HomeMy WebLinkAboutUAC Packet August 09122023June 13, 2023 Port Angeles UAC Meeting Page 1
SEPTEMBER 12, 2023
City of Port Angeles UTILITY ADVISORY COMMITTEE Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council
members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall
located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link.
The Chair may determine the order of business for a particular UAC meeting. The agenda should be arranged
to best serve the needs and/or convenience of the UAC and the public. The Chair will determine time of break.
Hearing devices are available for those needing assistance. The items of business for regular UAC meetings
may include the following:
A. Call to Order – Regular Meeting at 3:00 p.m.
B. Public Comment
The Utility Advisory Committee (UAC) desires to allow the opportunity for Public Comment. However, the
business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-
Meetings to learn how to participate during public comment and or watch the meeting live. Written public
comments can be submitted to: gking@cityofpa.us, comments will not be read aloud but will be made part of
the record. Comments should be received by 10:00 a.m. Tuesday, September 12, 2023.
For audio only please call: 1-844-992-4726
Use access code: 2550 560 7564
Password: nJGWayHP567 (65492947 from phones and video systems)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You
will be notified when it
is your turn to speak. This access code is good for the September 12, 2023 meeting only.
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=mf406d66bc864070f081e9595cffab854 and wish to make a
comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is
your turn to speak.
Members of the public may address the UAC at the beginning of any Regular Meeting under "Public
Comment." The UAC desires to allow the opportunity for Public Comment. However, the business of the City
must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole
discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At
its most restrictive, Public Comment shall be limited to a total of 15 minutes for the Public Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If
more than 20 people are signed up to speak each speaker may be allocated two (2) minutes.
June 13, 2023 Port Angeles UAC Meeting Page 2
Individuals who are residents of the City or own businesses within the City will be called to speak first, with
preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding
officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time
is available, the presiding officer may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other
pertinent connection to the City, and whether they are appearing as the representative of an organization.
Excerpts: Council Rules of Procedure Section 12
C.Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
D.Minutes August 22, 2023 | Approve
E.Wastewater Comp Plan – Financial Analysis / Presentation by Lucio Baack, Civil/Utility Engineer II
F.Community Solar update / Update by Gregg King, Power Resource Manager
G.Future UAC Topics, Members
H.Next Meeting October 10, 2023
Adjournment
June 13, 2023 Port Angeles UAC Meeting Page 3
I.A. Call to Order
Chair Mattias Järvegren called the meeting to order at 3:34 pm.
B.Roll Call
UAC Assigned
Councilmembers Present: Councilmember Lindsey Schromen-Wawrin and Councilmember Amy Miller (excused
late arrival at 3:38)
UAC Members Present: Chair Mattias Järvegren, Robert Kajfasz, and Richard French
UAC Members Absent: Mayor Kate Dexter and Laura Dodd.
Staff Present: Public Works and Utilities Director Mike Healy, Power Resources Manager Gregg
King, Community Services Deputy Director/CED Manager Shannen Cartmel, Capital
Projects Engineer Vince McIntyre, Source Control and PPA Howard Carlseen,
Principal Planner/CED Ben Braudrick, Systems Network Analyst Daniel Harris, Public
Works Management Assistant Jessica Toth, and City Attorney William Bloor.
II.Public Comment: The public is invited to provide written comments via e-mail prior to the meeting, call-
in and via WebEx.
There was no public comment.
III.Late Items
Councilmember Schromen-Wawrin requested to add recommendation to the City Council about vacant
properties being connected to City utility services.
Chair Järvegren asked if there was any objection to adding this late item to the agenda. Hearing no
objection, item was added to the agenda
IV.Approval of Minutes
Member French moved to approve the June 13, 2023, minutes. Member Kajfasz second the motion.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried
4-0.
V.Fee Ordinance/Fee Consultant Study Methodology and the State Law/City Council
Recommendation to add Second ADU
UTILITY ADVISORY COMMITTEE MEETING
Hybrid Meeting
Port Angeles, WA 98362
August 22, 2023
3:30 p.m.
June 13, 2023 Port Angeles UAC Meeting Page 4
Community Services Deputy Director/CED Manager Shannen Cartmel gave a verbal update on the
Housing Action Implementation Grant, received in 2021, which outlined a scope of work to include a
permit fee and utility connection charge review to be completed by a consultant. The qualifying
consultant, FCS Group, has been working with City staff over several months to determine the cost of
service the City provides in this on-going study. A complete fee study and new proposed fee schedule
will be presented to City Council in the near future.
Discussion followed.
