The URL can be used to link to this page

Home My WebLink AboutUAC Agenda Packet 10/10/23 OCTOBER 10, 2023 City of Port Angeles UTILITY ADVISORY COMMITTEE Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall th located at 321 East 5 Street, Port Angeles, or remotely via telephone or video link. The Chair may determine the order of business for a particular UAC meeting. The agenda should be arranged to best serve the needs and/or convenience of the UAC and the public. The Chair will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular UAC meetings may include the following: A. Call to Order – Regular Meeting at 3:00 p.m. B.Public Comment The Utility Advisory Committee (UAC) desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual- Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: gking@cityofpa.us, comments will not be read aloud but will be made part of the record. Comments should be received by 10:00 a.m. Tuesday, October 10, 2023. For audio only please call: 1-844-992-4726 Use access code: 2557 412 5695 Password: ATk8PD3UwE8 (28587338 from phones and video systems) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the October 10, 2023 meeting only. If you are joining in through the Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=mf783e8005180758cb3864208fa6d2d6f and wish to make a comment or public testimony, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the UAC at the beginning of any Regular Meeting under "Public Comment." The UAC desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak each speaker may be allocated two (2) minutes. October 10, 2023 Port Angeles UAC Meeting Page 1 Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 C. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. D. Minutes September 12, 2023 | Approve E.Cost of Service Studies and 2024-2025 Rates for Electric, Solid Waste, and Storm Water Utilities | Presentation by Finance Staff F. Future UAC Topics, Members G. Next Meeting November 14, 2023 Adjournment October 10, 2023 Port Angeles UAC Meeting Page 2 UTILITY ADVISORY COMMITTEEMEETING Hybrid Meeting Port Angeles, WA 98362 September12, 2023 3:00 p.m. I.A. Call to Order Chair Mattias Järvegren called the meeting to order at 3:03 pm. B.Roll Call UAC Assigned Councilmembers Present:Mayor Kate Dexter, Councilmember Amy Miller and Councilmember Lindsey Schromen-Wawrin (Excused leave at 3:59 p.m.) UAC Members Present:Chair Mattias Järvegren, Robert Kajfasz, Terry Nishimoto and Richard French UAC Members Absent: Laura Dodd. Staff Present: Public Works and Utilities Director Mike Healy, Power Resources Manager Gregg King, City Engineer Jonathan Boehme, Civil/Utility Engineer Lucio Baack, Finance Director Sarina Carrizosa, Cost and Capital Accountant MarySue French, Accountant Jason Jones, Systems Network Analyst Daniel Harris, Public Works Management Assistant Jessica Toth, and City Attorney William Bloor. II.Public Comment The public is invited to provide written comments via e-mail prior to the meeting, call- in and via WebEx. There was no public comment. III.Late Items There were no late items. IV.Approval of Minutes Councilmember Miller moved to approve the August 22, 2023, minutes. Mayor Dexter second the motion. Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried 7-0. V.Wastewater Comp Plan-Financial Analysis Civil/Utility Engineer II Lucio Baack presented with Mackenzie Capaci and Michael Lubovich from Kennedy Jenks for the purpose of presenting the Wastewater Comprehensive Plan financial chapter to identify and discuss a rate strategy that would be able to support the capital projects identified in the General Sewer Plan. October10,2023Port Angeles UAC MeetingPage 3 The presentation focused on the overview of the comprehensive plan approach, overall system risk results, collection system risks and repair and replacement strategies, capital improvement planning, the financial analysis, and recommendations for next steps. Four funding scenarios were presented to UAC members: Scenario 1: cash financed Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with system development charge update. Scenario 1a: cash financed (Increases every other year starting 2025) Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with system development charge update. Scenario 2: cash and debt financed Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with system development charge update. Scenario 2a: low interest loans financed (increases every other year starting 2025) Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with System Development charge update. Staff recommends UAC forward a favorable recommendation to City Council for inclusion of Scenario 1a: cash financed (increases every other year starting 2025) Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with System Development Charge Update. This will align with the current COSA cycle and allow Staff to make adjustments during this time as needed. Discussion followed. Member French moved that the UAC forward the staff recommendation, a favorable recommendation to City Council for inclusion of Scenario 1a: Cash Financed (Increases Every Other Year Starting 2025) Capital Improvement Plan in the draft Wastewater Comprehensive Plan, with System Development Charge Update. Member Kajfasz seconded the motion. Chair Järvegren asked if there was unanimous consent, hearing no opposition, the motion carried 6-0. VI. Community Solar Update Power Resources Manager Gregg King gave a verbal update in regard to UAC requested that staff begin a study on implementing a community solar project to be funded in the fiscal year of 2025. Staff was able to add a Capital Project CL0623 to fund $10,000 toward that study which was passed by City Council in July for the 2024-2029 CFP. After discussion with Energy Northwest, staff was directed to additional grant opportunities that could fund community solar projects with the goal to have community solar in place by 2025. VII. Calendar of Actions & Meetings Cost and Capital Accountant MarySue French discussed that the finance group is working on the COSAs for Electric, Solid Waste and Stormwater. The Solid Waste COSA must be approved by the second City Council meeting in October to meet their 75-day deadline before rates can be increased. The Solid Waste COSA will be presented to City Council on October 3, 2023, then presented to the UAC at the meeting scheduled in October with the UAC recommendation and second reading presented to City Council at the October 17, 2023, meeting. There will be no change in methodology, but rather updating to the 2024 budget. The same will be done for Electric and Stormwater. October 10, 2023 Port Angeles UAC Meeting Page 4 Director of Public Works and Utilities Mike Healy asked for some parity between Blue Mountain and the Transfer station as the minimum rates differ significantly. VIII. Next Meeting Date: October 10, 2023 IX. Adjournment: 4:43 p.m. ______________________________________ ________________________________________ Chair Mattias Järvegren Jessica Toth, Public Works Management Assistant October 10, 2023 Port Angeles UAC Meeting Page 5 E. Cost of Service Studies and 2024-2025 Rates for Electric, Solid Waste, and Storm Water Utilities Presentation by Finance Staff Information will be provided to UAC members prior to the meeting. Presentation at the UAC meeting will provide rate details. October 10, 2023 Port Angeles UAC Meeting Page 6 F. Calendar of Actions and Meetings • 2024 Budget • Cost of Service Studies – Electric, Storm Water, and Solid Waste • Utility Rates – as needed October 10, 2023 Port Angeles UAC Meeting Page 7 Next UAC Meeting November14, 2023 3:00 –5:00 PM This meeting will be conducted as a hybrid meeting. October 10, 2023 Port Angeles UAC Meeting Page 8