,996 $257,884 ($288,206)$306,540
Variance from Prior Yr. - %176.26%190.19%-76.94%291.18%
CSO Capital Fund #463 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 2,407,169 2,371,947 2,356,515 2,321,900 2,236,665 85,235 3.67%
Expenditure 2,294,673 2,266,957 2,402,466 3,029,200 2,675,698 353,502 11.67%
Net--Revenue less Expend.112,496 104,990 (45,951)(707,300)(439,033)
Variance from Prior Yr. - $$59,643 $52,137 $59,039 ($393,082)
Variance from Prior Yr. - %112.85%98.65%52.48%855.44%
Equipment Services Fund #501 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,926,067 1,739,303 4,455,629 1,944,000 1,588,064 355,936 18.31%
Expenditure 1,635,170 1,170,105 1,833,836 6,871,300 4,430,540 2,440,760 35.52%
Net--Revenue less Expend.290,897 569,198 2,621,793 (4,927,300)(2,842,476)
Variance from Prior Yr. - $$241,584 $519,885 $2,052,595 ($5,464,269)
Variance from Prior Yr. - %489.90%1054.26%705.61%-208.42%
INTERNAL SERVICE FUNDS
16 of 17July 18, 2023 L - 26
CITY of PORT ANGELES
Q4-2022 Budget Status Report - Data & Graph Attachment
Information Technology Fund #502 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 1,761,212 2,118,407 2,746,034 2,731,000 2,513,519 217,481 7.96%
Expenditure 1,645,164 1,723,611 1,991,349 4,377,900 2,078,386 2,299,514 52.53%
Net--Revenue less Expend.116,048 394,796 754,685 (1,646,900)435,133
Variance from Prior Yr. - $($161,138)$117,610 $359,889 ($319,552)
Variance from Prior Yr. - %-58.13%42.43%310.12%-42.34%
Self-Insurance Fund #503 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 5,473,634 5,075,424 5,147,027 6,374,100 5,641,558 732,542 11.49%
Expenditure 5,687,997 5,125,846 5,354,126 6,353,200 5,671,452 681,748 10.73%
Net--Revenue less Expend.(214,363)(50,422)(207,099)20,900 (29,894)
Variance from Prior Yr. - $($34,659)$129,282 ($257,521)$177,205
Variance from Prior Yr. - %19.29%-71.94%120.13%-85.57%
Cemetery Endowment Fund #601 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 12,004 6,355 (2,453)6,000 (20,911)26,911 448.52%
Expenditure - - - - - - N/A
Net--Revenue less Expend.12,004 6,355 (2,453)6,000 (20,911)
Variance from Prior Yr. - $$5,708 $59 $3,902 ($18,458)
Variance from Prior Yr. - %90.66%0.94%32.51%752.47%
Firemen's Pension Fund #602 12/31/2019 12/31/2020 12/31/2021 2022 Budget 12/31/2022 $ Remaining % Remaining
Revenue 90,590 60,632 69,149 19,200 (85,894)105,094 547.36%
Expenditure 96,269 35,533 33,736 92,600 28,471 64,129 69.25%
Net--Revenue less Expend.(5,679)25,099 35,413 (73,400)(114,365)
Variance from Prior Yr. - $$126,460 $157,238 $10,314 ($149,778)
Variance from Prior Yr. - %-95.70%-118.99%-181.62%-422.95%
PERMANENT AND TRUST FUNDS
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2023 January - June
Building Report
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total
NEW CONSTRUCTION 0 0 0 0 1 0 0 0 0 0 0 0 1
$0.00 $0.00 $0.00 $0.00 $210,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $210,000
REPAIR AND ALTERATION 6 6 4 9 7 6 0 0 0 0 0 0 38
$104,422.00 $1,056,500.00 $44,300.00 $324,207.00 $175,164.00 $95,848.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,800,441
NEW CONST. 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
REPAIR AND ALTERATION 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
NEW CONSTRUCTION 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
REPAIR AND ALTERATION 2 1 1 0 1 0 0 0 0 0 0 0 5
$183,500.00 $4,500.00 $5,000.00 $0.00 $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $253,000
NEW MULTI FAMILY 0 0 2 0 0 0 0 0 0 0 0 0 2
$0.00 $0.00 $120,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $120,000
NEW MANUFACTURED HOME 0 0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0
NEW SINGLE FAMILY RESIDENCE 1 3 7 1 2 6 0 0 0 0 0 0 20
$246,064.00 $441,604.00 $2,031,136.00 $137,382.00 $664,000.00 $1,231,498.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,751,684
NEW ACCESSORY STRUCTURE 0 0 2 0 2 2 0 0 0 0 0 0 6
$0.00 $0.00 $80,000.00 $0.00 $83,000.00 $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $303,000
REPAIR AND ALTERATION 24 20 27 28 48 29 0 0 0 0 0 0 176
$248,853.00 $253,972.00 $716,266.00 $391,293.00 $1,053,846.00 $585,497.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,249,727
0 1 0 2 1 0 0 0 0 0 0 0 4
$0.00 $40,000.00 $0.00 $12,001.00 $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $52,801
Total Permits Issued:33 31 43 40 62 43 0 0 0 0 0 0 252
Total Construction Valuation:$782,839.00 $1,796,576.00 $2,996,702.00 $864,883.00 $2,246,810.00 $2,052,843.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,740,653
1 5 2 2 4 1 0 0 0 0 0 0 15
$14,650.13 $26,442.52 $85,628.69 $14,851.28 $46,682.80 $58,830.84 $247,086.26
DEMOLITION AND MOVING
CERTIFICATES OF OCCUPANCY
Public
Comm.
Ind.
Res.
PERMIT FEES PAID
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