Community Services Deputy Director/CED Manager Shannen Cartmel gave a verbal update on ADU
base rate implementation. City Council approved and adopted amendments to Title 17 of the Port
Angeles Municipal Code implementing the forthcoming accessory dwelling unit requirements which
includes two ADUs per property. These actions affect the policies implemented under ordinance 3695
which waves the water system, sewer development, and sewer connection fees and removes the base
rate for water and sewer services on monthly bills for ADUs.
The UAC members were asked to provide input on whether this policy will be extended to a second ADU
on the same property or if this policy needs to be amended.
Discussion followed.
VI.Source Control Fees Presentation
Capital Project Engineer Vince McIntyre and Source Control and Pollution Prevention Specialist Howard
Carlseen presented. The presentation focused on the City’s Stormwater Source Control Program and the
Pollution Prevention Assistance Partnership with Ecology and how the two programs overlap. Each
private property or businesses subject to routine stormwater programmatic inspections shall be charged a
fixed-rate fee to accommodate costs bore by the City in facilitating the Source Control Program. PPA’s
mission is to protect Washington’s residents and environment by helping small businesses reduce toxic
chemical use, safely manage dangerous waste, and keep stormwater free of pollutants. Ecology has
approved local jurisdictions to fund Stormwater Source Control Programs using PPA grant funds. The
City’s expenses necessary to implement the Stormwater Source Control Program could be reimbursed
fully by the PPA program, therefore, it would not be necessary to assign the annual fee to eligible
businesses.
The UAC members were asked to provide input on whether they recommend the approach to utilize PPA
reimbursement funds to fund the City Source Control Program and allow the City to waive annual fees for
eligible businesses; should City staff pursue drafting revisions to Ordinance supporting this fee-offset
option to bring back to the UAC members for review and comment.
Discussion followed.
Councilmember Schromen-Wawrin moved to recommend and support this approach to utilize the
reimbursement funds to fund the Source Control Program and allow the City to waive the annual fees for
eligible businesses and recommend staff pursue drafting revisions to ordinance supporting this fee offset
and bring back draft language to the UAC for review and comment.
Councilmember Miller seconded the motion.
Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried 5-0.
VII.UAC Subcommittee Selection/2025 Comprehensive Plan Periodic Update / Discussion
Principal Planner/CED Ben Braudrick discussed that every 10 years, the City has to go through a periodic
comprehensive plan update to ensure that legislation and administrative code and revised code that the
June 13, 2023 Port Angeles UAC Meeting Page 5
State has created is maintained in the City’s code. It is an opportunity for the City to take a look at its long
range plan as the foundational plan for the entire City to be completed by 2025. City staff is looking to
create a more engrossed process to develop the comprehensive plan with local stakeholders. Multiple
subcommittees have been created to ensure that they have a voice in this process. UAC members were
asked to create a subcommittee to be involved to provide professional guidance in regard to the utility’s
element of the plan. City staff asked that at least one, no more than three, representative(s) be involved
in the stakeholder engagement process.
Discussion followed.
VIII. Late Item: Vacant properties voluntarily disconnecting from utilities
Councilmember Schromen-Wawrin moved to recommend to the City Council adopting an ordinance that
all vacant properties, with or without a structure, that are serviceable by available utilities and solid waste
routes be charged the minimum of the utility base rate in accordance with regular utility bill cycles, unless
prohibited by law.
Councilmember Miller seconded the motion.
Discussion followed.
Chair Järvegren asked if there was unanimous consent, hearing opposition, the motion went to a
voice vote. Four voted in favor. One voted in opposition.
The motion carried 4-1.
IX. Calendar of Actions & Meetings
Public Works and Utilities Director Mike Healy suggested to the UAC members that the next meeting
should include appointments to the UAC subcommittee.
Chair Järvegren agreed the appointments should be added to the next meeting agenda
X. Next Meeting Date: September 12, 2023
XI. Adjournment: 4:43 p.m.
______________________________________ ________________________________________
Chair Mattias Järvegren Jessica Toth,
Public Works Management Assistant
June 13, 2023 Port Angeles UAC Meeting Page 6
E.Wastewater Comp Plan – Financial Analysis / Presentation by Lucio
_ Baack, Civil/Utility Engineer II
June 13, 2023 Port Angeles UAC Meeting Page 7
F. Community Solar update / Update by Gregg King, Power Resource Manager
June 13, 2023 Port Angeles UAC Meeting Page 8
Calendar of Actions and Meetings
• 2024 Budget
• Cost of Service Studies – Electric, Storm Water, and Solid Waste
• Utility Rates – as needed
June 13, 2023 Port Angeles UAC Meeting Page 9
Next UAC Meeting
October 10, 2023
3:00 – 5:00 PM
This meeting will be conducted as a hybrid meeting.
Lifetime Investment Cost
Expansion
Upgrade
Replacement
2022 WW Capital FundCSO Funds
Expansion
Upgrade
Replacement
2022 WW Capital FundCSO Funds